60060 Federal Register / Vol. 65, No. 195 / Friday, October 6, 2000 / Rules and Regulations

GENERAL SERVICES

ADMINISTRATION

41 CFR Parts 101–40 and 102–117

[FPMR Amendment G–116]

RIN 3090–AH16

Transportation Management

AGENCY: Office of Governmentwide

Policy, GSA.

ACTION: Final rule.

SUMMARY: The General Services

Administration (GSA) is revising the

Federal Property Management

Regulations (FPMR) by moving coverage

on transportation and traffic

management into the Federal

Management Regulation (FMR). A crossreference is added to the FPMR to direct

readers to the coverage in the FMR. The

FMR coverage is written in plain

language to provide agencies with

updated regulatory material that is easy

to read and understand.

DATES: Effective October 6, 2000.

FOR FURTHER INFORMATION CONTACT: Ms.

Elizabeth Allison, Program Analyst,

Transportation Management Policy,

Office of Governmentwide Policy,

General Services Administration, at

202–219–1729, or Internet e-mail at

elizabeth.allison@gsa.gov

SUPPLEMENTARY INFORMATION:

A. Background

In response to President Clinton’s

mandate to Federal agencies to make

communication with the public more

understandable, General Services

Administration (GSA) is revising and

clarifying the transportation

management policies by writing them in

plain language and making other

substantial changes. This rule adds a

new part to the Federal Management

Regulation (FMR) that will phase in the

use of commercial transportation

documents, such as bills of lading, and

retire the corresponding Government

transportation documents whenever

possible.

The FMR is in the question and

answer format. Question and answer

format is an effective way to engage the

reader and to break the information into

manageable pieces. The FMR asks

questions in the first person, as the user

would. It then answers the questions in

the second and third person. The FMR

addresses the agency in the singular.

B. Substantive Changes

This final rule clarifies existing

transportation management

requirements. We incorporate the

Treasury, Postal and General

Government Appropriations Act of 1994

(see Public Law 103–123; 107 Stat.

1226, 1247) that changed GSA to a

nonmandatory source of transportation

services. The focus shifts the

transportation regulations away from

how agencies should use GSA’s

household goods and freight shipment

programs as mandatory sources of these

services. Changes are included to:

(a) Provide broad policy for agencies

to develop transportation programs that

best suit their needs;

(b) Require that all contracts and rate

tenders include the terms and

conditions formerly annotated on the

Government bills of lading. All

transportation documents must

reference the applicable contract or rate

tender;

(c) Include general business rules a

transportation manager will consider

before buying transportation services.

These rules give a broad range of

guidelines to ensure compliance with

other Governmental directives and

compliance with all Federal, State and

local laws;

(d) Eliminate the use of the Optional

Forms 1103 and 1203, Government Bill

of Lading, for domestic freight and

household goods shipments by

September 30, 2001;

(e) Expand the choices for acquiring

transportation and transportation

related services and incorporate the

terms and conditions previously noted

on the paper GBL in all contracts and

agreements;

(f) Expand the use of charge cards as

an alternative payment method for

transportation services. Agencies must

set up their own administrative rules

covering accountability, exceptions and

limits of the charge card;

(g) Introduce performance measures to

help agencies determine how well they

perform the transportation function and

support the agency mission;

(h) Introduce a section on

transportation service provider’s

performance defining what

transportation managers should expect

in the contractual agreement and what

recourse is available for

nonperformance;

(i) Add a requirement for reports.

Reporting transportation costs will help

agencies collect information for

forecasting and planning; and

(j) Add a separate section on

representation before regulatory bodies

to clarify the authority granted to GSA

and how an agency may request help.

A proposed rule was published on

February 28, 2000, at 65 FR 8817.

Comments were received from six

agencies and one member of the public.

All comments were considered in the

formulation of the final rule and, as a

result, a number of changes were made

to the proposed rule.

C. Executive Order 12866

GSA has determined that this final

rule is not a significant regulatory action

for the purposes of Executive Order

12866 of September 30, 1993.

D. Regulatory Flexibility Act

This final rule will not have a

significant economic impact on a

substantial number of small entities

within the meaning of the Regulatory

Flexibility Act, 5 U.S.C. 601, et seq.,

because the rule only applies to internal

agency management and will not have

a significant effect on the public.

E. Paperwork Reduction Act

The Paperwork Reduction Act does

not apply because this final rule does

not impose recordkeeping or

information collection requirements, or

the collection of information from

contractors, or members of the public

which require the approval of the Office

of Management and Budget (OMB)

under 44 U.S.C. 501–517.

F. Small Business Regulatory

Enforcement Fairness Act

This final rule is exempt from

Congressional review under 5 U.S.C.

801 since it relates solely to agency

management and personnel.

List of Subjects in 41 CFR Parts 101–40

and 102–117

Freight, Government property

management, Moving of household

goods, Reporting and recordkeeping

requirements, Transportation.

For the reasons set forth in the

preamble, GSA amends 41 CFR chapters

101 and 102 as follows:

CHAPTER 101—[AMENDED]

1. Part 101–40 is revised to read as

follows:

PART 101–40—TRANSPORTATION

AND TRAFFIC MANAGEMENT

Authority: 40 U.S.C. 486(c); Sec. 205(c), 63

Stat. 390.

§101–40.000 Cross-reference to the

Federal Management Regulation (FMR) (41

CFR chapter 102, parts 102–1 through 102–

220).

For information on transportation and

traffic management previously

contained in this part, see FMR part 117

(41 CFR part 102–117).

CHAPTER 102—[AMENDED]

2. Part 102–117 is added to

subchapter D of chapter 102 to read as

follows:

Federal Register / Vol. 65, No. 195 / Friday, October 6, 2000 / Rules and Regulations 60061

PART 102–117—TRANSPORTATION

MANAGEMENT

Subpart A—General

Sec.

102–117.5 What is transportation

management?

102–117.10 What is the scope of this part?

102–117.15 To whom does this part apply?

102–117.20 Are any agencies exempt from

this part?

102–117.25 What definitions apply to this

part?

Subpart B—Acquiring Transportation or

Related Services

102–117.30 What choices do I have when

acquiring transportation or related

services?

102–117.35 What are the advantages and

disadvantages to using GSA’s tender of

service?

102–117.40 When is it advantageous for me

to use another agency’s contract or rate

tender for transportation services?

102–117.45 What other factors must I

consider when using another agency’s

contract or rate tender?

102–117.50 What are the advantages and

disadvantages of contracting directly

with a TSP under FAR?

102–117.55 What are the advantages and

disadvantages of using a rate tender?

102–117.60 What is the importance of the

terms and conditions in a rate tender or

other transportation document?

102–117.65 What terms and conditions

must all rate tenders or contracts

include?

102–117.70 Where do I find more

information on terms and conditions?

