1

**SUPPORTING STATEMENT FOR OMB APPROVAL CONTROL No.**  **1205 -**  **3 NEW**  **Workforce Performance**  **Accountability, Information**  **, and Reporting System** 
**A. JUSTIFICATION**  **1. Explain the circumstances that make the collection of information necessary**  **.** The data collection propos ed under OMB 1205
- 3 NEW creates the collection instruments necessary to meet the performance reporting requirements of section 116(d) of the Workforce Innovation and Opportunity Act (WIOA)
. T he Department of Labor ’s (DOL) ’s Employ ment and Training Administration (ETA) developed the **ETA (Program)**  **Performance Scorecard** and the **WIOA Pay -** 

**for -**  **Performance Scorecard** to facilitate State quarterl y performance reporting
. In order to collect the participant level data that will be aggregated and displayed in the se quarterl y report s , states will use a standardized individual record file for program participants, called the **WIOA ETA**  **Participant Individual Record Layout (PIRL)** . The PIRL provides a standardized set of data elements, definitions, and reporting instructi ons that will be used to describe the characteristics, activities, and outcomes of WIOA participants. States and grantees will be required to collect participant information that corresponds with the data elements and descriptions delineated within the PI RL . Once collected, this information will then be aggregated according to the conditions outlined in the **WIOA Data Element Specifications**  . This document details the common data elements and technical specifications necessary

for calculation of reporting elements under all the DOL programs listed in the paragraph below
. Once aggregated, the outcomes of the PIRL data will be submitted by

the states to ETA and then displayed according to the framework s within the **ETA (Program) Performance Scorecard** and the **WIOA Pay -**  **for -**  **Performance Scorecard**
. Each program mentioned in this supporting statement will generate a program specific report that mirrors the construct of the ETA (Program) Performance Scorecard. The **Job Openings R**  **eport** , which collects data (under th e Wagner Pey ser Act) on individuals who receive core employ ment and workforce information services through the public labor exchange of the states’ One
- Stop delivery sy stem, is also included in this collection request. The Department requires states to ce rtify

and submit the ETA (Program) Performance Scorecard to ETA on a quarterl y basis; the Pay
- for
- Performance report(s) and Job Openings report will also be collected quarterl y when applicable. It should be noted that the program
- specific sub
populations that will be listed in the “dynamic” Section D of the ETA Performance Scorecard will be listed in future guidance provided b y ETA, but these populations will be derived from the final PIRL
. This information collection request (ICR) is the product of a j oint effort among the following DOL programs: WI OA Adult , Dislocated Worker, and Youth, National Dislocated Worker Grants, Wagner Pey ser Employ ment Service , National Farmworker Jobs Program , Trade Adjustment Assistance, YouthBuild, Indian and Native Ameri can Program , Senior Community

Service Employ

ment Program , and the Jobs for Veterans’ State Grants
. While H1
- B grants and the Reintegration of Ex
- Offenders program are not authorized under WI OA, these programs will be utilizing the data element definitions and reporting templates proposed in this I CR.2

All of these programs (with the exception of the Senior Community Service Employ

ment Program ) are expected to implement the Workforce Performance Accountability , Information, and Reporting S ys tem by July 1, 2016. The accuracy , reliability, and comparability of program reports submitted by states and grantees using Federal funds are fundamental elements of good public administration, and are necessary tools for maintaining and demonstrating sy stem integrit y. The use of a standard set of data elements, definitions, and specifications at all levels of the workforce s ys tem helps improve the quality

of the performance information that is received b y DOL. The set of common performance indicators represent s the key results that ETA strive s to achieve for their customers, and that ETA and OMB are interested in measuring. Using this set of common indicat or s affords ETA the ability to describe , in a similar manner , the core purposes of the workforce sy stem

– through the program services received, how many people found jobs; what were their earnings; and what skill gains they achieve d
. The y are an integral part of ETA’s performance accountability sy stem, and through the Workforce Performance Accountability , Information, and Reporting S ys tem , ETA will continue to collect from states and grantees the data on program activities, participants, and outcomes that are necessary for program management and to convey full and accurate information on the performance of workforce programs to policy makers and stakeholders. This new Information Collection Request (I CR) is expected to take the place of several currentl y existing information collections approved by OMB , including: 1205
- 0420 Workforce Investment Act ( WIA ) Manageme nt Information and Reporting Sy stem , 1205
- 0240 Wagner Peyser Labor Exchange Reporting Sy stem (LERS) , 1205
- 0464 YouthBuild Reporting S ys tem , 1205
- 0422 Reporting and Performance Standards for WIA Indian and Native American Programs , 1205
- 0425 Reporting and P erformance Standards Sy stem for Migrant and Seasonal Farmworker Programs Under Title I, Section 167 of the Workforce Investment Act , and the 1205
- 0392 Trade Act Participant Report. T he se collections will be rescinded once the last reporting requirements f or WIA reporting are satisfied . As such, DOL will request to remove those from active status once the separate reporting requirements are no longer needed. Section 116(d)( 1 ) of WIOA mandates that the Secretaries of Labor and Education develop a template for performance reports to be used b y States, local boards, and eligible providers of training services for reporting on outcomes achieved by participants in the WI OA core programs . Required annual data for the core programs include , among other things, those related to primary

performance indicators, participant counts and costs, and barriers to employ ment as described further in this section
. Sec. 506(b)(1) of WIOA states that section 116 of WI OA will go into effect at the start of the second full pro gram year after the date WIOA was enacted. WIOA was enacted on July 22, 2014. Therefore, section 116’s performance accountability s ys tem will be effective on July 1, 2016. Approval of this information collection is required so that the states, grantees , and other entities can begin programming their management information sy stems (MI S) in order to enable them to collect the necessary data to implement the data collection and reporting requirements of section 116 in accordance with the WI OA statute.3

If this information collection receives OMB approval, it may be finalized before the proposed regulations are finalized. If this occurs, ETA will resubmit this I CR to OMB for its approval when the Final Rule is published, as required b y 5 CFR 1320.11(h). How ever, ETA plan s to review and anal yz e an y comments received on the WI OA Notice of Proposed Rule Making (NPRM ) 1 that are relevant to this I CR together with the comments received on this I CR as we finalize this request for collection . This is intended to en able DOL to finalize this I CR before the proposed regulations, and to eliminate the need to make any substantive changes to the ICR when the Final Rule is published. The ETA (Program) Performance Scorecard and the WI OA Pay
- for
- Performance Scorecard have b een designed to maximize the value of the reports for workers, jobseekers, employers, local elected officials, State officials, Federal policy maker s, and other key

stakeholders. At the same time, it has also been designed to reflect the specific requireme nts of report s as described in section 116(d)(2), (3), and (4) of WI OA. Further guidance on how the pay
- for
- performance data will be collected and reported will be forthcoming
. ETA’s statutory

and regulatory

authority to administer job training and emplo ym ent programs includes provisions allowing for the requirement of performance reporting from states and grantees. Listed below are the legal and/or administrative requirements that permit ETA to mandate the collection and reporting of data through the proposed Workforce Performance Accountability , Information, and Reporting S ys tem . **Workforce Innovation and Opportunity Act Title I** A. WIOA section 116 Establishes the performance and accountability requirements for WI O A Adult, Dislocated Worker, and Youth programs. The purpose of section 116 is to establish performance accountability

measures that apply

across the core programs to assess the effectiveness of States and local areas (for core programs described in subtitle B) in achieving positive out
comes for individuals served by those programs (section 116(a)). Further, section 116(d) outline s the minimum requirements for the WIOA performance reports that states and local areas must submit to the Department of Labor. The annual reports must include:

