BEFORE THE 

DEPARTMENT OF TRANSPORTATION 

WASHINGTON, DOC. 

_______________________________ 

Agreements Adopted by the Traffic 

Conferences of the International Docket OSTAir Transport Association 

_______________________________ 

APPLICATION FOR APPROVAL OF AGREEMENTS 

BY THE 

INTERNATIONAL AIR TRANSPORT ASSOCIATION

 20 April 2011 

 Communications with respect to 

 this document should be sent to: 

 

 Douglas Lavin 

 Regional Vice President – North America 

 International Air Transport Association 

 1776 K St. N.W. #12th Floor 

 Washington, D.C. 20006 

 (202)293-9292 
Summary DOCKET: OST- DOT ORDER: pending 

Date: 20 April 2011 

Filing fee/IATA Acct: $183 – CAR002CH01 

US/UST involved?: yes 

Intended effective date: 1 July 2011 

Meeting date/time: 33rd CSC held in Istanbul on 8 March 2011 

Agreement/Minutes: CSC/33/Meet/008/2011 dated 19 April 2011 

Expedited Finally Adopted Resolution 656 and Recommended 

Practices 1630 and 1677 

 

APPLICATION FOR APPROVAL OF AGREEMENT

 Pursuant to statements submitted by Member airlines of the International Air Transport 

Association (IATA), the undersigned has been constituted to be their attorney-in-fact for filing with 

the Department of Transportation copies of agreements adopted by the IATA Traffic Conferences. 

 On their behalf, and pursuant to Sections 41308 and 41309 of Title 49 of the United 

States Code and Parts 303.03, 303.05 and 303.30(c) of Title 14 of the Code of Federal 

Regulations, I am filing with the Department this application for approval of an IATA 

agreement. 

 

 This agreement and related factual and explanatory materials and documentation required 

by 14 C.F.R. 303.31 and Department and Civil Aeronautics Board (CAB) precedent are 

contained in the IATA Traffic Conference documentation summarized above. 

 

 This agreement arises from the continuing process of Services Conferences through 

which IATA Member airlines establish standardized facilitation arrangements intended to ease 

international air transportation and interline procedures. This agreement was developed in the 

context of prior Department and CAB ruling addressing related agreements which reflected 

regulatory and market conditions then in effect. The present agreement, which makes 

amendments to the framework agreements forming the charter for ongoing facilitation programs 

or creates new agreements pursuant to that framework, should be viewed as part of a dynamic 

process of IATA Member airline adjustment to governmental and economic factors. 

 

 On previous occasions, the Department and CAB have found these framework 

agreements to be consistent with the public interest. The present agreement does not impair the 

previous bases for approval and themselves are not adverse to the public interest. Moreover, 

approval of this agreement, which reflects compromises among the differing economic and 

social philosophies of the many nations whose airlines are parties, will advance the public 

interest in maintaining good aviation relations with other countries. 

 

 We request early approval by the Department pursuant to 49 U.S.C. 41309 and the grant 

of full antritrust immunity pursuant to 49 U.S.C. 41308. The conferral of full antitrust immunity 

would be in the public interest and necessary for the transaction to proceed. This agreement is a 
product of the IATA Services Conferences which the Department found to be anticompetitive 

but nevertheless approved and immunized in Order 85-5-32 (May 6, 1985) on foreign policy and 

comity grounds. 

 

 The agreement embodies amendments to services resolutions/recommended practices that 

have been previously approved and immunized or creates new resolutions/recommended 

practices pursuant to the framework forming the charter for ongoing facilitation programs. 

Therefore, consistent with the Department’s policy of immunizing amendments coextensively 

with the underlying agreement, the subject agreement should be granted immunity. 

 

 Respectfully submitted: 

 _____________________________ 

 Douglas Lavin 

 Regional Vice President – North America 

 International Air Transport Association 

 Attorney-in-fact 

 
 

 CERTIFICATE OF SERVICE

 A copy of this application or a summary notice thereof has been served by first class or priority 

mail on the following persons: 

US DEPARTMENT OF JUSTICE 

450 5th St. NW, 8th floor 

Washington D.C. 20530 

Att: Donna Kooperstein 

Tel: 202 307 6349 

 

 

________________________________ 

Douglas Lavin 

20 April 2011 

Date Served 
CSC/32 Agenda – Second Transmittal 

Page 1 

INTERNATIONAL AIR TRANSPORT ASSOCIATION 

FINALLY ADOPTED RESOLUTIONS 

EXPEDITED FILING 

33rd CARGO SERVICES CONFERENCE 

(CSC/33) 

Istanbul, 8 March 2011 
 MEMORANDUM 

 CSC/33/Meet/008/2011 

TO: All Members of IATA 

Cargo Services Conference Accredited Representatives 

 

CC: IATA Regional Directors/Cargo Managers 

Members, Cargo Procedures Conferences Management Group 

IATA/FIATA Consultative Council 

Members, IATA Strategic Partners – Cargo Services 

FROM: Secretary, Cargo Services Conference 

DATE: 19 April 2011 

SUBJECT: FINALLY ADOPTED RESOLUTIONS – 

33rd Cargo Services Conference (CSC/33) – 8 March 2011 

Istanbul, Turkey 

EXPEDITED RESOLUTION 656 

EXPEDITED RECOMMENDED PRACTICES 1630 and 1677

Please find attached Resolution 656and Recommended Practices 1630 and 1677, as finally 

adopted at CSC/33 for expedited effectiveness. 

The filing period runs from 20 April 2011 to 20 June 2011, with an intended effective date of 1 July 

2011. The final effectiveness date will be communicated to Members by a Declaration of 

Effectiveness Memorandum as soon as all required government approvals have been obtained. 

Members are requested to file the Resolutions and Recommended Practices with their 

Government authorities where required, and to advise IATA Secretariat of their Government’s 

action by 20 June 2011, the end of the filing period. As usual, filing formalities with the U.S. 

Department of Transportation and the Canadian Transportation Agency will be handled by the 

IATA Geneva office. 

Please note that the Resolutions and Recommended Practices will be declared effective upon 

receipt of the required Government approvals, in accordance with Resolutions 001 and 006. 

Frederic Leger 

Head Cargo Business Process and Standards, IATA 

Attachments. 
CSC/33 Finally Adopted Resolutions 

Page 1

FINALLY ADOPTED RESOLUTIONS SUMMARY

The following Resolutions and Recommended Practices emanating from CSC/33 are requested for 

approval. The intended effective date is 1 July 2011. 

Resolution/ Recommended Practice Summary of Amendment 

RESOLUTION 656 

Automated Data Interchange with Customs 

(Amending) 

Resolution 656, Attachment ‘A’ was updated to 

reflect the revised Memorandum of Understanding 

signed between IATA and the WCO incorporating 

“air cargo security” as an additional area of mutual 

interest that both organizations are cooperating on. 

RECOMMENDED PRACTICE 1630 

Cargo Security 

(Amending) 

Recommended Practice 1630 was updated to 

incorporate the new consignment security 

declaration layout and procedures as well as 

completion guidelines from Cargo-IMP electronic 

message, including: 

• Modification of definitions to align with ICAO 

amendment 12 (article 2) 

• Modification of Regulated Agent (article 3.2) 

• Modification of Known Consignor (article 

3.3) 

• Inclusion of the Account Consignor concept 

(article 3.4) 

• Modification to the Security Declaration 

(article 3.12) 

RECOMMENDED PRACTICE 1677 

Framework for a Postal Service Agreement 

(New) 

The new Recommended Practice 1677 contains the 

model framework developed jointly by IATA and the 

Universal Postal Union (UPU) which could be used 

by airlines and postal operators when initiating a 

service agreement. 
CSC/33 Finally Adopted Resolutions 

Page 2

RESOLUTION 656 

AUTOMATED DATA INTERCHANGE WITH CUSTOMS 

CSC(MAIL S06833) 656 Expiry: Indefinite 

Type: B 

RESOLVED that: 

1. Data exchange between the automated systems of Members and those of customs 

administrations shall be governed by the principles contained in the joint Memorandum of 

Understanding (MoU) between IATA and the World Customs Organization (WCO), signed on 

5 April 2011 and reproduced as Attachment ‘A’. 

2. Information to facilitate the interface between the automated systems of Members and customs 

administrations in accordance with the principles of the attached MoU shall be included in the 

industry messages, as set forth in either the IATA/ATA Cargo Interchange Message Procedures 

(Cargo-IMP) Manual (Resolution 670, Attachment ‘A’), the IATA Cargo-FACT Message Manual 

(Recommended Practice 1672, Attachment ‘A’), or the Cargo-XML Message Manual set forth in 

Recommended Practice 1675, Attachment ‘A’. 
CSC/33 Finally Adopted Resolutions 

Page 3

RESOLUTION 656 

Attachment ‘A’ 

MEMORANDUM OF UNDERSTANDING BETWEEN THE WORLD 

CUSTOMS ORGANIZATION 1

 AND THE INTERNATIONAL AIR 

TRANSPORT ASSOCIATION 

This Memorandum of Understanding is concluded between the WORLD CUSTOMS 

ORGANIZATION (hereinafter the “WCO”) and the INTERNATIONAL AIR TRANSPORT 

ASSOCIATION (hereinafter “IATA”). 

The WCO and IATA may also be individually referred to as “Party”, or collectively as “Parties”. 

HAVING REGARD to the Revised Kyoto Convention on the simplification and harmonization of 

Customs procedures which requires, inter alia, computer applications implemented by Customs 

administrations to use internationally accepted standards, 

AWARE of the common interest that exists between Customs administrations and Airlines in the 

secure, efficient transportation and clearance of cargo, 

RECOGNIZING the growing trend towards the reduction of paper and the benefits that a paperless 

trading environment can bring, 

NOTING the ever increasing level of automation in the airline industry and the increasing number of 

Customs administrations that are introducing electronic systems, 

BELIEVING it is necessary to have close cooperation to achieve simplification and harmonization 

between Airlines and Customs administrations, 

CONSIDERING that close cooperation between the Parties is desirable for achieving these goals, 

The Parties agree that such objectives can be pursued through: 

ARTICLE I - COOPERATION

1.1. The WCO and IATA agree to strengthen mutual cooperation and endeavour to adopt 

mutually relevant guidelines on the development and operation of technical arrangements 

and initiatives. 

1.2. The Parties shall strive to endorse agreed upon standardized procedures on automated 

processing of electronic data related to transportation of cargo, in a manner to be defined by 

the Parties. 

1.3. The Parties shall endeavour to formalize, maintain and update such agreed upon standards 

in line with current or future procedures to be defined by the Parties. 

1.4. The Parties shall also strive to promote, to the extent possible, the implementation and 

widespread use of the agreed upon standards and procedures. 

 

1

 Established in 1952 as the Customs Cooperation Council.
CSC/33 Finally Adopted Resolutions 

Page 4

ARTICLE II – MUTUAL CONSULTATION AND ADMINISTRATIVE MATTERS 

2.1. The Parties may consult each other, as needed, on matters of common interest for the 

purpose of achieving the aims set forth in this Memorandum of Understanding. 

2.2. In particular, the Parties may decide to exchange information in fields and projects of mutual 

interest, in accordance with the aims and provisions of this Memorandum of Understanding 

such as: 

• The WCO SAFE Framework of Standards 

• Customs in the 21st Century 

• WCO Data Model 

• IATA e-freight 

• IATA electronic Air Waybill 

• Air cargo security

2.3. The Parties agree that, in order to safeguard confidentiality of any information to be mutually 

disclosed, the signature of a preliminary confidentiality agreement may be required. 

2.4. The Parties further agree that all administrative matters linked to the execution or operational 

feasibility of this Memorandum of Understanding shall be decided and formalized in 

documents to be agreed upon later by the Parties, as the case may be. 

This Memorandum of Understanding shall enter into force on the date of its signature by both 

Parties. 

This Memorandum of Understanding shall be reviewed upon the request of either the Secretary 

General of the WCO or the Director General of IATA and may be amended by mutual agreement in 

writing. 

Either Party may terminate this Memorandum of Understanding at any time by giving the other Party 

written notice of three months. 

The Parties hereby agree that this Memorandum of Understanding shall fully replace and supersede 

the Memorandum of Understanding previously signed by the Parties on 20 June 1988, as well as 

any extensions or amendments thereof. 

In witness whereof, the Parties have concluded the present Memorandum of Understanding in 2 

(two) originals in each of the English and French languages and appended their signatures thereto. 
CSC/33 Finally Adopted Resolutions 

Page 5

RECOMMENDED PRACTICE 1630 

CARGO SECURITY 

CSC(3133) 1630 Expiry: Indefinite 

Type: A 

RECOGNISING the action taken by Contracting Member States of the International Civil Aviation 

Organisation (ICAO) and recognising that ICAO has accorded the highest priority to aviation security 

in adopting and maintaining Annex 17 to reflect worldwide concern over acts of unlawful interference 

against aircraft; 

RECOGNISING ALSO the importance placed on aviation security by the IATA Operations 

Committee and the resulting Recommended Security Practice; and 

AS A RESULT OF these developments and action taken by the IATA Cargo Agency Conference in 

amending the Cargo Agency Rules to specifically require adherence to airline cargo security 

measures. 

RECOMMENDED that: 

1. SCOPE OF RECOMMENDED 

PRACTICE 

This cargo security Recommended Practice is intended to protect air carrier operations against acts 

of unlawful interference. All Members and IATA Cargo Agents should implement the cargo security 

measures described in this Recommended Practice. All Members and IATA Cargo Agents should 

acknowledge and respect cargo security measures accepted or required by governments and those 

embodied in ICAO Annex 17. In increased threat situations, supplementary measures may be 

implemented. Guidance material to assist in the implementation of this Recommended Practice is 

available in the IATA Security Manual. 

2. DEFINITIONS 

The following definitions are adopted: 

2.1 “ACCOUNT CONSIGNOR[I1]”. A consignor who originates cargo or mail for its own account and 

whose procedures meet common security rules and standards sufficient to allow carriage of that 

cargo on all-cargo aircraft or mail on all-mail aircraft. 

2.2 “AIR SIDE”. The movement area of an airport, adjacent terrain and buildings or portions thereof, 

access to which is controlled. 

2.3 “KNOWN SHIPPER or KNOWN CONSIGNOR[I2]”. A consignor who originates cargo or mail for 

its own account and whose procedures meet common security rules and standards sufficient to 

allow carriage of cargo or mail on any aircraft,The originator of property for transportation by air who 

has established direct business with, and has been recognised by the appropriate government 

authority, a regulated agent, or an air carrier on the basis of agreed criteria.

2.4 “REGULATED AGENT[I3]”. An agent, freight forwarder or any other entity who conducts business 

with an air carrier and provides security controls that are accepted or required by the appropriate 

authority in respect of cargo or mail. 
CSC/33 Finally Adopted Resolutions 

Page 6

2.5 “SCREENING”. The application of technical or other means which are intended to identify and/or 

detect weapons, explosives or other dangerous devices, articles or substances which may be used 

to commit an act of unlawful interference. 

2.6 “SECURITY”. Safeguarding civil aviation against acts of unlawful interference. This objective is 

achieved by a combination of measures and human and material resources. 

