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 SUPPORTING STATEMENT FOR OMB APPROVAL CONTROL No. 1205-3NEW

Workforce Performance Accountability, Information, and Reporting System 

A. JUSTIFICATION

1. Explain the circumstances that make the collection of information necessary.

The data collection proposed under OMB 1205-3NEW creates the collection instruments 

necessary to meet the performance reporting requirements of section 116(d) of the Workforce 

Innovation and Opportunity Act (WIOA). The Department of Labor’s (DOL)’s Employment 

and Training Administration (ETA) developed the ETA (Program) Performance Scorecard

and the WIOA Pay-for-Performance Scorecard to facilitate State quarterly performance 

reporting. 

In order to collect the participant level data that will be aggregated and displayed in these

quarterly reports, states will use a standardized individual record file for program participants, 

called the WIOA ETA Participant Individual Record Layout (PIRL). The PIRL provides 

a standardized set of data elements, definitions, and reporting instructions that will be used to 

describe the characteristics, activities, and outcomes of WIOA participants. States and 

grantees will be required to collect participant information that corresponds with the data 

elements and descriptions delineated within the PIRL. Once collected, this information will 

then be aggregated according to the conditions outlined in the WIOA Data Element 

Specifications. This document details the common data elements and technical 

specifications necessary for calculation of reporting elements under all the DOL programs 

listed in the paragraph below. Once aggregated, the outcomes of the PIRL data will be 

submitted by the states to ETA and then displayed according to the frameworks within the

ETA (Program) Performance Scorecard and the WIOA Pay-for-Performance Scorecard. 

Each program mentioned in this supporting statement will generate a program specific report 

that mirrors the construct of the ETA (Program) Performance Scorecard. The Job Openings

Report, which collects data (under the Wagner Peyser Act) on individuals who receive core 

employment and workforce information services through the public labor exchange of the 

states’ One-Stop delivery system, is also included in this collection request. The Department 

requires states to certify and submit the ETA (Program) Performance Scorecard to ETA on a 

quarterly basis; the Pay-for-Performance report(s) and Job Openings report will also be 

collected quarterly when applicable. It should be noted that the program-specific subpopulations that will be listed in the “dynamic” Section D of the ETA Performance Scorecard 

will be listed in future guidance provided by ETA, but these populations will be derived from 

the final PIRL. 

This information collection request (ICR) is the product of a joint effort among the following 

DOL programs: WIOA Adult, Dislocated Worker, and Youth, National Dislocated Worker 

Grants, Wagner Peyser Employment Service, National Farmworker Jobs Program, Trade 

Adjustment Assistance, YouthBuild, Indian and Native American Program, Senior 

Community Service Employment Program, and the Jobs for Veterans’ State Grants. While 

H1-B grants and the Reintegration of Ex-Offenders program are not authorized under WIOA, 

these programs will be utilizing the data element definitions and reporting templates proposed 

in this ICR. 
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All of these programs (with the exception of the Senior Community Service Employment 

Program) are expected to implement the Workforce Performance Accountability, Information, 

and Reporting System by July 1, 2016.

The accuracy, reliability, and comparability of program reports submitted by states and 

grantees using Federal funds are fundamental elements of good public administration, and are 

necessary tools for maintaining and demonstrating system integrity. The use of a standard set 

of data elements, definitions, and specifications at all levels of the workforce system helps 

improve the quality of the performance information that is received by DOL.

The set of common performance indicators represents the key results that ETA strives to 

achieve for their customers, and that ETA and OMB are interested in measuring. Using this 

set of common indicators affords ETA the ability to describe, in a similar manner, the core 

purposes of the workforce system – through the program services received, how many people 

found jobs; what were their earnings; and what skill gains they achieved. They are an 

integral part of ETA’s performance accountability system, and through the Workforce 

Performance Accountability, Information, and Reporting System, ETA will continue to collect 

from states and grantees the data on program activities, participants, and outcomes that are 

necessary for program management and to convey full and accurate information on the 

performance of workforce programs to policymakers and stakeholders.

This new Information Collection Request (ICR) is expected to take the place of several 

currently existing information collections approved by OMB, including: 1205-0420 

Workforce Investment Act (WIA) Management Information and Reporting System, 1205-

0240 Wagner Peyser Labor Exchange Reporting System (LERS), 1205-0464 YouthBuild 

Reporting System, 1205-0422 Reporting and Performance Standards for WIA Indian and 

Native American Programs, 1205-0425 Reporting and Performance Standards System for 

Migrant and Seasonal Farmworker Programs Under Title I, Section 167 of the Workforce 

Investment Act, and the 1205-0392 Trade Act Participant Report. These collections will be 

rescinded once the last reporting requirements for WIA reporting are satisfied. As such, DOL 

will request to remove those from active status once the separate reporting requirements are 

no longer needed.

Section 116(d)(1) of WIOA mandates that the Secretaries of Labor and Education develop a 

template for performance reports to be used by States, local boards, and eligible providers of 

training services for reporting on outcomes achieved by participants in the WIOA core 

programs. Required annual data for the core programs include, among other things, those 

related to primary performance indicators, participant counts and costs, and barriers to 

employment as described further in this section. 

Sec. 506(b)(1) of WIOA states that section 116 of WIOA will go into effect at the start of the 

second full program year after the date WIOA was enacted. WIOA was enacted on July 22, 

2014. Therefore, section 116’s performance accountability system will be effective on July 1, 

2016. Approval of this information collection is required so that the states, grantees, and 

other entities can begin programming their management information systems (MIS) in order 

to enable them to collect the necessary data to implement the data collection and reporting 

requirements of section 116 in accordance with the WIOA statute.
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If this information collection receives OMB approval, it may be finalized before the proposed 

regulations are finalized. If this occurs, ETA will resubmit this ICR to OMB for its approval 

when the Final Rule is published, as required by 5 CFR 1320.11(h). However, ETA plans to 

review and analyze any comments received on the WIOA Notice of Proposed Rule Making

(NPRM)

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that are relevant to this ICR together with the comments received on this ICR as we 

finalize this request for collection. This is intended to enable DOL to finalize this ICR before 

the proposed regulations, and to eliminate the need to make any substantive changes to the 

ICR when the Final Rule is published. The ETA (Program) Performance Scorecard and the 

WIOA Pay-for-Performance Scorecard have been designed to maximize the value of the 

reports for workers, jobseekers, employers, local elected officials, State officials, Federal 

policymakers, and other key stakeholders. At the same time, it has also been designed to 

reflect the specific requirements of reports as described in section 116(d)(2), (3), and (4) of 

WIOA. Further guidance on how the pay-for-performance data will be collected and reported 

will be forthcoming.

ETA’s statutory and regulatory authority to administer job training and employment programs 

includes provisions allowing for the requirement of performance reporting from states and 

grantees. Listed below are the legal and/or administrative requirements that permit ETA to 

mandate the collection and reporting of data through the proposed Workforce Performance 

Accountability, Information, and Reporting System. 

