25282 Federal Register / Vol. 78, No. 83 / Tuesday, April 30, 2013 / Notices 

(Catalogue of Federal Domestic Assistance 

Program Nos. 93.306, Comparative Medicine; 

93.333, Clinical Research, 93.306, 93.333, 

93.337, 93.393–93.396, 93.837–93.844, 

93.846–93.878, 93.892, 93.893, National 

Institutes of Health, HHS) 

Dated: April 24, 2013. 

Melanie J. Gray, 

Program Analyst, Office of Federal Advisory 

Committee Policy. 

[FR Doc. 2013–10097 Filed 4–29–13; 8:45 am] 

BILLING CODE 4140–01–P 

DEPARTMENT OF HEALTH AND 

HUMAN SERVICES 

Substance Abuse and Mental Health 

Services Administration 

Agency Information Collection 

Activities: Proposed Collection; 

Comment Request 

In compliance with Section 

3506(c)(2)(A) of the Paperwork 

Reduction Act of 1995 concerning 

opportunity for public comment on 

proposed collections of information, the 

Substance Abuse and Mental Health 

Services Administration (SAMHSA) 

will publish periodic summaries of 

proposed projects. To request more 

information on the proposed projects or 

to obtain a copy of the information 

collection plans, call the SAMHSA 

Reports Clearance Officer on (240) 276– 

1243. 

Comments are invited on: (a) Whether 

the proposed collections of information 

are necessary for the proper 

performance of the functions of the 

agency, including whether the 

information shall have practical utility; 

(b) the accuracy of the agency’s estimate 

of the burden of the proposed collection 

of information; (c) ways to enhance the 

quality, utility, and clarity of the 

information to be collected; and (d) 

ways to minimize the burden of the 

collection of information on 

respondents, including through the use 

of automated collection techniques or 

other forms of information technology. 

Proposed Project: Mandatory 

Guidelines for Federal Workplace Drug 

Testing Programs (OMB No. 0930– 

0158)—Revision 

SAMHSA’s Mandatory Guidelines for 

Federal Workplace Drug Testing 

Programs will request OMB approval for 

the Federal Drug Testing Custody and 

Control Form for federal agency and 

federally regulated drug testing 

programs which must comply with the 

HHS Mandatory Guidelines for Federal 

Workplace Drug Testing Programs (73 

FR 71858) dated November 25, 2008, 

and for the information provided by 

laboratories for the National Laboratory 

Certification Program (NLCP). 

The Federal Drug Testing Custody 

and Control Form is used by all federal 

agencies and employers regulated by the 

Department of Transportation (DOT) to 

document the collection and chain of 

custody of urine specimens at the 

collection site, for laboratories to report 

results, and for Medical Review Officer 

(MRO) to make a determination. The 

Federal Drug Testing Custody and 

Control Form approved by OMB three 

years ago is being resubmitted for OMB 

approval without any revision. 

The ONLY change is the number of 

respondents which has been reduced 

from 7.1 to a total of 6.1 million; which 

reduces the total burden hours of 

¥240,480. 

Prior to an inspection, a laboratory is 

required to submit specific information 

regarding its laboratory procedures. 

Collecting this information prior to an 

inspection allows the inspectors to 

thoroughly review and understand the 

laboratory’s testing procedures before 

arriving at the laboratory. 

The NLCP application form has not 

been revised compared to the previous 

form. The annual total burden estimates 

for the Federal Drug Testing Custody 

and Control Form, the NLCP 

application, the NLCP inspection 

checklist, and NLCP recordkeeping 

requirements are shown in the following 

table. 

Number of form/respondents 

Burden/ 

responses 

(hours) 

Responses/ 

respondent 

Total burden 

hours 

Custody and Control Form: 

Donor .................................................................................................................................. .08 6,150,000 512,500 

Collector .............................................................................................................................. .07 6,150,000 410,000 

Laboratory ........................................................................................................................... .05 6,150,000 307,500 

Medical Review Officer ....................................................................................................... .05 6,150,000 307,500 

Laboratory Application ............................................................................................................... 3 .0 3 9 

Laboratory Inspection Checklist ................................................................................................ 2 .0 35 70 

Laboratory Recordkeeping ........................................................................................................ 250 .0 35 8750 

Total ............................................................................................................................. .......................... ........................ 1,546,329 

Send comments to Summer King, 

SAMHSA Reports Clearance Officer, 

Room 2–1057, One Choke Cherry Road, 

Rockville, MD 20857 OR email her a 

copy at summer.king@samhsa.hhs.gov. 

Written comments should be received 

by July 1, 2013. 

Summer King, 

Statistician. 

[FR Doc. 2013–10122 Filed 4–29–13; 8:45 am] 

BILLING CODE 4162–20–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2013–0029] 

Privacy Act of 1974; Department of 

Homeland Security Federal Emergency 

Management Agency—008 Disaster 

Recovery Assistance Files System of 

Records 

AGENCY: Privacy Office, Department of 

Homeland Security. 