2.7 “SECURITY CONTROL”. A means by which the introduction of weapons, explosives or other 

dangerous devices, articles or substances which may be used to commit an act of unlawful 

interference can be prevented. 

2.8 “SECURITY PROGRAM”. Measures adopted to safeguard international civil aviation against 

acts of unlawful interference. 

3. GENERAL PRINCIPLES 

3.1 General 

All cargo intended to be carried on passenger or all-cargo aircraft should be subjected to security 

controls before being uplifted on the aircraft. 

3.2 Regulated Agent 

3.2.1 Each Regulated Agent should have a security programme approved by the appropriate 

authority in respect of the acceptance, storage and forwarding of cargo. 

3.2.2 Each Regulated Agent should register with the appropriate authority and establish with the air

carriers, that it conducts business with, its identity and address as well as the agents authorised to 

carry out deliveries on its behalf.

3.2.23 The appropriate authority should conduct periodic inspections of the facilities to ensure that 

the security programme has been implemented and is maintained. 

3.3 Known Shipper – Known Consignor 

3.3.1 Each Known Shipper/Known Consignor should establish and register with the appropriate 

authority and establish with a the Regulated Agents or air carriers, that it conducts business with, its 

identity and address as well as the agents authorised to carry out deliveries on its behalf. 

3.3.2 Known Shippers/Known Consignors should declare in paper, electronic format, or any other 

means that may be allowed in the future its commitment that: 

3.3.2.1 its consignments are prepared in secure premises; and 

3.3.2.2 it employs reliable staff in preparing the consignments; and 

3.3.2.3 it protects the consignments against unauthorized interference during preparation, storage 

and transportation. 

3.3.3 Known Shippers/Known Consignors should certify in paper, electronic format, or any other 

means that may be allowed in the future that the each consignment does not contain any 

explosives/ammunition/flammable liquids/corrosives or disabling or incapacitating items, which they 

are not licensed to ship unknown cargo or dangerous goods, or that dangerous goods in the 
CSC/33 Finally Adopted Resolutions 

Page 7

consignment have been prepared in accordance with IATA Dangerous Goods Regulations, or 

unknown cargo. 

3.3.4 Known Shippers/Known Consignors accept that the package and contents of the consignment 

may be examined for security reasons. 

3.4 Account Consignor

3.4.1 Each Account Consignor should establish and register with the Regulated Agents or air

carriers, that it conducts business with, its identity and address as well as the agents authorised to 

carry out deliveries on its behalf.

3.4.2 Account Consignors should declare in paper, electronic format, or any other means that may 

be allowed in the future its commitment that:

3.4.2.1 its consignments are prepared in secure premises; and

3.4.2.2 it employs reliable staff in preparing the consignments; and

3.4.2.3 it protects the consignments against unauthorised interference during preparation, storage 

and transportation.

3.4.3 Account Consignors should certify in paper, electronic format, or any other means that may be 

allowed in the future that each consignment does not contain any explosives/ammunition/flammable 

liquids/corrosives or disabling or incapacitating items, which they are not licensed to ship unknown 

cargo or dangerous goods, or that dangerous goods in the consignment have been prepared in 

accordance with IATA Dangerous Goods Regulations, or unknown cargo.

3.4.4 Account Consignors accept that the package and contents of the consignment may be

examined for security reasons.

3.43.5 Security Controls 

All personnel accepting or handling cargo should be subjected to background checks, possess all 

competencies required to perform their duties and be appropriately trained according to the 

requirements established by the appropriate authority. 

3.53.6 Security Screening Personnel 

Persons involved in security screening of cargo, should be subjected to background checks, 

possess all competencies required to perform their duties and be appropriately trained according to 

the requirements established by the appropriate authority. Persons carrying out screening 

operations should be certified according to the requirements of the national civil aviation security 

programme to ensure that performance standards are consistently and reliably achieved. 

3.63.7 All Aircraft Operational Security 

3.6.13.7.1 All cargo should be subjected to security controls prior to being uplifted on an aircraft. Air 

carriers should not accept cargo for carriage onto an aircraft unless it has applied such controls itself 

or their application has been confirmed by a Regulated Agent, or if being uplifted on an all-cargo 

aircraft, an account consignor. 
CSC/33 Finally Adopted Resolutions 

Page 8

3.6.23.7.2 All consignments accepted from Known ShippersConsignors and/or Regulated Agents 

will be deemed to have met required security provisions only after proper checks have been 

completed. 

3.6.33.7.3 All consignments accepted from persons other than Known Shippers Consignors or 

Regulated Agents must be physically searched, electronically screened or screened by other 

means. In addition, a person other than a Known Shipper Consignor or Regulated Agent must 

provide acceptable documentation as to his identity, the details of which shall be recorded. 

3.6.43.7.4 Cargo cleared for all-cargo operations should be subjected to additional appropriate 

security controls if transferred onto an all passenger aircraft (either at origin or before uplift onto a 

passenger aircraft). 

3.73.8 Safe Custody 

3.7.13.8.1 Air carriers must ensure that from the time of acceptance and until completion of air 

transportation, cargo consignments are protected from unauthorized interference. 

3.7.23.8.2 All known cargo consignments that are not adequately protected from unauthorised 

interference after acceptance, as required by the National Civil Aviation Security Programme, shall 

be screened. 

3.83.9 Right of Inspection and Refusal of Carriage 

3.8.13.9.1 Air carriers reserve the right to examine, or cause to be examined, the packaging and 

contents of all cargo consignments and to enquire into the correctness or sufficiency of information 

or documentation tendered in respect of any consignment. 

3.8.23.9.2 Air carriers reserve the right, without assuming any liability, to refuse, delay or return any 

cargo or mail consignments when circumstances so require or for security reasons. 

3.93.10 Acceptance of Mail 

3.9.13.10.1 The responsibility for the security screening and sealing of mail is that of the postal 

authorities. 

3.9.23.10.2 Air carriers must ensure that mail is received by their authorised personnel who will 

establish the identity of the person presenting the mail that the seals are intact and that the bags do 

not show signs of having been interfered with. 

3.103.11 Security Screening Equipment 

Any equipment used to screen cargo consignments must be approved by the appropriate authority 

as being suitable for the task and shall be maintained and serviced so as to meet manufacturers' 

specifications as well as local health, safety and regulatory requirements. Where practicable, in 

order to improve efficiency, modern screening or examination techniques and technologies should 

be used to facilitate the physical examination of goods to be exported. 

3.113.12 Security Declaration 

3.12.1 The appropriate authorities and/or air carriers may require for each shipment a security 

declaration to be provided in paper, electronic format, or any other means that may be allowed in the 

future. It is the responsibility of all Members and IATA Cargo Agents to be familiar and comply with 

any such security declaration requirements. 
CSC/33 Finally Adopted Resolutions 

Page 9

3.12.2 For paper security declarations, where not otherwise specified, it is recommended that the 

form to be used is the standard “Consignment Security Declaration” form shown in Attachment ‘A’. 

A completed form is shown in Attachment B.

3.12.3 Support of the electronic format can be provided through IATA CIMP messages (or IATA 

XML messages). This information can also be reproduced on the standard “Consignment Security 

Declaration” form. As an example, an indication of which fields from the Air Waybill Data (FWB) 

message can populate the form is shown in Attachment C.

3.12.4 The storage of this completed “Consignment Security Declaration” form or the electronic 

message information also establishes an audit trail that can be accessed by the regulators

if requested.

 

4. IATA CARGO AGENTS 

4.1 IATA Cargo Agents should ensure that the security standards described in this Recommended 

Practice are followed. In increased threat situations, supplementary security measures may be 

required by air carriers or appropriate authorities. 

4.2 The Cargo Agency Conference Resolutions, which embody the rules for accreditation of cargo 

agents, include text specifically relating to security. This requires the agent to implement security 

controls as required by the appropriate authorities and which may be supplemented by Member air 

carriers. 

4.3 Cargo agents' security procedures should embody those in this Recommended Practice and 

include the following recommended provisions: 

4.3.1 security requirements for the packing, storage, transportation and delivery of consignments to 

an approved agent or carrier; 

4.3.2 established procedures for the identification and verification of persons other includingthan

Account Consignors, Known Shippers Consignors or Regulated Agents and the recording of their 

details; 

4.3.3 requirements for the physical protection and safekeeping of consignments held in their custody 

prior to delivery to the carrier; 

4.3.4 criteria for the training and recurrent training of agents' staff involved with security screening, 

storage, transportation and delivery of consignments. 

5. GUIDELINES 

Guidelines for the practical implementation of cargo security procedures are described in the IATA 

Security ManualSecurity Manage-ment System (SEMS) Cargo Security Addendum. 
CSC/33 Finally Adopted Resolutions 

Page 10

RECOMMENDED PRACTICE 1630

Attachment ‘A’

Consignment Security Declaration

 

Regulated Agent Identifier 

(of the regulated agent issuing the security status)

Unique Consignment Identifier 

(if AWB format is nnn-nnnnnnnn)

Content of Consignment

 Consolidation

Security Status Reasons (that the security was issued)

Received from 

(codes)

Screening Method

(codes)

Grounds for Exemption

(codes)

Specify Other Screening Method

(if applicable)

Security Status Issued by

Name of Person or Employee ID ...................................

Security Status Issued on

Date (ddmmmyy) ....... Time (tttt) ....

Regulated Agent Identifier(s) 

(of any regulated agent who has accepted the security status given to a consignment by another regulated agent)

 

Additional Security Information
CSC/33 Finally Adopted Resolutions 

Page 11

RECOMMENDED PRACTICE 1630

Attachment ‘B’

Consignment Security Declaration

 

Regulated Agent Identifier GB/RA/001-011/0213

(of the regulated agent issuing the security status)

Unique Consignment Identifier 777-12345675

(if AWB format is nnn-nnnnnnnn)

Content of Consignment

 Consolidation

Security Status Reasons (that the security was issued)

SPX

Received from 

(codes)

Screening Method

(codes)

Grounds for Exemption

(codes)

Specify Other Screening Method

(if applicable)

Security Status Issued by

Name of Person or Employee ID ...................................

Security Status Issued on

Date (ddmmmyy) ....... Time (tttt) ....

Regulated Agent Identifier(s) 

(of any regulated agent who has accepted the security status given to a consignment by another regulated agent)

 

Additional Security Information

This master air waybill contains no:

1. Freight from that country

2. Toner cartridge greater than 550g transferring this country
CSC/33 Finally Adopted Resolutions 

Page 12

RECOMMENDED PRACTICE 1630

Attachment ‘C’

Consignment Security Declaration

 

Regulated Agent Identifier 

(of the regulated agent issuing the security status)

Unique Consignment Identifier 

(if AWB format is nnn-nnnnnnnn)

Content of Consignment

 Consolidation

Security Status Reasons (that the security was issued)

Received from 

(codes)

Screening Method

(codes)

Grounds for Exemption

(codes)

Specify Other Screening Method

(if applicable)

Security Status Issued by 

Name of Person or Employee ID ................................... 

Security Status Issued on 

Date (ddmmmyy) ....... Time (tttt) ....

Regulated Agent Identifier(s) 

(of any regulated agent who has accepted the security status given to a consignment by another regulated agent)

 

Additional Security Information
CSC/33 Finally Adopted Resolutions 

Page 13

Completion Instructions

1 Ref. 29 Other Customs, Security and Regulatory Control Information in particular Ref. 29.3 ISO Country Code + Ref. 29.5 

Information Identifier (ISS) + Ref. 29.7 Customs Information Identifier (RA and ED) + Ref. 29.9 Supplementary Customs 

Information

ISS - the regulated agent issuing the security status

OCI/GB/ISS/RA/001-011

///ED/0213

2 Ref. 2.1 AWB Identification

3 Ref. 12.11 Goods Description or Ref. 12.12 Consolidation

4 Ref. 25. Special Handling Details

5 Ref. 29 Other Customs, Security and Regulatory Control Information in particular Ref. 29.3 ISO Country Code + Ref. 

29.5 Information Identifier (ISS) + Ref. 29.7 Customs Information Identifier (KC + ED) + Ref. 29.9 Supplementary Customs 

Information:

OCI/GB//KC/001-011

///ED/0213

6 Ref. 29 Other Customs, Security and Regulatory Control Information in particular Ref. 29.7 Customs Information 

Identifier (SM) + Ref. 29.9 Supplementary Customs Information

///SM/RES

///SM/AOM-SPECIFY ANY OTHER MEANS

7 Ref. 29 Other Customs, Security and Regulatory Control Information in particular Ref. 29.7 Customs Information 

Identifier (L) + Ref. 29.9 Supplementary Customs Information

 ///L/DIPL

8 Ref. 29 Other Customs, Security and Regulatory Control Information in particular Ref. 29.7 Customs Information 

Identifier (SN) + Ref. 29.9 Supplementary Customs Information

///SN/JOHNNY WALKER

9 Ref. 29 Other Customs, Security and Regulatory Control Information in particular Ref. 29.7 Customs Information 

Identifier (SD) + Ref. 29.9 Supplementary Customs Information

///SD/05031200

10 Ref. 29 Other Customs, Security and Regulatory Control Information in particular Ref. 29.3 ISO Country Code + Ref. 29.5 

Information Identifier (OSS) + Ref. 29.7 Customs Information Identifier (RA and ED) + Ref. 29.9 Supplementary Customs 

Information

OSS - the regulated agent accepting the security status given by another regulated agent 

OCI/GB/ISS/RA/001-011

///ED/0213

/GB/OSS/RA/002-022

///ED/0213
CSC/33 Finally Adopted Resolutions 

Page 14

11 Ref. 29 Other Customs, Security and Regulatory Control Information in particular Ref. 29.7 Customs Information 

Identifier (ST)+ Ref. 29.9 Supplementary Customs Information

///ST/THIS MASTER AIR WAYBILL CONTAINS NO

///ST/1. FREIGHT FROM THAT COUNTRY 

///ST/2. TONER CARTRIDGE GREATER THAN 550 

 //ST/ GRAMS TRANSFERRING THIS COUNTRY

 
CSC/33 Finally Adopted Resolutions 

Page 15

RECOMMENDED PRACTICE 1677

FRAMEWORK FOR A POSTAL SERVICE AGREEMENT

(New)

 CSC(33) 1677 Expiry: Indefinite

Type: B

Recognizing that RESOLUTION 695 AIRMAIL PANEL indicates:

2.5 in conjunction with the Universal Postal Union and other organizations, to provide guidance and 

assistance to non-airline participants in the carriage of airmail* such that appropriate IATA standards 

are developed and implemented wherever needed.

Recognizing also that RESOLUTION 657, Attachment ‘A’ MEMORANDUM OF UNDERSTANDING 

BETWEEN THE UNIVERSAL POSTAL UNION AND THE INTERNATIONAL AIR TRANSPORT 

ASSOCIATION 

Indicates in the PREAMBLE that:

 

WHEREAS the Parties recognize their common interest in the rapid and reliable movement of mail, 

as well as in the consistent and accurate reporting of mail movement

status;

WHEREAS the Parties recognize their common interest in developing standard handling and 

reporting procedures for the movement of mail;

the IATA-UPU Contact Committee has developed and agreed a model ”Framework for a Service 

Agreement” which is Attachment A to this Recommended Practice and it is:

RECOMMENDED that:

Wherever practicable, Members shall use this framework when entering into a service agreement 

with a Designated Operator (DO) of postal services.

