Page 1 of 2 

### Petition for Exemption
Submitted Electronically
February 15, 2013

Pursuant to Title 14 of the Code of Federal Regulations Part 11 Section 11.81, the Alameda County Sheriff’s Air Squadron , a California not

- for

- profit corporation,

r espectfully requests that the Administrator favorably considers this petition and the

information contained herein.

1. Contact Info:

By U.S. Mail: Alameda County Sheriff’s Air Squadron

, C/O Matthew C. Weisman, Member

4217 Oakmore Road

Oakland, CA 94602

- 1811

By E

- mail: matt@weisman1.org By Phone: 1

- 415

- 377

- 912

CC: Alameda County Sheriff’s Office of Emergency Services

4985 Broder Blvd

Dublin, CA 94568

Attention: Robert E. Eilers, Liaison Officer

B y E

- mail: reilers@acgov.org By Phone: 510

- 719

- 8425

2. Applicable Regulation:

Title 14 CFR Sectio n 61.1 1 3 (c)

3. Relief Requested:

The Alameda County Sheriff’s Air Squadron, (ACSAS)

, a volunteer staffed 501
(c) California corporation

, hereby petitions for an exemption from 14 CFR §
61.113(c) to the extent necessary to allow for reimbursement of aircraft operating

expenses and out of pocket expenses that are directly re lated to missions

, sanctioned by the Alameda County Sheriff’s Office (ACSO) and by the ACSAS

, on which passengers , trained dogs, and/or cargo are carried, provided that the
expenses involved are only fue l, oil, airport expenditures, rental fee s, crew travel expenses such as meals, ground transportation, hotels, and supplies for

passengers, and the operation is under the direct c ontrol of the ACSAS pursuant and subject to the ACSAS Transport Policy and Procedures attache d to and
incorporated as a part of this petition , including therein the definition of

“Sanctioned Mission”.Alameda County Sheriff’s Air Squadron Petition for Exemption from 14 CFR § 61.113(c)

Page 2 of 2 4. The public benefit of the requested relief:

The Missions flown by the ACSAS facilit ate the public services provided by the ACSO and the ACSO’s Office of Emergency Services of the County of Alameda , California
(OES).

5. Reasons why the exemption would not adversely affect safety, or how the exemption
would provide a leve l of safety at least equal to the existing rule

The requested exemption incorporates the attached ACSAS Transport Po licy and

Procedures manual that advances the level of safety as follows:

a. The operations of the ACSAS pursuant to its submitted Transport Policy and
Procedures provides a level of training, preparation for, conduct of, and post flight

standards that meet or exceed the certification requirements which exist for other

similar ope rations under 61.113 such as the Oct 08 2010, Exemption No. 10009A, Regulatory Docket No. FAA

- 2009

- 0702, Angel Flight Mid

- Atlantic, Petitioner.

b. The flight operation of the ACSAS is subject to more of the FARs than are required by operations of public use aircraft.

6. Federal Register Summary:

The Alameda County Sheriff’s Air Squadron, (ACSAS) a 501 (c) California corporation,

and whose members are volunteers, serves the Alameda County Sheriff’s Office

, and the
Office of Emergency Services there under, hereby petitions for an exemption from 14
CFR § 61.113(c).

The e xemption requested is to allow for reimbursement of aircraft operating expenses and out of pocket expenses that are directly related to missions, sanctioned by the Alameda County Sheriff’s Of

fice (ACSO) and by the ACSAS, on which passengers, trained dogs, and/or cargo are carried. P ro vided that (a) the expenses to be reimbursed are only fuel, oil, airport expenditures, rental fees, crew travel expenses such as meals, ground
transportation, hote ls, and supplies for passengers, and (b) the sanctioned mission is under the direct control of the ACSAS pursuant and subject to the ACSAS Transport Policy and Procedures document that is attached to and incorporated in this petition

.

The operations of the ACSAS pursuant to its submitte d Transport Policy and Procedures
provide a level of training, preparation for, conduct of, and post flight standards that meet

or exceed those of private operations exempted under 14 CFR Section 61.113.

As a resource to the ACSO and the ACSO’s Office of Emergency Services of the County

of Alameda , California (OES), the ACSAS is, for example, available to carry out flights

for Sheriff’s and OES personnel on official business such as response to major disaster,

law enfor cement investigation

, or mutual aid responses , and carriage o f rescue, or cadaver detection, or explosive detection dogs to locations for which there are no or few commercial flight alternatives or such flights would not be suitable for the m ission

.ACSAS Policy and Procedures Manual 1



# Alameda County Sheriff’s Air Squadron

TRANSPORT OPERATIONS

Policies and Procedures Manual

Edition Dated
February 15, 2013Transport Operations

ACSAS Policy and Procedures Manual 2

ALAMEDA COUNTY SHERIFF’S OFFICE

AIR SQUADRON

POLICIES AND PROCEDURES MANUAL

TABLE OF CONTENTS

INTERIM CHANGES

C HAPTER 1 INTRODUCTION

1.1 General

1.2 Other Governing Sources of Information

1.3 Terminology and Wording

CHAPTER 2 ACSAS ORGANIZATION, TRAINING AND OPERATING

PROCEDURES

2.1 Organization

2.2 Crew Qualifications: Transport Missions

2.3 Command

2.4 Aviation Program Administration

2.5 Aviation Evaluation Procedures

2. 6 National Emergency , Major Disaster Response Plan

CHAPTER 3 POLICY GUIDANCE

3.1 Policy Concerning Use of Aircraft

3.2 Aircrew C oordination

3.3 Operational Risk Management/ Decision Making

3.4 Aircraft and Equipment Maintenance and Functional Check Flights

3.5 Reporting and Recording Deviations from and Violations of Regulations

and Accident & Incident Info rmation

3.6 Mission Authorization, Flight Planning and Flight Crew RequirementsTransport Operations

ACSAS Policy and Procedures Manual 3 3.7 Carriage of Cargo, Baggage and Dogs

CHAPTER 4 FLIGHT AUTHORIZATION, PLANNING, AND APPROVAL

4.1 Minimum Flight Crew Requirements

4.2 Other Pre

- Flight Requirements

CHAPTER 5 FLIGHT RULES

5.1 General Flight Rules

5.2 Visual Flight Rules

5.3 Transport Instrument Procedures

5.4 Aircraft Equipment Requirements

5.5 Reducing Flight

- Related Disturbances

CHAPTER 6 SAFETY

6.1 Flight Precautions and Co mmand and Control

6.2 Prevention of Carbon Monoxide and Other Toxic By

- Product

Contamination

CHAPTER 7 AEROMEDICAL AND SURVIVAL

7.1 Factors Affecting Personnel Readiness and Qualifications

7.2 Aviation Physical Examinations and Qualifications

CH APTER 8 MISCELLANEOUS

8.1 Security of the Aircraft Away from Base

CHAPTER 9 FLIGHT RECORDS, REPORTS, AND FORMS

9.1 ACSAS Record System

9.2 ACSAS Master Files

CHAPTER 10 PERSONNEL TRAINING QUALIFICATION FILE

10.1 Training and File Requireme nts

CHAPTER 11 BLANKTransport Operations

ACSAS Policy and Procedures Manual 4 11.1 To Be Used For Future Policy

CHAPTER 12 ADMINISTRATIVE

12.1 Non

- Reimbursable and Reimbursable Expenses

CHAPTER 13 BLANK

13.1 To Be Used For Future Policy

CHAPTER 14 FORMS

14.1 ACSAS FormsTransport Operations

ACSAS Policy and Procedures Manual 5 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE :

I NTERIM CHANGES SUBJECT: Interim Changes

Interim Change No. Date Issued Date Manual
Updated Signature of Manual

HolderTransport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 1.1 PAGES: 1 of 2

RELATED ORDERS:

ISSUED DATE: Februar y 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 1

– Introduction SUBJECT: General

I. PURPOSE : The Alameda County Sheriff Air Squadron (ACSAS) Aviation Program is
designed to improve Mission readiness and to eliminate aircraft accidents and

inciden ts. This document issues policy and procedural guidance of the Alameda C ounty

Sheriff’s Office.

II. POLICY: Standardization, based on professional knowledge and experience, provides the basis for development of sound operating procedures. These operating p olicies and procedures are intended to aid in increasing Mission readiness and maintaining safe flight operations.

III. PROCEDURE:

A. P URPOSE AND SCOPE:

1. This instruction prescribes general flight and operating instructions and
procedures applicable to the oper ation of aircraft and related activities. This
instruction is not intended to cover every contingency that may arise nor every rule of safety and good practice. To achieve maximum value, the contents of all
regulations, directives , safety references cite d must be studied and understood
by the Squadron member who has a related role

.

2. It is often not feasible to completely specify all situations or circumstances under
which provisions of this instruction shall apply; therefore, wording such as “normally”, “etc”, “usually”, and “such as”, is employed. Words or clauses of that
type shall neither be used as interpretive loopholes nor shall they be expanded
to include an unprofessional or imprudent or careless maneuver, situation, or

circumstance that should n ot be performed or encountered by the aircraft or

aircrew.

B. CONFLICTS WITH THE FEDERAL AVIATION REGULATIONS (FARs): In the event of
any conflict between Alameda County Sheriff’s Air Squadron (ACSAS) policies and
procedures and the requirements of the FARs ( including the requirements of any

E xemption granted to the ACSAS ) , the FARs shall at all times be the operativeTransport Operations

ACSAS Policy and Procedures Manual 2 requirements hereunder, unless the prescribed Policy and Procedure is more
conservative and does not conflict with the FARs, i.e., the require ment for forecasted
weather minimum at an alternate airport is greater under this Policies and
Procedures Manual than that set forth in the FARs and the FAA approved
instruments approach charts.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCED URES NUMBER: 1.2 PAGES: 1 of 2

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: Introduction SUBJECT: Other Governing Sources of

Information

I. PURPOSE: The Alameda County Sheriff Air Squadron Aviation Pro gram is designed to
improve Mission readiness and to eliminate aircraft accidents and incidents. This document issues policy and procedural guidance of the Alameda County Sheriff’s Office.

II. POLICY: Standardization, based on professional knowledge and exp erience, provides the basis for development of sound operating procedures. These operating policies and
procedures are intended to aid in increasing Mission readiness and maintaining safe flight operations.

III. PROCEDURE: Other governing sources of informa tion that are to be utilized include but
are not limited to the following.

A. AIRPLANE OR ROTORCRA FT FLIGHT MANUAL : Title 14 of the Code of Federal Regulations (14 CFR) P art 91 requires that pilots comply with the operating
limitations specified in the appr oved airplane or rotorcraft flight manuals,
markings, and placards. Each Alameda County Sheriff Air Squadron Pilot shall know, understand, and comply with the approved flight manuals, markings, and placards
for the aircraft to be flown by the pilot.

B. FED ERAL AVIATION REGULATIONS (FARs): Alameda County Sheriff Air Squadron
aircraft shall be operated in accordance with applicable provisions of FARs, Part 91,

except as s tated in Chapter 1.1, B hereof.

C. FLIGHT INFORMATION PUBLICATIONS ( TFR’s/ NOTAMS): Complian ce with the
procedures, special notices and instructions contained in TFR’s and NOTAM’s are
mandatory for all pilots flying Alameda County Sheriff Air Squadron aircraft.Transport Operations

ACSAS Policy and Procedures Manual 2 D. ALAMEDA COUNTY SHERIFF’S OFFICE POLICIES AND PROCEDURES: Compliance

with the Policie s and Procedures issued by the Alameda County Sheriff’s Office that
are applied to volunteers is m andatory for all ACSAS members.Transport Operations

ACSAS Policy and Procedures Manual 3 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 1.3 PAGES: 1 of 1

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: Introduction SUBJECT: Terminology and Wording

I. PURPOSE: The Alameda County Sheriff ’s Air Squadron Aviation Program is designed to
improve Mission readiness and to eliminate aircraft accidents and incidents. This document issues policy and procedural guidance of the A lameda County Sheriff’s Office.

II. POLICY: Standardization, based on professional knowledge and experience, provides
the basis for development of sound operating procedures. These operating policies and procedures are intended to aid in increasing Mission readiness and main taining safe flight operations.

III. PROCEDURE : Terminology and wording of this Policies and Procedures manual are as

follows.

A. Explanations and definitions of most t erms and abbreviations used in this manual

and related documents are located in FARs, Part 1 and the Aeronautical Information
Manual (AIM) Pilot/Controller Glossary. There be may be terms used in this Policies

and Procedures Manual with different definiti ons than provided in the above

mentioned publications. The definitions of such different terms will be included in

the text of this manual

.

B. The concept of word usage and intended meaning that has been adhered to in
preparing this Policies and Procedures Manual is as follows:

1. “Sha ll” means procedure is mandatory.

2. “Should” means procedure is recommended.

3. “May” and “need not” mean procedure is optional.

4. ACSO

- Alameda County Sheriff’s Office

5. ACSAS

- Alameda County Sheriff’s Air Squadron

C. Cross

- country flig ht

- A cross

- country flight is any flight that does not remain in the local flying area or remains in the local flying area and terminates at a facility other
than the home facility.Transport Operations

ACSAS Policy and Procedures Manual 4 D. Qualified

– Pilot members who meet the minimum requirements and have

suc cessfully demonstrated acceptable proficiency for a specific ACSAS aircrew
position as provided for in the ACSAS Policies and Procedures manual shall be
deemed Qualified for that position.

E. Sanctioned Mission

- A flight authorized by and in support of the Sheriff’s Office or a
training flight authorized by the ACSAS Liaison Officer or Captain.

F. Transport Missions (T M ): Operation of Squadron Aircraft on flights sanctioned by the Alameda County Sheriff’s Office (ACSO) and by the ACSAS, on which passengers,
dogs ( law

- enforcement , cadaver, or rescue trained dogs ) , and/or cargo are carried
as well as sanctioned TM training flights.Transport Operations

ACSAS Policy and Procedures Manual 1 I. PURPOSE: To define the ACSAS Organization, T raining and Operating Procedures, and Standardization Program.

II. POLICY: Standardization, based on professional knowledge and experience,
provides the basis for development of safe and effective operating procedures.
These operating policies and procedures are intended to aid in increasing Mission readiness and maintaining safe flight operations.

III. PROCEDURE: ACSAS organization and its training and operating procedures
standardization program requirements are as follows. Alameda County Sheriff Air
Squadron organization shall be in accordance with this chapter (See figure 2

- 1.)
and in compliance with the By

- Laws of the ACSAS.

A. Sheriff of Alameda County: The Sheriff of Alameda County has the overall
responsibility and authority for the Alameda County Sheriff Air Squadron Aviation Program (the “Program )

.

B. L iaison Officer: The Liaison Officer shall be appointed by the Sheriff and should be a Command Officer who is a pilot. The Liaison Officer has been delegated the responsibility for the Program’s administratio n and management.

C. Air Squadron Commander (Captain): The Air Squadron Captain is elected by
the Squadron membership in accordance with the Squadron By

- Laws. The
Captain reports to the Liaison Officer. The Captain works with the Liaison

Officer and the oth er Air Squadron Officers to manage Air Squadron activities and meet Sheriff’s Office Mission requirements. ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 2.1 PAGES: 1 of 5

RELATED ORDERS:

ISSUED DATE: Febr uary 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 2

- ACSAS Organization and its Training And Operating Procedures Standardization Program SUBJECT: Alameda County Sheriff Air Squadron OrganizationTransport Operations

ACSAS Policy and Procedures Manual 2 Figure 2

- 1 Alameda County Sheriff Air Squadron Aviation Program Organization

.

IV. RESPONSIBILITIES : The responsibiliti es of the Liaison and Squadron officers are defined below. On the occasion of emergency or special operations or in the case of the unavailability of the Captain, the Liaison Officer, or other designee provided for
herein, the Sheriff, may designate a comm and officer to assume direct command of
the Squadron.