 In formation specifying the levels of performance achieved with respect to the following primary indicators for each of the WI OA Adult, Dislocated Worker, Youth programs and the State adjusted levels of performance with respect to such indicators for each program : o the percentage of program participants who are in unsubsidized employ ment during the second quarter after exit from the program; 2
1 The Departments of Education and Labor issued a joint NPRM on April 16, 2015. See 80 Fed.Reg. 20,574 (April 16, 2015). The Department of Labor issued an NPRM on April 16, 2015. See 80 Fed. Reg. 20,690 (April 16, 2015). 2 For the Title I Youth program , the percentage of WIOA youth participants includes those who are in educati on or training activities, or in unsubsidized employment, during the second quarter after exit from the program (WIOA Sec (b)(2)(ii)(I)). 3 For the Title I Youth program, the percentage of WIOA youth participants includes those who are in education or tr aining activities, or in unsubsidized employment, during the fourth quarter after exit from the program (WIOA Sec (b)(2)(ii)(II)).4 o the percentage of program participants who are in unsubsidized employ ment during the fourth quarter after exit from the program; 3 o the median earnings of program participants who are in unsubsidized employ ment during the second quarter after exit from the program; o the percentage of program participants who obtain a recognized postsecondary credential, or a secondary s chool diploma or its recognized equivalent, during participation in or within one year after exit from the program
. For those participants who obtained a secondary school diploma or its recognized equivalent, the participant must also have obtained or retained employ ment or be in an education or training program leading to a recognized postsecondary credential within one ye ar after exit from the program; o the percentage of program participants who, during a program ye ar, are in an education or training progr am that leads to a recognized postsecondary credential or emplo ym ent and who are achieving measurable skill gains toward such a credential or employ ment; and o the indicator(s) of effectiveness in serving emplo yers.

 In formation specifying the levels of per formance achieved with respect to the primary indicators of performance for each of the above mentioned programs as described in WI OA section 116 (b)(3)(A)(ii) with respect to individuals with barriers to employ ment, disaggregated by

each subpopulation of s uch individuals, and by race, ethnicity , sex, and age; o Barriers to Emplo ym ent,” as defined in section 3(24) of WIOA, for both number of participants served and performance on primary indicators, and then further disaggregated b y age, race and ethnicity, and gender. Under section 3(24), an “individual with a barrier to emplo ym ent” includes:
 Displaced homemakers;
 Low
- income individuals;
 American Indians, Alaska Natives, and Native Hawaiians, as such terms are defined in section 166 of WI OA;
 Individuals with disabilities, including youth who are individuals with disabilities;
 Older individuals (55+);
 Ex
- offenders;
 Homeless individuals (as defined in section 41403(6) of the Violence Against Women Act of 1994 (42 U.S.C. 14043e

–2(6)), homeless children and youths (as defined in section 725(2) of the McKinney
Vento Homeless Assistance Act (42 U.S.C. 11434a(2)), or runaway yo uth;
 Youth who are in or have aged out of the foster care sy stem;5  Individuals who are English language learners, individuals who have low lev els of literacy , and individuals facing substantial cultural barriers;
 Eligible migrant and seasonal farmworkers, as defined in section 167(i) of WI OA;
 Individuals within two years of exhausting lifetime eligibility under TANF (part A of title IV of the So cial Security Act (42 U.S.C. 601 et seq.));
 Single parents (including single pregnant women);
 Long
- term unemployed individuals (27 or more consecutive weeks); and
 Such other groups, as the Governor determines to have barriers to employ ment.
 The total numb er of participants served b y each of the programs described in subsection (b)(3)(A)(ii);
 The number of participants who received career and training services, respectively , during the most recent program year and the 3 preceding program years, and the amo unt of funds spent on each type of service;
 The number of participants who exited from career and training services, respectivel y, during the most recent program year and the 3 preceding program years;  The average cost per participant of those participants who received career and training services, respectivel y, during the most recent program year and the 3 preceding program ye ars; (this particular information will be displayed on the common data report used b y the Departments of Education and Labor as de scribed in OMB 11205
- 0NEW)
 The percentage of participants in a program authorized under Title I who received training services and obtained unsubsidized employ ment in a field related to the training received;
 The number of individuals with barriers to employ ment served by

each of the programs described in sub
- section (b)(3)(A)(ii), disaggregated by each subpopulation of such individuals;
 The number of participants who are enrolled in more than 1 of the programs described in subsection (b)(3)(A)(ii);
 The percentage of the State’s annual allotment under section 132(b) that the State spent on administrative costs;
 In the case of a State in which local areas are implementing pay
- for
- performance contract strategies for programs

— o The performance of service p roviders entering into contracts for such strategies, measured against the levels of performance specified in the contracts for such strategies; and o An evaluation of the design of the programs and performance of the strategies, and, where possible, the le vel of satisfaction with the strategies among employers6 and participants benefitting from the strategies; and
 Other information that facilitates comparisons of programs with programs in other States. Sections 169, 185, and 189 provide broad authority to the Secretary of Labor to address performance and accountability issues for all programs authorized under Title I . Section 116 specificall y addresses performance and accountability for the WI O A Adult, Dislocated Worker, and Youth programs. B. WIOA section 169 Directs the Secretary

to provide for the continuing evaluation of programs and activities authorized under Title I. WI OA section 169(a) specifies that the evaluations must address:

 General effectiveness of such programs and activities in relati on to their cost, including the extent to which the programs and activities improve the emplo ym ent competencies of participants in comparison to comparabl y - situated individuals who did not participate in such programs and activities and, to the extent feas ible, increase the level of total employ ment over the level that would have existed in the absence of such programs and activities;
 Effectiveness of the performance accountability measures relating to such programs and activities;
 Effectiveness of the stru cture and mechanisms for delivery of services through such programs and activities, including the coordination and integration of services;
 Impact of the programs and activities on the community , businesses, and participants involved;
 Impact of such programs and activities on related programs and activities;
 Extent to which such programs and activities meet the needs of various demographic groups; and
 Such other factors as may be appropriate. C. WIOA section 185 Broadl y addresses reports, recordkeeping, and investigations across programs authorized under Title I of the Act. The provisions of section 185:
 Require the Secretary to ensure that all elements of the information required for reports be defined and reported uniformly (WIOA section 185(d)(2));
 Direct each state, each Local Board, and each recipient receiving funds under Title I of WI OA (other than a sub
- recipient, sub
- grantee, or contractor of a recipient) to prescribe and maintain comparable management information sy stems, in accordance with guidelin es that shall be prescribed by the Secretary , designed to facilitate the uniform compilation, cross tabulation, and analysis of programmatic, participant, and financial data, on statewide, local area, and other appropriate bases , necessary for reporting, m onitoring, and evaluating purposes, including data necessary to comply

with section 188 (WI OA section 185(c)(2));7

 Require that recipients of funds under Title I of WIOA shall maintain such records and submit such reports , in such form and containing such information , as the Secretary may require regarding the performance of programs and activities carried out under Title I of WI OA (section 185(a)(2));
 Compel states to submit to the Secretary , on a quarterly basis, a summary

of the quarterl y financial reports submitted to the Governor, which the Secretary shall submit to the Committee on Health, Education, Labor and Pensions of the Senate and the Committee on Education and the Workforce of the House of Representatives under WIOA sections 185(e)(1) and 185(e) (2);
 Specify

that the reports under WIOA sec. 185(c) shall include information about programs and activities carried out under Title I of WIOA pertaining to:

