Order 2011-11-1

 Served: November 1, 2011

UNITED STATES OF AMERICA

DEPARTMENT OF TRANSPORTATION

OFFICE OF THE SECRETARY

WASHINGTON, D.C.

Issued by the Department of Transportation

 on the 1st day of November, 2011

Essential Air Service at

SALINA, KANSAS

Under 49 U.S.C. 41731 et seq. 

DOCKET DOT-OST-2002-11376

 

ORDER REQUESTING PROPOSALS

Summary

By this order, the Department is requesting proposals from airlines interested in providing 

essential air service (EAS) at Salina, Kansas, for a new term beginning April 1, 2012, with or 

without subsidy. Proposals are due by November 29, 2011. (See Appendix A for a map.)

Background

By Order 2010-3-17, March 12, 2010, the Department selected SeaPort Airlines (SeaPort), to 

provide EAS at Salina with 18 weekly nonstop round trips to Kansas City International Airport 

(Kansas City) using 9-seat Pilatus PC-12 aircraft from April 19, 2010, through March 31, 2012, 

for a first-year annual subsidy of $1,489,435 and a second-year annual subsidy of $1,493,381.

 

Special Discussion on Subsidy per Passenger 

Based on the most recent 12-month period for which data are available (July 1, 2010, through 

June 30, 2011), 5,037 passengers were enplaned and deplaned at Salina. The annual subsidy 

for Salina is $1,493,381. Therefore, the subsidy per passenger at Salina is $296. The 

Department is prohibited from subsidizing air service at a community where the subsidy per 

passenger exceeds $200, unless the community is more than 210 highway miles from the 

nearest large or medium hub airport.1

 1 Congress first established the $200 ceiling under P.L. 101-164 for fiscal year 1990, and reestablished it in fiscal 

years 1994-1999. The ceiling was made permanent by P.L. 106-69, the Department of Transportation and Related 

Agencies Act of 2000.

 Salina exceeds the $200 per passenger cap and is 186 

miles from Kansas City, a medium hub airport. Rather than terminate the community’s 

eligibility, at this stage, the Department will solicit proposals for EAS, and evaluate all 
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proposals submitted before committing to a new contract or making a final determination on 

Salina’s continuing eligibility. During the 30-day window for proposals, we expect the 

community to work with all potential applicants to mitigate some of the risks that the carriers 

may face in an attempt to lower their subsidy levels. 

Request for Proposals 

Carriers should file their proposals no later than November 29, 2011. After that date, our staff 

will docket proposals, thereby making them public, and shortly afterwards will provide a 

summary of the proposals to the community and ask them for their final comments. We will 

give full consideration to all proposals filed in a timely manner. 

Interested carriers should prepare their proposals with every expectation that their initial 

proposals will also be their final and only proposals. We retain the discretion to negotiate 

proposals with carriers when we deem it desirable. We also retain the discretion to reject 

outright all unreasonable or unrealistic proposals and solicit a new round of proposals.

Carrier proposals should be submitted to the Department with all materials merged into a single 

document. In addition, because the document will be published on Regulations.gov, each page 

should be formatted to be viewed online.

We are here providing interested carriers with some basic information to serve as guidance 

when they prepare their proposals, but we will not prescribe an exact format. We expect 

proposals to adequately describe the service being proposed and the annual amount of subsidy 

being requested. The applicants can make their own judgments as to the level of detail they 

wish to present; however, they might want to include proposed schedules as well as supporting 

data for their subsidy requests, such as projected block hours, revenues and expenses. We 

strongly encourage clear, well-documented proposals that will facilitate their evaluation by the 

affected community and the Department.2

Carriers are also welcome to propose more than one option, if they choose; they need not limit 

themselves to those requirements if they envision other, potentially more attractive service 

possibilities -- different hubs, frequency or equipment, for example -- with subsidy 

requirements that remain competitive. The community and air carriers are encouraged to work 

together in advance of the due date for proposals to craft a service pattern that is desirable to 

the community and meets the operational needs of the airlines.