A. Liaison Officer: The Liaison Officer oversees and manages the Alameda County
Sheriff Air Squadron Aviation Program. The Liaison Officer shall:

1. Maintain a close liaison with the Captain to assure comp liance with Alameda County Sheriff’s regulations and maintenance of high operational
standards in the ACSAS operations, administration, and training. The
Liaison Officer shall recommend or direct that the Captain take appropriate

action to correct any def iciency or lack of compliance with the Sheriff’s
regulations or ACSAS standards of operation.

2. Provide guidance and assistance to the Captain and Alameda County Sheriff’s Air Squadron. Liaison Officer

Alameda County Sheriff’s Office

a nd
Office of Emergency Services

Squadron Captain

Quartermaster Adjutant Safety

Lieutenant Training

Lieutenant

Pilot

- i n

- Command

Second

- in

- CommandTransport Operations

ACSAS Policy and Procedures Manual 3 3. Review and approve the ACSAS reports to ensure the accuracy of all

p ertinent information.

4. Have oversight of and coordinate through the Air Squadron Captain annual
ground and flight training to ensure Air Squadron Pilot proficiency.

5. Coordinate with the Sheriff’s Office of Emergency Services relevant and

effective Sheriff

’s Office support and training activities consistent with the Mission of the Air Squadron and the benefit of the Sheriff’s office.

B. The ACSAS Captain (Captain)

– The Captain reports to and is subject to the direction and oversight of the Air Squadron Liai son Officer, or other desi gnee of

the Sheriff’s Office.

1. The Captain is responsible to the Air Squadron membership and the Liaison Officer for specific duties concerning the management of the Alameda County Sheriff Air Squadron Aviation Program.

2. The Air Squadron Captain shall:

a. Chair all Air Squadron meetings. When unable to act as Chair, appoint a
qualified Air Squadron Officer to act in his/her absence.

b. Appoint Air Squadron members to committees for the purpose of
conducting Air Squadron business.

c. Provide the direction required to achieve Squadron tasks and ensure

project progress.

d. Have oversight of and delegate duties as described below to the
following officers: Training Lieutenant, Safety Lieutenant, Adjutant, and

Quartermaster.

e. Have oversigh t of and management responsibility for the carrying ou t of
operations and Missions.

f. Prepare and submit to the Liaison Officer all reports required by this

instruction.

C. T h e A d j u ta n t shall report to the Captain and shall:

a. Have custody of all records of the S quadron, and shall prepare and keep

such forms and records as may be required.

b. Issue all notices and conduct all corres p ondence.Transport Operations

ACSAS Policy and Procedures Manual 4

c. C ontrol of the S quad r ons financial accounts, and all receipts and

disbursements shall be under the Adjutant’s directio n, s ubject to the

supervision o f the S quadron

d. Perform such other duties as prescribed in the ACSAS By

- Laws.

D. Training Lieutenant: The Captain delegates responsibility to the Training Lieutenant to conduct, and/or arrange for, the ground and flight training
necessary to ensure pilot proficiency.

E. Safety Lieutenant: The Captain delegates responsibility to the ACSAS Safety Lieutenant for maintaining an annual record of pilot qualification and currency
as well as member aircraft equipment and airworthiness st atus as reported by

the member.

F. The Quartermaster shall be charged with maintaining a current inventory and the safekeeping of all Squadron property. The Quartermaster shall submit an
annual inventory of Squadron property to the Executive Committee.

G. Pilot in Command (PIC): Air Squadron members designated Pilot in Command
responsibilities, shall be responsible to the Air Squadron Captain, or her/his designee, for duties associated with the conduct of Sheriff’s Office sanctioned

missions. A Pilot in C ommand shall:

1. Maintain pilot currency as required by this Policy and Procedures Manual and inform the Air Squadron Captain and Safety Lieutenant and Training
Lieutenant when her/his pilot currency has lapsed.

2. Complete all documentation required by this instruction for each Mis sion

.

3. Inform the Air Squadron Captain regarding her/his availability.

4. Attend Air Squadron safety and training meetings when scheduled.

5. Perform other duties relating to the ACSAS Program as assigned.

H. Second In Command (SIC): The Second Pilot shall be responsible to the Pilot in Command for duties involving flying an ACSAS aircraft. The SIC shall:

1. Maintain pilot currency as required by this Policy and Procedures Manual and inform the Air Squadron Captain, the Safety Lieuten ant, and Training
Lieutenant when her/his pilot currency has lapsed.

2. Assist the Pilot in Command as required.

3. Complete all documentation required by this instruction for each Mission

flown.Transport Operations

ACSAS Policy and Procedures Manual 5 4. Inform the Air Squadron Captain of her/his availability.

5. A ttend safety and training meetings when scheduled.

6. Perform other duties relating to the ACSAS Program as assigned.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 2. 2 PAGES: 1 of 3

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: Transport Missions SUBJECT: Crew Qualifications

I. PURPOSE : To define the ACSAS Organization, Training and Operating Procedures, and
Standardization Program.

II. POLICY : Standardization, based on professiona l knowledge and experience, provides the basis for development of safe and effective operating procedures. These operating
policies and procedures are intended to aid in increasing Mission readiness and
maintaining safe flight operations.

III. PROCEDURE : AC SAS organization and its training and operating procedures standardization program requirements for Transport Missions are as follows

A. Transport Pilot in Command (TPIC): The TPIC must possess the following
qualifications and aeronautical experience, as app ropriate.

1. Must hold no less than a valid Private Pilot Certificate.

2. Must hold an instrument rating or privilege (i.e., instrument privilege relates to the airline transport pilot certificate) that is appropriate to the aircraft being

flown , except when t he Mission is to be flown in VFR conditions in a non

- IFR equipped and certified helicopter in which case the PIC shall meet the FAA
currency requirements applicable to pilots of the type of VFR helicopter to be

flown.

3. For the operation of any single

- engin e piston aircraft, or any helicopter certified

for VFR single pilot operations whether singl e or multi

- engine, piston or turbine,
the pilot shall have a minimum total time of 500 hours, with no less than 500
hours as pilot in command (PIC), and a minimum o f 50 hours in the specific

make and model of single

- engine aircraft being flown;Transport Operations

ACSAS Policy and Procedures Manual 2 4. For the operation of any multiengine aircraft, a minimum total time of 1,000

hours as Pilot

- in

- Command [PIC], a minimum of 250 hours in multiengine

aircraft, and a minimum o f 50 hours in the specific make and model of multiengine aircraft flown;

5. For the operation of any turbine

- powered fixed

- wing aircraft, a minimum total

time of 1,000 hours as PIC, a minimum of 100 hours in turbine

- powered aircraft,

and a minimum of 50 hour s in the specific make and model of turbine

- powered

aircraft flown;

6. A minimum of 50 hours as PIC shall have been flown and logged within the preceding 12 calendar months immediately preceding the month of the flight;

7. Minimum of 12 hours flown and logged in the same aircraft category, class, and type (if a type rating is required) flown to be used in the TM

, 2 hours of dual flight training with a ce rtificated flight instructor, or 2 hours of dual flight
training with a ce rtificated flight instructor in a simulator qualified under the FARs for training of aircraft to be used in the TM, wi thin the preceding 90 days
prior to the month of the flight;

8. Must hold a 2nd class medical certificate (per §§ 61.23(d)(2)(i) and 61.2);

9. Must have a current flight revie w (per § 61.56(a)) in the same aircraft; category, class, and type (if a type rating is required) flown;

10. Shall be instrument

- current (per § 61.57(c) or (d), as appropriate, in the same
aircraft category, class, and type (if a type rating is required) flow n except as to helicopter operation noted in Chapter 2.3, III, A., 3 above ;

11. For all Transport Missions, the TPIC must be current for night operations

, whether or not the TM is a daylight flight, (per § 61.57 (b)) in an aircraft of the
same category, class , and type (if a type rating is required).

B. Second in Command Pilot (SIC): The Air Squadron aircraft SIC shall be a Qualified
and current member pilot. The SIC shall be recommended by the PIC and approved
by the Captain from a list of Squadron members app roved by the Captain and
Liaison Officer. The SIC shall be selected based on the specific Mission requirements.

The SIC shall have as a minimum:

1. A valid Private Pilot Certificate with appropriate ratings.

2. A current class 3 medical certificate unless th e aircraft to be flown requires a

type

- certificate, in which case a current class 2 medical certificate is required.Transport Operations

ACSAS Policy and Procedures Manual 3 3. A minimum of 500 hours as Pilot in Command of an aircraft.

4. Be in compliance with the applicable FARs requirements for currency and for

a ctin g as a SIC for the aircraft being flown.

IV. QUALIFYING AS A CREWMEMBER:

A. Transport Pilot in Command Qualification: All Air Squadron TPICs must demonstrate a thorough knowledge through practical examination of the following:

1. The ACSAS Aircraft to be flown and all associated equipment required by the

Mission.

2. Fuel, weight, aircraft configuration, and loading as they affect takeoff, Mission
and landing performance.

3. Applicable POH for aircraft flown.

4. Aeromedical factors affecting safety.

5. Federal Av iation Regulations and ACSAS Policies and Procedures.

6. Communications with ATC, ACSO personnel, and ACSAS personnel.

7. Flight planning and weather.

8. Local and area flight rules.

9. Demonstrate the qualities of leadership to manage a crew and mature judgment required to safely conduct aviation emergency services operations.

B. Second in Command Qualification: To be Qualified as a second in command pilot the

individual shall:

1. Have completed the Squadron training program for SIC including a practical in
fligh t demonstration of flight control coordination, crew coordination, and use of

equipment.

2. Must be able to communicate clearly with ATC, crewmembers, and ACSO and ACSAS personnel on the ground that are receiving and providing information

related to the Mis sion.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 2. 3 PAGES: 1 of 2

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 2

- ACSAS Aviation Training and Operating Procedures

Stand ardization Program SUBJECT: Command

I. PURPOSE: To define the ACSAS Organization, Training and Operating Procedures, and
Standardization Program.

II. POLICY: Standardization, based on professional knowledge and experience, provides
the basis for develop ment of safe operating procedures. These operating policies and procedures are intended to aid in increasing Mission readiness and maintaining safe
flight operations.

III. PROCEDURE: The Command responsibilities of ACSAS are as follows.

A. MISSION COMMAND: U nless otherwise stated by the Liaison Officer or by another Sheriff’s Office Command person, the Captain shall have full authority and
responsibility regarding command of the Mission in which the aircraft is

participating.

B. PILOT IN COMMAND (“PIC”): The PIC is responsible for the safe, orderly flight of the aircraft and well being of the crew. The PIC is responsible for determining to start
or to continue or to terminate a Mission with respect to weather or any other condition affecting the safety of the aircraft, aircrew, passengers, and cargo. The
authority and responsibility of a PIC as to safety is independent of rank or seniority in relation to other persons participating in the Mission or flight. The authority and
responsibility of the PIC shall no t be transferred to another individual during flight
except as required by emergency.

C. EVALUATION/TRAINING PILOT: The Captain, with concurrence of the Liaison Officer, is authorized to designate qualified FAA certified flight instructors as ACSASTransport Operations

ACSAS Policy and Procedures Manual 2 Evaluati on and/or Training Pilots. The role of the Evaluation/Training Pilot shall be
advisory in nature and under no circumstance shall pilots under evaluation or training be relieved of their authority and responsibility as provided in the FARs

and this Policies and Procedures Manual. The Evaluation/Training Pilot shall not by
instruction or direction compromise the safe completion of each training Mission. However, termination of the training or evaluation portions of the flight for reasons
of safety or the per formance of the pilot under evaluation or training shall be the Evaluation/Training Pilot’s prerogative.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBE R: 2. 4 PAGES: 1 of 2

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REV IEW DATE:

REVISION DATE:

CHAPTER: 2

- ACSAS Organization and its Training And Operating Procedures Standardization Program SUBJECT: Aviation Program Administration

I. PURPOSE: To define the ACSAS Organization, Training and Operating Procedures, and

St andardization Program.

II. POLICY: Standardization, based on professional knowledge and experience, provides the basis for development of safe operating procedures. These operating policies and
procedures are intended to aid in increasing Mission readiness and maintaining safe
flight operations.

III. PROCEDURE: ACSAS Aviation Program’s general administrative requirements.

A. DESIGNATION: Designation of members as pilot shall be made by the Captain in
writing with copies placed in training jackets.

B. WAIVERS: W aivers of compliance with any provision of this Policies and Procedures manual shall be in writing signed jointly by the Captain and Liaison Officer and
always indicate the purpose for which granted and include a time limit. If a waiver

must be continuall y renewed, then the particular procedure, requirement, or limitation should be revised. A copy of all waivers for individuals shall be placed in
the training jacket. No policy or procedure waiver may be made of any
requirement of the FARs, any exemption granted thereof by the FAA, or of any other government regulation

.

C. TYPES OF FORMAL CHANGES: The ACSAS Policy and Procedures Manual shall be
kept in electronic form with a master copy of each revised Manual kept on a remote

server and on a removable elect ronic storage device that is stored in the ACSAS file at the Alameda County Sheriff’s Office of Emergency Services. Types of Form al Changes to ACSAS Policy and Procedures Manual shall be as follows.Transport Operations

ACSAS Policy and Procedures Manual 2 1. Chapter Changes: An update to this M anual may be limit ed to only those Chapters containing revised information. The i ndividual Chapter shall show:

a. the original “Issued Date”,

b. the “Review Date” , if any, when last reviewed with or without any revisions being made, and

c. the “Revision Date” when most recently r evised.

2. Schedule of Changes: Changes to this m anual shall include a Schedule of Change

section that lists the change number and date issued. It shall be the responsibility of each Squadron Manual Holder to ensure that the current

version of the P&P is i n their possession.

3. Edition: A second or subsequent edition of the complete manual shall be issued
when there are at any one time a material change by addition, deletion , or
modification to more than ten percent of the number of chapters within the P&P.

A new edition that sup ersedes the previous edition shall incorporate all previously issued changes and be otherwise complete

. Editions shall be

identified only by an Edition Date on the title page of this P & P Manual

.

D. DISTRIBUTION OF CHANGES: Notice of Editions, Revisions and specific C hanges are
distributed electronically by e

- mail to all holders of the ACSAS Aviation P rogram
Policies and Procedures M anual. Editions, Revisions and C hanges shall be posted

under documents at the ACSAS websi te and sha ll be in the form of a downloadable

Pdf document file of the then current P & P Manual. All Manual Holders shall
promptly download the Pdf, review the changes and revision s

.

E. CHANGE PROCEDURES: Proposed changes/corrections to this manual shall be

submitt ed to the Liaison Officer and the Captain and subsequently reviewed and
approved by the members of the ACSAS Executive CommitteeTransport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRIN

POLICIES AND PROCEDURES NUMBER: 2. 5 PAGES: 1 of 5

RELATED ORDERS;

ISSUED DA TE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 2

- ACSAS Aviation Training and Operating Procedures Standardization Program SUBJECT: ACSAS Aviation Evaluation

Procedures

I. PURPOSE: To define the ACSAS Organization, Training and Oper ating Procedures , and Standardization Program.

II. POLICY: Standardization, based on professional knowledge and experience, provides the basis for development of safe operating procedures. These operating policies and
procedures are intended to aid in incr easing Mission readiness and maintaining safe flight operations.

III. PROCEDURE: ACSAS aircrew member evaluation procedures.

A. GENERAL: The Alameda County Sheriff Air Squadron Aviation Evaluation is
intended to evaluate individual pilot proficiency, and com pliance with Air Squadron Aviation Program Procedures, by observing and grading performance. As
authorized in Chapter 2. 3 , an Evaluation Pilot shall conduct the observation and performance grading.

B. REQUIREMENTS :

1. ACSAS Aviation Evaluation: An evaluation of individual pilot performance shall
be based on written tests and practical demonstrations.