ACTION: Notice of Privacy Act System of 

Records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and reissue a current Department of 

Homeland Security system of records 

titled, ‘‘Department of Homeland 

Security/Federal Emergency 

Management Agency—008 Disaster 

Recovery Assistance Files System of 

Records.’’ This system of records allows 

the Department of Homeland Security/ 

Federal Emergency Management Agency 

to collect and maintain records on 

applicants for its Disaster Assistance 

programs that provide financial and 

other tangible assistance to survivors of 

Presidentially-declared disasters. As a 


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result of a biennial review of this 

system, this system of records notice has 

been updated as follows: Legal 

authorities have been added to account 

for all assistance that applicants may be 

eligible for and receive from FEMA; 

categories of records and record source 

categories reference and reflect new 

FEMA form numbers and account for all 

relevant records of assistance received 

from FEMA and other entities; 

categories of individuals more 

accurately reflect the individuals 

covered by the various programs 

covered by this system and explain that, 

although anyone may apply for the 

Individuals and Households Program 

(IHP) assistance, there are citizenship 

requirements tied to IHP eligibility; the 

purpose has been clarified to include 

other assistance programs in addition to 

IHP and to also include customer 

satisfaction assessments; routine uses 

have been revised to name tribal 

government agencies as potential 

recipients to comport with section 1110 

of the Sandy Recovery Improvement Act 

of 2013 (Pub. L. 113–2); ensure 

recipients of information are identified 

in a consistent manner; expand the 

universe of potential recipients 

identified in current routine uses; 

incorporate congressionally mandated 

routine uses per 42 U.S.C. 5714(f)(2) as 

to sharing information with the States; 

and to delete the requirement that all 

routine use requests be made in writing; 

changes have been made to the retention 

and disposal of the records; and the 

record source categories have been 

updated to reflect housing forms not 

previously listed. 

Additionally, this notice includes 

non-substantive changes to simplify the 

formatting and text of the previously 

published notice. This updated system 

will be included in the Department of 

Homeland Security’s inventory of 

record systems. 

DATES: Submit comments on or before 

May 30, 2013. This updated system will 

be effective May 30, 2013. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2013–0029 by one of the following 

methods: 

• Federal e-Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Jonathan R. Cantor, Acting 

Chief Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

Instructions: All submissions received 

must include the agency name and 

docket number for this rulemaking. All 

comments received will be posted 

without change to http:// 

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, please visit http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact: Eric 

M. Leckey, 202–212–5100, Privacy 

Officer, Federal Emergency Management 

Agency, Department of Homeland 

Security, Washington, DC 20528. For 

privacy questions, please contact: 

Jonathan R. Cantor, 202–343–1717, 

Acting Chief Privacy Officer, Privacy 

Office, Department of Homeland 

Security, Washington, DC 20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS)/Federal 

Emergency Management Agency 

(FEMA) proposes to update and reissue 

an existing system of records entitled, 

‘‘DHS/FEMA—008 Disaster Recovery 

Assistance Files System of Records,’’ 74 

FR 48763 (September 24, 2009). 

This system of records notice is being 

published because FEMA collects, 

maintains, uses, retrieves, and 

disseminates the personally identifiable 

information (PII) of individuals who 

apply for FEMA disaster assistance in 

the aftermath of a Presidentiallydeclared disaster. FEMA’s applicant 

records included in this system may 

contain income information, insurance 

information, housing inspection reports, 

and correspondence notations about the 

various types of assistance, including 

information about appeals, and other 

information. 

The purpose of this system of records 

is to facilitate registration for FEMA’s 

disaster assistance programs, to verify 

IHP applicant information, determine 

eligibility of the applicants, and to 

focus, direct, refer, and correspond 

applicants to all sources of disaster 

assistance. Additional purposes include 

identifying and implementing measures 

to reduce future disaster damage, 

preventing a duplication of federal 

government efforts and benefits, and 

identifying possible fraudulent activity 

after a Presidentially-declared disaster 

or emergency. Finally, information from 

this system of records may be used to 

facilitate FEMA’s efforts to assess the 

customer service it provides to those 

receiving FEMA assistance. 

FEMA collects, uses, maintains, 

retrieves, and disseminates the records 

within this system under the authority 

of the Robert T. Stafford Disaster Relief 

and Emergency Assistance Act (the 

Stafford Act), Pub. L. No. 93–288, as 

amended (42 U.S.C. 5121–5207); 6 

U.S.C. 776–77, and 795; the Debt 

Collection Improvement Act of 1996, 31 

U.S.C. 3325(d) and 7701(c)(1); the 

Government Performance and Results 

Act, Pub. L. No. 103–62, as amended; 

Reorganization Plan No. 3 of 1978; 

Executive Order 13411, ‘‘Improving 

Assistance for Disaster Victims,’’ dated 

August 29, 2006; and Executive Order 

12862 ‘‘Setting Customer Service 

Standards,’’ dated September 11, 2003, 

as described in this notice. 

This updated system of records 

provides greater transparency by 

encompassing all of FEMA’s disaster 

assistance records, including those 

records related to IHP, as well as the 

customer service survey assessments 

within a single system of records. 