102–117.75 How do I reference the rate

tender on transportation documents?

102–117.80 How are rate tenders filed?

102–117.85 What is the difference between

a Government bill of lading (GBL) and a

bill of lading?

102–117.90 May I use U.S. Government bill

of lading (GBL) (Optional Forms 1103

and 1203), to acquire freight, household

goods or other related transportation

services?

102–117.95 After the GBLs retire for

domestic shipments, what transportation

documents must I use to acquire freight,

household goods or other transportation

services?

Subpart C—Business Rules To Consider

Before Shipping Freight or Household

Goods

102–117.100 What business rules must I

consider before acquiring transportation

or related services?

102–117.105 What does best value mean

when routing a shipment?

102–117.110 What is satisfactory service?

102–117.115 How do I calculate total

delivery costs?

102–117.120 To what extent must I equally

distribute orders for transportation and

related services among TSPs?

102–117.125 How detailed must I describe

property for shipment when

communicating to a TSP?

102–117.130 Must I select TSPs who use

alternative fuels?

Subpart D—Restrictions That Affect

International Transportation of Freight and

Household Goods

102–117.135 What are the international

transportation restrictions?

102–117.140 What is cargo preference?

102–117.145 What are coastwise laws?

102–117.150 What do I need to know about

coastwise laws?

102–117.155 Where do I go for further

information about coastwise laws?

Subpart E—Shipping Freight

102–117.160 What is freight?

102–117.165 What shipping process must I

use for freight?

102–117.170 What reference materials are

available to ship freight?

102–117.175 What factors do I consider to

determine the mode of transportation?

102–117.180 What transportation

documents must I use to ship freight?

102–117.185 Where must I send a copy of

the transportation documents?

102–117.190 Where do I file a claim for loss

or damage to property?

102–117.195 Are there time limits affecting

filing of a claim?

Subpart F—Shipping Hazardous Material

(HAZMAT)

102–117.200 What is HAZMAT?

102–117.205 What are the restrictions for

transporting HAZMAT?

102–117.210 Where can I get guidance on

transporting HAZMAT?

Subpart G—Shipping Household Goods

102–117.215 What are household goods

(HHG)?

102–117.220 What choices do I have to ship

HHG?

102–117.225 What is the difference

between a contract or rate tender and a

commuted rate system?

102–117.230 Must I compare costs between

a contract or rate tender and the

commuted rate system before choosing

which method to use?

102–117.235 How do I get a cost

comparison?

102–117.240 What is my agency’s financial

responsibility to an employee who

chooses to move all or part of his/her

HHG under the commuted rate system?

102–117.245 What is my responsibility in

providing guidance to an employee who

wishes to use the commuted rate system?

102–117.250 What are my responsibilities

after shipping the household goods?

102–117.255 What actions may I take if the

TSP’s performance is not satisfactory?

102–117.260 What are my responsibilities

to employees regarding the TSP’s

liability for loss or damage claims?

102–117.265 Are there time limits that

affect filing a claim with a TSP for loss

or damage?

Subpart H—Performance Measures

102–117.270 What are agency performance

measures for transportation?

Subpart I—Transportation Service Provider

(TSP) Performance

102–117.275 What performance must I

expect from a TSP?

102–117.280 What aspects of the TSP’s

performance are important to measure?

102–117.285 What are my choices if a TSP’s

performance is not satisfactory?

102–117.290 What is the difference

between temporary nonuse, suspension

and debarment?

102–117.295 Who makes the decisions on

temporary nonuse, suspension and

debarment?

102–117.300 Do the decisions on temporary

nonuse, suspension and debarment go

beyond the agency?

102–117.305 Where do I go for information

on the process for suspending or

debarring a TSP?

102–117.310 What records must I keep on

temporary nonuse, suspension or

debarment of a TSP?

102–117.315 Who must I notify on

suspension or debarment of a TSP?

Subpart J—Representation Before

Regulatory Body Proceedings

102–117.320 What is a transportation

regulatory body proceeding?

102–117.325 May my agency appear on its

own behalf before a transportation

regulatory body proceeding?

102–117.330 When, or under what

circumstances, would GSA delegate

authority to an agency to appear on its

own behalf before a transportation

regulatory body proceeding?

102–117.335 How does my agency ask for a

delegation to represent itself in a

regulatory body proceeding?

102–117.340 What other types of assistance

may GSA provide agencies in dealing

with regulatory bodies?

Subpart K—Reports

102–117.345 Is there a requirement for me

to report to GSA on my transportation

activities?

102–117.350 How will GSA use reports I

submit?

Subpart L—Governmentwide

Transportation Policy Council (GTPC)

102–117.355 What is the Governmentwide

Transportation Policy Council (GTPC)?

102–117.360 Where can I get more

information about the GTPC?

Authority: 31 U.S.C. 3726; 40 U.S.C. 481,

et seq.

Subpart A—General

§ 102–117.5 What is transportation

management?

Transportation management is agency

oversight of the physical movement of

commodities, household goods (HHG)

and other freight from one location to

another by a transportation service

provider (TSP).

§ 102–117.10 What is the scope of this

part?

This part addresses shipping freight

and household goods worldwide.

60062 Federal Register / Vol. 65, No. 195 / Friday, October 6, 2000 / Rules and Regulations

Freight is property or goods transported

as cargo. Household goods are not

Government property, but are

employees’ personal property entrusted

to the Government for shipment.

§ 102–117.15 To whom does this part

apply?

This part applies to all agencies and

wholly owned Government corporations

as defined in 5 U.S.C. 101 et seq. and

31 U.S.C. 9101(3), except those

indicated in § 102–117.20.

§ 102–117.20 Are any agencies exempt

from this part?

(a) The Department of Defense is

exempted from this part by an

agreement under the Federal Property

and Administrative Services Act of

1949, as amended (40 U.S.C. 481 et

seq.), except for the rules to debar or

suspend a TSP under the Federal

Acquisition Regulation (48 CFR part 9,

subpart 9.4).

(b) Subpart D of this part, covering

household goods, does not apply to the

uniformed service members, under Title

37 of the United States Code, ‘‘Pay and

Allowances of the Uniformed Services,’’

including the uniformed service

members serving in civilian agencies

such as the U.S. Coast Guard, National

Oceanic and Atmospheric

Administration and the Public Health

Service.

§ 102–117.25 What definitions apply to this

part?

The following definitions apply to

this part:

Accessorial charges are charges for

services other than line-haul charges.

Examples of accessorial charges are:

(1) Inside delivery, redelivery,

reconsignment, and demurrage or

detention for freight; and

(2) Packing, unpacking, appliance

servicing, blocking and bracing, and

special handling for household goods.

