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[Federal Register: September 10, 2010 (Volume 75, Number 175)]
[Notices]               
[Page 55335-55339]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr10se10-64]                         

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DEPARTMENT OF HOMELAND SECURITY

Office of the Secretary

[Docket No. DHS-2010-0075]

 
Privacy Act of 1974; Privacy Act of 1974: Department of Homeland 
Security/ALL-031 Information Sharing Environment Suspicious Activity 
Reporting Initiative System of Records

AGENCY: Privacy Office, DHS.

ACTION: Notice of Privacy Act system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, the Department of 
Homeland Security proposes to establish a new Department of Homeland 
Security system of records titled, ``Department of Homeland Security/
ALL--031 Information Sharing Environment Suspicious Activity Reporting 
Initiative System of Records.'' This system of records will allow DHS 
to compile suspicious activity report data that meet the Information 
Sharing Environment Suspicious Activity Reporting Functional Standard 
and share these Suspicious Activity Reporting data with authorized 
participants in the Nationwide Suspicious Activity Reporting 
Initiative, including other DHS components, Federal departments and 
agencies, State, local and Tribal law enforcement agencies, and the 
private sector. Additionally, the Department of Homeland Security is 
issuing a Notice of Proposed Rulemaking to exempt this system from 
certain provisions of the Privacy Act elsewhere in the Federal 
Register. This newly established system will be included in the 
Department of Homeland Security's inventory of record systems.

DATES: Submit comments on or before October 12, 2010. This new system 
will be effective October 12, 2010.

ADDRESSES: You may submit comments, identified by docket number DHS-
2010-0075 by one of the following methods:
     Federal e-Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Fax: 703-483-2999.
     Mail: Mary Ellen Callahan, Chief Privacy Officer, Privacy 
Office, Department of Homeland Security, Washington, DC 20528.
     Instructions: All submissions received must include the 
agency name and docket number for this rulemaking. All comments 
received will be posted without change to http://www.regulations.gov, 
including any personal information provided.
     Docket: For access to the docket to read background 
documents or comments received go to http://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: For general questions please contact: 
Ronald Athmann (202-447-4332), Office of Intelligence and Analysis, 
Department of Homeland Security, Washington, DC 20528. For privacy 
issues please contact: Mary Ellen Callahan (703-235-0780), Chief 
Privacy Officer, Privacy Office, U.S. Department of Homeland Security, 
Washington, DC 20528.

SUPPLEMENTARY INFORMATION: 

I. Background

    In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the 
Department of Homeland Security (DHS) proposes to establish a new DHS 
system of records titled, ``DHS/ALL-031 Information Sharing Environment 
(ISE) Suspicious Activity Reporting (SAR) Initiative System of 
Records.''
    This system of records will allow DHS components that produce, 
receive, and store suspicious activity reports (SARs) pursuant to their 
existing authorities, responsibilities, platforms, and programs to 
compile and share report data that also meet the ISE-SAR Functional 
Standard with authorized participants in the Nationwide SAR Initiative 
(NSI) including, Federal departments and agencies, State, local and 
Tribal law enforcement agencies, and the private sector. The NSI is one 
of a number of government-wide efforts designed to implement guidelines 
first issued by the President on December 16, 2005, for establishing 
the ISE pursuant to section 1016 of the Intelligence Reform and 
Terrorism Prevention Act of 2004 (IRTPA), as amended. The NSI 
establishes a nationwide capability to gather, document, process, 
analyze and share information about suspicious activity, incidents, or 
behavior reasonably indicative of terrorist activities (hereafter 
collectively referred to as suspicious activity or activities) to 
enable rapid identification and mitigation of potential terrorist 
threats.
    There is a long history of documenting of suspicious activity, 
particularly in the law enforcement community; these reports are 
sometimes referred to as suspicious activity reports, tips and leads, 
or other similar terms. Federal, State, local and Tribal agencies and 
the private sector currently collect and document suspicious activities 
in support of their responsibilities to investigate and prevent 
potential crimes, protect citizens, and apprehend and prosecute 
criminals. Since some of these documented activities may bear a nexus 
to terrorism, the Program Manager for the Information Sharing 
Environment (PM-ISE) has developed a standardized process for 
identifying, documenting, and sharing terrorism-related SAR data 
(hereinafter referred to as an ``ISE-SAR''), which meet the definition 
and criteria set forth in the ISE Functional Standard Suspicious 
Activity Reporting, (Version 1.5, May 2009) to the maximum extent 
possible consistent with the protection of individual privacy, civil 
rights, and civil liberties. The Functional Standard defines an ISE-SAR 
as official documentation of observed behavior determined to have a 
potential nexus to terrorism (i.e., to be reasonably