Workforce Innovation and Opportunity Act Title I

A. WIOA section 116

Establishes the performance and accountability requirements for WIOA Adult, Dislocated 

Worker, and Youth programs. The purpose of section 116 is to establish performance 

accountability measures that apply across the core programs to assess the effectiveness of 

States and local areas (for core programs described in subtitle B) in achieving positive outcomes for individuals served by those programs (section 116(a)). 

Further, section 116(d) outlines the minimum requirements for the WIOA performance 

reports that states and local areas must submit to the Department of Labor. The annual reports 

must include: 

 Information specifying the levels of performance achieved with respect to the

following primary indicators for each of the WIOA Adult, Dislocated Worker, Youth 

programs and the State adjusted levels of performance with respect to such indicators 

for each program: 

o the percentage of program participants who are in unsubsidized employment 

during the second quarter after exit from the program;2

 

1 The Departments of Education and Labor issued a joint NPRM on April 16, 2015. See 80 Fed.Reg. 20,574 (April 

16, 2015). The Department of Labor issued an NPRM on April 16, 2015. See 80 Fed. Reg. 20,690 (April 16, 2015). 

2 For the Title I Youth program , the percentage of WIOA youth participants includes those who are in education or 

training activities, or in unsubsidized employment, during the second quarter after exit from the program (WIOA Sec 

(b)(2)(ii)(I)). 

3 For the Title I Youth program, the percentage of WIOA youth participants includes those who are in education or 

training activities, or in unsubsidized employment, during the fourth quarter after exit from the program (WIOA Sec 

(b)(2)(ii)(II)). 
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o the percentage of program participants who are in unsubsidized employment 

during the fourth quarter after exit from the program;3

o the median earnings of program participants who are in unsubsidized 

employment during the second quarter after exit from the program; 

o the percentage of program participants who obtain a recognized postsecondary

credential, or a secondary school diploma or its recognized equivalent, during 

participation in or within one year after exit from the program. For those 

participants who obtained a secondary school diploma or its recognized 

equivalent, the participant must also have obtained or retained employment or 

be in an education or training program leading to a recognized postsecondary

credential within one year after exit from the program;

o the percentage of program participants who, during a program year, are in an 

education or training program that leads to a recognized postsecondary

credential or employment and who are achieving measurable skill gains toward 

such a credential or employment; and

o the indicator(s) of effectiveness in serving employers. 

 Information specifying the levels of performance achieved with respect to the primary

indicators of performance for each of the above mentioned programs as described in 

WIOA section 116(b)(3)(A)(ii) with respect to individuals with barriers to 

employment, disaggregated by each subpopulation of such individuals, and by race, 

ethnicity, sex, and age; 

o Barriers to Employment,” as defined in section 3(24) of WIOA, for both 

number of participants served and performance on primary indicators, and then 

further disaggregated by age, race and ethnicity, and gender. Under section 

3(24), an “individual with a barrier to employment” includes: 

 Displaced homemakers;

 Low-income individuals;

 American Indians, Alaska Natives, and Native Hawaiians, as such 

terms are defined in section 166 of WIOA;

 Individuals with disabilities, including youth who are individuals with

disabilities;

 Older individuals (55+);

 Ex-offenders;

 Homeless individuals (as defined in section 41403(6) of the Violence 

Against Women Act of 1994 (42 U.S.C. 14043e–2(6)), homeless 

children and youths (as defined in section 725(2) of the McKinneyVento Homeless Assistance Act (42 U.S.C. 11434a(2)), or runaway

youth;

 Youth who are in or have aged out of the foster care system;

 
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 Individuals who are English language learners, individuals who have 

low levels of literacy, and individuals facing substantial cultural 

barriers;

 Eligible migrant and seasonal farmworkers, as defined in section 167(i) 

of WIOA;

 Individuals within two years of exhausting lifetime eligibility under 

TANF (part A of title IV of the Social Security Act (42 U.S.C. 601 et 

seq.));

 Single parents (including single pregnant women);

 Long-term unemployed individuals (27 or more consecutive weeks); 

and

 Such other groups, as the Governor determines to have barriers to 

employment. 

 The total number of participants served by each of the programs described in 

subsection (b)(3)(A)(ii); 

 The number of participants who received career and training services, respectively, 

during the most recent program year and the 3 preceding program years, and the 

amount of funds spent on each type of service; 

 The number of participants who exited from career and training services, respectively, 

during the most recent program year and the 3 preceding program years; 

 The average cost per participant of those participants who received career and training 

services, respectively, during the most recent program year and the 3 preceding 

program years; (this particular information will be displayed on the common data 

report used by the Departments of Education and Labor as described in OMB 11205-

0NEW)

 The percentage of participants in a program authorized under Title I who received 

training services and obtained unsubsidized employment in a field related to the 

training received; 

 The number of individuals with barriers to employment served by each of the 

programs described in sub-section (b)(3)(A)(ii), disaggregated by each subpopulation 

of such individuals; 

 The number of participants who are enrolled in more than 1 of the programs described 

in subsection (b)(3)(A)(ii); 

 The percentage of the State’s annual allotment under section 132(b) that the State 

spent on administrative costs; 

 In the case of a State in which local areas are implementing pay-for-performance 

contract strategies for programs—

o The performance of service providers entering into contracts for such strategies, 

measured against the levels of performance specified in the contracts for such 

strategies; and 

o An evaluation of the design of the programs and performance of the strategies, 

and, where possible, the level of satisfaction with the strategies among employers 
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and participants benefitting from the strategies; and 

 Other information that facilitates comparisons of programs with programs in other 

States. 

Sections 169, 185, and 189 provide broad authority to the Secretary of Labor to address 

performance and accountability issues for all programs authorized under Title I. Section 116 

specifically addresses performance and accountability for the WIOA Adult, Dislocated 

Worker, and Youth programs. 

B. WIOA section 169 

Directs the Secretary to provide for the continuing evaluation of programs and activities 

authorized under Title I. WIOA section 169(a) specifies that the evaluations must address:

 General effectiveness of such programs and activities in relation to their cost, including 

the extent to which the programs and activities improve the employment competencies of 

participants in comparison to comparably-situated individuals who did not participate in 

such programs and activities and, to the extent feasible, increase the level of total 

employment over the level that would have existed in the absence of such programs and 

activities;

 Effectiveness of the performance accountability measures relating to such programs and 

activities;

 Effectiveness of the structure and mechanisms for delivery of services through such 

programs and activities, including the coordination and integration of services;

 Impact of the programs and activities on the community, businesses, and participants 

involved;

 Impact of such programs and activities on related programs and activities;

 Extent to which such programs and activities meet the needs of various demographic 

groups; and

 Such other factors as may be appropriate.

