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Petition for Exemption

Submitted Electronically

February 15, 2013

Pursuant to Title 14 of the Code of Federal Regulations Part 11 Section 11.81, the 

Alameda County Sheriff’s Air Squadron, a California not-for-profit corporation,

respectfully requests that the Administrator favorably considers this petition and the 

information contained herein. 

1. Contact Info:

By U.S. Mail:

Alameda County Sheriff’s Air Squadron,

C/O Matthew C. Weisman, Member

4217 Oakmore Road

Oakland, CA 94602-1811

By E-mail: matt@weisman1.org

By Phone: 1-415-377-912

CC: Alameda County Sheriff’s Office of Emergency Services

4985 Broder Blvd

Dublin, CA 94568

Attention: Robert E. Eilers, Liaison Officer

By E-mail: reilers@acgov.org

By Phone: 510-719-8425

2. Applicable Regulation:

Title 14 CFR Section 61.113 (c) 

3. Relief Requested:

The Alameda County Sheriff’s Air Squadron, (ACSAS), a volunteer staffed 501 

(c) California corporation, hereby petitions for an exemption from 14 CFR § 

61.113(c) to the extent necessary to allow for reimbursement of aircraft operating 

expenses and out of pocket expenses that are directly related to missions,

sanctioned by the Alameda County Sheriff’s Office (ACSO) and by the ACSAS,

on which passengers, trained dogs, and/or cargo are carried, provided that the 

expenses involved are only fuel, oil, airport expenditures, rental fees, crew 

travel expenses such as meals, ground transportation, hotels, and supplies for 

passengers, and the operation is under the direct control of the ACSAS pursuant 

and subject to the ACSAS Transport Policy and Procedures attached to and 

incorporated as a part of this petition, including therein the definition of 

“Sanctioned Mission”. 
Alameda County Sheriff’s Air Squadron Petition for Exemption from 14 CFR § 61.113(c)

Page 2 of 2

4. The public benefit of the requested relief:

The Missions flown by the ACSAS facilitate the public services provided by the ACSO

and the ACSO’s Office of Emergency Services of the County of Alameda, California

(OES).

5. Reasons why the exemption would not adversely affect safety, or how the exemption 

would provide a level of safety at least equal to the existing rule

The requested exemption incorporates the attached ACSAS Transport Policy and 

Procedures manual that advances the level of safety as follows:

a. The operations of the ACSAS pursuant to its submitted Transport Policy and 

Procedures provides a level of training, preparation for, conduct of, and post flight 

standards that meet or exceed the certification requirements which exist for other 

similar operations under 61.113 such as the Oct 08 2010, Exemption No. 10009A, 

Regulatory Docket No. FAA-2009-0702, Angel Flight Mid-Atlantic, Petitioner.

b. The flight operation of the ACSAS is subject to more of the FARs than are 

required by operations of public use aircraft.

6. Federal Register Summary:

The Alameda County Sheriff’s Air Squadron, (ACSAS) a 501 (c) California corporation, 

and whose members are volunteers, serves the Alameda County Sheriff’s Office, and the 

Office of Emergency Services there under, hereby petitions for an exemption from 14 

CFR § 61.113(c).

The exemption requested is to allow for reimbursement of aircraft operating expenses and 

out of pocket expenses that are directly related to missions, sanctioned by the Alameda 

County Sheriff’s Office (ACSO) and by the ACSAS, on which passengers, trained dogs, 

and/or cargo are carried. Provided that (a) the expenses to be reimbursed are only fuel, 

oil, airport expenditures, rental fees, crew travel expenses such as meals, ground 

transportation, hotels, and supplies for passengers, and (b) the sanctioned mission is 

under the direct control of the ACSAS pursuant and subject to the ACSAS Transport 

Policy and Procedures document that is attached to and incorporated in this petition. 

The operations of the ACSAS pursuant to its submitted Transport Policy and Procedures 

provide a level of training, preparation for, conduct of, and post flight standards that meet 

or exceed those of private operations exempted under 14 CFR Section 61.113.

As a resource to the ACSO and the ACSO’s Office of Emergency Services of the County 

of Alameda, California (OES), the ACSAS is, for example, available to carry out flights

for Sheriff’s and OES personnel on official business such as response to major disaster, 

law enforcement investigation, or mutual aid responses, and carriage of rescue, or 

cadaver detection, or explosive detection dogs to locations for which there are no or few

commercial flight alternatives or such flights would not be suitable for the mission.
ACSAS Policy and Procedures Manual 1

Alameda County 

Sheriff’s Air Squadron

TRANSPORT OPERATIONS

Policies and Procedures Manual

Edition Dated

February 15, 2013
Transport Operations

ACSAS Policy and Procedures Manual 2

ALAMEDA COUNTY SHERIFF’S OFFICE

AIR SQUADRON

POLICIES AND PROCEDURES MANUAL

TABLE OF CONTENTS 

INTERIM CHANGES 

CHAPTER 1 INTRODUCTION

1.1 General 

1.2 Other Governing Sources of Information

1.3 Terminology and Wording 

CHAPTER 2 ACSAS ORGANIZATION, TRAINING AND OPERATING 

PROCEDURES

2.1 Organization 

2.2 Crew Qualifications: Transport Missions

2.3 Command 

2.4 Aviation Program Administration 

2.5 Aviation Evaluation Procedures

2. 6 National Emergency , Major Disaster Response Plan

CHAPTER 3 POLICY GUIDANCE 

3.1 Policy Concerning Use of Aircraft 

3.2 Aircrew Coordination 

3.3 Operational Risk Management/ Decision Making

3.4 Aircraft and Equipment Maintenance and Functional Check Flights

3.5 Reporting and Recording Deviations from and Violations of Regulations 

and Accident & Incident Information

3.6 Mission Authorization, Flight Planning and Flight Crew Requirements 
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3.7 Carriage of Cargo, Baggage and Dogs

CHAPTER 4 FLIGHT AUTHORIZATION, PLANNING, AND APPROVAL 

4.1 Minimum Flight Crew Requirements 

4.2 Other Pre-Flight Requirements

CHAPTER 5 FLIGHT RULES 

5.1 General Flight Rules 

5.2 Visual Flight Rules 

5.3 Transport Instrument Procedures 

5.4 Aircraft Equipment Requirements 

5.5 Reducing Flight-Related Disturbances 

CHAPTER 6 SAFETY 

6.1 Flight Precautions and Command and Control

6.2 Prevention of Carbon Monoxide and Other Toxic By-Product 

Contamination

CHAPTER 7 AEROMEDICAL AND SURVIVAL 

7.1 Factors Affecting Personnel Readiness and Qualifications 

7.2 Aviation Physical Examinations and Qualifications

CHAPTER 8 MISCELLANEOUS 

8.1 Security of the Aircraft Away from Base 

CHAPTER 9 FLIGHT RECORDS, REPORTS, AND FORMS

9.1 ACSAS Record System 

9.2 ACSAS Master Files 

CHAPTER 10 PERSONNEL TRAINING QUALIFICATION FILE

10.1 Training and File Requirements 

CHAPTER 11 BLANK 
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11.1 To Be Used For Future Policy

CHAPTER 12 ADMINISTRATIVE 

12.1 Non-Reimbursable and Reimbursable Expenses

CHAPTER 13 BLANK

13.1 To Be Used For Future Policy

CHAPTER 14 FORMS 

14.1 ACSAS Forms 
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ACSAS Policy and Procedures Manual 5

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE:

INTERIM CHANGES SUBJECT: Interim Changes 

Interim Change No. Date Issued Date Manual 

Updated

Signature of Manual

Holder 
Transport Operations

ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON 

POLICIES AND PROCEDURES

NUMBER: 1.1 PAGES: 1 of 2 

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 1 – Introduction SUBJECT: General

I. PURPOSE: The Alameda County Sheriff Air Squadron (ACSAS) Aviation Program is 

designed to improve Mission readiness and to eliminate aircraft accidents and 

incidents. This document issues policy and procedural guidance of the Alameda County 

Sheriff’s Office.

II. POLICY: Standardization, based on professional knowledge and experience, provides 

the basis for development of sound operating procedures. These operating policies and 

procedures are intended to aid in increasing Mission readiness and maintaining safe 

flight operations.

III. PROCEDURE:

A. PURPOSE AND SCOPE:

1. This instruction prescribes general flight and operating instructions and

procedures applicable to the operation of aircraft and related activities. This 

instruction is not intended to cover every contingency that may arise nor every 

rule of safety and good practice. To achieve maximum value, the contents of all 

regulations, directives, safety references cited must be studied and understood

by the Squadron member who has a related role. 

2. It is often not feasible to completely specify all situations or circumstances under 

which provisions of this instruction shall apply; therefore, wording such as 

“normally”, “etc”, “usually”, and “such as”, is employed. Words or clauses of that 

type shall neither be used as interpretive loopholes nor shall they be expanded 

to include an unprofessional or imprudent or careless maneuver, situation, or 

circumstance that should not be performed or encountered by the aircraft or 

aircrew.

B. CONFLICTS WITH THE FEDERAL AVIATION REGULATIONS (FARs): In the event of 

any conflict between Alameda County Sheriff’s Air Squadron (ACSAS)policies and 

procedures and the requirements of the FARs (including the requirements of any 

Exemption granted to the ACSAS ), the FARs shall at all times be the operative 
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ACSAS Policy and Procedures Manual 2

requirements hereunder, unless the prescribed Policy and Procedure is more 

conservative and does not conflict with the FARs, i.e., the requirement for forecasted 

weather minimum at an alternate airport is greater under this Policies and 

Procedures Manual than that set forth in the FARs and the FAA approved 

instruments approach charts. 
Transport Operations

ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 1.2 PAGES: 1 of 2

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: Introduction SUBJECT: Other Governing Sources of 

Information

I. PURPOSE: The Alameda County Sheriff Air Squadron Aviation Program is designed to 

improve Mission readiness and to eliminate aircraft accidents and incidents. This 

document issues policy and procedural guidance of the Alameda County Sheriff’s Office. 

II. POLICY: Standardization, based on professional knowledge and experience, provides 

the basis for development of sound operating procedures. These operating policies and 

procedures are intended to aid in increasing Mission readiness and maintaining safe 

flight operations. 

III. PROCEDURE: Other governing sources of information that are to be utilized include but 

are not limited to the following. 

A. AIRPLANE OR ROTORCRAFT FLIGHT MANUAL: Title 14 of the Code of Federal 

Regulations (14 CFR) Part 91 requires that pilots comply with the operating 

limitations specified in the approved airplane or rotorcraft flight manuals, 

markings, and placards. Each Alameda County Sheriff Air Squadron Pilot shall know, 

understand, and comply with the approved flight manuals, markings, and placards 

for the aircraft to be flown by the pilot. 

B. FEDERAL AVIATION REGULATIONS (FARs): Alameda County Sheriff Air Squadron 

aircraft shall be operated in accordance with applicable provisions of FARs, Part 91, 

except as stated in Chapter 1.1, B hereof.

C. FLIGHT INFORMATION PUBLICATIONS (TFR’s/NOTAMS): Compliance with the 

procedures, special notices and instructions contained in TFR’s and NOTAM’s are 

mandatory for all pilots flying Alameda County Sheriff Air Squadron aircraft. 
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ACSAS Policy and Procedures Manual 2

D. ALAMEDA COUNTY SHERIFF’S OFFICE POLICIES AND PROCEDURES: Compliance 

with the Policies and Procedures issued by the Alameda County Sheriff’s Office that 

are applied to volunteers is mandatory for all ACSAS members.
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ACSAS Policy and Procedures Manual 3

ALAMEDA COUNTY

SHERIFF AIR SQUADRON 

POLICIES AND PROCEDURES

NUMBER: 1.3 PAGES: 1 of 1 

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE: 

CHAPTER: Introduction SUBJECT: Terminology and Wording

I. PURPOSE: The Alameda County Sheriff’s Air Squadron Aviation Program is designed to 

improve Mission readiness and to eliminate aircraft accidents and incidents. This 

document issues policy and procedural guidance of the Alameda County Sheriff’s Office.

II. POLICY: Standardization, based on professional knowledge and experience, provides 

the basis for development of sound operating procedures. These operating policies and 

procedures are intended to aid in increasing Mission readiness and maintaining safe 

flight operations.

III. PROCEDURE: Terminology and wording of this Policies and Procedures manual are as

follows.

A. Explanations and definitions of most terms and abbreviations used in this manual 

and related documents are located in FARs, Part 1 and the Aeronautical Information 

Manual (AIM) Pilot/Controller Glossary. There be may be terms used in this Policies 

and Procedures Manual with different definitions than provided in the abovementioned publications. The definitions of such different terms will be included in 

the text of this manual.

B. The concept of word usage and intended meaning that has been adhered to in 

preparing this Policies and Procedures Manual is as follows: 

1. “Shall” means procedure is mandatory.

2. “Should” means procedure is recommended.

3. “May” and “need not” mean procedure is optional.

4. ACSO- Alameda County Sheriff’s Office 

5. ACSAS- Alameda County Sheriff’s Air Squadron 

C. Cross-country flight - A cross-country flight is any flight that does not remain in the 

local flying area or remains in the local flying area and terminates at a facility other 

than the home facility. 
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ACSAS Policy and Procedures Manual 4

D. Qualified – Pilot members who meet the minimum requirements and have 

successfully demonstrated acceptable proficiency for a specific ACSAS aircrew 

position as provided for in the ACSAS Policies and Procedures manual shall be 

deemed Qualified for that position. 

E. Sanctioned Mission- A flight authorized by and in support of the Sheriff’s Office or a 

training flight authorized by the ACSAS Liaison Officer or Captain. 

F. Transport Missions (TM): Operation of Squadron Aircraft on flights sanctioned by 

the Alameda County Sheriff’s Office (ACSO) and by the ACSAS, on which passengers, 

dogs (law-enforcement, cadaver, or rescue trained dogs), and/or cargo are carried

as well as sanctioned TM training flights.
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ACSAS Policy and Procedures Manual 1

I. PURPOSE: To define the ACSAS Organization, Training and Operating Procedures,

and Standardization Program.

II. POLICY: Standardization, based on professional knowledge and experience, 

provides the basis for development of safe and effective operating procedures. 

These operating policies and procedures are intended to aid in increasing Mission 

readiness and maintaining safe flight operations. 

III. PROCEDURE: ACSAS organization and its training and operating procedures 

standardization program requirements are as follows. Alameda County Sheriff Air 

Squadron organization shall be in accordance with this chapter (See figure 2-1.) 

and in compliance with the By-Laws of the ACSAS.

A. Sheriff of Alameda County: The Sheriff of Alameda County has the overall 

responsibility and authority for the Alameda County Sheriff Air Squadron 

Aviation Program (the “Program).

B. Liaison Officer: The Liaison Officer shall be appointed by the Sheriff and should 

be a Command Officer who is a pilot. The Liaison Officer has been delegated 

the responsibility for the Program’s administration and management.

C. Air Squadron Commander (Captain): The Air Squadron Captain is elected by 

the Squadron membership in accordance with the Squadron By-Laws. The 

Captain reports to the Liaison Officer. The Captain works with the Liaison 

Officer and the other Air Squadron Officers to manage Air Squadron activities 

and meet Sheriff’s Office Mission requirements. 

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 2.1 PAGES: 1 of 5

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 2 - ACSAS Organization and 

its Training And Operating Procedures 

Standardization Program

SUBJECT: Alameda County Sheriff Air 

Squadron Organization
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ACSAS Policy and Procedures Manual 2

Figure 2-1 Alameda County Sheriff Air Squadron Aviation Program Organization.