This system of records notice is being 

published pursuant to the biennial 

review requirement under the Privacy 

Act of 1974. Specific updates are 

described below: 

First, FEMA is expanding the purpose 

of the system to account for all FEMA 

assistance that applicants may be 

eligible to receive, not just IHP records, 

and to explicitly include customer 

satisfaction assessments. This change is 

necessary to account for records of 

various FEMA assistance programs that 

individuals may receive within this 

system of records. Second, the 

categories of records have been updated 

to reflect the discontinuation of FEMA’s 

Other Needs Assistance forms 

(specifically, forms numbered 76–27, 

76–28, 76–30, 76–32, 76–34, 76–35, 76– 

38, and related forms). The 

accompanying approved collection 

(OMB ICR No. 1660–0018) has also been 

retired to reflect FEMA’s 

discontinuation of these forms. The 

categories of records have been further 

revised to include information that 

FEMA maintains about disaster 

assistance applicants from other FEMA 

programs and third-parties concerning 

financial payments that applicants 

received from other sources for similar 

purposes. This is necessary to prevent a 

duplication of benefits as mandated by 

the Stafford Act, 42 U.S.C. 5174, and 44 

CFR 206.191, to better address 

situations in which a private entity is 

wholly or partially responsible for a 

declared disaster under the Stafford Act, 

42 U.S.C. 5160, and to ensure that 

applicants can receive assistance from 

additional and available sources. In 

addition, the categories of records no 

longer refers to a specific form entitled, 

‘‘Inspection Report FEMA Form 90–56.’’ 

This has been replaced with the more 

inclusive ‘‘Inspection Reports’’ to reflect 


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FEMA’s current practice of using an 

electronic device narrative as opposed 

to a paper form. Third, categories of 

individuals have been updated to more 

accurately reflect the individuals 

covered by this system and to explain 

that, although anyone may apply for and 

receive certain types of disaster 

assistance, not everyone will be eligible. 

For example, there is a citizenship 

requirement for IHP assistance and, in 

addition, not all applicants may be able 

to complete the full application initially 

for a variety of practical reasons. Fourth, 

the legal authorities have been revised 

to include the Government Performance 

and Results Act, Pub. Law No. 103–62, 

as amended; and Executive Order 12862 

‘‘Setting Customer Service Standards,’’ 

as additional authorities to augment the 

requirements of Executive Order 13411, 

‘‘Improving Assistance for Disaster 

Victims,’’ related to its customer 

satisfaction assessments. Fifth, this 

update reflects the removal of the 

blanket requirement that all routine use 

requests be made in writing and revises 

several of the system’s routine uses and 

added new routine uses as follows: 

Included a FEMA-state agreement as an 

acceptable sharing vehicle and includes 

contractors and sub-grantees that a state 

or federal agency may use to carry out 

programs in (H)(1); added the term 

‘‘Long Term Recovery Committee’’ as a 

recipient in (H)(2); clarified that ‘‘Long 

Term Recovery Committee’’ is a 

recipient under (H)(3) and added ‘‘local 

government agency,’’ ‘‘utility 

companies,’’ and ‘‘hospitals/health care 

providers’’ as a recipients in (H)(3); 

removed the term ‘‘Disability 

Coordinator’’ and added the term 

‘‘assistive technology’’ in (H)(4); added 

(H)(5) to further the FEMA 

Administrator’s efforts to include and 

involve the private sector in disaster 

management pursuant to 6 U.S.C. 

313(b)(2); added (H)(6) to facilitate the 

provision of medical equipment and 

assistive technology to IHP applicants; 

added (H)(7) to allow for sharing with 

federal, state, tribal, and local 

government agencies for purposes of 

performing surveys and/or studies; 

added language to (I) to specify the 

information that DHS/FEMA will share; 

and added ‘‘phone number’’ and 

‘‘number of household occupants’’ in 

(M) to the information that will be 

shared. Sixth, the retention and disposal 

section has been revised to include the 

National Archives and Records 

Administration (NARA) authority and 

the retention schedule information for 

FEMA’s customer satisfaction 

assessment records. Lastly, the record 

source categories have been updated to 

reflect current FEMA form number 010– 

0–12 and to include other housing forms 

not previously listed. FEMA has also 

made non-substantive grammatical 

changes throughout this notice for 

clarification purposes. 

This updated system will be included 

in DHS’s inventory of record systems. 

II. Privacy Act 

The Privacy Act embodies fair 

information practice principles in a 

statutory framework governing the 

means by which Federal Government 

agencies collect, maintain, use, and 

disseminate individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. In the Privacy Act, an 

individual is defined to encompass U.S. 

citizens and lawful permanent 

residents. As a matter of policy, DHS 

extends administrative Privacy Act 

protections to all individuals when 

systems of records maintain information 

on U.S. citizens, lawful permanent 

residents, and visitors. 

Below is the description of the DHS/ 

FEMA–008 Disaster Recovery 

Assistance Files System of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system of records to the Office of 

Management and Budget (OMB) and to 

Congress. 