C. WIOA section 185 

Broadly addresses reports, recordkeeping, and investigations across programs authorized 

under Title I of the Act. The provisions of section 185:

 Require the Secretary to ensure that all elements of the information required for reports be 

defined and reported uniformly (WIOA section 185(d)(2));

 Direct each state, each Local Board, and each recipient receiving funds under Title I of 

WIOA (other than a sub-recipient, sub-grantee, or contractor of a recipient) to prescribe 

and maintain comparable management information systems, in accordance with guidelines 

that shall be prescribed by the Secretary, designed to facilitate the uniform compilation, 

cross tabulation, and analysis of programmatic, participant, and financial data, on 

statewide, local area, and other appropriate bases, necessary for reporting, monitoring, and 

evaluating purposes, including data necessary to comply with section 188 (WIOA section 

185(c)(2)); 
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 Require that recipients of funds under Title I of WIOA shall maintain such records and 

submit such reports, in such form and containing such information, as the Secretary may

require regarding the performance of programs and activities carried out under Title I of 

WIOA (section 185(a)(2));

 Compel states to submit to the Secretary, on a quarterly basis, a summary of the quarterly 

financial reports submitted to the Governor, which the Secretary shall submit to the 

Committee on Health, Education, Labor and Pensions of the Senate and the Committee on 

Education and the Workforce of the House of Representatives under WIOA sections 

185(e)(1) and 185(e)(2);

 Specify that the reports under WIOA sec. 185(c) shall include information about programs 

and activities carried out under Title I of WIOA pertaining to:

- Relevant demographic characteristics (including race, ethnicity, sex, and age) and 

other related information regarding participants;

- Programs and activities in which participants are enrolled, and the length of time 

that participants are engaged in such programs and activities;

- Outcomes of the programs and activities for participants, including the occupations 

of participants and placement for participants in nontraditional employment;

- Specified costs of the programs and activities; and

- Information necessary to prepare reports to comply with section 188 (section 

185(d)(1)(A-E)).

D. WIOA section 189 

 Requires the Secretary to prepare and submit to the Committee on Education and the 

Workforce of the House of Representatives and the Committee on Health, Education, 

Labor, and Pensions of the Senate an annual report regarding the programs and activities 

carried out under Title I of WIOA. The report must include: A summary of the 

achievements, failures, and challenges of the programs and activities in meeting the 

objectives of WIOA Title I;

 A summary of major findings from research, evaluations, pilot projects, and experiments 

conducted under WIOA Title I in the fiscal year prior to the submission of the report;

 Recommendations for modifications in the programs and activities based on analysis of 

such findings; and

 Such other recommendations for legislative or administrative action as the Secretary

determines to be appropriate. (section 189(d)(1-4))

Migrant and Seasonal Farmworker Programs (also referred to as the National Farmworker 

Jobs Program (NFJP)

ETA’s statutory and regulatory authority to administer the NFJP includes provisions allowing for 

the requirement of reporting from grantees. WIOA includes provisions that require each grantee 

to furnish to the Secretary such information and reports as are necessary or appropriate for 

carrying out the purposes of Section 167 of WIOA. Information is collected through the NFJP 

reporting and recordkeeping system under the following authority:
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A. WIOA section 167(c)(1)&(2)(C)

Program Plan — To be eligible to receive a grant or enter into a contract under this section, an 

entity described in subsection (b) shall submit to the Secretary a plan that describes a 4-year 

strategy for meeting the needs of eligible migrant and seasonal farmworkers in the area to be 

served by such entity. (WIOA section 167(c)(1))

Contents — The contents of the plan is required to include certain elements that relate to 

performance reporting. Entities will be able to complete the plans using the information that 

DOL is proposing to collect under this ICR. WIOA section 167(c)(3)(C) requires that the plan: 

describe the performance accountability measures to be used to assess the performance of 

such entity in carrying out the activities assisted under this section, which shall include the 

expected levels of performance for the primary indicators of performance described in 

section116(b)(2)(A);

Indian and Native American Programs

ETA’s statutory and regulatory authority to administer the INA programs includes provisions 

allowing for the requirement of performance reporting from grantees. WIOA includes provisions 

that require each grantee to provide to the Secretary such information and reports as are necessary

or appropriate for carrying out the purposes of Section 166 of the Act.

Information is collected through ETA’s INA programs’ reporting and recordkeeping system under 

the following authorities:

A. WIOA section 166(e)

Program Plan — In order to receive a grant or enter into a contract or cooperative agreement 

under this section, an entity described in section 166(c) shall submit to the Secretary a program 

plan that describes a 2-year strategy for meeting the needs of Indian, Alaska Native, or Native 

Hawaiian individuals, as appropriate, in the area to be served by such entity. In addition to the 

program elements included in the plan, the plan is required to include elements that relate to 

performance reporting. Entities will be able to complete the plans using the information that 

DOL is proposing to collect under this ICR. WIOA section 166(e)(5) requires that the plan —

 Describe, after the entity submitting the plan consults with the Secretary, the performance

 measures to be used to assess the performance of entities in carrying out the activities assisted 

under this section which must include the primary indicators of performance described in 

section 116(b)(2)(A) and expected levels of performance for such indicators, in accordance 

with subsection h. 

Trade Adjustment Assistance Act Program

The Trade Act of 1974, as amended by the Trade Adjustment Assistance Reauthorization Act

(TAARA) of 2015, title IV of the Trade Preferences Act of 2015 (Pub. L. No. 114-27). No other 

data collection instrument is currently in place to track performance outcomes for the TAA 

program. It is intended that this ICR will replace the current ICR being used to collect TAA-
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related data elements. Information is collected through the TAA reporting and recordkeeping 

system under the following authority:

A. TAARA section 239(j) (Agreements with States. [19 U.S.C. 2311])

Performance Measures

(1) IN GENERAL.—Any agreement entered into under TAARA section 239(j) shall require 

the cooperating State or cooperating State agency to report to the Secretary on an annual 

basis comprehensive performance accountability measures, to consist of—

(A)the primary indicators of performance described in paragraph (2)(A);

(B) the additional indicators of performance described in paragraph (2)(B), if any; 

and

(C) a description of efforts made to improve outcomes for workers under the trade 

adjustment assistance program that promote efficiency and effectiveness.

(2) Indicators of Performance

(A)Primary Indicators of Performance

(i) In General—The primary indicators of performance referred to in paragraph 

(1)(A) shall consist of—

(I) the percentage and number of workers who received benefits under the 

trade adjustment assistance program who are in unsubsidized 

employment during the second calendar quarter after exit from the 

program; 

(II) the percentage and number of workers who received benefits under the 

trade adjustment assistance program and who are in unsubsidized 

employment during the fourth calendar quarter after exit from the 

program; 

(III) the median earnings of workers described in subclause (I); 

(IV) the percentage and number of workers who received benefits under the 

trade adjustment assistance program who, subject to clause (ii), obtain a 

recognized postsecondary credential or a secondary school diploma or its 

recognized equivalent, during participation in the program or within 1 

year after exit from the program; and 

(V) the percentage and number of workers who received benefits under the 

trade adjustment assistance program who, during a year while receiving 

such benefits, are in an education or training program that leads to a 

recognized postsecondary credential or employment and who are 

achieving measurable gains in skills toward such a credential or 

employment. 