Proposals should provide sufficient capacity to accommodate historical levels of traffic. In 

order to assist carriers in developing traffic and revenue projections for their proposals, we 

have provided a summary of historical passengers in Appendix B. We expect service levels

that are comparable with what the community currently receives, with service to Kansas City or 

 2 In selecting a carrier to provide subsidized essential air service, 49 U.S.C. 41733(c)(1) directs us to consider 

four factors: (1) service reliability; (2) contractual and marketing arrangements with a larger carrier at the hub; 

(3) interline arrangements with a larger carrier at the hub; and (4) community views. In addition, the 

Consolidated Appropriations Act, 2008, Public Law 110-161, provides that when selecting a carrier to provide 

EAS, the Department may consider the relative subsidy requirements, thus codifying a factor that we have 

considered since the inception of the program. Interested carriers should also be aware that our general 

provisions governing EAS will be included in the selection order as part of our authorization of subsidy for the 

selected service. Appendix C of this order contains those general provisions.
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any large or medium hub that offers access to the national air transportation system utilizing 

15-seat or larger aircraft. Specifically, for proposals with 15-seat or larger aircraft, the 

Department expects proposals for two round trips each weekday and weekend (12 a week). For 

proposals with 8/9-seat aircraft, we would expect proposals for three round trips a day (18 a 

week). Should the community agree to aircraft with fewer than 15 passenger seats, in effect 

waiving their right to 15-seat or larger aircraft, we would consider the waiver to apply only to 

the two-year carrier-selection at hand, i.e. we would not assume that the community would 

waive their rights for all time. As always, we will formally solicit the community’s views on 

any service options we receive before making a long-term carrier selection decision.

 

Other Carrier Requirements 

The Department is responsible for implementing various Federal statutes governing lobbying 

activities, drug-free workplaces and nondiscrimination.3 Consequently, all carriers receiving 

Federal subsidy to support essential air service must certify that they are in compliance with 

Department regulations regarding drug-free workplaces and nondiscrimination, and those 

carriers whose subsidies exceed $100,000 over the life of the rate term must also certify that 

they are in compliance with the regulations governing lobbying activities. All carriers that plan 

to submit proposals involving subsidy should submit the required certifications along with their 

proposals. Interested carriers requiring more detailed information regarding these 

requirements, as well as copies of the certifications, should contact the Office of Aviation 

Analysis at (202) 366-5903. The Department is prohibited from paying subsidy to carriers that 

do not submit these documents.4

Community and State Comments 

Civic officials are welcome to submit comments on the proposals at any time. As noted earlier, 

we will provide a summary of the proposals to the civic parties and ask them to submit their 

final comments shortly after November 29, the due date for carrier proposals.

This order is issued under authority delegated in 49 CFR 1.56a(f) and re-delegated to the 

Director, Office of Aviation Analysis.

ACCORDINGLY, 

1. We request that carriers interested in providing essential air service at Salina, Kansas,

submit their proposals, with or without subsidy requests, no later than November 29, 2011. 

The proposals should be emailed to: EAS@dot.gov with the title “Proposal to Provide 

Essential Air Service at Salina, Kansas”;5

2. This docket will remain open until further order of the Department; and

 3 The regulations applicable to these areas are: (1) 49 CFR Part 20 – New restrictions on lobbying; (2) 49 CFR 

Part 21 – Nondiscrimination in federally-assisted programs of the Department of Transportation – Effectuation of 

title VI of the Civil Rights Act of 1964; 49 CFR Part 27 – Nondiscrimination on the basis of disability in programs 

and activities receiving or benefiting from Federal financial assistance; and 14 CFR Part 382 – Nondiscrimination 

on the basis of disability in air travel; and (3) 49 CFR Part 29 – Government-wide debarment and suspension (nonprocurement) and government-wide requirements for drug-free workplace (grants).

4 The certifications are also available on the web at http://ostpxweb.dot.gov/aviation/index.html.

5 Questions regarding filings in response to this order should be directed to Michael Martin at 202-366-6494, or 

via email at michael.f.martin@dot.gov.
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3. The Department will serve a copy of this order on the mayor and airport manager of Salina, 

Kansas, SeaPort Airlines, and the service list for this Docket.