Agency is any executive agency, but

does not include:

(1) A Government Controlled

Corporation;

(2) The Tennessee Valley Authority;

(3) The Virgin Islands Corporation;

(4) The Atomic Energy Commission;

(5) The Central Intelligence Agency;

(6) The Panama Canal Commission;

and

(7) The National Security Agency,

Department of Defense.

Bill of lading, sometimes referred to as

a commercial bill of lading (but includes

GBLs), is the document used as a receipt

of goods and documentary evidence of

title.

Cargo preference is the legal

requirement for all, or a portion of all,

ocean-borne cargo to be transported on

U.S. flag vessels.

Commuted rate system is the system

under which an agency may allow its

employees to make their own household

goods shipping arrangements, and apply

for reimbursement.

Consignee is the person or agent to

whom freight or household goods are

delivered.

Consignor is the person or firm that

ships freight or household goods to a

consignee.

Contract of carriage is a contract

between the TSP and the agency to

transport freight or household goods.

Debarment is an action to exclude a

TSP, for a period of time, from

providing services under a rate tender or

any contract under the Federal

Acquisition Regulation (48 CFR part 9,

subpart 9.406).

Demurrage is the penalty charge to an

agency for delaying the agreed time to

load or unload shipments by rail or

ocean TSPs.

Detention is the penalty charge to an

agency for delaying the agreed time to

load or unload shipments by truck

TSPs.

Electronic commerce is an electronic

technique for carrying out business

transactions (ordering and paying for

goods and services), including

electronic mail or messaging, Internet

technology, electronic bulletin boards,

charge cards, electronic funds transfers,

and electronic data interchange.

Foreign flag vessel is any vessel of

foreign registry including vessels owned

by U.S. citizens but registered in a

foreign country.

Freight is property or goods

transported as cargo.

Government bill of lading (GBL) is the

Optional Form 1103 or 1203, the

transportation document used as a

receipt of goods, evidence of title, and

a contract of carriage.

Governmentwide Transportation

Policy Council (GTPC) is an interagency

forum to help GSA formulate policy. It

provides agencies managing

transportation programs a forum to

exchange information and ideas to solve

common problems. For further

information on this council, see web

site: http://www.policyworks.gov/

transportation.

Hazardous material is a substance or

material the Secretary of Transportation

determines to be an unreasonable risk to

health, safety, and property when

transported in commerce, and labels as

hazardous under section 5103 of the

Federal Hazardous Materials

Transportation Law (49 U.S.C. 5103 et

seq.). When transported internationally

hazardous material may be classified as

‘‘Dangerous Goods.’’ All such freight

must be marked in accordance with

applicable regulations and the carrier

must be notified in advance.

Household goods (HHG) are the

personal effects of Government

employees and their dependents.

Line-Haul is the movement of freight

between cities excluding pickup and

delivery service.

Mode is a method of transportation,

such as rail, motor, air, water, or

pipeline.

Rate schedule is a list of freight rates,

taxes, and charges assessed against nonhousehold goods cargo.

Rate tender is an offer a TSP sends to

an agency, containing service rates and

charges.

Receipt is a written or electronic

acknowledgment by the consignee or

TSP as to when and where a shipment

was received.

Release/declared value is stated in

dollars and is considered the assigned

value of the cargo for reimbursement

purposes, not necessarily the actual

value of the cargo. Released value may

be more or less than the actual value of

the cargo. The released value is the

maximum amount that could be

recovered by the agency in the event of

loss or damage for the shipments of

freight and household goods. The

statement of released value must be

shown on any applicable tariff, tender,

or other document covering the

shipment.

Reparation is a payment to or from an

agency to correct an improper

transportation billing involving a TSP.

Improper routing, overcharges or

duplicate payments may cause such

improper billing. This is different from

a payment to settle a claim for loss and

damage.

Suspension is an action taken by an

agency to disqualify a TSP from

receiving orders for certain services

under a contract or rate tender (48 CFR

part 9, subpart 9.407).

Transportation document is any

executed agreement for transportation

service, such as bill of lading,

Government bill of lading (GBL),

Government travel request (GTR) or

transportation ticket.

Transportation service provider (TSP)

is any party, person, agent or carrier that

provides freight or passenger

transportation and related services to an

agency. For a freight shipment this

would include packers, truckers and

storers. For passenger transportation

this would include airlines, travel

agents and travel management centers.

U.S. flag air carrier is an air carrier

holding a certificate issued by the

United States under 49 U.S.C. 41102 (49

Federal Register / Vol. 65, No. 195 / Friday, October 6, 2000 / Rules and Regulations 60063

U.S.C. 40118, 48 CFR part 47, subpart

47.4).

U.S. flag vessel is a commercial

vessel, registered and operated under

the laws of the U.S., owned and

operated by U.S. citizens, and used in

commercial trade of the United States.

Subpart B—Acquiring Transportation

or Related Services

§ 102–117.30 What choices do I have when

acquiring transportation or related

services?

When you acquire transportation or

related services you may:

(a) Use the GSA tender of service;

(b) Use another agency’s contract or

rate tender with a TSP only if allowed

by the terms of that agreement or if the

Administrator of General Services

delegates authority to another agency to

enter an agreement available to other

Executive agencies;

(c) Contract directly with a TSP using

the acquisition procedures under the

Federal Acquisition Regulation (FAR)

(48 CFR chapter 1); or

(d) Negotiate a rate tender under a

Federal transportation procurement

statute, 49 U.S.C. 10721 or 13712.

§ 102–117.35 What are the advantages and

disadvantages of using GSA’s tender of

service?

(a) It is an advantage to use GSA’s

tender of service when you want to:

(1) Use GSA’s authority to negotiate

on behalf of the Federal Government

and take advantage of the lower rates

and optimum service that result from a

larger volume of business;

(2) Use a uniform tender of service;

and

(3) Obtain assistance with loss and

damage claims.

(b) It is a disadvantage to use GSA’s

tender of service when:

(1) You want an agreement that is

binding for a longer term than the GSA

tender of service;

(2) You have sufficient time to follow

FAR contracting procedures; and

(3) You do not want to pay for the

GSA administrative service charge as a

participant in the GSA rate tender

programs.

§ 102–117.40 When is it advantageous for

me to use another agency’s contract or rate

tender for transportation services?

It is advantageous to use another

agency’s contract or rate tender for

transportation services when the

contract or rate tender offers better or

equal value than otherwise available to

you.

§ 102–117.45 What other factors must I

consider when using another agency’s

contract or rate tender?

When using another agency’s contract

or rate tender, you must:

(a) Assure that the contract or rate

tender meets any special requirements

unique to your agency;

(b) Pay any other charges imposed by

the other agency for external use of their

contract or rate tender; and

(c) Ensure the terms of the other

agency’s contract or rate tender allow

you to use it.

§ 102–117.50 What are the advantages and

disadvantages of contracting directly with a

TSP under the FAR?