[[Page 55336]]

indicative of criminal activity associated with terrorism).
    Several operational components within DHS regularly observe or 
otherwise encounter suspicious activities while executing their 
authorized missions and performing operational duties. Components 
document those observations or encounters in SARs. Across the 
Department the operational setting or context for activities reported 
in SARs are as varied as the Department's mission responsibilities. 
Engagement with the NSI will alter neither those underlying mission 
functions nor upset the current methodologies employed by DHS 
components collecting information on suspicious activities and issuing 
SARs. Rather, the NSI will facilitate the more effective sharing and 
discovery--both internally and between DHS and external NSI 
participants--by incorporating a standardized technological and 
functional approach for recording and storing ISE-SARs throughout DHS. 
Once trained in the NSI program and the application of these technical 
and functional standards, DHS personnel will review component SARs and 
submit the data only from those that meet the ISE-SAR Functional 
Standard into the NSI Shared Space.
    In keeping with NSI standards, whenever suspicious activity is 
determined to have a potential nexus to terrorism, DHS personnel will 
extract data from the component level SARs and input that data in a 
standardized format to the NSI Shared Space. All ISE-SAR data 
introduced into the NSI Shared Space are stored locally, but made 
available to other authorized users when a user's search criteria are 
met. For example, DHS ISE-SAR data remains under the control of the 
Department until an authorized user queries the NSI Shared Space with 
terms that match the data in the DHS ISE-SAR server. The results of 
each user's search or query cannot be downloaded or edited.
    Additionally, DHS is issuing a Notice of Proposed Rulemaking to 
exempt this system of records from certain provisions of the Privacy 
Act elsewhere in the Federal Register. This newly established system 
will be included in the Department of Homeland Security's inventory of 
record systems.

II. Privacy Act

    The Privacy Act embodies fair information principles in a statutory 
framework governing the means by which the United States Government 
collects, maintains, uses, and disseminates individuals' records. The 
Privacy Act applies to information that is maintained in a ``system of 
records.'' A system of records is a group of any records under the 
control of an agency for which information is retrieved by the name of 
an individual or by some identifying number, symbol, or other 
identifying particular assigned to the individual. In the Privacy Act, 
an individual is defined to encompass United States citizens and lawful 
permanent residents. As a matter of policy, DHS extends administrative 
Privacy Act protections to all individuals where systems of records 
maintain information on U.S. citizens, lawful permanent residents, and 
visitors. Individuals may request access to their own records that are 
maintained in a system of records in the possession or under the 
control of DHS by complying with DHS Privacy Act regulations, 6 CFR 
Part 5. As published elsewhere in today's Federal Register, the 
Secretary of Homeland Security has exempted this system from the 
notification, access, and amendment procedures of the Privacy Act 
because it is a law enforcement system. However, DHS will consider 
individual requests to determine whether or not information may be 
released.
    The Privacy Act requires each agency to publish in the Federal 
Register a description denoting the type and character of each system 
of records that the agency maintains, and the routine uses that are 
contained in each system in order to make agency record keeping 
practices transparent, to notify individuals regarding the uses to 
their records are put, and to assist individuals to more easily find 
such files within the agency. Below is the description of the DHS/ALL-
031 system of records.
    In accordance with 5 U.S.C. 552a(r), DHS has provided a report of 
this system of records to the Office of Management and Budget and to 
Congress.
SYSTEM OF RECORDS

DHS/ALL-031

SYSTEM NAME:
    DHS/ALL-031 Information Sharing Environment (ISE) Suspicious 
Activity Reporting (SAR) Initiative System of Records.

SECURITY CLASSIFICATION:
    Unclassified, sensitive, and law enforcement sensitive.