- Relevant demographic characteristics (including race, ethnicity, sex, and age) and other related i nformation regarding participants;

- Programs and activities in which participants are enrolled, and the length of time that participants are engaged in such programs and activities;

- Outcomes of the programs and activities for participants, including the occ upations of participants and placement for participants in nontraditional employ ment;

- Specified costs of the programs and activities; and

- In formation necessary to prepare reports to comply with section 188 (section 185(d)(1)( A
- E )). D. WIOA section 189
 Requi res the Secretary to prepare and submit to the Committee on Education and the Workforce of the House of Representatives and the Committee on Health, Education, Labor, and Pensions of the Senate an annual report regarding the programs and activities carried out under Title I of WI OA. The report must include: A summary of the achievements, failures, and challenges of the programs and activities in meeting the objectives of WIOA Title I ;  A summary

of major findings from research, evaluations, pilot projects, and experiments conducted under WIOA Title Iin the fiscal year prior to the submission of the report;
 Recommendations for modifications in the programs and activities based on anal ys is of such findings; and
 Such other recommendations for legislative or administrative action as the Secretary determines to be appropriate. (section 189(d)(1
- 4) ) **Migrant and Seasonal Farmworker**  **Programs (also referred to as the National Farmworker**  **Jobs Program (NFJP)** ETA’s statutory

and regulatory

a uthorit y to administer the NFJP includes provisions allowing for the requirement of reporting from grantees. W I O A includes provisions that require each grantee to furnish to the Secretary s uch information and reports as are necessary o r appropriate for carryi ng out the purposes of Section 167 of WI OA
. Information is collected through the NFJP reporting and recordkeeping s ys tem under the following authority :8

A. WIOA section 167(c) (1)&(2)(C) Program Plan

— To be eligible to receive a grant or enter into a contract under this section, an entity described in subsection (b) shall submit to the Secretary a plan that describes a 4
- ye ar strategy for meeting the needs of eligible migrant and seasonal farmworkers in the area to be served b y such entity. (WI OA section 167(c)(1)) Contents

— Th e contents of the plan is required to include certain elements that relate to performance reporting. E ntities will be able to complete the plans using the information that DOL is proposing to collect under this ICR. WI OA section 167(c)(3)(C) requires that the plan : describe the performance accountability measures to be used to assess the performance of such entity

in carrying out the activities assisted under this section, which shall include the expected levels of performance for the primary indicators of performance described in section116(b)(2)(A); **Indian and Native American Program**  **s** ETA’s statutory

and regulatory

authority to administer the INA programs includes provisions allowing for the requirement of performance reporting from grantees. WI OA i ncludes provisions that require each grantee to provide to the Secretary such information and reports as are necessary or appropriate for carrying out the purposes of Section 166 of the Act. In formation is collected through ETA’s INA programs’ reporting a nd recordkeeping s ys tem under the following authorities: A. WIOA section 166 (e) Program Plan

— In order to receive a grant or enter into a contract or cooperative agreement under this section, an entity described in section 166 (c) shall submit to the Secret ary a program plan that describes a 2
- ye ar strategy for meeting the needs of Indian, Alaska Native, or Native Hawaiian individuals, as appropriate, in the area to be served b y such entity. In addition to the program elements included in the plan, the plan is required to include elements that relate to performance reporting. Entities will be able to complete the plans using the information that DOL is proposing to collect under this ICR. WI OA section 166(e)(5) requires that the plan

— Describe, after the entity

submitting the plan consults with the Secretary , the performance measures to be used to assess the performance of entities in carrying out the activities assisted under this section which must include the primary indicators of performance described in section 116(b)(2)(A) and expected levels of performance for such indicators , in accordance with subsection h. **Trade Adjustment Assistance Act Program** The Trade Act of 1974, as amended b y the Trade Adjustment Assistance Reauthorization Act (TAARA) of 2015, title IV of the Trade Preferences Act of 2015 (Pub. L. No. 114
- 27). No other data collection instrument is currently in place to track performance outcomes for the TAA program. It is intended that this I CR will replace the current I CR b eing used to collect TAA
-9

related data elements. Information is collected through the TAA reporting and recordkeeping sy stem under the following authorit y: A. TAARA section 239(j) (A greements with States. [19 U.S.C. 2311 ] ) Performance Measures (1) IN GENERAL . —

An y agreement entered into under TAARA section 239(j) shall require the cooperating State or cooperating State agency to report to the Secretary on an annual basis comprehensive performance accountability measures, to consist of

— (A) the primary

indicators of per formance described in paragraph (2)(A); (B) the additional indicators of performance described in paragraph (2)(B), if any ; and (C) a description of efforts made to improve outcomes for workers under the trade adjustment assistance program that promote efficiency and effectiveness. (2) Indicators of Performance (A) Primary

Indicators of P erformance (i) In General

—The primary indicators of performance referred to in paragraph (1)(A) shall consist of

— (I) the percentage and number of workers who received benefits under the trade adj ustment assistance program who are in unsubsidized employ ment during the second calendar quarter after exit from the program; (II) the percentage and number of workers who received benefits under the trade adjustment assistance program and who are in unsubsidi zed employ ment during the fourth calendar quarter after exit from the program; (III) the median earnings of workers described in subclause (I); (IV) the percentage and number of workers who received benefits under the trade adjustment assistance program who, subjec t to clause (ii), obtain a recognized postsecondary credential or a secondary school diploma or its recognized equivalent, during participation in the program or within 1 ye ar after exit from the program; and (V) the percentage and number of workers who recei ved benefits under the trade adjustment assistance program who, during a year while receiving such benefits, are in an education or training program that leads to a recognized postsecondary credential or employ

ment and who are achieving measurable gains in skills toward such a credential or employ ment. (ii) Indicator Relating to Credential

—For purposes of clause (i)(IV), a worker who received benefits under the trade adjustment assistance program who obtained a secondary

school diploma or its recognized equival ent shall be included in the percentage counted for purposes of that clause onl y if the worker, in addition to obtaining such a diploma or its recognized equivalent, has obtained or retained employ ment or is in an education or training10 program leading to a recognized postsecondary credential within 1 year after exit from the program. (B) Additional Indicators