(ii) Indicator Relating to Credential—For purposes of clause (i)(IV), a worker 

who received benefits under the trade adjustment assistance program who 

obtained a secondary school diploma or its recognized equivalent shall be 

included in the percentage counted for purposes of that clause only if the 

worker, in addition to obtaining such a diploma or its recognized equivalent, 

has obtained or retained employment or is in an education or training 
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program leading to a recognized postsecondary credential within 1 year after 

exit from the program.

(B) Additional Indicators—The Secretary and a cooperating State or cooperating State 

agency may agree upon additional indicators of performance for the trade 

adjustment assistance program under this chapter, as appropriate.

(3) Standards with Respect to Reliability Measures—In preparing the annual report required 

by paragraph (1), each cooperating State or cooperating State agency shall establish 

procedures that are consistent with guidelines to be issued by the Secretary to ensure 

that the measures reported are valid and reliable.

(4) Accessibility of State Performance Reports—The Secretary shall, on an annual basis, 

make available (including by electronic means), in an easily understandable format, the 

reports of cooperating States or cooperating State agencies required by paragraph (1) 

and the information contained in those reports.

B. TAARA section 249B(b)(2-6) (Collection And Publication of Data and Reports; 

Information to Workers. [19 U.S.C. 2323])

(2) Data on Benefits Received—

(A)The number of workers receiving benefits under this chapter.

(B) The number of workers receiving each type of benefit, including training, trade 

readjustment allowances (including such allowances classified by payments 

under paragraphs (1) and (3) of section 233(a), and section 233(f), respectively) 

and payments under section 246, employment and case management services, 

and relocation and job search allowances, and, to the extent feasible, credits for 

health insurance costs under section 35 of the Internal Revenue Code of 1986.

(C) The average time during which such workers receive each such type of benefit.

(D)The average number of weeks trade readjustment allowances were paid to 

workers.

(E) The number of workers who report that they have received benefits under a 

prior certification issued under this chapter in any of the 10 fiscal years 

preceding the fiscal year for which the data is collected under this section.

(3) Data on Training

(A)The number of workers who received training approved under section 236, 

classified by major types of training, including classroom training, training 

through distance learning, training leading to an associate’s degree, remedial 

education, pre-requisite education, on-the-job training, and customized training.

(B) The number of workers who exited training approved under section 236,

including who received pre-layoff training or part-time training at any time 

during that training.

(C) The average duration of training, and the average duration of training that does 

not include remedial or prerequisite education.

(D)The number of training waivers granted under section 231(c), classified by type 

of waiver.
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(E) The number of workers who exited training and the average duration of such 

training.

(F) The number of workers who do not exit training and the average duration of the 

training that was completed by such workers.

(G)The average cost per worker of receiving training approved under section 236.

(H)The percentage of workers who received training approved under section 236 

and obtained unsubsidized employment in a field related to that training.

(4) Data on Outcomes

(A) A summary of the annual reports required under section 239(j).

(B) A summary of the data on workers in the annual reports required under section 

239(j) classified by the age, pre-program educational level, and post-program 

credential attainment of the workers.

(C) The median earnings of workers described in section 239(j)(2)(A)(i)(III) during 

the second calendar quarter after exit from the program, expressed as a 

percentage of the median earnings of such workers before the calendar quarter 

in which such workers began receiving benefits under this chapter.

(D)The sectors in which workers are employed after receiving benefits under this 

chapter.

(5) Data on Rapid Response Activities—Whether rapid response activities were provided 

with respect to each petition filed under section 221.

(6) Data on Spending

(A)The total amount of funds used to pay for trade readjustment allowances, in the 

aggregate and by each State.

(B) The total amount of the payments to the States to carry out sections 235 through 

238 used for training, in the aggregate and for each State.

(C) The total amount of payments to the States to carry out sections 235 through 

238 used for the costs of administration, in the aggregate and for each State.

(D)The total amount of payments to the States to carry out sections 235 through 

238 used for job search and relocation allowances, in the aggregate and for each 

State.

Wagner-Peyser Employment Service 

The Labor Exchange Reporting System (LERS), authorized under OMB Control Number 1205-

0240, is the only current mechanism for collecting performance information on Wagner-Peyser 

Act Employment Services and Jobs for Veterans’ state grants’ activities. As such, this set of 

reports is necessary for tracking and reporting, to stakeholders, information on the usage, services 

provided, and performance of these programs. More specifically, these reports are used to 

monitor the core purpose of the program – mainly, tracking how many people found jobs; did 

people stay employed; and what were their earnings. It is expected for the 1205-0240 mechanism 

to be utilized through Program Year 2015, at which time it will be replaced by this collection 

request.
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Collection of performance information under the Wagner-Peyser Employment Service and Jobs 

for Veterans state grants program is statutorily required by the following:

A. Wagner-Peyser Act sec.3(a), 29 U.S.C. 49b(a)

“The Secretary shall assist in coordinating the State public employment service offices

throughout the country and in increasing their usefulness by developing and prescribing 

minimum standards of efficiency, assisting them in meeting problems peculiar to their 

localities, promoting uniformity in their administrative and statistical procedures, furnishing 

and publishing information as to opportunities for employment and other information of 

value in the operation of the system and maintaining a system for clearing labor between the 

States.”

B. Wagner-Peyser Act sec. 3(c), 29 U.S.C. 49b(c)

 “The Secretary shall –

(2) assist in the development of continuous improvement models for such nationwide 

system that ensure private sector satisfaction with the system and meet the demands of job 

seekers relating to the system.”

C. Wagner-Peyser Act sec. 7(b), 29 U.S.C. 49f(b)

“Ten percent of the sums allotted to each State pursuant to section 49e of this title shall be 

reserved for use in accordance with this subsection by the Governor of each such State to 

provide –

(1) performance incentives for public employment service offices and programs, 

consistent with the performance accountability measures that are based on indicators 

described in section 116(b)(2)(A)(i) of the Workforce Innovation and Opportunity Act, 

taking into account direct or indirect placements (including those resulting from selfdirected job search or group job search activities assisted by such offices or programs), 

wages on entered employment, retention, and other appropriate factors.”

D. Wagner-Peyser Act sec. 10(c), 29 U.S.C. 49i(c) 

 “Each State receiving funds under this Act shall –

(1) make such reports concerning its operations and expenditures in such form and 

containing such information as shall be prescribed by the Secretary, and

(2) establish and maintain a management information system in accordance with 

guidelines established by the Secretary designed to facilitate the compilation and analysis 

of programmatic and financial data necessary for reporting, monitoring and evaluating 

purposes.”

E. Wagner-Peyser Act sec. 13(a), 29 U.S.C. 49l(a)

“The activities carried out pursuant to section 7 shall be subject to the performance 

accountability measures that are based on indicators described in section 116(b)(2)(A)(i) of the 

Workforce Innovation and Opportunity Act.”

F. Wagner-Peyser Act sec. 15(e)(2)(I), 29 U.S.C. 49l-2(e)(2)(I)
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 “(e) State responsibilities. –

(2) Duties. – In order to receive Federal financial assistance under this section, the State 

agency shall—

(H) utilize the quarterly records described in section 136(f)(2) of the Workforce 

Innovation and Opportunity Act to assist the State and other States in measuring State 

progress on State performance measures.”