*Note: Members are reminded that the transportation of mail is accompanied by such 

documentation as specified by the UPU Acts or through UPU EDI messaging standards and 

not the IATA standard Air Waybill as set forth in Resolution 600a nor a Shipment Record

under Recommended Practice 1670.
RECOMMENDED PRACTICE 1677

Attachment ‘A’

UPUUNIVERSAL

POSTAL

UNION

Framework for a Service Agreement 

between 

_____________________________________________, an air transport company incorporated under the laws of 

_________________________________________, having its principal place of business in 

____________________________________________, ("the Carrier"), 

and 

_____________________________________________, a Designated Operator (DO) of 

______________________________________________ (country), incorporated under the laws of 

______________________________________________ and having its principal place of business at 

____________________________________________, (“the Principal”), 

(Collectively hereafter referred to as “the Parties”) 

The Service Agreement is applicable to the transportation of international mail 

from (country of Designated Operator) ________________________________________________________ 

to destinations served by (Carrier) ________________________________________________________ 

(Hereafter “the Agreement”)
2 

Table of contents 

 

Part A – General terms and conditions Page 

I. Definitions 3 

II. Objectives and scope of the Agreement 6 

III. The Carrier's obligations 7 

IV. The Principal’s obligations 10 

V. Obligations common to both Parties 11 

VI. Rates 12 

VII. Terms of payment 12 

VIII. Irregularities and liability 13 

IX. Duration and termination of the Agreement 16 

X. Disputes 16 

XI. Final provisions 17 

Part B – List of Appendices 19

Appendix 1 Routeing plan 

Appendix 2 Rates 

Appendix 3 Estimated volumes 

Appendix 4 Performance success level and critical handover times 

Appendix 5 Contact list of the Principal 

Appendix 6 Contact list of the Carrier 

Appendix 7 Specific measures and tasks related to Dangerous Goods 
3 

Preamble 

WHEREAS the Principal wishes to contract with an air transport company to ensure the air conveyance of 

postal items; 

WHEREAS the Carrier agrees to provide the conveyance of postal items to the Principal, under the terms 

and conditions specified in this Agreement; 

The Parties agree: 

Part A – General terms and conditions 

I. Definitions 

Article 1 

Definitions 

As used in this Agreement, the terms stated below are to be interpreted as follows: 

Acceptance: 

Point of time at which the Carrier formally accepts to provide the service in accordance with this Agreement, 

confirmed by the proof of acceptance provided by the Carrier to the Principal or the DO of origin/transit. 

Agent: 

– Representative of the Carrier, including the ground handler performing duty on behalf of the Carrier at 

the airport of destination and, if relevant, at the airport of transit. 

– Representative of the Principal at the airport of destination, as indicated by the Principal to the Carrier. 

Airmail: 

Any postal item conveyed in principle by air and with priority. 

Airmail routeings: 

All routes and schedules for the transportation of Mail by the Carrier. The Carrier may change these routes 

and schedules depending upon factors such as the weather or flight cancellations. 

Basic airmail conveyance rate (BACR): 

Rate applicable for the transportation of Mail by carriers on behalf of DOs in the absence of any specific 

Agreement of the latter on a rate. The BACR is determined yearly by the UPU International Bureau and 

approved by the UPU Postal Operations Council. It is based on International Airline Financial Statistics 

prepared by the International Civil Aviation Organization. 

CARDIT: 

EDI message sent from a DO originating a consignment to any carrier (including an airline) that is going to 

transport that consignment. The CARDIT message is the electronic equivalent of the CN 38, CN 41 or CN 

47 delivery bill. It is a consignment-level message providing pre-advice of Mail to the Carrier. 

Consignment: 

The Mail of a single service level (either EMS, priority mail, surface airlifted mail, or empty bags being 

returned) and documents handed over by the Principal for the service from origin to destination in 

accordance with the routeing plan and as specified in the transportation documents. 
4 

Contracted volumes: 

The volume of Mail in a consignment handed over by the Principal in accordance with the estimated 

volumes and/or accepted by the Carrier for the service. 

Critical handover time: 

The latest time at origin the Mail has to be handed over to the Carrier or the latest time at destination the 

Mail has to be handed over to the Principal. 

Dangerous Goods

The articles covered by the "Recommendations on the Transport of Dangerous Goods" drawn up by the 

United Nations, with the exception of certain dangerous goods provided for in the existing UPU Regulations, 

and by the Technical Instructions of the International Civil Aviation Organization (ICAO) and International Air 

Transport Association (IATA) Dangerous Goods Regulations shall be considered as dangerous goods. 

Days: 

Full calendar days, including legal rest days and public holidays. 

Delivery: 

Handover of Mail at the destination, confirmed by the proof of delivery. 

Designated Operator: 

Any entity (governmental or private law entity) officially designated by the government of a UPU member 

country to operate postal services and to fulfil the obligations arising from the Acts of the UPU on its territory, 

in particular to ensure the acceptance, handling, conveyance and delivery of postal items. 

Destination: 

Location, normally inside the airport, where the Mail is handed over to the DO of destination by the Carrier. 

DO: 

Abbreviation of Designated Operator. 

Documents: 

Documents, including bag tags and labels, issued by the DO according to the UPU provisions and 

regulations (such as the CN 38 delivery bill for priority and EMS products, or the CN 41 delivery bill for 

surface air lifted mail products with deferred priority), which, prima facie, give evidence of the contract for the 

performance of services between the DO and the Carrier. The documents serve, inter alia, as manual proof 

of acceptance and delivery, as proof of transportation, and as a basis for final billing. 

Electronic data interchange (EDI): 

The exchange of information messages (e.g. CARDIT and RESDIT) as specified in the latest version of the 

UPU EDI Messaging Standards publication. 

EMS:

Postal express service for documents and merchandise (collection, dispatch and delivery), provided on the 

basis of the EMS Standard Multilateral Agreement or by bilateral agreement in relations between DOs which 

have agreed to provide this service, EMS takes priority over other postal items. 

Handover: 

Acceptance of the Mail by the Carrier for transportation, which takes over its custody from the Principal or 

DO of transit. 

Delivery of the Mail transported by the Carrier to the DO of transit or of the country of destination. 
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International Air Transport Association: 

Global trade organization, whose mission is to represent, lead and serve the airline industry. 

IATA: 

Abbreviation of International Air Transport Association. 

IATA season: 

The IATA summer season starts on the last Sunday of March and ends on the last Saturday of October. 

The IATA winter season starts on the last Sunday of October and ends on the last Saturday of March. 

Mail: 

All postal items as defined in the Universal Postal Convention, to be carried on an aircraft, truck or any other 

vehicle or subject to other services as mentioned herein. The Mail transported should be divided into priority 

mail or surface airlifted mail conveyed by air with reduced priority. Any articles lodged on the documents are 

classified as Mail. Cargo or goods which are referred to in the Chicago Convention 1944, Warsaw 

Convention 1929, Montreal Convention 1999 or any related Protocol or Convention, are excluded. 

Non-priority item: 

Item for which the sender has chosen a lower rate, implying a longer delivery time. 

Origin: 

The place of dispatch of the Mail, where the Carrier accepts the Mail from the Principal to provide the 

Services. 

Postal item: 

Generic name referring to any item dispatched by a DO (letter post, parcel post, money orders, etc). 

Priority item: 

Item conveyed by the quickest route (air or surface) with priority. 

Proof of acceptance ("POA"): 

Means a positive check of all Mail received by the Carrier by positive data capturing of mail receptacle 

identifiers enclosed in the proper EDI messages generated by the Carrier, and/or by the signature of the 

documents, or by other agreed data exchange. Proof of acceptance is subject to the critical handover time 

specified by the Carrier for a specified volume of Mail. 

Proof of Delivery ("POD"): 

Means a positive check of all Mail received by the DO at destination or by its agent by positive data 

capturing of mail receptacle identifiers enclosed in the proper EDI messages generated by the Carrier, 

and/or by the signature of the documents, or by other agreed data exchange. Proof of delivery is subject to 

the critical handover time specified by the Carrier for a specified volume of mail, and to the local DO’s 

availability to sign or exchange a POD. 

Rates: 

Service fee as stated in Appendix 2 to this Agreement. 

RESDIT: 

A RESDIT message is the message sent by a carrier of a consignment (such as an airline) to the DO. A 

RESDIT message is normally sent in response to a CARDIT. However if no CARDIT is received, a RESDIT 

message can also be sent if a suitable message standard is used between a DO and a carrier. There can be 

several RESDIT messages for a single CARDIT as the receptacles in a consignment are transported along 

the supply chain from origin to destination.
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Routeing plan: 

The list of airmail routeings that shall be used for the service as agreed between the Carrier and the 

Principal, as specified in Appendix 1. 

S.A.L. (Surface Airlifted) item: 

Any surface item conveyed by air with reduced priority. 

Special Drawing Right (SDR): 

The SDR is an international reserve asset created by the International Monetary Fund (IMF) in 1969 as a 

supplement to existing reserve assets. Its value is based on a basket of currencies whose weight is adjusted 

at regular intervals. The SDR is used by the UPU and several other international organizations as an 

accounting unit. 

Services: 

All services related to the transportation of mail, such as loading, unloading, ground handling, security, 

transportation, distribution and documentation. 

Transportation: 

Transportation means the actual transport and physical movement by air, sea or road, as the case may be. 

Universal Postal Union: 

Specialized agency of the United Nations, whose aim shall be to secure the organization and improvement 

of the postal services and to promote the development of international collaboration in this sphere. 

UPU: 

Abbreviation of Universal Postal Union 

Universal Postal Convention: 

International treaty containing the rules applicable throughout the international postal service. 

II. Objectives and scope of the Agreement 

Article 2 

Objectives and scope of the Agreement 

2.1 This Agreement describes the conditions pursuant to which the Carrier shall provide the Services to 

the Principal from the point of origin to the point(s) of destination, or to the point of transit, in 

conformity with applicable rates, the routeing plan and the estimated volumes as mentioned in the 

Appendices. 

2.2 This Agreement applies to the provision of the Services relating to the following categories of Mail 

mentioned in the Universal Postal Convention: 

2.2.1 EMS. 

2.2.2 Priority mail: Airmail (letter post, parcel post, money orders). 

2.2.3 Non-priority mail: S.A.L. items (letter post and parcel post). 

2.2.4 Empty bags (SV). 
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III. The Carrier's obligations 

Article 3 

Service 

3.1 The Carrier shall provide the Services for the Principal in accordance with this Agreement. 

Article 4 

Integrity of Mail 

4.1 The Carrier shall handle the Mail as specified in this Agreement in accordance with the levels of 

performance detailed in Appendix 4. 

4.2 The Carrier shall, to the best of its abilities and as far as may reasonably be expected, provide 

necessary protection for all Mail in its possession from weather, dust, damage, loss or theft while in 

its custody. 

Article 5 

Refusal of handover 

5.1 The Carrier may refuse to accept handover of the Mail (handover failure), including the following 

circumstances as examples:

5.1.1 Mail placed in damaged bags or receptacles; 

5.1.2 Mailbags or individual receptacles weighing more than the weight limit laid down in the UPU Acts, 

prior to delivery to the Carrier; 

5.1.3 Loose parcels weighing more than the weight limit laid down in the UPU Acts and/or exceeding 

UPU–IATA standard dimensions or (_______________) metres for the sum of the length and 

greatest circumference measured in a direction other than that of the length; 

5.1.4 Mail receptacles with unreadable or poorly attached labels; 

5.1.5 Handover of the Mail after the agreed time and/or at a location different from the one agreed, 

subject to article 11.1 of the Agreement; 

5.1.6 Mail tendered in excess of the agreed allocation, subject to article 23.1 of the Agreement. 

5.2 The Carrier has the right to refuse the handover of Mail at origin or to handover the Mail at 

destination and shall return such Mail at the Principal’s expense, or hold such Mail at any point, at 

its discretion, in the following cases: 

5.2.1 The Carrier has objective and reasonable reasons to perceive its contents to be illegal, or of a 

dangerous nature or otherwise, and that its contents are likely, in the sole judgement of the Carrier, 

to damage or affect other Mail, goods or equipment belonging to the Carrier, its employees or third 

parties. 

5.2.2 A visual inspection indicates that the Mail to be uplifted appears to be improperly packed, wrapped 

or labelled or is in a condition indicating suspected damage, tampering or pilferage at the moment of 

handover and before proof of acceptance from the Carrier. In this case, the Carrier shall notify the 

Principal of the reasons for refusal. The Carrier shall provide the Principal with the opportunity to 

correct the defects when the handover and handling time allows. 

5.2.3 The Principal fails to meet or is likely not to meet its financial obligations stipulated under this 

Agreement. 

5.3 The Carrier should not refuse to handover Mail at destination because of an accounting dispute or 

any other type of dispute between the Principal and the Carrier. 
8 

Article 6 

Custody of the Mail 

6.1 Mail shall be considered to be in the custody of the Carrier, from the proof of acceptance of the Mail 

until proof of delivery. 

6.2 Without limitation, proof of acceptance and proof of delivery may be provided either in writing (by 

signing the documents) or by an electronic acknowledgement of receipt. The availability of manual 

proof of acceptance or delivery is subject to local conditions that apply to the Carrier and/or the 

Principal. Where EDI messaging is used, the Principal and the Carrier shall agree on the scope, 

timing and source location of such messages. 

Article 7 

Performance 

7.1 The Carrier shall use its best efforts to uplift Mail accepted for transportation to the destination 

without unnecessary delay. 

7.2 If the transportation chain is interrupted through the fault of the Carrier, the Carrier shall be 

responsible for the return of the Mail to origin or for its storage until the transportation is resumed. If 

the transportation chain is interrupted through no fault of the Carrier, the Carrier shall immediately 

contact the Principal for further instructions. 

7.3 The Carrier shall provide the Services for the Principal’s Mail for the agreed quantities set out in 

Appendix 3. 

7.4 The Carrier shall ensure that the Services meet the following level of performance: 

7.4.1 The Carrier shall achieve the agreed percentage performance success level specified for each Mail 

category in Appendix 4, and defined as the ratio of the contracted volumes for each consignment 

accepted by the Carrier at origin and handed over before the critical handover time at destination, 

over a period of six months or whatever different time period is agreed between the Parties. 

7.5 The Principal and the Carrier shall meet at agreed intervals to review and discuss all issues arising 

from the performance of this Agreement. Each party shall provide the other party with 

information/data concerning the carriage of Mail under this Agreement, as and when requested, to 

review each party's performance. Upon notification by one party to the other that it is not performing 

according to the agreed levels, the non-performing party will provide the other party with an action 

plan to remedy any performance deficiency within a specified timeframe. 

Article 8 

Subcontractors 

8.1 The Carrier is authorized to use other carriers or non-carrier sub-contractors if necessary to provide 

the Services and guarantee the required performance success level under this Agreement. It is the 

Carrier's responsibility to inform the Principal and manage the performance of such sub-contractors 

to the performance levels stipulated in this Agreement. 

