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EDICS Tracking and OMB Number: (XXXX) XXXX-XXXX Revised: XX/XX/XXXX

RIN Number: XXXX-XXXX (if applicable)

SUPPORTING STATEMENT

FOR PAPERWORK REDUCTION ACT SUBMISSION

Survey on the Use of Funds Under Title II, Part A (SEA Uses of Funds)

A. Justification 

1. Explain the circumstances that make the collection of information necessary. Identify any

legal or administrative requirements that necessitate the collection. Attach a hard copy of the 

appropriate section of each statute and regulation mandating or authorizing the collection of 

information, or you may provide a valid URL link or paste the applicable section1. Specify the 

review type of the collection (new, revision, extension, reinstatement with change, reinstatement 

without change). If revised, briefly specify the changes. If a rulemaking is involved, make note 

of the sections or changed sections, if applicable.

The reauthorized Elementary and Secondary Education Act (ESEA) places a major emphasis on 

teacher quality as a significant factor in improving student achievement. Under ESEA, Title II, 

Part A provides funds to states (SEAs) and school districts (LEAs) to conduct a variety of 

teacher-related reform activities. ESEA funds can be used for a variety of teacher quality 

activities in any subject area. Although the majority of funds are provided to LEAs, allowable 

SEA uses of funds include:

 Reforming teacher and principal certification (including recertification) and licensure to 

ensure that teachers have the necessary subject-matter knowledge and teaching skills in 

the subjects they teach, that requirements are aligned with challenging state academic 

content standards, and that principals possess the instructional leadership skills to help 

teachers teach and students learn;

 Providing support to teachers and principals through programs such as teacher 

mentoring, team teaching, reduced class schedules, intensive professional development, 

and using standards or assessments to guide beginning teachers;

 Carrying out programs to establish, expand, or improve alternative routes for state 

certification for teachers and principals (especially in mathematics and science) that will 

encourage highly qualified individuals with at least a baccalaureate degree, including 

mid-career professionals, military personnel, paraprofessionals, and recent college 

graduates with records of academic distinction, to enter into the teaching profession;

 Developing and implementing effective mechanisms that help LEAs and schools recruit 

and retain highly qualified teachers, principals, and pupil services personnel; and

 

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EDICS Tracking and OMB Number: (XXXX) XXXX-XXXX Revised: XX/XX/XXXX

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 Reforming tenure systems, implementing teacher testing for subject-matter knowledge, 

and implementing teacher testing for state certification or licensure, consistent with Title 

II of the Higher Education Act (HEA).

Previously, the U.S. Department of Education (the Department) has conducted an LEA survey to 

better understand how LEAs use their Title II, Part A funds. This SEA survey will help the 

Department better understand how SEAs use their allocated Title II, Part A funds. In addition, 

with ESEA Flexibility Waivers requiring states to commit to adopting college- and career-ready 

standards and assessments and new educator evaluation systems, this survey will provide insight 

into whether states are now using Title II, Part A funds to support ESEA Flexibility goals. States 

also have to commit to new accountability systems; however, this survey will only examine if 

Title II, Part A funds will support Principle 1 and 3 of ESEA Flexibility Waivers.

2. Indicate how, by whom, and for what purpose the information is to be used. Except for a new 

collection, indicate the actual use the agency has made of the information received from the 

current collection.

The Department will collect information annually through 52 short SEA surveys. The 

information will be used by the Department to evaluate and describe the implementation of the 

Title II, Part A program at the SEA level and uses of Title II, Part A funds by SEAs, similar to 

previous surveys of LEAs (see http://www.ed.gov/programs/teacherqual/resources.html). The 

Department will report the results of this study to Congress and the public, and present the 

findings to state Title II, Part A coordinators during their annual meeting. See the attachment for 

a copy of the proposed data collection instrument for the 2012-13 survey.

3. Describe whether, and to what extent, the collection of information involves the use of 

automated, electronic, mechanical, or other technological collection techniques or forms of 

information technology, e.g. permitting electronic submission of responses, and the basis for the 

decision of adopting this means of collection. Also describe any consideration given to using 

technology to reduce burden.

The Department, through its contractor, will ask respondents to complete a pre-printed survey 

form and submit the completed form either by mail or by fax. Developing a web-based data 

collection system would not be cost-effective for a study of this size. If requested, the contractor 

will provide respondents with an electronic Microsoft Word version of the data collection form.