Persons entitled to petition the Department for review of this order under the Department’s 

Aviation Economic Regulations, 14 CFR 385.50, must file such petitions within ten (10) days 

after the date of service of this order.

This order will be effective immediately, and the filing of a petition for review shall not 

preclude its effectiveness.

By:

TODD M. HOMAN

Director

Office of Aviation Analysis

(SEAL)

An electronic version of this document is available online at

www.regulations.gov
Appendix A

Area Map
APPENDIX B

Historical Origin-Destination Plane Traffic1

Salina, Kansas

Quarter Year Deplanements Enplanements

Total 

Traffic

Enplanements 

per Day

3 2008 1,758 1,764 3,522 22

4 2008 1,115 1,382 2,497 16

1 2009 923 889 1,812 12

2 2009 594 611 1,205 8

Annual 

Totals 4,390 4,646 9,036 14

3 2009 779 611 1,390 9

4 2009 545 507 1,052 7

1 2010 378 474 852 6

2 2010 482 1,111 1,593 10

Annual 

Totals 2,184 2,703 4,887 8

3 2010 521 599 1,120 7

4 2010 609 744 1,353 9

1 2011 609 630 1,239 8

2 2011 640 685 1,325 8

Annual 

Totals 2,379 2,658 5,037 8

 1 Source: USDOT Bureau of Transportation Statistics, TransStats Intermodal Database, Schedule T-100.
Appendix C

Example of General Terms and Conditions for Essential Air Service

The carrier understands that it may forfeit its compensation for any flights that it does not operate 

in conformance with the terms and stipulations of the rate order, including the service plans 

outlined in the order and any other significant elements of the required service, without prior 

approval. The carrier understands that an aircraft take-off and landing at its scheduled 

destination constitutes a completed flight; absent an explanation supporting subsidy eligibility 

for a flight that has not been completed, such as certain weather cancellations, only completed 

flights are considered eligible for subsidy. In addition, if the carrier does not schedule or operate 

its flights in full conformance with the order for a significant period, it may jeopardize its entire 

subsidy claim for the period in question. If the carrier contemplates any such changes beyond 

the scope of the order during the applicable period of these rates, it must first notify the Office of 

Aviation Analysis in writing and receive written approval from the Department to be ensured of 

full compensation. Should circumstances warrant, the Department may locate and select a 

replacement carrier to provide service on these routes. The carrier must complete all flights that 

can be safely operated; flights that overfly points for lack of traffic will not be compensated. In 

determining whether subsidy payment for a deviating flight should be adjusted or disallowed, the 

Department will consider the extent to which the goals of the program are met and the extent of 

access to the national air transportation system provided to the community.

If the Department unilaterally, either partially or completely, terminates or reduces payments for 

service or changes service requirements at a specific location provided for under this order, then, 

at the end of the period for which the Department does make payments in the stipulated amounts 

or at the stipulated service levels, the carrier may cease to provide service to that specific 

location without regard to any requirement for notice of such cessation. Those adjustments in 

the levels of subsidy and/or service that are mutually agreed to in writing by the Department and 

carrier do not constitute a total or partial reduction or cessation of payment.

Subsidy contracts are subject to, and incorporate by reference, relevant statutes and Department 

regulations, as they may be amended from time to time. However, any such statutes, regulations, 

or amendments thereto shall not operate to controvert the foregoing paragraph.

Funds are not currently available for performance under this solicitation beyond [DATE]. The 

Department’s obligation for performance under this solicitation beyond [DATE], is contingent 

upon the availability of appropriated funds from which payment for services can be made. No 

legal liability on the part of the Government for any payment may arise for performance under 

this order beyond [DATE], until funds are made available to the Department for performance. If 

funds are not made available for performance beyond [DATE], the carrier will receive notice in 

writing by the Department.

All claims for payment must be submitted within 60 days of the last day of service provided 

under this order.