IV. RESPONSIBILITIES: The responsibilities of the Liaison and Squadron officers are 

defined below. On the occasion of emergency or special operations or in the case of 

the unavailability of the Captain, the Liaison Officer, or other designee provided for 

herein, the Sheriff, may designate a command officer to assume direct command of 

the Squadron.

A. Liaison Officer: The Liaison Officer oversees and manages the Alameda County 

Sheriff Air Squadron Aviation Program. The Liaison Officer shall: 

1. Maintain a close liaison with the Captain to assure compliance with 

Alameda County Sheriff’s regulations and maintenance of high operational 

standards in the ACSAS operations, administration, and training. The 

Liaison Officer shall recommend or direct that the Captain take appropriate 

action to correct any deficiency or lack of compliance with the Sheriff’s 

regulations or ACSAS standards of operation.

2. Provide guidance and assistance to the Captain and Alameda County 

Sheriff’s Air Squadron. 

Liaison Officer

Alameda County Sheriff’s Office

and

Office of Emergency Services

Squadron Captain

Quartermaster Adjutant Safety 

Lieutenant

Training 

Lieutenant

Pilot-in-Command

Second-in-Command
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ACSAS Policy and Procedures Manual 3

3. Review and approve the ACSAS reports to ensure the accuracy of all 

pertinent information. 

4. Have oversight of and coordinate through the Air Squadron Captain annual 

ground and flight training to ensure Air Squadron Pilot proficiency.

5. Coordinate with the Sheriff’s Office of Emergency Services relevant and 

effective Sheriff’s Office support and training activities consistent with the 

Mission of the Air Squadron and the benefit of the Sheriff’s office.

B. The ACSAS Captain (Captain) – The Captain reports to and is subject to the 

direction and oversight of the Air Squadron Liaison Officer, or other designee of 

the Sheriff’s Office. 

1. The Captain is responsible to the Air Squadron membership and the Liaison 

Officer for specific duties concerning the management of the Alameda 

County Sheriff Air Squadron Aviation Program. 

2. The Air Squadron Captain shall:

a. Chair all Air Squadron meetings. When unable to act as Chair, appoint a 

qualified Air Squadron Officer to act in his/her absence.

b. Appoint Air Squadron members to committees for the purpose of 

conducting Air Squadron business.

c. Provide the direction required to achieve Squadron tasks and ensure 

project progress.

d. Have oversight of and delegate duties as described below to the 

following officers: Training Lieutenant, Safety Lieutenant, Adjutant, and 

Quartermaster.

e. Have oversight of and management responsibility for the carrying out of 

operations and Missions. 

f. Prepare and submit to the Liaison Officer all reports required by this 

instruction. 

C. The Adjutant shall report to the Captain and shall:

a. Have custody of all records of the Squadron, and shall prepare and keep

such forms and records as may be required.

b. Issue all notices and conduct all correspondence.
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ACSAS Policy and Procedures Manual 4

c. Control of the Squadrons financial accounts, and all receipts and

disbursements shall be under the Adjutant’s direction, subject to the

supervision of the Squadron

d. Perform such other duties as prescribed in the ACSAS By-Laws.

D. Training Lieutenant: The Captain delegates responsibility to the Training 

Lieutenant to conduct, and/or arrange for, the ground and flight training

necessary to ensure pilot proficiency. 

E. Safety Lieutenant: The Captain delegates responsibility to the ACSAS Safety 

Lieutenant for maintaining an annual record of pilot qualification and currency 

as well as member aircraft equipment and airworthiness status as reported by 

the member. 

F. The Quartermaster shall be charged with maintaining a current inventory and 

the safekeeping of all Squadron property. The Quartermaster shall submit an 

annual inventory of Squadron property to the Executive Committee.

G. Pilot in Command (PIC): Air Squadron members designated Pilot in Command 

responsibilities, shall be responsible to the Air Squadron Captain, or her/his 

designee, for duties associated with the conduct of Sheriff’s Office sanctioned 

missions. A Pilot in Command shall: 

1. Maintain pilot currency as required by this Policy and Procedures Manual 

and inform the Air Squadron Captain and Safety Lieutenant and Training 

Lieutenant when her/his pilot currency has lapsed. 

2. Complete all documentation required by this instruction for each Mission. 

3. Inform the Air Squadron Captain regarding her/his availability. 

4. Attend Air Squadron safety and training meetings when scheduled. 

5. Perform other duties relating to the ACSAS Program as assigned. 

H. Second In Command (SIC): The Second Pilot shall be responsible to the Pilot in 

Command for duties involving flying an ACSAS aircraft. The SIC shall: 

1. Maintain pilot currency as required by this Policy and Procedures Manual 

and inform the Air Squadron Captain, the Safety Lieutenant, and Training 

Lieutenant when her/his pilot currency has lapsed. 

2. Assist the Pilot in Command as required. 

3. Complete all documentation required by this instruction for each Mission 

flown.
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ACSAS Policy and Procedures Manual 5

4. Inform the Air Squadron Captain of her/his availability. 

5. Attend safety and training meetings when scheduled. 

6. Perform other duties relating to the ACSAS Program as assigned. 
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 2.2 PAGES: 1 of 3

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: Transport Missions SUBJECT: Crew Qualifications

I. PURPOSE: To define the ACSAS Organization, Training and Operating Procedures, and 

Standardization Program.

II. POLICY: Standardization, based on professional knowledge and experience, provides 

the basis for development of safe and effective operating procedures. These operating 

policies and procedures are intended to aid in increasing Mission readiness and 

maintaining safe flight operations. 

III. PROCEDURE: ACSAS organization and its training and operating procedures 

standardization program requirements for Transport Missions are as follows

A. Transport Pilot in Command (TPIC): The TPIC must possess the following 

qualifications and aeronautical experience, as appropriate.

1. Must hold no less than a valid Private Pilot Certificate.

2. Must hold an instrument rating or privilege (i.e., instrument privilege relates to

the airline transport pilot certificate) that is appropriate to the aircraft being

flown, except when the Mission is to be flown in VFR conditions in a non-IFR 

equipped and certified helicopter in which case the PIC shall meet the FAA 

currency requirements applicable to pilots of the type of VFR helicopter to be 

flown.

3. For the operation of any single-engine piston aircraft, or any helicopter certified 

for VFR single pilot operations whether single or multi-engine, piston or turbine, 

the pilot shall have a minimum total time of 500 hours, with no less than 500

hours as pilot in command (PIC), and a minimum of 50 hours in the specific 

make and model of single-engine aircraft being flown;
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ACSAS Policy and Procedures Manual 2

4. For the operation of any multiengine aircraft, a minimum total time of 1,000

hours as Pilot-in-Command [PIC], a minimum of 250 hours in multiengine 

aircraft, and a minimum of 50 hours in the specific make and model of 

multiengine aircraft flown;

5. For the operation of any turbine-powered fixed-wing aircraft, a minimum total 

time of 1,000 hours as PIC, a minimum of 100 hours in turbine-powered aircraft, 

and a minimum of 50 hours in the specific make and model of turbine-powered

aircraft flown;

6. A minimum of 50 hours as PIC shall have been flown and logged within the

preceding 12 calendar months immediately preceding the month of the flight;

7. Minimum of 12 hours flown and logged in the same aircraft category, class, and 

type (if a type rating is required) flown to be used in the TM, 2 hours of dual 

flight training with a certificated flight instructor, or 2 hours of dual flight 

training with a certificated flight instructor in a simulator qualified under the 

FARs for training of aircraft to be used in the TM, within the preceding 90 days 

prior to the month of the flight;

8. Must hold a 2nd class medical certificate (per §§ 61.23(d)(2)(i) and 61.2);

9. Must have a current flight review (per § 61.56(a)) in the same aircraft; category, 

class, and type (if a type rating is required) flown;

10. Shall be instrument-current (per § 61.57(c) or (d), as appropriate, in the same 

aircraft category, class, and type (if a type rating is required) flown except as to 

helicopter operation noted in Chapter 2.3, III, A., 3 above;

11. For all Transport Missions, the TPIC must be current for night operations, 

whether or not the TM is a daylight flight, (per § 61.57 (b)) in an aircraft of the 

same category, class, and type (if a type rating is required).

B. Second in Command Pilot (SIC): The Air Squadron aircraft SIC shall be a Qualified 

and current member pilot. The SIC shall be recommended by the PIC and approved 

by the Captain from a list of Squadron members approved by the Captain and 

Liaison Officer. The SIC shall be selected based on the specific Mission requirements. 

The SIC shall have as a minimum: 

1. A valid Private Pilot Certificate with appropriate ratings. 

2. A current class 3 medical certificate unless the aircraft to be flown requires a 

type-certificate, in which case a current class 2 medical certificate is required. 
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ACSAS Policy and Procedures Manual 3

3. A minimum of 500 hours as Pilot in Command of an aircraft.

4. Be in compliance with the applicable FARs requirements for currency and for 

acting as a SIC for the aircraft being flown. 

IV. QUALIFYING AS A CREWMEMBER: 

A. Transport Pilot in Command Qualification: All Air Squadron TPICs must 

demonstrate a thorough knowledge through practical examination of the following:

1. The ACSAS Aircraft to be flown and all associated equipment required by the 

Mission. 

2. Fuel, weight, aircraft configuration, and loading as they affect takeoff, Mission 

and landing performance.

3. Applicable POH for aircraft flown.

4. Aeromedical factors affecting safety.

5. Federal Aviation Regulations and ACSAS Policies and Procedures.

6. Communications with ATC, ACSO personnel, and ACSAS personnel. 

7. Flight planning and weather.

8. Local and area flight rules. 

9. Demonstrate the qualities of leadership to manage a crew and mature judgment

required to safely conduct aviation emergency services operations. 

B. Second in Command Qualification: To be Qualified as a second in command pilot the 

individual shall: 

1. Have completed the Squadron training program for SIC including a practical in 

flight demonstration of flight control coordination, crew coordination, and use of 

equipment. 

2. Must be able to communicate clearly with ATC, crewmembers, and ACSO and 

ACSAS personnel on the ground that are receiving and providing information 

related to the Mission. 
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON 

POLICIES AND PROCEDURES

NUMBER: 2.3 PAGES: 1 of 2 

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 2 - ACSAS Aviation 

Training and Operating Procedures 

Standardization Program

SUBJECT: Command

I. PURPOSE: To define the ACSAS Organization, Training and Operating Procedures, and 

Standardization Program. 

II. POLICY: Standardization, based on professional knowledge and experience, provides 

the basis for development of safe operating procedures. These operating policies and 

procedures are intended to aid in increasing Mission readiness and maintaining safe 

flight operations. 

III. PROCEDURE: The Command responsibilities of ACSAS are as follows. 

A. MISSION COMMAND: Unless otherwise stated by the Liaison Officer or by another 

Sheriff’s Office Command person, the Captain shall have full authority and 

responsibility regarding command of the Mission in which the aircraft is 

participating. 

B. PILOT IN COMMAND (“PIC”): The PIC is responsible for the safe, orderly flight of the 

aircraft and well being of the crew. The PIC is responsible for determining to start 

or to continue or to terminate a Mission with respect to weather or any other 

condition affecting the safety of the aircraft, aircrew, passengers, and cargo. The 

authority and responsibility of a PIC as to safety is independent of rank or seniority 

in relation to other persons participating in the Mission or flight. The authority and 

responsibility of the PIC shall not be transferred to another individual during flight 

except as required by emergency.

C. EVALUATION/TRAINING PILOT: The Captain, with concurrence of the Liaison 

Officer, is authorized to designate qualified FAA certified flight instructors as ACSAS 
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Evaluation and/or Training Pilots. The role of the Evaluation/Training Pilot shall be 

advisory in nature and under no circumstance shall pilots under evaluation or 

training be relieved of their authority and responsibility as provided in the FARs 

and this Policies and Procedures Manual. The Evaluation/Training Pilot shall not by 

instruction or direction compromise the safe completion of each training Mission. 

However, termination of the training or evaluation portions of the flight for reasons 

of safety or the performance of the pilot under evaluation or training shall be the 

Evaluation/Training Pilot’s prerogative. 
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 2.4 PAGES: 1 of 2 

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE:

CHAPTER: 2 - ACSAS Organization and 

its Training And Operating Procedures 

Standardization Program

SUBJECT: Aviation Program Administration

I. PURPOSE: To define the ACSAS Organization, Training and Operating Procedures, and 

Standardization Program. 

II. POLICY: Standardization, based on professional knowledge and experience, provides 

the basis for development of safe operating procedures. These operating policies and 

procedures are intended to aid in increasing Mission readiness and maintaining safe 

flight operations. 

III. PROCEDURE: ACSAS Aviation Program’s general administrative requirements. 

A. DESIGNATION: Designation of members as pilot shall be made by the Captain in 

writing with copies placed in training jackets. 

B. WAIVERS: Waivers of compliance with any provision of this Policies and Procedures 

manual shall be in writing signed jointly by the Captain and Liaison Officer and 

always indicate the purpose for which granted and include a time limit. If a waiver 

must be continually renewed, then the particular procedure, requirement, or 

limitation should be revised. A copy of all waivers for individuals shall be placed in 

the training jacket. No policy or procedure waiver may be made of any 

requirement of the FARs, any exemption granted thereof by the FAA, or of any 

other government regulation. 

C. TYPES OF FORMAL CHANGES: The ACSAS Policy and Procedures Manual shall be 

kept in electronic form with a master copy of each revised Manual kept on a remote 

server and on a removable electronic storage device that is stored in the ACSAS file 

at the Alameda County Sheriff’s Office of Emergency Services. Types of Formal 

Changes to ACSAS Policy and Procedures Manual shall be as follows. 
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ACSAS Policy and Procedures Manual 2

1. Chapter Changes: An update to this Manual may be limited to only those 

Chapters containing revised information. The individual Chapter shall show:

a. the original “Issued Date”, 

b. the “Review Date”, if any, when last reviewed with or without any revisions 

being made, and 

c. the “Revision Date” when most recently revised. 

2. Schedule of Changes: Changes to this manual shall include a Schedule of Change 

section that lists the change number and date issued. It shall be the 

responsibility of each Squadron Manual Holder to ensure that the current 

version of the P&P is in their possession. 

3. Edition: A second or subsequent edition of the complete manual shall be issued 

when there are at any one time a material change by addition, deletion, or 

modification to more than ten percent of the number of chapters within the P&P.

A new edition that supersedes the previous edition shall incorporate all 

previously issued changes and be otherwise complete. Editions shall be 

identified only by an Edition Date on the title page of this P & P Manual. 

D. DISTRIBUTION OF CHANGES: Notice of Editions, Revisions and specific Changes are 

distributed electronically by e-mail to all holders of the ACSAS Aviation Program 

Policies and Procedures Manual. Editions, Revisions and Changes shall be posted 

under documents at the ACSAS website and shall be in the form of a downloadable 

Pdf document file of the then current P & P Manual. All Manual Holders shall 

promptly download the Pdf, review the changes and revisions. 

E. CHANGE PROCEDURES: Proposed changes/corrections to this manual shall be 

submitted to the Liaison Officer and the Captain and subsequently reviewed and 

approved by the members of the ACSAS Executive Committee 
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRIN

POLICIES AND PROCEDURES

NUMBER: 2.5 PAGES: 1 of 5

RELATED ORDERS; 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 2 - ACSAS Aviation 

Training and Operating Procedures 

Standardization Program

SUBJECT: ACSAS Aviation Evaluation 

Procedures

I. PURPOSE: To define the ACSAS Organization, Training and Operating Procedures, and 

Standardization Program. 

