• 17}-800-B30 

# • 173-03-030

Chapter 173-03 WAC



### PUBUC RECORDS

Purpose. Definitions. Description of organizatloa. Public recorda available. Recorda index. Requats for public recorda. Fca. Statement of reason for denial of public recorda

request. Revicws of denial of public recorda request. Protection of public records. Repealed by**7~0** (Ordcr DE 78-S), filed 4/4/78. Statutory Authority: RCW 43.2IC.120. Severability. [Ordcr DE 76-12, 117}-8QG-910. filed S/14/76.) Repealed by**7~** (Order DE 78-S). filed4/4/78. Statutory Authority: RCW 43.2IC.120. Later promulgation. ICC WAC 173-801-130.

,\ 

### Department of Ecology Olympia, Washington 98504 (b) The offices of the director, deputy director, and assistant directors all are located in the headquarters office. (c) The titles and responsibilities of the silt assistant directors are as follows: (i) Assistant director for water programs

- water quality, water resources. (ii) Assistant director for air programs - air qua' air monitoring. (iii) Assistant director for land programs

- waste, shorelines. /7}-800-910**17~3-090 17~3-IOO**  WAC**173~~10 173~~20** **17~~30 173~3-040** **173~~SO 17~3-060** **17~~70 17~3-080** 



### WAC 173-03-020 Definitions. (l) 

### The terms •person,' 'public record.' and 'writing' shall have the meanings as stated in RCW 42.17.020. (2) 'Department' means the department of ecology. (3) 

### 'Director' means the director of the department. (4) 'Public records officer' means the records manager ofthe department. (5) 'Designee' means the employee of the department designated by the director or the public records officer to serve as the-public records officer-at the central office or at each of the regional offices in the absence of the officer. [Statutory Authority: RCW 42.17.250 - 42.17- .340. 78--02--041 (Order DE 77-35), 

### §**173--o3~20,** 

### filed 1/17/78.]

WAC 173-03-030 Description of organization. (1) 

### Headquarters office, (a) The headquarters office is located on the campus of St. Martins College, Lacey, Washington. The mailing address is:

WAC 173-03-010**Purpose~** 

### The purpose of this chapter is to implement the requirements of sections 25 through 32, chapter 1, 

### Laws of 1973 (RCW 42.17.250- 42.17.320) relating to public records. [Statutory Authority: RCW 42.17.250

- 42.17.340.**78~2-041** 

### (Order DE 77-35), 

### §**173~3~1O.** 

### filed 1/17/78.] 

### PubUc Records

17}-8QG-S20, filed S/I4./76.} Rcpealed by**7~** 090 (Ordcr DE 78-S),'filed 4/4/78. Statutory Authority: RCW 43.2tC.I20. Raponsibilitia of consulted agcncies-Wbcn prcdraft consultation bu occurred. [Ordcr De 76-12, 

### I 17}-800--S30, filed S/14/76.) Repealed by 78..04- 090 (Ordcr DE 78-S), filed 4/4/78. Statutory Autbority: RCW 43.2IC.120. Cost of performance of consulted agcncy raponsibiilitia. [Order DE 76-12. 

### I I73-300-S3S, filed 5/14/76.) Rcpealed by**78~** (Order DE 78-S), filed 4/4/78. Statutory Authority: RCW 43.2IC.120. Limitations on responses to consultation. [Order DE 76-12, 

### I**I73~OO-540.** filed 5/14/76.) Repealed by 7i-04-090 (Ordcr DE 78-S), filed 4/4/78. Statutory Authority: RCW 43.2IC.120. Errect of no written commcnt. [Order DE 76-12, 

### I 17}-8QG-545, filed S/14/76.) Repealed by 78..04- 090 (Order DE 78-5), filcd 4/4/78. Statutory Authority: RCW 43.2IC.120.