4. Describe efforts to identify duplication. Show specifically why any similar information 

already available cannot be used or modified for use for the purposes described in Item 2 above.

Although the Department has collected similar data from LEAs, no previous data have been 

collected on SEA uses of Title II, Part A funds. This survey allows the Department to answer 

questions related to and describe how SEAs use Title II, Part A funds to implement the Title II, 

Part A program.

5. If the collection of information impacts small businesses or other small entities, describe any

methods used to minimize burden. A small entity may be (1) a small business which is deemed 
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EDICS Tracking and OMB Number: (XXXX) XXXX-XXXX Revised: XX/XX/XXXX

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to be one that is independently owned and operated and that is not dominant in its field of 

operation; (2) a small organization that is any not-for-profit enterprise that is independently

owned and operated and is not dominant in its field; or (3) a small government jurisdiction, 

which is a government of a city, county, town, township, school district, or special district with a 

population of less than 50,000.

This data collection does not impact small businesses or other small entities. Respondents for 

this data collection are SEAs.

6. Describe the consequences to Federal program or policy activities if the collection is not 

conducted or is conducted less frequently, as well as any technical or legal obstacles to reducing 

burden.

The Department has extensively used findings from previous Title II, Part A data collections at 

the LEA level to evaluate the implementation of the Title II, Part A program. The data have been 

used inform the Department’s performance indicators for GPRA and annual budget 

deliberations in Congress. The new data collection at the SEA level would provide policymakers 

with the only source of data on how SEAs use their Title II, Part A funds. There are no technical 

or legal obstacles to reducing burden.

7. Explain any special circumstances that would cause an information collection to be conducted 

in a manner:

 requiring respondents to report information to the agency more often than quarterly;

Not applicable – this is an annual collection.

 requiring respondents to prepare a written response to a collection of information in 

fewer than 30 days after receipt of it;

Respondents will have more than 30 days to prepare a response.

 requiring respondents to submit more than an original and two copies of any document;

Respondents will only need to submit the original completed survey.

 requiring respondents to retain records, other than health, medical, government contract, 

grant-in-aid, or tax records for more than three years;



Respondents will not be required to retain records related to this data collection.

 in connection with a statistical survey, that is not designed to produce valid and reliable 

results than can be generalized to the universe of study;

Not applicable to this data collection.
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EDICS Tracking and OMB Number: (XXXX) XXXX-XXXX Revised: XX/XX/XXXX

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 requiring the use of a statistical data classification that has not been reviewed and 

approved by OMB;

Not applicable to this data collection.

 that includes a pledge of confidentiality that is not supported by authority established in 

statute or regulation, that is not supported by disclosure and data security policies that are 

consistent with the pledge, or that unnecessarily impedes sharing of data with other 

agencies for compatible confidential use; or

This data collection does not include a pledge of confidentiality.

 requiring respondents to submit proprietary trade secrets, or other confidential 

information unless the agency can demonstrate that it has instituted procedures to protect 

the information’s confidentiality to the extent permitted by law.

Not required under this data collection.

8. As applicable, state that the Department has published the 60 and 30 Federal Register notices 

as required by 5 CFR 1320.8(d), soliciting comments on the information collection prior to 

submission to OMB. Summarize public comments received in response to that notice and 

describe actions taken by the agency in response to these comments. Specifically address 

comments received on cost and hour burden.

Describe efforts to consult with persons outside the agency to obtain their views on the 

availability of data, frequency of collection, the clarity of instruction and record keeping, 

disclosure, or reporting format (if any), and on the data elements to be recorded, disclosed, or 

reported.

Consultation with representatives of those from whom information is to be obtained or those 

who must compile records should occur at least once every 3 years – even if the collection of 

information activity is the same as in prior periods. There may be circumstances that may

preclude consultation in a specific situation. These circumstances should be explained.

The Department has not published the 60- and 30-day Federal Register notices.

9. Explain any decision to provide any payment or gift to respondents, other than remuneration 

of contractors or grantees with meaningful justification.

No payments or gifts will be made.