II. POLICY: Standardization, based on professional knowledge and experience, provides 

the basis for development of safe operating procedures. These operating policies and 

procedures are intended to aid in increasing Mission readiness and maintaining safe 

flight operations. 

III. PROCEDURE: ACSAS aircrew member evaluation procedures. 

A. GENERAL: The Alameda County Sheriff Air Squadron Aviation Evaluation is 

intended to evaluate individual pilot proficiency, and compliance with Air Squadron 

Aviation Program Procedures, by observing and grading performance. As 

authorized in Chapter 2.3, an Evaluation Pilot shall conduct the observation and 

performance grading.

B. REQUIREMENTS: 

1. ACSAS Aviation Evaluation: An evaluation of individual pilot performance shall 

be based on written tests and practical demonstrations. 

2. Qualified: Pilot members who meet the minimum requirements and have 

demonstrated acceptable proficiency shall be deemed Qualified.
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C. GENERAL REQUIREMENTS: 

1. A Member wishing to become a Qualified PIC must provide for the Evaluation, at 

their own expense, the particular aircraft in which the Member desires to 

become Qualified as a PIC and which will be used for Missions, and must 

complete the PIC training and be evaluated as Qualified. 

2. A Member wishing to become Qualified as SIC must complete the SIC training 

and be evaluated as Qualified. 

D. QUALIFICATION PROCEDURES: 

1. A grade of Qualified shall be achieved prior to designation as Pilot in Command, 

Second in Command. 

2. Re-evaluation may be accomplished within 60 days preceding expiration of a 

current evaluation and is valid for 12 months from the last day of the month in 

which the current evaluation expires. Otherwise ACSAS aviation qualifications 

shall be valid for 12 months from the last day of the month in which the 

evaluation is conducted. 

3. A maximum of 60 days may elapse between commencement of the initial ground 

evaluation and the completion date of a satisfactory flight evaluation. 

4. A member who fails the re-evaluation shall be removed from active flight status 

as pilot. 

5. While this instruction and the FAA Performance Training Standards establish 

standards for grading individual performance, that a pilot meets the minimum 

requirements does not relieve the evaluator/instructor from using sound 

judgment. The evaluation flight is intended to measure performance with regard 

to skill, knowledge of, and adherence to prescribed procedures, and 

demonstration of sound judgment.

6. Ground Evaluation: 

a. There will be an open-book 20 question multiple-choice examination. The 

questions will be randomly selected from a bank of 40 questions.

b. The passing grade is a minimum of 70% correct answers. 

c. Prior to commencing the flight evaluation, all PICs and SICs shall take the 

open-book examination. 
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d. To assure a degree of standardization the Captain shall directly, or through 

the Training Lieutenant, prepare and maintain a list of questions and 

answers for preparing written examinations. 

7. Flight Evaluation: The categories and sub-categories to be evaluated by a flight 

review are specified in the applicable FAA Performance Training Standards, 

ASEL, RW, MEL, and Instrument. The following procedures shall be used in 

qualifying member pilots: 

a. Evaluation flight grades shall be determined by assigning the following 

grades: UQ (Unqualified) or Q (Qualified) for each category and sub-category. 

All grades of UQ shall be explained in the Evaluator’s remarks along with the 

Evaluator’s recommendations for improving performance. 

b. The Captain and the Liaison Officer shall review all flight evaluations. 

Evaluations graded UQ shall contain the Captain and Liaison Officer’s 

comments concerning the qualifications of the pilot evaluated. The Captain 

and the Liaison Officer shall comment on the aviation skills and future 

potential of all pilots. This responsibility cannot be delegated 

8. Documentation/Record: The ACSAS Flight Evaluation Report shall be completed 

for each evaluation conducted and forwarded to the Captain for the Captain’s

review and approval. The Captain shall forward the Evaluation to the Liaison 

Officer for the Liaison Officer’s approval. The Liaison Officer shall forward a 

copy of the Evaluation to the Training Lieutenant for filing in the members 

training jacket. 

E. Pilot training: A Pilot in Command must complete the following training program prior 

to conducting any Sanctioned Missions.

1. Risk, hazard identification.

2. Accident trends and factors for general aviation fixed wing and/or helicopter.

3. High risk phases of flight.

a. Takeoff and climb.

b. Takeoff stall/settling.

c. Loss of airspeed resulting in non-recoverable stall or sink rate. iv. Loss of 

control.

d. Crosswinds/other conditions leading to loss of directional control.

4. Maneuvering.

a. Stall or loss of control.

b. Loss of airspeed resulting in stall/spin.

c. Descent/approach: Beginning of descent from cruise altitude to missed approach 

point or runway threshold.
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d. Stalls/spins.

e. Loss of airspeed.

f. Collisions with objects, terrain

g. Loss of engine power.

h. Carburetor icing (if appropriate, for the aircraft the pilot is assigned to fly).

i. Incorrect fuel mixture

j. Wind gusts or wake turbulence.

5. Landing.

a. Loss of directional control.

b. Crosswinds.

c. Inadequate airspeed control.

d. Stalls, hard landing, short-long touchdown.

e. Runway conditions.

f. Runway contamination.

6. Flight planning and decision-making

a. Flight planning.

b. Improper pre-flight planning. iii. Insufficient fuel reserves.

c. Inadequate in-flight monitoring of ground speed.

d. Systems operation.

e. Improper operation of fuel system.

f. Fuel contamination.

g. Improper fueling.

h. Weather.

i. Continued visual flight rules into instrument meteorological conditions. 

j. Deficient instrument flight rules (IFR) technique.

k. Failure to follow appropriate IFR procedures.

l. Descending below minimum descent altitude on approach.

m. Thunderstorms.

n. Flying too close to or penetrating turbulence.

o. High winds.

p. Mountainous terrain.

q. Icing.

r. Loss of lift and performance

s. Instrument malfunction. 

7. Other factors –

a. Single pilot IFR.

b. Night operations at unfamiliar airports. 

c. Mission mentality.

d. Pressure to complete flight operations. 

e. Distractions.
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ACSAS Policy and Procedures Manual 5

f. Missed approach/go around.

g. Incomplete/stale weather briefings.

h. Communications processes, decisions, and coordination, to 

include communication with air traffic control and passengers.

i. Workload and time management. 

j. Situational awareness.

k. Effects of fatigue on performance, avoidance strategies and

countermeasures.

l. Effects of stress and stress reduction strategies. 

m. Aeronautical decision-making and judgment.

F. Recurrent training: The annual recurrent training program must ensure:

1. The pilot remains adequately trained, current, and proficient regarding all of the 

elements contained in the exemption holder’s training program;

2. Recurrent training shall include testing to determine the crewmember’s knowledge of 

the aircraft and the ACSAS Policy and Procedure manual.
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY 

SHERIFF AIR SQUADRON 

POLICIES AND PROCEDURES

NUMBER: 2.6 PAGES: 1 of 2

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 2 – ACSAS Aviation 

Training and Operating Procedures 

Standardization Program

SUBJECT: Air Squadron National 

Emergency – Major Disaster Response Plan

I. PURPOSE: In the event of a major disaster or national emergency, the Alameda County 

Sheriff’s Office auxiliary services and reserve personnel are expected to make 

themselves available for mobilization. The purpose of this order is to establish 

mobilization procedures for maximum utilization of the Sheriff’s Air Squadron during 

national emergency/disaster situations when normal mobilization/call-out procedures 

would be inappropriate or ineffective.

II. POLICY: All members of the Sheriff’s Air Squadron will comply with the provisions of 

this order, and when appropriate with section 3100 of the Government Code. Each 

member is urged to plan for the welfare of his/her family in the event of a major 

disaster/national emergency. Family disaster preparation will help to ensure Squadron 

members are able to provide the services and leadership the public requires during a 

major disaster/national emergency.

III. PROCEDURE: During a major disaster/national emergency, the Sheriff’s Air Squadron 

Emergency Services Volunteers may be declared “disaster service workers” subject to 

civil defense activities as may be assigned to them by their superior or by law. Members 

of the Sheriff’s Air Squadron, through their association with the Squadron, have 

expressed their intention and have completed training to assist as necessary when the 

Squadron is activated.

IV. MOBILIZATION: The most current ground based location information is posted on the 

password protected Squadron website. While updates to this Air Squadron National 

Emergency – Major Disaster Response policy and procedures are made by broadcast to 

members email, it is the responsibility of Squadron members to have downloaded and 
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ACSAS Policy and Procedures Manual 2

read the Air Squadron National Emergency – Major Disaster Response Plan posted on 

the Squadron website and to access the Squadron website on no less than a monthly 

basis to assure that no updates have been missed.

V. DUTIES AND RESPONSIBILITIES: Duties and responsibilities are as stated in the Air 

Squadron National Emergency – Major Disaster Response Plan posted on the Squadron 

website. 
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ACSAS Policy and Procedures Manual 3

ALAMEDA COUNTY 

SHERIFF AIR SQUADRON 

POLICIES AND PROCEDURES

NUMBER: 3.1 PAGES: 1 of 2 

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 3 -Policy Guidance SUBJECT: Policy Concerning Use of 

Aircraft

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the 

Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the 

control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s 

Office sanctioned mission (“Mission”) 

II. POLICY: The ACSAS Aircraft shall be used only for support of Sanctioned Missions and 

ACSAS evaluation and training. 

III. PROCEDURE: 

A. SANCTIONED MISSION (MISSION): Transport Missions (TM). The purpose of the 

Mission must be to provide air transportation of persons and/or cargo in support of 

the Alameda County Sheriff’s Office and the Office of Emergency Services there 

under.

B. INITIATION OF FLIGHTS AND EMBARKATION OF PASSENGERS: No person shall 

initiate a flight, or embark a passenger, or carry any cargo on Alameda County 

Sheriff Air Squadron Aircraft unless the flight, passenger, and cargo is sanctioned by 

the Sheriff’s Office and authorization has been granted by the Captain or Liaison 

Officer. 

C. FLIGHT TRAINING: Flight training in Alameda County Sheriff Air Squadron aircraft, 

for Air Squadron purposes, shall not be given to any individual or flight crews 

without specific authorization in writing from the Captain or Liaison Officer. In no 

event shall the ACSAS conduct any training specifically for the purpose of a 

Squadron member achieving a pilot rating. 
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D. NONESSENTIAL FLIGHTS: The use of aircraft for nonessential flights shall not be 

authorized. Any flight open to misinterpretation by the public as a non-essential 

flight shall be avoided. 

E. PERSONNEL AUTHORIZED TO PILOT, CREW, AND TAXI ACSAS AIRCRAFT: 

1. Aircraft crewmembers must have been Qualified for the position filled as 

provided for in this Policies and Procedures manual. Air Squadron Pilot 

members Qualified as PIC may act as SIC. 

2. No one shall be permitted to taxi an Air Squadron aircraft except those persons 

authorized to fly the aircraft as PIC or SIC or those specifically authorized by an 

FAA approved maintenance facility. 
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ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 3.2 PAGES: 1 of 3 

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 3 - Policy Guidance SUBJECT: Aircrew Coordination 

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the 

Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the 

control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s 

Office sanctioned mission (“Mission”) 

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for 

support of Sanctioned Missions including ACSAS training. 

III. PROCEDURE: Cockpit Resource Management Training (CRM) 

A. CRITICAL BEHAVIORAL SKILLS: The objective of the CRM Program is to integrate 

specifically defined behavioral skills into operational procedures. CRM will increase 

Mission effectiveness, minimize crew preventable error, maximize aircrew 

coordination, and optimize risk management. 

1. The sequence of critical behavioral skills that form the basis of CRM are: 

a. Assessing an evolving situation. 

b. Verifying information. 

c. Identifying solutions. 

d. Anticipating decision consequences. 

e. Making the decision. 

f. Telling others of the decision and rational.

g. Evaluating the decision. 

2. Key individual behavioral characteristics are:
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a. Assertiveness: An individual’s willingness to actively participate, state, and 

maintain a position, until convinced by the facts that other options are better. 

Assertiveness is respectful and professional, used to resolve problems 

appropriately, and to improve Mission effectiveness and safety.

b. Mission Analysis: The ability to develop short-term, long-term, and 

contingency plans and to coordinate, allocate, and monitor crew and aircraft 

resources. Effective planning leads to flight conduct that removes 

uncertainty, increases mission effectiveness, and enhances safety.

c. Communication: The ability to clearly and accurately send and acknowledge 

information, instructions, or commands, and provide useful feedback. 

Effective communication is vital to ensure that all crewmembers understand 

aircraft and Mission status.

d. Leadership: The ability to direct and coordinate the activities of other 

crewmembers and to encourage the crew to work together as a team. There 

are two types of leadership: 

i. Designated leadership - Leadership by authority, crew position, rank, or 

title. This is the normal mode of leadership. 

ii. Functional Leadership - Leadership by knowledge or expertise. 

Functional leadership is temporary and allows the most qualified 

individual to take charge of the situation. 

e. Adaptability/Flexibility: The ability to alter a course of action based on new 

information, maintain constructive behavior under pressure, and adapt to 

internal and external environmental changes. The success of the Mission 

depends on the crew’s ability to alter behavior and dynamically manage crew 

resources to meet situational demands. 

f. Situational Awareness: The degree of accuracy by which one’s perception of 

the current environment mirrors reality. Maintaining a high level of 

situational awareness will better prepare crews to respond to unexpected 

situations. 

3. Loss of Aircrew Coordination: The loss of aircrew coordination often results in 

one or more of the following manifestations: 

a. Fixation on one task to the determent of others. 

b. Confusion. 

c. Violation of FARs/Flight minimums. 
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d. Violation of Standard Operating Procedures (SOP). 

e. No one in charge. 

f. Failure to meet Mission requirements. 

g. Absence of communication. 

4. Enhancing Aircrew Coordination: To enhance aircrew coordination awareness 

and standardization, Pilots in Command shall monitor her/his and the crew’s 

behaviors in all phases of flight. The PIC shall conduct a post flight debriefing 

concerning any loss of crew coordination and discuss how to improve crew 

coordination.
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 3.3 PAGES: 1 of 2 

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 3 -Policy Guidance SUBJECT: Operational Risk Management /

Decision Making (ORM/DM)

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the 

Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the 

control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s 

Office sanctioned mission (“Mission”) 

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for 

support of Sanctioned Missions and ACSAS training. 

III. PROCEDURE: 

A. OPERATIONAL RISK MANAGEMENT/DECISION MAKING (ORM/DM): ORM/DM is 

a systematic, decision-making process used to identify and manage hazards that 

endanger Alameda County Sheriff’s Air Squadron personnel and resources. 

ORM/DM is a tool used to make informed decisions by providing the best 

knowledge and experience available. Its purpose is to enhance safety by 

anticipating hazards and reducing potential for personal injury and damage to 

property. 

B. ORM/DM EMPLOYS A FIVE-STEP PROCESS:

1. Identify hazards. 

2. Assess hazards. 

3. Make risk decisions. 

4. Implement controls. 

5. Supervise

C. ORM/DM UTILIZES THREE LEVELS: The ORM/DM process is utilized on three 

levels based upon time and assets available. 
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1. Time critical: A quick mental review of the five-step process when time does not 

allow for any more (i.e. in-flight mission/situation changes). 

2. Deliberate: Experience and brainstorming are used to identify hazards and 

deliberation is best done in groups. 

3. In-depth: More substantial tools are used to thoroughly study the hazards and 

their associated risk in complex operations. 

D. ORM/DM IS GUIDED BY FOUR PRINCIPLES: 

1. Accept risk when benefits outweigh the costs. 

2. Accept no unnecessary risk. 

3. Anticipate and manage risk planning. 

4. Make risk decisions at the right level. 

5. Enhancing ORM/DM 

E. RISK MANAGEMENT AND CREW COORDINATION: To enhance ORM/DM awareness 

and standardization, the Training Officer shall incorporate risk management 

concepts and wording into crew coordination exercises, both verbal and written. 