SYSTEM LOCATION:
    Records are maintained at the Department of Homeland Security (DHS) 
Headquarters on the DHS Nationwide Suspicious Activity Report 
Initiative (NSI) Shared Space Server in Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Categories of individuals covered by this system include:
     DHS employees and contractors who have submitted ISE-SAR 
data to the NSI Shared.
     DHS employees and contractors who use the NSI Shared Space 
for conducting research and analysis with a potential terrorism nexus.
     Federal, State, local, Tribal, territorial and private 
sector officials whose agency or organization is part of the NSI and 
have submitted a ISE-SAR that meets the ISE-SAR Functional Standard and 
whose information DHS personnel have a need to know for the performance 
of their official duties.
     Federal, State, local, Tribal, territorial, and private 
sector officials whose agency or organization is an NSI participant and 
who use the NSI Shared Space for conducting research and analysis with 
a potential terrorism nexus.
     Individuals whose behavior is reasonably indicative of 
pre-operational planning related to terrorism or other criminal 
activity associated with terrorism.
     Witnesses who have observed individuals whose behavior 
reasonably is indicative of pre-operational planning related to 
terrorism or other criminal activity associated with terrorism.
     Individuals who have a material relationship to the 
activity or behavior reported in an ISE-SAR (e.g., the owner of a 
particular vehicle that was observed in a SAR, where it is unclear 
whether the person was actually driving the vehicle).

CATEGORIES OF RECORDS IN THE SYSTEM:
    As described in the ISE-SAR Functional Standard Version 1.5 
published in May 2009, the below information related to individuals may 
be maintained in this system. The ISE-SAR Functional Standard 
identifies privacy fields, which are also noted below.
     Aircraft descriptions, including:
     [cir] Aircraft engine quality.
     [cir] Aircraft fuselage color.
     [cir] Aircraft wing color.
     [cir] Aircraft ID (privacy field).
     [cir] Aircraft make code.
     [cir] Aircraft model code.
     [cir] Aircraft style code .
     [cir] Aircraft tail number (privacy field).
     Attachment:
     [cir] Attachment type text.
     [cir] Binary image.

[[Page 55337]]