G. The performance collection requirements for the Jobs for Veterans state grants program is at 

38 U.S.C. 4102A(f):

“(f) Establishment of performance standards and outcomes measures.--(1) The Assistant 

Secretary of Labor for Veterans' Employment and Training shall establish and implement a 

comprehensive performance accountability system to measure the performance of employment 

service delivery systems, including disabled veterans’ outreach program specialists and local 

veterans’ employment representatives providing employment, training, and placement services 

under [the Jobs for Veterans state grants program] in a State to provide accountability of that 

State to the Secretary for purposes of subsection (c).”

H. Additionally, DOL needs to collect the performance information for the Jobs for Veterans 

state grants program to fulfill its requirements under 38 U.S.C. 4107(b):

“(b) The Secretary shall apply performance standards established under section 4102A(f) of 

[title 38] for determining compliance by the State public employment service agencies with the 

provisions of this chapter and chapter 42 of [title 38]. Not later than February 1 of each year, 

the Secretary shall report to the Committees on Veterans' Affairs of the Senate and the House 

of Representatives on the performance of States and organizations and entities carrying out 

employment, training, and placement services under this chapter, as measured under subsection 

(b)(7) of section 4102A of [title 38]. In the case of a State that the Secretary determines has 

not met the minimum standard of performance (established by the Secretary under subsection 

(f) of such section), the Secretary shall include an analysis of the extent and reasons for the 

State’s failure to meet that minimum standard, together with the State's plan for corrective 

action during the succeeding year.”

I. Provisional Guidance on the Implementation of the 1997 Standards for Federal Data on Race 

and Ethnicity, Executive Office of the President, Office of Management and Budget (66 FR 3829-

3831); and “Revisions to the Standards for Maintaining, Collecting, and Presenting Federal Data 

on Race and Ethnicity, (62 FR 58781-58790).

2. Explain how, by whom, how frequently, and for what purpose the information will be 

used. If the information collected will be disseminated to the public or used to support 

information that will be disseminated to the public, then explain how the collection 

complies with all applicable Information Quality Guidelines.

States must submit the required data collected by the proposed ICR to obtain or retain Federal 

funding (WIOA Sec. 116(f)(1)(B)). On an annual basis, States must submit the Annual State 

Performance Report. On a quarterly basis, States must submit the ETA Participant Integrated 
14

Record Layout (PIRL), and the ETA (Program) Performance Scorecard, as well as the WIOA 

Pay-for-Performance Scorecard and the Job Openings report when applicable, all of which are 

included in this ICR. These quarterly reports help the DOL identify States that needed early 

intervention to provide assistance if they are not meeting their performance goals. The DOL 

interprets several provisions of WIOA as authorizing the collection of these reports. 

Specifically, WIOA sec. 116 requires DOL to measure States’ progress, WIOA sec. 169 

required DOL to evaluate the activities of its programs, and WIOA sec. 189 required DOL to

submit an annual report to Congress on WIOA title I programs. Additionally, WIOA sec. 185 

requires States to maintain records sufficient to prepare performance reports. Considered as a

whole, these statutory provisions authorized DOL to require States to submit these reports. 

ETA will receive data from the states through the PIRL and use that information to generate 

the ETA (Program) Performance Scorecard and the WIOA Pay-for-Performance Scorecard. 

Each program mentioned in this supporting statement will generate a program specific report 

that mirrors the construct of the ETA (Program) Performance Scorecard. The Job Openings 

Report will be used to collect data on individuals who receive core employment and 

workforce information services through the public labor exchange of the states’ One-Stop 

delivery system. The Department requires states to certify and submit the ETA (Program) 

Performance Scorecard to ETA on a quarterly basis; the Pay-for-Performance report(s) and 

Job Openings report will also be collected quarterly when applicable. 

ETA will use the data to track total participants, characteristics, services, training strategies 

and outcomes for employed, unemployed and long-term unemployed participants. This data 

collection format permits program offices to evaluate program effectiveness, monitor 

compliance with statutory requirements, and analyze participant activity and grantee 

performance while complying with OMB efforts to streamline Federal performance reporting. 

Under WIOA section 116(d)(6), the Secretary of Labor is required to annually make available 

(including by electronic means), in an easily understandable format, (a) the State Annual 

Performance Reports containing the information described in WIOA section 116 (d)(2) and 

(b) a summary of the reports, and the reports, required under WIOA section 116 (d)(6) (the 

State Performance, Local Area, and Eligible Training Provider Reports), to the Committee on 

Education and the Workforce of the House of Representatives and the Committee on Health, 

Education, Labor, and Pensions of the Senate. 

Within ETA, the data are used by the Offices of Workforce Investment, Policy Development 

and Research, Financial and Administrative Management, Information Systems and 

Technology, and Regional Management (including the regional offices). Other DOL users 

include the Offices of the Assistant Secretary for ETA and Assistant Secretary for Policy in 

addition to the following offices: Veterans' Employment and Training Service (VETS), the 

Office of Disability Employment Policy (ODEP), Office of Trade Adjustment Assistance 

(OTAA), Division of Youth Services (DYS), YouthBuild, National Farmworker Jobs Program 

(NFJP), the Division of Indian and Native American Programs (DINAP), and the Office of 

Unemployment Insurance. For the H1-B grants and Reintegration of Ex-Offenders programs, 

ETA will use the data to safeguard the Federal interest in conducting oversight of grantees and 

taking corrective action as needed. 

The reports and other analyses of the data will be made available to the public through 

publication and other appropriate methods and to the appropriate congressional committees 
15

through copies of such reports. In addition, information obtained through the WIOA 

information and reporting system will be used at the national level during budget and 

allocation hearings for DOL compliance with the Government Performance and Results Act 

(GPRA) and other legislative requirements, and during legislative authorization proceedings.

Data collected in the ETA (Program) Performance Scorecard and the WIOA Pay-forPerformance Scorecard will be made accessible to the public through an annual report 

published on www.doleta.gov/performance.

3. Describe whether, and to what extent, the collection of information involves the use of 

automated, electronic, mechanical, or other technological techniques or other forms of 

information technology.

States and grantees will collect participant data through electronic means. State reports and/or 

individual record data will be submitted electronically through portals established by the 

Department of Labor. 

In order to comply with the Government Paperwork Elimination Act, ETA is streamlining the 

collection of participant data and the preparation of reports to the extent feasible by providing 

uniform data elements and data definitions to states and grantees. All data will be submitted 

to ETA via an electronic reporting system (currently in development) that will align with the 

above objective. States and grantees will collect, retain, and report all information 

electronically through this system and will be provided comprehensive guidance on where, 

when, and how to complete the data transfer to DOL in an efficient manner. Additionally, 

grantee performance reports will be automatically generated by DOL upon data submission. 

In this manner, data accuracy can be ensured by utilizing one uniform method of report 

aggregation. 