 
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY 

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 3.4 PAGES: 1 of 2 

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE:

CHAPTER: 3 -Policy Guidance SUBJECT: Aircraft and Equipment 

Maintenance and Functional Check Flights 

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the 

Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the 

control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s 

Office sanctioned mission (“Mission”) 

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for 

support of Sanctioned Missions and ACSAS training. 

III. PROCEDURE: 

A. MAINTENANCE: All aircraft used in an ACSAS Mission or by ACSAS members in an 

activity associated with ACSAS membership, by example and not limited to activities 

such as a fly-in, shall be in compliance with the following requirements. Expenses 

related to compliance with the requirements of this Chapter shall be the 

responsibility of the aircraft owner not of the ACSAS. In the event of the use of a 

non-owned aircraft, for example a rented or borrowed aircraft, by an ACSAS 

member, that ACSAS member shall be responsible for confirming that the rented or 

borrowed aircraft is in compliance with this Chapter. 

1. The aircraft shall have a current FAA Airworthiness Certificate. 

2. A copy of the Aircraft Maintenance Log Book page showing completion of the 

most recent annual aircraft inspection shall be delivered to the Safety Lieutenant

by the earlier of 10 business days of completion of the annual inspection or prior

to the use the aircraft in an ACSAS Mission or in an activity associated with 

ACSAS membership. 
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3. Transport aircraft shall be maintained in compliance with FARs Part 91, Part 43, 

and related FARS and shall be in timely compliance with all Airworthiness 

Directives. 

4. Transport aircraft must have components overhauled prior to reaching 

manufacturer’s recommended time between overhaul.

B. FUNCTIONAL CHECK FLIGHT: After specified maintenance has been performed on 

ACSAS aircraft, a functional check flight shall be conducted with the minimum crew 

required for safe flight. A functional check flight is required if any of the following 

items have undergone repair/maintenance. Ground checks should proceed all flight 

checks and may be substituted for flight checks where specifically allowed for by the 

FARs. 

1. Any primary or secondary flight control system or control surface, i.e. ailerons, 

rudder, elevator trim tab, etc. 

2. The engine and/or its accessories, i.e. cylinder work, magneto work, electrical 

work, etc. 

3. Communication, navigation, and instruments required for flight by the FARs. 

C. CREW COMPOSITION: Functional check flights shall be accomplished with the 

minimum crew required. Typically only a Pilot in Command will be required. If the 

need arises for maintenance personnel to accompany the Pilot in Command on the 

check flight, the Pilot in Command shall provide the maintenance person a 

passenger safety briefing as required by the FARs. Except for a maintenance person, 

passengers shall not be carried on functional check flights.

D. WEATHER CRITERIA: Functional check flights should be conducted during daylight 

hours within the local flying area in VMC and under VFR. Those portions of the 

flights that are considered critical shall be conducted in the vicinity of a suitable 

landing area. 
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 3.5 PAGES: 1 of 2 

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 3 -Policy Guidance SUBJECT: Reporting and Recording 

Deviations from and Violations of 

Regulations and Accident & Incident 

Information 

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

members. 

II. POLICY: The Alameda County Sheriff Air Squadron members shall comply with 

reporting and recording requirements of this Policies and Procedures manual. 

III. PROCEDURE: 

A. REPORTING: Reporting and recording of deviations from and violations of FARs, 

Accident and Incident information shall be required of Squadron members acting as 

PIC, SIC, or otherwise as a participant, and whether or not incurred on an ACSAS 

Mission. All Squadron members shall also report violations of other relevant 

government regulations such as driving under the influence of drug or alcohol. 

Reports required under this Section 3.5 should be made as follows.

1. Squadron members shall promptly notify the Squadron Captain. The first

communication may be made by telephone but must be promptly followed by a 

written report and a copy of all reports filed with any government agency. The 

written report may be made by email with attachments of the filed reports.

2. The Captain shall promptly notify the Liaison Officer of the event. The Captain 

will evaluate the violation and report the Captain’s findings and 

recommendation to the Liaison Officer. 

B. SHERIFF’S AUTHORITY: The Sheriff has the authority to issue disciplinary action as 

a result of violation that constitutes a violation of the rules and regulations of the 

ACSAS and the ACSO. 
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C. FAA REPORTS AND COOPERATION: Except as to mandatory reports required by the 

FARs and other government regulations, when the deviation, violation, accident, or 

incident involves directly or indirectly a Mission or an activity related to ACSAS 

membership, and when the ACSAS member is requested to do so by the FAA or 

other government agency, ACSAS members : 

1. Shall not release the names of the aircrew. Names are to be released only by the 

Sheriff or his designated representative. This procedure is necessary to prevent 

any information from being disseminated concerning ACSAS personnel without 

the Sheriff’s knowledge and authorization. 

2. May furnish only factual information (excluding aircrew names) that would 

normally be available to air traffic control facilities; this response shall not 

contain any conjectures, assumptions, or hearsay. 

D. RESPONSIBILITIES OF THE ACSAS CAPTAIN AND LIAISON OFFICER: The ACSAS 

Captain or Liaison Officer shall ensure that each member of the ACSAS understands 

that they may make oral and written statements to FAA or other government agency 

personnel, but that such a statement is voluntary and may be used against the 

individual making the statement. 

E. RESPONSIBILITIES OF THE MEMBER: In the event of an Accident or Incident during 

a Mission that disables the aircraft, the pilot in command is responsible for the safe 

custody of all Squadron equipment onboard the aircraft until the aircraft can be 

moved to a secure facility.
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 3.6 PAGES: 1 of 4

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 3 -Policy Guidance SUBJECT: Mission Authorization, Flight 

Planning and Flight Crew Requirements 

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by 

the Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under 

the control of ACSAS members when those aircraft are being utilized for a specific 

Sheriff’s Office sanctioned mission (“Mission”).

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for 

support of Sanctioned Missions and ACSAS training. 

III. PROCEDURE: 

A. FLIGHT AUTHORIZATION: Authority. ACSAS aircraft shall be flown only by 

Qualified Air Squadron members and only as authorized by the Captain or Liaison 

Officer. The Captain or Liaison Officer shall ensure that a flight is consistent with 

the mission of the Air Squadron and the Alameda County Sheriff’s Office. All flights 

shall be in the interest of law enforcement and/or homeland security and/or

emergency services. All flights must remain within the continental United States. 

When there are multiple requests for flights, the Alameda County Sheriff Office 

shall determine the highest priority from among the requests. 

B. DOCUMENTATION: Authorization for a flight shall be documented in accordance 

with the dispatch directives including by completion of the ACSAS SanctionedMission Dispatch Form and signed by the Pilot in Command prior to departure and 

the ACSAS Flight Log Form [See Chapter 14: Forms]. As a minimum, the ACSAS 

Sanctioned-Mission Dispatch Form shall contain the following elements: 
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ACSAS Policy and Procedures Manual 2

1. Names and function of all flight personnel. 

2. Designation of the pilot in command, second in command, passenger(s) 

and/or cargo. 

3. Mission assigned. 

4. Point of departure, destination, and en route stopover points. If applicable, the 

flight shall have a Cross-Country Flight designation. 

5. Beginning and ending tach time. 

6. Summary of Mission. 

C. FLIGHT CREW REQUIREMENTS: Prior to authorizing a flight in an Alameda 

County Sheriff Air Squadron Aircraft, the Captain, and or, Liaison Officer shall:

1. Determine whether the flight is to be a Transport flight as defined in this 

Policy and Procedures manual.

2. Ensure that the person designated as pilot in command is Qualified for the 

flight and that the minimum flight crew requirements are met. 

D. APPROVAL CHECKLIST: The following pre-approval checklist provides additional 

factors, which should be considered by the approving authority. These risk 

considerations are not intended to impose unnecessary restrictions on those 

flights that are deemed necessary to the mission of the Alameda County Sheriff’s 

Office or the training of ACSAS aircrew members. 

1. Does the flight achieve Air Squadron training objectives? 

2. Does the flight contribute to the Transport mission of A.C.S.O? 

3. Could this flight be perceived by the public as not in the best interest of the 

A.C.S.O? 

4. Has the aircrew thoroughly planned all aspects of the flight? Are they Qualified 

and properly designated to conduct the flight? 

5. Is proper security for the aircraft adequate at the intended destination? 

6. Have adequate maintenance precautions been planned to ensure that proper 

servicing and maintenance of the aircraft has been performed? 
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ACSAS Policy and Procedures Manual 3

7. Is there adequate time available for required flight planning? 

E. FLIGHT PLANNING: Before commencing a flight, the PIC shall be familiar with all 

available information appropriate to the intended operation and prepared and 

planned the flight in accordance with the applicable FARs. Such information

should include, but is not limited, to available weather reports and forecasts, 

TFRs/NOTAM’s, fuel requirements, terminal approach procedures, alternatives 

available if the flight cannot be completed as planned, and any anticipated traffic 

delays. In addition, the PIC shall conduct a risk assessment prior to the flight and 

is responsible for compliance with items 1 through 9 below. 

1. The flight has been properly authorized.

2. Adequate flight planning data, including TFR/NOTAM service, was available for 

accurate and complete planning.

3. The flight will be conducted in accordance with governing directives and 

adherence to criteria for fuel requirements and weather minimums. 

4. The PIC is current for instrument flight if the planned flight will encounter IMC.

5. Crew and Passenger Briefing: Prior to each takeoff, the PIC

must ensure that all passengers have been orally briefed on the following:

a. The flight is being permitted under this grant of exemption and that 

the operator is not a certificated commercial operator;

b. Smoking: There shall be no smoking in the aircraft or on the ramp 

around this or any other aircraft;

c. Use of safety belts, shoulder harnesses, and child restraint systems:

When, where, and under what conditions it is necessary to have his or 

her safety belt and, if installed, his or her shoulder harness fastened 

about him or her;

d. The placement of seat backs in an upright position before takeoff and 

landing; 

e. Location and means for opening the passenger entry door and 

emergency exits; 

f. Location of survival equipment;

g. Use of normal and emergency oxygen installed;

h. Location and operation of fire extinguishers; and

i. Prior to each takeoff, the PIC must ensure that any passenger who 

may need the assistance of another person to exit the aircraft has 

received a briefing as to the procedures to be followed if an 

emergency evacuation occurs.

6. Weight and balance calculations have been made for each takeoff. 
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ACSAS Policy and Procedures Manual 4

7. All cargo, personal baggage, and individual items are secured.

8. Runway length required for takeoff and for landing have been checked based 

upon the weight of the aircraft, the airfield elevation, the airfield slope, the 

condition of the runway, the presence of precipitation and standing water, 

snow, or ice.

9. The pilot in command acknowledges responsibility for the safe and orderly 

conduct of the flight. 

F. SCOPE OF GUIDANCE AND RISK ASSESSMENT: The above checklist is derived 

from policy guidance contained in other sections of this manual. The checklist is 

not inclusive since it does not cover unique risk factors determined by operating 

environment, geographical location, and aircrew personal factors. However, the 

checklist should be a starting point for conducting a thorough risk assessment of 

each intended flight. This guidance is neither intended to reduce the frequency 

and/or value of training nor is it intended as a substitute for thorough planning, 

sound airmanship, and good judgment. The Captain shall ensure appropriate 

procedures are in place for consistent monitoring of full compliance with this 

guidance. 
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 3.7 PAGES: 1 of 2 

RELATED ORDERS: 

ISSUED DATE: March 26, 2007 

REVIEW DATE: 

REVISION DATE:

CHAPTER: 3 -Policy Guidance SUBJECT: Carriage of Cargo, Baggage, and 

Dogs 

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the 

Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the 

control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s 

Office sanctioned mission (“Mission”). 

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for 

support of Sanctioned Missions and ACSAS training. 

III. PROCEDURE: 

A. CARRIAGE OF CARGO: Cargo shall include baggage, boxed and unboxed items, and 

law enforcement support dogs. 

B. SECURING OF CARGO: All cargo shall be secured to fixed points by restraining 

equipment whether by seat belts or FAA approved cargo tie downs. 

C. LIMITATIONS: Cargo shall meet FAA requirement and not exceed in weight and 

dimension the limitations, as published in the OM or placarded or identified in the 

aircraft maintenance log pursuant to a STC for the following: 

1. Restraining devices,

2. The area of the aircraft in which the cargo is located, and 

3. The aircraft weight and balance. A weight and balance will be calculated before 

each flight and the aircraft must be within its weight and balance in order to 

undertake the flight.

D. SPECIAL REQUIREMENTS CARRIAGE OF DOGS. Transport of dogs shall be subject 

to the following specific requirements. 
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ACSAS Policy and Procedures Manual 2

1. All dogs transported shall either be:

a. In a container that will confine the dog and that container must be attached 

to a tie down so that the container’s movement will be constrained, or 

b. If the dog is occupying a seat, the dog must: 

i. Be in a harness of sufficient strength and design withstand the same “g”

forces as a cargo tie down, 

ii. Connected to the a seat belt which shall be tightened sufficiently to keep 

the dog from moving from the seat, 

iii. The seat should be first covered in a water impermeable covering that 

has on top a water absorbent pad .

2. All dogs not in a crate must be muzzled while in the aircraft. 

3. All dogs not in a crate must be accompanied by its handler or equivalent. 

4. Whenever possible, the dog and its handler shall receive a familiarization

session with the aircraft consisting of loading and unloading , aircraft taxi, 

takeoff, cruise and landing. 

5. Squadron members who own aircraft and wish to be engaged in the dog carriage 

program shall have their aircraft evaluated by the Safety Lieutenant and the 

Squadron designated aircraft A&P. 

6. The PIC and SIC shall be qualified by the Training Lieutenant for carriage of 

cargo and dogs. 
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 4.1 PAGES: 1 of 2

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 4 - Flight Authorization, 

Planning, and Approval 

SUBJECT: Minimum Flight Crew 

Requirements 

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the 

Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the 

control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s 

Office sanctioned mission (“Mission”). 

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for 

support of Sanctioned Missions and ACSAS training. 

III. PROCEDURE: MINIMUM FLIGHT CREW REQUIREMENTS: The Captain shall assign 

flight crewmembers in accordance with the directives stated below. 

A. Pilot in Command (PIC): A PIC Qualified for the type of Mission to be flown shall be 

assigned for all Missions flown by ACSAS aircraft. 

B. Second in Command (SIC): A SIC Qualified for the type of Mission to be flown shall 

be assigned for the following multi-piloted aircraft Missions: 

1. Class B air space operations

2. Transport Mission

3. Any other Mission when safety of flight is concerned due to workload imposed 

on the pilot in command and area of operation. 
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 4.2 PAGES: 1 of 5

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 4 - Flight Authorization, 

Planning, and Approval 

SUBJECT: Other Preflight Requirements 

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the 

Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the 

control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s 

Office sanctioned mission (“Mission”). 

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for 

support of Sanctioned Missions and ACSAS training. 