     [cir] Capture date.
     [cir] Description text.
     [cir] Format type text.
     [cir] Attachment URI.
     [cir] Attachment privacy field indicator.
     Contact information for the submitter of the ISE-SAR:
     [cir] Person first name.
     [cir] Person last name.
     [cir] Person middle initial/name.
     [cir] E-mail address.
     [cir] Organization/Affiliation, such as DHS.
     [cir] Full telephone number.
     Driver License:
     [cir] Expiration date (privacy field).
     [cir] Expiration year.
     [cir] Issuing authority text.
     [cir] Driver license number (privacy field).
     [cir] Driver license endorsements, such as Hazardous Materials, 
Commercial Driver's License, Motorcycle.
     Follow-up Action:
     [cir] Activity date.
     [cir] Activity time.
     [cir] Assigned by text.
     [cir] Assigned to text.
     [cir] Disposition text.
     [cir] Status text.
     Location:
     [cir] Location description (privacy field).
     Location Address:
     [cir] Building description.
     [cir] County name.
     [cir] Country name.
     [cir] Cross street description.
     [cir] Floor identifier.
     [cir] International Civil Aviation Organization (ICAO) airfield 
code for departure.
     [cir] ICAO airfield code for planned destination.
     [cir] ICAO for actual destination.
     [cir] ICAO airfield for alternate.
     [cir] Mile marker text.
     [cir] Municipality name.
     [cir] Postal code.
     [cir] State name.
     [cir] Street name.
     [cir] Street number (privacy field).
     [cir] Street post directional.
     [cir] Street pre directional.
     [cir] Street type.
     [cir] Unit ID (privacy field).
     Location Coordinates:
     [cir] Altitude.
     [cir] Coordinate datum.
     [cir] Latitude degree.
     [cir] Latitude minute.
     [cir] Latitude second.
     [cir] Longitude degree.
     [cir] Longitude minute.
     [cir] Longitude second.
     [cir] Conveyance track/intent.
     Observer:
     [cir] Observer type text.
     [cir] Person employer ID (privacy field).
     Owning organization:
     [cir] Organization item.
     [cir] Organization description.
     [cir] Organization ID (privacy field).
     [cir] Organization Local ID.
     Other Identifier:
     [cir] Person identification number (PID) (privacy field).
     [cir] PID effective date (privacy field).
     [cir] PID effective year.
     [cir] PID expiration date (privacy field).
     [cir] PID expiration year.
     [cir] PID issuing authority text.
     [cir] PID type code.
     Passport:
     [cir] Passport ID (privacy field).
     [cir] Expiration date (privacy field).
     [cir] Expiration year.
     [cir] Issuing country code.
     Person:
     [cir] AFIS FBI number (privacy field).
     [cir] Age.
     [cir] Age unit code.
     [cir] Date of birth (privacy field).
     [cir] Year of birth.
     [cir] Ethnicity code.
     [cir] Maximum age.
     [cir] Minimum age.
     [cir] State identifier (privacy field).
     [cir] Tax identification number (privacy field).
     Person Name:
     [cir] First name (privacy field).
     [cir] Last name (privacy field).
     [cir] Middle name (privacy field).
     [cir] Full name (privacy field).
     [cir] Moniker (privacy field).
     [cir] Name suffix.
     [cir] Name type.
     Physical descriptors:
     [cir] Build description.
     [cir] Eye color code.
     [cir] Eye color text.
     [cir] Hair color code.
     [cir] Hair color text.
     [cir] Person eyewear text.
     [cir] Person facial hair text.
     [cir] Person height.
     [cir] Person height unit code.
     [cir] Person maximum height.
     [cir] Person minimum height.
     [cir] Person maximum weight.
     [cir] Person minimum weight.
     [cir] Person sex code.
     [cir] Person weight.
     [cir] Person weight unit code.
     [cir] Race code.
     [cir] Skin tone code.
     [cir] Clothing description text.
     Physical feature:
     [cir] Feature description.
     [cir] Feature type code.
     [cir] Location description.
     Registration:
     [cir] Registration authority code.
     [cir] Registration number (privacy field).
     [cir] Registration type.
     [cir] Registration year.
     ISE-SAR Submission:
     [cir] Additional details indicator.
     [cir] Data entry date.
     [cir] Dissemination code.
     [cir] Fusion center contact first name.
     [cir] Fusion center contact last name.
     [cir] Fusion center contact e-mail address.
     [cir] Fusion center contact telephone number.
     [cir] Message type indicator.
     [cir] Privacy purge data.
     [cir] Privacy purge review date.
     [cir] Submitting ISE-SAR Record ID.
     [cir] ISE-SAR submission date.
     [cir] ISE-SAR title.
     [cir] ISE-SAR version.
     [cir] Source agency case ID.
     [cir] Source agency record reference name.
     [cir] Source agency record status code.
     [cir] Privacy information exists indicator.
     Sensitive Information Details:
     [cir] Classification label.
     [cir] Classification reason text.
     [cir] Sensitivity level.
     [cir] Tearlined indicator (information that indicates the report 
does not contain classified information).
     Source Organization:
     [cir] Organization name.
     [cir] Organization ORI.
     [cir] System ID.
     [cir] Fusion center submission date.
     [cir] Source agency contact first name.
     [cir] Source agency contact last name.
     [cir] Source agency contact e-mail address.
     [cir] Source agency contact phone number.
     Suspicious Activity Report:
     [cir] Community description.
     [cir] Community URI.
     [cir] LEXS version.
     [cir] Message date/time.
     [cir] Sequence number.
     [cir] Source reliability code.
     [cir] Content validity code.
     [cir] Nature of source-code.
     [cir] Nature of source-text.
     Submitting organization:
     [cir] Organization name.
     [cir] Organization ID.
     [cir] Organization ORI.
     [cir] System ID.
     Suspicious Activity:
     [cir] Activity end date.
     [cir] Activity end time.
     [cir] Activity start date.
     [cir] Activity start time.
     [cir] Observation description text.
     [cir] Observation end date.
     [cir] Observation end time.
     [cir] Observation start date.

[[Page 55338]]

     [cir] Observation start time.
     [cir] Threat type code.
     [cir] Threat type detail text.
     [cir] Suspicious activity code.
     [cir] Weather condition details.
     Target:
     [cir] Critical infrastructure indicator.
     [cir] Infrastructure sector code.
     [cir] Infrastructure tier text.
     [cir] Structure type code.
     [cir] Target type text.
     [cir] Structure type text.
     [cir] Target description text.
     Vehicle:
     [cir] Color code.
     [cir] Description.
     [cir] Make name.
     [cir] Model name.
     [cir] Style code.
     [cir] Vehicle year.
     [cir] Vehicle identification number (privacy field).
     [cir] US DOT number (privacy field).
     [cir] Vehicle description.
     Related ISE-SAR:
     [cir] Fusion center ID.
     [cir] Fusion center ISE-SAR Record ID.
     [cir] Relations description text.
     Vessel:
     [cir] Vessel official Coast Guard number identification (privacy 
field).
     [cir] Vessel ID (privacy field).
     [cir] Vessel ID issuing authority.
     [cir] Vessel IMO number identification (privacy field).
     [cir] Vessel MMSI identification.
     [cir] Vessel make.
     [cir] Vessel model.
     [cir] Vessel model year.
     [cir] Vessel name.
     [cir] Vessel hailing port.
     [cir] Vessel national flag.
     [cir] Vessel overall length.
     [cir] Vessel overall length measure.
     [cir] Vessel serial number (privacy field).
     [cir] Vessel type code.
     [cir] Vessel propulsion text.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Homeland Security Act of 2002, as amended; and the Intelligence 
Reform and Terrorism Prevention Act of 2004, as amended; the National 
Security Act of 1947, as amended; Executive Order 13388.