4. Describe efforts to identify duplication.

ETA has worked to greatly minimize the reporting burden of this collection by limiting as 

much as possible and establishing the number of data elements required commensurate with 

the level of services expended and services received. Data items collected by program reports 

and individual records are needed to: (1) account for the detailed services provided by

multiple agencies to help participants prepare for job placement; (2) better identify

overlapping and unproductive duplication of services; and (3) support the ongoing evaluation 

efforts in determining the effectiveness of each program model. 

This proposed information collection will be in addition to existing program-specific 

collections under approved OMB Control Numbers/Report titles described in more detail 

below. The existing collections will be either phased out or modified so that ongoing 

duplication is minimized. The program offices have collaborated to develop common 

definitions across programs in order to further reduce the chances of duplicative reporting. 

The currently-approved program-specific data reporting that will continue, as applicable, in 

addition to the data reporting under this ICR as discussed herein, for the programs include:

● Control Number 1205-0420, Workforce Investment Act Management Information 

and Reporting System;
16

● Control Number 1205-0240, Labor Exchange Reporting System;

● Control Number 1205-0425, Reporting and Performance Standards System for 

Migrant and Seasonal Farmworker Programs Under Title I, Section 167 of the 

Workforce Investment Act

● Control Number 1205-0507, H-1B Technical Skills Training Grants and H-1B 

Jobs and Innovation Accelerator Challenge Grants

● Control Number 1205-0392, Trade Act Participant Report (TAPR)

● Control Number 1205-0513, Youthful Offender Grants Management Information 

System

● Control Number 1205-0455, Reintegration of Ex-Offenders, Adult Reporting 

System

● Control Number 1205-0422, Reporting and Performance Standards for WIA 

Indian and Native American Programs

● Control Number 1205-0464, YouthBuild Reporting System

The Departments anticipate that the above collections will be phased out or modified, as 

appropriate, as the WIOA performance measures are fully implemented. 

5. If the collection of information involves small businesses or other small entities, describe 

the methods used to minimize burden.

This data collection does not have a significant impact on small entities. Grantees must 

secure, however, the necessary data from all sub recipients, as applicable, to incorporate into 

grantee-required reporting formats.

6. Describe the consequences to the Federal program or policy activities if the collection is 

not conducted or is conducted less frequently.

Failure to collect the required performance data, and/or report it less frequently than annually, 

would violate WIOA. Such failure could impact a State’s receipt of Federal funds under 

WIOA, and/or be a determining factor for a financial sanction on the State (WIOA Sec. 

116(f)). Moreover, such failure could impede the Department’s efforts to ensure compliance 

with Federal performance requirements, thereby affecting its ability to safeguard the Federal 

interest. The reporting, oversight, and monitoring of the programs presenting this collection 

would be severely hampered because there is no other vehicle for streamlined quarterly

assessment of performance and participant outcomes. 

Both the Department of Labor and recipient states are mandated by various program-specific 

legislative acts, as well as the GPRA, to establish performance standards and make available 

reports concerning program operations and expenditures. The inability to utilize annual 

program performance data in order to develop strategies for continuous improvement could 
17

negatively affect workforce system performance, future Congressional appropriations, and 

individuals who benefit from services provided through these programs.

For the WIOA Adult and Dislocated Worker programs, collection of this data is needed so 

that DOL can apply WIOA Section 116(f) Sanctions for State Failure to Meet State 

Performance Accountability Measures: 

(A)Technical Assistance — If a State fails to meet the State adjusted levels of performance 

relating to indicators described in subsection (b)(2)(A) for a program for any program 

year, the Secretary of Labor and the Secretary of Education shall provide technical 

assistance, including assistance in the development of a performance improvement plan.

(B) Reduction In Amount Of Grant — If such failure continues for a second consecutive year, 

or (except in the case of exceptional circumstances as determined by the Secretary of 

Labor or the Secretary of Education, as appropriate) a State fails to submit a report under 

subsection (d) for any program year, the percentage of each amount that would (in the 

absence of this paragraph) be reserved by the Governor under section 128(a) for the 

immediately succeeding program year shall be reduced by 5 percentage points until such 

date as the Secretary of Labor or the Secretary of Education, as appropriate, determines 

that the State meets such State adjusted levels of performance and has submitted such 

reports for the appropriate program years.

7. Explain any special circumstances that require the collection to be conducted in a 

manner inconsistent with OMB guidelines.

The Department is not collecting information in a manner inconsistent with OMB guidelines; 

therefore, there are no special circumstances. 

8. Provide information on the PRA Federal Register Notice that solicited public comments 

on the information collection prior to this submission. Summarize the public comments

received in response to that notice and describe the actions taken by the agency in 

response to those comments. 

The	 Department	has engaged	the	public	through	two NPRMs published	on	April	16,	2015 (See

80	Fed.Reg 20689 (April	15,	2015)	and	80	Fed.Reg.	20,574	(April	15,	2015)),	and	through	two	

PRA	60-day	Federal	Register Notices (See	80	Fed.Reg 43474	(April	22,	2015)	and	[INSERT	DATE	

AND	FR	CITATION]).	

9. Explain any decisions to provide payments or gifts to respondents, other than 

remuneration of contractors or grantees.

There are no payments or gifts to respondents other than remuneration of contractors or 

grantees.

10. Describe any assurance of confidentiality provided to respondents and the basis for 

assurance in statute, regulation, or agency policy.

Information submitted by States is considered a matter of public record; therefore, no 

assurance of confidentiality will be provided to States. The Department of Labor
18

(Department) is, however, responsible for protecting the privacy of any WIOA participant and 

performance data and will maintain the data in accordance with all applicable Federal laws, 

with particular emphasis upon compliance with the provisions of the Privacy and Freedom of 

Information Acts. Steps will be taken to ensure that sample members cannot be identified in 

indirect ways. For example, should only a small subset of participants exists, the Agency

would combine variables in order to publish summary measures that mask what otherwise 

could be identifiable information. The Department works diligently to ensure the highest 

level of security whenever personally identifiable information is stored or transmitted. All 

contractors with access to individually identifying information are required to provide 

assurances that they will keep the data private. The Office of Information and Services 

Technology (OIST) within ETA will continue to be an active participant in the development 

and approval of data security measures – especially as they apply to WIOA’s web based 

reporting system. 

11. Provide additional justification for any questions of a sensitive nature, such as sexual 

behavior and attitudes, religious beliefs, and other matters that are commonly 

considered private.

While sensitive questions are asked of participants, the confidentiality of participants is 

protected as discussed in section 10. In addition, individual records, which contain wage 

record information, must be submitted using a unique personal identifier rather than a Social 

Security Number (SSN). However, it should be noted that for H1-B grant programs, the SSN 

may be collected and transmitted to ETA in lieu of a non-SSN unique identifier. Appropriate 

security will also be built into the data collection system. Participant responses to these 

sensitive questions will allow the Department to comprehensively evaluate the effectiveness 

of WIOA programs. 

