[Federal Register Volume 65, Number 199 (Friday, October 13, 2000)]
[Notices]
[Pages 60923-60925]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-26259]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to Alter a System of Records.

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SUMMARY: The Department of the Navy proposes to alter a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The alteration adds a 
routine use to permit disclosure of information to the National Academy 
of Sciences, for the purposes of conducting personnel and/or health-
related research.

DATES: This action will be effective on November 13, 2000 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act was submitted on September 25, 2000, to the House Committee 
on Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996, (61 
FR 6427, February 20, 1996).

    Dated: October 5, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01070-3

SYSTEM NAME:
    Navy Personnel Records System (August 30, 2000, 65 FR 52718).

CHANGES:
* * * * *
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: Add new paragraph to 
read ``To Federal agencies, their contractors and grantees, and to 
private organizations, such as the National Academy of Sciences, for 
the purposes of conducting personnel and/or health-related research in 
the interest of the Federal government and the public. When not 
considered mandatory, the names and other identifying data will be 
eliminated from records used for such research studies.''
* * * * *
N01070-3

SYSTEM NAME:
    Navy Personnel Records System.

SYSTEM LOCATION:
PRIMARY LOCATIONS:
    Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055-
3130; Naval Reserve Personnel Center, 4400 Dauphine Street, New 
Orleans, LA 70149-7800; and local activity to which individual is 
assigned. Official mailing addresses are published as an appendix to 
the Navy's compilation of system of record notices.

SECONDARY LOCATIONS:
    Department of the Navy Activities in the chain of command between 
the local activity and the headquarters level; Federal Records Storage 
Centers; National Archives. Official mailing addresses are published as 
an appendix to the Navy's compilation of system of record notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Navy military personnel: officers, enlisted, active, inactive, 
reserve, fleet reserve, retired, midshipmen, officer candidates, and 
Naval Reserve Officer Training Corps personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personnel service jackets and service records, correspondence and 
records in both automated and non-automated form concerning 
classification, assignment, distribution, promotion, advancement, 
performance, recruiting, retention, reenlistment, separation, training, 
education, morale, personal affairs, benefits, entitlements, discipline 
and administration of naval personnel.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; 42 U.S.C. 10601 et seq., 
Victim's Rights and Restitution Act of 1990 as implemented by DoD 
Instruction 1030.2, Victim and Witness Assistance Procedures; and E.O. 
9397 (SSN).

PURPOSE(S):
    To assist officials and employees of the Navy in the management, 
supervision and administration of Navy personnel (officer and enlisted) 
and the operations of related personnel affairs and functions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of the National Research Council in 
Cooperative Studies of the National History of Disease, of Prognosis 
and of Epidemiology. Each study in which the records of members and 
former members of the naval service are used must be approved by the 
Chief of Naval Personnel.
    To officials and employees of the Department of Health and Human 
Services, Department of Veteran Affairs, and Selective Service 
Administration in the performance of their official duties related to 
eligibility, notification and assistance in obtaining benefits by 
members and former members of the Navy.
    To officials and employees of the Department of Veteran Affairs in 
the performance of their duties relating to approved research projects.
    To officials and employees of Navy Relief and the American Red 
Cross in the performance of their duties relating to the assistance of 
the members and their dependents and relatives, or related to 
assistance previously furnished such individuals, without regard to 
whether the individual

[[Page 60924]]

