Jury Evidence Recording System (JERS) Requirements 

Time Frame for Submitting Exhibits

All files must be submitted based on the deadline set by the presiding Judge or CRD associated with your 

case. Your timeliness in submitting these files will assist the Court in preparing for the trial. Exhibits 

submitted that do not meet the Court’s requirements will be returned for correction. 

How to Submit Electronic Files 

All files must be uploaded to the Box.com links provided by the Courtroom Deputy.

Requirements for Exhibit File Types

All electronic evidence must be provided using the following formats: 

• Documents and Photographs: .pdf, .jpg, .bmp, .tif, .gif

• Video and Audio Recordings: .avi, .wmv, .mpg, .mp3, .mp4, .wma, .wav, .3gpp

VERY Important: The individual file size of documents (pdf) should not exceed 50 MB. 

The individual file size of audio and video should not exceed 500 MB.

If possible, exhibits approaching or exceeding this size limit should be separated into multiple files. PDF 

documents can often be reduced significantly in size by using tools such as Adobe's "Reduce File Size" 

feature. Images can be significantly reduced in file size by lowering its resolution or dimensions, usually 

with minimal affect to viewing quality.

Naming Your Files

All file names MUST be named using the following naming convention. Not using this exact 

naming convention will cause problems in our office when uploading your exhibit files. The file 

name begins with the exhibit number, followed by an underscore to designate that the remaining 

text of the file name is the description of the exhibit.

EXHIBIT

Exhibit Number(underscore)Exhibit Description(.)File Exension 

Example: 1_Photograph of Gun.PDF 

Note: An underscore MUST be placed between the exhibit number and exhibit description. DO 

NOT use an underscore anywhere else in the exhibit file name.

SUB EXHIBIT

Exhibit Number(dash)Sub Letter(Underscore)Exhibit Description(.)File Extension

Example: 1-A_Photograph of Gun Marked Up.pdf

Note: For Sub Exhibits, place a dash between exhibit number and sub letter. The underscore is 

then placed after the sub letter.

Important

Case 6:20-cv-00108-ADA Document 267 Filed 01/20/23 Page 1 of 3
JERS Orders Exhibits in the 

following manner Examples of Valid Exhibit File Names:

Identifying Your Exhibits

The exhibit number needs to be clearly displayed on the first page of each exhibit. 

i.e. “P 1” or “Plaintiff Exhibit 1” appended on the bottom right hand corner, either typed or written

on the following label:

i.e. “D 1” or “Defendant Exhibit 1” appended on the bottom right hand corner, either typed or

written on the following label:

i.e. “G 1” or “Government Exhibit 1” appended on the bottom right hand corner, either typed or

written on the following label:

i.e. “J 1” or “Joint Exhibit 1” appended on the bottom right hand corner, either typed or written on

the following label:

12/13/17

Exhibit Exhibit File Name

1.Photograph 1_Photograph.jpg

1.A.Photograph – Marked Up 1-A_Photograph Marked.jpg

2.2009 Tax Return 2_2009 Tax Return.pdf

2.A. Schedule F 2-A_Schedule F.pdf

2.A1. Schedule F Marked Up 2-A1_Schedule F Marked Up.pdf

2.A2. Schedule F Revised 2-A2_Schedule F Revised.pd

2.B. Schedule H 2-B_Schedule H.pdf

3.Camera Footage 3_Camera Footage.wmv

Exhibit # Part

1

1 A1

1 A2

1 AA1

1 AA2

1 AAA1

1 AAA2

1 B1

1 B2

Important

Case 6:20-cv-00108-ADA Document 267 Filed 01/20/23 Page 2 of 3
Below is an example from a previous criminal case of what the JERS program will display on the screen 

regarding naming and splitting exhibits: 

In file names, please do not use special characters. Special characters include the following 

characters: ,#$&*():;""+=@, and other characters that are not letters or numbers. 

Below are examples of files that the JERS system will not accept:

9_US patent #123,456,789 - JERS will not accept # or commas

10_License & Market Share - JERS will not accept & sign

11_YTD Earnings (2021) - JERS will not accept ()

Case 6:20-cv-00108-ADA Document 267 Filed 01/20/23 Page 3 of 3