12. Provide an estimate in hours of the burden of the collection of information.

The annual national burden for the Workforce Performance Accountability, Information, and 

Reporting System information collection is calculated across programs based on the number 

of participants, the time it takes each respondent to complete and submit their PIRL, and the 

costs incurred by each program to complete the data collection and report submission process. 

The programs that will collect standardized data elements using this common control number 

include DOL’s WIOA Adult, Dislocated Worker, and Youth, Wagner Peyser, National 

Dislocated Worker Grants, H-1B Discretionary Grants, National Farmworker Jobs, Trade 

Adjustment Assistance, Rehabilitation of Ex-Offenders, YouthBuild, and the Indian and 

Native American programs. The Senior Community Service Employment Program (SCSEP), 

Registered Apprenticeship, the Office of Unemployment Insurance, and Job Corps will use 

data from the reports listed in this ICR but will not collect their program data using the 

Workforce Performance Accountability, Information, and Reporting System. As such, these 

programs are not included in the collection burden. 

The burden considers the amount of information collected, reported, and uploaded into the 

PIRL by each of the above mentioned programs. The burden amount varies by participant 

based on the intensity of services provided and the number of PIRL elements applicable to the 

participant. Web-based registrations, the use of wage records for measuring outcomes, and 

the use of the web-based system that will generate the ETA (Program) Performance and 

WIOA Pay-for-Performance Scorecards, as well as other general and program specific ad hoc 
19

reports, help to minimize the burden of data collection. 

This burden also includes data formatting, reviewing and correcting errors identified by the 

states or grantees in the participant level data, uploading the PIRL files to the electronic 

reporting system, as well as certifying the three reports before their transmission to ETA. 

States must certify the accuracy of the reports before they are transmitted to and accepted by

ETA. 
20

Table 1: WIOA Participant Individual Record Layout (PIRL) (Hours)

PROGRAM

Number of 

Respondents 

Annually

Total Estimated 

Number of 

Annual 

Responses 

(Program 

Completers)

Minutes Per Record Annual Burden 

Hours

Adult & 

Dislocated 

Worker

57 1,733,096 15 433,274

Youth 0* 102,723 15 25,681

Wagner-Peyser 0* 14,667,612 5 1,222,301

National 

Dislocated 

Worker Grants

0* 60,000 10 10,000

H-1B 

Discretionary 

Grants**

151 181,200 35 105,700

National 

Farmworker

Jobs

52 29,500 135 66,375

Trade 

Adjustment 

Assistance

52 450,000 12 90,000

Reintegration of 

Ex-Offenders 

(Adult)**

40 5,625 108 10,125

Reintegration of 

Ex-Offenders 

(Youth)**

84 12,000 96 19,200

YouthBuild 200 6,000 108 10,800

Indian and 

Native American 

Programs

122 13,649 144 32,758

TOTAL 758 17,261,405 Not Applicable 2,026,213

*These programs will be part of a WIOA core program integrated submission and therefore do not count 

toward additional respondents.

** Based on current amounts of grantees

The total number of unique respondents (758) in Table 1 is based on the sum of the following 

numbers:

● 52 States (as defined in WIOA Sec. 3(56)) (each for WIOA Adult & Dislocated 

Worker, Youth, Wagner Peyser, National Dislocated Worker Grants, National 

Farmworker Jobs, and Trade Adjustment Assistance programs)
21

● 5 outlying areas (as defined in WIOA Sec. 3(45)(A)) (each for WIOA Adult & 

Dislocated Worker, Youth, Wagner Peyser, and National Dislocated Worker Grants

programs)

● 151 grantees (specific to H-1B)

● 40 grantees (specific to Reintegration of Ex-Offenders (Adult) program)

● 84 grantees (specific to Reintegration of Ex-Offenders (Youth) program)

● 200 grantees (specific to YouthBuild)

● 81 Tribal Grantees and 41 Not-for Profit-Grantees (Specific to Indian and Native 

American programs)

The annual burden hours were determined based on the estimated number of annual 

participant responses per program (the total estimated number of annual responses) and the 

average number of minutes necessary to collect the required program specific data for each 

person’s individual record (minutes per record). For example, by multiplying the WagnerPeyser program’s total estimated number of annual responses (14,667,612) by their minutes 

per record (5) and dividing the product by the 60 minutes that make up an hour, an annual 

burden of 1,222,301 hours is calculated. 

It is also important to note that for the DOL core programs under WIOA (Adult, Dislocated 

Worker, Youth, and Wagner-Peyser), there is also associated data collection and reporting 

burden under the proposed WIOA Performance Management, Information, and Reporting 

System (1205-0NEW). The burden listed here is specific only to the data elements and 

reports associated with this ICR; there is no assumed overlap of burden.
22

Table 2: WIOA Participant Individual Record Layout (PIRL) (Burden Hour Value)

PROGRAM

Number of 

Respondents 

Annually

Annual Burden 

Hours

Applicable 

Hourly Rate

Total Burden 

Cost

Adult & 

Dislocated 

Worker

57 433,274 $25.50 $11,048,487

Youth 0* 25,681 $25.50 $654,859

Wagner-Peyser 0* 1,222,301 $25.50 $31,168,676

National 

Dislocated 

Worker Grants

0* 10,000 $25.50 $255,000

H-1B 

Discretionary 

Grants**

151 105,700 $14.40 $1,522,080

National 

Farmworker

Jobs

52 66,375 $15.23 $1,010,891

Trade 

Adjustment 

Assistance

52 9,000 $25.50 $229,500

Reintegration of 

Ex-Offenders 

(Adult)**

40 10,125 $13.55 $137,194

Reintegration of 

Ex-Offenders 

(Youth)**

84 19,200 $13.55 $260,160

YouthBuild 200 10,800 $13.55 $146,340

Indian and 

Native American 

Programs

122 32,758 $27.34 $895,593

TOTAL 758 2,026,213 Not Applicable $49,394,279

*These programs will be part of a WIOA core program integrated submission and therefore do not count 

toward additional respondents.

** Based on current amounts of grantees

The annual burden cost provided in Table 2 has been calculated based on each program’s total 

burden hours and the applicable hourly cost for States’ staff services. The WIOA Adult and 

Dislocated Workers, Youth, Wagner-Peyser, and National Dislocated Worker Grants programs 

calculate their hourly rate as $25.50, the estimated average hourly earnings for state-run programs 

according to the State Government, North American Industry Classification System (NAICS) 

code 926110 ‘Administration of general economic programs, All States and US’ 2013 Annual 
23

Averages, Quarterly Census of Employment and Wages - Bureau of Labor Statistics 

(http://www.bls.gov/cew/apps/table_maker/v3/table_maker.htm#type=0&year=2013&qtr=A&ow

n=2&ind=926110&supp=0).

 

Hourly rates used to calculate hourly cost for H-1B programs depend upon the type of 

organization administering the program. For their private non-profit grantees, the hourly rate is 

the average hourly earnings in the Bureau of Labor Statistic’s Social & Human Assistance 

Industry category (2009 - 2011, National Compensation Survey, Bureau of Labor Statistics).