. Consulted agency coordination. [Order DE 76-12, 1 17}-800--SSO. filed 5/14/76.) Repealed by 78..04- 090 (Ordcr DE 78-S), filed 4/4/78. Statutory Authority: RCW 43.21C.120. Preparation of the final EIS-Contents-When no critical comments received on the draft EIS. [Order DE 76-12,117}-800-570, filed 5/14/76.} Repealed by**78~~90** (Order DE 78-5), filed 4/4/78. Statutory Authority: RCW 43.21C.120. Prcparation of the final EIS-Contents-When critical comments received on the draft EIS. [Order DE 76-12,117}-800-580, filed 5/14/76.) Repealed by**78~~90** (Order DE 78-5), filed 4/4/78. Statutory Authority: RCW 43.21C.120. Circulation of the final EIS. [Order DE 76-12. § 173-800-600. filed 5/14/76.) Repealed by 78..04- 090 (Order DE 78-5). filed 4/4/78. Statutory Authority: RCW 43.2IC.120. Effect of an adequate final EIS prepared pursuant to NEPA. [Order DE 76-12. 

### I**173~()()"'o50.** filed 5/14/76.) Repealed by**78~0** (Order DE 78-5), filed 4/4/78. Statutory Authority: RCW 43.21C.120. Supplementation by a lead agency of an inadequate final NEPA EIS. (Order DE 76-·12,1 173-8()()"'{)52, faled S/14/76,) Repealed by**78~** (On!« DE 78-5), filed 4/4/78. Statutory Authority: RCW 43.21C.120. Usc of previously prepared EIS for a different proposed action. (Order DE 76-12. §**173~()()"'o60.** filed 5/14/76.) Repealed by 78-04-090 (Order DE 78-5). filed 4/4/78. Statutory Authority: RCW 43.2IC.J20. Usc of lead agency's EIS by other acting agencies for the same proposal. (Order DE 76-12. 

### I 173-800- 690, filed 5/14/76.) Repealed by**78~** (Order DE 78-5). filed 4/4/78. Statutory Authority: RCW 43.2IC.120. Draft and final supplements to a revised EIS. [Order DE 76-12, 117}-800-695. filed 5/14/76.) Repealed by**78~~90** (Order DE 78-5). filed 4/4/78. Statutory Authority: RCW 43.2IC.120. EIS combined with eaisting planning and review processes. (Order 0 E 76-1 2, § 173-800-71Q, filed 5/14/76.) Repealed by 78-04-090 (Order DE 78-5). filed 4/4/78. Statutory Authority: RCW 43.21C.120. Responsibility of agencies-Amendments to this chapter. [Order DE 76-12. 

### I 173-800--810. filed 5/14/76.) Repealed by**78~** (Order DE 78-5). filed 4/4/78. Statutory Authority: RCW 43.21C.120. Responsibility of agencies-SEPA public information center. [Order DE 76-12, 1**173~00--830.** filed 5/14/76.) Repealed by**78~** (Order DE 78-5), filed 4/4/78. Statutory Authority: RCW 43.21C.120. Application of these guidelines to on-going actions. [Order DE 76-12. 

### I 173-8Q0-840. filed 5/14/76.}**173~oo-B10** 

# •**173~00--710** I73-800-69S

I73-iQ0-840 17**3~00-690 173~00-660**  I73-800-6SO

17}-800-6S2**173~00-600** 17}-8QG-S80 17}-8QG-S70 17}-8QG-SSO 17}-8QG-S4S 17}-8QG-S40 17}-8QG-S3S 17}-8QG-S30



# •**rnl~** IName

_ REQUEST FOR PUBLIC RECORDS Da te __

_____________ Ti

### me-

_ 

# f WAC 173-03-060 Requests for public records. (I) All requests for inspection or copying made in .son at
a department office shall be made on a form substantially as follows: 

# .iiiIL '

.**"":~~.;;** ,; •. -; '<.,

# ~~~i::':' :.

# ~' The'department



## ,

__.., - . doeInof

## maultajn an index or}ust. the**~terial** listed in**iIIi.liI"~·~'-~··~".' :::--~~:**  

### . :

.. , '..