III. PROCEDURE: OTHER FLIGHT REQUIREMENTS: 

A. Call Sign Requirements: 

1. Call sign usage for non-law enforcement Missions shall be the registration 

number assigned to the aircraft, i.e. N5525U. 

a. Call sign usage for law enforcement Missions shall be the designators 

established under FAA Order 7110.67D. This Order establishes procedures 

for ATC facilities to provide assistance to aircraft operated by law 

enforcement/military organizations, in conducting special air interdiction 

and surveillance Missions. A sanctioned Mission is not necessarily a law 

enforcement Mission. The PIC must make sure that the Mission is a law 

enforcement Mission before using the law enforcement designator. 

b. As provided for under FAA Order 7110.67D, the ACSAS pilot will identify the 

aircraft by stating the appropriate call sign listed below followed by the last 

two numbers of the aircraft’s registration number. The Call sign to be used is 

IDAHO, i.e. “IDAHO 25” for an aircraft with a FAA registration number of 

N5525U. 
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ACSAS Policy and Procedures Manual 2

B. Weather Briefing: Pilots are responsible for reviewing and being familiar with the 

weather conditions for the area in which flight is contemplated. Weather briefings 

may be obtained in person or by telephone or other FAA approved services. 

C. VFR Non-Transport flights: VFR Flight plans for Non-Transport flights shall be 

required as provided in Chapter 5, Section 3: 

D. IFR Flight Plans Transport Flights: 

1. Regardless of VFR weather, all Transport Flights shall have, and be flown in 

accordance with, an IFR flight plan. This requirement serves to reduce, under 

VFR conditions, the potential for midair collision and avoid prohibited airspace.

2. For IFR flight plans, forecast meteorological conditions must meet the weather 

minimum criteria shown in Figure 4-1.

3. All Transport flights must be planned to land at an airport with a precision 

approach or a GPS, LOC, LOC BC, or VOR DME Approach.

4. IFR flight plans may be filed for a destination at which forecasted weather is 

below appropriate minimums provided a suitable alternate airfield is forecast to 

have at least 3,000-foot ceiling and 3-statue mile visibility during the period 1-

hour before ETA and 1 hour after ETA. 

5. Alternate Airfield: An alternate airfield is required when weather at the 

destination is forecast to be less than 3,000-foot ceiling and 3-statue-mile 

visibility during the period 1hour before ETA and 1 hour after ETA. If an 

alternate airfield is required, it must have a published approach authorized in 

Chapter 4.2, compatible with the installed operable aircraft navigation 

equipment that can be flown without the use of two-way radio communication. 
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ACSAS Policy and Procedures Manual 3

ETA MINUS 1 HOUR TO

ETA PLUS 1 HOUR

ETA MINUS 1 HOUR TO

ETA PLUS 1 HOUR

NON PRECISION 

GPS, LOC, LOC BC, 

VOR DME

Minimums +100ft 

except

Daylight circling 

approach minimums 

+500ft .

Night time circling 

approach prohibited if 

airport is not VFR.

PRECISION 

Minimums + 100ft

NON PRECISION 

GPS, LOC, LOC BC, 

VOR DME

Minimums +200ft + 1 mi 

except Daylight circling 

approach minimums 

+500ft + 1 mi.

Night time circling 

approach prohibited if 

airport is not VFR.

PRECISION 

Minimums + 200ft 

+1 mi

Figure 4-1. IFR Filing Criteria

Note: Minimums are the published minimums plus additional

ceiling and visibility requirements as depicted in Figure 4-1.

APPROACH MINIMUMS APPROACH MINIMUMS 

ALTERNATE AIRPORT

NON PRECISION 

GPS, LOC, LOC BC, 

VOR DME

Minimums +100ft except

Daylight circling approach 

minimums +500ft.

Night time circling approach 

prohibited if airport is not VFR.

PRECISION

Minimums + 

100ft

NON PRECISION 

GPS, LOC, LOC BC, 

VOR DME

Minimums +100ft except

Daylight circling approach 

minimums +500ft.

Night time circling approach 

prohibited if airport is not VFR.

PRECISION

Minimums + 

100ft 

8E

Figure 4-2. IFR Approach Criteria

Note: Approach Minimums are the published minimums plus additional

ceiling and visibility requirements as depicted in Figure 4-2.

6. Icing and Thunderstorm Conditions: Flights shall be planned to circumvent 

areas of forecast atmospheric icing and thunderstorm conditions. 

7. Minimum Fuel Requirements: ACAS aircraft shall carry sufficient usable fuel 

considering all meteorological factors and Mission requirements as computed 

below: 
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ACSAS Policy and Procedures Manual 4

a) If an alternate airfield is not required, then sufficient fuel is required to fly 

from takeoff to destination airfield, plus a reserve to permit flight for 1 hour 

at normal cruise. 

b) If an alternate is required, fuel to fly from takeoff to the destination airfield 

and thence to the alternate airfield, plus a reserve to permit flight for 1 hour 

at normal cruise. 

c) In no case, shall the planned fuel reserve after final landing at destination or 

alternate airfield, if one is required, be less than that needed for 1 hour of 

flight, computed fuel consumption based on maximum endurance operation 

at normal cruise altitudes and power settings. 

8. All pilots shall adhere to the following:

a) Each TPIC shall use only the approaches and additions to published approach 

minimums shown in Figure 4-2. Dependent upon runway conditions and current 

wind and weather, a Precision Approach should be flown in lieu of a NonPrecision Approach.

b) For night landings made in VFR conditions, the pilot shall use when available 

runways with functional vertical guidance (visual approach slope indicator, 

precision approach path indicator, instrument flight system.

c) Pilot will not attempt circling approaches at night except if the airport is VFR.

d) Add 50 percent to pilot operating handbook runway length performance to 

clear the obstacle for takeoff and landing under ambient conditions;

e) For IMC takeoff minimums, the pilot must apply 50 percent above the 

approach landing minimums. (Example: Oakland International Airport (OAK) 

minimums 200/1/2, then the takeoff minimums will be at least 300 feet and 

3/4-statute-mile visibility).

f) The TPIC will adhere to FAR flight planning requirements.

g) Pilots are requested to use non-punitive report process to communicate any and all 

situations when safety of flight was compromised;

h) Pilots are requested to provide feedback on weather, airports, air traffic control, 

other pilots, etc., that could compromise safety for future flights;

i) The pilot must ensure that before engine start to completed engine stop all 

passengers are restrained by FAA-approved seat belts or FAA-approved child 

safety seat. The only exception shall be during flight change of seat positions, 

quick access to luggage, care and/or feeding of a child, or use of the lavatory;
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ACSAS Policy and Procedures Manual 5

j) Pilots will consult all available weather products, wind sock, etc., to verify 

departure will be from the correct runway relative to wind conditions;

k) Pilots will utilize computer devices and reading material only as these are 

pertinent to safe operation of the flight and will refrain from any and all 

distractions that could compromise safety of flight; and

l) Pilots will utilize and brief passengers that a sterile cockpit condition exists during 

taxi and takeoff until reaching cruise altitude and during descent from cruise 

altitude, descent, approach, landing, and taxi to ramp.

m) Closing of Flight Plan: It is the responsibility of the pilot in command to 

ensure that the Squadron Captain or her/his designee is notified as soon as is 

practicable of flight termination at each airport destination. The pilot shall 

upon landing close the flight plan with FAA flight service through any 

communication available. The pilot may close the flight plan with airport in 

sight only where there will be no available means of communications with 

the FAA flight service when on the ground.
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 5.1 PAGES: 1 of 2 

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE: 

CHAPTER: 5 - Flight Rules SUBJECT: General Flight Rules 

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the 

Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the 

control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s 

Office sanctioned mission (“Mission”). 

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for 

support of Sanctioned Missions and ACSAS training. 

III. PROCEDURE: 

A. GENERAL FLIGHT RULES: 

1. Aircraft Lighting: As required by the FARs with the addition of any other 

available lighting so as to increase the visibility of the aircraft to other air traffic. 

Landing and taxi lights are recommended to be on in areas of high bird 

concentration. Good judgment should be exercised to avoid blinding pilots of 

other aircraft that are either airborne or on the ground. 

2. Right-of Way Between Aircraft: Alameda County Sheriff Air Squadron aircraft 

are allowed special privileges by ATC to accomplish its Mission; this does not 

relieve the pilot in command from complying with FARs Right of Way rules. 

3. Unusual maneuvers within Class B, C and D Airspace: Pilots shall not perform or 

request clearance to perform unusual maneuvers within Class B, C, or D airspace 

if such maneuvers are not essential to the performance of the flight. ATC 

personnel are not permitted to approve a pilot’s request or ask a pilot to 

perform such maneuvers. Unusual maneuvers include unnecessary low passes, 

unscheduled fly-bys, climbs at steep angles, practice approaches to below 

specific minimums (unless a landing is to be made), or so-called “flat-hatting” 
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ACSAS Policy and Procedures Manual 2

wherein a flight is conducted at a low altitude and/or a high rate of speed for 

thrill purposes. 

4. Aircraft Speed: Alameda County Sheriff Air Squadron aircraft shall be at all times 

operated by the PIC within airspeed parameters specified by the approved flight 

manual, markings, and placards for the aircraft being flown. During surveillance 

operations the aircraft is operated at slower than normal speeds and in a 

continuous geographical location for extended periods. This increases the 

potential for midair collisions, every effort should be made by the PIC to operate 

in Class B airspace, or to limit the time spent orbiting outside Class B airspace. 

5. Special Use Airspace: Alameda County Sheriff Air Squadron aircraft will comply 

with FARs 91.133 regarding prohibited and restricted airspace. All regulations 

regarding special use airspace, i.e. Warning and Alert Areas, MOA’s, etc. shall be 

followed at all times. There are no special provisions made for law enforcement 

aircraft. 

6. Aerobatic Flight: Aerobatic flight in Alameda County Sheriff Air Squadron 

aircraft is prohibited. The aircraft shall be operated within the normal category 

limitations at all times. 

7. Simulated Instrument Flight: All simulated instrument training conducted 

during a Squadron training Mission shall be approved by the Training Officer, 

conducted in accordance with applicable FARs and shall include as a safety pilot 

a Qualified squadron pilot. 

8. Formation Flying: Formation Flying is not authorized in the Alameda County 

Sheriff Air Squadron Missions.
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 5.2 PAGES: 1 of 3

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 5 – Visual Flight Rules SUBJECT: Visual Flight Rules 

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the 

Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the 

control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s 

Office sanctioned mission (“Mission”). 

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for 

support of Sanctioned Missions and ACSAS training. 

III. PROCEDURE: VISUAL FLIGHT RULES: For Non-Transport Flights fixed-wing aircraft 

and as provided for in Chapter 5.3 III (A) 2 (a), below, for Transport Flights rotor-wing 

aircraft .

A. Compliance with Directives: The pilot in command shall ascertain that the 

contemplated Non-Transport flight can be conducted in accordance with the visual 

flight requirements of FARs, other governing regulations, and flight rules set forth in 

this instruction. 

1. Judgment: Although choice of flight rules to be followed is normally dictated by 

weather and Mission considerations, sound judgment plays a most important 

role. The established weather criteria specified in the FARs and in this P&P are 

minimums. The pilot should allow a greater margin of safety when operational 

requirements permit, particularly in terminal areas or when reduced visibility or 

cloud conditions make flight under VFR questionable. 

2. Special VFR: Special VFR departures or arrivals are not permitted for ACSAS 

flights of any type. 
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ACSAS Policy and Procedures Manual 2

3. See and Avoid: The see-and-avoid concept applies to visual flight conditions, 

thus eliminating the need for specific route clearance from ATC agencies under 

most circumstances. Since pilots are responsible for their own separation from 

other aircraft, conditions must exist that permit ample opportunity to see and 

avoid other air traffic and maintain obstruction clearance. When available, radar 

advisory service shall be requested especially when operating in high-density 

traffic areas. 

4. VFR Weather Minimums. Existing and forecast weather must be such as to 

permit VFR operations for the entire duration of the flight. 

5. Weather Conditions Precluding VFR Flight: When weather conditions 

encountered in-flight preclude compliance with visual flight rules, the pilot in 

command shall take appropriate action as follows:

a. Alter the route of the flight so as to continue under VFR conditions or remain 

in VFR conditions until a change of flight plan is filed and IFR clearance 

obtained, or 

b. Remain in VFR conditions and land at a suitable alternate. 

c. Training Missions shall be conducted in VFR conditions with cloud clearance 

and visibility as appropriate to the applicable airspace as required by FARs 

except where this POLICIES AND PROCEDURES Manual calls for greater 

cloud clearance and/or greater visibility in which case the greater standard 

shall apply. 

d. Except as necessary for takeoff and landing no ACSAS flight of any category 

shall be conducted below an altitude of 1,000 feet above ground level or 

surface of the water (AGL). The Squadron Captain may authorize specific 

helicopter flights to operate at an altitude below 1,000 feet AGL so long as the 

flight is in VFR conditions and complies with the FARs and is deemed safe by 

the PIC. 
Transport Operations

ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 5.3 PAGES: 1 of 3

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 5 - Flight Rules SUBJECT: Instrument Procedures 

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the 

Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the 

control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s 

Office sanctioned mission (“Mission”).

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for 

support of Sanctioned Missions and ACSAS training. 

III. PROCEDURE: Instrument Procedures. 

A. TRANSPORT FLIGHTS:

1. Fixed-Wing Transport Flights: Transport flights in a fixed-wing aircraft must be 

in an aircraft that meets the requirements of the FARs for instrument flight and 

shall be conducted under an IFR flight plan whether or not the weather 

conditions are IFR or VFR and the flight must be approved by the Captain or the 

Captain’s designee or the Liaison Officer. All night operations must be explicitly 

authorized and approved by the Captain or the Captain’s designee or the Liaison 

Officer.

2. Rotor-Wing Transport Flights:

a. For rotor-wing aircraft only, a Transport Flight of no greater than 60 nautical 

miles may be conducted under VFR in accordance with the requirements of 

Chapter 5.2. III.

b. Except as provided for in this Chapter 5.3 III, subsection 2 (a) above, a RotorWing Transport Flight must be in an aircraft that meets the requirements of 
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ACSAS Policy and Procedures Manual 2

the FARs for instrument flight and shall be conducted under an IFR flight 

plan whether or not the weather conditions are IFR or VFR and the flight 

must be approved by the Captain or the Captain’s designee or the Liaison 

Officer. All night operations must be explicitly authorized and approved by 

the Captain or the Captain’s designee or the Liaison Officer.

B. INSTRUMENT DEPARTURES: 

1. The aircraft must be equipped with operable equipment required by the FARs 

and related publications for the instrument approach being undertaken or taken 

into consideration. 

2. For IMC takeoff minimums, the pilot must apply 50 percent above the approach 

landing minimums. (Example: Baltimore-Washington International Airport 

minimums 200/1/2, then the takeoff minimums will be at least 300 feet and 

3/4-statute-mile visibility)

3. Standard Instrument Departure (SID). At locations where a SID is available, 

pilots are encouraged to utilize a SID appropriate to the performance of their 

aircraft and their respective experience. An appropriate SID should be selected 

during preflight planning for pilots to obtain the greatest benefit from 

standardization of instrument departures and to have a clear course of action to 

follow in the event of communication failure. 

C. INSTRUMENT APPROACHES AND LANDING MINIMUMS: 

1. General: For straight in approaches, pilots should use RVR, if available, to 

determine if visibility meets the weather criteria for the particular approach 

being used. Reported visibility shall be used for circling approach criteria. 

2. Approach Criteria: An instrument approach shall not be commenced if the 

reported weather is below published minimums with additions to ceiling and 

visibility required under this P & P Manual for the approach being conducted. 

The approach is considered to commence when the aircraft begins a descent 

from the Initial Approach Fix (IAF). Once an approach has been commenced, 

pilots may, at their discretion, continue the approach to the published landing 

minimums. 