SYSTEM OF RECORDS

Department of Homeland Security 

(DHS)/Federal Emergency Management 

Agency (FEMA)–008 

SYSTEM NAME: 

DHS/FEMA–008 Disaster Recovery 

Assistance Files System of Records. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

National Processing Service Centers 

(NPSC) located at FEMA MD–NPSC, 

6511 America Boulevard, Hyattsville, 

MD 20782; FEMA VA–NPSC, 430 

Market Street, Winchester, VA 22603; 

and FEMA TX–NPSC, 3900 Karina 

Lane, Denton, TX 76208. In addition, 

FEMA’s Disaster Assistance 

Improvement Program (DAIP), National 

Emergency Management Information 

System–Individual Assistance (NEMIS– 

IA), and Enterprise Data Warehouse/ 

Operational Data Store (EDW/ODS) 

information technology systems may 

contain these records. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All individuals who apply for or 

express interest in applying for FEMA 

disaster assistance following a 

Presidentially-declared major disaster or 

emergency. (Note: FEMA will accept 

applications from any individual, 

however, an individual must be a 

United States citizen, non-citizen 

national, or qualified alien to meet the 

eligibility requirements for Individuals 

and Households Program assistance.) 

CATEGORIES OF RECORDS IN THE SYSTEM: 

(a) Registration Records (Disaster 

Assistance Pre-Registration Intake Form, 

Disaster Assistance Registration/ 

Application, FEMA Form(s) 009–0–1, 

009–0–2, 009–0–1t, 009–0–1int, and 

009–0–2int): 

• Individual applicant’s full name; 

• Applicant’s Social Security 

Number, alien registration number, coapplicant’s Social Security Number; 

• Date of birth; 

• Phone numbers; 

• Email addresses; 

• Addresses (damaged dwelling 

address and any other current address if 

different than damaged dwelling 

address); 

• Geospatial location of dwelling; 

• Language(s) spoken; 

• Date of disaster and/or property loss 

including cause of damage and 

estimates of repair; 

• Current location; 

• Name of each disaster (disaster 

number); 

• Income information; 

• Acceptable forms of identification 

(e.g., driver’s license, state/federal 

issued photo identification); 

• Emergency or other needs of the 

individual (e.g., food, clothing, shelter, 

medical, dental, moving, storage, 

funeral, functional); 

• Type of residence; 

• Insurance coverage information 

including insurance type and insurance 

company name; 

• Household size and composition 

including number, age, and dependent 

status; 

• Bank name and account 

information including electronic funds 

transfer information; and 

• Right of entry to property consent 

and other written consents. 

(b) Inspection Reports: 

• Inspection reports contain 

applicants’ personally identifiable 

information (PII) and results of 

assessments of damaged real and 

personal property and goods, which 

may include applicant homes and 

personal items and notations of clearing 

of muck and debris by contractors and 

partnering agencies. 


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(c) Temporary Housing Assistance 

Eligibility Determinations (FEMA Forms 

009–0–5, and 009–0–6) and Application 

for Continued Temporary Housing 

Assistance (FEMA Form 010–0–12), 

Request for Site Inspection (FEMA 

FORM 010–0–9), Landowners Ingress/ 

Egress Agreement (FEMA FORM 010–0– 

10), as well as the following related 

information: 

• Correspondence and 

documentation related to the approval 

and disapproval of temporary housing 

assistance including: General 

correspondence; complaints, appeals, 

and resolutions; requests for 

disbursement of payments; inquiries 

from tenants and landlords; general 

administrative and fiscal information; 

payment schedules and forms; 

termination notices; information shared 

with the temporary housing program 

staff from other agencies to prevent the 

duplication of benefits; leases; contracts; 

specifications for repair of disaster 

damaged residences; reasons for 

eviction or denial of aid; sales 

information after tenant purchase of 

housing units; and the status or 

disposition of housing applications. 

(d) Assistance from Other Sources: 

• Notations and reports of decisions 

for disaster or similar financial awards 

and assistance from other FEMA 

Programs, federal and state agencies, 

insurance companies, employer, bank, 

financial, power/utility companies, 

health care providers, safety/rescue 

services, and public or private entities 

as they relate to determinations of 

applicants’ eligibility for IHP programs 

disaster assistance; 

• Correspondence between the 

applicant and FEMA concerning 

disaster assistance determinations and 

subsequent appeals and/or arbitration of 

such determinations; and 

• Other files independently kept by 

the state that contain records of persons 

who request disaster aid, specifically for 

the ‘‘Other Needs’’ assistance provision 

of the IHP administrative files and 

reports required by FEMA. As to 

individuals, the state keeps the same 

type of information as described above 

under registration, inspection, and 

temporary housing assistance records. 

(e) Declaration and Release Form 

(009–0–3, 009–0–4). 

(f) Customer service survey responses. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Robert T. Stafford Disaster Relief and 

Emergency Assistance Act (the Stafford 

Act), Public Law 93–288, as amended 

(42 U.S.C. 5121–5207); 6 U.S.C. 776– 

777, and 795; the Debt Collection 

Improvement Act of 1996, 31 U.S.C. 