2. Qualified: Pilot members who meet the minimum requirements and have
demonstrated acceptable proficiency shall be deemed Qualified.Transport Operations

ACSAS Policy and Procedures Manual 2 C. GENERAL REQUIREMENTS:

1. A Member wishing to become a Qualified PIC must provide for the Evaluation, at
their own expense, the par ticular aircraft in which the Member desires to
become Qualified as a PIC and which will be used for Missions, and must
complete the PIC training and be evaluated as Qualified.

2. A Member wishing to become Qualified as SIC must complete the SIC training
and be evaluated as Qualified.

D. QUALIFICATION PROCEDURES:

1. A grade of Qualified shall be achieved prior to designation as Pilot in Command,

Second in C ommand.

2. Re

- evaluation may be accomplished within 60 days preceding expiration of a
current evaluation and is valid for 12 months from the last day of the month in
which the current evaluation expires. Otherwise ACSAS aviation qualifications

shall be val id for 12 months from the last day of the month in which the

evaluation is conducted.

3. A maximum of 60 days may elapse between commencement of the initial ground evaluation and the completion date of a satisfactory flight evaluation.

4. A member who fail s th e re

- evaluation shall be removed fro m active flight status

as pilot.

5. While this instruction and the FAA Performance Training Standards establish standards for grading individual performance, that a pilot meets the minimum
requirements does not reliev e the evaluator/instructor from using sound
judgment. The evaluation flight is intended to measure performance with regard to skill, knowledge of, and adherence to prescribed procedures, and

d emonstration of sound judgment.

6. Ground Evaluation:

a. There wil l be an open

- book 20 question multiple

- choice examination. The questions will be randomly selected from a bank of 40 questions.

b. The passing grade is a minimum of 70% correct answers.

c. Prior to commencing the flight evaluation, all PICs and SICs shall tak e the

open

- book examination.Transport Operations

ACSAS Policy and Procedures Manual 3

d. To assure a degree of standardization the Captain shall directly, or through the Training Lieutenant, prepare and maintain a list of questions and answers for preparing written examinations.

7. Flight Evaluation: The categor ies and sub

- categories to be evaluated by a flight review are specified in the applicable FAA Performance Training Standards, ASEL, RW, MEL, and Instrument. The following procedures shall be used in qualifying member pilots:

a. Evaluation flight grades s hall be determined by assigning the following grades: UQ ( Unqualified ) or Q (Qualified) for each category and sub

- category. All grades of UQ shall be explained in the Evaluator’s remarks along with the Evaluator’s recommendations for improving performance.

b. The Captain and the Liaison Officer shall review all flight evaluations. Evaluations graded UQ shall contain the Captain and Liaison Officer’s
comments concerning the qualifications of the pilot evaluated. The Captain

and the Liaison Officer shall c omment on the aviation skills and future potential of all pilots. This responsibility cannot be delegated

8. Documentation/Record: The ACSAS Flight Evaluation Report shall be completed

for each evaluation conducted and forw arded to the Captain for the Capt ain’s
review and approval. The Captain shall forward the Evaluation to the Liai son
Officer for the Liaison Officer’s approval. The Liaison Officer shall forward a copy of the Evaluation to the Training Lieutenant for filing in the members
training jacket

.

E. Pilot training: A Pilot in Command m ust co mplete the following training program prior to conducting any Sanctioned Missions.

1. Risk, hazard identification.

2. Accident trends and factors for general aviation fixed wing and/or helicopter.

3. High risk phases of flight.

a. Takeoff and cli m

b.

b. Takeoff stall/settling.

c. Loss of airspeed resulting in non

- recoverable stall or sink rate. iv. Loss of

control.

d. Crosswinds/other conditions leading to loss of directional control.

4. Maneuvering.

a. Stall or loss of control.

b. Loss of airspeed resulting in stall/spin.

c. Descent/approach: Beginning of descent f rom cruise altitude to m i ssed approach point or runway threshold.Transport Operations

ACSAS Policy and Procedures Manual 4

d. Stalls/spins.

e. Loss of airspeed.

f. C ollisions with objects, terrain

g. Loss of engine power.

h. Carburetor icing (if app ropriate, for the aircraft the pilot is assigned to fly).

i. Incorrect fuel m i xture j. W i nd gusts or wake turbulence.

5. La nding.

a. Loss of directional control.

b. Crosswinds.

c. Inadequate airspeed control.

d. Stalls, hard land ing, short

- long touchdown.

e. Runway conditions.

f. R unway conta m ination.

6. Flight planning and decision

- m aking

a. Flight planning.

b. I mproper pre

- flight planning. iii . Insufficient fuel reserves.

c. Inadequate in

- flight m onitoring of ground speed.

d. Syste m s operation.

e. I mproper operation of fuel syste m

. f. Fuel conta m in ation.

g. I mproper fueling.

h. W eather.

i. Continued visual flight rules into instru m ent m eteorological conditions.

j. Deficient instru m ent flight rules (IFR) technique.

k. Failure to follow appropriate IFR procedures.

l. Descending below m i ni m um des cent altitude on approa ch.

m. Thunderstor m s.

n. Flying too close to or penetrating turbulence.

o. High winds.

p. Mountainous terrain.

q. Icing.

r. Loss of lift and perfor m ance

s. Instru m ent m alfunction.

7. Other factors

–

a. Single pilot IFR.

b. Night operations at un f a m iliar airports.

c. Mission m entality.

d. Pressure to co m

plete flight operations.

e. Distractions.Transport Operations

ACSAS Policy and Procedures Manual 5

f. Missed approach/go around.

g. Inco mplete/stale weather brie f i ngs.
h. Co mm unications processes, decisions, and coordination, to

include co mm unication with air traffic control and passengers.

i. W orkload and ti m e m anage m ent. j. Situational awareness.

k. Effects of fatigue on perfor m ance, avoidance strategies and

counter m easures.
l. Effects of stress and stres s reduction strategies.

m. Aeronautical decision

- m aking and judg m ent.

F. Recurrent training: The annual recurrent train ing program m ust ensure:

1. The pilot re m ains adequately trained, current, and proficient regarding all of the

ele m ents contained in the exe m ption holder’s training progra m ;

2. Recurrent training shall include testing to deter m ine the crew m e m ber’s knowledge of

t he aircraft and the ACSAS Policy and Procedure manual

.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 2. 6 P AGES: 1 of 2

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 2

– ACSAS Aviation Training and Operating Procedures Standardization Program SUBJECT: Air Squadron National
Emergency

– Major Disaster Response Plan

I. PURPOSE : In the event of a major disaster or national emergency, the Alameda County Sheriff’s Office auxiliary se rvices and reserve personnel are expected to make
themselves available for mobilization. The purpose of this order is to establish mobilization procedures for maximum utilization of the Sheriff’s Air Squadron during
national emergency/disaster situations w hen normal mobilization/call

- out procedures
would be inappropriate or ineffective.

II. POLICY : All members of the Sheriff’s Air Squadron will comply with the provisions of
this order, and when appropriate with section 3100 of the Government Code. Each

member is urged to plan for the welfare of his/her family in the event of a major
disaster/national emergency. Family disaster preparation will help to ensure S quadron
members are able to provide the services and leadership the public requires during a
major disa ster/national emergency.

III. PROCEDURE : During a major disaster/national emergency, the Sheriff’s Air Squadron Emergency Services Volunteers may be declared “disaster service workers” subject to
civil defense activities as may be assigned to them by their sup erior or by law. M embers of the Sheriff’s Air Squadron, through their association with the Squadron, have
expressed their intention and have completed training to assist as necessary when the
Squadron is activated.

IV. MOBILIZATION : The most current ground b ased location information is posted on the
password protected Squadron website. While updates to this Air Squadron National
Emergenc y

– Major Disaster Response policy and procedures are made by broadcast to members email, it is the responsibility of Squadr on members to have downloaded andTransport Operations

ACSAS Policy and Procedures Manual 2 read the Air Squadron National Emergency

– Major Disaster Response Plan posted on
the Squadron website and to access the Squadron website on no less than a monthly

basis to assure that no updates have been missed

.

V. DUTIES AND RESPONSIBILITIES : Duties and responsibilities are as stated in the Air Squadron National Emergency

– Major Disaster Response Plan posted on the Squadron

website.Transport Operations

ACSAS Policy and Procedures Manual 3 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 3.1 PAGES: 1 of 2

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 3

- Policy Guidance SUBJECT: Policy Concerning Use of

Aircraft

I. PURPOSE: To provide guidance for the use of Alameda County Sheriff Air Squadron

Air craft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the
control of ACSAS members when those aircraft are being utilized for a specific Sher iff’s Office sanctioned mission (“Mission”)

II. POLICY: The ACSAS Aircraft shall be used only for support of Sanctioned Missions and

A CSAS evaluation and training.

III. PROCEDURE:

A. SANCTIONED MISSION (MISSION): Transport Missions (TM) . The purpose of the

Miss ion must be to provide air transportatio n of persons and/or cargo in support of the Alameda County Sheriff’s Office and the Office of Emergency Services there

under

.

B. INITIATION OF FLIGHTS AND EMBARKATION OF PASSENGERS: No person shall initiate a flight, o r embark a passenger, or carry any cargo on Alameda County Sheriff Air Squadron Aircraft unless the flight, passenger, and cargo is sanctioned by

the Sheriff’s Office and authorization has been granted by the Captain or Liaison

Officer.

C. FLIGHT TRAINING: Flight training in Alameda County Sheriff Air Squadron aircraft, for Air Squadron purposes, shall not be given to any individual or flight crews
without specific authorization in writing from the Captain or Liaison Officer. In no

event shall the ACSAS con duct any training specifically for the purpose of a
Squadron member achieving a pilot rating.Transport Operations

ACSAS Policy and Procedures Manual 4 D. NONESSENTIAL FLIGHTS: The use of aircraft for nonessential flights shall not be authorized. Any flight open to misinterpretation by the public as a non

- essent ial flight shall be avoided.

E. PERSONNEL AUTHORIZED TO PILOT, CREW, AND TAXI ACSAS AIRCRAFT:

1. Aircraft crewmembers must have been Qualified for the position filled as
provided for in this Policies and Procedures manual. Air Squadron Pilot
members Qualifi ed as PIC may act as SIC

.

2. No one shall be permitted to taxi an Air Squadron aircraft except those persons
authorized to fly the aircraft as PIC or SIC or those specifically authorized by an
FAA approved maintenance facility.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AI R SQUADRON

POLICIES AND PROCEDURES NUMBER: 3.2 PAGES: 1 of 3

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 3

- Policy Guidance SUBJECT: Aircrew Coordination

I. PURPOSE : To provide guidance for the u se of Alameda County Sheriff Air Squadron Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the

control of ACSAS members when those ai rcraft are being utilized for a specific Sheriff’s Office sanctioned mission (“Mission”)

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for support of Sanctioned Missions including ACSAS training.

III. PROCEDURE: Cockpit Resou rce Management Training (CRM)

A. CRITICAL BEHAVIORAL SKILLS: The objective of the CRM Program is to integrate
specifically defined behavioral skills into operational procedures. CRM will increase
Mission effectiveness, minimize crew preventable error, maxi mize aircrew coordination, and optimize risk management.

1. The sequence of critical behavioral skills that form the basis of CRM are:

a. Assessing an evolving situation.

b. Verifying information.

c. Identifying solutions.

d. Anticipating decision consequences.

e. Making the decision.

f. Telling other s of the decision and rational.

g. Evaluating the decision.

2. Key individual behavioral characteristics are:Transport Operations

ACSAS Policy and Procedures Manual 2

a. Assertiveness: An individual’s willingness to actively participate, state, and
maintain a position, until convince d by the facts that other options are better.
Assertiveness is respectful and professional, used to resolve problems
appropriately, and to improve Mission effectiveness and safety.

b. Mission Analysis: The ability to develop short

- term, long

- term, and

con tingency plans and to coordinate, allocate, and monitor crew and aircraft resources. Effective planning leads to flight conduct that removes uncertainty, increases m ission effe ctiveness, and enhances safety.

c. Communication: The ability to clearly and acc urately send and acknowledge
information, instructions, or commands, and provide useful feedback.

Effective communication is vital to ensure that all crewmembers understa nd

aircraft and Mission status.

d. Leadership: The ability to direct and coordinate th e activities of other
crewmembers and to encourage the crew to work together as a team. There
are two types of leadership:

i. Designated leadership

- Leadership by authority, crew position, rank, or
title. This is the normal mode of leadership.

ii. Function al Leadership

- Leaders hip by knowledge or expertise. Functional leadership is temporary and allows the most qualified individual to take charge of the situation.

e. Adaptability/Flexibility: The ability to alter a course of action based on new

informatio n, maintain constructive behavior under pressure, and adapt to internal and external environmental changes. The success of the Mission depends on the crew’s ability to alter behavior and dynamically manage crew

resources to meet situational demands.

f. Sit uational Awareness: The degree of accuracy by which one’s perception of
the current environment mirrors reality. Maintaining a high level of
situational awareness will better prepare crews to respond to unexpected

situations.

3. Loss of Aircrew Coordinati on: The loss of aircrew coordination often results in
one or more of the following manifestations:

a. Fixation on one task to the determent of others.

b. Confusion.

c. Violation of FARs/Flight minimums.Transport Operations

ACSAS Policy and Procedures Manual 3

d. Violation of Standard Operating Procedures ( SOP )

.

e. N o one in charge.

f. Failure to meet Mission requirements.

g. Absence of communication.

4. Enhancing Aircrew Coordination: To enhance aircrew coordination awareness and standardization, Pilots in Command shall monitor her/his and the crew’s
behaviors in all p hases of flight. The PIC shall conduct a post flight debriefing concerning any loss of crew coordination and discuss how to improve crew

coord ination.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 3.3 PAGES: 1 of 2

RELATED ORDE RS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 3

- Policy Guidance SUBJECT: Operational Risk Management / Decision Making (ORM/DM)

I. PURPOSE : To provide guidance for the use of Alameda County Sheriff Air Squadron

Aircra ft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the
control of ACSAS members when those aircraft are being utilized for a specific Sheriff ’s Office sanctioned mission (“Mission”)

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for support of Sanctioned Missions and ACSAS training.

III. PROCEDURE:

A. OPERATIONAL RISK MANAGEMENT/DECISION MAKING (ORM/DM ) : ORM/DM is
a systematic, decision

- making process used to identify and manage hazards that endanger Alameda County Sheriff’s Air Squadron personnel and resources.
ORM/DM is a tool used to make informed decisions by providing the best
knowledge and experience availabl e. Its purpose is to enhance safety by anticipating hazards and reducing potential for personal injury and damage to

property.

B. ORM/DM EMPLOYS A FIVE

- STEP PROCESS:

1. Identify hazards.

2. Assess hazards.

3. Make risk decisions.

4. Implement controls.

5. Supervise

C. ORM /DM UTILIZES THREE LEVELS: The ORM/DM process is utilized on three
levels based upon time and assets available.Transport Operations

ACSAS Policy and Procedures Manual 2 1. Time critical: A quick mental review of the five

- step process when time does not allow for any more (i.e. in

- flight mission/situation c hanges).

2. Deliberate: Experience and brainstorming are used to identify hazards and

deliberation is best done in groups.

3. In

- depth: More substantial tools are used to thoroughly study the hazards and
their associated risk in complex operations.

D. ORM/DM IS GUIDED BY FOUR PRINCIPLES:

1. Accept risk when benefits outweigh the costs.

2. Accept no unnecessary risk.

3. Anticipate and manage risk planning.

4. Make risk decisions at the right level.

5. Enhancing ORM/DM

E. RISK MANAGEMENT AND CREW COORDINATION: To enhance ORM/DM awareness and standardization, the Training Officer shall incorporate risk management
concepts and wording into crew coordination exercises, both verbal and written.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 3.4 PAG ES: 1 of 2

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 3

- Policy Guidance SUBJECT: Aircraft and Equipment Maintenance and Functional Check Flights

I. PURPOSE : To provide guidance for the use of Ala meda County Sheriff Air Squadron Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the

control of ACSAS members when those aircraft ar e being utilized for a specific Sheriff’s Office sanctioned mission (“Mission”)

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for
support of Sanctioned Missions and ACSAS training.