Because the National Farmworker Jobs Program is largely administered through private nonprofit organizations, an average hourly rate of $15.23 was used in calculating the total annual 

costs of this collection. This is the average hourly earnings in the U.S. Department of Labor 

Bureau of Labor Statistics Social Assistance industry category or subsector (NAICS 624) for 

January 2012. (http://www.bls.gov/iag/tgs/iag624.htm#earnings)

Hourly rates used to calculate hourly cost for the Trade Adjustment Assistance program are based 

on the estimated average hourly earnings for state-run programs according to the State 

Government, North American Industry Classification System (NAICS) code 926110 

‘Administration of general economic programs, All States and US’ 2013 Annual Averages, 

Quarterly Census of Employment and Wages - Bureau of Labor Statistics

(http://www.bls.gov/cew/apps/table_maker/v3/table_maker.htm#type=0&year=2013&qtr=A&ow

n=2&ind=926110&supp=0).

Hourly rates used to calculate the Reintegration of Ex-Offender – Adult program burden cost 

depend upon the type of organization administering the program. For private non-profit grantees, 

the hourly rate is the average hourly earnings in the Census Bureau’s social assistance industry

category (December 2014, Current Employment Statistics Survey, U.S. Census Bureau). 

Source: http://www.bls.gov/web/empsit/ceseeb8a.htm

Hourly rates used to calculate the Reintegration of Ex-Offender – Youth program burden cost 

depend upon the type of organization administering the program. For private non-profit grantees, 

the hourly rate is the average hourly earnings in the Census Bureau’s social assistance industry

category (December 2014, Current Employment Statistics Survey, U.S. Census Bureau). 

Source: http://www.bls.gov/web/empsit/ceseeb8a.htm.

Hourly rates used to calculate the YouthBuild program burden cost depend upon the type of 

organization administering the program. For private non-profit grantees, the hourly rate is the 

average hourly earnings in the Census Bureau’s social assistance industry category (December 

2014, Current Employment Statistics Survey, U.S. Census Bureau). 

Source: http://www.bls.gov/web/empsit/ceseeb8a.htm

All hourly rates used to calculate the Indian and Native American Programs burden cost are the 

average hourly earnings in the Bureau of Labor Statistics’ management analyst occupational 

category within state and local government (December 2009-January 2011, National 

Compensation Survey, U.S. Bureau of Labor Statistics, RSE Table 5). 
24

Job Openings Data Collection Burden

States must also collect and maintain job openings data to prepare the Job Openings Report. 

OMB previously approved an estimate for job order record keeping of one hour per state per 

quarter, and job openings reporting requirements remain unchanged in this ICR. For 57 states and 

territories, this equals 228 hours per year in national burden. At the $25.50 hourly wage rate 

applicable to state-run programs, the current hourly burden estimate calculates to $5,814 per year. 

Table 3: Job Openings Data Collection Burden Hours and Cost

PROGRAM

Number of 

Respondents 

Annually

Annual Burden 

Hours

Applicable 

Hourly Rate

Total Burden 

Cost

Job Openings 

Report 57 228 $25.50 $5,814

Table 4: Total Burden Hours and Cost for OMB 1205-3NEW

Row Report Total 

Respondents

Total Burden 

Hours

Total Burden 

Cost

1 WIOA Performance Individual 

Record Layout (PIRL) 758 2,026,213 $49,394,279

2 Job Openings Report Data 

Collection 57 228 $5,814

3

TOTAL 815 2,026,441 $49,400,093

13. Provide an estimate of the total annual cost burden to the respondents or record-keepers 

resulting from the collection (excluding the value of the burden hours in #12 above).

There will also be an associated start-up cost for each respondent to implement WIOA. These 

costs include: enhancements to data collection systems to adhere to WIOA requirements, 

training staff on data collection rules, and for ETA there is an associated IT cost for 

transitioning data intake systems to collect exit information in a new method (e.g., data 

systems must be able to re-open closed cases if a participant re-enters the program within a 

given program year). Additionally, state data reporting systems must be programmed to 

include all the necessary elements listed in the PIRL, as well as the capability to submit an 

individual record file in a specified format to ETA. These costs are listed below; it should be 

noted that the costs included here are one-time only. The estimated start-up cost is based on 

previous iterations of state grantees upgrading performance reporting systems.
25

14. Provide estimates of annualized cost to the Federal government.

Based on previously estimated software development costs for ETA, and considering the 

changes required by WIOA and the proposed regulations, a preliminary estimate of the cost 

for the development of the software needed to accept this report is $5,000,000. This is in 

addition to the $750,000 estimated in 1205-0NEW for WIOA core programs.

Based on previous estimates for Federal oversight, it is estimated that, on average, 15 GS-13s 

and 8 GS-14s will each spend a total of 160 hours annually on oversight of the DOL 

programs. Assuming pay at the GS-13 Step 4 level for the Washington D.C. Metro Area for 

2015 is $47.87 and $56.57, respectively, per hour and increasing this by a factor of 1.69 to 

reflect total compensation costs, including insurance contributions (total $80.90 for GS-13s 

and $95.60 for GS-14s), the Federal oversight costs are estimated to result in a preliminary

annualized cost of (15 x 160 x $80.90)+(8 x 160 x $95.60) = $316,528. 

TOTAL: $5,000,000 initial development costs + initial $316,528 federal oversight costs = 

$5,316,528 

15. Explain the reasons for any program changes or adjustments.

This is a new collection of information; however, the agency notes that some burden will be 

offset once the request is approved and existing information collections are then discontinued 

because burdens will have been subsumed by this request.

The proposed changes from the existing reporting requirements to the new reporting 

requirements are largely created by WIOA. The specified data elements, sub-populations, 

barriers to employment, and reporting templates found within this ICR are due to 

requirements set forth under individual program authorizations, as well as WIOA. In 

addition, some reporting requirements or data element definitions have been revised in an 

attempt to better align definitions across ETA programs, in a larger effort to reduce overall 

reporting burden.

16. For collections whose results will be published, outline the plans for tabulation and 

publication.

States and grantees will submit PIRL data on a quarterly basis to ETA within 45 days of the 

end of each quarter. Quarterly report data will be analyzed by ETA staff and used to evaluate 

performance outcomes and program effectiveness. 

Each year, ETA issues an annual report summarizing program performance based on the 

Secretary’s goals. Data contained in the WIOA ETA (Program) Performance Scorecard and 

Pay-for-Performance Scorecard may be included in these reports. It may also be used to 

prepare GPRA reports, management and budget reports, and other ad hoc reports. All reports 

are made available via the internet and accessible to the public. 

Department - Agency Respondents Start-up Costs Total Cost

DOL - ETA 815 $300,000 $17,100,000
26

17. If seeking approval to not display the expiration date for OMB approval of the 

information collection, explain the reasons why display would be inappropriate.

The expiration date will be included on the forms associated with this ICR.

18. Explain each exception to the certification statement.

There are no exceptions.

B. COLLECTIONS OF INFORMATION EMPLOYING STATISTICAL METHODS

The collection does not employ statistical methods.