Federal Register / Vol. 89, No. 31 / Wednesday, February 14, 2024 / Notices 11277 

GENERAL SERVICES 

ADMINISTRATION 

[Notice–IE–2024–01 Docket No. 2024–0002; 

Sequence No. 5] 

Privacy Act of 1974; System of 

Records 

AGENCY: General Services 

Administration. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: GSA reviews its Privacy Act 

systems to ensure that they are relevant, 

necessary, accurate, up-to-date, and 

covered by the appropriate legal or 

regulatory authority. This notice is an 

updated Privacy Act system of records 

notice. 

DATES: This system of records will go 

into effect without further notice on 

March 15, 2024 unless otherwise 

revised pursuant to comments received. 

ADDRESSES: Comments may be 

submitted to the Federal eRulemaking 

Portal, http://www.regulations.gov. 

Submit comments by searching for 

GSA/FSS–13, Personal Property Sales 

Program. Comments may also be 

submitted by mail at, General Services 

Administration, Regulatory Secretariat 

Division (MVCB), 1800 F Street NW, 

Washington, DC 20405. 

FOR FURTHER INFORMATION CONTACT: Call 

or email Richard Speidel, Chief Privacy 

Officer, at 202–969–5830 and 

gsa.privacyact@gsa.gov. 

SUPPLEMENTARY INFORMATION: GSA 

proposes to modify a system of records 

subject to the Privacy Act of 1974, 5 

U.S.C. 552a, to update its routine uses 

pertaining to breach notification and to 

coordinate with the Office of the 

Inspector General when conducting an 

audit. GSA is also making technical 

changes to GSA/FSS–13 consistent with 

OMB Circular No. A–108. Accordingly, 

GSA has made technical corrections and 

non-substantive language revisions to 

the following sections: ‘‘Policies and 

Practices for Storage of Records,’’ 

‘‘Policies and Practices for Retrieval of 

Records,’’ ‘‘Policies and Practices for 

Retention and Disposal of Records,’’ 

‘‘Administrative, Technical and 

Physical Safeguards,’’ ‘‘Record Access 

Procedures,’’ ‘‘Contesting Record 

Procedures,’’ and ‘‘Notification 

Procedures’’. GSA has also created the 

following new sections: ‘‘Security 

Classification’’ and ‘‘History.’’ 

SYSTEM NAME: 

Personal Property Sales Program. 

SYSTEM NUMBER: 

GSA/FSS–13. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

GSA Federal Acquisition Service 

(FAS) is the owner and is responsible 

for the system. The system is hosted, 

operated, and maintained by 

contractors. Records are maintained in 

an electronic form on a Software as a 

Service (SaaS) platform, within the 

United States. Contact the system 

manager for additional information. 

SYSTEM MANAGER(S): 

Narendra Rao Namana, Director of 

Personal Property and Travel 

Transportation Division, Office of GSA 

IT, General Services Administration, 

1800 F Street NW, Washington, DC 

20405. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

40 U.S.C. 121(c) and 40 U.S.C. 541, et 

seq. 

PURPOSE(S) OF THE SYSTEM: 

To establish and maintain a system of 

records for conducting public sales of 

Federal personal property by GSA. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

The system will include those 

individuals who request to be added to 

GSA bidders mailing lists, register to bid 

on GSA sales, and/or enter into 

contracts to buy Federal personal 

property at sales conducted by GSA. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system contains information 

needed to identify potential and actual 

bidders and awardees, and transaction 

information involving personal property 

sales. System records include: 

a. Personal information provided by 

bidders and buyers, including, but not 

limited to, names, phone numbers, 

addresses, Social Security Numbers, 

birth dates and credit card numbers or 

other banking information; and 

b. Contract information on Federal 

personal property sales, including 

whether payment was received, the 

form of the payment, notices of default, 

and contract claim information. 