III. PROCEDURE:

A. MAINTENANCE: All aircraft used in an ACSAS Mission or by ACSAS members in an
activity associated with ACSAS membership, by example and not limited to activities such as a fly

- in, shall be in compliance with the following requirements. Expenses
related to compliance with the requir ements of this Chapter shall be the
responsibility of the aircraft owner not of the ACSAS . In the event of the use of a

non

- owned aircraft, for example a rented or borrowed aircraft, by an ACSAS
member, that ACSAS member shall be responsible for confirmin g that the rented or
borrowed aircraft is in compliance with this Chapter.

1. The aircraft shall have a current FAA Airworthiness Certificate.

2. A copy of the Aircraft Maintenance Log Book page showing completion of the
most recent annual aircraft inspectio n shall be delivered to the Safety Lieutenant
by the earlier of 10 business days of complet ion of the annual inspection or prior

to the use the aircraft in an AC SAS Mission or in an activity associated with
ACSAS membership.Transport Operations

ACSAS Policy and Procedures Manual 2 3. Transport aircraft shall be maintained in compliance with FARs Part 91, Part 43,

and related FARS and shall be in timely compliance with all Airworthiness

Directives

.

4. Transport aircraft m ust have components overhauled prior to reaching

m anufacturer’s reco mm ended ti m e between overha ul.

B. FUNCTIONAL CHECK FLIGHT: After specified maintenance has been performed on ACSAS aircraft, a functional check flight shall be conducted with the minimum crew
required for safe flight. A functional check flight is required if any of the following

item s have undergone repair/maintenance. Ground checks should proceed all flight checks and may be substituted for flight checks where specificall y allowed for by the

FARs.

1. Any primary or secondary flight control system or control surface, i.e. ailerons,

ru dder, elevator trim tab, etc.

2. T he engine and/or its accessories, i.e. cylinder work, magneto work, electrical

work, etc.

3. Communication, navigation, and instruments required for flight by the FARs.

C. CREW COMPOSITION: Functional check flights shall be a ccomplished with the
minimum crew required. Typically only a Pilot in Command will be required. If the
need arises for maintenance personnel to accompany the Pilot in Command on the check flight, the Pilot in Command shall provide the maintenance person a passenger safety briefing as required by the FARs. Except for a maintenance person, passengers shall not be carried on functional check flights.

D. WEATHER CRITERIA: Functional check flights should be conducted during daylight
hours within the local flyi ng area in VMC and under VFR. Those portions of the flights that are considered critical shall be conducted in the vicinity of a suitable
landing area.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 3.5 PAGES: 1 of 2

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 3

- Policy Guidance SUBJECT: Reporting and Recording

Deviations from and Violations of Regulations and Accident & Incident

Information

I. PURPOSE : To provide guidanc e for the use of Alameda County Sheriff Air Squadron

members.

II. POLICY: The Alameda County Sheriff Air Squadron members shall comply with reporting and recording requirements of this Po licies and Procedures manual.

III. PROCEDURE:

A. REPORTING : Reporting and recording of deviations from and violatio ns of FARs,

Accident and Incident information shall be required of Squadron members acting as
PIC, SIC, or otherwise as a participant, and whether or not incurred on an ACSAS

Mission. All Squadron members shall al so report violations of other relevant government regulations such as driving under t he influence of drug or alcohol.
Reports required under this Section 3.5 should be made as follows.

1. Squadron members shall promptly notify the Squadron Captain. The first
communication may be made by telephone but must be promptly followed by a written report and a copy of all report s filed with any government agency. The
written report may be made by email with attachments of the filed reports.

2. The Captain shall promptly notify the Liaison Officer of the event. The Captain

will evaluate the violation and report the Captain’s findings and

recommendation to the Liaison Officer.

B. SHERIFF’S AUTHORITY: The Sheriff has the authority to issue disciplinary action as

a result of violation that constitutes a violation of the rules and regulations of the

ACSAS and the ACSO.Transport Operations

ACSAS Policy and Procedures Manual 2 C. FAA REPORTS AND COOPERATION: Except as to m andatory reports required by the
FARs and other government regulations

, w hen t he deviation, violation, accident

, or
incident involves directly or indirectly a Mission or an activity related to ACSAS
membership, and when the ACSAS member is requested to do so by the FAA or
other government agency, ACSAS members :

1. Shall not release the names of the aircrew. Names a re to be released only by the Sheriff or his designated representative. This procedure is necessary to prevent any information from being disseminated concerning ACSAS personnel without the Sheriff’s knowledge and authorization.

2. May furnish only factual information (excluding aircrew names) that would
normally be available to air traffic control facilities; this response shall not
contain any conjectures, assumptions, or hearsay.

D. RESPONSIBILITIES OF THE ACSAS CAPTAIN AND LIAISON OFFICER: The ACSAS
Capt ain or Liaison Officer shall ensure that each member of the ACSAS understands
that they may make oral and written statements to FAA or other government agency personnel, but that such a statement is voluntary and may be used against the individual making t he statement.

E. RESPONSIBILITIES OF THE MEMBER: In the event of an Accident or Incident during
a Mission that disables the aircraft, the pilot in command is responsible for the safe
custody of all Squadron equipment onboard the aircraft until the aircraft can be moved to a secure facility.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 3.6 PAGES: 1 of 4

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 3

- Policy Guidance SUBJECT: Mi ssion Authorization, Flight Planning and Flight Crew Requirements

I. PURPOSE : To provide guidance for the use of Alameda County Sheriff Air Squadron Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by
the Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under
the control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s Office sanctioned mission (“Mission”).

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for support of Sanctioned Missions and ACSAS training.

III. PROCEDURE:

A. FLIGHT AUTHORIZATION: Authority. ACSAS aircraft shall be flown only by
Qualified Air Squadron members and only as authorized by the Captain or Liaison

Officer . The Captain or Liaison Officer shall ensure that a flight is consistent with the mission of the Air Squadron and the Alameda County Sheriff’s Office. All flights
shall be in the interest of law enforcement and/or homeland security and /or

emergency services. All flights must remain within the continental United States.
When there are multiple requests for flights, the Alameda County Sheriff Office shall determine the highest priority from among the requests.

B. DOCUMENTATION: Authorization for a flight shall be documented in accordance
with the dispatch directives including by completion of the ACSAS Sanctioned

Mission Dispatch Form and signed by the Pilot in Command prior to departure and the ACSAS Flight Log Form [See Chapter 14: Forms]. As a minimum, the AC SAS

Sanctioned

- Mission Dispatch Form shall contain the following elements:Transport Operations

ACSAS Policy and Procedures Manual 2 1. Names and function of all flight personnel.

2. Designation of the pilot in comman d, second in command, passenger(s)
and/or cargo

.

3. Mission assigned.

4. Point of departure, desti nation, and en route stopover points. If applicable, the flight shall have a Cross

- Country Flight designation.

5. Beginning and ending tach time.

6. Summary of Mission.

C. FLIGHT CREW REQUIREMENTS: Prior to authorizing a flight in an Alameda
County Sheriff Air Squadron Aircraft, the Captain, and or, Liaison Officer shall :

1. D etermine whether the flight is to be a Transport flight as defined in this
Policy and Procedures manual.

2. E nsure that the person designated as pilot in command is Qualified for the fligh t and that the minimum flight crew requirements are met.

D. APPROVAL CHECKLIST: The following pre

- approval checklist provides additional
factors, which should be considered by the approving authority. These risk
considerations are not intended to impose u nnecessary restrictions on those flights that are deemed necessary to the mission of the Alameda County Sheriff’s
Office or the training of ACSAS aircrew members.

1. Does the flight achieve Air Squadron training objectives?

2. Does the flight contribute to t he Transport mission of A.C.S.O?

3. Could this flight be perceived by the public as not in the best interest of the

A.C.S.O?

4. Has the aircrew thoroughly planned all aspects of the flight? Are they Qualified
and properly designated to conduct the flight?

5. Is proper security for the aircraft adequate at the intended destination?

6. Have adequate maintenance precautions been planned to ensure that proper servicing and maintenance of the aircraft has been performed?Transport Operations

ACSAS Policy and Procedures Manual 3 7. Is there adequate time available for requi red flight planning?

E. FLIGHT PLANNING: Before commencing a flight, the PIC shall be familiar with all
available information appropriate to the intended operation and prepared and planned the flight in accordance with the applicable FARs. Such information
should include, but is not limited, to available weather reports and forecasts,
TFRs/ NOTAM’s, fuel requirements, terminal approach procedures, alternatives
available if the flight cannot be completed as planned, and any anticipated traffic
delays. In add ition, the PIC shall conduct a risk assessment prior to the flight and is responsible for compliance with items 1 through 9 below.

1. The fligh t has been properly authorized.

2. Adequate flight planning data, including TFR/ NOTAM service, was available for

acc urate and complete planning.

3. The flight will be conducted in accordance with governing directives and
adherence to criteria for fuel requirements and weather minimums.

4. The PIC is current for instrument flight if the pla nned flight will encounter IMC.

5. Cr ew and Passenger Briefing: Prior to each takeoff, the PIC

m ust ensure that all passengers have been orally briefed on the following:

a. The flight is being per m itted under this grant of exe mption and that
the operator is not a certi f icated co mm ercial operat or;
b. S m oking : There shall be no smoking in the aircraft or on the ramp
around this or any other aircraft;

c. Use of safety belts, shoulder harnesses, and child restraint syste m s:

W hen, where, and under what conditions it is necessary to have his or
her safety belt and, if installed, his or her shoulder harness fastened

about him or her;

d. The place m ent of seat backs in an upright position before takeoff and
landing;

e. Location and m eans for opening the passenger entry door and

e m ergency exits;

f. Location of surviva l equip m ent;

g. Use of nor m al and e m ergency oxygen installed;

h. Location and operation of fire extinguishers; and

i. Prior to each takeoff, the PIC m ust ensure that any passenger who

m ay need the assistance of another person to exit the aircraft has

received a bri efing as to the procedures to be followed if an
emergency evacuation occurs.

6. Weight and balance calculations have been made for each takeoff.Transport Operations

ACSAS Policy and Procedures Manual 4 7. All cargo, personal baggage, and individual items are secured.

8. Runway length required for takeoff and for land ing have been checked based
upon the weight of the aircraft, the airfield elevation, the airfield slope, the condition of the runway, the presence of precipitation and standing water,

snow, or ice.

9. The pilot in command acknowledges responsibility for the safe and orderly conduct of the flight.

F. SCOPE OF GUIDANCE AND RISK ASSESSMENT: The above checklist is derived
from policy guidance contained in other sections of this manual. The checklist is
not inclusive since it does not cover unique risk factors de termined by operating environment, geographical location, and aircrew personal factors. However, the checklist should be a starting point for conducting a thorough risk assessment of each intended flight. This guidance is neither intended to reduce the fr equency and/or value of training nor is it intended as a substitute for thorough planning,
sound airmanship, and good judgment. The Captain shall ensure appropriate procedures are in place for consistent monitoring of full compliance with this
guidance.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 3.7 PAGES: 1 of 2

RELATED ORDERS:

ISSUED DATE: March 26, 2007

REVIEW DATE:

REVISION DATE:

CHAPTER: 3

- Policy Guidance SUBJECT: Carriage of Cargo, Baggage, and
Dogs

I. PURPOSE : To provide guidance for the use of Alameda County Sheriff Air Squadron Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s Office sanctioned mission (“Mission”).

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for
support of Sanctioned Missions and ACSAS trai ning.

III. PROCEDURE:

A. CARRIAGE OF CARGO: Cargo shall include baggage, boxed and unboxed items, and law enforcement support dogs.

B. SECURING OF CARGO: All cargo shall be secured to fixed points by restraining
equipment whether by seat belts or FAA approved cargo tie downs.

C. LIMITATIONS: Cargo shall meet FAA requirement and not exceed in weight and
dimension the limitations, as published in the OM or placarded or identified in the aircraft maintenance log pursuant to a STC for the following:

1. Restrain ing devices,

2. The area of the aircraft in which the cargo is located, and

3. The aircraft weight and balance. A weight and balance will be calculated before each flight and the aircraft must be within its weight and balance in order to undertake the flight.

D. SPECIAL REQUIREMENTS CARRIAGE OF DOGS. Transport of dogs shall be subject to the following specific requirements.Transport Operations

ACSAS Policy and Procedures Manual 2 1. All dogs transported shall either be :

a. In a container that will confine the dog and that container must be attached

to a tie down so t hat the container’s movement will be constrained, or

b. If the dog is occupying a seat, the dog must:

i. Be in a harness of sufficient strength and design withstand the same “ g ”
forces as a cargo tie down,

ii. Connected to the a seat belt which shall be tighte ned sufficiently to keep the dog from moving from the seat,

iii. The seat should be first covered in a water impermeable covering that
has on top a water absorbent pad .

2. A ll dogs not in a crate must be muzzled while in the aircraf t

.

3. All dogs not in a crat e must be accompanied by its handler or equivalent.

4. Whenever possible, the dog and its handler shall receive a familiarization session with the aircraft consisting of loading and unloading , a ircraft taxi,
takeoff, cruise and landing

.

5. Squadron member s who own aircraft and wish to be engaged in the dog carriage program shall have their aircraft evaluated by the Safety Lieutenant and the Squadron designated aircraft A&P.

6. The PIC and SIC shall be qualified by the Training Lieutenant for carriage of

car go and dogs.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 4.1 PAGES: 1 of 2

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 4

- Flight Authorization, Planning, and Approval SU BJECT: Minimum Flight C rew Requirements

I. PURPOSE : To provide guidance for the use of Alameda County Sheriff Air Squadron Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the Alameda County Sheriff’s Air Squadron inc lude aircraft owned or otherwise under the control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s Office sanctioned mission (“Mission”).

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for

su pport of Sanctioned Missions and ACSAS training.

III. PROCEDURE: MINI MUM FLIGHT CREW REQUIREMENTS: The Captain shall assign
flight crewmembers in accordance with the directives stated below.

A. Pilo t in Command (PIC): A PIC Qualified for the type of Mission to be flown shall be assigned for all Missions flown by ACSAS aircraft.

B. Second in Command (SIC): A SIC Qualified for the type of Mission to be flown shall be assigned for the following multi

- piloted aircraft Missions:

1. Class B air space operations

2. Tr ansport Mission

3. Any other Mission when safety of flight is concerned due to workload imposed
on the pilot in command and area of operation.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 4.2 PAGES: 1 of 5

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 4

- Flight Authorization, Planning, and Approval SUBJECT: Other Preflight Requirements

I. PURPOSE : To provide guidance for the use of Alameda County Sheriff Air Squadron

Aircra ft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the
Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the
control of ACSAS members when those aircraft are being utilized for a specific Sheriff ’s Office sanctioned mission (“Mission”).

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for support of Sanctioned Missions and ACSAS training.

III. PROCEDURE: OTHER FLIGHT REQUIREMENTS:

A. Call Sign Requirements:

1. Call sign us age for non

- law enforcement Missions shall be the registration number assigned to the aircraft, i.e. N5525U.

a. Call sign usage for law enforcement Missions shall be the designators
established under FAA Order 7110.67D. This Order establishes procedures

for ATC facilities to provide assistance to aircraft operated by law
enforcement/military organizations, in conducting special air interdiction
and surveillance Missions. A sanctioned Mission is not necessarily a law

enforcement Mission. The PIC must make s ure that the Mission is a law enforcement Mission before using the law enforcement designator.

b. As provided for under FAA Order 7110.67D, the ACSAS pilot will identify the aircraft by stating the appropriate call sign listed below followed by the last

two numbers of the aircraft’s registration number. The Call sign to be used is

IDAHO , i.e. “IDAHO 25” for an aircraft with a FAA registration number of

N5525U.Transport Operations

ACSAS Policy and Procedures Manual 2 B. Weather Briefing: Pilots are responsible for reviewing and being familiar with the

weather cond itions for the area in which flight is contemplated. Weather briefings
may be obtained in person or by telephone or other FAA approved services.