Article 9 

Routeing 

9.1 The Carrier shall provide to the Principal the new airmail routeings, including the specification of the 

restrictions of the mail load capacity per flight, at least one week before the start of the new IATA 

season so as to enable the latter to provide a routeing plan and estimated volumes per flight to the 

Carrier in accordance with article 15 of the present Agreement. 
9 

9.2 The Carrier shall notify the Principal, as soon as possible and if possible a week before the 

implementation date, of any schedule changes to its flights or any other known issues that are 

relevant to the smooth performance of the Services. When possible, revised flight schedules should 

be provided to the Principal 30 days before the publication of the seasonal timetables. 

Article 10 

Critical handover times 

10.1 The critical handover time at origin and at destination which the Parties have agreed shall be as 

shown in Appendix 4. 

10.2 For performance measurement purposes, should the DO of destination be unable or unprepared to 

accept handover of the Principal’s Mail at the time when the Carrier arrives at the DO of 

destination’s facility and is prepared to perform the handover, the Carrier shall be entitled to record 

and report the delivery time of the Mail to be the time the Carrier was prepared to effect the 

handover and without accounting for delays incurred resulting for any reason from the DO of 

destination being unable to accept the Mail at the time when the Carrier first attempted handover. 

10.3 The Carrier's performance shall be measured against the above service criteria. 

Article 11 

Handover failure 

11.1 In the event of handover failure by the Principal, the Carrier shall use reasonable endeavours to 

uplift, in whole or in part, the Mail on the planned flight, but cannot guarantee to transport it without 

delay. If Mail cannot be uplifted, the Carrier shall contact the DO as soon as practical for further 

instructions. 

Article 12 

Access of the Principal to Carrier’s premises 

12.1 Subject to the Carrier's policy and aviation security requirements, the Carrier or its agent may 

provide the Principal with access to the Carrier’s premises and aircraft with a view to exercising 

control over the security of dispatches during their transport. The Carrier shall be informed in 

advance as soon as possible of the number and identity of any of the DO's staff accessing airline 

premises and aircraft. The Principal’s staff may need to be accompanied by the Carrier's staff. 

Article 13 

Delivery failure and possible remedy 

13.1 In the event that the Mail cannot be delivered to the agreed location at destination, it shall be stored, 

subject to local regulations, at the Carrier's mail handling unit and the DO of destination shall be 

contacted for an alternative handover location. The Principal shall be notified of the measures taken 

thereon within 24 hours and shall bear the additional costs incurred by the Carrier, except in the 

case of delivery failure attributable to the Carrier. 

13.2 The Carrier shall notify the situation to the Principal within 24 hours and comply with any reasonable 

instructions from the Principal, if the DO of destination: 

13.2.1 refuses or fails to take possession of the Mail; 

13.2.2 refuses or fails to deliver proof of delivery after its arrival at the place of delivery. 

13.3 In the absence of instructions from the DO of destination or if such instructions cannot reasonably 

be complied with, the Carrier shall inform the Principal and have the right to return such Mail to the 
10 

Principal at the Principal’s expense, after having notified such event to the Principal within ____ 

business days. 

Article 14 

Handover 

14.1 Subject to Article 5, the Carrier shall accept for transportation any Mail whose contents are 

admissible for carriage under the UPU Acts and which complies with the packaging and labelling 

requirements laid down therein.

14.2 The Carrier shall check Mail and documents at handover. From the moment the Carrier accepts the 

consignment, the Mail shall be considered to be in the custody of the Carrier until its handover at 

destination or at the transit airport. 

14.3 Where a Carrier has accepted Mail within the agreed time limits, the Carrier shall check the Mail 

against the documents or the EDI message. Where there is a discrepancy, the staff of the Principal 

or the Carrier shall prepare documents and/or correct the EDI message to cover the discrepancy. 

The Parties shall agree and sign the new documents and/or confirm the updated EDI message. 

14.4 The Carrier is authorized to examine (screen) the mail receptacles, without opening them, visually or 

using technology (e.g. X-ray, ETD) for the purposes of clearing the articles for uplift under aviation 

security regulations and if allowed by national legislation. 

14.5 After accepting the Mail and before forwarding it, the Carrier may, at its own expense, correct any 

packaging and labelling irregularities discovered at its premises. Otherwise, the Carrier shall inform 

the Principal as soon as practicable for instructions regarding the items.

14.6 Where the Carrier has elected to withhold Mail in case of suspected damage, pilferage or tampering, 

the Carrier shall forward the remainder of the consignment that is not affected and amend the 

documents accordingly. The Carrier shall inform the Principal as soon as practicable for instructions 

in regard to the item suspected of pilferage or tampering, and allow on request, inspection of the 

Mail at the premises of the Carrier. The Carrier shall make a record concerning affected Mail and 

give a copy of it to the Principal.. 

14.7 In the event that Mail is returned or held by the Carrier, the Carrier shall notify the Principal of the 

details within 24 hours. 

14.8 Subject to the above paragraphs of this article, Mail shall be held by the Carrier if the transport of 

such Mail constitutes a danger to other mail, goods or equipment belonging to the Carrier, its 

employees or third parties. The costs of such storage or subsequent disposal shall be borne by the 

Principal.. Alternatively, the Carrier shall hand over such Mail to the authorities. 

IV. Obligations of the Principal 

Article 15 

Operational aspects 

15.1 The Principal shall give an estimate by route, flight and day of the week, on the volume of mail that it 

wishes to be transported by the Carrier. This estimate shall be provided by the Principal no later 

than _____ days/weeks in advance of the needed schedule/capacity and agreed the Parties.

15.2 The Principal shall provide the Carrier with a mail routeing plan, not later than two weeks after the 

publication of the Carrier's new IATA season's timetable applicable for cargo and mail, but in any 

case before the change of the current schedule. 

15.3 The Principal shall ensure that all Mail is packed and labelled in accordance with the applicable 

provisions of the UPU Acts before it is handed over to the Carrier. 
11 

15.4 The Principal shall sort the Mail by flight number for handover to the Carrier. 

Article 16 

Documentation 

16.1 The handover of all Mail to the Carrier shall be accompanied by proper airmail documentation, as 

specified by the UPU Acts. 

16.2 Priority mail shall always be shipped with a minimum of six (copies of the) CN 38 delivery bills. 

Priority mail receptacles shall carry the prescribed CN 35 airmail bag label and CP 84 label. 

16.3 Non-priority mail shall always be shipped with a minimum of six (copies of the) CN 41 delivery bills. 

Non-priority mail receptacles shall carry the prescribed CN 36 and CP 83 air parcel label. 

16.4 Empty mailbag consignments shall be covered by the CN 47 documents. 

16.5 The writing on all documents and labels furnished by the Principal shall be readable and 

unambiguous, and in a language whose script is recognized internationally. 

V. Obligations common to both parties 

Article 17 

Dangerous goods 

17.1 The Parties shall comply with the limitations on the transport of dangerous goods. 

17.2 The Services may only be provided in respect of mail permissible under the provisions of the 

International Air Transport Association (IATA), International Civil Aviation Organization (ICAO) and 

UPU. 

17.3 With respect to 17.1 and 17.2 herein, the Parties shall take all reasonable measures accordingly. 

They shall not subject their performance hereunder to safety and security measures other than 

those provided by local legislation, the requirements of the civil aviation authority and the UPU 

Acts. Specific measures and specific tasks related to the transport of dangerous goods that each 

Party is responsible for are specified in Appendix 7 to this Agreement. 

Article 18 

EDI messaging 

18.1 In case of use of CARDIT/RESDIT messaging between the Parties: 

18.1.1 The Principal shall transmit a CARDIT message, in conformity with UPU EDI messaging standards, 

to the Carrier for every consignment handed over. 

18.1.2 The Carrier shall transmit RESDIT messages, in conformity with UPU EDI messaging standards, to 

the Principal. 

18.1.3 The technical arrangements, as well as the events and locations covered for CARDIT/RESDIT, shall 

be agreed between the Parties and shall be documented separately. 
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VI. Rates 

Article 19 

Rates 

19.1 The Principal shall pay for the Services according to the rates which have been agreed between the 

Parties, and set out in Appendix 2 of this Agreement. 

19.2 Rates are set on an origin–destination basis (from the agreed handover location at the airport of 

origin to the agreed handover location at the airport of destination). If a destination is not mentioned 

in Appendix 2, the applicable basic airmail conveyance rate, also described in Appendix 2, will be 

applied. The distance for the origin–destination pair concerned shall be calculated according to the 

applicable procedure for calculating airmail distances contained in the List of Airmail Distances, 

published by the UPU International Bureau in collaboration with IATA or any other official publication 

if the distance data is not covered in this List. 

19.3 In the event that the Principal uses a flight segment for which the Carrier did not give prior 

confirmation of acceptance, the Carrier has no obligation to carry the Mail. In case that Mail is 

uplifted, the Carrier reserves the right to charge the applicable basic airmail conveyance rate 

calculated on the applicable airmail distance or the rates defined in Appendix 2. 

19.4 In the absence of a bilateral rate agreement between the Carrier and a DO, and if in such event Mail 

is being boarded without the Carrier's prior written consent, the principle specified under 19.3 shall 

apply. 

19.5 Rates are expressed and paid in a currency agreed between the Parties, on an origin–destination 

basis for the various categories of Mail involved. 

19.6 If services of other carriers are used as explicitly laid out in the airmail routeings, the rates include 

the charges of the services of those other carriers. 

VII. Terms of payment 

Article 20 

Invoice 

20.1 The Carrier shall invoice the Principal for the Services rendered under this Agreement on a 

(______________) basis. 

20.2 All invoices shall be based on the applicable UPU airmail documents (or postal airway bill) submitted 

to the Carrier by the Principal upon acceptance of the Mail, and shall be submitted by the Carrier to 

the Principal in duplicate or in electronic format. 

20.3 The Carrier shall have the following billing options: 

1 On the physically captured document accompanying the mail consignment. 

2 On the Carrier's own (substitute) documents, either obtained manually, or from positive data 

capturing of the mail receptacle identifiers enclosed in proper EDI messages. 

Article 21 

Payment 

21.1 The payment as per invoice is due within (_________) business days following the date of receipt of 

the invoice. 

21.2 In the event of a discrepancy, the Principal may withhold the payment of the disputed amount only. 
13 

21.3 In such case, the Principal shall inform the Carrier within (_______) business days specifying which 

items it disputes, by returning the invoice to the Carrier accompanied by its attachments or any other 

means to that effect. 

21.4 The undisputed amount stated on the invoice is to be paid as stipulated in article 21.1. 

Article 22 

Billing dispute 

22.1 By failure to comply with its obligation under article 21, the Principal waives its right to withhold 

payment. 

22.2 The Carrier may notify the Principal of its official reply concerning the acceptance or rejection of the 

discrepancy within (__________) business days following receipt of the disputed invoice. 

22.3 In case the Carrier does not accept the discrepancy, it shall send a supplementary invoice, including 

proof of carriage or service, which has to be settled within (_______) business days. The Carrier 

may present such undisputable proof of physical carriage or service by means of:

22.3.1 A substitute delivery bill established by the Carrier, with appropriate signature by the destination DO, 

containing the full details of a mail consignment as specified on CN documentation; 

22.3.2 An EDI scanning track record established by the Carrier at the airport of destination containing the 

full details of a mail; 

22.4 Both proof of carriage or service described in articles 22.3.1 and 22.3.2,when presented together, 

will unconditionally overrule any third party carrier's payment claim for the same mail consignment 

on the basis of the original documents only 

22.5 In the circumstances provided for in articles 22.3.1 and 22.3.2, and considering article 22.4, the 

Principal shall settle the invoice with the Carrier delivering proof of carriage or service. 

22.6 If payment has not been made within a maximum of (_____________) business days following the 

date of acceptance of the invoice, the Principal shall be obliged to pay the interest due on the 

amount, in accordance with the amount specified in Appendix 2 to this Agreement. 

22.7 If payment has not been made within the period stipulated in article 22.5, the Carrier shall have the 

right to refuse and suspend all transportation of mail, without being in breach of the Agreement, until 

all overdue debts are paid. 

VIII. Irregularities and liability 

Article 23 

Irregularities 

23.1 In case the volume of Mail exceeds (________) percent of the estimated volume as set out in 

Appendix 3, the Principal shall contact the Carrier in the shortest possible time in advance in order 

to enable the Carrier to try to accommodate the transportation of such extra volume. 

23.2 In the event that the volume by route, flight and day of the week does not meet the estimated 

volume by (__________) percent less than the estimated volume, the Principal shall inform the 

Carrier no later than _____hours in advance. 

23.3 The Principal shall always notify the Carrier as soon as possible of any irregularities that could 

endanger the proper transportation of Mail under this Agreement. 

23.4 At the point of origin, in the event of a failure to uplift Mail or in case of anticipated delays, the Carrier 

shall notify the Principal as soon possible before the scheduled flight departure so that further 
14 

instructions may be given. Where the routeing plan already provides for alternative routes, they 

should be used. 

23.5 The Carrier shall always notify the Principal within 24 hours of any irregularities, such as delay, loss 

or theft of, or damage to, Mail, discovered during transportation under this Agreement. 

23.6 In the event that the Mail cannot be delivered to the designated destination, the Carrier shall advise 

the Principal and request advice as to what action the Principal requires the Carrier to take. Subject 

to the reasons for non-delivery, the Parties will agree on the cost of remedying the situation. 

23.7 Each party shall send notice of irregularity to the other party in writing, by mail, fax or e-mail, 

accompanied by available copies of the applicable mail documents and attachments, such as proof 

of damage or misrouting by the Principal. Such notice shall be addressed to the Carrier's or the 

Principal’s responsible department (whose contact details in Appendices 5 and 6 respectively). No 

action is to be taken in the case of any irregularity regarding Mail unless a prior complaint is made to 

the Carrier or the DO, as applicable. 

Article 24 

Liability 

24.1 The Carrier shall be liable for the delay, loss or theft of, or damage to, Mail which occurs during the 

Services provided under this Agreement. 

24.2 Each party shall assume the same contractual liability towards the other for the acts of agents as for 

its own performance under this Agreement. 

24.3 The Principal shall be liable for any actual damage caused by Mail handed over to the Carrier by the 

Principal under this Agreement in accordance with the applicable national law, ICAO international 

convention and the UPU Acts.

24.4 Subject to Articles 5 and 17, if the Carrier fails to uplift the Mail on the scheduled transportation the 

Principal shall have the right to use an alternative means of transportation or carrier. Except when 

the Carrier has notified the Principal of a flight cancellation or change of aircraft, it shall be liable for 

any additional costs incurred in dispatching Mail by alternative carriers. Supporting documentary 

evidence shall be produced if available. 

24.5 The Principal shall be liable for all the expenses and costs resulting from failure by the DO of transit 

or of destination to take over delivery of the Mail, provided that the Carrier has duly performed its 

obligations under this Agreement. 