RECORD SOURCE CATEGORIES: 

Information is provided by 

individuals who wish to participate in 

the GSA personal property sales 

program, and system transactions 

designed to gather and maintain data 

and to manage and evaluate the Federal 

personal property disposal program. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

a. In any criminal, civil, or 

administrative legal proceeding, where 

pertinent, to which GSA, a GSA 

employee, or the United States or other 

entity of the United States Government 

is a party before a court or 

administrative body. 

b. To an appeal, grievance, hearing, or 

complaints examiner; an equal 

employment opportunity investigator, 

arbitrator, or mediator; and/or an 

exclusive representative or other person 

authorized to investigate or settle a 

grievance, complaint, or appeal filed by 

an individual who is the subject of the 

record. 

c. To a Federal agency, State, local, 

Tribal or other public authority in 

connection with the hiring or retention 

of an employee, the issuance of a 

security clearance, the reporting of an 

investigation, the letting of a contract, or 

the issuance of a grant, license, or other 

benefit to the extent that the information 

is relevant and necessary to a decision. 

d. To the Office of Personnel 

Management (OPM), the Office of 

Management and Budget (OMB), or the 

Government Accountability Office 

(GAO) when the information is required 

for program evaluation purposes. 

e. To a Member of Congress or his or 

her staff on behalf of and at the request 

of the individual who is the subject of 

the record. 

f. To an expert, consultant, or 

contractor of GSA in the performance of 

a Federal duty related to the contract or 

appointment to which the information 

is relevant. 

g. To the GSA Office of Finance for 

debt collection purposes (see GSA/ 

PPFM–7). 

h. To the National Archives and 

Records Administration (NARA) for 

records management purposes. 

i. To appropriate agencies, entities, 

and persons when (1) The Agency 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (2) the Agency has 

determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by 

GSA or another agency or entity) that 

rely upon the compromised 

information; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with GSA’s efforts to 

respond to the suspected or confirmed 


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11278 Federal Register / Vol. 89, No. 31 / Wednesday, February 14, 2024 / Notices 

compromise and prevent, minimize, or 

remedy such harm. 

j. To a Federal, State, local, or Tribal 

agency responsible for investigating, 

prosecuting, enforcing, or carrying out a 

statute, rule, regulation, or order when 

GSA becomes aware of a violation or 

potential violation of civil or criminal 

law or regulation; or to an agency, 

individual or organization, if there is 

reason to believe that such agency, 

individual or organization possesses 

information or is responsible for 

acquiring information relating to the 

investigation, trial or hearing, and the 

dissemination is reasonably necessary to 

elicit such information or to obtain the 

cooperation of a witness or an 

informant. 

k. To the Office of Management and 

Budget (OMB) when necessary to the 

review of private relief legislation 

pursuant to OMB Circular No. A–19. 

l. To designated agency personnel for 

controlled access to specific records for 

the purpose of performing authorized 

audit or oversight functions. 

m. To another Federal agency or 

Federal entity, when GSA determines 

that information from this system of 

records is reasonably necessary to assist 

the recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

n. To agencies, to compare such 

records to other agencies’ systems of 

records or to non-Federal records, in 

coordination with an Office of Inspector 

General (OIG) in conducting an audit, 

investigation, inspection, evaluation, or 

some other review as authorized by the 

Inspector General Act. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

All records are stored electronically in 

a database. Information is encrypted in 

transit and at rest. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Records are retrievable by a personal 

identifier or by other appropriate type of 

designation approved by GSA. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Content in this system will be 

disposed according to the following 

GSA schedule: 

137.3/021 Personal Property Case 

Files And Summary Reports. This series 

describes those records created when 

accounting for individual instances of 

managing the evaluation, processing, 

sale, and transfer of excess and personal 

property. Included are personal 

property sales case files (containing 

routine documents associated with the 

above-listed activities), excess and 

personal property catalogs, bulletins, 

and lists, utilization surveys, donation 

case files, reserve excess property files, 

rehabilitated property stock listings and 

reports, and related records. 