3325(d) and 7701(c)(1); the Government 

Performance and Results Act, Public 

Law 103–62, as amended; Executive 

Order 13411 ‘‘Improving Assistance to 

Disaster Victims,’’ dated August 29, 

2006; and Executive Order 12862 

‘‘Setting Customer Service Standards,’’ 

dated September 11, 2003. 

PURPOSE(S): 

To register applicants seeking disaster 

assistance from FEMA, to verify IHP 

applicant information, determine 

eligibility of the applicants, to focus, 

direct, refer, and correspond applicants 

to all sources of disaster assistance, and 

to inspect damaged property. Additional 

purposes include: to identify and 

implement measures to reduce future 

disaster damage, to prevent a 

duplication of federal government 

efforts and benefits, identify possible 

fraudulent activity after a Presidentiallydeclared disaster or emergency, and to 

assess the customer satisfaction of 

FEMA disaster assistance applicants. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside DHS/FEMA as a 

routine use pursuant to 5 U.S.C. 

552a(b)(3) as follows upon request 

unless noted otherwise: 

A. To the Department of Justice (DOJ), 

including U.S. Attorney Offices, or other 

federal agencies conducting litigation or 

in proceedings before any court, 

adjudicative, or administrative body, 

when it is relevant or necessary to the 

litigation and one of the following is a 

party to the litigation or has an interest 

in such litigation: 

1. DHS or any component thereof; 

2. any employee of DHS in his/her 

official capacity; 

3. any employee of DHS in his/her 

individual capacity when DOJ or DHS 

has agreed to represent the employee; or 

4. the U.S. or any agency thereof. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration (NARA) or 

General Services Administration 

pursuant to records management 

inspections being conducted under the 

authority of 44 U.S.C. §§ 2904 and 2906. 

D. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

E. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. DHS has determined that as a result 

of the suspected or confirmed 

compromise, there is a risk of identity 

theft or fraud, harm to economic or 

property interests, harm to an 

individual, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by 

DHS or another agency or entity) that 

rely upon the compromised 

information; and 

3. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with FEMA’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

F. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for 

FEMA, when necessary to accomplish 

an agency function related to this 

system of records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to FEMA 

officers and employees. 

G. To an appropriate federal, state, 

tribal, local, international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting a violation or enforcing or 

implementing a law, rule, regulation, or 

order, when a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, which 

includes criminal, civil, or regulatory 

violations and such disclosure is proper 

and consistent with the official duties of 

the person receiving the information. 

H. To certain government, private 

sector, and voluntary entities when 

FEMA may disclose applicant 

information necessary to prevent a 

duplication of efforts or a duplication of 

benefits in determining eligibility for 

disaster assistance, and/or to address 

unmet needs of eligible, ineligible, or 

partially eligible FEMA applicants. The 

receiving entity is not permitted to alter 

or to further disclose the information to 

other disaster organizations or outside 

third parties. FEMA may make such 

disclosures under the following 

circumstances: 


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1. To other federal agencies, and 

agencies of states, tribal, and local 

governments, including programs that 

make available any disaster assistance to 

individuals and households and/or give 

preference of priority to disaster 

applicants, including those that 

evacuate from a declared state to 

another state and to prevent a 

duplication of efforts or benefits. State 

agencies may request and receive 

information using the protocols 

established in an appropriate FEMAstate agreement as defined in 44 CFR 

206.44. Federal and state government 

agencies may share information they 

receive from FEMA with their 

contractors/grantees, and/or agents that 

are administering a disaster related 

program on behalf of the Agency (e.g., 

other state, tribal, and local agencies 

working under the guise of the 

requesting state agency) according to the 

same protocols and safeguards 

protecting the information. 

2. To local government agencies, 

voluntary organizations (as defined in 

44 CFR 206.2(a)(27)), and FEMA- and/ 

or state- recognized Long Term 

Recovery Committees (LTRC) and their 

members for a declared county charged 

through legislation or chartered with 

administering disaster relief/assistance 

programs. The written request from the 

entity shall include the applicant’s 

name, date of birth, FEMA registration/ 

application number, and damaged 

dwelling address (or geospatial location 

of dwelling). The entity must explain 

the type of tangible assistance being 

offered and the type of verification 

required before the assistance can be 

provided. 

3. To local government agencies, 

utility companies, hospitals/health care 

providers, and voluntary organizations 

(as defined at 44 CFR 206.2(a)(27)). The 

voluntary organization must either have 

a national membership in good standing 

with the National Voluntary 

Organizations Active in Disaster 

(NVOAD), be a FEMA or state 

recognized Long-Term Recovery 

Committee (LTRC), or member of such 

committee for that disaster. The abovementioned entities must have a disaster 

assistance program to address the unmet 

disaster-related needs of disaster 

survivors and be actively involved in 

the recovery efforts of the disaster. 

FEMA may disclose to the above 

mentioned entities lists of applicant 

names, contact information, their FEMA 

inspected loss amount, amounts 

received, award category, and Small 

Business Administration loan status for 

the purpose of providing additional 

disaster assistance and/or addressing 

unmet needs. FEMA may disclose the 

aforementioned data elements according 

to different sub-categories of disaster 

applicants (e.g., those that received 

maximum amounts, those that have 

flood insurance coverage, those with 

emergency needs, or those over a certain 

age). FEMA shall release this 

information only during the disaster 

period of assistance as defined in 44 

CFR 206.110(e), plus 90 days to address 

any appeals (44 CFR 206.115(f)). 