PURPOSE(S):
    The ISE-SAR Functional Standard is designed to support the sharing, 
specifically through the NSI, of information about suspicious 
activities that have a potential terrorism nexus throughout the ISE. 
The NSI participants include DHS; the Department of Justice; other 
Federal agencies carrying out counterterrorism mission function; State, 
local, and Tribal entities, including law enforcement agencies, 
represented at State, regional, major urban area fusion centers; and 
the private sector to the extent authorized by applicable law. In 
addition to providing specific indicators of possible terrorism-related 
crimes, ISE-SARs can be used to look for patterns and trends by 
analyzing information at a broader level than would typically be 
recognized within a single jurisdiction, State, or territory. 
Standardized and consistent sharing of suspicious activity information 
regarding potential terrorist threats and possible criminal activity 
associated with terrorism among State and major urban area fusion 
centers and Federal agencies is vital to assessing, deterring, 
preventing, or prosecuting those involved in criminal activities 
associated with terrorism.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside DHS as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    A. To the Department of Justice (including United States Attorney 
Offices) or other Federal agency conducting litigation or in 
proceedings before any court, adjudicative or administrative body, when 
it is necessary to the litigation and one of the following is a party 
to the litigation or has an interest in such litigation:
    1. DHS or any component thereof;
    2. Any employee of DHS in his/her official capacity;
    3. Any employee of DHS in his/her individual capacity where DOJ or 
DHS has agreed to represent the employee; or
    4. The United States or any agency thereof, is a party to the 
litigation or has an interest in such litigation, and DHS determines 
that the records are both relevant and necessary to the litigation and 
the use of such records is compatible with the purpose for which DHS 
collected the records.
    B. To a congressional office from the record of an individual in 
response to an inquiry from that congressional office made at the 
request of the individual to whom the record pertains.
    C. To the National Archives and Records Administration or other 
Federal government agencies pursuant to records management inspections 
being conducted under the authority of 44 U.S.C. 2904 and 2906.
    D. To an agency, organization, or individual for the purpose of 
performing audit or oversight operations as authorized by law, but only 
such information as is necessary and relevant to such audit or 
oversight function.
    E. To appropriate agencies, entities, and persons when:
    1. DHS suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised;
    2. The Department has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by DHS or another agency or entity) or harm to the 
individuals that rely upon the compromised information; and
    3. The disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with DHS's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.
    F. To contractors and their agents, grantees, experts, consultants, 
and others performing or working on a contract, service, grant, 
cooperative agreement, or other assignment for DHS, when necessary to 
accomplish an agency function related to this system of records. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to DHS officers and employees.
    G. To an appropriate Federal, State, Tribal, local, international, 
or foreign law enforcement agency or other appropriate public or 
private sector organization who is a participant in the Nationwide SAR 
Initiative and authorized access through the NSI Shared Space for the 
purpose of supporting an authorized law enforcement, counterterrorism, 
national security, or homeland security function.
    H. To Federal government counterterrorism agencies where DHS 
becomes aware of an indication of a threat or potential threat to 
national or international security, and where such use is to assist in 
anti-terrorism efforts.
    I. To an organization or individual in either the public or private 
sector, either foreign or domestic, where there is a reason to believe 
that the recipient is or could become the target of a particular 
terrorist activity or conspiracy, to the extent the information is 
relevant to the protection of life, property or other vital interests 
of a data subject and disclosure is proper and consistent with the 
official

[[Page 55339]]

duties of the person making the disclosure.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are stored electronically. The records are 
stored on magnetic disc, tape, digital media, and CD-ROM.

RETRIEVABILITY:
    Much of the data within this system does not pertain to an 
individual; rather, the information pertains to locations, geographic 
areas, facilities, and other things or objects not related to 
individuals. However, personal information may be captured. Personal 
data may be retrieved by name, Social Security number, any privacy 
fields noted under Categories of Records, and other identifiers listed 
under the Categories of Records section.