C. VFR Non

- Transport flights: VFR Flight plans for Non

- Transport fligh ts shall be
required as provided in Chapt er 5, Section 3 :

D. IFR Flight Plans Transport Flights :

1. Regardless of VFR w eather, all Transport Flights shall have

, and be flown in

accordance with

, an IFR fligh t plan . This requirement serves to reduce

, under

VFR conditions

, the potential f or midair co llision and avoid prohibited airspace.

2. For IFR flight plans, forecast meteorological conditions must meet the weather
minimum criteria shown in Figure 4

- 1

.

3. All Transport flights must be planned to land at an airport with a precision
approach or a GPS, L OC, LOC BC, or VOR DME Approach

.

4. IFR flight plans may be filed for a destination at which forecasted weather is
below appropriate minimums provided a suitable alternate airfield is forecast to

have at least 3,000

- foot ceiling and 3

- statue mile visibility during the period 1

- hour before ETA and 1 hour after ETA.

5. Alternate Airfield: An alternate airfield is required when weather at the

destination is forecast to be less than 3,000

- foot ceiling and 3

- statue

- mile visibility during the period 1 hour before E TA and 1 hour after ETA. If an
alternate airfield is required, it must have a published approach authorized in
Chapter 4.2, compatible with the installed operable aircraft navigation
equipment that can be flown without the use of two

- way radio communicatio n.Transport Operations

ACSAS Policy and Procedures Manual 3 

### ETA MINUS 1 HOUR TO

ETA PLUS 1 HOUR ETA MINUS 1 HOUR TO

ETA PLUS 1 HOUR

NON PRECISION

GPS, LOC, LOC BC,

VOR DME

Minimums +100ft

except Daylight circling approach minimums

+ 500 ft

. Night time circling
approach prohibited if
airport is not VFR. PRECISION

Minimums + 100ft NON PRECISION

GPS, LOC, LOC BC,

VOR DME

Minimums +200ft + 1 mi
except Daylight circling
approach minimums

+500ft + 1 mi.
Night time circling
approach prohibited if
airport is not VFR. PRECISION

Minimums + 200ft

+1 mi

Figure 4

- 1. IFR Filing Criteria

Note: Minimums are the published minimums plus additional ceiling and visibility requirements as depicted in Figure 4

- 1.

APPROACH MINIMUMS APPROACH MINIMUMS

ALTERNATE AIRPORT

NON PRECISION

GPS, LOC, LOC BC,

VOR DME

Minimums +100ft except
Daylight circling approach

minimums + 500ft.
Night time circling approach
prohibited if airport is not VFR. PRECISION

Minimums +

100ft NON PRECISION

GPS, LOC, LOC BC,

VOR DME

Minimums +100ft except
Daylig ht circling approach

mi nimums +500ft.
Night time circling approach
prohibited if airport is not VFR. PRECISION

Minimums +

100ft

8E

Figure 4

- 2. IFR Approach Criteria

Note: Approach Minimums are the published minimums plus additional
ceiling and visibility requirement s as depicted in Figure 4

- 2.

6. Icing and Thunderstorm Conditions: Flights shall be planned to circumvent areas of forecast atmospheric icing and thunderstorm conditions.

7. Minimum Fuel Requirements: ACAS aircraft sha ll carry sufficient usable fuel

consid ering all meteorological factors and Mission requirements as computed

below:Transport Operations

ACSAS Policy and Procedures Manual 4

a) If an alternate airfield is not required, then sufficient fuel is required to fly from takeoff to destination airfield, plus a reserve to permit flight for 1 hour

at normal crui se.

b) If an alternate is required, fuel to fly from takeoff to the destination airfield and thence to the alternate airfield, plus a reserve to permit flight for 1 hour

at normal cruise.

c) In no case, shall the planned fuel reserve after final landing at d estination or alternate airfield, if one is required, be less than that needed for 1 hour of flight, computed fuel consumption based on maximum endurance operation

at normal cruise altitudes and power settings

.

8. All pilots shall adhere to the following:

a) Each T PIC shall use only the approaches and additions to published approach minimums shown in Figure 4

- 2 . Dependent upon runway conditions and current
wind and weather, a Precision Approach should be flown in lieu of a Non

Precision Approach.

b) For night la ndings made in VFR conditions , the pilot shall use when available
runways with functional vertical guidance (visual approach slope indicator, precision approach path indicator, instrument flight syste m.

c) Pilot will not attempt circling approaches at night except if the airport is VFR

.

d) Add 50 percent to pilot operating handbook runway length performance to clear the obstacle for takeoff and landing under ambient conditions;

e) For IMC takeoff minimums, the pilot must apply 50 percent above the
approach landin g minimums . (Example: Oakland International Airport (OAK)
minimums 200/1/2, then the takeoff minimums will be at least 300 feet a nd
3/4

- statute

- mile visibility).

f) The TPIC will adhere to FAR flight planning requirements.

g) Pilots are requested to use non

- pu nitive report process to co mm unicate any and all
situations when safety of flight was co m pro m i sed;

h) Pilots are requested to provide feedback on weather, airports, air traffic control, other pilots, etc., that could co m pro m i se safety for future flights;

i) Th e pilot m ust ensure that before engine start to completed engine stop all passengers are restrained by FAA

- approved seat belts or FAA

- approved child safety seat. The only exception shall be during flight change of seat positions, quick access to luggage, c are and/or feeding of a child, or use of the lavatory;Transport Operations

ACSAS Policy and Procedures Manual 5

j) Pilots will consult all available weather products, wind sock, etc

. , to verify departure will be from the correct runway relative to wind conditions;

k) Pilots will utilize co m puter devices and reading m aterial only as these are
pertinent to sa f

e operation of the f

light and will re f

rain f rom any and all

distractions that could co mpro m i se safety of flight; and

l) Pilots will utilize and brief passengers that a sterile cockpit condition exists during

taxi an d takeoff until r eaching cruise altitude and during descent from cruise altitude, descent, approach, landing, and taxi to ra m p.

m) Closing of Flight Plan: It is the responsibility of the pilot in command to
ensure that the Squadron Captain or her/his designe e is notified as soon as is practicable of flight termination at each airport destination. The pilot shall upon landing close the flight plan with FAA flight service through any

communication available. The pilot may close the flight plan with airport in sight only where there will be no available means of communications with the FAA flight service when on the ground.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 5.1 PAGES: 1 of 2

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 5

- Flight Rules SUBJECT: General Flight Rules

I. PURPOSE : To provide guidance for the use of Alameda County Sheriff Air Squadron Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to airc raft owned by the Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s Office sanctioned mission (“Mission”).

II. POLICY: The Alameda Cou nty Sheriff Air Squadron aircraft shall be used only for support of Sanctioned Missions and ACSAS training.

III. PROCEDURE:

A. GENERAL FLIGHT RULES:

1. Aircraft Lighting: As required by the FARs with the addition of any other
available lighting so as to increas e the visibility of the aircraft to other air traffic. Landing and taxi lights are recommended to be on in areas of high bird concentration. Good judgment should be exercised to avoid blinding pilots of other aircraft that are either airborne or on the g round.

2. Right

- of Way Between Aircraft: Alameda County Sheriff Air Squadron aircraft
are allowed special privileges by ATC to accomplish its Mission; this does not relieve the pilot in command from complying with FARs Right of Way rules.

3. Unusual maneuve rs w ithin Class B, C and D Airspace: Pilots shall not perform or
request clearance to perform unusual maneuvers within Class B, C, or D airspace if such maneuvers are not essential to the performance of the flight. ATC
personnel are not permitted to appr ove a pilot’s request or ask a pilot to
perform such maneuvers. Unusual maneuvers include unnecessary low passes,
unscheduled fly

- bys, climbs at steep angles, practice approaches to below specific minimums (unless a landing is to be made), or so

- called “f lat

- hat t ing”Transport Operations

ACSAS Policy and Procedures Manual 2

wherein a flight is conducted at a low altitude and/or a high rate of speed for
thrill purposes.

4. Aircraft Speed: Alameda County Sheriff Air Squadron aircraft shall be at all times
operated by the PIC within airspeed parameters specified by the approved flight

manual , markings, and placards for the aircraft being flown

. During surveillance
operations the aircraft is operated at slower than normal speeds and in a continuous geographical location for extended periods. This increases the

potenti al for midair c ollisions, every effort should be made by the PIC to operate in Class B airspace, or to limit the time spent orbiting outside Class B airspace.

5. Special Use Airspace: Alameda County Sheriff Air Squadron aircraft will comply

with FARs 91.133 regarding prohibited and restricted airspace. All regulations regarding special use airspace, i.e. Warning and Alert Areas, MOA’s, etc. shall be
followed at all times. There are no special provisions made for law enforcement

aircraft.

6. Aerobatic Flight : Aerobatic flight in Alameda County Sheriff Air Squadron aircraft is prohibited. The aircraft shall be operated within the normal category

limitations at all times.

7. Simulated Instrument Flight: All simulated instrument training conducted during a Squa dron training Mission shall be approved by the Training Officer,
conducted in accordance with applicable FARs and shall include as a safety pilot
a Qualified squadron pilot.

8. Formation Flying: Formation Flying is not authorized in the Alameda County

Sher iff Air Squadron Missions.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 5.2 PAGES: 1 of 3

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 5

– Visual Flight Rules SUBJECT: Vis ual Flight Rules

I. PURPOSE : To provide guidance for the use of Alameda County Sheriff Air Squadron Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the
Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s Office sanctioned mission (“Mission”).

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for
support of Sanctioned Mi ssions and ACSAS training.

III. PROCEDURE: VISUAL FLIGHT RULES: For No n

- Transport F lights fixed

- wing aircraft

and as provided for in Chapter 5.3 III (A) 2 (a ), below, for T ransport Flights rotor

- win g
aircraft

.

A. Compliance with Directives: The pilot in com mand shall ascertain that the
contemplated N on

- Transport flight can be conducted in accordance with the visual
flight requirements of FARs, other governing regulations, and flight rules set forth in

this instruction.

1. Judgment: Although choice of flight rules to be followed is normally dictated by
weather and Mission considerations, sound judgment plays a most important

role. The established weather criteria specified in the FARs and in this P&P are minimums. The pilot should allow a greater margin of safety when operational
requirements permit, particularly in terminal areas or when reduced visibility or

cloud conditions make f light under VFR questionable.

2. Special VFR: Special VFR departures or arrivals are not permitted for ACSAS flights of any type

.Transport Operations

ACSAS Policy and Procedures Manual 2 3. See and Avoid: The see

- and

- avoid concept applies to visual flight conditions, thus eliminating the need for specific route clearance from ATC agencies under
most circumstances. Since pilots are responsible for their own separation from

other aircraft, conditions must exist that permit ample opportunity to see and

avoid other air traffic and maintain obstruction clearance. When available, radar
advisory service shall be requested especially when operating in high

- density

traffic areas.

4. VFR Weather Mi nimums. Existing and forecast weather must be such as to
permit VFR operations for the entire duration of the flight.

5. Weather Conditions Precluding VFR Flight: When weather conditions

encountered in

- flight preclude compliance with visual flight rules, the pilot in
command shall take appropriate action as follows:

a. Alter the route of the flight so as to continue under VFR conditions or remain in VFR conditions until a change of flight plan is filed and IFR clearance

obtained, or

b. Remain in VFR condition s and land at a suitable alternate.

c. Training Missions shall be conducted in VFR conditions with cloud clearance
and visibility as appropriate to the applicable airspace as required by FARs except where this POLICIES AND PROCEDURES Manual calls for greate r cloud clearance and/or greater visibility in which case the greater standard
shall apply.

d. Except as necessary for takeoff and landing no ACSAS flight of any category shall be conducted below an altitude of 1,000 feet above ground level or

surface of th e water (AGL). The Squadron Captain may authorize specific
helicopter flights to operate at an altitude below 1,000 feet AGL so long as the flight is in VFR conditions and complies with the FARs and is deemed safe by

the PIC.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AI R SQUADRON

POLICIES AND PROCEDURES NUMBER: 5.3 PAGES: 1 of 3

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 5

- Flight Rules SUBJECT: Instrument Procedures

I. PURPOSE : To provide guidance for the use of Alameda County Sheriff Air Squadron Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the
Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the

control of ACSAS members when those aircr aft are being utilized for a specific Sheriff’s Office sanctioned mission (“Mission”).

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for support of Sanctioned Missions and ACSAS training.

III. PROCEDURE: Instrument Procedures

.

A. TRANSPORT FLIGHTS:

1. Fixed

- Wing Transport Flights : Transport flights in a fixed

- wing aircraft must be in an aircraft that meets the requirements of the FARs for instrument flight and

shall be conducted under an IFR flight plan whether or not the weather

c onditions are IFR or VFR and the flight must be approved by the Captain or the Captain’s designee or the Liaison Officer. All n ight operations must be explicitly

authorized and approved by the Captain or the Captain’s designee or the Liaison

Officer.

2. Rot or

- Wing Transport Flights:

a. For rotor

- wing aircraft only, a Transport Flight of no greater than 60 nautical
miles may be conducted under VFR in accordance with the requirements of
Chapter 5.2. III.

b. Except as provided for in this Chapter 5.3 III, subsecti on 2 (a) above, a Rotor

Wing Transport Flight must be in an aircraft that meets the requirements ofTransport Operations

ACSAS Policy and Procedures Manual 2

the FARs for instrument flight and shall be conducted under an IFR flight plan whether or not the weather conditions are IFR or VFR and the flight

must be a pproved by the Captain or the Captain’s designee or the Liaison
Officer. All night operations must be explicitly authorized and approved by the Captain or the Captain’s designee or the Liaison Officer.

B. INSTRUMENT DEPARTURES:

1. The aircraft must be equip ped with operable equipment required by the FARs and related publications for the instrument approach being undertaken or taken

into consideration.

2. For IMC takeoff minimums, the pilot must apply 50 percent above the approach landing minimums. (Example: B altimore

- Washington International Airport
minimums 200/1/2, then the takeoff minimums will be at least 300 feet and
3/4

- statute

- mile visibility)

3. Standard Instrument Departure (SID). At locations where a SID is available,
pilots are encouraged to utilize a SID appropriate to the performance of their
aircraft and their respective experience. An appropriate SID should be selected
during preflight planning for pilots to obtain the greatest benefit from
standardization of instrument departures and to have a cl ear course of action to

follow in the event of communication failure.

C. INSTRUMENT APPROACHES AND LANDING MINIMUMS:

1. General: For straight in approaches, pilots should use RVR, if available, to
determine if visibility meets the weather criteria for the pa rticular approach being used. Reported visibility shall be used for circling approach criteria.

2. Approach Criteria: An instrument approach shall not be commenced if the
reported weat her is below published minimums with additions to ceiling and
visibility required under this P & P Manual for the approach being conducted.
The approach is considered to commence when the aircraft begins a descent
from the Initial Approach Fix (IAF). Once an approach has been commenced,
pilots may, at their discretion, continu e the approach to the published landing

minimums.

3. Criteria for Continuing Instrument Approaches to a Landing: Pilots shall not
descend below the prescribed P & P Manual minimum descent altitude (MDA) or continue an approach below decision height (DH) un less they have the runway environment in sight and in their judgment a safe landing can be executed, either
straight

- in or a circling approach, whichever i s specified in their clearance and

authorized in this P & P Manual

.Transport Operations

ACSAS Policy and Procedures Manual 3 4. Circli ng Approaches: Circling A pproaches when authorized in this P & P Manual
may not be executed unless the ceili ng at the destination airport is at least 500 feet above the published circling minimum.