—The Secretary and a cooperating State or cooperating State agency may agree upon additional indicators of performance for the trade adjustment assistance program under this chapter, as appropriate. (3) Standards with Respect to Reliability Measures

—In preparing the annual report required by paragraph (1), each cooperating State or cooperating State agency shall establish procedures that are consistent with guid elines to be issued by the Secretary

to ensure that the measures reported are valid and reliable. (4) Accessibility

of State Performance Reports

—The Secretary shall, on an annual basis, make available (including b y el ectronic means), in an easil y understandabl e format, the reports of cooperating States or cooperating State agencies required b y paragraph (1) and the information contained in those reports. B. TAARA section 249B (b )(2

- 6) ( Collection And Publication o f Data a nd Reports; Information to W

orkers. [19 U. S.C. 2323

] ) (2) Data on Benefits Received

— (A) The number of workers receiving benefits under this chapter. (B) The number of workers receiving each type of benefit, including training, trade readjustment allowances (including such allowances classified b y paym ents un der paragraphs (1) and (3) of section 233(a), and section 233(f), respectively) and pay ments under section 246, employ ment and case management services, and relocation and job search allowances, and, to the extent feasible, credits for health insurance cos ts under section 35 of the Internal Revenue Code of 1986. (C) The average time during which such workers receive each such type of benefit. (D) The average number of weeks trade readjustment allowances were paid to workers. (E) The number of workers who report that th ey have received benefits under a prior certification issued under this chapter in any of the 10 fiscal years preceding the fiscal ye ar for which the data is collected under this section. (3) Data on Training (A) The number of workers who received training approve d under section 236, classified b y major types of training, including classroom training, training through distance learning, training leading to an associate’s degree, remedial education, pre
- requisite education, on
- the
- job training, and customized traini ng. (B) The number of workers who exited training approved under section 236, including who received pre
- layoff training or part
- time training at an y time during that training. (C) The average duration of training, and the average duration of training that does no t include remedial or prerequisite education. (D) The number of training waivers granted under section 231(c), classified by type of waiver.11 (E) The number of workers who exited training and the average duration of such training. (F) The number of workers who do not e xit training and the average duration of the training that was completed by such workers. (G) The average cost per worker of receiving training approved under section 236. (H) The percentage of workers who received training approved under section 236 and obtained unsubsidized employ ment in a field related to that training. (4) Data on Outcomes (A) A summary

of the annual reports required under section 239(j). (B) A summary

of the data on workers in the annual reports required under section 239(j) classified b y the age, pre
- program educational level, and post
- program credential attainment of the workers. (C) The median earnings of workers described in section 239(j)(2)(A)(i)(III) during the second calendar quarter after exit from the program, expressed as a percentage of the median earnings of such workers before the calendar quarter in which such workers began receiving benefits under this chapter. (D) The sectors in which workers are emplo yed after receiving benefits under this chapter. (5) Data on Rapid Response Activities

—Whether rapid response activities were provided with respect to each petition filed under section 221. (6) Data on Spending (A) The total amount of funds used to pay for trade readjustment allowances, in the aggregate and b y each State. (B) The total amount of the pay ments to the S tates to carry out sections 235 through 238 used for training, in the aggregate and for each State. (C) The total amount of payments to the States to carry out sections 235 through 238 used for the costs of administration, in the aggregate and for each State. (D) The total amount of payments to the States to carry out sections 235 through 238 used for job search and relocation allowances, in the aggregate and for each State. **Wagner -**  **Peyser Employment Service** The Labor Exchange Reporting S ys tem (LERS) , authorized under OMB Control Number 1205
- 0240, is the only

current mechanism for collecting performance information on Wagner
- Pey ser Act Employ

ment Services and Jobs for Veterans’ state grants’ activities. As such, this set of reports is necessary

for tracking and r eporting, to stakeholders, information on the usage, services provided, and performance of these programs. More specificall y, these reports are used to monitor the core purpose of the program

– mainl y, tracking how man y people found jobs; did people stay employed; and what were their earnings. Itis expected for the 1205
- 0240 mechanism to be utilized through Program Year 2015, at which time it will be replaced by this collection request.12

Collection of performance information under the Wagner
- Pey ser Emplo yment Service and Jobs for Veterans state grants program is statutorily required by

the following: A. W agner-Peyser Act sec.3(a), 29 U.S.C. 49b(a) “The Secretary

shall assist in coordinating the State public employ ment service offices throughout the country

and in increasing their usefulness by developing and prescribing minimum standards of efficiency , assisting them in meeting problems peculiar to their localities, promoting uniformity in their administrative and statistical procedures, furnishing and publishing information as to opportunities for employ ment and other information of value in the operation of the sy stem and maintaining a s ys tem for clearing labor between the States.” B. Wagner
- Peyser Act sec. 3(c), 29 U.S.C. 49b(c)

“ The Secretary shall

– (2) assist in the development of continuous improvement models for such nationwide sy stem that ensure private sector satisfaction with the sy stem and meet the demands of job seekers relating to the s ystem.” C. W agner-Peyser Act sec. 7(b), 29 U.S .C. 49f(b) “Ten percent of the sums allotted to each State pursuant to section 49e of this title shall be reserved for use in accordance with this subsection by the Governor of each such State to provide

– (1) performance incentives for public emplo ym ent s ervice offices and programs, consistent with the performance accountability measures that are based on indicators described in section 116(b)(2)(A)(i) of the Workforce Innovation and Opportunity Act , taking into account direct or indirect placements (inclu ding those resulting from self
directed job search or group job search activities assisted by such offices or programs), wages on entered employment, retention, and other appropriate factors.” D. Wagner
-Peyser Act sec. 10(c), 29 U.S.C. 49i(c) “Each State receiving funds under this Act shall

– (1) make such reports concerning its operations and expenditures in such form and containing such information as shall be prescribed by the Secretary , and (2) establish and maintain a management information syst em in accordance with guidelines established by the Secretary designed to facilitate the compilation and anal ys is of programmatic and financial data necessary for reporting, monitoring and evaluating purposes.” E. Wagner
- Peyser Act sec. 13(a), 29 U.S.C. 4 9l(a) “The activities carried out pursuant to s ection 7 shall be subject to the performance accountability

measures that are based on indicators described in section 116(b)(2)(A)(i) of the Workforce Innovation and Opportunity Act .” F . W agner-Peyser Act s ec. 15(e)(2)(I), 29 U.S.C. 49l

- 2(e)(2)(I)13

“(e) State responsibilities.

– (2) Duties.