24.6 Subject to Articles 5 and 17, the Carrier shall be liable for reasonable storage costs if it fails to hand 

over or accept compliant Mail for transportation at the time and place agreed. 

24.7 In case of misrouting of any category of Mail, the Carrier shall refund the actual transportation costs 

claimed by the Principal concerned, provided that such misrouting is not caused by the Principal or 

any DO of transit. 

24.8 When Mail cannot be delivered by the Carrier to the original designated destination, the Principal 

shall pay the Carrier only the Mail transportation rates for the section over which the Mail was 

originally to be transported according to the CN 38 delivery bill. When the sum of the above 

transportation rates and the transit charges paid by the Principal to any other airlines or to any 

designated operators for the subsequent transit of the Mail to the intended destination exceeds the 

cost of transportation payable for normal transportation of such Mail, the Carrier shall be responsible 

for the difference. 

24.9 In the case of damage to Mail, the Principal must complain to the Carrier forthwith after the 

discovery of the damage, and at the latest, within fourteen days from the date of handover at 
15 

destination. In the case of delay in the carriage of Mail, the Principal must complain to the Carrier 

forthwith, and at the latest, within twenty-one days from the date of handover at destination. 

24.10 Every complaint must be made in writing. 

24.11 If no complaint is made within the times set out in article 24.9, no action shall lie against the Carrier, 

save in the case of fraud on its part. 

24.12 The Principal’s right to damages shall be extinguished if an action is not brought within a period of 

two years, reckoned from the date of handover at destination or from the date on which the carriage 

stopped. 

24.13 The method of calculating the period set out in article 24.12 shall be determined by the law of the 

court seized of the case. 

Article 25 

Limitation of liability 

25.1 Subject to article 25.2 below, the liability of the Parties towards each other shall be as follows: 

25.1.1 The liability of the Carrier towards the Principal shall be limited to _____ monetary units but shall not 

exceed the Principal’s liability towards its customer, as specified in the UPU Acts; 

25.1.2 The liability of the Principal towards the Carrier shall be limited to _____ monetary units. 

25.2 The limitations of liability set out in articles 25.1.1 and 25.1.2 shall not apply to loss or damages 

caused intentionally or by gross negligence of a party or its agents or to claims arising under article 

24.3 and 24.4 above, liability for which shall be unlimited unless otherwise specifically excluded 

or limited by applicable national law and then only to the extent of such exclusion or limitation. 

Article 26 

Exemption of liability 

26.1 In the event that the Principal/the DO at destination (or its nominated agents) refuse or fail to hand 

over the Mail/take possession of the Mail and/or refuse to sign for acceptance of the Mail, the 

Carrier shall not incur any liability for failure or delay if: 

26.1.1 it has complied with the agreed handover procedure as specified in the appendices, which includes 

handover at the agreed location at the stipulated processing times with the complete and proper 

documents, and/or EDI transmission; and 

26.1.2 it has provided the Principal with proper notification, in the shortest possible lead time, including the 

date and time of attempted handover/delivery, where applicable and supported if available by a 

confirmation of the DO at destination, confirming refusal and/or providing reasons for refusal to take 

possession of the Mail. 

26.2 In the circumstances described in article 26.1, the Principal shall be liable for any additional costs 

incurred for the additional handling performed by the Carrier according to article 11 of this 

Agreement. Supporting documentary evidence shall be provided if requested. 

26.3 Neither party shall be liable towards the other party for any delays or failure in the performance of its 

obligations due to any reason beyond its control or the control of its agents, so long as such party 

continues to be affected by such events of force majeure as defined in article 31.

26.4 A party seeking to rely on the provisions of this clause shall promptly give notice thereof to the other 

party, and shall endeavour to perform its obligations as soon as possible. 
16 

26.5 If any event of force majeure prevents a party from fulfilling its obligations for a continuous period 

exceeding one month, the other party shall have the right to terminate this Agreement with 

immediate effect following receipt of written notification by the other party. 

26.6 The Carrier shall not be liable under any circumstances for the delay, loss or theft of, or damage to, 

or destruction of, Mail or any other property caused by, or resulting from: 

26.6.1 inherent defect, quality or vice of its content; 

26.6.2 defective packing of the Mail; 

26.6.3 an act of war or armed conflict; 

26.6.4 an act of public authority carried out in connection with the entry, exit or transit of the Mail. 

IX. Duration and termination of the Agreement 

Article 27 

Entry into force and duration of the Agreement 

27.1 This Agreement shall enter into force on (starting date) and shall expire on (ending date) unless 

terminated earlier pursuant to article 28 hereof. The Parties may agree on an extension of this 

Agreement at least (__________) days before the date of expiry. 

Article 28 

Termination of the Agreement 

28.1 The Agreement may be terminated, in whole or in part, by either party before the expiry date of the 

contract by giving written termination notice to the other party at least (______) days before such 

termination takes effect. 

28.2 If, for a specific destination, the Carrier does not meet the agreed performance level or has changed 

its schedule so that the Principal’s requirements are not fulfilled, the Agreement may be partially 

terminated for that specific destination. 

28.3 If a party is in material breach of any of its obligations stated in the Agreement and this breach is not 

remedied within (_________) days upon receipt of written notification thereof, the non-breaching 

party may terminate this Agreement immediately by notifying the other party in writing, without 

observance of any notice period. 

28.4 Without prejudice to the other provisions of this Agreement, each party is empowered to terminate 

this Agreement with immediate effect, without any further establishment of default in the event of 

and at the time when: 

28.4.1 the other party applies for suspension of payments; 

28.4.2 the other party has filed for bankruptcy, insolvency or similar proceeding, or is declared bankrupt; 

28.4.3 the other party is a body corporate and is dissolved. 

X. Disputes 

Article 29 

Governing law and jurisdiction 

29.1 This Agreement is governed and construed in accordance with the laws of _________, without 

regard to principles of conflict of laws. 
17 

29.2 All disputes or disagreements arising from this Agreement should be negotiated and settled between 

the Parties in a constructive and reasonable manner. 

29.3 Any disputes or disagreements that cannot be settled amicably shall be referred to the competent 

tribunal in (country _____________) or, at the discretion of the Parties, shall be settled by 

arbitration. 

XI. Final provisions 

Article 30 

Confidential information 

30.1 The Parties shall recognize that this Agreement contains commercially sensitive information, and 

shall agree to treat the entire contents of this Agreement, its appendixes and any information 

provided hereunder as strictly confidential. They shall refrain from disclosing any such information to 

third parties, unless prior written consent is obtained from the other party. This shall be subject to 

the laws applicable in (country_____________). 

Article 31 

Force majeure 

31.1 Neither party shall be liable towards the other party for any delays or defect in the performance of its 

obligations or duties due to any unforeseen reason, including but not limited to acts of God, fires, 

floods, riots, epidemics, quarantine restrictions, government acts, political uprising, freight 

embargoes, or any other such causes beyond such party's control. 

Article 32 

Amendments 

32.1 This Agreement represents the entire understanding between the Parties and may only be amended 

if such amendments are made in writing and signed by both Parties to the Agreement. 

32.2 All appendices to this Agreement form an integral part thereof. 

Article 33 

Severability 

33.1 Should any provision of this Agreement be held invalid, or prohibited, such provision shall be 

ineffective only to the extent of such invalidity or prohibition and shall not invalidate the remainder of 

such provision or the remaining provisions of this Agreement. 

As agreed and signed in twofold on: ______________________________________________________ 

Carrier Principal 

Name: __________________________________ Name: ________________________________ 

Title: __________________________________ Title: ________________________________ 

Details: __________________________________ Details: ________________________________ 
18 
19 

Part B – List of Appendices 

Appendix 1 Routeing plan 

Appendix 2 Rates 

Appendix 3 Estimated volumes 

Appendix 4 Performance success level and critical handover times 

Appendix 5 Contact list of the Principal 

Appendix 6 Contact list of the Carrier 

Appendix 7 Specific measures and tasks related to Dangerous Goods 
20 

Appendix 5 Contact list of the Principal 

Principal airmail management:______________________________________________________________ 

Tel: ______________________________________________________________________________ 

Mobile: ______________________________________________________________________________ 

Fax: ______________________________________________________________________________ 

E-mail: ______________________________________________________________________________ 

Principal airmail customer service department: _________________________________________________ 

Tel: ______________________________________________________________________________ 

Mobile: ______________________________________________________________________________ 

Fax: ______________________________________________________________________________ 

E-mail: ______________________________________________________________________________ 

Principal's transportation services details: _______________________________________ 

Appendix 6 Contact list of the Carrier 

Carrier's airmail management: __________________________________________________________ 

Tel: ______________________________________________________________________________ 

Mobile: ______________________________________________________________________________ 

Fax: ______________________________________________________________________________ 

E-mail: ______________________________________________________________________________ 

Carrier's airmail customer service department: ____________________________________________ 

Tel: ______________________________________________________________________________ 

Mobile: ______________________________________________________________________________ 

Fax: ______________________________________________________________________________ 

E-mail: ______________________________________________________________________________ 

Carrier's transportation services details: _________________________________________________ 
ii

INTERNATIONAL AIR TRANSPORT ASSOCIATION 

MINUTES 

33rd Cargo Services Conference 

(CSC/33)

Istanbul, Turkey 

8 March 2011 

800 Place Victoria, P.O.Box 113, Montreal, Quebec, Canada H4Z 1M1
MEMORANDUM 

CSC/33/Meet/006/2011 

TO: All Members of IATA 

Cargo Services Conference Accredited Representatives 

CC: IATA Regional Directors/ IATA Cargo Managers 

Members, Cargo Procedures Conferences Management Group 

IATA/FIATA Consultative Council 

Members, IATA Strategic Partners – Cargo Services 

FROM: Secretary, Cargo Services Conference 

DATE: 12 April 2011 

SUBJECT: MINUTES – 33rd Cargo Services Conference (CSC/33) 

Istanbul, Turkey – 8 March 2011

Please find attached the Minutes of the 33rd meeting of the Cargo Services Conference 

(CSC/33) held in Istanbul, Turkey on 8 March 2011. 

Sincerely, 

Frederic Leger 

Head of Cargo Business Process 

Attachments. 
MINUTES – Cargo Services Conference (CSC/33) 

Page 1 of 25 

Table of Co nte n ts 

ADMINISTRATIVE ITEMS Page No. 

A/1 Opening of Meeting and Legal Context 3 

A/2 Examination of Credentials of Accredited 

Representatives 

3 

A/3 Adoption of Agenda 5

A/4 Order of Business 5 

A/5 Approval of Minutes of CSC/32 5 

A/6 Action Items from CSC/32 5 

A/7 Effectiveness Status of Resolutions 6 

A/8 Effectiveness Dates of Resolutions Adopted 6 

A/9 Election of Members – Airmail Panel (AMP) 7 

A/10 Election of Members – Cargo Business Processes Panel 

(CBPP) 

8 

A/11 Election of Members – Dangerous Goods Board (DGB) 9 

A/12 Election of Members – Live Animals and Perishables 

Board (LAPB) 

9 

A/13 Election of Members – ULD Panel (ULDP) 10 

A/97 Any Other Business 21

A/98 Date and Place of Next Conference 21 

A/99 Close of Meeting 21 

POLICY ITEMS 

P/1 Time and Temperature Task Force (TTTF) structure 11 

P/2 ULD RFID Survey 11

P/3 Advance Cargo Information EU Survey 12 

P/4 Cargo Security Governance 14 

P/5 2010 CSC Achievements and 2011 CSC Work Plan 15 

P/6 Automation of CSC Mail Votes 15 

VOTING ITEMS 

V/1 Recommended Practice 1630 – Cargo Security 15 

V/2 Resolution 681 – ULD Panel 17 

V/3 Resolution 621 – IATA Live Animals and Perishables 

Board 

17 

V/4 Recommended Practice 1677 – Framework for a Service 

Agreement 

17 

V/5 Resolution 656 – Automated Data Interchange with 

Customs 

18 

V/6 Recommended Practice 1665 – IATA Interline Cargo 

Claims Procedures Agreement – Principles and Practices 

18 
MINUTES – Cargo Services Conference (CSC/33) 

Page 2 of 25 

REPORTS

CSC Reports 

R/1 Airmail Panel (AMP) 19 

R/2 Cargo Business Processes Panel (CBPP) 19 

R/3 Cargo Data Interchange Task Force (CDITF) 19 

R/4 Cargo XML Task Force (CXMLTF) 19 

R/5 Dangerous Goods Board (DGB) 19 

R/6 Dangerous Goods Training Task Force (DGTTF) 20 

R/7 Live Animals & Perishables Board (LAPB) and Time and 

Temperature Task Force (TTTF) 

20 

R/8 ULD Panel (ULDP) 20 

R/9 ULD Operational Advisory Group (ULDOAG) 20 

Other Reports 

R/10 Cargo Publications 20

R/11 Passenger Services Conference (PSC) 21 

R/12 Strategic Partnership Program – Cargo 21 

R/13 Airport Services Committee (ASC) 21 

R/14 IATA Ground Handling Council (IGHC) 21 
MINUTES – Cargo Services Conference (CSC/33) 

Page 3 of 25 

ADMINISTRATIVE ITEMS

Agenda Item A/1: Opening of Meeting and Legal Context

M/001 The CSC Chairman, Mr. Todd Frazier (FX), opened the 33rd Cargo Services 

Conference (CSC/33) at 13:05 hours local time on Tuesday, 8 March 2011 at the Hilton 

Istanbul Hotel in Istanbul, Turkey. The attendance record is in Attachment ‘A’ of these 

Minutes. He thanked the sponsors Turkish Airlines and Turkish Airlines Cargo for 

hosting the meeting. 

M/002 The meeting was convened by the Call of Meeting Memorandum 

CSC/33/Meet/001/2011 dated 24 November 2010. Agenda documentation was

circulated thereafter. 

M/003 Mr. Carlos Tornero (XB), IATA’s Senior Legal Counsel, introduced himself and

then read the competition law compliance briefing statement, which is found in its 

entirety in Attachment ‘B’ of these Minutes. He added that if discussions were found 

inadvertently approaching any area outside the legal context of the meeting, he would

intervene and guide the Conference accordingly. He added that he has reviewed the 

Agenda and found it appropriate for discussion by the Cargo Services Conference. 

Agenda Item A/2: Examination of Credentials of Accredited Representatives

M/004 The Credentials of the Accredited Representatives in attendance at the meeting 

were examined and found to be in order. It was confirmed that the quorum was

achieved. 

M/005 The Chairman requested everyone in the room to briefly introduce themselves. 

M/006 After the introductions were completed, the Chairman welcomed the guest 

speaker, Mr. Des Vertannes (XB), IATA’s new Global Head of Cargo and invited him to 

address the Conference: 

Chairman: 

Ladies and Gentlemen:

We have an important guest with us this afternoon. 

I would like introduce to you a person whose credits comprise a broad-based and most 

impressive 41-year career in the Air Cargo Industry: 

• He started off with British Airways in 1970, holding several management posts 

over a period of 14 years, including that of Cargo Manager, Gulf States and 

Saudi Arabia. 