5. Precision Approaches: A missed approach shall be executed immediately upon reaching the decision height unless the runway environment is in sight and a safe landing can be made.

6. Non

- precision Approach: A missed approach shall be executed immediately
upon reaching the missed approach point if visual reference to the landing

runway is n ot established and/or a landing cannot be accomplished. If visual reference to the landing runway is lost while circling to land from a published
instrument approach, the missed approach specified for that particul ar procedure must be followed.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 5.4 PAGES: 1 of 2

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 5

- Flight Rules SUBJECT: Aircraft Equipment Requirements

I. PURPOSE : To pr ovide guidance for the use of Alameda County Sheriff Air Squadron Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the
Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the

control of ACS AS members when those aircraft are being utilized for a specific Sheriff’s Office sanctioned mission (“Mission”).

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for support of Sanctioned Missions and ACSAS training.

III. PROCED URE: Instrument Procedures.

A. General Requirements: Preflight procedures will be established and monitored to assure communication, navigation, and identification equipment required for the flight are operative at takeoff. Preflight/in

- flight malfunctions of such equipment
shall be construed as adequate cause to cancel/abort Missions. The pilot shall ensure that ATC is advised of any limitations of the aircraft and equipment that will
necessitate special handling.

B. Aircraft Equipment Requirements:

1. The a ircraft shall have two

- way radio communications equipment and operating navigation equipment required for the en route and approach navigational aids
to be used. Pilots planning to operate with government agencies or through
areas that require special com munication frequencies shall work with the agency to ensure communication methods and procedures will be adequate for

the Mission.

2. A functioning radar beacon transponder is required for all flight s.Transport Operations

ACSAS Policy and Procedures Manual 2 3. The pi tot heat and all vacuum pressure and electrical sources for the flight
instruments must operate within manufacturer’s specifications.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 5.5 PAGES: 1 of 2

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISIO N DATE:

CHAPTER: 5

- Flight Rules SUBJECT: Reducing Flight

- Related

Disturbances

I. PURPOSE : To provide guidance for the use of Alameda County Sheriff Air Squadron Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by t he Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s Office sanctioned mission (“Mission”).

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for support of Sanctioned Missions and ACSAS training.

III. PROCEDURE:

A. REDUCING FLIGHT RELATED DISTURBANCES: Annoyance to Civilians and Endangering Private Property. Flights of Alameda County Sheriff Air Squadron

airc raft shall be conducted so that persons on the ground experience a minimum of public annoyance. It is not enough for the pilot to be satisfied that no person is actually endangered. Definite and particular effort shall be taken to fly in such a

manner th at individuals do not believe they or their property are endangered.

1. Noise Sensitive Areas: Breeding farms, resorts, beaches, and those areas designated by the Department of the Interior as national parks, national

monuments, and national recreational a reas are examples of noise sensitive

areas.

2. Noise Sensitive Wilderness Areas: These areas shall be avoided when altitudes
of less than 3,000 feet AGL cannot be maintained except as follows:

a. Entering or departing an approved traffic or approach pattern

.

b. Where specified in the Authorized MissionTransport Operations

ACSAS Policy and Procedures Manual 2 3. Temporary Flight Restrictions and National Security Areas: Aircraft on Alameda
County Sheriff Air Squadron Mission shall not be operated within an area designated by a NOTAM within which temporary flight res trictions apply except
as permitted by the FARs.

4. Prohibited Maneuvers: Maneuvers conducted at low altitude and/or a high rate
of speed for thrill purposes over land or water are prohibited.

5. Disturbances to Wildlife: Pilots in command shall take steps to prevent their aircraft from frightening wild fowl or driving the m from their feeding grounds.

B. AVOIDANCE OF AIRCRAFT: At a minimum, aircraft shall be avoided by a margin of
at least 500 feet vertically or 1 mile lateral separation unless (a) otherwise ordered by air traffic control. The PIC shall exercise her/his best judgment as to whether or not safety requires greater separation. The PIC should exercise her/his obligations

under the FARs to decline air traffic control instructions that the PIC cons ider s
unsafe under the conditions bein g encountered or anticipated.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 6.1 PAGES: 1 of 4

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPT ER: 6

– Safety SUBJECT: Flight Precautions and Command

and Control

I. PURPOSE : To provide guidance for the use of Alameda County Sheriff Air Squadron Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the
Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s Office sanctioned mission (“Mission”)

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for support of Alameda County Sheriff ‘s Office sanctioned missions and ACSAS training.

III. PROCEDURE:

A. FLIGHT PRECAUTIONS:

1. Conduct of Flight: Pilots shall conduct their flight in such a manner as to avoid all
unacceptable risks as d etermined by the Operational Risk Management/Decision Making ORM/DM process. Each pilot shall exercise prudent judgment and take proper action (including modifying standard procedures) when dictated by emergencies that endanger life. It is the responsibili ty of the pilot/crew to fly the
aircraft, navigate, and communicate, in that priority, throughout all aspects of

routine and unusual circumstances.

2. General Flight Personnel/Passenger Restrictions: The number of persons
aboard ACSAS Aircraft engaged in f light operations shall be limited to those required to properly operate the aircraft and accomplish the assigned Mission plus any passengers on transport Missions that have been specifically approved
by th e Captain or Liaison Officer.

3. O peration of Batter y Powered Devices: Crew/passengers shall not operate
electronic equipment/battery powered devices such as personal radios, tapeTransport Operations

ACSAS Policy and Procedures Manual 2

players, cellular phones, razors, calculators, computers, etc., without the
approval of the PIC while the aircraft is in flight

.

4. Loading/Offloading: Whenever the aircraft is engaged in loading or offloading of
passengers, cargo, and crew, the aircraft engine(s) should be shut down. When the engine(s) cannot be shut down without adversely affecting the successful
completion of th e Mission, care shall be taken to ensure crew and passengers and any cargo handlers are properly briefed and appropriate sa fety precautions

are observed.

5. Starting and Taxiing: The engine shall not be started unless an Alameda County
Sheriff Air Squadron Q ualified pilot or approved mechanic is in the pilot’s seat.

6. Starting Procedures:

a. Before starting the engine the parking brake shall be set or the pilot must
ensure his/her feet are firmly on the brake pedals and that the aircraft will

not move when sta rted.

b. The person starting the aircraft shall ensure the immediate area around the aircraft is clear of personnel and equipment. Prior to engaging the starter the person starting the aircraft shall declare “clear”, wait momentarily for any

resp onse then engage the starter.

c. The use of a checklist is mandatory for prestart and starting of the aircraft.

7. Taxiing. The pilot in command is responsible for safe taxi clearance from

obstacles and other aircraft. When uncertain of safe taxi clearances, the pilo t

shall stop and utilize appropriate ground personnel prior to continuing to taxi. Instructions and use of plane handling signals appear in the Airman’s

Information Manual.

8. Takeoff:

a. Flight Personnel and Passenger Briefing. The pilot in command shall e nsure that prior to takeoff flight personnel and passengers are instructed, in compliance with the FARs, on personal safety, ingress and egress from the

aircraft including emergency exits , and the location and operation of survival
equipment (if installed)

.

b. The PIC of a Transport flight shall prior to each takeoff inform all passengers that the flight is being permitted under a grant of exemption by the FAA and
that the operator is not a certificated commercial operator.

c. Safety Belts and Shoulder Harness es: Each person’s safety belt and shoulder

harness and child restraint systems shall be worn and tightened prior toTransport Operations

ACSAS Policy and Procedures Manual 3

takeoff and shall be worn until the completion of the flight except as

necessary activiti es require temporary removal.

d. Reclining Seats: All reclining seats shall be in their upright and locked
position for all takeof

fs, landings, and emergencies.

e. Passengers sh all be briefed on the u se of normal and emergency oxygen if

installed;

f. Location and operation of fire extinguishers;

g. Loose Equ ipment. Prior to takeoff, an inspection shall be made to ensure no

loose articles, su ch as rags, waste, tools, etc. are present that might foul the
controls. Articles are to be properly stowed to prevent their coming adrift
and being lost overboard or da maging the aircraft during maneuvers. Care shall be taken to ensure proper load balance distribution of all weights.

9. Takeoff and Landing Checklists.

a. Checklists applicable to the specific aircraft shall be available in the aircraft
for mandatory use b y pilots to assist them in preparing the aircraft for
takeoff and landing. The checklist should be followed carefully and items
checked sequentially so as to ensure that all steps are performed.

b. Alameda County Sheriff Air Squadron pilots shall be famil iar with emergency
procedures for the aircraft. Those checklist items that require immediate

action shall be memorized to expedite the pilot’s reaction to the emergency.
After the initial emergency is under control the checklist shall be checked for

addit ional direction.

10. Unusual Performance of the Aircraft: Any abnormal, erratic, or other kind of unusual performance of an aircraft or its power plant, including material
failures, not otherwise reportable, shall be promptly reported to the Captain.

11. Toba cco Products and lighters in Aircraft:

a. The use of tobacco products in Alameda County Sheriff Air Squadron aircraft
is prohibited.

b. Lighters with plastic liquid reservoirs and/or containers for refilling any lighter are prohibited on ACSAS aircraft. Ligh ters with butane, propane, or methyl alcohol as a fuel are also prohibited.

c. No smoking within 100 Feet of aircraft.Transport Operations

ACSAS Policy and Procedures Manual 4 B. COMMAND AND CONTROL COMMUNICATION: Change in the control of ai rcraft
between pilots shall be e ffected in a positive manner. As a minimu m, a simple voice procedure shall be used to effect transfer of control responsibility. The pilot exercising control is responsible for control of the aircraft until that pilot acknowledges verbally the relieving pilot’s acceptance of control of the aircr aft.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON



### POLICIES AND PROCEDURES NUMBER: 6.2 PAGES: 1 of 2

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 6

– Safety SUBJECT: Prevention of Carbon Monoxide

and Other Toxic By

- Product Contamination

I. PURPOSE : To provide guidance for the use of Alameda County Sheriff Air Squadron Aircraft (the “ACSAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the Alameda County Sheriff’s Air Squadron include airc raft owned or otherwise under the control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s Office sanctioned mission (“Mission”).

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for
support of Sanctioned Missions and ACSAS training.

III. PROCEDURE: Prevention of Carbon Monoxide and Other Toxic By

- Product

Contamination

A. General. Carbon monoxide, the most common toxic gas of combustion, as well as
other toxic gases such as aldehydes, present a s erious safety of flight hazard. Prior
to service acceptance, aircraft are tested to ensure an acceptable carbon monoxide level during operation. Such factors as wear and deterioration of airframe seals and opening of seams may increase susceptibility to carbon monoxide contamination.

B. Flight Personnel Procedures. Adherence to the following procedures will reduce the risk of gaseous intoxication:

1. Pay particular attention to the detection of exhaust gas fumes and to the physical
symptoms indicating pois oning. If prior to takeoff, toxic gases are suspected as being present , the flight shall not depart until the source of contamination is

determined and eliminated.

2. Take precautions during ground operations to avoid contamination of the

aircraft either by its own exhaust or by exhaust gases of adjacent aircraft.Transport Operations

ACSAS Policy and Procedures Manual 2 3. During preflight inspection, ensure that the exhaust stacks are secure and the

eng ine cowling is properly secured.

4. Check the carbon monoxide detector for currency and indication of carbon

mono xide contamination during the preflight.Transport Operations

ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 7.1 PAGES: 1 of 5

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER 7: Aeromedical and Sur vival SUBJECT: Factors Affecting Personnel
Readiness and Qualifications

I. PURPOSE : Assure that flight and other support personnel achieve and maintain an
optimal state of physical and emotional health enhances operational readiness and
aviation safety . This section outlines basic guidelines that individuals and all levels of
supervision and command can use to attain and monitor personnel performance.

II. POLICY: Numerous physiological and psychological factors affect the readiness of flight
and support personnel to undertake their duties. Those factors must be understood by
all concerned and appropriate measures taken to assure they do not reduce personnel
readiness. Flight personnel should report any physical or psychological indisposition to

superio rs and assume flight duty only when fit to do so.

III. PROCEDURE:

A. FACTORS AFFECTING PERSONNEL READINESS AND QUALIFICATIONS

1. Rest and Sleep: Eight hours for sleep time should be made available every 24

- hour period. Ground time between flight operations should be sufficient to allow flight personnel to eat and obtain at least 8 hours of uninterrupted rest.
Flight personnel; should not be scheduled for continuous alert and/or flight duty
(requ ired awake) in excess of twelve hours. Once the PIC has perfo rmed 12

consecutive hours of duty, including one hour before and one hour after the conclusions of a flight or series of flights

, a period of 12 continuous off

- duty

hours shall be made available with non

- par ticipation in collateral duties such as

training, and off

- duty administrative activities.

2. Circadian Cycles: Circadian cycles are fluctuations of numerous body functions that are set as a “biological clock” to the individual’s local time or sleep/awake
periods. Changing local sleep/awake periods or ra pidly crossing more than three time zones disrupts an individual’s circadian cycle and can cause a markedTransport Operations

ACSAS Policy and Procedures Manual 2

decrease in performance. This condition called “sleep deprivation” or “jet lag”,
is compounded by illness, physical activity fatigue, or drugs, and is resolved only by biological adjustment to the new local time sleep/awake cycle and an

acc umulation of sleep hours to off set a sleep deficit. The time zone
accommodation can be estimated by allowing 1 day for biological adjustment for
every hour in exce ss of three time zone changes. Biological adjustment begins
when the individual has established a new daily circadian cycle. During the adjustment period, aircrew are not grounded but can be expected to perform at
a less optimal level. Those making and those undertaking flight assignments
need to keep in mind t his diminished judgment and mental and physical performance and provide an increased and adequate margin to assure safe

operation.

B. FLIGHT TIME LIMITATIONS: Precise delineation of flight time lim itations is impractical in view of the varied conditions encountered in flight operations.

However, no Mission shall be undertaken where it can be calculated that the crew duty time (calculated as the total of preflight time, flight time, post flight time, and
ground waiting time between trip legs) shall exceed the limitations set forth below. The following guidelines are based on Federal Aviation Regulations Part 135, Subpart F, Chapter 135.267, “Flight time limitations and rest requirements:

Unscheduled o ne

- and two

- pilot crews”.

1. During any 24 consecutive hours the total flight time of the assigned flight when added to any other flying by that fl ight crewmember may not exceed:

a. 8 hours for a flight crew consisting of one Pilot

- in

- Command, designated

unde r ACSAS Policies and Procedures.

b. 10 hours for a flight crew consisting of two pilots

- in

- command, designated

under ACSAS Policies and Procedures.

2. The PIC shall continually monitor the crew’s fitness for continued flight. If
turbulence, heat, area of op eration or other factors require termination of the flight prior to the completion of the Mission , the pilot in command shall notify
the Squadron Captain or her/his designee of the necessity to terminate the flight

and the estimated time of return of the a ircraft.

3. The PIC shall coordinate with the Captain or her/his designee for an appropriate
time for the flight crew to return to the most convenient airport for refueling and

crew rest.

4. If the PIC and the Captain or her/his designee agree that it is imp erative the aircraft remain on station due to, for example, an already moving target of
observation, the aircraft shall follow the target until the target arrives at a destination. The possibility that the target may move at anytime is not sufficient

reas on to keep the aircraft on station after four hours have elapsed.Transport Operations

ACSAS Policy and Procedures Manual 3 C. NUTRITION: Failure to eat meals at regular intervals may impair performance and
ability to adequately control the aircraft. The Pilot in Command is responsible for
assuring that the crew shall have adequate food and water at no less than 6 hours
during the duty day. Reducing diets should be under the strict supervision of a
Designated Medical Examiner.

D. EXERCISE: Planned physical fitness programs promote health. All personnel are

encoura ged to establish a physical fitness program for themselves. Due
consideration should be given to avoiding contact sports, skiing, etc. An adequate rest period should be allowed following strenuous exercise periods.