– In order to receive Federal financial assistance under this section, the State agency shall

— ( H ) utilize the quarterl y records described in section 136 (f)(2) of th e Workforce Innovation and Opportunity Act to assist the State and other States in measuring State progress on State performance measures.” G. The performance collection requirements for the Jobs for Veterans state grants program is at 38 U.S.C. 4102A(f) : “(f) Establishment of performance standards and outcomes measures. **--** (1) The Assistant Secretary of Labor for Veterans' Employ ment and Training shall establish and implement a comprehensive performance accountability s ys tem to measure the performance of e mploy ment service delivery

s ys te ms, including disabled veterans’ outreach program specialists and local veterans’ employ

ment representatives providing employ ment, training, and placement services under [the Jobs for Veterans state grants program] in a Stat e to provide accountability of that State to the Secretary

for purposes of subsection (c). ” H. Additionally, DOL needs to collect the performance information for the Jobs for Veterans state grants program to fulfill its requirements under 38 U.S.C. 4107( b) :

“ (b) The Secretary

shall apply

performance standards established under section 4102A(f) of [ title 38] for determining compliance b y the State public employment service agencies with the provisions of this chapter and chapter 42 of [ title 38]
. Not late r than February 1 of each year, the Secretary

shall report to the Committees on Veterans' Affairs of the Senate and the House of Representatives on the performance of States and organizations and entities carrying out employ ment, training, and placement se rvices under this chapter, as measured under subsection (b)(7) of section 4102A of [ title 38]
. Inthe case of a State that the Secretary determines has not met the minimum standard of performance (established by the Secretary

under subsection (f) of such section), the Secretary shall include an anal ys is of the extent and reas ons for the State’ s failure to meet that minimum standard, together with the State's plan for corrective action during the succeeding ye ar. ” I . Provisional Guidance on the Implementa tion of the 1997 Standards for Federal Data on Race and Ethnicity, Executive Office of the President, Office of Management and Budget (66 FR 3829

- 3831); and “Revisions to the Standards for Maintaining, Collecting, and Presenting Federal Data on Race and Ethnicity, (62 FR 58781

-58790). **2. Explain how**  **, by whom, how frequently, and for what purpose the information will be used. If the information collected will be disseminated to the public or used to support**  **information that will be disseminated to the public, then explain how the collection**  **complies with all applicable Information Quality Guidelines .**  States must submit the required data collected b y the proposed ICR to obtain or retain Federal funding (WIOA Sec. 116(f)(1)(B)). On an annual basis, States must submit the Annual State Performance Report. On a quarterly basis, States must submit the ETA Participant Integrated14

Record Layout (PIRL) , and the ETA (Program) Performance Scorecard , as well as the WIOA Pay
- for
- Performance Scorecard and the Job Openings report when applicable , all of which are included in this I CR. These quarterl y reports help the DOL id entify States that needed earl y intervention to provide assistance if they are not meeting their performance goals. The DOL interprets several provision s of WI OA as authorizing the collection of these reports. Specificall y, W I O A sec. 116 requires DOL to measure States’ progress, WIOA sec. 169 required DOL to evaluate the activities of its programs, and WI O A sec. 189 required DOL to submit an annual report to Congress on WIOA title I programs. Additionally , WIOA sec. 185 requires States to maintain records sufficient to prepare performance reports. Considered as a whole, these statutory

provisions authorized DOL to require States to submit these reports. ETA will receive data from the states through the PIRLand use that information to generate the ETA (Program) Performance Scorecard and the WI OA Pay
- for
- Performance Scorecard. Each program mentioned in this supporting statement will generate a program specific report that mirrors the construct of the ETA (Program) Performance Score card. The Job Openings Report will be used to collect data on individuals who receive core emplo yment and workforce information services through the public labor exchange of the states’ One
- Stop delivery s ys tem. The Department requires states to certify and submit the ETA (Program) Performance Scorecard to ETA on a quarterl y basis; the Pay
- for
- Performance report(s) and Job Openings report will also be collected quarterly when applicable. ETA will use the data to track total participants, characteristics, services, training strategies and outcomes for employed, unemployed and long
- term unemplo yed participants
. This data collection format permits program offices to evaluate program effectiveness, monitor compliance with stat

utory requirements, and analyze participant activity and grantee performance while complying with OMB efforts to streamline Federal performance reporting. Under WIOA section 116(d)(6), the Secretary of L abor is required to annually make available (including b y el ectronic means), in an easily understandable format, (a) the State Annual P erformance R eports containing the information described in WIOA section 116 (d)(2) and (b ) a summary

of the reports, and the reports, required under WI OA section 116 (d)(6) (the State Performance, Local Area, and Eligible Training Provider Reports), to the Committee on Education and the Workforce of the House of Representatives and the Committee on Health, Education, Labor, and Pensions of the Senate. Within ETA, the data are used by the Offices of Workforce Investment, Policy Development and Research, Financial and Administrative Management, Information S ys tems and Technology , and Regional Management (including the regio nal offices). Other DOL users include the Offices of the Assistant Secretary for ETA and Assistant Secretary for Policy in addition to the following offices: Veterans' Employ ment and Training Service (VETS) , the Office of Disability

Employ ment Policy (ODE P), Office of Trade Adjustment Assistance (OTAA) , Division of Youth Services (DYS), YouthBuild, National Farmworker Jobs Program (NFJP), the Division of Indian and Native American Programs ( D INAP ) , and the Office of Unemploy

ment Insurance
. For the H1
- B gr ants and Reintegration of Ex
- Offenders programs, ETA will use the data to safeguard the Federal interest in conducting oversight of grantees and taking corrective action as needed. The reports and other analy ses of the data will be made available to the public through publication and other appropriate methods and to the appropriate congressional committees15

through copies of such reports. In addition, information obtained through the WI OA information and reporting s ys tem will be used at the national leve l during budget and allocation hearings for DOLcompliance with the Government Performance and Results Act (GPRA) and other legislative requirements, and during legislative authorization proceedings. Data collected in the ETA (Program) Performance Scorecard and the WIOA Pay
- for
Performance Scorecard will be made accessible to the public through an annual report published on www.doleta.gov/performance
. **3. Describe whether, and to what extent, the collectio**  **n of information involves the use of automated, electronic, mechanical, or other technological techniques or other forms of**  **information technology .**  States and grantees will collect participant data through electronic means. State reports and/or individual record data will be submitted electronically through portals established by the Department of Labor. In order to compl y with the Government Paperwork Elimination Act, ETA is streamlining the collection of participant data and the preparation of reports to the extent feasible by providing uniform data elements and data definitions to states and grantees . All data will be submitted to ETA via an electronic reporting s ys tem (currently in development) that will align with the above objective. States and gr antees will collect, retain, and report all information electronically