(a) The FAR is an advantage to use

when:

(1) You ship consistent volumes in

consistent traffic lanes;

(2) You have sufficient time to follow

FAR contracting procedures; and

(3) Your contract office is able to

handle the requirement.

(b) The FAR may be a disadvantage

when you:

(1) Cannot prepare and execute a FAR

contract within your time frame; or

(2) Have recurring shipments between

designated places, but do not expect

sufficient volume to obtain favorable

rates.

§ 102–117.55 What are the advantages and

disadvantages of using a rate tender?

(a) Using a rate tender is an advantage

when you:

(1) Have a shipment that must be

made within too short a time frame to

identify or solicit for a suitable contract;

or

(2) Have shipments recurring between

designated places, but do not expect

sufficient volume to obtain favorable

rates.

(b) Using a rate tender may be a

disadvantage when:

(1) You have sufficient time to use the

FAR and this would achieve better

results;

(2) You require transportation service

for which no rate tender currently

exists; or

(3) A TSP may revoke or terminate the

tender on short notice.

§ 102–117.60 What is the importance of

terms and conditions in a rate tender or

other transportation document?

Terms and conditions are important

to protect the Government’s interest and

establish the performance and standards

expected of the TSP. It is important to

remember that terms and conditions are:

(a) Negotiated between the agency and

the TSP before movement of any item;

and

(b) Included in all contracts and rate

tenders listing the services the TSP is

offering to perform at the cost presented

in the rate tender or other transportation

document.

Note to § 102–117.60: You must reference

the negotiated contract or rate tender on all

transportation documents. For further

information see § 102–117.65.

§ 102–117.65 What terms and conditions

must all rate tenders or contracts include?

All rate tenders and contracts must

include, at a minimum, the following

terms and conditions:

(a) Charges cannot be prepaid.

(b) Charges are not paid at time of

delivery.

(c) Interest shall accrue from the

voucher payment date on overcharges

made and shall be paid at the same rate

in effect on that date as published by the

Secretary of the Treasury according to

the Debt Collection Act of 1982, 31

U.S.C. 3717.

(d) To qualify for the rates specified

in a rate tender filed under the

provisions of the Federal transportation

procurement statutes (49 U.S.C. 10721

or 13712), property must be shipped by

or for the Government and the rate

tender must indicate the Government is

either the consignor or the consignee

and include the following statement:

Transportation is for the (agency name)

and the total charges paid to the

transportation service provider by the

consignor or consignee are for the benefit of

the Government.

(e) When using a rate tender for

transportation under a costreimbursable contract, include the

following statement in the rate tender:

Transportation is for the (agency name),

and the actual total transportation charges

paid to the transportation service provider by

the consignor or consignee are to be

reimbursed by the Government pursuant to

cost reimbursable contract (number). This

may be confirmed by contacting the agency

representative at (name, address and

telephone number).

(f) Other terms and conditions that

may be specific to your agency or the

TSP such as specialized packaging

requirements or HAZMAT. For further

information see the ‘‘U.S. Government

Freight Transportation Handbook,’’

available by contacting:

General Services Administration

Federal Supply Service

Audit Division (FBA)

1800 F Street, NW.

Washington, DC 20405

http://www.fss.gsa.gov/transtrav

§ 102–117.70 Where do I find more

information on terms and conditions?

You may find more information about

terms and conditions in part 102–118 of

this chapter, or the ‘‘U.S. Government

60064 Federal Register / Vol. 65, No. 195 / Friday, October 6, 2000 / Rules and Regulations

Freight Transportation Handbook’’ (see

§ 102–117.65(f)).

§ 102–117.75 How do I reference the rate

tender on transportation documents?

To ensure proper reference of a rate

tender on all shipments, you must show

the applicable rate tender number and

carrier identification on all

transportation documents, such as,

section 13712 quotation, ‘‘ABC

Transportation Company, Tender

Number * * *’’.

§ 102–117.80 How are rate tenders filed?

(a) The TSP must file a written rate

tender with your agency.

(b) You must send two copies of the

rate tender to:

General Services Administration

Federal Supply Service, Audit Division

(FBA)

1800 F Street, NW.

Washington, DC 20405

http://www.fss.gsa.gov/transtrav

§ 102–117.85 What is the difference

between a Government bill of lading (GBL)

and a bill of lading?

(a) A Government bill of lading (GBL),

Optional Forms 1103 and 1203, is a

controlled document that conveys

specific terms and conditions to protect

the Government interest and serves as

the contract of carriage.

(b) A bill of lading, sometimes

referred to as a commercial bill of

lading, is the document used as a

receipt of goods and documentary

evidence of title.

(c) Use a bill of lading for Government

shipments if the specific terms and

conditions of a GBL are included in any

contract or rate tender (see § 102–

117.65) and the bill of lading makes

reference to that contract or rate tender

(see § 102–117.75 and the ‘‘U.S.

Government Freight Transportation

Handbook’’).

§ 102–117.90 May I use U.S. Government

bill of lading (GBL) (Optional Forms 1103

and 1203), to acquire freight, household

goods or other related transportation

services?

You may use the GBL, Optional

Forms 1103 or 1203, to acquire

transportation services offered under a

contract or rate tender until September

30, 2001. The GBL will completely

phase out for domestic shipments on

September 30, 2001, and be replaced by

commercial bills of lading. After

September 30, 2001, you may use the

GBL only for international shipments

(including domestic offshore

shipments).

§ 102–117.95 After the GBLs retire for

domestic shipments, what transportation

documents must I use to acquire freight,

household goods or other transportation

services?

Bills of lading and purchase orders

are the transportation documents you

use to acquire freight, household goods

and other transportation services after

the GBLs retire for domestic shipments.

Terms and conditions in § 102–117.65

and the ‘‘U.S. Government Freight

Transportation Handbook’’ will still be

required. For further information on

payment methods, see part 102–118 of

this chapter.

Subpart C—Business Rules To

Consider Before Shipping Freight or

Household Goods

§ 102–117.100 What business rules must I

consider before acquiring transportation or

related services?

When acquiring transportation or

related services you must:

(a) Use the mode or individual

transportation service provider (TSP)

that provides the overall best value to

the agency. For more information, see

§§ 102–117.105 through 102–117.130;

(b) Demonstrate no preferential

treatment to any TSP when arranging for

transportation services except on

international shipments. Preference on

international shipments must be given

to United States registered commercial

vessels and aircraft;

(c) Ensure that small businesses

receive equal opportunity to compete

for all business they can perform to the

maximum extent possible, consistent

with the agency’s interest (see 48 CFR

part 19);

(d) Encourage minority-owned

businesses and women-owned

businesses, to compete for all business

they can perform to the maximum

extent possible, consistent with the

agency’s interest (see 48 CFR part 19);

(e) Review the need for insurance.