4. FEMA may immediately disclose, 

on a case by case basis, to an entity 

qualified under Routine Use (H)(3), and 

to entities that loan or donate new or 

reused durable medical equipment and 

assistive technology, information about 

applicants in need of such equipment or 

technology as a result of a declared 

disaster, if the applicant in question has 

an immediate need for durable medical 

equipment or assistive technology, and 

the qualifying entity is able to provide 

the assistance in question. An 

immediate need is one that is of such 

urgency or severity that one could 

reasonably expect the absence of the 

durable medical equipment or assistive 

technology to place the health of the 

applicant in serious jeopardy, to 

compromise the safety of the applicant, 

or prevent the applicant from relocating 

from a shelter facility to the next stage 

of recovery. 

Specifically, FEMA may release the 

applicant’s name and limited contact 

information (telephone number, email 

address, and if being delivered to a 

location other than a shelter, the current 

address and/or geospatial location data). 

A written request is not necessary in 

this situation; however, FEMA shall 

provide a written letter (or email) along 

with the information to the receiving 

entity, and in turn the receiving entity 

shall acknowledge receipt of message 

that it has received the information and 

has contacted the applicant. In addition, 

the entity will confirm that it has taken 

the steps to protect the information 

provided. 

5. To a private sector entity/business 

for the purpose of administering, 

coordinating, and/or providing tangible 

assistance to the entity’s employees who 

have applied for assistance to address 

their disaster-related losses. The request 

from the private sector entity/business 

must include its employees’ names, 

dates of birth, damaged dwelling 

addresses, and the types of tangible 

assistance the entity is offering its 

employees. FEMA shall only release the 

contact information of those applicants 

who are employed by the requesting 

entity. FEMA shall release this 

information only during the disaster 

period of assistance as defined in 44 

CFR § 206.110(e). 

6. To organizations that are able to 

provide durable medical equipment and 

assistive technology to applicants in 

need of such devices as a result of a 

declared disaster. FEMA may disclose 

applicants’ name and contact 

information to include the current 

address and phone number. 

7. To federal, state, tribal, and local 

government agencies for the purpose of 

contacting FEMA IHP applicants to seek 

their voluntary participation in surveys 

or studies concerning effects of 

disasters, program effectiveness, and to 

identify possible ways to improve 

community preparedness and resiliency 

for future disasters. 

I. To federal, state, tribal, or local 

government agencies; voluntary 

organizations; insurance companies; 

employers; any public or private 

entities; banks and financial institutions 

when an applicant’s eligibility, in whole 

or in part, for FEMA’s IHP depends 

upon financial benefits already received 

or available from that source for similar 

purposes as necessary to determine 

benefits; and to prevent duplication of 

disaster assistance benefits (as described 

in 42 U.S.C. 5155 of the Stafford Act). 

FEMA initiates the transaction by only 

disclosing the name, address, and date 

of birth of an applicant in order to 

properly identify the same and obtain 

desired relevant information from 

entities listed above. 

J. To federal, state, tribal, or local 

government agencies charged with the 

implementation of hazard mitigation 

measures and the enforcement of 

hazard-specific provisions of building 

codes, standards, and ordinances. 

FEMA will only disclose information for 

the following purposes: 

1. For hazard mitigation planning 

purposes, to assist federal, state, tribal, 

or local government agencies in 

identifying high-risk areas and 

preparing mitigation plans that target 

those areas for hazard mitigation 

projects implemented under federal, 

state, tribal, or local hazard mitigation 

programs. 

2. For enforcement purposes, to 

enable federal, state, tribal, or local 

government agencies, to ensure that 

owners repair or rebuild structures in 

conformity with applicable hazardspecific building codes, standards, and 

ordinances. 

K. To the Department of the Treasury, 

pursuant to the Debt Collection 

Improvement Act of 1996, 31 U.S.C. 

3325(d) and 7701(c)(1), as amended. An 

applicant’s Social Security Number will 

be released in connection with a request 

that the Department of the Treasury 

provide a disaster assistance payment to 

an applicant under the IHP. 


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L. To a state, local, or tribal 

government agency in connection with 

billing that state, local, or tribal 

government for the applicable nonfederal cost share under the IHP. 

Information shared shall only include 

applicants’ names, contact information, 

and amounts of assistance received. 

M. To state, tribal, or local 

government emergency managers, when 

an applicant is occupying a FEMA 

temporary housing unit, for the 

purposes of preparing, administering, 

coordinating, and/or monitoring 

emergency response, public safety, and 

evacuation plans. FEMA shall only 

release the applicants’ phone numbers, 

address, and number of household 

occupants of the housing unit. 

N. To the Department of the Treasury, 

Department of Justice, the United States 

Attorney’s Office, or other third party 

for further collection action on any 

delinquent debt when circumstances 

warrant. 