through this sy stem and will be provided comprehensive guidance on where , when, and how to complete the data transfer to DOLin an efficient manner. Additionally , grantee performance reports will be automatically generated b y DOL upon data submission. In this manner, data accuracy can be ensured b y utilizing one uniform method of report aggregation. **4. Describe efforts to identify duplication**  **.** ETA has worked to greatly minimize the reporting burden of this collection by limiting as much as possible and establishing the number of data elements required commensurate with the level of services expended and services received. Data items collected by program reports and individual records are needed to: (1) account for the detailed services provided by multiple agencies to help participants prepare for job placement; (2) better identify overlapping and unproductive duplication of services; and (3) support the ongoing evaluation efforts in d etermining the effectiveness of each program model. This proposed information collection will be in addition to existing program
- specific collections under approved OMB Control Numbers/Report titles described in more detail below. The existing collect ions will be either phased out or modified so that ongoing duplication is minimized. The program offices have collaborated to develop common definitions across programs in order to further reduce the chances of duplicative reporting. The currently
- approved program
- specific data reporting that will continue, as applicable, in addition to the data reporting under this ICR as discussed herein, for the programs include:
● Control Number 1205
- 0420, Workforce Investment Act Management Information and Reporting Sy stem;16 ● Control Number 1205
- 0240, L abor Exchange Reporting S ys tem;
● Control Number 1205
- 0425 , Reporting and Performance Standards S ys tem for Migrant and Seasonal Farmworker Programs Under Title I, Section 167 of the Workforce Investment Act
● Control Number 1205
- 0507 , H
- 1B Technical Skills Training Grants and H
- 1B Jobs and Innovation Accelerator Challenge Grants
● Control Number 1205
- 0392, Trade Act Participant Report (TAPR)
● Control Number 1205
- 0513, Youthful Offender Grants Management Information Sy stem
● Contro l Number 1205
- 0455, Reintegration of Ex
- Offenders, Adult Reporting Sy stem
● Control Number 1205
- 0422, Reporting and Performance Standards for WIA Indian and Native American Programs
● Control Number 1205
- 0464, YouthBuild Reporting S ys tem The Departments anticipate that the above collections will be phased out or modified, as appropriate, as the WIOA performance measures are full y implemented. **5. If the collection of information involves small businesses or other small entities, describe**  **the methods used to mini mize burden**  **.** This data collection does not have a significant impact on small entities. Grantees must secure, however, the necessary data from all sub recipients, as applicable, to incorporate into grantee - required reporting formats. **6. Describe the conseq**  **uences to the Federal program or policy activities if the collection is not conducted or is conducted less frequently**  **.** Failure to collect the required performance data, and/or report it less frequently than annually , would violate WI OA. Such failure could impact a State’s receipt of Federal funds under WI OA, and/or be a determining factor for a financial sanction on the S tate (WI OA Sec. 116(f)). Moreover, such failure could impede the Department ’s efforts to ensure compliance with Federal performance requ irements, thereb y affecting its ability to safeguard the Federal interest. The reporting, oversight, and monitoring of the programs presenting this collection would be severel y hampered because there is no other vehicle for streamlined quarterly assessment of performance and participant outcomes. Both the Department of Labor and recipient states are mandated b y various program
- specific legislative acts, as well as the GP RA, to establish performance standards and make available reports concerning program operations and expenditures. The inability to utilize annual program performance data in order to develop strategies for continuous improvement could17

negativel y affect workforce s ys tem performance, future Congressional appropriations, and individuals wh o benefit from services provided through these programs. For the WIOA Adult and Dislocated Worker programs, collection of this data is need ed so that DOL can apply WI OA Section 116(f) Sanctions f or State Failure to Meet State Performance Accountability Me asures : (A) Technical Assistance

— If a State fails to meet the State adjusted levels of performance relating to indicators described in subsection (b)(2)(A) for a program for any program ye ar, the Secretary

of Labor and the Secretary of Education shall prov ide technical assistance, including assistance in the development of a performance improvement plan. (B) Reduction In Amount Of Grant

— If such failure continues for a second consecutive year, or (except in the case of exceptional circumstances as determined b y the Secretary of Labor or the Secretary

of Education, as appropriate) a State fails to submit a report under subsection (d) for an y program year, the percentage of each amount that would (in the absence of this paragraph) be reserved by the Governor unde r section 128(a) for the immediately succeeding program year shall be reduced by 5 percentage points until such date as the Secretary

of Labor or the Secretary of Education, as appropriate, determines that the State meets such State adjusted levels of perf ormance and has submitted such reports for the appropriate program ye ars. **7. Explain any special circumstances that require the collection to be conducted in a**  **manner inconsistent with OMB guidelines .**  The Department is not collecting information in a mann er inconsistent with OMB guidelines; therefore, there are no special circumstances. **8. Provide information on the PRA**  **Federal Register**  **Notice that solicited public comments on the information collection prior to this submission. Summarize the public comments**  **received in response to that notice and describe the actions taken by the agency in response to those comments**  **.** The Department	ha s engaged	the	public	through two NPRM s published	on	April	16,	2015 ( See 80	F ed. R eg 20 689 (April	15,	2015)	and	80	Fed.Reg.	2 0,574	(April	15,	2015)) , and	through two PRA	60 - day Federal	Register Notice s (See 80	F ed. R eg 43474	(April	22,	2015)	and [INSERT	DATE AND	FR	CITATION] )
. **9. Explain any decisions to provide payments or gifts to respondents, other than**  **remuneration of contract ors or grantees**  **.** There are no pay

ments or gifts to respondents other than remuneration of contractors or grantees. **10. Describe any assurance of confidentiality provided to respondents and the basis for**  **assurance in statute, regulation, or agency policy .**  In fo rmation submitted by States is considered a matter of public record; therefore, no assur ance of confidential i ty will be provided to States. The Department of Labor18

(Department) is , however, responsible for protecting the privacy of any WI OA participant an d performance data and will maintain the data in accordance with all applicable Federal laws, with particular emphasis upon compliance with the provisions of the Privacy and Freedom of In formation Acts. Steps will be taken to ensure that sample members cannot be identified in indirect way s . For example, should only a small subset of participants exists, the Agency would combin e variables in order to publish summary measures that mask what otherwise c ould be identifiable information. The Department works diligentl y to ensure the highest level of security

whenever personally

identifiable information is stored or transmitted. All contractors with access to individually identifying information are required to provide assurances that they

will keep the data p rivate. The Office of Information and Services T echnology (O IS T) within ETA will continue to be an active participant in the development and approval of data security measures
– especially

as they appl y to WI OA’s web based reporting s ys tem. **11. Provide a**  **dditional justification for any questions of a sensitive nature, such as sexual behavior and attitudes, religious beliefs, and other matters that are commonly**  **considered private .**  While sensitive questions are asked of participants, the confidentiality of p articipants is protected as discussed in section 10. In addition, i ndividual records, which contain wage record information, must be submitted using a unique personal identifier rather than a Social Security Number (SSN)
. However, it should be noted that for H1
- B grant programs, the SSN may be collected and transmitted to ETA in lieu of a non
- SSN unique identifier. Appropriate securit y will also be built into the data collection sy stem. Participant responses to these sensitive questions will allow the Department to comprehensivel y evaluate the effectiveness of WI OA programs. **12. Provide an estimate in hours of the burden of the collection of information**  **.** The annual national burden for the Workforce Performance Accountability , Information, and Reporting Sy stem information collection is calculated across programs based on the number of participants, the time it takes each respondent to complete and submit their PIRL , and the costs incurred b y each program to complete the data collection and report submissi on process. The programs that will collect standardized data elements using this common control number include DOL’s WIOA Adult , Dislocated Worker , and Youth , Wagner Pey ser, National Dislocated Worker Grants, H
- 1B Discretionary Grants , National Farmworker Jobs, Trade Adjustment Assistance, Rehabilitation of Ex
- Offenders, YouthBuild, and the Indian and Native American program s . The Senior Community Service Employ