. RCW 42.17.260. It docs maintain for Its .own. use. a 

# r;·.trJn

_ depart- •Reciords Management

### Pr~ures Manual WhiCh, In-



## .. ....- ••**Ii=i_·~o:·:.' dex~**  the location. of**ca,teg~r1es** of all records, not Just wf)

### AJIiIIaId 

## te. fWd tions

- enforce- public records, which exist

..n the,depart,ment. The 

# m.a n



## rePJnaI aIfaJ

.....• opera

### ua~ is

### availa~le to the public

### fo~ inspection and copying. (d) TIle 

### olTlCClI ofpablic 

### .train and legal affairs, also**~Ith** the assistance of the ,Public records**o~ficer** or desare at tbe headquarterS otrlCC. ., .. ignee, any person ,can obtain access to public records of (2) RqionaJ offica and their geographical jurisdic- the department using the manual. tiona are at follows: Because of the existence of the manual, the depart- <a> Northwest regional office (Whatcom, Skagit, ment has not developed any other index for its own use, Snohomish, San Juan. Island, King, and Kitsap and it would be unduly burdensome to develop such an**~unties>:** " index merely for the material listed in RCW 42.17.260. '. 4350 _ 150th Avenue N.E. [Statutory Authority: RCW 42.17,250

- 42.17.340.78- Redmond, Washington 98050 02-041 (Order DE 77-35), 

### §**173~3~50.** filed 1/17/78.) (b) Southwest regional office (Pierce, Thurston, Mason, Clallam, Jefferson, Grays Harbor, Pacific, Lewis, Cowlitz, Wahkiakum, Clark, and Skamania counties);
7272 Cleanwater Lane Tumwater, Washington 98504 (c) Central regional office (Okanogan, Chelan, Douglas, Kittitas, Yakima, Benton, and Klickitat counties);

(1983 E'- Description of Records: Address

_

Signature Number ofcopies

_ Number ofpages

_ Per page charge $

_ Total charge $

_ (2) All requests made in person may be made at a department office between the hours of 8:00 a.rn, to 12:00 noon and 1:00 p.m. to 4:00 p.m., Monday through Friday, excluding legal holidays. (3) A request for inspection or copying of public records may be made by mail in a letter containing the following information: (a) The name and address of the person making the request and the organization the person represents; (b) The time of day and calendar date on which the person wishes to inspect the public records; (c) A description ofthe public records requested; (d) A statement whether access to copying equipment is desired; I certify that lists of names obtained through this request for public records will not be used for political or commercial purposes. 2802 Main Street Union Gap, Washington 98903
2015 South First Street Yakima. Washington 98703 (Environmental Quality Section) (d) Eastern regional office (Ferry, Stevens, Pend Oreille, Grant, Lincoln, Spokane, Adams, Whitman, Franklin. Walla Walla, Columbia, Garfield, and Asotin counties):

WAC 173-03-040 Public records a'ailable. (I) All public records of the department are available for public inspection and copying pursuant to these rules subject to subsections (2), (3), and (4) 'of this section. (2) Availability of public records is subject to the exemptions and requirements of RCW 42.17.310. (3) When a public record includes information the disclosure ofwhich would lead to an unreasonable invasion of personal privacy, and the department becomes
aware of this fact, the department shall delete such information before making the record available. (4) Public records requested may not be readily available for immediate inspection. If the requested records
are not readily available, the department shall notify the requester when and where such recorda will 

### beavailable. (Statutory Authority: RCW 42.17.250

- 42.17.340.78- (Order 

### DE 71-35), 

### §**173~3-O40,** filed 

## 11 7 /7 8.} 

## rnlle 173WAC....., 101 "

### i



# ,

I 103 East Indiana 1 Spokane, Washington 99207**[Statutory-..:A.~!.~~!~~Y"~Rc;W**42.11.250

-**42.17.340.7~,­**

,--. - 0.'.. 02:..:orr-'(Order 

### DE" 71-35), 

### § 173-03-030, filed I 1/17/78.J ! 

# , i 

# I,:.

' IHearingsboardL UniformproceduralNlet. Chapter 

### 173-04 WAC PRACI1CE AND PROCEDURE

WAC**17J~10 17J~20** 
WAC 

### 173-04-010 Hearings boards. Appeals from decisions and orders of the department of ecology are under the jurisdiction of the pollution control hearings board. Practice and procedure before the pollution control hearings board is governed by the provisions of chapter 