3. Criteria for Continuing Instrument Approaches to a Landing: Pilots shall not 

descend below the prescribed P & P Manual minimum descent altitude (MDA) or 

continue an approach below decision height (DH) unless they have the runway 

environment in sight and in their judgment a safe landing can be executed, either 

straight-in or a circling approach, whichever is specified in their clearance and 

authorized in this P & P Manual.
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ACSAS Policy and Procedures Manual 3

4. Circling Approaches: Circling Approaches when authorized in this P & P Manual 

may not be executed unless the ceiling at the destination airport is at least 500 

feet above the published circling minimum.

5. Precision Approaches: A missed approach shall be executed immediately upon 

reaching the decision height unless the runway environment is in sight and a 

safe landing can be made. 

6. Non-precision Approach: A missed approach shall be executed immediately 

upon reaching the missed approach point if visual reference to the landing 

runway is not established and/or a landing cannot be accomplished. If visual 

reference to the landing runway is lost while circling to land from a published 

instrument approach, the missed approach specified for that particular 

procedure must be followed. 
Transport Operations

ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 5.4 PAGES: 1 of 2 

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 5 - Flight Rules SUBJECT: Aircraft Equipment Requirements 

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the 

Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the 

control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s 

Office sanctioned mission (“Mission”). 

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for 

support of Sanctioned Missions and ACSAS training. 

III. PROCEDURE: Instrument Procedures. 

A. General Requirements: Preflight procedures will be established and monitored to 

assure communication, navigation, and identification equipment required for the 

flight are operative at takeoff. Preflight/in-flight malfunctions of such equipment 

shall be construed as adequate cause to cancel/abort Missions. The pilot shall 

ensure that ATC is advised of any limitations of the aircraft and equipment that will 

necessitate special handling. 

B. Aircraft Equipment Requirements: 

1. The aircraft shall have two-way radio communications equipment and operating 

navigation equipment required for the en route and approach navigational aids 

to be used. Pilots planning to operate with government agencies or through 

areas that require special communication frequencies shall work with the 

agency to ensure communication methods and procedures will be adequate for 

the Mission. 

2. A functioning radar beacon transponder is required for all flights.
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ACSAS Policy and Procedures Manual 2

3. The pitot heat and all vacuum pressure and electrical sources for the flight 

instruments must operate within manufacturer’s specifications.
Transport Operations

ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 5.5 PAGES: 1 of 2 

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 5 - Flight Rules SUBJECT: Reducing Flight-Related 

Disturbances 

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the 

Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the 

control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s 

Office sanctioned mission (“Mission”). 

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for 

support of Sanctioned Missions and ACSAS training. 

III. PROCEDURE: 

A. REDUCING FLIGHT RELATED DISTURBANCES: Annoyance to Civilians and 

Endangering Private Property. Flights of Alameda County Sheriff Air Squadron 

aircraft shall be conducted so that persons on the ground experience a minimum of 

public annoyance. It is not enough for the pilot to be satisfied that no person is 

actually endangered. Definite and particular effort shall be taken to fly in such a 

manner that individuals do not believe they or their property are endangered. 

1. Noise Sensitive Areas: Breeding farms, resorts, beaches, and those areas 

designated by the Department of the Interior as national parks, national 

monuments, and national recreational areas are examples of noise sensitive 

areas. 

2. Noise Sensitive Wilderness Areas: These areas shall be avoided when altitudes 

of less than 3,000 feet AGL cannot be maintained except as follows: 

a. Entering or departing an approved traffic or approach pattern. 

b. Where specified in the Authorized Mission 
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ACSAS Policy and Procedures Manual 2

3. Temporary Flight Restrictions and National Security Areas: Aircraft on Alameda 

County Sheriff Air Squadron Mission shall not be operated within an area 

designated by a NOTAM within which temporary flight restrictions apply except 

as permitted by the FARs. 

4. Prohibited Maneuvers: Maneuvers conducted at low altitude and/or a high rate 

of speed for thrill purposes over land or water are prohibited. 

5. Disturbances to Wildlife: Pilots in command shall take steps to prevent their 

aircraft from frightening wild fowl or driving them from their feeding grounds. 

B. AVOIDANCE OF AIRCRAFT: At a minimum, aircraft shall be avoided by a margin of 

at least 500 feet vertically or 1 mile lateral separation unless (a) otherwise ordered 

by air traffic control. The PIC shall exercise her/his best judgment as to whether or 

not safety requires greater separation. The PIC should exercise her/his obligations 

under the FARs to decline air traffic control instructions that the PIC considers

unsafe under the conditions being encountered or anticipated. 
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ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 6.1 PAGES: 1 of 4

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 6 – Safety SUBJECT: Flight Precautions and Command

and Control

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the 

Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the 

control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s 

Office sanctioned mission (“Mission”) 

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for 

support of Alameda County Sheriff ‘s Office sanctioned missions and ACSAS training. 

III. PROCEDURE: 

A. FLIGHT PRECAUTIONS: 

1. Conduct of Flight: Pilots shall conduct their flight in such a manner as to avoid all 

unacceptable risks as determined by the Operational Risk Management/Decision 

Making ORM/DM process. Each pilot shall exercise prudent judgment and take 

proper action (including modifying standard procedures) when dictated by 

emergencies that endanger life. It is the responsibility of the pilot/crew to fly the 

aircraft, navigate, and communicate, in that priority, throughout all aspects of 

routine and unusual circumstances. 

2. General Flight Personnel/Passenger Restrictions: The number of persons 

aboard ACSAS Aircraft engaged in flight operations shall be limited to those 

required to properly operate the aircraft and accomplish the assigned Mission 

plus any passengers on transport Missions that have been specifically approved 

by the Captain or Liaison Officer. 

3. Operation of Battery Powered Devices: Crew/passengers shall not operate 

electronic equipment/battery powered devices such as personal radios, tape
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players, cellular phones, razors, calculators, computers, etc., without the 

approval of the PIC while the aircraft is in flight.

4. Loading/Offloading: Whenever the aircraft is engaged in loading or offloading of 

passengers, cargo, and crew, the aircraft engine(s) should be shut down. When 

the engine(s) cannot be shut down without adversely affecting the successful 

completion of the Mission, care shall be taken to ensure crew and passengers 

and any cargo handlers are properly briefed and appropriate safety precautions 

are observed.

5. Starting and Taxiing: The engine shall not be started unless an Alameda County 

Sheriff Air Squadron Qualified pilot or approved mechanic is in the pilot’s seat. 

6. Starting Procedures: 

a. Before starting the engine the parking brake shall be set or the pilot must 

ensure his/her feet are firmly on the brake pedals and that the aircraft will 

not move when started. 

b. The person starting the aircraft shall ensure the immediate area around the 

aircraft is clear of personnel and equipment. Prior to engaging the starter the 

person starting the aircraft shall declare “clear”, wait momentarily for any 

response then engage the starter. 

c. The use of a checklist is mandatory for prestart and starting of the aircraft. 

7. Taxiing. The pilot in command is responsible for safe taxi clearance from 

obstacles and other aircraft. When uncertain of safe taxi clearances, the pilot 

shall stop and utilize appropriate ground personnel prior to continuing to taxi. 

Instructions and use of plane handling signals appear in the Airman’s 

Information Manual. 

8. Takeoff: 

a. Flight Personnel and Passenger Briefing. The pilot in command shall ensure 

that prior to takeoff flight personnel and passengers are instructed, in 

compliance with the FARs, on personal safety, ingress and egress from the 

aircraft including emergency exits, and the location and operation of survival 

equipment (if installed). 

b. The PIC of a Transport flight shall prior to each takeoff inform all passengers 

that the flight is being permitted under a grant of exemption by the FAA and 

that the operator is not a certificated commercial operator.

c. Safety Belts and Shoulder Harnesses: Each person’s safety belt and shoulder 

harness and child restraint systems shall be worn and tightened prior to 
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takeoff and shall be worn until the completion of the flight except as 

necessary activities require temporary removal. 

d. Reclining Seats: All reclining seats shall be in their upright and locked 

position for all takeoffs, landings, and emergencies. 

e. Passengers shall be briefed on the use of normal and emergency oxygen if 

installed;

f. Location and operation of fire extinguishers; 

g. Loose Equipment. Prior to takeoff, an inspection shall be made to ensure no 

loose articles, such as rags, waste, tools, etc. are present that might foul the 

controls. Articles are to be properly stowed to prevent their coming adrift 

and being lost overboard or damaging the aircraft during maneuvers. Care 

shall be taken to ensure proper load balance distribution of all weights. 

9. Takeoff and Landing Checklists. 

a. Checklists applicable to the specific aircraft shall be available in the aircraft 

for mandatory use by pilots to assist them in preparing the aircraft for 

takeoff and landing. The checklist should be followed carefully and items 

checked sequentially so as to ensure that all steps are performed. 

b. Alameda County Sheriff Air Squadron pilots shall be familiar with emergency 

procedures for the aircraft. Those checklist items that require immediate 

action shall be memorized to expedite the pilot’s reaction to the emergency. 

After the initial emergency is under control the checklist shall be checked for 

additional direction. 

10. Unusual Performance of the Aircraft: Any abnormal, erratic, or other kind of 

unusual performance of an aircraft or its power plant, including material 

failures, not otherwise reportable, shall be promptly reported to the Captain. 

11. Tobacco Products and lighters in Aircraft: 

a. The use of tobacco products in Alameda County Sheriff Air Squadron aircraft 

is prohibited. 

b. Lighters with plastic liquid reservoirs and/or containers for refilling any 

lighter are prohibited on ACSAS aircraft. Lighters with butane, propane, or 

methyl alcohol as a fuel are also prohibited. 

c. No smoking within 100 Feet of aircraft. 
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B. COMMAND AND CONTROL COMMUNICATION: Change in the control of aircraft 

between pilots shall be effected in a positive manner. As a minimum, a simple voice 

procedure shall be used to effect transfer of control responsibility. The pilot 

exercising control is responsible for control of the aircraft until that pilot 

acknowledges verbally the relieving pilot’s acceptance of control of the aircraft. 
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 6.2 PAGES: 1 of 2

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 6 – Safety SUBJECT: Prevention of Carbon Monoxide 

and Other Toxic By-Product Contamination 

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the 

Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the 

control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s 

Office sanctioned mission (“Mission”). 

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for 

support of Sanctioned Missions and ACSAS training. 

III. PROCEDURE: Prevention of Carbon Monoxide and Other Toxic By-Product 

Contamination 

A. General. Carbon monoxide, the most common toxic gas of combustion, as well as 

other toxic gases such as aldehydes, present a serious safety of flight hazard. Prior 

to service acceptance, aircraft are tested to ensure an acceptable carbon monoxide 

level during operation. Such factors as wear and deterioration of airframe seals and 

opening of seams may increase susceptibility to carbon monoxide contamination. 

B. Flight Personnel Procedures. Adherence to the following procedures will reduce the 

risk of gaseous intoxication: 

1. Pay particular attention to the detection of exhaust gas fumes and to the physical 

symptoms indicating poisoning. If prior to takeoff, toxic gases are suspected as 

being present , the flight shall not depart until the source of contamination is 

determined and eliminated. 

2. Take precautions during ground operations to avoid contamination of the 

aircraft either by its own exhaust or by exhaust gases of adjacent aircraft. 
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3. During preflight inspection, ensure that the exhaust stacks are secure and the 

engine cowling is properly secured.

4. Check the carbon monoxide detector for currency and indication of carbon 

monoxide contamination during the preflight. 
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 7.1 PAGES: 1 of 5

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER 7: Aeromedical and Survival SUBJECT: Factors Affecting Personnel 

Readiness and Qualifications 

I. PURPOSE: Assure that flight and other support personnel achieve and maintain an 

optimal state of physical and emotional health enhances operational readiness and 

aviation safety. This section outlines basic guidelines that individuals and all levels of 

supervision and command can use to attain and monitor personnel performance. 

II. POLICY: Numerous physiological and psychological factors affect the readiness of flight 

and support personnel to undertake their duties. Those factors must be understood by 

all concerned and appropriate measures taken to assure they do not reduce personnel 

readiness. Flight personnel should report any physical or psychological indisposition to 

superiors and assume flight duty only when fit to do so. 

III. PROCEDURE: 

A. FACTORS AFFECTING PERSONNEL READINESS AND QUALIFICATIONS 

1. Rest and Sleep: Eight hours for sleep time should be made available every 24-

hour period. Ground time between flight operations should be sufficient to 

allow flight personnel to eat and obtain at least 8 hours of uninterrupted rest. 

Flight personnel; should not be scheduled for continuous alert and/or flight duty 

(required awake) in excess of twelve hours. Once the PIC has performed 12

consecutive hours of duty, including one hour before and one hour after the 

conclusions of a flight or series of flights, a period of 12 continuous off-duty 

hours shall be made available with non-participation in collateral duties such as

training, and off-duty administrative activities. 

2. Circadian Cycles: Circadian cycles are fluctuations of numerous body functions 

that are set as a “biological clock” to the individual’s local time or sleep/awake 

periods. Changing local sleep/awake periods or rapidly crossing more than 

three time zones disrupts an individual’s circadian cycle and can cause a marked 
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decrease in performance. This condition called “sleep deprivation” or “jet lag”, 

is compounded by illness, physical activity fatigue, or drugs, and is resolved only 

by biological adjustment to the new local time sleep/awake cycle and an 

accumulation of sleep hours to offset a sleep deficit. The time zone 

accommodation can be estimated by allowing 1 day for biological adjustment for 

every hour in excess of three time zone changes. Biological adjustment begins 

when the individual has established a new daily circadian cycle. During the 

adjustment period, aircrew are not grounded but can be expected to perform at 

a less optimal level. Those making and those undertaking flight assignments 

need to keep in mind this diminished judgment and mental and physical 

performance and provide an increased and adequate margin to assure safe 

operation. 

B. FLIGHT TIME LIMITATIONS: Precise delineation of flight time limitations is 

impractical in view of the varied conditions encountered in flight operations. 

However, no Mission shall be undertaken where it can be calculated that the crew 

duty time (calculated as the total of preflight time, flight time, post flight time, and 

ground waiting time between trip legs) shall exceed the limitations set forth below. 

The following guidelines are based on Federal Aviation Regulations Part 135, 

Subpart F, Chapter 135.267, “Flight time limitations and rest requirements: 

Unscheduled one- and two-pilot crews”. 

1. During any 24 consecutive hours the total flight time of the assigned flight when 

added to any other flying by that flight crewmember may not exceed:

a. 8 hours for a flight crew consisting of one Pilot-in-Command, designated 

under ACSAS Policies and Procedures. 

b. 10 hours for a flight crew consisting of two pilots-in-command, designated 

under ACSAS Policies and Procedures. 

2. The PIC shall continually monitor the crew’s fitness for continued flight. If 

turbulence, heat, area of operation or other factors require termination of the 

flight prior to the completion of the Mission, the pilot in command shall notify 

the Squadron Captain or her/his designee of the necessity to terminate the flight 

and the estimated time of return of the aircraft. 

3. The PIC shall coordinate with the Captain or her/his designee for an appropriate 

time for the flight crew to return to the most convenient airport for refueling and 

crew rest. 

4. If the PIC and the Captain or her/his designee agree that it is imperative the 

aircraft remain on station due to, for example, an already moving target of 

observation, the aircraft shall follow the target until the target arrives at a 

destination. The possibility that the target may move at anytime is not sufficient 

reason to keep the aircraft on station after four hours have elapsed. 
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C. NUTRITION: Failure to eat meals at regular intervals may impair performance and 

ability to adequately control the aircraft. The Pilot in Command is responsible for 

assuring that the crew shall have adequate food and water at no less than 6 hours 

during the duty day. Reducing diets should be under the strict supervision of a 

Designated Medical Examiner. 