10. Describe any assurance of confidentiality provided to respondents and the basis for the 

assurance in statute, regulation, or agency policy. If personally identifiable information (PII) is 

being collected, a Privacy Act statement should be included on the instrument. Please provide a 

citation for the Systems of Record Notice and the date a Privacy Impact Assessment was 

completed as indicated on the IC Data Form. A confidentiality statement with a legal citation that 
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EDICS Tracking and OMB Number: (XXXX) XXXX-XXXX Revised: XX/XX/XXXX

RIN Number: XXXX-XXXX (if applicable)

authorizes the pledge of confidentiality should be provided.2If the collection is subject to the 

Privacy Act, the Privacy Act statement is deemed sufficient with respect to confidentiality. If 

there is no expectation of confidentiality, simply state that the Department makes no pledge 

about the confidentially of the data.

The Department makes no pledge about the confidentially of the data.

11. Provide additional justification for any questions of a sensitive nature, such as sexual 

behavior and attitudes, religious beliefs, and other matters that are commonly considered private. 

The justification should include the reasons why the agency considers the questions necessary, 

the specific uses to be made of the information, the explanation to be given to persons from 

whom the information is requested, and any steps to be taken to obtain their consent.

No questions are of a sensitive nature.

12. Provide estimates of the hour burden of the collection of information. The statement should:

 Indicate the number of respondents by affected public type (federal government, 

individuals or households, private sector – businesses or other for-profit, private 

sector – not-for-profit institutions, farms, state, local or tribal governments), 

frequency of response, annual hour burden, and an explanation of how the burden was 

estimated, including identification of burden type: recordkeeping, reporting or third 

party disclosure. All narrative should be included in item 12. Unless directed to do 

so, agencies should not conduct special surveys to obtain information on which to 

base hour burden estimates. Consultation with a sample (fewer than 10) of potential 

respondents is desirable. If the hour burden on respondents is expected to vary widely 

because of differences in activity, size, or complexity, show the range of estimated 

hour burden, and explain the reasons for the variance. Generally, estimates should 

not include burden hours for customary and usual business practices.

 If this request for approval covers more than one form, provide separate hour burden 

estimates for each form and aggregate the hour burdens in the ROCIS IC Burden 

Analysis Table. (The table should at minimum include Respondent types, IC activity, 

Respondent and Responses, Hours/Response, and Total Hours)

 Provide estimates of annualized cost to respondents of the hour burdens for 

collections of information, identifying and using appropriate wage rate categories. 

The cost of contracting out or paying outside parties for information collection 

 

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Requests for this information are in accordance with the following ED and OMB policies: Privacy Act of 1974, 

OMB Circular A-108 – Privacy Act Implementation – Guidelines and Responsibilities, OMB Circular A-130 

Appendix I – Federal Agency Responsibilities for Maintaining Records About Individuals, OMB M-03-22 – OMB 

Guidance for Implementing the Privacy Provisions of the E-Government Act of 2002, OMB M-06-15 –

Safeguarding Personally Identifiable Information, OM:6-104 – Privacy Act of 1974 (Collection, Use and Protection 

of Personally Identifiable Information)
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EDICS Tracking and OMB Number: (XXXX) XXXX-XXXX Revised: XX/XX/XXXX

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activities should not be included here. Instead, this cost should be included in Item 

14.

This survey will be administered to SEAs in the 50 states, the District of Columbia, and Puerto 

Rico. We estimate that the survey will take an average of 5 hours to complete. The cost to 

respondents is estimated to be $27 per hour, resulting in a total cost to respondents of 

approximately $7,020 for the 2012-13 data collection. Westat, the contractor that will process 

the survey, has estimated this hourly rate based on previous experience with similar data 

collections. The estimated completion time for the survey is based on experience with the LEA 

survey administered in previous years.

13. Provide an estimate of the total annual cost burden to respondents or record keepers 

resulting from the collection of information. (Do not include the cost of any hour burden shown 

in Items 12 and 14.)

 The cost estimate should be split into two components: (a) a total capital and start-up cost 

component (annualized over its expected useful life); and (b) a total operation and 

maintenance and purchase of services component. The estimates should take into account 

costs associated with generating, maintaining, and disclosing or providing the 

information. Include descriptions of methods used to estimate major cost factors 

including system and technology acquisition, expected useful life of capital equipment, 

the discount rate(s), and the time period over which costs will be incurred. Capital and 

start-up costs include, among other items, preparations for collecting information such as 

purchasing computers and software; monitoring, sampling, drilling and testing 

equipment; and acquiring and maintaining record storage facilities.