ment Program (SCSEP), Registered Apprenticeship, the Office of Unemploy ment Insurance, and Job Corps will use data from the reports listed in this I CR but will not collect their program data using the Workforce Performance Accountability , Information, and Reporting S ys tem . As such, these programs are not included in the collection burden. Th e burden considers the amount of information collected , reported , and uploaded into the PIRL by each of the above mentioned programs . The burden amount varies by participant based on the intensity

of services provided and the number of PIRLelements appli cable to the participant. W eb
- based registrations, the use of wage records for measuring outcomes, and the use of the web
- based sy stem that will generate the ETA ( Program) Performance and WI OA Pay
- for
- Performance Scorecard s , as well as other general and p rogram specific ad hoc19

reports , help to minimize the burden of data collection. Th is burden also i ncludes data formatting, reviewing and correcting errors identified by the states or grantees in the participant level data, uploading the PI RL files to th e electronic reporting s ys tem , as well as certifying the three reports before their transmission to ETA. States must certify

the accuracy

of the reports before they are transmitted to and accepted by ETA.20 Table 1: WI OA Participant Individual Record Layout (PIRL ) (Hours)

**PROGRAM** Number of

Respondents Annually Total Estimated

Number of Annual Responses (Program Completers) Minutes Per Record Annual Burden Hours
**Adult & Dislocated**  **Worker 57**  **1,733,096 15**  **433,274 Youth**  **0*** **102,723 15**  **25,681 Wagner**  **- Peyser**  **0*** **14,667,612 5**  **1,222,301 National**  **Dislocated Worker Grants**  **0*** **60,000 10**  **10,000 H**  **- 1B**  **Discretionary Grants**  ****** **151 181,200**  **35 105,700**  **National Farmworker**  **Jobs 52**  **29,500 135**  **66,375 Trade**  **Adjustment Assistance**  **52 4**  **50,000 1**  **2 9**  **0 ,000**  **Reintegration of**  **Ex -**  **Offenders (Adult)**  ****** **40 5,625**  **108 10,125**  **Reintegration of**  **Ex -**  **Offenders (Youth)**  ****** **84 12,000**  **96 19,200**  **YouthBuild 200**  **6,000 108**  **10,800 Indian and**  **Native American Programs**  **122 13,649**  **144 32,758**  **TOTAL 758**  **17,261,405** Not Applicable **2,026,213** *These programs will be part of a WIOA core program integrated submission and therefore do not count toward additional respondents. ** Based on current amounts of grantees The total number of unique respondents ( 758 ) in Table 1 i s based on the sum of the following numbers:
● 52 States (as defined in WI OA Sec. 3(56)) (each for WIOA Adult & Dislocated Worker, Youth , Wagner Pey ser , National Dislocated Worker Grants, National Farmworker Jobs, and Trade Adjustment Assistance programs )21

● 5 outlying areas (as defined in WI OA Sec. 3(45)(A)) (each for WIOA Adult & Dislocated Worker, Youth , Wagner Pey ser , and National Dislocated Worker Grants programs ) ● 151 grantees (specific to H
- 1B ) ● 40 grantees ( specific to Reintegration of Ex
- Offenders (Adult) program ) ● 84 grantees ( specific to Reintegration of Ex
- Offenders ( Youth ) program ) ● 200 grantees (specific to YouthBuild) ● 81 Tribal Grantees and 41 Not
- for Profit
- Grantees (Specific to Indian and Native American programs) The annual burden hours were deter mined based on the estimated number of annual participant responses per program (the total estimated number of annual responses) and the average number of minutes necessary to collect the required program specific data for each person’s individual record ( minutes per record). For example, by multiplying the Wagner
Pey ser program’s total estimated number of annual responses (14,667,612) by their minutes per record (5) and dividing the product b y the 60 minutes that make up an hour, an annual burden of 1,222 ,301 hours is calculated. It is also important to note that for the DOL core programs under WIOA (Adult, Dislocated Worker, Youth, and Wagner
- Pey ser), there is also associated data collection and reporting burden under the proposed WI OA Performance Mana gement, Information, and Reporting Sy stem (1205
- 0NEW). The burden listed here is specific onl y to the data elements and reports associated with this I CR; there is no assumed overlap of burden.22

Table 2: WI OA Participant Individual Record Layout (PIRL ) (Burden Hour Value)

**PROGRAM** Number of

Respondents Annually Annual Burden

Hours Applicable

Hourly Rate Total Burden

Cost **Adult & Dislocated**  **Worker 57**  **433,274 $25.50**  **$11,048,4 87**  **Youth 0** * **25,681 $25.50**  **$654,859 Wagner**  **- Peyser**  **0*** **1,222,301 $25.50**  **$31,168,676 National**  **Dislocated Worker Grants**  **0*** **10,000 $25.50**  **$255,000 H**  **- 1B**  **Discretionary Grants**  ****** **151 105,700**  **$14.40 $1,522,080**  **National Farmworker**  **Jobs 52**  **66,375 $15.23**  **$1,010,891 Trade**  **Adjustment Assistance**  **52 9,000**  **$25.50 $**  **229,500 Reintegration**  **of Ex**  **- Offenders**  **(Adult)** ****** **40 10,125**  **$13.55 $137,194**  **Reintegration of**  **Ex -**  **Offenders (Youth)**  ****** **84 19,200**  **$ 13.55**  **$ 260,160**  **YouthBuild 200**  **10,800 $13.55**  **$146,340 Indian and**  **Native American Programs**  **122 32,758**  **$27.34 $895,593**  **TOTAL 758**  **2,026,213** Not Applicable **$ 49,394,279**  *These programs will be part of a WIOA core program integrated submission and therefore do not count toward additional respondents. ** Based on current amounts of grantee s The annual burden cost provided in Table 2 has been calculated based on each program’s total burden hours and the applicable hourl y cost for States’ staff services. The WI OA A dult and D islocated W orkers, Y outh, Wagner
- Pey ser , and National Dislocated Wo rker Grants programs calculate their hourl y rate as $25.50, the estimated average hourl y earnings for state
- run programs according to the State Government, North American Industry Classification Sy stem (NAI CS) code 926110 ‘Administration of general economi c programs, All States and US’ 2013 Annual23