Generally, the Government is selfinsured; however, there are instances

when the Government will purchase

insurance coverage for Government

property. An example may be cargo

insurance for international air cargo

shipments to cover losses over those

allowed under the International Air

Transport Association (IATA) or for

ocean freight shipments; and

(f) Consider the added requirements

on international transportation found in

subpart D of this part.

§ 102–117.105 What does best value mean

when routing a shipment?

Best value to your agency when

routing a shipment means using the

mode or individual TSP providing the

best combination of satisfactory service

factors.

§ 102–117.110 What is satisfactory

service?

You should consider the following

factors in assessing whether a TSP offers

satisfactory service:

(a) Availability and suitability of the

TSP’s equipment;

(b) Adequacy of shipping and

receiving facilities at origin and

destination;

(c) Adequacy of pickup and/or

delivery service;

(d) Availability of accessorial and

special services;

(e) Estimated time in transit;

(f) Record of past performance of the

TSP including accuracy of billing;

(g) Capability of warehouse

equipment and storage space; and

(h) Experience of company,

management, and personnel to perform

the requirements.

§ 102–117.115 How do I calculate total

delivery costs?

You calculate total delivery costs for

a shipment by considering all costs

related to the shipping or receiving

process, such as packing, blocking,

bracing, drayage, loading and

unloading, and transporting.

§ 102–117.120 To what extent must I

equally distribute orders for transportation

and related services among TSPs?

You must assure that small

businesses, socially or economically

disadvantaged and women-owned TSPs

have equal opportunity to provide the

transportation or related services.

§ 102–117.125 How detailed must I

describe property for shipment when

communicating to a TSP?

You must describe property in enough

detail for the TSP to determine the type

of equipment or any special precautions

necessary to move the shipment. Details

might include weight, volume,

measurements, routing, hazardous

cargo, or special handling designations.

§ 102–117.130 Must I select TSPs who use

alternative fuels?

No, but, whenever possible, you are

encouraged to select TSPs that use

alternative fuel vehicles and equipment,

under policy in the Clean Air Act

Amendments of 1990 (42 U.S.C. 7612)

or the Energy Policy Act of 1992 (42

U.S.C. 13212).

Federal Register / Vol. 65, No. 195 / Friday, October 6, 2000 / Rules and Regulations 60065

Subpart D—Restrictions That Affect

International Transportation of Freight

and Household Goods

§ 102–117.135 What are the international

transportation restrictions?

Several statutes mandate the use of

U.S. flag carriers for international

shipments (see 48 CFR part 47, subparts

47.4 and 47.5). For example:

(a) Arrangements for international air

transportation services must follow the

Fly America Act (International Air

Transportation Fair Competitive

Practices Act of 1974) (49 U.S.C. 40118);

and

(b) International movement of

property by water is subject to the cargo

preference laws (see 46 CFR part 381

and 48 CFR part 47, subpart 47.5),

which require the use of a U.S. flag

carrier when service is available. The

Maritime Administration (MARAD)

monitors agency compliance of these

laws. All Government shippers must

send a rated copy of the ocean carrier’s

bill of lading to MARAD within 30 days

of loading aboard a vessel to:

Department of Transportation

Maritime Commission

Office of Cargo Preference

400 7th Street, SW.

Washington, DC 20590

http://www.marad.dot.gov/

Tel. 1–800–9US-FLAG

E-mail: cargo@marad.dot.gov

Note to § 102–117.135(b): Non-vessel

Operations Common Carrier (NVOCC) or

freight forwarder bills of lading are not

acceptable (see 48 CFR part 47).

§ 102–117.140 What is cargo preference?

Cargo preference is the statutory

requirement that all, or a portion of all,

ocean-borne cargo that moves

internationally be transported on U.S.

flag vessels. Deviations or waivers from

the cargo preference laws must be

approved by:

Department of Transportation

Maritime Administration

Office of Cargo Preference

400 7th Street, SW.

Washington, DC 20590

http://www.marad.dot.gov/

Tel. 1–800–9US-FLAG

e-mail: cargo@marad.dot.go

§ 102–117.145 What are coastwise laws?

Coastwise laws refer to laws

governing shipment of freight,

household goods and passengers by

water between points in the United

States or its territories. The purpose of

these laws is to assure reliable shipping

service and the existence of a maritime

capability in times of war or national

emergency (see section 27 of the

Merchant Marine Act of 1920, 46 App.

U.S.C. 883, 19 CFR 4.80).

§ 102–117.150 What do I need to know

about coastwise laws?

You need to know that:

(a) Goods transported entirely or

partly by water between U.S. points,

either directly or via a foreign port, must

travel in U.S. Maritime Administration

(MARAD) authorized U.S. Flag vessels;

(b) There are exceptions and limits for

the U.S. Island territories and

possessions in the Atlantic and Pacific

Oceans (see § 102–117.155); and

(c) The Secretary of the Treasury is

empowered to impose monetary

penalties against agencies that violate

the coastwise laws.

§ 102–117.155 Where do I go for further

information about coastwise laws?

You may refer to 46 App. U.S.C. 883,

19 CFR 4.80, DOT MARAD, the U.S.

Coast Guard or U.S. Customs Service for

further information on exceptions to the

coastwise laws.

Subpart E—Shipping Freight

§ 102–117.160 What is freight?

Freight is property or goods

transported as cargo.

§ 102–117.165 What shipping process

must I use for freight?

Use the following shipping process

for freight:

(a) For domestic shipments you must:

(1) Identify what you are shipping;

(2) Decide if the cargo is HAZMAT,

classified, or sensitive that may require

special handling or placards;

(3) Decide mode;

(4) Check for applicable contracts or

rate tenders within your agency or other

agencies, including GSA;

(5) Select the most efficient and

economical TSP that gives the best

value;

(6) Prepare shipping documents; and

(7) Schedule pickup, declare released

value and ensure prompt delivery with

a fully executed receipt, and oversee

shipment.

(b) For international shipments you

must follow all the domestic procedures

and, in addition, comply with the cargo

preference laws. For specific

information, see subpart D of this part.

§ 102–117.170 What reference materials

are available to ship freight?

(a) The following is a partial list of

handbooks and guides available from

GSA:

(1) U.S. Government Freight

Transportation Handbook;

(2) Limited Authority to Use

Commercial Forms and Procedures;

(3) Submission of Transportation

Documents; and

(4) Things to be Aware of When

Routing or Receiving Freight Shipments.

(b) For the list in paragraph (a) of the

section and other reference materials,

contact:

(1) General Services Administration,

Federal Supply Service, Audit

Division (FBA), 1800 F Street, NW.,

Washington, DC 20405, http://

www.fss.gsa.gov/transtrav; or

(2) General Services Administration,

Federal Supply Service, 1500

Bannister Road, Kansas City, MO

64131, http://www.kc.gsa.gov/fsstt.