Retention Instructions: Temporary. 

Cut off at the end of the fiscal year when 

the property case file or transaction is 

completed and the final payment is 

received. Destroy 6 fiscal years after 

cutoff. Longer retention is authorized if 

needed for business reference purposes, 

but no longer than 10 fiscal years after 

cutoff. 

Legal Disposition Authority: DAA– 

0137–2015–0001–0010 (137.3/021) 

Approved by NARA: 4/5/2018. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Records in the system are protected 

from unauthorized access and misuse 

through a combination of 

administrative, technical and physical 

security measures. Administrative 

measures include but are not limited to 

policies that limit system access to 

individuals within an agency with a 

legitimate business need, and regular 

review of security procedures and best 

practices to enhance security. Technical 

measures include but are not limited to 

system design that allows authorized 

system users access only to data for 

which they are responsible; required use 

of strong passwords that are frequently 

changed; and use of encryption for 

certain data transfers. Physical security 

measures include but are not limited to 

the use of data centers which meet 

government requirements for storage of 

sensitive data. 

RECORD ACCESS PROCEDURES: 

If an individual wishes to access any 

data or record pertaining to him or her 

in the system after it has been 

submitted, that individual should 

consult the GSA’s Privacy Act 

implementation rules available at 41 

CFR part 105–64.2. 

CONTESTING RECORD PROCEDURES: 

If an individual wishes to contest the 

content of any record pertaining to him 

or her in the system after it has been 

submitted, that individual should 

consult the GSA’s Privacy Act 

implementation rules available at 41 

CFR part 105–64.4. 

NOTIFICATION PROCEDURES: 

If an individual wishes to be notified 

at his or her request if the system 

contains a record pertaining to him or 

her after it has been submitted, that 

individual should consult the GSA’s 

Privacy Act implementation rules 

available at 41 CFR part 105–64.4. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None 

HISTORY: 

This system was previously published 

in the Federal Register at 73 FR 18637, 

7–22–11. 

Richard Speidel, 

Chief Privacy Officer, Office of the Deputy 

Chief Information Officer, General Services 

Administration. 

[FR Doc. 2024–03002 Filed 2–13–24; 8:45 am] 

BILLING CODE 6820–AB–P 

GENERAL SERVICES 

ADMINISTRATION 

[Notice–IE–2024–01; Docket No. 2024–0002; 

Sequence No. 2] 

Privacy Act of 1974; Notice of a 

Modified System of Records 

AGENCY: Office of the Chief Privacy 

Officer; General Services 

Administration (GSA). 

ACTION: Notice. 

SUMMARY: GSA proposes to modify an 

existing System of Records Notice to 

more accurately describe functionality 

of the system of records and to bring the 

Notice into compliance with the format 

promulgated in OMB Guidance A–108. 

DATES: Submit comments on or before 

March 15, 2024. The new and/or 

significantly modified routine uses will 

be applicable on March 15, 2024. 

ADDRESSES: Comments may be 

submitted to the Federal eRulemaking 

Portal, http://www.regulations.gov. 

Submit comments by searching for 

‘‘Notice-IE–2024–01’’, Notice of Revised 

System of Records. Comments may also 

be submitted by mail at GSA, Regulatory 

Secretariat Division (MVCB), 1800 F 

Street NW, Washington, DC 20405. 

FOR FURTHER INFORMATION CONTACT: Call 

or email Richard Speidel, Chief Privacy 

Officer at 202–969–5830 and 

gsa.privacyact@gsa.gov. 

SUPPLEMENTARY INFORMATION: GSA 

proposes to update a system of records 

subject to the Privacy Act of 1974, as 

amended. GSA is modifying the Notice 

to update the system name to ‘‘Cloud 

Information Infrastructure System,’’ 

which was previously entitled ‘‘GSA’s 

Enterprise Organization of Google 


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