Averages, Quarterl y Census of Employ ment and Wages
- Bureau of Labor Statistics (http://www.bls.gov/cew/apps/table_maker/v3/table_maker.htm#type=0&year=2013&qtr=A&ow n=2&ind=926110&supp=0 )
. Hourly rates used to calculate hourly cost for H
- 1B programs depend upon the ty pe of organization administering the program. For their private non
- profit grantees, the hourl y rate is the average hourl y earnings in the Bureau of Labor Statistic’s Social & Human Assistance Industry category (2009
- 2011, National Compensation Survey , Bureau of Labor Statistics). Because the N ational F armworker J obs P rogram is largel y administered through private non
profit organizations, an average hourl y rate of $15.23 was used in calculating the total annual costs of this collection. This is the average hourly earnings in the U.S. Department of Labor Bureau of Labor S tatistics Social Assistance industry category or subsector (NAICS 624) for January 2012. (http://www.bls.gov/iag/tgs/iag624.htm#earnings ) Hourly rates used to calculate hourly cost for the Trade Adjustment Assistance program are based on the estimated average hourly earnings for state
- run programs according to the State Government, North American Industry Classification System (NAICS) code 926110 ‘Administration of general economic programs, All States and US’ 2013 Annual Averages, Quarterl y Census of Employ ment and Wages
- Bureau of Labor Statistics (http://www.bls .gov/cew/apps/table_maker/v3/table_maker.htm#type=0&year=2013&qtr=A&ow n=2&ind=926110&supp=0 ). Hourly rates used to calculate the Reintegration of Ex
- Offender

– Adult program burden cost depend upon the type of organization administering the program. For private non
- profit grantees, the hourly

rate is the average hourl y earnings in the Census Bureau’s social assistance industry category ( December 2014, Current Employ ment Statistics Survey , U.S. Census Bureau). Source: http://www.bls.gov/web/empsit/ceseeb8a.htm Hourly rates used to calculate the Reintegration of Ex
- Offender

– Youth program burden cost depend upon the type of organization administering the program. For private non
- profit grantees , the hourly

rate is the average hourl y earnings in the Census Bureau’s social assistance industry category (December 2014, Current Employ ment Statistics Survey , U.S. Census Bureau). Source: http: //www.bls.gov/web/empsit/ceseeb8a.htm
. Hourly rates used to calculate the YouthBuild program burden cost depend upon the ty pe of organization administering the program. For private non
- profit grantees, the hourly rate is the average hourl y earnings in the Census Bureau’s social assistance industry category ( December 2014, Current Employ

ment Statistics Survey , U.S. Census Bureau). Source: http://www.bls.gov/web/empsit/ceseeb8a.htm All hourly

rates used to calculate the Indian and Native American Programs burden cost are the average hourl y earnings in the Bureau of Labor Statistics’ management analy st occupational category within state and local government (December 2009
- January 2011, National Co mpensation Survey , U.S. Bureau of Labor Statistics, RSE Table 5).24

Job Openings Data Collection Burden States must also collect and maintain job openings data to prepare the Job Openings R eport. OMB previously

approved an estimate for job order rec ord keeping of one hour per state per quarter, and job openings reporting requirements remain unchanged in this ICR. For 5 7 states and territories, this equals 2 28 hours per ye ar in national burden. At the $25.50 hourly wage rate applicable to state
- run programs, the current hourly burden estimate calculates to $5, 814 per year. Table 3 : Job Openings Data Collection Burden Hours and Cost

**PROGRAM** Number of

Respondents Annually Annual Burden

Hours Applicable

Hourly Rate Total Burden

Cost **Job Openings R** **eport 5**  **7 228**  **$25.50 $**  **5, 814** 

Table 4 : Total Burden Hours and Cost for OMB 1205
- 3 NEW Row Report Total Respondents Total Burden

Hours Total Burden

Cost 1 WI OA Performance Individual Record Layout (PIRL) 758 2,026,213 $ 49,394,279 2 Job Openings Report D ata Collection 5 7 228 $5, 814 3 TOTAL 815 2,026,441 $4 9 , 400 , 093
**13. Provide an estimate of the total annual cost burden to the respondents or record**  **- keepers**  **resulting from the collection (excluding the value of the burden hours in #12 above) .**  There will al so be an associated start
- up cost for each respondent to implement WI OA. These costs include: enhancements to data collection sy stems to adhere to WIOA requirements, training staff on data collection rules, and for ETA there is an associated IT cost for transitioning data intake sy stems to collect exit information in a new method (e.g., data sy stems must be able to re
- open closed cases if a participant re
- enters the program within a given program ye ar). Additionally , state data reporting s ys tems must be p rogrammed to include all the necessary

elements listed in the PIRL , as well as the capability to submit an individual record file in a specified format to ETA. T hese costs are listed below; it should be noted that the costs included here are one
- time only
. The estimated start
- up cost is based on previous iterations of state grantees upgrading performance reporting s ys tems.25

**14. Provide estimates of annualized co**  **st to the Federal government .**  Based on previousl y estimated software development costs for ETA , and considering the changes required b y W IOA and the proposed regulations, a preliminary estimate of the cost for the development of the software needed to accept this report is $5,000,000. This is in addition to the $ 750,000 estimated in 1205
- 0NEW for WIOA core programs. Based on previous estimates for Federal oversight, it is estimated that, on average, 1 5 GS
- 13s and 8 GS
- 14s will each spend a total of 160 hours annually on oversight of the DOL programs . Assuming pay at the GS
- 13 Step 4 level for the Washington D.C. Metro Area for 2015 is $47.8 7 and $56.57, respectivel y, per hour and increasing this b y a factor of 1.69 to reflect total compensation costs, including insurance contributions (total $80.90 for GS
- 13s and $95.60 for GS
- 14s), the Federal oversight costs are estimated to result in a preliminary annualized cost of ( 1 5 x 160 x $80.90)+( 8 x 160 x $95.60) = $ 316,528
. TOTAL : $ 5,000,000 initial development costs + initial $ 316,528 federal oversight costs = $ 5,316,528 **15. Explain the reasons for any program changes or adjustments**  **.** This is a new collection of information; however, the agency notes that some burden will be offset once the request is approved and existing information collections are then discontinued because burdens will have been subsumed b y this request
. The proposed chan ges from the existing reporting requirements to the new reporting requirements are largel y created b y W IOA. The specified data elements, sub
- populations, barriers to employ

ment, and reporting templates found within this I CR are due to requirements set for

th under individual program authorizations, as well as WI OA. In addition, some reporting requirements or data element definitions have been revised in an attempt to better align definitions across ETA programs, in a larger effort to reduce overall reporti ng burden. **16. For collections whose results will be published, outline the plans for tabulation and**  **publication .**  States and grantees will submit PIRLdata on a quarterl y basis to ETA within 45 days of the end of each quarter. Quarterl y report data will be anal yz ed b y ETA staff and used to evaluate performance outcomes and program effectiveness. Each ye ar, ETA issues an annual report summarizing program performance based on the Secretary ’s goals. Data contained in the WI OA ETA ( Program) Performance Scorecard and Pay
- for
- Performance Scorecard may be included in these reports. It may also be used to prepare GPRA reports, management and budget reports, and other ad hoc reports. All reports are made available via the internet and accessible to the public. **Department -**  **Agency Respondents**  **Start -**  **up Costs Total Cost**  DOL
- ETA 815 $300,000 $17,100,00026

**17. If seeking approval to not display the expiration date for OMB approval of the**  **information collection, explain the reasons why display would be inappropriate .**  The expiration date will be included on the forms associated with this I CR. **18. Explain each except**  **ion to the certification statement .**  There are no exceptions. B. **COLLECTIONS OF INFORMATION EMPLOYING STATISTICAL METHODS** The collection does not employ statistical methods.