O. To federal, state, tribal, or local law 

enforcement authorities, or agencies, or 

other entities authorized to investigate 

and/or coordinate locating missing 

children and/or reuniting families. 

P. To state, tribal, or local government 

election agencies/authorities that 

oversee the voting process within their 

respective municipalities, for the 

purpose of ensuring voting rights of 

individuals who have applied for FEMA 

assistance, limited to their own 

respective citizens who are displaced by 

a Presidentially-declared major disaster 

or emergency out of their voting 

jurisdiction. 

Q. To certain federal, state, tribal, or 

local government agencies to update the 

applicant’s current records (e.g., change 

of address, effective date of change of 

address) when that agency needs to 

update contact information (e.g., the 

Social Security Administration, a State 

Department of Motor Vehicles, or a State 

health agency). 

R. To other federal, state, local, or 

tribal government agencies, and 

voluntary organizations under approved 

computer matching efforts. 

S. To the news media and the public, 

with the approval of the DHS Chief 

Privacy Officer in consultation with the 

DHS General Counsel and FEMA Chief 

Counsel when there is a legitimate 

public interest in the disclosure of the 

information or when disclosure is 

necessary to inform the public or is 

necessary to demonstrate the 

accountability of DHS’s officers, 

employees, or individuals covered by 

the system, except to the extent it is 

determined that release of the specific 

information in the context of a 

particular case would constitute an 

unwarranted invasion of personal 

privacy. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Disclosure under 5 U.S.C. 552a(b)(12). 

DHS/FEMA may make disclosures from 

this system to ‘‘consumer reporting 

agencies’’ as defined in the Fair Credit 

Reporting Act, 15 U.S.C. 1681a(f), as 

amended; or the Federal Claims 

Collection Act of 1966, 31 U.S.C. 

3701(a)(3), as amended. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored 

electronically or on paper in secure 

facilities in a locked drawer behind a 

locked door. The records may be stored 

on magnetic disc, tape, digital/ 

electronic media. 

RETRIEVABILITY: 

Records may be retrieved by an 

individual’s name, address, Social 

Security Number, and case file number. 

SAFEGUARDS: 

FEMA safeguards the records in this 

system in accordance with applicable 

rules and policies, including all 

applicable DHS automated systems 

security and access policies. Strict 

controls have been imposed to minimize 

the risk of compromising the 

information that is being stored. Access 

to the computer system containing the 

records in this system is limited to those 

individuals who have a need to know 

the information for the performance of 

their official duties and who have 

appropriate clearances or permissions. 

RETENTION AND DISPOSAL: 

Records pertaining to disaster 

assistance will be placed in inactive 

storage two years after FEMA receives 

the application and will be destroyed 

when they are six years and three 

months old, in accordance with NARA 

Authority N1–311–86–1, item 4C10a. 

Records pertaining to temporary 

housing will be destroyed three years 

after close of the operation in 

accordance with NARA Authority N1– 

311–86–1, item 4C10b. Closeout occurs 

when the disaster contract is 

terminated. Records pertaining to the 

IHP program will retire to the Federal 

Records Center (FRC) one year after 

closeout and be destroyed three years 

after closeout. Records pertaining to 

individual assistance customer 

satisfaction assessments are stored in 

accordance with NARA Authority N1– 

311–00–1. The customer service 

assessment forms that have been filled 

out and returned by disaster assistance 

applicants are temporary records that 

are destroyed upon transmission of the 

final report, per NARA Authority N1– 

311–00–1, item 1. The statistical and 

analytical reports resulting from these 

assessments are temporary records that 

are retired 3 years after the final report 

cutoff and destroyed 20 years after the 

report cutoff, per NARA Authority N1– 

311–00–1, item 2. The assessment 

results database are temporary records 

that are destroyed when no longer 

needed for analysis purposes, per NARA 

Authority N1–311–00–1, item 3. 

SYSTEM MANAGER AND ADDRESS: 

Division Director, Individual 

Assistance Division, Federal Emergency 

Management Agency, 500 C Street SW., 

Washington, DC 20472. 

NOTIFICATION PROCEDURE: 

Individuals applying for IHP 

assistance may access their information 

online via the Disaster Assistance 

Center using the user ID, password, 

system generated PIN, and 

authentication that was established 

during the application process. 

Applicants may also call a NPSC 

representative to access their 

information by providing their 

registration ID. 

In addition, individuals seeking 

notification of and access to any record 

contained in this system of records, or 

seeking to contest its content, may 

submit a request in writing to the FEMA 

Disclosure Officer, 500 C Street SW., 

Washington, DC 20472. If an individual 

believes more than one component 

maintains Privacy Act records 

concerning him or her, the individual 

may submit the request to the Chief 

Privacy Officer, Department of 

Homeland Security, 245 Murray Drive 

SW., Building 410, STOP–0550, 

Washington, DC 20528. 

When seeking records about yourself 

from this system of records or any other 

FEMA system of records your request 

must conform with the Privacy Act 

regulations set forth in 6 CFR Part 5. 

