Federal Register / Vol. 89, No. 20 / Tuesday, January 30, 2024 / Notices 5925 

subpoena or to a prosecution request 

when such records to be released are 

specifically approved by a court 

provided order. Disclosures made 

pursuant to this routine use are limited 

to when HUD determines that use of 

such records is relevant and necessary 

to the litigation, provided, however, that 

in each case, HUD determines that the 

disclosure of the records is a use of the 

information contained in the records 

that is compatible with the purpose for 

which the records were collected. 

(12) To the Department of Justice 

(DOJ) when seeking legal advice for a 

HUD initiative or in response to DOJ’s 

request for the information, after either 

HUD or DOJ determine that such 

information relates to DOJ’s 

representatives of the United States or 

any other components in legal 

proceedings before a court or 

adjudicative body, provided that, in 

each case, the agency also determines 

before disclosure that disclosure of the 

records to DOJ is a use of the 

information in the records that is 

compatible with the purpose for which 

HUD collected the records. HUD on its 

own may disclose records in this system 

of records in legal proceedings before a 

court or administrative body after 

determining that disclosing the records 

to the court or administrative body is a 

use of the information in the records 

that is compatible with the purpose for 

which HUD collected the records. 

(13) To the U.S. Treasury for 

transactions such as disbursements of 

funds and related adjustments; 

(14) To the IRS for reporting payments 

for goods and services and for reporting 

of discharge indebtedness; 

(15) Disclosures under 5 U.S.C. 

552a(b)(12). Disclosures may be made 

from the system to consumer reporting 

agencies as defined in the Fair Credit 

Reporting Act (15 U.S.C. 1681a(f) or the 

Federal Claims Collection Act of 1966, 

31 U.S.C. 3701(a)(3)). The disclosure is 

limited to information to establish the 

identity of the individual, including 

name, social security number, and 

address; the amount, status, history of 

the claim, and the agency or program 

under which the claim arose solely to 

allow the consumer reporting agency to 

prepare a credit report. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Electronic files are stored on servers. 

Paper printouts or original input 

documents are stored in locked file 

cabinets at HUD or as imaged 

documents on magnetic media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Records are retrieved by business 

partner name, tax ID number, schedule 

number, voucher number, and contract 

number. 

POLICIES AND PRACTICIES FOR RENTENTION AND

DISPOSAL OF RECORDS: 

General Records Schedule 1:1; 

Financial Management and Reporting 

Records. This schedule covers records 

created by Federal agencies in carrying 

out the work of financial management. 

Temporary. Destroy 6 years after final 

payment or cancellation, but longer 

retention is authorized if required for 

business use. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

All HUD employees have undergone 

background investigations. HUD 

buildings are guarded and monitored by 

security personnel, cameras, ID checks, 

and other physical security measures. 

Access is restricted to authorized 

personnel or contractors whose 

responsibilities require access. System 

users must take the mandatory security 

awareness training annually as 

mandated by the Federal Information 

Security Modernization Act (FISMA) 

(44 U.S.C. 3541, et seq.). Users must also 

sign a Rules of Behavior form certifying 

that they agree to comply with the 

requirements before they are granted 

access to the system. LOCCS resides on 

the Microsoft Azure Cloud, a FedRAMP 

certified Infrastructure-as-a-Service 

(IaaS). The system is limited to those 

with a business need to know. LOCCS 

Authorizing Officials authorize LOCCS 

access for users, and OCFO ensures the 

user is eligible for access (e.g. 

suitability, System Security 

Administrator approval), which allow 

for segregation of duties. Also, system 

user recertifications is conducted semiannually for external users and 

quarterly for internal users. 

RECORD ACCESS PROCEDURES: 

Individuals requesting records of 

themselves should address written 

inquiries to the Department of Housing 

Urban and Development 451 7th Street 

SW, Washington, DC 20410–0001. For 

verification, individuals should provide 

their full name, current address, and 

telephone number. In addition, the 

requester must provide either a 

notarized statement or an unsworn 

declaration made under 24 CFR 16.4. 