### 371-08 WAC. Declaratory proceedings under the Shoreline Management Act of 

### 1971 (section 

### 18(4), chapter 

### 286, Laws of 

### 1971 ex. sess.) are under the jurisdiction of the shorelines hearings board. [Order DE 

### 71,- 14, § 173-04--010, filed 

### 9/3/71.]

\yACt

### 73-03-t 00 Protection of public records. In order to adequately protect the public records of the department, the following guidelines shall be adhered to by any person inspecting such public records: (I) No public records shall be removed from the department's premises

. (2) Inspection of any public record shall be conducted in the presence of a designated department employee. (3) No public records may be marked or defaced in any manner during inspection. • (4) Public records, which are maintained in a file or jacket, or chronological order, may not be dismantled except for purposes of copying and then only by the public records officer or designee. (5) Access to file cabinets, shelves, vaults, and other storage areas is restricted to department personnel, unless other arrangements are made with the public records officer or designee. [Statutory Authority: RCW 

### 42.17,250 - 42.17.340. 78-02-041 (Order DE 

### 77-35), § 173-03-100, filed 

### 1/17/78.J director or his delegate shall immediately consider the matter and either affirm or reverse such refusal. The final decision shall be sent to the objecting person within two business days following receipt of the petition for review. [Statutory Authority: RCW 

### 42.17.250 - 42.17- .340. 78-02-041 (Order DE 

### 77-35), § 

### 173-03-090, filed 

### 1/17/78.J 

### Pnctice And

### Procedure",'

.
. (e) 

### /Ii phone number where the person can 

### be reached in case the public records officer or designate needs to contact the person for further description of the material or any other reason. (f) A statement that the record will not be used for commercial purposes. (4) All requests by mail must be received by the department at least three business days before the requested date of inspection to-·allow ""the'public records officer or deslgnee'lo-make certain the requested records
are available and not exempt and, if necessary, to contact the person requesting inspection.

. (5) The department may in its discretion fil} requests made by telephone. (Statutory Authority:**R~W** 

### 42.17- .250 - 42.17.340.78-02-041 (Order DE 

### 77-35),§ 173- 03--Q6(), filed 

### 1/17/78.J

WAC 

### 173-03-070 Fees. No fee shall be charged for the inspection of public records. For printed, typed, and written material of a maximum size of 8 1/2" by 

### 14", the department shall charge a reasonable fee, determined from time to time by the department. for providing copies of public records and for use of the department's copy equipment, payable at the time copies
are furnished. This charge is the amount necessary to reimburse the department for its actual costs incident to such copying and shall not exceed 

### 20 cents per copy. For copies from microfilm, the charge shall not exceed 

### 40 cents per copy. Copies of maps. photos, reports. and other nonstandard items shall be furnished at the regular price established by the department. When other special copy work for nonstandard items is requested. the fee charged will reflect the total cost, including the time of department personnel. [Statutory Authority: RCW 

### 42- .17.250 - 42.17.340. 78-02-041 (Order DE 

### 77-35), § 173-03-070, filed 

### 1/17/78.J

WAC 

### 173-03-080 Statement ofreason for denial of public records request. When the department refuses, in whole or 

### part, a written request for inspection of any public record, it shall include a statement of the specific exemption authorizing the refusal and a brief explanation of how the exemption applies to the record withheld. [Statutory Authority: RCW 

### 42.17.250 - 42.17,340. 78- 02-041 (Order DE 

### 77-H), § 173-03-080, filed 

### 1/17/78.J

WAC 

### 173-03-090 Reflews of denial of public records request. 

### (I) Any person who objects to the refusal of a written request for a public record may petition for prompt review of such decision by tendering a written WAC 

### 173-04-020 Uniform procedural rules. In request forreview. The written request shall specifically those contested cases, declaratory proceedings, and rerefer-tothe written statement by the public records offl- quests for rule making in which the department ofecolcer or designee which constituted or accompanied tho ogy has authority to conduct hearings, practiCe and

.