• In 1984, he established and managed his own forwarding business 

• Then joined Air Canada as General Manager of Cargo in 1991. 
MINUTES – Cargo Services Conference (CSC/33) 

Page 4 of 25 

• Following, was a move to the ground handler Menzies Aviation, where he served 

as Chief Executive of Air Menzies International, as well as Managing Director of 

Menzies' world cargo activities. 

• Subsequently, he moved to Gulf Air's Cargo Division. 

• And from there to Etihad Airways, as Executive Vice-President of Cargo. 

• Since our last Conference meeting, we were most fortunate to have him join the 

IATA organization in mid-2010. 

Ladies and Gentlemen, it is my great pleasure to present to you Mr. Des Vertannes, 

IATA’s new Global Head of Cargo 

M/007 Mr. Vertannes (XB) thanked the Chairman for the warm welcome and briefed the

Conference as follows: 

• Congratulations to the Cargo Services Conference (CSC) for your active role in

shaping, changing, and improving the air cargo industry 

• Your achievements for 2010 include development of XML standards, 

enhancements to Cargo-IMP, developing the standards and protocols to support 

our very fundamental programs of e-freight, e-AWB, Secure Freight. 

• I personally thank you on behalf of IATA for the great work done to move the

industry forward. 

• So where do we go from here? Developing standards and achieving these 

results pale into insignificance if we don’t get adoption and we don’t get broad 

industry use of these standards. 

• Do we see the benefits of increasingly improved standards across every field of

activity? We need to find ways to measure the implementation and proliferation

of the standards and bring that back to you so that you are encouraged to

continue active participation. 

• Security has become the topical issue, challenging us right across the board. We

have to make sure we are in the forefront with the regulatory bodies, to try and

contribute. We need to listen to their concerns, provide support and more 

importantly provide solutions. 

• As we go forward we’ll develop the principles and procedures and standards that 

will continue to support the Secure Freight initiative, which is fundamental to the

countries where the supply chain infrastructure is not in place. 

• On e-freight, it is a shame that we are still debating about electronic trading in the 

21st century when our children and grandchildren are trading and purchasing on 

the internet electronically. We should be self-critical, but we should also be selfmotivated. We have to overcome the obstacles ahead of us. You should take a

leap forward within your own domain, whatever you come and contribute to

future, in your discussions that as we tackle e-freight this year and scale up to

10% penetration on the live trade lines. 

• There are airlines, especially in the US, who are very electronically minded in 

terms of technology use, but the customs authorities are not going to allow them

to trade electronically for quite some time. That’s outside of their influence. But 

what I would ask you to do is to encourage your overseas offices and your 

alliance partners to work with you on the inbound. If the collective groups focused 

on the inbounds, the volumes that could be generated in terms of e-freight from 

the big hubs of Frankfurt, Paris, London, Milan, Madrid, Amsterdam would be

immense. So it’s do-able, we have to go out there and encourage it. 

• We want to continue to grow our XML competency. XML is growing in use in the 

transfer of data. 
MINUTES – Cargo Services Conference (CSC/33) 

Page 5 of 25 

• The Cargo Services Conference does not seem to get the recognition it

deserves. Please make sure the work that you are doing is being recognized

even within your own airline. We will make sure that message is heard by the 

Heads of Cargo at the Cargo Committee that the success of this group is 

paramount to the success of our industry. 

M/008 The Chairman thanked Mr. Vertannes (XB) for his presence and for the

encouraging words. 

Agenda Item A/3: Adoption of Agenda

M/009 The Agenda of the CSC/33 was adopted. 

Agenda Item A/4: Order of Business

M/010 Conference support was obtained for the order of business. 

Agenda Item A/5: Approval of Minutes of CSC/32

M/011 The Conference unanimously approved the Minutes of CSC/32 with no changes 

to the draft.

Agenda Item A/6: Action Items from CSC/32

M/012 Mr. Ben Behanan (XB) confirmed that all the action items from CSC/32 have 

been completed as summarized in the agenda item. 

M/013 A Member asked for clarification from IATA Legal whether the "Old Resolution

600b" AWB stock printed before 30 December 2009 may still be tendered after 30 June 

2011. 

M/014 Mr. Tornero (XB) mentioned that Members wishing to exhaust existing AWB

stock with any of the previous versions of Resolution 600b have time until 31 December 

2011 to do so, subject to the condition that they amend their Conditions of Carriage for 

Cargo or tariffs to incorporate the "currently effective" Resolution 600b Conditions of 

Contract, and they send a notice of the terms and conditions of the "currently effective" 

Resolution 600b to their shipper and forwarder clients. 

M/015 Mr. Leger (XB) suggested that a communication be circulated to the industry 

reminding them of the end of the transition period to switch to the currently effective 

version of the AWB Conditions of Contract. 

M/016 A Member mentioned that given it takes some time for airlines to process through 

their air waybill stocks, it would be useful to have a statement from IATA on the general

consequence of an old AWB being used after the transition period and the effect it might

have on a claim, etc. 
MINUTES – Cargo Services Conference (CSC/33) 

Page 6 of 25 

M/017 Mr. Tornero (XB) mentioned that it is important to recognize that Resolution 600a 

and 600b are mandatory among IATA airlines for purposes of multilateral interlining. 

M/018 A Member asked whether the “old” AWB Conditions of Contract with 17 SDRs 

liability limit could be used after 31 December 2011. 

M/019 Mr. Tornero (XB) mentioned that the currently effective AWB conditions of

contract should be used. He added that a clarifying notice would be sent to Members 

after Conference as suggested by the Secretary, and if there are any specific questions 

after, he would be happy to address them. 

ACTION: IATA Legal 

Secretary Note: A clarifying notice on Resolution 600b was circulated to CSC members

and industry stakeholders on 21 March 2011. 

Notice_Resolution60

0b_March2011.pdf

M/020 The Chairman cautioned that Members should keep a watch on their AWB stock 

as there is a possibility for the revision of the MC99 liability limits every 5 years due to

the inflation adjustment clause in the Convention. He added that perhaps it is one more

reason for Members to accelerate the move towards e-freight and eliminate the paper 

AWB. 

Agenda Item A/7: Effectiveness Status of Resolutions

M/021 The Chairman mentioned that all Resolutions and Recommended Practices 

adopted at CSC/32 have been given government approval status and declared effective.

He reminded Members to ensure to file the Resolutions and Recommended Practices 

adopted by Conference with their respective government authorities. 

M/022 Mr. Behanan (XB) mentioned that amendments to Resolutions 600i and 

Recommended Practice 1601 and 1670 adopted by the Conference through CSC Mail

Votes S069, S070, and S071, respectively, to align with the liability limits in the new 

Resolution 600b were approved by the US DoT and have been declared effective

thereinafter.

M/023 The effectiveness status of resolutions was noted. 

Agenda Item A/8: Effectiveness Dates of Resolutions Adopted

M/024 The Conference endorsed the effectiveness dates. 

M/025 The Conference agreed that the effectiveness date for each of the voting items be

determined when the item was discussed. 
MINUTES – Cargo Services Conference (CSC/33) 

Page 7 of 25 

Agenda Item A/9: Election of Members – Airmail Panel (AMP)

M/026 The Chairman congratulated the re-elected and the newly elected AMP 

members. He added that there were some remaining vacancies and requested

Secretariat to provide an update. 

M/027 Mr. Behanan (XB) mentioned that a new vacancy was listed in the second

transmittal due to the departure of the member and subsequent to the second transmittal 

there was an additional vacancy due to the departure of another; therefore there were

two remaining vacancies on the AMP. He added that three nominations were received 

from BA, DL, and 5X respectively. 

M/028 The Chairman asked if there were any additional nominations from the floor. 

 

M/029 There were no additional nominations. It was agreed that voting would be

conducted after Conference for the two remaining vacancies and that Secretariat will

circulate a Voting Ballot to Members along with the details of the nominees. 

ACTION: IATA Secretariat 

M/030 The new AMP membership was endorsed by Conference. 

Secretary Note: Voting was conducted after CSC/33. Based on the votes received, the

following individuals were declared elected for the terms shown: 

John Chisholm (BA) 3 years New 

Nick Whalen (DL) 2 years New 

The new AMP membership is as follows: 

No. Member Term of Office 

1 Barbara Johnston (AC) 2011 2012 2013 2014

2 Michael Thomasen (SK) 2011 2012 2013 2014

3 Eric Pouille (AF) 2011 2012 2013 2014

4 Mark Gilbert (AA) CHAIR 2011 2012 2013

5 David Thompson (QF) 2011 2012 2013

6 John Chisholm (BA) 2011 2012 2013

7 Nick Whalen (DL) 2011 2012 

8 Bob Uttmark (UA) 2011 2012 

9 Ron D. Stevens (FX) 2011 2012 

10 Bernd Foerster (LX) 2011

11 Martina Goergen (LH) 2011

12 Junichi Michael Sylvester Nonoyama (JL) 2011
MINUTES – Cargo Services Conference (CSC/33) 

Page 8 of 25 

Agenda Item A/10: Election of Members – Cargo Business Process Panel (CBPP)

M/031 The Chairman congratulated the re-elected CBPP member. He added that there 

were some remaining vacancies and requested Secretariat to provide an update. 

M/032 Mr. Behanan (XB) mentioned that there were three remaining vacancies on the

CBPP as listed in the second transmittal. He added that one nomination was received

from DL. 

M/033 The Chairman asked if there were any additional nominations from the floor. 

M/034 There were no additional nominations. The DL nominee was declared elected to 

the CBPP and it was agreed that for the two remaining vacancies, Members would be 

provided 10 days after Conference to submit nominations to the Secretariat. 

Miffy Wiggs (DL) 4 years New 

ACTION: CSC/ IATA Secretariat 

M/035 The CBPP Chairman (Mr. Jean Dunaux, AF) mentioned that it is an important

group and requested Members to consider participation in the group as an expression of

confidence that Conference has in the group because the CBPP makes a lot of

decisions that impact trade. 

M/036 Mr. Leger (XB) who is also the Secretary of the CBPP mentioned that the CBPP 

was involved in the development of the e-AWB standards and it is currently working on

Cargo Security, XML standards and Customs aspects. The CBPP also liaises with 

forwarders on different procedures. He mentioned that it is a key industry group and

urged Members to consider participation in the group. 

M/037 The Chairman also expressed his support for the request from the CBPP 

Chairman and the Secretary. 

M/038 The new CBPP membership was endorsed by Conference. 

Secretary Note: Members were requested to submit nominations by 23 March 2011.

One nomination was received from BA. There was no voting as the number of

nominations was fewer than the number of vacancies. Accordingly, the following

individual was declared elected for the term shown: 

Malcolm Fowler (BA) 4 years New 

The new CBPP membership is as follows: 

No. Member Term of Office 

1 Lisette Schweiger (AC) 2011 2012 2013 2014

2 Miffy Wiggs (DL) 2011 2012 2013 2014

3 Malcolm Fowler (BA) 2011 2012 2013 2014

4 Dick Dougherty (AA) 2011 2012 2013 
MINUTES – Cargo Services Conference (CSC/33) 

Page 9 of 25 

5 Nazim Ros (SQ) 2011 2012 2013 

6 Leung Sai Ho Simon (CX) 2011 2012 2013 

7 Jean Dunaux (AF) CHAIR 2011 2012 

8 Todd Frazier (FX) 2011 2012 

9 Franco Nanna (CV) 2011 2012 

10 Axel Klein (LH) 2011

11 Vacant 2011

12 Ola Atteya Ibrahim Shawer (MS) 2011

 

Agenda Item A/11: Election of Members – Dangerous Goods Board (DGB)

M/039 The Chairman congratulated the re-elected and newly elected DGB members. 

M/040 The new DGB membership was endorsed by Conference. 

No. Member Term of Office 

1 Richard Blenkush (DL) 2011 2012 2013 2014

2 Peter Liang LIU (CI) 2011 2012 2013 2014

3 Yannawit Sangsook (TG) 2011 2012 2013 2014

4 P. Balasubramanian (EK) 2011 2012 2013

5 Trevor Howard (AC) 2011 2012 2013

6 Mohamed Nasir Abdul Hanif (MH) 2011 2012 2013

7 Laurence Willoughby (QF) 2011 2012

8 Alex McCulloch (5X) 2011 2012

9 Dennis Kampman (KL) 2011 2012

10 Patrick N. Oppenheimer (FX) CHAIR 2011

11 François Jacquemont (AF) 2011

12 Gajandran Sokayan (SQ) 2011

Agenda Item A/12: Election of Members – Live Animals and Perishables Board 

(LAPB)

M/041 The Chairman congratulated the re-elected LAPB members. He added that there 

was one remaining vacancy and requested Secretariat to provide an update. 

M/042 Mr. Behanan (XB) mentioned that further to the second transmittal there was a

new vacancy due to the recent departure of a member. He added that two nominations 

were received from AC and TA respectively. 

 

M/043 The Chairman asked if there were any additional nominations from the floor. 

M/044 There were no additional nominations. It was agreed that voting would be

conducted after Conference for the remaining vacancy and that Secretariat will circulate 

a Voting Ballot to Members, along with the details of the nominees. 

ACTION: IATA Secretariat 
MINUTES – Cargo Services Conference (CSC/33) 

Page 10 of 25 

M/045 The new LAPB membership was endorsed by Conference. 

Secretary Note: Voting was conducted after CSC/33. Based on the votes received, the

following individual was declared elected for the term shown:

Stephanie Kirkham (AC) 3 years New 

The new LAPB membership is as follows: 

No. Member Term of Office 

1 Mériem Touisi-Saadi (AF) 2011 2012 2013 2014

2 Bruce Clemmons (FX) CHAIR 2011 2012 2013 2014

3 Rath Pukkoh (TG) 2011 2012 2013 2014

4 Cyndi Brown (DL) 2011 2012 2013

5 Stephanie Kirkham (AC) 2011 2012 2013

6 Joyce Fung (CX) 2011 2012 2013

7 Nicolaus Walzik (LH) 2011 2012 

8 Gajandran Sokayan (SQ) 2011 2012

9 Thomas Williams (CO) 2011 2012 

10 Aynur Rasulova (EK) 2011

11 M. Walaa M. Yousri (MS) 2011

12 Ibrahim Mohamed Salleh (MH) 2011

Agenda Item A/13: Election of Members – ULD Panel (ULDP)

M/046 The Chairman congratulated the re-elected ULDP members. He added that there

were some remaining vacancies and requested Secretariat to provide an update. 

M/047 Mr. Behanan (XB) mentioned that further to the second transmittal there were 

two new vacancies due to the recent departure of two members. He added that one

nomination was received from AF. 

 

M/048 The Member from GF (Mr. Khalid Faqih) volunteered to nominate himself to the 

ULDP. 

M/049 The Chairman asked if there were any additional nominations from the floor. 

M/050 The new ULDP membership was endorsed by Conference. 