SAFEGUARDS:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable DHS automated 
systems security and access policies. Strict controls have been imposed 
to minimize the risk of compromising the information that is being 
stored. Access to the computer system containing the records in this 
system is limited to those individuals who have a need to know the 
information for the performance of their official duties and who have 
appropriate clearances or permissions.

RETENTION AND DISPOSAL:
    DHS is in the process of developing a retention schedule for DHS 
ISE-SAR data. This retention schedule will be based upon the underlying 
retention schedules of the information identified in existing 
components' retention schedules. DHS components maintain the authority 
to withdraw and/or edit any and all ISE-SAR data that they have entered 
into the NSI Shared Space in accordance with their respective policies. 
The NSI Shared Space does not have any internal retention mandates 
independent of the retention policies of the DHS components that enter 
their information into the NSI Shared Space.

SYSTEM MANAGER AND ADDRESS:
    Ronald Athmann (202) 447-4332, Office of Intelligence and Analysis, 
Department of Homeland Security, Washington, DC 20528.

NOTIFICATION PROCEDURE:
    The Secretary of Homeland Security has exempted this system from 
the notification, access, and amendment procedures of the Privacy Act 
because it is a law enforcement system. However, DHS will consider 
individual requests to determine whether or not information may be 
released. Thus, individuals seeking notification of and access to any 
record contained in this system of records, or seeking to contest its 
content, may submit a request in writing to the Headquarters or 
component's FOIA Officer, whose contact information can be found at 
http://www.dhs.gov/foia under ``contacts.'' If an individual believes 
more than one component maintains Privacy Act records concerning him or 
her, the individual may submit the request to the Chief Privacy Officer 
and Chief Freedom of Information Act Officer, Department of Homeland 
Security, 245 Murray Drive, SW., Building 410, STOP-0655, Washington, 
DC 20528.
    When seeking records about yourself from this system of records or 
any other Departmental system of records, your request must conform 
with the Privacy Act regulations set forth in 6 CFR Part 5. You must 
first verify your identity, meaning that you must provide your full 
name, current address and date and place of birth. You must sign your 
request, and your signature must either be notarized or submitted under 
28 U.S.C. 1746, a law that permits statements to be made under penalty 
of perjury as a substitute for notarization. While no specific form is 
required, you may obtain forms for this purpose from the Chief Privacy 
Officer and Chief Freedom of Information Act Officer, http://www.dhs.gov or 1-866-431-0486. In addition you should provide the 
following:
     An explanation of why you believe the Department would 
have information on you;
     Identify which component(s) of the Department you believe 
may have the information about you;
     Specify when you believe the records would have been 
created;
     Provide any other information that will help the FOIA 
staff determine which DHS component agency may have responsive records; 
and
     If your request is seeking records pertaining to another 
living individual, you must include a statement from that individual 
certifying his/her agreement for you to access his/her records.
    Without this bulleted information the component(s) may not be able 
to conduct an effective search, and your request may be denied due to 
lack of specificity or lack of compliance with applicable regulations.

RECORD ACCESS PROCEDURES:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    Records are obtained from ISE-SARs submitted by Federal, State, 
local, Tribal, and territorial agencies and private sector 
organizations who are NSI participants. The respective mission sets of 
DHS components are varied and entail coverage across multiple sectors. 
DHS components use a standardized technical approach across DHS to 
incorporate SAR data into the NSI Shared Space. DHS personnel, trained 
in the ISE-SAR program, will review component SARs and submit only 
those SAR data that meet the ISE-SAR Functional Standard to the NSI 
Shared Space.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    The Secretary of Homeland Security has exempted this system from 
the following provisions of the Privacy Act, subject to the limitations 
set forth in 5 U.S.C. 552a(c)(3) and (4); (d); (e)(1), (e)(2), (e)(3), 
(e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), and (e)(12); (f); 
(g)(1); and (h) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). 
Additionally, the Secretary of Homeland Security has exempted this 
system from the following provisions of the Privacy Act, subject to the 
limitation set forth in 5 U.S.C. 552a(c)(3); (d); (e)(1), (e)(4)(G), 
(e)(4)(H), (e)(4)(I); and (f) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2), and (k)(3).

    Dated: September 7, 2010.
Mary Ellen Callahan,
Chief Privacy Officer, Department of Homeland Security.
[FR Doc. 2010-22636 Filed 9-9-10; 8:45 am]
BILLING CODE 9110-9B-P
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