assisted or his/her sponsor continues to be a member of the Navy.
    To duly appointed Family Ombudsmen in the performance of their 
duties related to the assistance of the members and their families.
    To state and local agencies in the performance of their official 
duties related to verification of status for determination of 
eligibility for Veterans Bonuses and other benefits and entitlements, 
including Department of Labor and state unemployment agencies for 
unemployment compensation for ex-service members.
    To officials and employees of the Office of the Sergeant at Arms of 
the United States House of Representatives in the performance of their 
official duties related to the verification of the active duty naval 
service of Members of Congress. Information as to current military 
addresses and assignments may be provided to military banking 
facilities who provide banking services overseas and who are reimbursed 
by the Government for certain checking and loan losses. For personnel 
separated, discharged or retired from the Armed Forces information as 
to last known residential or home of record address may be provided to 
the military banking facility upon certification by a banking facility 
officer that the facility has a returned or dishonored check negotiated 
by the individual or the individual has defaulted on a loan and that if 
restitution is not made by the individual the United States Government 
will be liable for the losses the facility may incur.
    To federal, state, local, and foreign (within Status of Forces 
agreements) law enforcement agencies or their authorized 
representatives in connection with litigation, law enforcement, or 
other matters under the jurisdiction of such agencies. Information 
relating to professional qualifications of chaplains may be provided to 
civilian certification boards and committees, including, but not 
limited to, state and federal licensing authorities and ecclesiastical 
endorsing organizations.
    To governmental entities or private organizations under government 
contract to perform random analytical research into specific aspects of 
military personnel management and administrative procedures.
    To victims and witnesses of a crime for purposes of providing 
information, consistent with the requirements of the Victim and Witness 
Assistance Program, regarding the investigation and disposition of an 
offense.
    To Federal agencies, their contractors and grantees, and to private 
organizations, such as the National Academy of Sciences, for the 
purposes of conducting personnel and/or health-related research in the 
interest of the Federal government and the public. When not considered 
mandatory, the names and other identifying data will be eliminated from 
records used for such research studies.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of system of record notices also apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated records may be stored on magnetic tapes, disc, and drums. 
Manual records may be stored in paper file folders, microfiche or 
microfilm.

RETRIEVABILITY:
    Automated records may be retrieved by name and Social Security 
Number. Manual records may be retrieved by name, Social Security 
Number, enlisted service number, or officer file number.

SAFEGUARDS:
    Computer facilities and terminals are located in restricted areas 
accessible only to authorized persons that are properly screened, 
cleared and trained. Manual records and computer printouts are 
available only to authorized personnel having a need-to-know.

RETENTION AND DISPOSAL:
    Transfer to Naval Reserve Personnel Center, New Orleans, LA 70149 
six months after discharge, retirement, or death of service member. 
Naval Reserve Personnel Center will forward to the National Personnel 
Records Center, (Military Personnel Records), 9700 Page Avenue, St. 
Louis, MO 63132-5000. Transfer to the National Archives and Records 
Administration 75 years after separation of service member. [Note: An 
exception is made for copies of officer fitness reports, enlisted 
evaluations, and officer and enlisted counseling forms which may be 
maintained by the member's commanding officer or command for a period 
not to exceed five years.]

SYSTEM MANAGER(S) AND ADDRESS:
    Commander, Navy Personnel Command, 5720 Integrity Drive, 
Millington, TN 38055-3130; Commanding Officers, Officers in Charge, and 
Heads of Department of the Navy activities. Official mailing addresses 
are published as an appendix to the Navy's compilation of system of 
record notices.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Commander, Navy Personnel Command, 5720 Integrity Drive, 
Millington, TN 38055-3130; or contact the personnel officer where 
assigned. Official mailing addresses are published as an appendix to 
the Navy's compilation of system of record notices.
    The letter should contain full name, Social Security Number (and/or 
enlisted service number/officer file number), rank/rate, designator, 
military status, address, and signature of the requester.
    The individual may visit the Navy Personnel Command, Records Review 
Room, Building 769, Room K615, Millington, TN for assistance with 
records located in that building; or the individual may visit the local 
activity to which attached for access to locally maintained records. 
Proof of identification will consist of Military Identification Card 
for persons having such cards, or other picture-bearing identification.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
Commander, Navy Personnel Command, 5720 Integrity Drive, Millington, TN 
38055-3130, or contact the personnel officer where assigned. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of system of records notices.
    The letter should contain full name, Social Security Number (and/or 
enlisted service number/officer file number), rank/rate, designator, 
military status, address, and signature of the requester.
    The individual may visit the Navy Personnel Command, Records Review 
Room, Building 769, Room K615, Millington, TN for assistance with 
records located in that building; or the individual may visit the local 
activity to which attached for access to locally maintained records. 
Proof of identification will consist of Military Identification Card 
for persons having such cards, or other picture-bearing identification.

CONTESTING RECORD PROCEDURES:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

[[Page 60925]]

RECORD SOURCE CATEGORIES:
    Correspondence; educational institutions; federal, state, and local 
court documents; civilian and military investigatory reports; general 
correspondence concerning the individual; official records of 
professional qualifications; Navy Relief and American Red Cross 
requests for verification of status.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
[FR Doc. 00-26259 Filed 10-12-00; 8:45 am]
BILLING CODE 5001-10-P