Secretary Note: Voting was conducted after CSC/33 to determine the term of office of 

the two nominees. Based on the votes received, the following are the terms of the two 

nominees: 

Kareen Lionnet-Zadros (AF) 3 years New 

Khalid Mustafa Faqih (GF) 2 years New 
MINUTES – Cargo Services Conference (CSC/33) 

Page 11 of 25 

The new ULDP membership is as follows: 

No. Member Term of Office 

1 Marcus Doyle (FX) 2011 2012 2013 2014

2 Willem Roukens Frits (KL) 2011 2012 2013 2014

3 Ruilin Li (CA) 2011 2012 2013 2014

4 Kareen Lionnet-Zadros (AF) 2011 2012 2013

5 Carl Frey (AA) 2011 2012 2013

6 Mandour A. Karim Mandour (MS) 2011 2012 2013

7 Urs Wiesendanger (AC) CHAIR 2011 2012

8 Khalid Mustafa Faqih (GF) 2011 2012 

9 Richard O’Marra (5X) 2011 2012 

10 Zeljko Vukicevic (LH) 2011

11 David Dubois (CV) 2011

12 Toru Nakano (JL) 2011

POLICY ITEMS

Agenda Item P/1: Time and Temperature Task Force (TTTF) Structure 

M/051 The Chairman introduced the item and mentioned that the TTTF was originally 

formed as a temporary group under the Live Animals and Perishables Board (LAPB) and

due to the important nature of the work done, it was proposed to make it a permanent

body under the LAPB. He added that the membership structure was redrafted with input 

from the Cargo Procedures Conferences Management Group (CPCMG) and is now 

being presented to Conference for endorsement. 

M/052 Mr. Leger (XB) added that it is an important group and that, in addition to airlines,

the group also comprised of other supply chain stakeholders such as forwarders, ground

handlers, pharmaceutical industry representatives, etc. He mentioned that the group has 

provided recommendations to amend Chapter 17 of the Perishable Cargo Regulations 

(PCR), and they are developing a roadmap for the transportation of time and 

temperature sensitive shipments. 

M/053 The revised TTTF Terms of Reference were endorsed by Conference. 

Agenda Item P/2: ULD RFID Survey 

M/054 Mr. Zhi Yong LIAO (XB), the Secretary of the ULD Panel (ULDP) briefed the 

Conference about the survey on the use of RFID to identify ULDs and presented the

results of the survey. He added that although Recommended Practice 1640 (RP1640)

was delegated to the Cargo Business Processes Panel (CBPP), neither the CBPP nor 

the ULDP appeared to have the expertise on RFID technology and suggested the 

formation of an industry working group comprised of experts from airlines and RFID 

manufacturers to review RP 1640. 
MINUTES – Cargo Services Conference (CSC/33) 

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M/055 The Member from AF mentioned that RP 1640 needs to be reviewed, as it was 

drafted 14 years ago and there appear to be big gaps in technology today (For example, 

RP1640 recommends use of the same technology for ground service equipment and 

ULDs. However, it should not be the case as ground service equipment can use active

RFID whereas ULDs need to have passive RFID as they are carried in aircraft. RP1640

recommends the use of a single tag per ULD. When using passive RFID this would 

require installation of multiple sensors to be able to read it correctly. Instead, by having 

two tags per ULD, the tags could be read irrespective of the position of the ULD). He 

added that AF has been working on the use of RFID on ULDs for several years and has 

now extended it to an industry group. The technology recommended in RP 1640 needs 

to be an open technology to be accepted by everyone for interlining purposes. He further 

added that AF would highly recommend the formation of an IATA industry working group 

where people can share their experiences with RFID so that RP1640 can be amended to

be better adapted to the needs of today’s industry. 

M/056 The Chairman mentioned that there appeared to be a need for an industry group 

on RFID. Under the Conferences structure, the Cargo Procedures Conferences 

Management Group (CPCMG) has the authority to establish task forces. The Chairman

recommended that a proposal be submitted to the CPCMG to consider the creation of

the group. The Terms of Reference of the group would be developed by CPCMG in

conjunction with the ULDP. 

M/057 A Member suggested that the group report to both CBPP and ULDP as the

ULDP has the ULD experts and CBPP can check to ensure that what is suggested is 

wide enough to suit industry needs. 

M/058 A Member mentioned that while formalizing the proposed RFID industry working 

group, it must be ensured that people with the right expertise are included, such as 

engineers, aircraft manufacturers, etc. 

M/059 A Member mentioned that ULD third party logistics providers should also be 

considered.

M/060 The Chairman suggested that the Terms of Reference be developed by the 

CPCMG incorporating the mentioned recommendations and it could be modified 

subsequently if necessary. 

ACTION: IATA Secretariat/CPCMG 

M/061 The Conference endorsed the formation of a new RFID industry working group. 

Agenda Item P/3: Advance Cargo Information EU Survey 

M/062 Ms. Linda Ristagno (XB), the Area 2 coordinator of the Customs Advisory Group

(CUSAG), briefed the Conference on the EU ICS survey and its results. It appeared that

most of the airlines and freight forwarders were ready for implementation, but some

Member States and some Services Providers were not. 

M/063 Mr. Leger (XB) added that IATA has been asked to be the interface between the

European Commission and IATA Member airlines. Therefore, any questions or 
MINUTES – Cargo Services Conference (CSC/33) 

Page 13 of 25 

comments should be sent to IATA who will present them to the EU helpdesk. As soon as 

a reply is received it will be communicated to the Member. 

M/064 Mr. Leger (XB) also mentioned that IATA had organized an industry awareness 

session in June 2010 to provide information on the new EU ICS/ECS requirements and 

the changes that were made to standards to meet the new requirements. Additionally, 

representatives from the Commission were invited to provide feedback and to answer

questions. Mr. Leger asked for the Conference’s feedback on whether there was a need

for a similar event to understand the situation after the go-live, and to identify remaining 

concerns or if Members felt that they have all the required information and that it is 

working perfectly fine. 

M/065 The Chairman requested for a show of hands regarding the organization of an 

industry session as suggested by Secretariat. 

M/066 The majority of the Members indicated that they would like IATA to organize an

industry session. 

M/067 A Member suggested holding the session through a webinar. 

M/068 Another Member suggested holding the session after the end of the grace period. 

M/069 A Member suggested that perhaps the session should be held before the end of

the grace period to help Members to prepare. 

M/070 Mr. Leger (XB) mentioned that he would coordinate with the CPCMG to agree on

a proposed date. 

ACTION: IATA Secretariat/CPCMG 

M/071 A Member asked if there was any harmonization for the penalties among the

Member States during the grace period. 

M/072 Ms. Ristagno (XB) confirmed that there was no standardization for penalties and

each EU Member State will apply its own rules, but there was a harmonization for the 

grace period as the EU will inform the Member States on when the grace period will end. 

She added that a request had been sent to EU for guidance and a clear statement

regarding the grace period and applicable penalties, as such a directive appeared to be 

missing currently. 

M/073 A Member mentioned that a communication recently received from Spanish 

Customs, that they were anticipating the end of the grace period and asked if IATA could 

clarify with the Commission whether they would notify IATA regarding the end of the

grace period.

M/074 A Member mentioned that there needs to be uniformity for the grace period 

among the EU Member States. 

M/075 A Member mentioned that the grace period is a maximum of six months which is 

extended on a bi-monthly basis. If there is a difference between the grace period

between Member States it should be reported to the EU. 
MINUTES – Cargo Services Conference (CSC/33) 

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M/076 A Member mentioned that they have been working very well with the Customs 

authorities but the main problem they faced was the lack of FHL data from the Freight 

Forwarders and asked if IATA could help to communicate this matter to forwarders 

through FIATA. 

M/077 Mr. Leger (XB) mentioned that a communication would be sent to FIATA with

concern from the airlines regarding the lack of data from freight forwarders. They will

also be invited to the industry session so that the matter can be discussed. 

ACTION: IATA Secretariat/CPCMG 

Agenda Item P/4: Cargo Security Governance 

M/078 Mr. Leger (XB) mentioned that currently in IATA, there is a lack of a specific 

working group on cargo and mail security. When IATA is asked by ICAO, WCO, national 

or regional regulators to provide comments and feedback on cargo security, it is difficult

to do so without having the back up from the industry and without a strong industry 

position on cargo and mail security. He mentioned that the proposed solution is to create

a Cargo Security Task Force that would help to develop a strong industry position, to 

lobby regulators, to communicate to the industry regarding important changes to review 

and to provide feedback on IATA material on cargo security including the IATA Security 

manual, training programs and also on non-IATA material, such as ICAO Annex 17, 

which is implemented in the national regulations.

CSTF-presentation.p

df

M/079 The Chairman asked if this group was the same as the one mentioned in the 

Second Transmittal as the name appeared to be mentioned differently. 

M/080 Mr. Leger (XB) confirmed that it was the same group and that since it was still in 

the initial stages of defining the group, after discussion with the IATA Safety Operations 

and Infrastructure Department, the name of the group was proposed to be changed from 

“Cargo & Mail Security Forum” to “Cargo Security Task Force”. The membership was 

changed from 20 members to 12 members, etc. He added that the objective of the

proposal is to seek Conference endorsement on the approach and the need for such a

group. 

M/081 A Member asked if the group would be under the Conferences structure.

M/082 Mr. Tornero (XB) mentioned that in IATA there were several standing 

Committees under the IATA Board of Governors such as the Legal Committee, Audit

Committee, Cargo Committee, Operations Committee, etc. These Committees have sub

committees and subgroups and in this case, the Cargo Security Task Force was seen as

a subgroup of the Security Executive Group (SEG) under the IATA Operations 

Committee. He added that although the group was unfortunately named as a Task 

Force, it is not a Conference body. It would be an advisory group that would provide

recommendations to the Cargo Committee and the Operations Committee. 

M/083 A Member commented that security issues are usually dealt with at a corporate 

level and not by cargo, so the approach seemed to be right. 
MINUTES – Cargo Services Conference (CSC/33) 

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M/084 The Conference endorsed the formation of the new Cargo Security Task Force. 

Agenda Item P/5: 2010 CSC Achievements and 2011 CSC Work Plan 

M/085 Mr. Leger (XB) presented the 2010 Achievements and thanked the Conference 

for their support and work done during the year. He also presented the 2011 Plans and 

added that if there were any specific updates to be recommended, Members are 

requested to send them to Secretariat. 

M/086 The Conference endorsed the 2011 CSC Plans.

Agenda Item P/6: Automation of CSC Mail Votes 

M/087 The Chairman mentioned that the proposal was to use an automated tool to

facilitate the Mail Vote process. 

M/088 The Conference endorsed the proposed automation of the CSC Mail Votes. 

VOTING ITEMS

Agenda Item V/1: Recommended Practice 1630 – Cargo Security 

M/089 Mr. Leger (XB) briefed Members on the approach, the development of the 

standard consignment security declaration layout, and the proposed amendment to 

Recommended Practice 1630. 

M/090 The Chairman added that the security declaration is not just for the European 

Union but it is intended as a standard template that could be used for any of the

regulators who are requesting to provide security information by paper or by electronic 

messaging. 

M/091 Mr. Leger (XB) mentioned that having an industry standard will help to lobby 

regulators in countries that are yet to implement security regulations, so that when they 

implement new regulations, these would hopefully follow closely the existing standards

provided by ICAO and IATA and already implemented by the industry. 

M/092 A Member asked if it was possible to have a single cargo security declaration

agreement with a Regulated Agent that all cargo coming from them would be secure, 

similar to the conditions of contract in the EDI agreement for e-AWBs. 

M/093 Mr. Leger (XB) mentioned that cargo from regulated agents are considered as 

secure, however the regulators want a per shipment notification that the Regulated

Agent has ascertained that the cargo is secure, and this notification has to be provided

in paper or electronic form. He added that since some regulators are willing to accept the

electronic security declaration, perhaps the inclusion of a security information statement

into the e-AWB agreement could be an approach to be considered for the future. 

M/094 The Chairman added that when the EC put forward the Import and Export

regulations and then they added the security requirements, the existing messaging could 

not accommodate those security elements and that is why some of the new codes were
MINUTES – Cargo Services Conference (CSC/33) 

Page 16 of 25 

created and adopted through the CBPP, to be able to provide that information. But

following the recent security events, it became ever more necessary to have a standard

format. 

M/095 A Member asked if IATA could lobby regulators to accept the proposed

consignment security declaration as there were many security directives being issued, 

especially by the United States. 

M/096 Mr. Leger (XB) mentioned that IATA is in dialogue with the various regulators 

around the world and some of the regulators were also part of the Electronic Security

Declaration Advisory Group such as EC, UK DfT, Netherland, etc. IATA has presented 

the proposed security declaration to a large group of regulators at several meetings at 

ICAO, WCO, etc. Regulators have provided positive acknowledgement that it is the right 

approach. However, it is very difficult to get a formal endorsement from the regulators as 

they were hesitant to endorse any one standard. He further added that IATA is working 

on the revision of ICAO Annex 17 with regulators from Canada, Australia, US, EC, etc

and will try to incorporate the consignment security declaration into ICAO Annex 17. 

Hopefully, that will provide the necessary traction for global implementation. 

M/097 Mr. Dave Brennan (XB), Secretary of the IATA Dangerous Goods Board, 

mentioned that sections 3.3.3 and 3.4.3 of the proposed RP1630 contains reference to

the consignor being licensed to ship in accordance with IATA Dangerous Goods 

Regulations. He added that, although national regulations may require licensing for 

shipping certain dangerous goods, there is no general licensing requirement stipulated

by the IATA Dangerous Goods Regulations. He proposed an amendment to section 

3.3.3 and 3.4.3 to include a generic compliance statement as follows: 

3.3.3 Known Consignors should certify in paper, electronic format, or any other means 

that may be allowed in the future that each consignment does not contain any 

explosives/ammunition/flammable liquids/corrosives or disabling or incapacitating items, 

which they are not licensed to ship unknown cargo or dangerous goods, or that 

dangerous goods in the consignment have been prepared in accordance with IATA 

Dangerous Goods Regulations, or unknown cargo. 

3.4.3 Account Consignors should certify in paper, electronic format, or any other means 

that may be allowed in the future that each consignment does not contain any 

explosives/ammunition/flammable liquids/corrosives or disabling or incapacitating items, 

which they are not licensed to ship unknown cargo or dangerous goods, or that 

dangerous goods in the consignment have been prepared in accordance with IATA 

Dangerous Goods Regulations, or unknown cargo. 

RP1630-DG-proposal

.pdf

M/098 The Conference unanimously adopted the proposed amendment to

Recommended Practice 1630 (including the amendment to sections 3.3.3 and 3.4.3) for 

Expedited effectiveness.
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Agenda Item V/2: Resolution 681 – ULD Panel

M/099 Mr. Liao (XB) introduced the item and mentioned that the current ULD ‘Technical 

Advisory Panel (TAP)’ is proposed to be renamed ‘Technical Advisory Group (TAG)’ in

order to align with the Conference governance procedures. 

M/100 The Conference unanimously adopted the proposed amendment to Resolution

681 for Normal effectiveness. 

Agenda Item V/3: Resolution 621 – IATA Live Animals and Perishables Board 

M/101 Mr. Leger (XB) introduced the item and mentioned that the “LAPB Advisory 

Panel” is proposed to re-named the “LAPB Advisory Group” to align with the Conference 

governance procedures.

M/102 The Conference unanimously adopted the proposed amendment to Resolution

681 for Normal effectiveness. 