§ 102–117.175 What factors do I consider

to determine the mode of transportation?

Your shipping urgency and any

special handling requirements

determine which mode of transportation

you select. Each mode has unique

requirements for documentation,

liability, size, weight and delivery time.

HAZMAT, radioactive, and other

specialized cargo may require special

permits and may limit your choices.

§ 102–117.180 What transportation

documents must I use to ship freight?

To ship freight:

(a) By land (domestic shipments), use

a bill of lading;

(b) By land (international shipments),

use the GBL;

(c) By ocean, use an ocean bill of

lading, when suitable, along with the

GBL; and

(d) By air, use a bill of lading.

§ 102–117.185 Where must I send a copy

of the transportation documents?

(a) You must forward an original copy

of all transportation documents to:

General Services Administration

Federal Supply Service

Audit Division (FBA)

1800 F Street, NW.

Washington, DC 20405

(b) For all property shipments subject

to the cargo preference laws (see § 102–

117.140), a copy of the ocean carrier’s

bill of lading, showing all freight

charges, must be sent to MARAD within

30 days of vessel loading.

§ 102–117.190 Where do I file a claim for

loss or damage to property?

You must file a claim for loss or

damage to property with the TSP.

§ 102–117.195 Are there time limits

affecting filing of a claim?

Yes, several statutes limit the time for

administrative or judicial action against

a TSP. Refer to part 102–118 of this

chapter for more information and the

time limit tables.

60066 Federal Register / Vol. 65, No. 195 / Friday, October 6, 2000 / Rules and Regulations

Subpart F—Shipping Hazardous

Material (HAZMAT)

§ 102–117.200 What is HAZMAT?

HAZMAT is a substance or material

the Secretary of Transportation

determines to be an unreasonable risk to

health, safety and property when

transported in commerce. Therefore,

there are restrictions on transporting

HAZMAT (49 U.S.C. 5103 et seq.).

§ 102–117.205 What are the restrictions for

transporting HAZMAT?

Agencies that ship HAZMAT are

subject to the Environmental Protection

Agency and the Department of

Transportation regulations, as well as

applicable State and local government

rules and regulations.

§ 102–117.210 Where can I get guidance

on transporting HAZMAT?

The Secretary of Transportation

prescribes regulations for the safe

transportation of HAZMAT in intrastate,

interstate, and foreign commerce in 49

CFR parts 171 through 180. The

Environmental Protection Agency also

prescribes regulations on transporting

HAZMAT in 40 CFR parts 260 through

266. You may also call the HAZMAT

information hotline at 1–800–467–4922

(Washington, DC area, call 202–366–

4488).

Subpart G—Shipping Household

Goods

§ 102–117.215 What are household goods

(HHG)?

Household goods (HHG) are the

personal effects of Government

employees and their dependents.

§ 102–117.220 What choices do I have to

ship HHG?

(a) You may choose to ship HHG by:

(1) Using the commuted rate system;

(2) GSA’s Centralized Household

Goods Traffic Management Program

(CHAMP);

(3) Contracting directly with a TSP,

(including a relocation company that

offers transportation services) using the

acquisition procedures under the

Federal Acquisition Regulation (FAR)

(see § 102–117.35);

(4) Using another agency’s contract

with a TSP (see § § 102–117.40 and 102–

117.45);

(5) Using a rate tender under the

Federal transportation procurement

statutes (49 U.S.C. 10721 or 13712) (see

§ 102–117.35).

(b) As an alternative to the choices in

paragraph (a) of this section, you may

request the Department of State to assist

with shipments of HHG moving to,

from, and between foreign countries or

international shipments originating in

the continental United States. The

nearest U.S. Embassy or Consulate may

assist with arrangements of movements

originating abroad. For further

information contact:

Department of State

Transportation Operations

2201 C Street, NW.

Washington, DC 20520

Note to § –117.220: Agencies must use the

commuted rate system for civilian employees

who transfer between points inside the

continental United States unless it is evident

from the cost comparison that the

Government will incur a savings ($100 or

more) using another choice listed. The use of

household goods rate tenders is not

authorized when household goods are

shipped under the commuted rate system.

§ 102–117.225 What is the difference

between a contract or a rate tender and a

commuted rate system?

(a) Under a contract or a rate tender,

the agency prepares the bill of lading

and books the shipment. The agency is

the shipper and pays the TSP the

applicable charges. If loss or damage

occurs, the agency may either file a

claim on behalf of the employee directly

with the TSP, or help the employee in

filing a claim against the TSP.

(b) Under the commuted rate system

an employee arranges for shipping HHG

and is reimbursed by the agency for the

resulting costs. Use this method only

within the continental United States

(not Hawaii or Alaska). The agency

reimburses the employee according to

the Commuted Rate Schedule published

by the GSA. The Commuted Rate

Schedule (without rate table) is

available on the Internet at http://

www.policyworks.gov.

(c) For rate table information or a

subscription for the Commercial

Relocation Tariff contact:

American Moving and Storage Association

1611 Duke Street

Alexandria, VA 22314–3482

Tel. 703–683–7410

(d) For further information or

assistance, you may contact:

General Services Administration

National Customer Service Center

1500 Bannister Road

Kansas City, MO 64131

http://www.kc.gsa.gov/fsstt

§ 102–117.230 Must I compare costs

between a contract or a rate tender and the

commuted rate system before choosing

which method to use?

Yes, you must compare the cost

between a contract or a rate tender, and

the commuted rate system before you

make a decision.

§ 102–117.235 How do I get a cost

comparison?

(a) You may calculate a cost

comparison internally according to 41

CFR 302–8.3.

(b) You may request GSA to perform

the cost comparison if you participate in

the CHAMP program by sending GSA

the following information as far in

advance as possible (preferably 30

calendar days):

(1) Name of employee;

(2) Origin city, county and State;

(3) Destination city, county, and State;

(4) Date of household goods pick up;

(5) Estimated weight of shipments;

(6) Number of days storage-in-transit

(if applicable); and

(7) Other relevant data.

(c) For more information on cost

comparisons contact:

General Services Administration

Federal Supply Service

1500 Bannister Road

Kansas City, MO 64131

http://www.kc.gsa.gov/fsstt

Note to § 102–117.235(c): GSA may charge

an administrative fee for agencies not

participating in the CHAMP program.

§ 102–117.240 What is my agency’s

financial responsibility to an employee who

chooses to move all or part of his/her HHG

under the commuted rate system?

(a) Your agency is responsible for

reimbursing the employee what it

would cost the Government to ship the

employee’s HHG by the most costeffective means available or the

employee’s actual moving expenses,

whichever is less.

(b) The employee is liable for the

additional cost when the cost of

transportation arranged by the employee

is more than what it would cost the

Government.