E. DRUGS: Drugs are defined as any chemi cal that when taken into the body causes a
physiological response. Legal drugs are those medically prescribed or legally purchased for treatment of illness. Crewmembers shall comply with the FARs or the
requirements of the ACSAS Policies and Procedures wh ichever is more restrictive.

1. Prescription Drugs. Taking drugs prescribed by competent medical authority shall be considered sufficient cause for recommendation of grounding unless an
Aviation Medical Examiner (AME) speci fically authorizes their use

.

2. Ov er

- the

- Counter Drugs. As a pilot, you are responsible for your own personal “pre

- flight.” Be wary of any illness or condition that requires medicine to make you feel better. Do not fly if you have a cold, changes in atmospheric pressures
with changes in altitude could cause serious ear and sinus problems. You should not fly if you are taking an over

- the

- counter drug that has a warning that if you
take the medication you should not operate machinery (or equipment, or
vehicles), or that it may make you di zzy, or it may exacerbate a health condition

that the pilot has such as high blood pressure. When in doubt, ask your physician

or Aviation Medical Examiner.

3. Alcohol. The well recognized effects (i.e. intoxication and hangover) are
detrimental to safe op erations. Consumption of any type of alcohol is prohibited from a period commencing 12 hours prior to flight and ending upon actual
termination of the duty day. Adherence to the letter of this rule does not guarantee a crewmember will be free from the effe cts of alcohol after a period of 12 hours. Note that the foregoing rule is a minimum and that alcohol can adversely affect the performance of an individual for longer than 12 hours. For
example, the vestibular system of the inner ear can be effected as l ong as 48 hours after consuming alcohol, even when blood

- alcohol content is zero. Special caution should be exercised when flying at night, over water, or in IMC.

4. Tobacco. Smoking has been shown to cause lung disease and impair night vision,
dark adapta tion, and increase susceptibility to hypoxia. Smoking is hazardous to nonsmokers, as the effects occur whether the smoke is inhaled directly or secondarily. Persons desiring to smoke shall allow due consideration for theTransport Operations

ACSAS Policy and Procedures Manual 4

desires of nonsmokers in the vicin ity and abstain from smoking if asked. Further guidance on smoking is contained in Chapter 6.1 of this Policies and Procedures

manual.

5. Caffeine. Excessive intake of caffeine from coffee, tea, cola, etc., can cause
excitability, sleeplessness, loss of co ncentration, decreased awareness, and dehydration. Caffeine intake should be limited to not more than 450 mg per day,
or 3 or 4 cups of coffee.

F. ILLNESS: High personal stress or illnesses such as upper respiratory infections,
vomiting, and diarrhea can p roduce serious impairment of flight personnel.
Crewmembers who are ill or feel that their performance is otherwise impaired shall excuse themselves from flight duty. Competent medical authority should evaluate all
illnesses and notice required by FARs to the FAA be made.

G. BLOOD DONATION: Although blood donated in small quantities is quickly replaced and does not adversely affect ground activities, the hazards of hypoxia and reduced
barometric pressure make it desirable to limit such donations by flight p ersonnel in accordance with the following;

1. Flight personnel should not be regular blood donors.

2. Flight personnel shall not particip ate in flight duties within twenty

- four hours following a donation of 450 cc of blood (1 pint).

H. DEHYDRATION: Of all cau ses of fatigue, one of the most treatable is dehydration.
Early stages of dehydration can lead to emotional alterations and impaired judgment. Flight crew should be aware of the following:

1. Heavily sweetened drinks should be avoided since sugar can slow absorption of
water by the body.

2. Alcohol and coffee (caffeine) are diuretics and will cause the body to lose more
than it gains.

3. Ingestion of plain water throughout the day will reduce probability of dehydration and fatigue.

I. IMMUNIZ A TION/INJECTION: Flight personnel shall not participate in flight duties for 12 hours after receiving an immunization or injection unless cleared sooner by an Aviation Medical Examiner (AME). Those showing a protracted or delayed
reaction shall be grounded until cleared by an AME.

J. HYPOBARIC EXPOSURE: The following restrictions to flight following low

- pressure chamber flights or accidental hypobaric exposure (rapid decompression in flight)
apply:Transport Operations

ACSAS Policy and Procedures Manual 5 1. Flight personnel shall not perform flight duties for 12 hours after expo sure to

low

- pressure chamber flight in excess of 25,000 feet. They may fly during 12 hours as passengers in aircraft where cabin altitude does not exceed 10,000 feet.

2. Individuals who have experienced a reaction to decompression (vasomotor
collapse, unco nsciousness, bends, etc.) in flight shall be immediately referred to an AME. Grounding and clearance shall be accordance with Chapter 7.2 of this

instruction.

K. HYPERBARIC EXPOSURE: flight personnel shall not participate in low

- pressure flights within 24 hours following scuba diving, compressed air dives, or high

pressure chamber evolutions. Where urgent operational requirement dictates, flight
personnel may fly within 12 hours of scuba diving, provided no symptoms of
aeroembolism/decompression sickness d evelop following surfacing and the

crewmember is ex amined and cleared by an AME.

L. EYEGLASSES. Corrective lenses shall be worn as prescr ibed. The requirement to

wear corrective lenses will be annotated on the medical clearance.Transport Operations

ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIF F AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 7.2 PAGES: 1 of 2

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: Aeromedical and Survival SUBJECT: Aviation Physical
Examinations and Qualifications

I. PURPOSE: Assure that flight and other support personnel achieve and maintain an
optimal state of physical and emotional health enhances operational readiness and aviation safety. This section outlines basic guidelines that individuals and all levels of

s upervision and command can use to attain and monitor personnel performance.

II. POLICY: Numerous physiological and psychological factors affect the readiness of flight
and support personnel to undertake their duties. Those factors must be understood by

all concerned and appropriate measures taken to assure they do not reduce personnel
readiness. Flight personnel should report any physical or psychological indisposition to superiors and assume flight duty only when fit to do so.

III. PROCEDURE:

A. PHYSICAL EXAMINATIONS AND QUALIFICATIONS:

1. General Requirements: Physical standards as established by FARs Part 67 are to be met as a continuing requirement, not solely at the time of the required
physical examination. Physical qualification as certified by a FA A designated
Aviation Medical Examiner (AME) is a prerequisite for all pilots. Form 8500

- 9 (Medical certificate) must be issued and in effect and is a pre

- requisite to becoming a Qualified pilot as otherwise provided for herein.

2. Required Pilot Evaluatio ns: All ACSAS pilots shall, in addition to the physical
qualification requirements of FARs, report to an AME whenever their fitness to
fly is questionable.Transport Operations

ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 8.1 PAGES: 1 of 1

R ELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: Miscellaneous SUBJECT: Security of Aircraft Away

From Base

I. PURPOSE : To provide guidance for the use of Alameda County Sheriff Air Squadron Aircraft (the “AC SAS Aircraft”). ACSAS Aircraft shall in addition to aircraft owned by the Alameda County Sheriff’s Air Squadron include aircraft owned or otherwise under the control of ACSAS members when those aircraft are being utilized for a specific Sheriff’s

Office s anctioned mission (“Mission”).

II. POLICY: The Alameda County Sheriff Air Squadron aircraft shall be used only for support of Sanctioned Missions and ACSAS training.

III. PROCEDURE: SECURITY OF AIRCRAFT AWAY FROM BASE:

A. When it is necessary to leave an aircr aft at an airport, the pilot in command shall
take proper measures to ensure the security of the aircraft and any equipment

onboard.

B. When the aircraft is unattended and left on an airport ramp area, all confidential
material, i.e. Alameda County Sheriff Air Squadron briefings, shall be removed from

the aircraft.Transport Operations

ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 9.1 PAGES: 1 of 2

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: Fligh t Records, Reports, and

Forms SUBJECT: Alameda County Sheriff’s Air
Squadron Aircraft Record System

I. PURPOSE: The Alameda County Sheriff’s Air Squa dron Sanctioned Mission Dispatch
Form (SMDF] and Flight Log Form [FLF] provide a standardized flight act ivity data
collection system. The SMDF and FLF serve as an integrated source of flight data for any aircraft operated by the Alameda County Sheriff’s Air Squadron.

II. POLICY: The Alameda C ounty Sheriff’s Air Squadron SDMF and FLF shall be completed
by the pilot in command and maintained in the Air Squadron Master Files.

III. PROCEDURE:

A. AIRCRAFT FLIGHT RECORD SYSTEM:

1. The AC SAS SDMF shall be prepared for each flight whether flown or cancelled

.

2. The ACSAS SDMF and FLF shall provide a statistical description of the flight pertaining to the aircraft and the crewmembers , passenger, and/or cargo

.

3. The SDMF and FLF shall be maintained by the Air Squadron Captain in the
ACSAS Monthly Operations Book until the end of each month, and then retained in the master flig ht files.

4. The Air Squadron Captain may delegate the review and verification of the
accuracy and completeness of the SDMF and FLF task but not the responsibility

of a final review of the SDMF and FLF.

B. MISSION SUMMARY:

1. Items to be included in Mission su mmary are:Transport Operations

ACSAS Policy and Procedures Manual 2

a. Detailed description of the Mission.

b. Reason(s) for delays, or for cancellations.

c. Any unusual occurrences during the Mission including aircrew or aircraf t.

d. Any other information deemed necessary by the pilot in command.

e. The pilot in comm and shall sign the Air Squadron SMDF

.

2. Aircraft Weight and Balance Data: The Pilot in Command shall complete weight

and balance calculations for the aircraft in use, and otherwise ensure the aircraft
is loaded properly. The weight & balance calculation s will be incl uded in the

SMDF

.

3. Flight Log Form : The Alameda County Sheriff’s Air Squadron FLF is to assist the PIC with logging and entering accurate information on the SMDF . Com pletion of

the FLF may be d elegated to the SIC

.Transport Operations

ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 9.2 PAGES: 1 of 2

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

C HAPTER: Flight Records, Reports, and

Forms SUBJECT: Alameda County Sheriff’s Air
Squadron Master Files

I. PURPOSE: The Alameda County Sheriff’s Air Squadron Aircraft Flight Record (AFR)
provides a standardized flight activity data collection system. The Alameda County Sheriff’s Air Squadron AFR serves as a single, integrated source of flight data fo r any aircraft operated by the Air Squadron.

II. POLICY: The Alameda County Sheriff’s Air Squadron AFR shall be completed by the
pilot in command and maintained in the Master Files.

III. PROCEDURE: The Master Files shall be the only official flight and activit y record of

ACSAS activities and shall be maintained by the Squadron Adjutant or assistant to the
Squadron Adjutant in accordance with t he following procedures.

A. Procedures for Maintaining Master Files

1. File Contents: Master files shall consist of eithe r secure binders of ACSAS flight
record originals and/or secure electronic files that prohibit modification except
by the Captain or Liaison Officer which electronic modification is a successive electronic file and the original electronic file remains acce ssible and secured

. For electronic record keeping, the files and folders shall be labeled in compliance
with categories and subjects required in this P & P Manual and shall be accessible by an electronic search function that can locate key words, numbers,

and calendar dates.

2. Binders: Binders used for the Master Files are nonspecific except that they must provide a durable cover and backing and allow for the secure fastening of their contents. For example, ACSAS aircraft flight records may be adequately f iled in
commonly used letter

- size, vertical loose

- leaf binder with appropriate tabs.Transport Operations

ACSAS Policy and Procedures Manual 2 3. Filing procedures. Each binder shall contain the records for one fiscal year with
tabs by subject and inserts within tab sections entered chronologically with most

curre nt insertion last. Each binder shall be externally labeled clearly identifying
the yearly interval covered.

4. Classification. ACSAS records are considered Confidential because they may

contain law enforcement sensitive information that should not be consid ered for
public dissemination.

5. Storage of Master Files. During each year the current Master flight files shall be accumulated by a designated Squadron Officer and stored in a chronological
sequence in annual calendar blocks. They shall be stored in a saf e place under the control of the designated Squadron Officer and allowing ready access if
needed for reference. At the end of each year, the Master Files shall be delivered to the Liaison Officer for safekeeping at a designated Sheriff’s Office facility

w here they shall be available as needed by the Squadron or others within the

Sheriff’s Office. In the case of electronic files, f ollowing the completion of each

electronic session all electronic files shall be backed

- up electronically with a

secure master c opy stored electronically at a remote server at a separate physical location. Until such time as the Alameda County Sheriff’s Office of
Emergency Services shall receive online transmittals of the master copy or
accepts online access to the master copy, at the end of each fiscal year a copy of
the master copy shall be recorded on a removable electronic storage device and

delivered to the Liaison Officer.

B. Required Monthly Reports: The Air Squadron Captain shall submit an Alameda
County Sheriff’s Air Squad ron Activity Report, in memorandu m form, to the Liaison

Officer summarizing the monthly flight and other activities, including:

1. The total flight hours flown, the total number of Missions flown, the hours flown
for each Mission category, and the number of Missions flown for each Mission

category.

2. Any other pertinent information concerning the Alameda County Sheriff’s Air
Squadron Aviation Program, i.e., maintenance, budget, and membership issues.Transport Operations

ACSAS Policy and Procedures Manual 1

ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCED URES NUMBER: 10.1 PAGES: 1 of 3

RELATED ORDERS:

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: Personnel Training and
Qualification File SUBJECT: Training and Qualification

Files

I. PURPOSE: To provide a consolidated record of the training status and readiness of Air
Squadron personnel and serve as a repository for certain activity records accumulated
by members.

II. POLICY: A Training and Qualification File shall be maintained for each Air Squadron
member to provide p ertinent information to assist in assignment, utilization, and training of individuals. Properly maintained, it presents a cumulative history and
concise summary of individual member qualifications.

III. PROCEDURE:

A. Responsibility: Responsibilities pertain ing to the custody of training qualification

files are as follows:

1. The Training Officer shall ensure that custody and maintenance of qualification

files are in accordance with this section.

2. The Air Squadron Captain shall ensure a qualification file is maintained for all
personnel.

B. Security: The file is for “Official Use Only” in accordance with applicable ACSAS
Policies and Procedures. No information may be divulged from the file except to
persons with an official need to know. Only the Captain, Sa fety and Training Lieutenants, and the Adjutant may have access to qualification files.

C. Review: The Captain or the Captain’s designated representative shall review each

individual’s personnel file to assure accuracy and currency. The review shall be

co nducted:Transport Operations

ACSAS Policy and Procedures Manual 2 1. Annually (within the first month of the Fiscal Year)

2. Upon major change in status.

D. Maintenance:

1. The file for Squadron members shall be maintained in accordance with the
provisions of this section.

2. No records or documents shall be inserted that do not provide pertinent data concerning the Squadron status of the individual.

3. Individual members will not insert or remove records without the approval of the Captain or Captain’s designee.

4. The jacket for no longer active Squadron members will be stored in accordance with Sheriff’s Office directives governing disposition of confidential records.

E. Personal Information and Emergency Notification:

1. Part A of the jacket shall contain the flight personnel training/qualification
jacket review and ce rtification record. ACSAS Forms shall be utilized, see
Chapter 14.1.

2. Part B of the jacket shall contain the flight personnel Personal Information and Emergency Notification. ACSAS Forms shall be utilized, see Chapter 14.1.

F. Aircrew Qualification: This section shall contain a permanent record of all functional
designations prescribed in ACSAS Policies and Procedures manual Chapter 2. Copies of licenses, certifications, and other qualification obtained by individual

members shall be maintained in chrono logical order to provide a historical record of
qualific ation.

G. Flight Training. A detailed summary of all Squadron conducted ground and flight
training accomplished s hall be kept in this section.