### ~.refusat.: .(.;:J

### ~~**_~** •• 1' ," ,". ;.' . "

.... procedure. shall. 

### be in accordance with: those· uniform



### • (1)

### Immedi~J,.**a.f~r,** rcce-1Vlo, a, written request for. rules promulgated 

### by tho codo reviser and codifiecl as 

# 1/6--... 1lI,

.........

### t' 

### I.ii

.. ....**~'ftdS~e** 

### ..

### pQbn'C··'· ··''dapt'e;**'l~·W~C'as** 

### nOw' 'written or as h-e"reafter'- 

### '. . .' records 'officer**~.** other**sta~f** member 'denying the

### "re- amended.

... (Order' DE' 

### 71-'14, 

### § 173-04--020, filed quest shall refer It to the director or his delegate, The 

### 9/3/71.J 

# ·1·
:.:".

.<.:" 

# •

•

(1913 I!d.)

..,..._.'W•-... .• .

_ .-. '...

..-. ... " •.•.: 0". • • , :. '4 • • ••• " , • • _.... .' \ " ". • .

.. ." " • • .' 

# -------------_...-r



# e·:

,.

• • 0·



# .:.' OSWER DIRECTIVE *9541.00-1



### REWIRED

. At1IHORI'lY



### 1. PROCEOOPAL REClJIREMml'S

j**.~** .. 7.**~bO** 

## 1.1 SCope 

### of records sub- 

## 2.100(b) 42.! 7.020 (26) 

### Statute/ ject 

### to State requests (28)



### . Regulation
as broad 

### as scope of RC\"I 

### records defined by 

### EPA


## 1.2 certain materials 

## 2.104(b) 42.17.250 RC\YJ 

### fO\ 

### routinely available .260 

### without formal FOI


## 1.3 Reasonable effort 

## 2.109(b) l.r.2.11.290 

### fO\ 

### to assist requestor


## 1.4 Respc:xld 

### to request 

## 2.112 \VAC 

### :73-303-90 1 

### Statute/**A~ter** 

### 9/88 see 

### within 

## 20 days. Failure WAC**173-~03-90** 

### 5**F~lation** 

### to do 

## so**i~** 

### basis for judicial or administrative review



### 1.5 If request denied, 

## 2.113(f) 42.17.3!0 (4) 

### provide basis for denial and**!:.2.!7.32~** 

### and 

### notice of jUdicial/ 2.114(a)**\~'AC** 

### t73-03-030 

### administrative appeal procedures


## 1.6 Denial of judi- 42.17.320 

### Statute/ cial appeal 

### because 42.17.340 

### Regulation of untimely filing, W!>,C 

### ! 

### 73-03-090 

### provide 

## 30 days 

### to file timely**-~** 

### .., 

## 1.7 Decisial 00 

## 2.1:'7 42.17.320 

### Statute/ administrative '-VAC 

### 173-03-090 

### Regulation appeal wi

### thin 

## 30 days


### or by 

### next meeting of 

## i appellate body I**~ember** 

## 8, 1984 Page 

## 1 of 4

## section 3006(f) Checklist (continued) 

# o

o J and expenses FEDERAL 

## RBJUIRa1ENT 

## RCRA CITE STATE AUTHORITY REQUIRED 

## 40 CFR Sl'ATCTE/



## ..arrION/MOA AUTHORITY

- 

## 1.8 Failure to decide on 5 U.S.C.**l(2.17.3~O** 

## Statute/ appeal by 

## deadline consti- 552 (a)(6) Regulation tutes final agency action (C) and requestor's right to judicial review
1.9 Opportunity for 2.116**~:.t7.320** 