Note to § 102–117.240: For more

information on how to ship household goods,

refer to 41 CFR 302–8.3.

§ 102–117.245 What is my responsibility in

providing guidance to an employee who

wishes to use the commuted rate system?

You must counsel employees that

they may be liable for all costs above the

amount reimbursed by the agency if

they select a TSP that charges more than

provided under the Commuted Rate

Schedule.

§ 102–117.250 What are my

responsibilities after shipping the

household goods?

(a) Each agency should develop an

evaluation survey for the employee to

complete following the move.

(b) Under the CHAMP program, you

must counsel employees to fill out their

portion of the GSA Form 3080,

Federal Register / Vol. 65, No. 195 / Friday, October 6, 2000 / Rules and Regulations 60067

Household Goods Carrier Evaluation

Report. This form reports the quality of

the TSP’s performance. After

completing the appropriate sections of

this form, the employee must send it to

the bill of lading issuing officer who in

turn will complete the form and forward

it to:

General Services Administration

National Customer Service Center

1500 Bannister Rd.

Kansas City, MO 64131

http://www.kc.gsa.gov.fss/fsstt

§ 102–117.255 What actions may I take if

the TSP’s performance is not satisfactory?

If the TSP’s performance is not

satisfactory, you may place a TSP in

temporary nonuse, suspended status, or

debarred status. For more information

on doing this, see subpart I of this part

and the FAR (48 CFR 9.406–3 and

9.407–3).

§ 102–117.260 What are my

responsibilities to employees regarding the

TSP’s liability for loss or damage claims?

Regarding the TSP’s liability for loss

or damage claims, you must:

(a) Advise employees on the limits of

the TSP’s liability for loss of and

damage to their HHG so the employee

may evaluate the need for added

insurance;

(b) Inform the employee about the

procedures to file claims for loss and

damage to HHG with the TSP; and

(c) Counsel employees, who have a

loss or damage to their HHG that

exceeds the amount recovered from a

TSP, on procedures for filing a claim

against the Government for the

difference. Agencies may compensate

employees up to $40,000 on claims for

loss and damage under 31 U.S.C. 3721,

3723 (41 CFR 302–8.2(f)).

§ 102–117.265 Are there time limits that

affect filing a claim with a TSP for loss or

damage?

Yes, several statutes limit the time for

filing claims or taking other

administrative or judicial action against

a TSP. Refer to part 102–118 of this

chapter for information on claims.

Subpart H—Performance Measures

§ 102–117.270 What are agency

performance measures for transportation?

(a) Agency performance measures are

indicators of how you are supporting

your customers and doing your job. By

tracking performance measures you can

report specific accomplishments and

your success in supporting the agency

mission. The Government Performance

and Results Act (GPRA) of 1993 (31

U.S.C. 1115) requires agencies to

develop business plans and set up

program performance measures.

(b) Examples of performance

measurements in transportation would

include how well you:

(1) Increase the use of electronic

commerce;

(2) Adopt industry best practices and

services to meet your agency

requirements;

(3) Use TSPs with a track record of

successful past performance or proven

superior ability;

(4) Take advantage of competition in

moving agency freight and household

goods;

(5) Assure that delivery of freight and

household goods is on time against

measured criteria; and

(6) Create simplified procedures to be

responsive and adaptive to the customer

needs and concerns.

Subpart I—Transportation Service

Provider (TSP) Performance

§ 102–117.275 What performance must I

expect from a TSP?

You must expect the TSP to provide

consistent and satisfactory service to

meet your agency transportation needs.

§ 102–117.280 What aspects of the TSP’s

performance are important to measure?

Important TSP performance measures

may include, but are not limited to the:

(a) TSP’s percentage of on-time

deliveries;

(b) Percentage of shipments that

include overcharges or undercharges;

(c) Percentage of claims received in a

given period;

(d) Percentage of returns received ontime;

(e) Percentage of shipments rejected;

(f) Percentage of billing improprieties;

(g) Average response time on tracing

shipments;

(h) TSP’s safety record (accidents,

losses, damages or misdirected

shipments) as a percentage of all

shipments;

(i) TSP’s driving record (accidents,

traffic tickets and driving complaints) as

a percentage of shipments; and

(j) Percentage of customer satisfaction

reports on carrier performance.

§ 102–117.285 What are my choices if a

TSP’s performance is not satisfactory?

You may choose to place a TSP in

temporary nonuse, suspension, or

debarment if performance is

unsatisfactory.

§ 102–117.290 What is the difference

between temporary nonuse, suspension

and debarment?

(a) Temporary nonuse is limited to

your agency and initiated by the agency

transportation officers for a period not

to exceed 90 days for:

(1) Willful violations of the terms of

the rate tender;

(2) Persistent or willful failure to meet

requested packing and pickup service;

(3) Failure to meet required delivery

dates;

(4) Violation of Department of

Transportation (DOT) hazardous

material regulations;

(5) Mishandling of freight, damaged or

missing transportation seals, improper

loading, blocking, packing or bracing of

property;

(6) Improper routing of property;

(7) Subjecting your shipments to

unlawful seizure or detention by failing

to pay debts;

(8) Operating without legal authority;

(9) Failure to settle claims according

to Government regulations; or

(10) Repeated failure to comply with

regulations of DOT, Surface

Transportation Board, State or local

governments or other Government

agencies.

(b) Suspension is disqualifying a TSP

from receiving orders for certain

services under a contract or rate tender

pending an investigation or legal

proceeding. A TSP may be suspended

on adequate evidence of:

(1) Fraud or a criminal offense in

connection with obtaining, attempting

to obtain, or performing a contract for

transportation;

(2) Violation of Federal or State

antitrust statutes;

(3) Embezzlement, theft, forgery,

bribery, falsification or destruction of

records, making false statements, or

receiving stolen property; and

(4) Any other offense indicating a lack

of business integrity or business honesty

that seriously and directly affects the

present responsibility of the TSP as a

transporter of the Government’s

property or the HHG of its employees

relocated for the Government.

(c) Debarment means action taken to

exclude a contractor from contracting

with all Federal agencies. The

seriousness of the TSP’s acts or

omissions and the mitigating factors

must be considered in making any

debarment decisions. A TSP may be

debarred for the following reasons:

(1) Failure of a TSP to take the

necessary corrective actions within the

period of temporary nonuse; or

(2) Conviction of or civil judgment for

any of the causes for suspension.

§ 102–117.295 Who makes the decisions

on temporary nonuse, suspension and

debarment?

(a) The transportation officer may

place a TSP in temporary nonuse for a

period not to exceed 90 days.

60068 Federal Register / Vol. 65, No. 195 / Friday, October 6, 2000 / Rules and Regulations

(b) The serious nature of suspension

and debarment requires that these

sanctions be imposed only in the public

interest for the Government’s protection

and not for purposes of punishment.