CONTESTING RECORD PROCEDURES: 

The HUD rule for accessing, 

contesting, and appealing agency 

determinations by the individual 

concerned are published in 24 CFR part 

16 or may be obtained from the system 

manager. 

NOTIFICATION PROCEDURES: 

Individuals requesting notification of 

records of themselves should address 

written inquiries to the Department of 

Housing Urban Development, 451 7th 

street SW, Washington, DC 20410–0001. 

For verification purposes, individuals 

should provide their full name, office or 

organization where assigned, if 

applicable, and current address and 

telephone number. In addition, the 

requester must provide either a 

notarized statement or an unsworn 

declaration made under 24 CFR 16.4. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

NONE. 

HISTORY: 87 FR 50640. 

LaDonne L. White, 

Chief, Privacy Officer. 

[FR Doc. 2024–01768 Filed 1–29–24; 8:45 am] 

BILLING CODE 4210–67–P 

DEPARTMENT OF HOUSING AND 

URBAN DEVELOPMENT 

[Docket No. FR–7092–N–14] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of Housing, HUD. 

ACTION: Notice of a rescindment of a 

system of records. 

SUMMARY: Pursuant to the provisions of 

the Privacy Act of 1974, as amended, 

the Department of the Housing and 

Urban Development (HUD), the Office of 

Housing, the Office of Lender Activities 

and Program Compliance is issuing a 

public notice of its intent to rescind the 

Institution Master File (IMF) System, 

because the system was 

decommissioned effective June 1, 2017. 

DATES: Comments will be accepted on or 

before February 29, 2024. This proposed 

action will be effective immediately 

upon publication. 

ADDRESSES: You may submit comments, 

identified by one of the following 

methods: 

Federal e-Rulemaking Portal: https:// 

www.regulations.gov. Follow the 

instructions provided on that site to 

submit comments electronically. 

Fax: 202–619–8365. 

Email: www.privacy@hud.gov. 

Mail: Attention: Privacy Office; 

LaDonne White, Chief Privacy Officer; 

The Executive Secretariat; 451 Seventh 

Street SW, Room 10139; Washington, 

DC 20410–0001. 

Instructions: All submissions received 

must include the agency name and 


khammond on DSKJM1Z7X2PROD with NOTICES
5926 Federal Register / Vol. 89, No. 20 / Tuesday, January 30, 2024 / Notices 

docket number for this rulemaking. All 

comments received will be posted 

without change to http://

www.regulations.gov including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received go to https://

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: 

LaDonne White, Chief Privacy Officer; 

451 Seventh Street SW, Room 10139; 

Washington, DC 20410–0001; telephone 

number (202) 708–3054 (this is not a 

toll-free number). HUD welcomes and is 

prepared to receive calls from 

individuals who are deaf or hard of 

hearing, as well as individuals with 

speech or communication disabilities. 

To learn more about how to make an 

accessible telephone call, please visit 

https://www.fcc.gov/consumers/guides/ 

telecommunications-relay-service-trs. 

SUPPLEMENTARY INFORMATION: The 

Institution Master File (IMF) System 

formerly maintained a file of 

institutions (Title I lenders and Title II 

mortgagees) which have been approved 

by HUD to participate in the Federal 

Housing Administration (FHA) 

Mortgage Insurance Programs. The 

principal objective of the IMF was to 

consolidate information on the approval 

status of mortgagees and lenders 

participating in FHA’s insurance 

program. The Leader Electronic 

Assessment Portal (LEAP) has replaced 

IMF’s role as the system of records and 

IMF no longer processes lender 

institution information. The active 

records for IMF were transferred to 

LEAP. Any records past its retention 

time were sent to the Records 

Warehouse. 

SYSTEM NAME AND NUMBER: 

Institution Master File (IMF). 

HISTORY: 

The previously published notice in 

the Federal Register [Docket Number 

FR–5291–N–05], on August 25, 2009, at 

74 FR 42910. 

Ladonne White, 

Chief Privacy Officer, Office of 

Administration. 