D. EXERCISE: Planned physical fitness programs promote health. All personnel are 

encouraged to establish a physical fitness program for themselves. Due 

consideration should be given to avoiding contact sports, skiing, etc. An adequate 

rest period should be allowed following strenuous exercise periods. 

E. DRUGS: Drugs are defined as any chemical that when taken into the body causes a 

physiological response. Legal drugs are those medically prescribed or legally 

purchased for treatment of illness. Crewmembers shall comply with the FARs or the 

requirements of the ACSAS Policies and Procedures whichever is more restrictive. 

1. Prescription Drugs. Taking drugs prescribed by competent medical authority 

shall be considered sufficient cause for recommendation of grounding unless an 

Aviation Medical Examiner (AME) specifically authorizes their use. 

2. Over-the-Counter Drugs. As a pilot, you are responsible for your own personal 

“pre-flight.” Be wary of any illness or condition that requires medicine to make 

you feel better. Do not fly if you have a cold, changes in atmospheric pressures 

with changes in altitude could cause serious ear and sinus problems. You should 

not fly if you are taking an over-the-counter drug that has a warning that if you 

take the medication you should not operate machinery (or equipment, or 

vehicles), or that it may make you dizzy, or it may exacerbate a health condition 

that the pilot has such as high blood pressure. When in doubt, ask your physician 

or Aviation Medical Examiner. 

3. Alcohol. The well recognized effects (i.e. intoxication and hangover) are 

detrimental to safe operations. Consumption of any type of alcohol is prohibited 

from a period commencing 12 hours prior to flight and ending upon actual 

termination of the duty day. Adherence to the letter of this rule does not 

guarantee a crewmember will be free from the effects of alcohol after a period of 

12 hours. Note that the foregoing rule is a minimum and that alcohol can 

adversely affect the performance of an individual for longer than 12 hours. For 

example, the vestibular system of the inner ear can be effected as long as 48 

hours after consuming alcohol, even when blood-alcohol content is zero. Special 

caution should be exercised when flying at night, over water, or in IMC. 

4. Tobacco. Smoking has been shown to cause lung disease and impair night vision, 

dark adaptation, and increase susceptibility to hypoxia. Smoking is hazardous to 

nonsmokers, as the effects occur whether the smoke is inhaled directly or 

secondarily. Persons desiring to smoke shall allow due consideration for the 
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desires of nonsmokers in the vicinity and abstain from smoking if asked. Further 

guidance on smoking is contained in Chapter 6.1 of this Policies and Procedures 

manual. 

5. Caffeine. Excessive intake of caffeine from coffee, tea, cola, etc., can cause 

excitability, sleeplessness, loss of concentration, decreased awareness, and 

dehydration. Caffeine intake should be limited to not more than 450 mg per day, 

or 3 or 4 cups of coffee. 

F. ILLNESS: High personal stress or illnesses such as upper respiratory infections, 

vomiting, and diarrhea can produce serious impairment of flight personnel. 

Crewmembers who are ill or feel that their performance is otherwise impaired shall 

excuse themselves from flight duty. Competent medical authority should evaluate all 

illnesses and notice required by FARs to the FAA be made. 

G. BLOOD DONATION: Although blood donated in small quantities is quickly replaced 

and does not adversely affect ground activities, the hazards of hypoxia and reduced 

barometric pressure make it desirable to limit such donations by flight personnel in 

accordance with the following; 

1. Flight personnel should not be regular blood donors. 

2. Flight personnel shall not participate in flight duties within twenty-four hours

following a donation of 450 cc of blood (1 pint). 

H. DEHYDRATION: Of all causes of fatigue, one of the most treatable is dehydration. 

Early stages of dehydration can lead to emotional alterations and impaired 

judgment. Flight crew should be aware of the following: 

1. Heavily sweetened drinks should be avoided since sugar can slow absorption of 

water by the body. 

2. Alcohol and coffee (caffeine) are diuretics and will cause the body to lose more 

than it gains. 

3. Ingestion of plain water throughout the day will reduce probability of 

dehydration and fatigue. 

I. IMMUNIZATION/INJECTION: Flight personnel shall not participate in flight duties 

for 12 hours after receiving an immunization or injection unless cleared sooner by 

an Aviation Medical Examiner (AME). Those showing a protracted or delayed 

reaction shall be grounded until cleared by an AME. 

J. HYPOBARIC EXPOSURE: The following restrictions to flight following low-pressure 

chamber flights or accidental hypobaric exposure (rapid decompression in flight) 

apply:
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1. Flight personnel shall not perform flight duties for 12 hours after exposure to 

low-pressure chamber flight in excess of 25,000 feet. They may fly during 12 

hours as passengers in aircraft where cabin altitude does not exceed 10,000 feet. 

2. Individuals who have experienced a reaction to decompression (vasomotor 

collapse, unconsciousness, bends, etc.) in flight shall be immediately referred to 

an AME. Grounding and clearance shall be accordance with Chapter 7.2 of this 

instruction. 

K. HYPERBARIC EXPOSURE: flight personnel shall not participate in low-pressure 

flights within 24 hours following scuba diving, compressed air dives, or highpressure chamber evolutions. Where urgent operational requirement dictates, flight 

personnel may fly within 12 hours of scuba diving, provided no symptoms of 

aeroembolism/decompression sickness develop following surfacing and the 

crewmember is examined and cleared by an AME. 

L. EYEGLASSES. Corrective lenses shall be worn as prescribed. The requirement to 

wear corrective lenses will be annotated on the medical clearance. 
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 7.2 PAGES: 1 of 2

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: Aeromedical and Survival SUBJECT: Aviation Physical

Examinations and Qualifications 

I. PURPOSE: Assure that flight and other support personnel achieve and maintain an 

optimal state of physical and emotional health enhances operational readiness and 

aviation safety. This section outlines basic guidelines that individuals and all levels of 

supervision and command can use to attain and monitor personnel performance. 

II. POLICY: Numerous physiological and psychological factors affect the readiness of flight 

and support personnel to undertake their duties. Those factors must be understood by 

all concerned and appropriate measures taken to assure they do not reduce personnel 

readiness. Flight personnel should report any physical or psychological indisposition to 

superiors and assume flight duty only when fit to do so. 

III. PROCEDURE: 

A. PHYSICAL EXAMINATIONS AND QUALIFICATIONS: 

1. General Requirements: Physical standards as established by FARs Part 67 are to 

be met as a continuing requirement, not solely at the time of the required 

physical examination. Physical qualification as certified by a FAA designated 

Aviation Medical Examiner (AME) is a prerequisite for all pilots. Form 8500-9 

(Medical certificate) must be issued and in effect and is a pre-requisite to 

becoming a Qualified pilot as otherwise provided for herein. 

2. Required Pilot Evaluations: All ACSAS pilots shall, in addition to the physical 

qualification requirements of FARs, report to an AME whenever their fitness to 

fly is questionable. 
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ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 8.1 PAGES: 1 of 1 

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE: 

CHAPTER: Miscellaneous SUBJECT: Security of Aircraft Away 

From Base 

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron 

Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the 

Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the 

control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s 

Office sanctioned mission (“Mission”). 

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for 

support of Sanctioned Missions and ACSAS training. 

III. PROCEDURE: SECURITY OF AIRCRAFT AWAY FROM BASE: 

A. When it is necessary to leave an aircraft at an airport, the pilot in command shall 

take proper measures to ensure the security of the aircraft and any equipment 

onboard. 

B. When the aircraft is unattended and left on an airport ramp area, all confidential 

material, i.e. Alameda County Sheriff Air Squadron briefings, shall be removed from 

the aircraft. 
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 9.1 PAGES: 1 of 2 

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: Flight Records, Reports, and 

Forms 

SUBJECT: Alameda County Sheriff’s Air 

Squadron Aircraft Record System 

I. PURPOSE: The Alameda County Sheriff’s Air Squadron Sanctioned Mission Dispatch 

Form (SMDF] and Flight Log Form [FLF] provide a standardized flight activity data 

collection system. The SMDF and FLF serve as an integrated source of flight data for 

any aircraft operated by the Alameda County Sheriff’s Air Squadron. 

II. POLICY: The Alameda County Sheriff’s Air Squadron SDMF and FLF shall be completed 

by the pilot in command and maintained in the Air Squadron Master Files. 

III. PROCEDURE: 

A. AIRCRAFT FLIGHT RECORD SYSTEM: 

1. The ACSAS SDMF shall be prepared for each flight whether flown or cancelled.

2. The ACSAS SDMF and FLF shall provide a statistical description of the flight 

pertaining to the aircraft and the crewmembers, passenger, and/or cargo. 

3. The SDMF and FLF shall be maintained by the Air Squadron Captain in the 

ACSAS Monthly Operations Book until the end of each month, and then retained 

in the master flight files. 

4. The Air Squadron Captain may delegate the review and verification of the 

accuracy and completeness of the SDMF and FLF task but not the responsibility 

of a final review of the SDMF and FLF.

B. MISSION SUMMARY: 

1. Items to be included in Mission summary are: 
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a. Detailed description of the Mission. 

b. Reason(s) for delays, or for cancellations. 

c. Any unusual occurrences during the Mission including aircrew or aircraft.

d. Any other information deemed necessary by the pilot in command. 

e. The pilot in command shall sign the Air Squadron SMDF. 

2. Aircraft Weight and Balance Data: The Pilot in Command shall complete weight 

and balance calculations for the aircraft in use, and otherwise ensure the aircraft 

is loaded properly. The weight & balance calculations will be included in the 

SMDF. 

3. Flight Log Form: The Alameda County Sheriff’s Air Squadron FLF is to assist the 

PIC with logging and entering accurate information on the SMDF. Completion of 

the FLF may be delegated to the SIC.
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 9.2 PAGES: 1 of 2 

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: Flight Records, Reports, and 

Forms 

SUBJECT: Alameda County Sheriff’s Air 

Squadron Master Files 

I. PURPOSE: The Alameda County Sheriff’s Air Squadron Aircraft Flight Record (AFR) 

provides a standardized flight activity data collection system. The Alameda County 

Sheriff’s Air Squadron AFR serves as a single, integrated source of flight data for any 

aircraft operated by the Air Squadron. 

II. POLICY: The Alameda County Sheriff’s Air Squadron AFR shall be completed by the 

pilot in command and maintained in the Master Files. 

III. PROCEDURE: The Master Files shall be the only official flight and activity record of 

ACSAS activities and shall be maintained by the Squadron Adjutant or assistant to the 

Squadron Adjutant in accordance with the following procedures. 

A. Procedures for Maintaining Master Files 

1. File Contents: Master files shall consist of either secure binders of ACSAS flight 

record originals and/or secure electronic files that prohibit modification except 

by the Captain or Liaison Officer which electronic modification is a successive 

electronic file and the original electronic file remains accessible and secured. For 

electronic record keeping, the files and folders shall be labeled in compliance 

with categories and subjects required in this P & P Manual and shall be 

accessible by an electronic search function that can locate key words, numbers, 

and calendar dates. 

2. Binders: Binders used for the Master Files are nonspecific except that they must 

provide a durable cover and backing and allow for the secure fastening of their 

contents. For example, ACSAS aircraft flight records may be adequately filed in 

commonly used letter-size, vertical loose-leaf binder with appropriate tabs. 
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3. Filing procedures. Each binder shall contain the records for one fiscal year with 

tabs by subject and inserts within tab sections entered chronologically with most 

current insertion last. Each binder shall be externally labeled clearly identifying 

the yearly interval covered. 

4. Classification. ACSAS records are considered Confidential because they may 

contain law enforcement sensitive information that should not be considered for 

public dissemination. 

5. Storage of Master Files. During each year the current Master flight files shall be 

accumulated by a designated Squadron Officer and stored in a chronological 

sequence in annual calendar blocks. They shall be stored in a safe place under 

the control of the designated Squadron Officer and allowing ready access if 

needed for reference. At the end of each year, the Master Files shall be delivered 

to the Liaison Officer for safekeeping at a designated Sheriff’s Office facility 

where they shall be available as needed by the Squadron or others within the 

Sheriff’s Office. In the case of electronic files, following the completion of each 

electronic session all electronic files shall be backed-up electronically with a 

secure master copy stored electronically at a remote server at a separate 

physical location. Until such time as the Alameda County Sheriff’s Office of 

Emergency Services shall receive online transmittals of the master copy or 

accepts online access to the master copy, at the end of each fiscal year a copy of 

the master copy shall be recorded on a removable electronic storage device and 

delivered to the Liaison Officer.

B. Required Monthly Reports: The Air Squadron Captain shall submit an Alameda 

County Sheriff’s Air Squadron Activity Report, in memorandum form, to the Liaison 

Officer summarizing the monthly flight and other activities, including: 

1. The total flight hours flown, the total number of Missions flown, the hours flown 

for each Mission category, and the number of Missions flown for each Mission 

category. 

2. Any other pertinent information concerning the Alameda County Sheriff’s Air 

Squadron Aviation Program, i.e., maintenance, budget, and membership issues. 
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 10.1 PAGES: 1 of 3

RELATED ORDERS: 

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: Personnel Training and 

Qualification File 

SUBJECT: Training and Qualification 

Files 

I. PURPOSE: To provide a consolidated record of the training status and readiness of Air 

Squadron personnel and serve as a repository for certain activity records accumulated 

by members. 

II. POLICY: A Training and Qualification File shall be maintained for each Air Squadron 

member to provide pertinent information to assist in assignment, utilization, and 

training of individuals. Properly maintained, it presents a cumulative history and 

concise summary of individual member qualifications. 

III. PROCEDURE: 

A. Responsibility: Responsibilities pertaining to the custody of training qualification 

files are as follows: 

1. The Training Officer shall ensure that custody and maintenance of qualification 

files are in accordance with this section. 

2. The Air Squadron Captain shall ensure a qualification file is maintained for all 

personnel. 

B. Security: The file is for “Official Use Only” in accordance with applicable ACSAS 

Policies and Procedures. No information may be divulged from the file except to 

persons with an official need to know. Only the Captain, Safety and Training 

Lieutenants, and the Adjutant may have access to qualification files. 

C. Review: The Captain or the Captain’s designated representative shall review each 

individual’s personnel file to assure accuracy and currency. The review shall be 

conducted: 
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1. Annually (within the first month of the Fiscal Year) 

2. Upon major change in status. 

D. Maintenance: 

1. The file for Squadron members shall be maintained in accordance with the 

provisions of this section.

2. No records or documents shall be inserted that do not provide pertinent data 

concerning the Squadron status of the individual. 

3. Individual members will not insert or remove records without the approval of 

the Captain or Captain’s designee. 

4. The jacket for no longer active Squadron members will be stored in accordance 

with Sheriff’s Office directives governing disposition of confidential records. 

E. Personal Information and Emergency Notification: 

1. Part A of the jacket shall contain the flight personnel training/qualification 

jacket review and certification record. ACSAS Forms shall be utilized, see 

Chapter 14.1. 

2. Part B of the jacket shall contain the flight personnel Personal Information and 

Emergency Notification. ACSAS Forms shall be utilized, see Chapter 14.1. 

F. Aircrew Qualification: This section shall contain a permanent record of all functional 

designations prescribed in ACSAS Policies and Procedures manual Chapter 2. 

Copies of licenses, certifications, and other qualification obtained by individual 

members shall be maintained in chronological order to provide a historical record of 

qualification. 

G. Flight Training. A detailed summary of all Squadron conducted ground and flight 

training accomplished shall be kept in this section. 