Agenda Item V/4: Recommended Practice 1677 – Framework for a Service 

Agreement 

M/103 The Chairman introduced the item and proposed to re-name the Recommended 

Practice to “Framework for a Postal Service Agreement” to clarify the purpose. 

M/104 Mr. Michael Gill (XB), IATA’s Senior Legal Counsel, concurred with the change

suggested by the Chairman and mentioned that he would confirm agreement with the

UPU at the forthcoming IATA-UPU Contact Committee meeting. 

ACTION: IATA Legal 

M/105 Mr. Gill (XB) mentioned that IATA has been in discussion with the UPU for nearly 

three years regarding the framework agreement and that it has been reviewed in detail 

by the IATA Airmail Panel and also the UPU Contact Committee. There were detailed

negotiations between the Legal representatives of IATA and UPU. He mentioned that

the reason why it is necessary to have a different type of service agreement is because

the carriage of mail by air is subject to a different legal regime than that of regular cargo, 

as there is a separate international convention and therefore separate liabilities which 

apply to delay, loss or damage to mail carried by air. He added that IATA and UPU had

detailed discussions regarding the liability of the air carrier and came to a compromise

solution which is found in the provisions of the proposed model agreement in Article 24,

25, and 26. He further added that each individual carrier, in its discussion with individual 

postal authorities, should look at the agreement in further detail and consider if they want 

to negotiate a different liability regime; but as a framework agreement IATA believes that 

it is a satisfactory solution for all. 

M/106 A Member asked if article 25.2 would mean that the liability of the carrier would 

be unlimited for mail. 

M/107 Mr. Gill (XB) clarified that generally the liability of the carrier is limited to a

specific monetary amount which is a negotiated between the carrier and postal authority 
MINUTES – Cargo Services Conference (CSC/33) 

Page 18 of 25 

concerned. However the liability of the carrier would be unlimited in case of intentional

misconduct or gross negligence by the carrier, unless there was a specific agreement

with the postal authority to exclude it or the national law which applies to the contract 

states otherwise. He added that there is scope in the carrier’s discussion with the postal 

authority to cap the liability so that it is limited even for gross negligence. 

M/108 The Conference unanimously adopted the proposed amendment to

Recommended Practice 1677 for Expedited effectiveness. 

Agenda Item V/5: Resolution 656 – Automated Data Interchange with Customs 

M/109 Mr. Leger (XB) mentioned that following the recent security issues, it was agreed

by both the WCO and IATA to revise the Memorandum of Understanding (MoU) signed 

previously between the parties to include “Air Cargo Security” (under article 2.2) an 

additional area of mutual interest for both organizations. Additionally, it was proposed to 

change “IATA e-freight” to “e-freight” and “IATA e-Air Waybill” to “e-Air Waybill” as these 

are industry initiatives. He added that the revised MoU would be signed by IATA and 

WCO soon and that Conference endorsement is sought for the revised MoU. He further 

added that the MoU demonstrating WCO’s support for IATA’s security initiatives would 

be a useful tool for lobbying the various customs authorities around the world. 

M/110 The Chairman asked if there was a possibility that the draft being voted upon 

could possibly be changed prior to signature. 

M/111 Mr. Leger (XB) added that the text was reviewed and agreed by both WCO and

IATA and that changes were unlikely; however, in case there were any last minute 

changes, it would be referred back to the CPCMG to determine if the changes are 

substantial from that adopted by Conference. 

M/112 The Chairman requested that discussions that would take place between IATA 

Secretariat and the WCO be fairly transparent so that Conference has an idea on the

essence of the discussions. 

M/113 The Conference unanimously adopted the proposed amendment to Resolution

656 for Expedited effectiveness. 

Secretary Note: The revised MoU between IATA and WCO was signed by IATA's 

Director General and CEO, Mr Giovanni Bisignani, and WCO's Secretary General, Mr. 

Kunio Mikuriya. 

MoU_IATA_WCO_fin

al_april 2011.pdf

 

Agenda Item V/6: Recommended Practice 1665 – IATA Interline Cargo Claims

Procedures Agreement – Principles and Practices 

M/114 Mr. Liao (XB) mentioned that at the 6th IATA Cargo Claims and Loss Prevention 

Conference (CCLP), the airline participants were surveyed whether they are using 

Recommended Practice 1665 as a tool. The result of the survey was that the majority of
MINUTES – Cargo Services Conference (CSC/33) 

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the airlines feel it is an appropriate tool to process the interline claims but the text might

need to be updated to reflect current practice. He added that after the CCLP, an informal

working group was formed consisting of volunteers from the CCLP airline participants to 

review Recommended Practice 1665 to seek potential improvements. Suggestions from

the group were reviewed by IATA Secretariat together with IATA Legal. The result is that

the content as a whole remains valid and there is just a clarification to section 3.1.3.2 as

mentioned in the proposal. 

M/115 The Conference unanimously adopted the proposed amendment to

Recommended Practice 1665 for Normal effectiveness. 

REPORT ITEMS

Agenda Item R/1: Airmail Panel (AMP)

M/116 Mr. Leger (XB) mentioned that guidelines for the use of the Postal AWB number 

were endorsed by the UPU and he encouraged Members to test trial the Postal AWB 

and report back to IATA if any enhancements need to be made. 

M/117 The report was noted. 

Agenda Item R/2: Cargo Business Processes Panel (CBPP)

M/118 The Chairman stated that CBPP is one of the important industry working groups 

that has been delegated authority by Conference to conduct work and make decisions 

outside of Conference. These decisions are then passed to Conference, including 

changes to messages or business processes that are recommended, and if there is a 

problem or disagreement, Members are requested to contact IATA Secretariat to

determine the appropriate course of action. As these groups make decisions that affect 

the entire industry, experts who are voted to join these groups must be committed to 

doing the work that is requested of them during the year. 

M/119 The report was noted. 

Agenda Item R/3: Cargo Data Interchange Task Force (CDITF)

M/120 The report was noted. 

Agenda Item R/4: Cargo-XML Task Force (CXMLTF)

M/121 Mr. Leger (XB) provided an update on the progress of the CXMLTF including the 

XML messages developed to date and the plans for 2011. 

M/122 The report was noted. 

Agenda Item R/5: Dangerous Goods Board (DGB)

M/123 The report was noted. 
MINUTES – Cargo Services Conference (CSC/33) 

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Agenda Item R/6: Dangerous Goods Training Task Force (DGTTF)

M/124 The report was noted. 

Agenda Item R/7: Live Animals & Perishables Board (LAPB) and Time and

Temperature Task Force (TTTF)

M/125 Mr. Leger (XB) mentioned that the LAPB has endorsed the new label for

time and temperature sensitive products and the new label should be used by 

shippers and forwarders to identify time and temperature sensitive healthcare 

products if there is a service level agreement in place. 

M/126 The report was noted.

Agenda Item R/8: ULD Panel (ULDP)

M/127 Mr. Liao (XB) mentioned that the next ULDP meeting will be in April 2011 in New 

Orleans, USA and the following one in October 2011 in Pittsburgh, USA as they are held

in conjunction with the SAE meetings. He mentioned that the ULD Panel together with 

IATA Secretariat drafted the ULD Scorecard with the Key Performance Indicators.

Currently, the ULDP is fine tuning the KPI survey questions. After the ULD Scorecard is

finalized, the survey will be circulated to CSC members for input. It is planned to conduct

the ULD Scorecards survey on an annual basis. Mr. Liao added that various initiatives

were launched as per the 2010-2012 ULD Roadmap to increase the profile of ULDs, to

improve operational safety and efficiency, etc. The purpose of conducting the surveys is 

to monitor the progress of the industry and he requested the support of Members by 

participating in these surveys. 

M/128 The Chairman reminded that for face-to-face meetings of all panels and boards, 

requests must be submitted to the Cargo Procedures Conferences Management group

(CPCMG) in a timely fashion. 

M/129 The report was noted. 

Agenda Item R/9: ULD Operational Advisory Group (ULDOAG)

M/130 Mr. Liao (XB) provided an update on the ULDOAG. 

M/131 The report was noted. 

Agenda Item R/10: Cargo Publications

M/132 The report was noted. 
MINUTES – Cargo Services Conference (CSC/33) 

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Agenda Item R/11: Passenger Services Conference (PSC)

M/133 The report was noted. 

Agenda Item R/12: Strategic Partnership Program – Cargo

M/134 The report was noted. 

Agenda Item R/13: Airport Services Committee (ASC)

M/135 The report was noted. 

Agenda Item R/14: IATA Ground Handling Council (IGHC)

M/136 The report was noted. 

Agenda Item A/97: Any Other Business

M/137 There were no matters raised under this agenda item. 

Agenda Item A/98: Date and Place of Next Conference

M/138 The Chairman informed the Conference that the date and place of the next

meeting would be announced at the IATA World Cargo Symposium (WCS) Closing 

Plenary. 

Secretary Note: It was announced at the WCS Closing Plenary that the next event will 

be held in Kuala Lumpur, Malaysia in March 2012. The 34th Cargo Services Conference

(CSC/34) is scheduled to be held in conjunction with the WCS 2012.

Agenda Item A/99: Close of Meeting

M/139 The Chairman thanked all the members present for their participation. 

M/140 The Chairman closed the meeting at approximately 16:50 hours local time. 

*************
MINUTES – Cargo Services Conference (CSC/33) 

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Attach m e nt ‘A’ 

ATT E N D A N C E L I ST 

CSC/33 - 8 Ma rch 2011 

Airline Delegate Name 

Air Canada Karen Jones 

Air France Jean Dunaux 

All Nippon Airways Shinji Sugiyama 

American Airlines Richard Burkhardt 

British Airways Malcolm Fowler 

Cargolux S.A. Franceso Nanna 

Cathay Pacific Francis Yuen

Cathay Pacific Simon Leung 

Copa Airlines Jaime Alvarez 

Delta Airlines James Whitelaw 

Delta Airlines Sinead O’Neal 

Egyptair Bassima El Sissy 

Etihad Chris Notter

FedEx* Todd Frazier

Finnair Mikko Kilpinen

Gulf Air Khalid Mustafa Faqih 

Iberia Juan Aijon

Japan Airlines Toru Nokano 

KLM Jan Vreeburg

Korean Air In Seok Oh 

Kuwait Airways Moyad Al Dulaimi 

LAN Airlines Marcela Figueroa 

LOT Polish Barbara Jakobiak 

Lufthansa Cargo Florian Weh

Malaysia Airlines Ibrahim M. Salleh 

Malayasia Airlines Noor Zaida 

Nippon Cargo Airlines Iwahiko Uehara 

Qantas Brian Hogan

Saudi Airlines Raafat Abduljabbar 

SWISS Urs Stulz

TAP Portugal Rita Costa Silva 

Thai Airways Suvimol Bualerd 

Thai Airways Yannawit Sangsook 

Thai Airways Natapol Chaiyalapho 

Turkish Airlines Mehmet Gurkan 

Turkish Airlines Nur Saygisever Karabek 

United Airlines** Rod Zimmerman 

UPS Dan Sheehan

*CSC Chairman 

**CSC Vice Chairman 
MINUTES – Cargo Services Conference (CSC/33) 

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IATA Secretariat 

Company Name 

IATA – Geneva *** Frederic Leger 

IATA – Geneva Zhi Yong Liao 

IATA – Montreal Carlos Tornero 

IATA – Geneva Ben Behanan 

IATA – Geneva Glyn Hughes 

IATA – Geneva Michael Gill 

IATA – Montreal Dave Brennan 

***CSC Secretary 
MINUTES – Cargo Services Conference (CSC/33) 

Page 24 of 25 

Attachment ‘B’

COM P E T I T ION LA W G U I D E L I N E S FOR

PASSENGER AND C ARGO TAR I FF, AG ENC Y

A N D SER VICES CO NFER ENCE MEETIN GS 

Trade association activities of the International Air Transport Association

(“IATA”) include passenger and cargo tariff, agency and services 

conference meetings (“IATA Conferences”). IATA is publishing these 

Competition Law Guidelines to ensure that these events are conducted in 

compliance with all applicable competition laws.

Statement of Policy

The purpose of IATA Conferences is to promote the smooth transfer of passengers and 

cargo pursuant to interline services, and to operate settlement services that efficiently

settle accounts among airlines and their agents and customers. It is IATA’s intent that 

the conferences shall be conducted in full compliance with the United States antitrust

laws, the competition rules of the Treaty of Rome, and the competition laws of other

jurisdictions, taking into account any applicable exemptions or immunities from those 

competition laws. 

Procedural Guidelines

IATA Conference meetings shall be conducted pursuant to the following procedures in

order to ensure compliance with all relevant competition laws: 

1. Conference meetings shall be conducted at regularly scheduled sessions, at 

special meetings initiated pursuant to procedures set forth in IATA’s internal 

governance rules, or through the activities of duly designated committees.

Informal sessions of delegates to take final action on agenda items are

prohibited. All discussions or conversations among conference participants,

including during breaks and scheduled or non-scheduled social activities 

connected with the Conference meetings or committee meetings, must follow 

these Guidelines. 

2. Conference meetings shall be conducted in accordance with written agendas that

are reviewed in advance by IATA counsel familiar with the competition laws of 

the United States, the European Community and other relevant jurisdictions to

assure that the agenda items are in compliance with these laws. Agendas will be 

distributed in advance of the conference meetings. 

3. Minutes of conference meetings shall be kept, including indications of a Member

airline or a Partnership Program member absenting him/herself from the Meeting

for a particular agenda item. Those minutes shall be reviewed by IATA’s 

competition compliance attorney prior to circulation to attendees. 
MINUTES – Cargo Services Conference (CSC/33) 

Page 25 of 25 

Prohibited Agreements and Activities

1. Unless attendees of conference meetings are advised to the contrary by 

competition counsel, the following types of agreements, whether express

or implied, are STRICTLY PROHIBITED: 

a. Any collective agreement concerning prices to be charged for airline 

services; 

b. Any collective agreement allocating markets, territories, customers, 

suppliers or agents; 

c. Any collective agreement relating to prices to be paid to suppliers, and 

any other agreement that is intended to, or that in operation is likely to, 

harm non-participants, including without limitation any agreement that is 

intended to, or in operation is likely to, exclude a non-participants from

any market; and 

d. Any agreement that is intended to, or in operation is likely to induce 

airlines or their suppliers or agents to engage in collective anticompetitive 

behavior, or to collectively punish any business enterprise for its exercise 

of independent business judgment. 

2. Recognising that the existence of an unlawful agreement or concerted practice

may be inferred from circumstances, including the exchange of information by

competitors, discussions or disclosures of the following types of information, are 

also PROHIBITED, except when such information has otherwise been made 

public or IATA competition counsel advises that such discussions are legally 

permissible:

a. Individual airline fares, rates, charges or surcharges; 

b. Individual airline costs; 

c. An individual airline’s intentions regarding increasing, reducing or

reallocating aircraft capacity (including entering or exiting routes); 

d. Information on individual airlines customers; and 

e. Any other sensitive commercial or proprietary information that the

company would not disclose in the absence of an express or implied 

agreement to exchange such information for the purpose of reducing or 

restricting competition in the airline industry.