You must first verify your identity, 

meaning that you must provide your full 

name, current address, and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov/foia or 1–866–431– 

0486. In addition, you should: 


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Explain why you believe the 

Department would have information on 

you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; and 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; and 

If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without the above information the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

FEMA receives information from 

individuals who apply for disaster 

assistance through three different 

media: (1) Electronically via the Internet 

at http://www.disasterassistance.gov 

(FEMA Form 009–0–1 and FEMA Form 

009–0–2); (2) by calling FEMA’s toll-free 

number 1–800–621–3362 (FEMA Form 

009–0–1t and FEMA Form 009–0–2t); 

and (3) through submission of a paper 

copy of pre-registration intake, FEMA 

Form 009–0–1 and its Spanish-language 

equivalent, FEMA Form 009–0–2, or via 

a pre-registration intake form. In 

addition, information in this system of 

records derives from Temporary 

Housing Assistance Eligibility 

Determinations (FEMA Forms 009–0–5, 

and 009–0–6) and Application for 

Continued Temporary Housing 

Assistance (FEMA Form 010–0–12), as 

well as related information (FEMA 

Forms 009–0–5 and 009–0–6). 

Information may also come from FEMA 

inspectors, financial institutions, 

insurance companies, state, local, tribal, 

and voluntary agencies providing 

disaster relief, and commercial 

databases (for verification purposes). 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: April 19, 2013. 

Jonathan R. Cantor, 

Acting Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2013–10173 Filed 4–29–13; 8:45 am] 

BILLING CODE 9110–17–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Federal Emergency Management 

Agency 

[Docket ID: FEMA–2013–0016; OMB No. 

1660–NEW] 

Agency Information Collection 

Activities: Submission for OMB 

Review; Comment Request 

AGENCY: Federal Emergency 

Management Agency, DHS. 

ACTION: Notice. 

SUMMARY: The Federal Emergency 

Management Agency (FEMA) will 

submit the information collection 

abstracted below to the Office of 

Management and Budget (OMB) for 

review and clearance in accordance 

with the requirements of the Paperwork 

Reduction Act of 1995. FEMA requests 

review and approval of this collection of 

information under the emergency 

processing procedures. FEMA is 

requesting that this information 

collection be approved by April 30, 

2013. The approval will authorize 

FEMA to use the collection through 

September 30, 2013. FEMA plans to 

follow this emergency request with a 

request for a 3-year approval. The 

request will be processed under OMB’s 

normal clearance procedures. FEMA 

invites the general public to comment 

on the proposed collection of 

information. 

DATES: Comments must be submitted on 

or before May 30, 2013. 

ADDRESSES: Submit written comments 

on the proposed information collection 

to the Office of Information and 

Regulatory Affairs, Office of 

Management and Budget. Comments 

should be addressed to the Desk Officer 

for the Department of Homeland 

Security, Federal Emergency 

Management Agency, and sent via 

electronic mail to 

oira.submission@omb.eop.gov or faxed 

to (202) 395–5806. 

FOR FURTHER INFORMATION CONTACT: 

Requests for additional information or 

copies of the information collection 

should be made to Director, Records 

Management Division, 1800 South Bell 

Street, Arlington, VA 20598–3005, 

facsimile number (202) 646–3347, or 

email address FEMA-InformationCollections-Management@dhs.gov. 

SUPPLEMENTARY INFORMATION: Under the 

direction of Executive Order 13254 

which directs FEMA’s Individual and 

Community Preparedness Division 

(ICPD) acts under the authority of 

Executive Order 13254, ‘‘Establishing 

the USA Freedom Corps.’’ This 

Executive Order creates a council 

composed of Federal executive branch 

leaders, and directs members of that 

council to perform a range of functions, 

to include studying and tracking the 

progress of public service programs. 

This collection seeks experiential 

information from survivors of Hurricane 

Sandy via a telephone survey and a 

series of focus groups. This collection of 

information is necessary to ensure 

effectiveness and value of awareness 

and education campaigns, disaster 

messaging and other associated outreach 

efforts. 

Collection of Information 

Title: Post Hurricane Sandy Survivor 

Research. 

Type of Information Collection: New 

information collection. 

Form Titles and Numbers: FEMA 

Form 008–0–10, Sandy Focus Group 

Recruit/Screener; FEMA Form 008–0–9, 

Focus Group Moderator Guide; FEMA 

Form 008–0–11, In-Depth Case Study/ 

Community Specific (Pulse Survey). 

Abstract: FEMA’s ICPD will engage in 

qualitative and quantitative research to 

investigate the effectiveness of 

preparedness behaviors before, during 

and after Hurricane Sandy. This 

research will inform evaluation of 

existing public messaging regarding 

disaster preparedness and response at 

the individual and household level. 

Affected Public: Individuals and 

Households. 

Number of Respondents: 4,470. 

Estimated Time per Respondent: 

Sandy Focus Group Recruit/Screener, 3 

minutes; Focus Group Moderator Guide, 

1.5 hours; In-Depth Case Study Pulse 

Survey, 15 minutes. 

Estimated Total Annual Burden 

Hours: 1,128 hours. 


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