1. An ACSAS Aviation Training Form shall be utilized. 

2. This section shall also contain all completed ACSAS Flight Evaluation and ACSAS 

Instrument Flight Evaluation forms, the most recent on top. [See ACSAS Aviation 

forms Chapter 14] 

3. Members who obtain ground and flight training from other than an ACSAS 

training source, shall provide the Squadron with a copy of documentation or 

certificate of training. The documentation or certificate shall be kept in the 

member’s training file. 
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ACSAS Policy and Procedures Manual 3

H. Correspondence: This section shall contain documents not pertaining to training 

and certification, i.e. ACSAS Policies and Procedures manual verification of receipt, 

and, memorandums to and from individual pilots concerning ACSAS Air Operations. 

I. Written Tests: This section shall contain tests and quizzes completed by the 

member during the past two calendar years. If the file becomes to bulky due to the 

entry of too many tests and quizzes a separate file may be utilized for the oldest 

tests and quizzes. Each test score shall be documented on the appropriate ACSAS 

Form [See Chapter 14, Forms]
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

Number 11.1 Pages 1 of 1 

RELATED ORDERS; 

ISSUED DATE: 

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 11 FOR FUTURE UAS 

POLICY & PROCEDURES

SUBJECT: FUTURE UAS POLICY & 

PROCEDURES

INTENTIONALLY BLANK
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

Number 12.1 Pages 1 of 1

RELATED ORDERS; 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 12 – Administrative SUBJECT: Non-reimbursable and 

Reimbursable Expenses 

I. PURPOSE: To provide guidance for the incurrence and reimbursement of expenses. 

II. POLICY: Alameda County Sheriff Air Squadron members are volunteers and shall be 

responsible for payment of their and their aircraft expenses unless otherwise 

specifically provided for in ACSAS By-Laws and in writing by the Captain or the Sheriff’s 

Office. 

III. PROCEDURE: Non-reimbursable and authorized reimbursable expenses. 

A. Unless otherwise authorized in writing by the Captain or the Sheriff’s Office, each 

Squadron member shall equip himself or herself at his or her own expense. 

B. Unless otherwise authorized in writing by the Captain or the Sheriff’s Office, each 

Squadron member shall be responsible for his or her training at his or her own 

expense. 

C. Unless otherwise authorized in writing by the Captain or the Sheriff’s Office, each 

Squadron member, utilizing his or her own aircraft and equipment as part of 

training or a Squadron Mission, shall be responsible for the ownership and 

operating expenses of the aircraft and equipment. 

D. Reimbursement requests for authorized reimbursable expenses will be submitted to 

the Captain on the designated reimbursement form [See Chapter 14] within 10 

business days of the incurrence of the expense. 
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

Number 13.1 Pages 1 of 1 

RELATED ORDERS; 

ISSUED DATE: 

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 13 FOR FUTURE POLICY SUBJECT: FUTURE POLICY

INTENTIONALLY BLANK
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ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES

NUMBER: 14.1 PAGES: 1 of 10

RELATED ORDERS 

ISSUED DATE: February 15, 2013

REVIEW DATE: 

REVISION DATE: 

CHAPTER: 14 – Forms SUBJECT: ACSAS Forms 

I. PURPOSE: The Alameda County Sheriff Air Squadron (ACSAS) Aviation Program is 

designed to improve Mission readiness and to eliminate aircraft accidents and 

incidents. This document issues policy and procedural guidance of the Alameda County 

Sheriff’s Office. 

II. POLICY: Standardization, based on professional knowledge and experience, provides 

the basis for development of sound operating procedures. These operating policies and 

procedures are intended to aid in increasing Mission readiness and maintaining safe 

flight operations. 

III. PROCEDURE: Forms utilized by the ACSAS shall be published in this Chapter 14 and 

shall be amended, replaced, or deleted as provided for in this ACSAS Policies and 

Procedures manual.
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ALAMEDA COUNTY SHERIFF’S

AIR SQUADRON

DISASTER RESPONSE ROLL CALL SHEET

Name Address Phone

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

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ALAMEDA COUNTY SHERIFF’S

AIR SQUADRON

READINESS REPORT

TRANSPORT OPERATIONS

DATE:

TIME:

LOCATION:

GROUND COORDINATOR:

RADIO OPERATOR/SCRIBE:

SAFETY OFFICER:

OTHER ASSIGNMENTS:

WX: SECURITY:

FLIGHT CREWS

Aircraft Pilot: Co-Pilot

Aircraft Pilot: Co-Pilot

Aircraft Pilot: Co-Pilot

OES/COMMAND POST NOTIFIED: HRS. TEL 925-803-7800 OR 510-667-

7763

PERSON NOTIFIED:

CONTACT PHONE NUMBER GIVEN:

OBSERVATION/COMMUNICATION HRS.

(ACTIVATED ONLY BY LVK GROUND COORDINATOR UNLESS UNABLE TO

COMMUNICATE BETWEEN LVK AND HWD)

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Alameda County Sheriff’s Air Squadron

SANCTIONED MISSION – TRANSPORT DISPATCH FORM

Mission No. Mission Requested by: 

Date: Requestor’s Dept/Org: 

Requestor Contact Information: Phone: Cell: 

Email: Initial Contact Date/Time (24hr local):

Mission Due :  ASAP  On or before: (date) 

 Time of Mission (24hr local): Reimbursable:  Yes and % ,  No 

Departure: Destination:

Transport: List of Pax, description of cargo, weight and dimensions (no hazardous cargo 

except as approved by Liaison Officer or Captain): 

.

Acft. #: N Acft Type/Model PIC:

SIC PAX Name Organization 

MISSION ROUTE:

STANDARD INSTRUCTIONS: All missions require prompt PIC responses and updates on 

mission status to the Squadron Liaison, Squadron Captain, and Requestor. 

SPECIAL INSTRUCTIONS:  Call Prior to Departure – Phone: ( ) -

 Special Visibility/Ceiling (min) 

 Call After Landing- Phone: ( ) -

 Other:

SPECIAL EQUIPMENT: To be determined by PIC per ACSAS Policies & Procedures

 GPS  Marine Map Task Force Radio (800 Mghz) 

 Other:  Other:

Authorized By: Title:

Accepted By the PIC: Date: 

 PIC Cell Phone # (carried in aircraft): ( ) - 

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Alameda County Sheriff’s Air Squadron – Flight Log 

Date: Mission No. 

Tail No N 

Mission 

Quad/Dest. 

PIC: 

SIC PAX Print Name Organization 

Stop Time – Tach 24hr. Start 

Start Time – Tach 24hr Stop 

Total Time Total Time 

Fuel Burn Gal. Fuel Cost 

Payment Method: 

Time Location Action 

Comments: 

Completed by- print name: 

Signature 

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ACSAS Policy and Procedures Manual 2

Pilot Go/No-Go Checklist

EXCELLENT OK MARGINAL POOR

Physical health □ □ □ □ 

Mental health □ □ □ □ 

Prepared/Confident □ □ □ □

Well rested □ □ □ □

Aircraft

Maintenance

Fuel reserve

Pre-flight

Equipment sufficient for the

□

□

□

□

□

□

□

□

□

□

□

□

□

□

□

□

flight conditions

Weight and balance Takeoff weight/CG 

Landing weight/CG

Weather

Current & WX Forecast □ □ □ □

Conditions

Departure □ □ □ □ 

Destination □ □ □ □ 

Return □ □ □ □

Explain if Marginal or Poor:

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OTHER: YES NO

Child safety seat

Passengers briefed including notification of being

a non-commercial flight operated under an FAA

exemption from commercial flight requirements

Pre-departure weather briefing

Verify departing on correct runway

Release forms signed

This checklist must signed by the PIC and be provided to the ACSAS Captain or his 

designee or Liaison Officer or left with a responsible person, such as a fixed base 

operator, prior to conducting a Sanctioned Mission. The completed checklist must 

be retained for 12 months following completion of the mission. 

I. Flight locating procedures required: The pilot must file and activate (a) an IFR 

flight plan for each Transport Mission except as provided in the Squadron Transport 

Policy and Procedures for positioning, training, and local maintenance flights. 

II. The PIC shall upon landing close the flight plan with FAA flight service through 

any communication available. If there will be no available means of communications with 

the FAA Flight Service when on the ground, an IFR flight plan may be canceled upon 

acceptance of a visual approach clearance from air traffic control. 

I, , am the pilot-in-command of this 

flight and I confirm that I and the aircraft to be flown have met all the requirements of 

the ACSAS Policy & Procedures Manual for this flight and if this flight is a Transport 

flight, I further confirm that I have met all the requirements of the FAA Exemption 

issued to the ACSAS for Transport flights.

Mission # 

Pilot (PIC) Signature

Date 

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PILOT EVALUATION: FIXED WING

Pilot Name: Date of Flight Exam: 

Pilot’s Address: Time of Exam: 

Make/Model: 

N #: 

Pilot Cert #: Hobbs Start: 

Verified Photo ID: DL Passport (circle) Hobbs Ending 

Examination Criteria 

√ The maneuvers must be performed and noted as meeting either private/commercial standards as per the 

FARs 

√All altitudes held + 100/50 feet, unless otherwise stated 

√All airspeeds must be + 10/5 kts, of manufacturer recommendations during each phase of each maneuver 

√All headings must be held + 10/5 ̊, unless stated otherwise 

PREFLIGHT PREPARATION Qualified Unqualified 

Current Medical class: date: limitations: 

Verify 90 Day Currency 

BFR or IPC date: CFI(CFII) # 

Airworthiness 

Check Aircraft Logs for notations (owner responsible for ADs/SBs status) 

Current 12 month Inspection 

Aircraft Registration 

POH on Board 

Weight & Balance Calculated 

PREFLIGHT PROCEDURES Qualified Unqualified 

Preflight Planning: Wx, flight plan, terrain/obstacles, special use airspace, 

Pax and bags calculation, Use of Squadron Dispatch form and Flight Log, 

Preflight Inspection, Pax briefing, Load Pax. 

Engine Starting 

Before Takeoff Check (uses lists) 

AIRPORT/HELIPORT and ATC OPERATIONS, 

NAVIGATION 

Qualified Unqualified 

Radio Communications 

Traffic Patterns, SIDs, Approaches, Operations in Class C Airspace 

Demonstrate Use of Navigation Equipment 

MANEUVERS Qualified Unqualified 

Slow Flight: With/Without Flaps 

Turns About A Point (holding +100/50 ft 5 orbits to the left/right) 

Basic Instrument Proficiency All Pilots: Straight and Level Cruise; 

Unusual Attitudes; Turns to Heading: Altitude Changes 

TAKEOFFS, LANDINGS, & GO-AROUNDS Qualified Unqualified 

Normal and Crosswind Takeoff and Climb (Airspeed within +- 5Kts of 

POH) 

Best Angle, Best Rate of Climb (Airspeed within +- 5Kts of POH) 

Normal and Crosswind Approach (Airspeed within +- 5Kts of POH) 
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Explain Aborted Takeoff Procedures 

Maximum Performance Takeoff and Climb (Airspeed within +- 5Kts of 

POH) 

Takeoff and Landing No Flaps 

Short Field Landing (Airspeed within +- 5Kts of POH) 

Soft Field Landing (Airspeed within +- 5Kts of POH) 

Go around from full flaps approach (Airspeed within +- 5Kts of POH) 

For Instrument Pilots: at least one instrument approach 

DIVERSION Qualified Unqualified 

Exhibits Knowledge 

EMERGENCY OPERATIONS Qualified Unqualified 

Simulated Power Failure demonstrated at Safe Altitude 

Simulated Smoke in Cockpit 

Simulated Engine Fire 

Simulated Loss of Navigation Equipment 

Loss of Communications (knowledge only) 

Emergency Equipment and Survival Gear (knowledge only) 

SPECIAL OPERATIONS Qualified Unqualified 

POST-FLIGHT PROCEDURES Qualified Unqualified 

Uses Checklist for Shut Down 

Post-Flight Check 

Complete Squadron Dispatch and Flight Log Forms 

Reviewer’s Comments: 

Pilot Signature 

CFI(I) Signature 

CFI(I) Print Name

CFI(I) # CFI(I)

Exp. Date 

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ROTOR-WING: PILOT EVALUATION

Pilot Name: Date of Flight Exam: 

Pilot’s Address: Time of Exam: 

Make/Model: 

N #: 

Pilot Cert #: Hobbs Start: 

Verified Photo ID: DL Passport (circle) Hobbs Ending 

Examination Criteria 

√ The maneuvers must be performed to commercial rotorcraft standards, as stated in 

FARs part 61

√ All altitudes held + 100 feet, unless otherwise stated

√ All airspeeds must be + 5 kts, of manufacturer recommendations during each phase of 

each maneuver

√ All headings must be held + 5 ̊, unless stated otherwise 

PREFLIGHT PREPARATION Qualified Unqualified 

Current Medical class: date: limitations: 

Verify 90 Day Currency 

BFR or IPC date: CFI(CFII) # 

Airworthiness 

Check Aircraft Logs for notations (owner responsible for ADs/SBs status) 

Current 12 month Inspection 

Aircraft Registration 

POH on Board 

Weight & Balance Calculated 

PREFLIGHT PROCEDURES Qualified Unqualified 

Preflight Planning: Wx, flight plan, terrain/obstacles, special use airspace, 

Pax and bags calculation, Use of Squadron Dispatch form, 

Preflight Inspection, Pax briefing, Load Pax. 

Engine Starting and Rotor Engagement 

Before Takeoff Check (uses lists) 

AIRPORT/HELIPORT and ATC OPERATIONS, NAVIGATION Qualified Unqualified 

Radio Communications 

Traffic Patterns, SIDs, Approaches, Operations in Class C Airspace 

Demonstrate use of navigation equipment 

HOVERING MANEUVERS Qualified Unqualified 

Vertical Takeoff and Landing 

Slope Operations 

Hover Taxi (maintain ground track within 2 ft and maintain recommended 

hovering altitude + 1/2 of that altitude within 10 ft of surface, if above 10 ft, 

+ 5 ft) 

Air Taxi (maintains a specified altitude + 5 ft) 

TAKEOFFS, LANDINGS, & GO-AROUNDS Qualified Unqualified 
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ACSAS Policy and Procedures Manual 2

Normal and Crosswind Takeoff and Climb 

Normal and Crosswind Approach 

Maximum Performance Takeoff and Climb 

Steep Approach (15 ̊ maximum) 

Shallow Approach & Running Landing Go-Around 

PERFORMANCE MANEUVERS Qualified Unqualified 

Rapid Deceleration 

180 Autorotation to within 50 Ft. of designated point 

DIVERSION Qualified Unqualified 

Exhibits Knowledge (maintains the appropriate altitude + 100 ft and 

established at + 10° for heading) 

EMERGENCY OPERATIONS Qualified Unqualified 

Simulated Power Failure at Hover 

Simulated Power Failure demonstrated at Safe Altitude 

Settling-with-Power demonstrated at Safe Altitude 

Low Rotor RPM Recovery demonstrated at Safe Altitude 

Dynamic Rollover (knowledge only) 

Ground Resonance (knowledge only) 

Low G Conditions (knowledge only) 

Emergency Equipment and Survival Gear (knowledge only) 

SPECIAL OPERATIONS Qualified Unqualified 

Confined Area Operation (knowledge only) 

Pinnacle/Platform Operations (knowledge only) 

Turns About A Point (holding specified altitude +100 ft – 50 ft 5 orbits to the 

left 

POST-FLIGHT PROCEDURES Qualified Unqualified 

Uses Checklist for Shut Down 

Post-Flight Check 

Complete Squadron Dispatch and Flight Log Forms 

CFI’s Comments: 

Pilot Signature 

CFI(I) Signature 

CFI(I) Print Name

CFI(I) # Exp. Date 

Capt/Liaison :

Signature

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