 If cost estimates are expected to vary widely, agencies should present ranges of cost 

burdens and explain the reasons for the variance. The cost of contracting out information 

collection services should be a part of this cost burden estimate. In developing cost 

burden estimates, agencies may consult with a sample of respondents (fewer than 10), 

utilize the 60-day pre-OMB submission public comment process and use existing 

economic or regulatory impact analysis associated with the rulemaking containing the 

information collection, as appropriate.

 Generally, estimates should not include purchases of equipment or services, or portions 

thereof, made: (1) prior to October 1, 1995, (2) to achieve regulatory compliance with 

requirements not associated with the information collection, (3) for reasons other than to 

provide information or keep records for the government or (4) as part of customary and 

usual business or private practices. Also, these estimates should not include the hourly

costs (i.e., the monetization of the hours) captured above in Item 12

Total Annualized Capital/Startup Cost : 

Total Annual Costs (O&M) :

____________________
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EDICS Tracking and OMB Number: (XXXX) XXXX-XXXX Revised: XX/XX/XXXX

RIN Number: XXXX-XXXX (if applicable)

Total Annualized Costs Requested : 

There are no costs that (a) meet the criteria for inclusion under this item, and (b) have not been 

addressed in either item #12 or #14.

14. Provide estimates of annualized cost to the Federal government. Also, provide a description 

of the method used to estimate cost, which should include quantification of hours, operational 

expenses (such as equipment, overhead, printing, and support staff), and any other expense that 

would not have been incurred without this collection of information. Agencies also may

aggregate cost estimates from Items 12, 13, and 14 in a single table.

The Department estimates the annualized cost to the federal government to be $47,654 which 

represents the budgeted cost for Westat to conduct the study. The cost breakdown across the 

major tasks for the survey are as follows:

 Survey development/preparation: $10,636 (104 hours) 

 Data collection and entry: $12,141 (152 hours plus supplies, postage, and server costs

hours)

 Data analysis and reporting: $ 11,352 (112 hours)

Westat has estimated these figures based on previous experience with the LEA survey. In 

addition, there will be a one-time cost of $13,525 (120 hours) to develop the data entry system 

for the survey.

15. Explain the reasons for any program changes or adjustments. Generally, adjustments in 

burden result from re-estimating burden and/or from economic phenomenon outside of an 

agency’s control (e.g., correcting a burden estimate or an organic increase in the size of the 

reporting universe). Program changes result from a deliberate action that materially changes a 

collection of information and generally are result of new statute or an agency action (e.g., 

changing a form, revising regulations, redefining the respondent universe, etc.). Burden changes 

should be disaggregated by type of change (i.e., adjustment, program change due to new statute, 

and/or program change due to agency discretion), type of collection (new, revision, extension, 

reinstatement with change, reinstatement without change) and include totals for changes in 

burden hours, responses and costs (if applicable).

This is a new data collection; no changes.

16. For collections of information whose results will be published, outline plans for tabulation 

and publication. Address any complex analytical techniques that will be used. Provide the time 

schedule for the entire project, including beginning and ending dates of the collection of 

information, completion of report, publication dates, and other actions.

The Department anticipates that the results from this study will be published in issue briefs 

similar to those published for LEAs (currently available on the Department’s website at 

http://www2.ed.gov/programs/teacherqual/finalfindings32312.pdf). No complex analytical 

techniques will be used. The data obtained through this survey will also be incorporated into 
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congressional briefings, the Department’s GPRA indicators, and presentations to state Title II, 

Part A coordinators.

In the first year of data collection, the survey will be administered in September 2013. SEAs will 

be asked to respond by October 2013. Data cleaning and analysis will occur between October 

and November 2013, and the issue brief will be published on the Department’s website by 

December 2013. In subsequent years, the survey will be administered in December with a 

request for response in February (completed surveys accepted through March). Data cleaning 

and analysis will occur in April and May, with the final brief published on the Department’s

website by July.

17. If seeking approval to not display the expiration date for OMB approval of the information 

collection, explain the reasons that display would be inappropriate.

No request is being made to not display the expiration date for OMB approval of the information 

collection.

18. Explain each exception to the certification statement identified in the Certification of 

Paperwork Reduction Act.

No exceptions to the certification statement.