1. An ACSAS Aviation Tra ining Form shall be utilized.

2. Th is section shall also contain all completed ACSAS Flight Evaluation and ACSAS Instrument Flight Evaluation forms, the most recent on top. [See ACSAS Aviation
forms Chapter 14]

3. Members who obtain ground and flight training from other than an ACSAS

traini ng source, shall provide the Squadron with a copy of documentation or certificate of training. The documentation or certificate shall be kept in the member’s training file.Transport Operations

ACSAS Policy and Procedures Manual 3 H. Correspondence: This section shall contain documents not pertaining to training
and certification, i.e. ACSAS Policies and Procedures manual verification of receipt, and, memorandums to and from individual pilots concerning ACSAS Air Operations.

I. Written Tests: This section shall contain tests and quizzes completed by the

member dur ing the past two calendar years. If the file becomes to bulky due to the
entry of too many tests and quizzes a separate file may be utilized for the oldest
tests and quizzes. Each test score shall be documented on the appropriate ACSAS
Form [See Chapter 14, Forms]Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES Number 11.1 Pages 1 of 1

RELATED ORDERS;

ISSUED DATE:

REVIEW DATE:

REVISION DATE:

CHAPTER: 11 FOR FUTURE UAS

POLICY & PROCEDURES SUBJECT: FUTURE UAS POLICY &

PROCEDUR ES



## INTENTIONALLY BLANKTransport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES Number 12.1 Pages 1 of 1

RELATED ORDERS;

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 12

– Administrative SUBJECT: Non

- re imbursable and
Reimbursable Expenses

I. PURPOSE: To provide guidance for the incurrence and reimbursement of expenses.

II. POLICY: Alameda County Sheriff Air Squadron members are volunteers and shall be
responsible for payment of their and their aircraft expenses unless otherwise specifically provided for in ACSAS By

- Laws and in writing by the Captain or the Sheriff’s

Office.

III. PROCEDURE: Non

- reimbursable and aut horized reimbursable expenses.

A. Unless otherwise authorized in writing by the Captain or the Sheriff’s Office, each
Squadron member shall equip himself or herself at his or her own expense.

B. Unless otherwise authorized in writing by the Captain or the Sheriff’s Office, each
Squadron member shall be responsible for his or her training at his or he r own

expense.

C. Unless otherwise authorized in writing by the Captain or the Sheriff’s Office, each
Squadron member, utilizing his or her own aircraft and equipment as part of training or a Squadron Mission, shall be responsible for the ownership and

oper ating expenses of the aircraft and equipment.

D. Reimbursement requests for authorized reimbursable expenses will be submitted to the Captain on the designated reimbursement form [See Chapter 14] within 10
business days of the incurrence of the expense.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES Number 13.1 Pages 1 of 1

RELATED ORDERS;

ISSUED DATE:

REVIEW DATE:

REVISION DATE:

CHAPTER: 13 FOR FUTURE POLICY SUBJECT: FUTURE POLICY



## INTENTIONALLY BLANKTransport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY

SHERIFF AIR SQUADRON

POLICIES AND PROCEDURES NUMBER: 14.1 PAGES: 1 of 1 0

RELATED ORDERS

ISSUED DATE: February 15, 2013

REVIEW DATE:

REVISION DATE:

CHAPTER: 14

– Forms SUBJECT: ACSAS Forms

I. PURPOSE: The Alameda County Sheriff Air Squ adron (ACSAS) Aviation Program is designed to improve Mission readiness and to eliminate aircraft accidents and incidents. This document issues policy and procedural guidance of the Alameda County

Sheriff’s Office.

II. POLICY: Standardization, based on pro fessional knowledge and experience, provides the basis for development of sound operating procedures. These operating policies and procedures are intended to aid in increasing Mission readiness and maintaining safe
flight operations.

III. PROCEDURE: Forms utilized by the ACSAS shall be published in this Chapter 14 and
shall be amended, replaced, or deleted as provided for in this ACSAS Policies and

Procedures manual.Transport Operations

ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY SHERIFF’S

AIR SQUADRON

DISASTER RESPONSE ROLL CALL SHEET

Name Address Ph one

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

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ACSAS Policy and Procedures Manual 1 ALAMEDA COUNTY SHERIFF’S
AIR SQUADRON

READINESS REPORT

TRANSPORT OPERATIONS

DATE:

TIME:

LOCATION:

GROUND COORDINATOR:

RADIO OPER ATOR/SCRIBE:

SAFETY OFFICER:

OTHER ASSIGNMENTS:

WX: SECURITY:

FLIGHT CREWS

Aircraft Pilot: Co

- Pilot

Aircraft Pilot: Co

- Pilot

Aircraft Pilot: Co

- Pilot

OES/COMMAND POST NOTIFIED: HRS. TEL 9 25

- 803

- 7800 OR 510

- 667

- 7763

PERSON NOTIFIED :

CONTACT PHONE NUMBER GIVEN:

OBSERVATION/COMMUNICATION HRS.
(ACTIVATED ONLY BY LVK GROUND COORDINATOR UNLESS UNABLE TO

C OMMUNICATE BETWEEN LVK AND HWD)

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ACSAS Policy and Procedures Manual 1 Alameda County Sheriff’ s Air Squadron

SANCTIONED MISSION

– TRANSPORT DISPATCH FORM

Mission No

. Mission Requested by:

Date: Requestor’s Dept/Org:
Requestor Contact Information: Phone: Cell:

Email: Initial Contact Date/Time (24hr local):

Miss ion Due :  ASAP  On or before: (date)

 Time of Mission (24hr local): Reimbursable:  Yes and  %

,  No

Departure: Destination :

Transport : List of Pax, description of cargo, weight and di mensions (no hazardous cargo
except as approved by Liaison Officer or Captain):

.

Acft. #: N Acft Type/Model PIC:

SIC PAX Name Organization

MISSION ROUTE:

STANDARD INSTRUCTIONS: All missions require prompt PIC responses and updates on

mission status to the Squadron Liaison, Squadron Captain, and Requestor.

SPECIAL INSTRUCTIONS:  Call Prior to Departure

– Phone: ( )

-  Special Visibility/Ceiling (min)

 Call After Landing

- Phone: ( )

-  Other:

SPECIAL EQUIPMENT: To be determined by PIC per ACSAS Policies & Procedures

 GPS  Marine Map  Task Force Radio (800 Mghz)

 Other:  Other:

Authorized By : Title :

Accepted By the PIC: Date:

 PIC Cell Phone # (carried in aircraft): ( )

-

Ver T 02/15 /2013Transport Operations

ACSAS Policy and Procedures Manual 1

Alameda County Sheriff’s Air Squadron

– Flight Log

Date: Mission No.

Tail No N Mission

Quad/Dest.

PIC:

SIC PAX Print Name Organization

Stop Time

– Tach 24hr. Start

Start Time

– Tach 24hr Stop

Total Time Total Time

Fuel Burn Gal. Fue l Cost

Payment Method:

Time Location Action

Comments:

Completed by

- print name:

Signature

Ver. 02/15 /2013Transport Operations

ACSAS Policy and Procedures Manual 2 Pilot Go/No

- Go Checklist

E XCELLENT O K M ARGINAL P OOR Physical health □ □ □ □

Mental health □ □ □ □

Prepared/Confident □ □ □ □

W ell rested □ □ □ □

Aircraft

Maintenance

Fuel reserve

Pre

- flight

Equip m ent sufficient for the □

□

□

□ □

□

□

□ □

□

□

□ □

□

□

□ flight conditions

W eight and balance Takeoff weight/CG
Landing weight/CG

Weather

Current & W X Forecast □ □ □ □

Conditions

Dep arture □ □ □ □

Destination □ □ □ □

Return □ □ □ □

Explain if Marginal or Poor:

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ACSAS Policy and Procedures Manual 1 OTHER: YES NO

Child safety seat

Passengers briefed including notification of being

a non

- commercial flight operated under an FAA exemption from commercial flight requirements

Pre

- departure weather briefing

Verify departing on correct runway

Release for m s signed

This checklist m ust signed by the PIC and be provided to the ACSAS Captain or his
designee or Liaison Officer or left with a responsible person, such as a fixed base
operator, prior to conducting a Sanctioned Mission

. The co m pleted checklist m ust

be retained f

or 12 months following completion of the mission.

I. Flight locating procedures required: The pilot m ust file and activate (a) an IFR
flight plan for each Transport Mission except as provided in the Squadron Tra nsport Policy and Procedures for positioning, training, and local maintenance flights.

II. The PIC shall upon landing close th e flight pl a n with FAA flight service through
any communication available. If there w ill be no available means of communications wit h the FAA Flight Service when on the ground, an IFR flight plan m ay be canceled upon acceptance of a visual approach clearance from air traffic control.

I, , am the pilot

- in

- command of this
flight and I confirm that I and the aircraft to be flown have met all the requirements of
the ACSAS Policy & Procedures Manual for this flight and if this flight is a Transport
flight, I further confirm that I have met all the requirements of the FAA Exemption
issued to the ACSAS for Transport flights.

Mi ssion #

Pilot (PIC) Signatur e

Date

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ACSAS Policy and Procedures Manual 1 PILOT EVALUATION: FI XED WING

Pilot Name: Date of Flight Exam:

Pilot’s Address: Time of Exam:

Make/Model:

N #:

Pilot Cert #: Hobbs Start:

Verified Photo ID: DL Passport (circle) Hobbs Ending

Examination Criteria √ The maneuvers must be performed and noted as meeting either private/commercial standards as per the

FARs √ All altitudes held + 100/50 feet, unless otherwise stated √ All airspeeds must be + 10/5 kts, of manufacturer recommendations during each phase of each maneuver √ All headings must be held + 10/5 ̊, unless stated otherwise

PREFLIGHT PREPARATION Qualified Unqualified

Current Medical class: date: limitations:

Verify 90 Day Currency

BFR or IPC date: CFI(CFII) #

Airworthiness

Check Aircraft Logs for notations (owner responsible for ADs/SBs status)

Current 12 month Inspection

Aircraft Registration

POH on Board

Weight & Balance Calculated

PREFLIGHT PROCEDURES Qualified Unqualified

Preflight Planning: W x, flight plan, terrain/obstacles, special use airspace,

Pa x and bags calculation, Use of Squadron Dispatch form and Flight Log,

Preflight Inspection, Pax briefing, Load Pax.

Engine Starting

Before Takeoff Check (uses lists)

AIRPORT/HELIPO RT and ATC OPERATIONS,

NAVIGATION Qualified Unqualified

Radio Communications

Traffic Patterns, SIDs, Approaches, Operations in Class C Airspace

Demonstrate Use of Navigation Equipment

MANEUVERS Qualified Unqualified

Slow Flight: With/Wi thout Flaps

Turns About A Point (holding +100/50 ft 5 orbits to the left/right)

Basic Instrument Proficiency All Pilots: Straight and Level Cruise; Unusual Attitudes; Turns to Heading: Altitude Changes

TAKEOFFS, LANDINGS, & GO

- AROUNDS Quali fied Unqualified

Normal and Crosswind Takeoff and Climb (Airspeed within +

- 5Kts of
POH)

Best Angle, Best Rate of Climb (Airspeed within +

- 5Kts of POH)

Normal and Crosswind Approach (Airspeed within +

- 5Kts of POH)Transport Operations

ACSAS Policy and Procedures Manual 2 Explain Aborted Takeoff P rocedures

Maximum Performance Takeoff and Climb (Airspeed within +

- 5Kts of
POH)

Takeoff and Landing No Flaps

Short Field Landing (Airspeed within +

- 5Kts of POH)

Soft Field Landing (Airspeed within +

- 5Kts of POH)

Go around from full flaps approach (Airspeed within +

- 5Kts of POH)

For Instrument Pilots: at least one instrument approach

DIVERSION Qualified Unqualified

Exhibits Knowledge

EMERGENCY OPERATIONS Qualified Unqualified

Simulated Power Failure demonstr ated at Safe Altitude

Simulated Smoke in Cockpit

Simulated Engine Fire

Simulated Loss of Navigation Equipment

Loss of Communications (knowledge only)

Emergency Equipment and Survival Gear (knowledge only)

SPECIAL OPERATIONS Qualifi ed Unqualified

POST

- FLIGHT PROCEDURES Qualified Unqualified

Uses Checklist for Shut Down

Post

- Flight Check

Complete Squadron Dispatch and Flight Log Forms

Reviewer’s Comments:

Pilot Signature

CFI(I) S ignature

CFI(I) Print Name

CFI(I) # CFI(I)

Exp. Date

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ACSAS Policy and Procedures Manual 1 ROTOR

- WING: PILOT EVALUATION

Pilot Name: Date of Flight Exam:

Pilot’s Address: Time of Exam:

Make/Model:

N #:

Pilot Cert #: Hob bs Start:

Verified Photo ID: DL Passport (circle) Hobbs Ending

Examination Criteria √ The maneuvers must be performed to commercial rotorcraft stand ards, as stated in
FARs part 61 √ All altitudes held + 10 0 feet, unless otherwise stated √ All airspeeds must be + 5 kts, of manufacturer recommendations dur ing each phase of

each maneuver √ All headings must be held + 5 ̊, unless stated otherwise

PREFLIGHT PREPARATION Qualified Unqualified

Current Medical class: date: limitations:

Verify 90 Day Currency

BFR or IPC date: CFI(CFII) #

Airworthiness

Check Aircraft Logs for notations (owner responsible for ADs/SBs status)

Current 12 month Inspection

Aircraft Registration

POH on Board

Weight & Balance Calculated

PREFLIGHT PROCEDURES Qualified Unqualified

Preflight Planning: Wx, flight plan, terrain/obstacles, special use airspace,
Pax and bags calculation, Use of Squadron Dispatch form,

Preflight Inspection, Pax briefing, Load Pax.

Engine Starting and Rotor Engagement

Before Takeoff Check (uses lists)

AIRPORT/HELIPORT and ATC OPERATIONS, NAVIGATION Qualified Unqualified

Radio Communications

Traffic Patterns, SIDs, Approaches, Operations in Class C Airspace

Demonst rate use of navigation equipment

HOVERING MANEUVERS Qualified Unqualified

Vertical Takeoff and Landing

Slope Operations

Hover Taxi (maintain ground track within 2 ft and maintain recommended hovering altitude + 1/2 of that altitude within 1 0 ft of surface, if above 10 ft,
+ 5 ft)

Air Taxi (maintains a specified altitude + 5 ft)

TAKEOFFS, LANDINGS, & GO

- AROUNDS Qualified UnqualifiedTransport Operations

ACSAS Policy and Procedures Manual 2 Normal and Crosswind Takeoff and Climb

Normal and Crosswind Approach

Maximum Performance Ta keoff and Climb

Steep Approach (15 ̊ maximum)

Shallow Approach & Running Landing Go

- Around

PERFORMANCE MANEUVERS Qualified Unqualified

Rapid Deceleration

180 Autorotation to within 50 Ft. of designated point

DIVERSION Qualified Unqualified

Exhibits Knowledge (maintains the appropriate altitude + 100 ft and established at + 10° for heading)

EMERGENCY OPERATIONS Qualified Unqualified

Simulated Power Failure at Hover

Simulated Power Failure demonstrated at Safe Altitude

Settling

- with

- P ower demonstrated at Safe Altitude

Low Rotor RPM Recovery demonstrated at Safe Altitude

Dynamic Rollover (knowledge only)

Ground Resonance (knowledge only)

Low G Conditions (knowledge only)

Emergency Equipment and Survival Gear (knowled ge only)

SPECIAL OPERATIONS Qualified Unqualified

Confined Area Operation (knowledge only)

Pinnacle/Platform Operations (knowledge only)

Turns About A Point (holding specified altitude +100 ft

– 50 ft 5 orbits to the

left

POST

- FLIGHT PR OCEDURES Qualified Unqualified

Uses Checklist for Shut Down

Post

- Flight Check

Complete Squadron Dispatch and Flight Log Forms

CFI’s Comments:

Pilot Signature

CFI(I) Signature

CFI(I) Print Name

CFI(I) # Exp. Date

Capt/Liaison :
Signature

Ver T 02/15/2013