Only the agency head or his/her

designee may suspend or debar a TSP.

§ 102–117.300 Do the decisions on

temporary nonuse, suspension and

debarment go beyond the agency?

(a) Temporary nonuse does not go

beyond the agency.

(b) GSA compiles and maintains a

current list of all suspended or debarred

TSPs and periodically distributes the

list to all agencies and the General

Accounting Office.

§ 102–117.305 Where do I go for

information on the process for suspending

or debarring a TSP?

Refer to the Federal Acquisition

Regulation (48 CFR part 9, subpart 9.4)

for policies and procedures governing

suspension and debarment of a TSP.

§ 102–117.310 What records must I keep

on temporary nonuse, suspension or

debarment of a TSP?

(a) You must set up a program

consistent with your agency’s internal

record retention procedures to

document the placement of TSPs in a

nonuse, suspended or debarred status.

(b) For temporary nonuse, your

records must contain the following

information:

(1) Name, address, and Standard

Carrier Alpha Code and Taxpayer

Identification Number of each TSP

placed in temporary nonuse status;

(2) The duration of the temporary

nonuse status;

(3) The cause for imposing temporary

nonuse, and the facts showing the

existence of such a cause;

(4) Information and arguments in

opposition to the temporary nonuse

period sent by the TSP or its

representative; and

(5) The reviewing official’s

determination about keeping or

removing temporary nonuse status.

(c) For suspended or debarred TSPs,

your records must include the same

information as paragraph (b) of this

section and you must:

(1) Assure your agency does not

award contracts to a suspended or

debarred TSP; and

(2) Notify GSA (see § 102–117.315).

§ 102–117.315 Who must I notify on

suspension or debarment of a TSP?

Agencies must report monthly any

suspension or debarment actions to:

General Services Administration

Office of Acquisition Policy (MV)

1800 F Street, NW.

Washington, DC 20405

http://www.epls.arnet.gov;

Subpart J—Representation Before

Regulatory Body Proceedings

§ 102–117.320 What is a transportation

regulatory body proceeding?

A transportation regulatory body

proceeding is a hearing before a

transportation governing entity, such as

a State public utility commission, the

Surface Transportation Board, or the

Federal Maritime Commission. The

proceeding may be at the Federal or

State level depending on the activity

regulated.

§ 102–117.325 May my agency appear on

its own behalf before a transportation

regulatory body proceeding?

Generally, no executive agency may

appear on its own behalf in any

proceeding before a transportation

regulatory body, unless the

Administrator of General Services

delegates the authority to the agency.

The statutory authority for the

Administrator of General Services to

participate in regulatory proceedings on

behalf of all Federal agencies is in

section 201(a)(4) of the Federal Property

and Administrative Services Act of

1949, as amended (40 U.S.C. 481(a)(4)).

§ 102–117.330 When, or under what

circumstances, would GSA delegate

authority to an agency to appear on its own

behalf before a transportation regulatory

body proceeding?

GSA will delegate authority when it

does not have the expertise, or when it

is outside of GSA’s purview, to make a

determination on an issue such as a

protest of rates, routings or excessive

charges.

§ 102–117.335 How does my agency ask

for a delegation to represent itself in a

regulatory body proceeding?

You must send your request for

delegation with enough detail to explain

the circumstances surrounding the need

for delegation of authority for

representation to:

General Services Administration

Office of Transportation and Personal

Property (MT)

1800 F Street, NW.

Washington, DC 20405

§ 102–117.340 What other types of

assistance may GSA provide agencies in

dealing with regulatory bodies?

(a) GSA has oversight of all public

utilities used by the Federal

Government including transportation.

There are specific regulatory

requirements a TSP must meet at the

State level, such as the requirement to

obtain a certificate of public

convenience and necessity.

(b) GSA has a list of TSPs, which meet

certain criteria regarding insurance and

safety, approved by DOT. You must

furnish GSA with an affidavit to

determine if the TSP meets the basic

qualification to protect the

Government’s interest. As an oversight

mandate, GSA coordinates this function.

For further information contact:

General Services Administration

Federal Supply Service

Office of Transportation and Property

Management

Travel and Transportation Management

Division (FBL)

Crystal Mall Bldg. #4, Room 814

Washington, DC 20406

Subpart K—Reports

§ 102–117.345 Is there a requirement for

me to report to GSA on my transportation

activities?

(a) Currently, there is no requirement

for reporting to GSA on your

transportation activities. However, GSA

will work with your agency and other

agencies to develop reporting

requirements and procedures. In

particular, GSA will develop a

Governmentwide transportation

reporting system by October 1, 2002.

(b) Preliminary reporting

requirements may include an electronic

formatted report on the quantity

shipped, locations (from and to) and

cost of transportation. The following

categories are examples:

(1) Dollar amount spent for

transportation;

(2) Volume of weight shipped;

(3) Commodities shipped;

(4) HAZMAT shipped;

(5) Mode used for shipment;

(6) Location of items shipped

(international or domestic); and

(7) Domestic subdivided by East and

West (Interstate 85).

§ 102–117.350 How will GSA use reports I

submit?

(a) Reporting on transportation and

transportation related services will

provide GSA with:

(1) The ability to assess the magnitude

and key characteristics of transportation

within the Government (e.g., how much

agencies spend; what type of

commodity is shipped; etc.);

(2) Data to analyze and recommend

changes to policies, standards, practices,

and procedures to improve Government

transportation; and

(3) A better understanding of how

your activity relates to other agencies

and your influence on the

Governmentwide picture of

transportation services.

Federal Register / Vol. 65, No. 195 / Friday, October 6, 2000 / Rules and Regulations 60069

(b) In addition, this information will

assist you in showing your management

the magnitude of your agency’s

transportation program and the

effectiveness of your efforts to control

cost and improve service.

Subpart L—Governmentwide

Transportation Policy Council (GTPC)

§ 102–117.355 What is the

Governmentwide Transportation Policy

Council (GTPC)?

The Office of Governmentwide Policy

sponsors a Governmentwide

Transportation Policy Council (GTPC) to

help agencies establish, improve, and

maintain effective transportation

management policies, practices and

procedures. The council:

(a) Collaborates with private and

public stakeholders to develop valid

performance measures and promote

solutions that lead to effective results;

and

(b) Provides assistance in developing

the Governmentwide transportation

reporting system (see § 102–117.345).

§ 102–117.360 Where can I get more

information about the GTPC?

For more information about the GTPC,

contact:

General Services Administration

Office of Transportation and Personal

Property (MT)

1800 F Street, NW.

Washington, DC 20405

http://www.policyworks.gov/transportation

Dated: September 26, 2000.

David J. Barram,

Administrator of General Services.

[FR Doc. 00–25130 Filed 10–5–00; 8:45 am]

BILLING CODE 6820–24–P