## 'staeute/ 

## jUdicial review of any lJ.:7..! 7.3LtO 

## Regulation final agency action denying request



# -- 1.10 Consider waiver of 2.120(d) lJ.2.!

### 7.300 

## K:>A fees for copies of 73-93-070 

## information



# - \ 

## 1.11 Attorney's fees 5 

## U.S.C. I 

## Statute/



# o

November 8, 1984 - Page 2 of 4.." .**~',** 

# .- Section 3006(f) Olecklist (ccntinued)

RCRA 

### CITE

40 

## ern STATEAUlHORITY**STA'IUI'E1RmJI.ATICN1~** 

### RECUIRED AtmDRITY



# e·"·

'.
';

## -

, 

### 2. SUBS'mNl'IVE RECUIREMENl'S



### Based on 

### statute, regulatioo or case 

### law, the Attorney General must certify that:



### 2.1 All records are avai1- 

## see Sf'e AG's staternent 

### Attorney able to the public unless 5 U.S.C. of 

### L/23/87. 

### General exempt from disclosure 552 for See also 

### 42.17.310 for 

### Statement exemptions exer-vptions. 

### as part of 2.2 All non-exempt 

### records See P.G's statement of 

### applicaavailable to the public 

## see 2.1 1/23/87. 

### ticn for regardless of whether arrj 

### authori

## zajustification or need 

### for tion for records shewn by 

### requestor §3006(f)

2.3 Same types of records 

## see 2.1 

## " available as EPA 

### provides·


## 2.4 State agrees to 

### " 

# . tom fullest possible disclosure §3006(f) See also 

### 42.t7.010 

# u n of records to public



## * Examples of records subject to release: Permit 

### applications and 

### ItOdifications; Biennial reports; Closure plans; Notification of a facility closure; Contin

### gency plan incident reports; Deli-sting petitions and 

### other petitians for variances or 

### waivers; Financial responsibility instruments; Environmental m::mitoring data (exenption 5 U.S.C. 522 (b) (9) of the roIA generally applies to such wells 

### as oil and 

### gas, rather than 

### to ground-water wells); Transporter spills reports, International shipment reports; Manifest exception, discrepancy and 

### unmanifested waste reports; EPA 

### facility identification numbers; General corresporrlence with facility; Enforcement orders, Inspection reports; and 

### Correct:ve action investigation results.



### November 8, 1984

- 

### Page 3 

### of 4

## Secticn 3006(f) Olecklist (a:mtinued)

_**~-:** 7

....· 

# c

RCPA CITE

40 CFR

### ~'lUl'E/RmJIATlCN/~ 

### .RECUIRED AtmDRI'I.Y



### 3. CONFIDENTIAL BUSINESS INFt>IM\TICN (CBl)



## 3.1 CBI not 

## defined any 

## 2.201(e)**lL3.2?~6:J** 

## Statute/**{<;e~** 

### l'.G's**<;<:2.t~M'C:;lt** 

### of 

## mare broadly than 40 CFR 

### and 

## 2.208

I**1-:,,:/n.7~** 

## Regulation Part 

## 2, S

... A 

### and B**.~** 1-./ L •."



## 3.2 If no claim of CBI at**270~12 l~**  

# -:.2ir'\. 

### !**t~**

# a Statute/ first opportunity, release (see AG's sratement of 

## Regulation 

## '/"-/0-' informaticn u s xtsr:


## 3.3 If CBI claim cannot be 

## 2.204(d)(1) See rcvised 

### ;AOA 

### tom 

## resolved within 20 days of (ii) Addendum 

### 1 J'.I!',' 

### :988 

## request, requestor l111St be , 

## notified of claim within 20 days and 

## told that State denied claim so as 

## to resolve CBI

' ,


### 4. OVEP$IGfr OF 5mTE PROGPAM



## 4.1 State tm.lSt keep 

## 10; or See revisec'**~~c:\** 

### MG. 

## file of denials of requests

..'·cde:1C\lm 

# .**~;** 

### lJ! \!**~9S8** 

## available for insoection
4.2 State informs EPA 

## of 271. 21(a) 5"e e:'I'-'t**i~,...** 

## ,

## :(:}. MC1\**~c'.~~** ':t



## - c; 

## prcposed.IOOdification of .:... / 

### its 

## basic statutory/ regulatory authority, forms, procedures, or priorities

November 8, 1984

- 

## Page 4 

## of 4


# o