[FR Doc. 2024–01766 Filed 1–29–24; 8:45 am] 

BILLING CODE 4210–67–P 

DEPARTMENT OF HOUSING AND 

URBAN DEVELOPMENT 

[Docket No. FR–7092–N–12] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of Chief Information 

Officer (OCIO) and Infrastructure and 

Operations (IOO), HUD. 

ACTION: Notice of a new system of 

records. 

SUMMARY: Pursuant to the provisions of 

the Privacy Act of 1974, as amended, 

the Department of the Housing and 

Urban Development (HUD), Office of 

Chief Information Officer (OCIO) and 

Infrastructure and Operations (IOO) is 

issuing a public notice of its intent to 

create a Privacy Act System of Records 

titled ‘‘Active Directory (a component of 

the Local Area Network (LAN) File 

Server system—LFS)’’. The purpose of 

the LFS is to provide the infrastructure 

needed to support internal HUD systems 

locally at all HUD locations. This 

technology includes Active Directory. 

Active Directory (AD) stores information 

about objects on the network and makes 

this information easy for administrators 

and users to find and use. Active 

Directory uses a structured data store as 

the basis for a logical, hierarchical 

organization of directory information. 

The information in Active Directory 

originates from the Digital Identity and 

Access Management System (DIAMS). 

DATES: Comments will be accepted on or 

before February 29, 2024. This proposed 

action will be effective on the date 

following the end of the comment 

period unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number or by one 

of the following methods: 

Federal e-Rulemaking Portal: https:// 

www.regulations.gov. Follow the 

instructions provided on that site to 

submit comments electronically. 

Fax: 202–619–8365. 

Email: www.privacy@hud.gov. 

Mail: Attention: Privacy Office; 

LaDonne White, Chief Privacy Officer; 

Office of the Executive Secretariat; 451 

Seventh Street SW, Room 10139; 

Washington, DC 20410–0001. 

Instructions: All submissions received 

must include the agency name and 

docket number for this rulemaking. All 

comments received will be posted 

without change to https://

www.regulations.gov. including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received go to http://

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: 

LaDonne White; 451 Seventh Street SW, 

Room 10139; Washington, DC 20410– 

0001; telephone number 202–708–3054 

(this is not a toll-free number). HUD 

welcomes and is prepared to receive 

calls from individuals who are deaf or 

hard of hearing, as well as individuals 

with speech or communication 

disabilities. To learn more about how to 

make an accessible telephone call, 

please visit https://www.fcc.gov/ 

consumers/guides/telecommunicationsrelay-service-trs. 

SUPPLEMENTARY INFORMATION: HUD 

maintains the Active Directory (AD) 

system of records. Active Directory 

Domain Services (ADDS) are the 

foundation of every Windows domain 

network. It stores information about 

domain members, including devices and 

users, verifies their credentials, and 

defines their access rights. The server 

running this service is called a domain 

controller. A domain controller is 

contacted when a user logs into a 

device, accesses another device across 

the network, or runs a line-of-business 

Metro-style app sideloaded into a 

machine. Other Active Directory 

services and most Microsoft server 

technologies rely on or use Domain 

Services. 

SYSTEM NAME AND NUMBER: 

Active Directory (a component of 

P209 LAN File Server) HUD/CIO–03. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Records are maintained at the U.S 

Housing of Urban and Development 451 

7th Street SW, Washington, DC 20410– 

1000. HUD Data Center locations 

include the Mid-Atlantic Data Center at 

250 Burlington Drive, Clarksville 

Virginia, 23927 and and the Stennis 

Data Center at 9300 Building Complex, 

Stennis, Mississippi 35929. 

SYSTEM MANAGER(S): 

Jacquelyn Rosales, Network Services 

Branch Chief, Unified Communication 

Services Division, 451 7th Street SW, 

Washington DC, 20410–1000. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The Information Technology 

Management Reform Act of 1996 (Pub. 

L. 104–106, 40 U.S.C. 11101 et seq.), EGovernment Act (Pub. L. 107–347, sec. 

203, 44 U.S.C. 3501 note), Federal 

Information Security Management Act, 

as amended (Pub. L. 107–347, 44 U.S.C. 

3554), Paperwork Reduction Act of 1995 


khammond on DSKJM1Z7X2PROD with NOTICES