Federal Register / Vol. 89, No. 20 / Tuesday, January 30, 2024 / Notices 5923 

Information 

collection 

Number of 

respondents 

Frequency of 

response 

Responses per 

annum 

Burden hour 

per response 

Annual 

burden hours 

Hourly cost 

per response Annual cost 

Total .................... 63,000 As needed .......... Various ............... 2.2 138,600 $16.58 $2,297,988 

B. Solicitation of Public Comment 

This notice is soliciting comments 

from members of the public and affected 

parties concerning the collection of 

information described in Section A on 

the following: 

(1) Whether the proposed collection 

of information is necessary for the 

proper performance of the functions of 

the agency, including whether the 

information will have practical utility; 

(2) The accuracy of the agency’s 

estimate of the burden of the proposed 

collection of information; 

(3) Ways to enhance the quality, 

utility, and clarity of the information to 

be collected; and 

(4) Ways to minimize the burden of 

the collection of information on those 

who are to respond; including through 

the use of appropriate automated 

collection techniques or other forms of 

information technology, e.g., permitting 

electronic submission of responses. 

HUD encourages interested parties to 

submit comments in response to these 

questions. 

C. Authority 

Section 3507 of the Paperwork 

Reduction Act of 1995, 44 U.S.C. 

chapter 35. 

Matthew Ammon, 

Director, Office of Lead Hazard Control and 

Healthy Homes. 

[FR Doc. 2024–01759 Filed 1–29–24; 8:45 am] 

BILLING CODE 4210–67–P 

DEPARTMENT OF HOUSING AND 

URBAN DEVELOPMENT 

[Docket No. FR–7092–N–13] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Chief Financial 

Officer (OCFO), HUD. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: Line of Credit Controls 

System (LOCCS), an Office of the Chief 

Financial Officer (OCFO) system, is a 

disbursement and cash management 

system that services the funding needs 

of HUD’s grant, loan, and subsidy 

clients. Under the Privacy Act of 1974, 

the Department of Housing and Urban 

Development, the Office of the Chief 

Financial Officer proposes to update the 

system of records titled, Line of Credit 

Controls System. This system of records 

allows the Department of Housing and 

Urban Development OCFO’s LOCCS to 

collect and maintain records on 

grantees. Because of a review of this 

system, information has been updated 

within the System Location section of 

the SORN and the authorities to collect 

information for LOCCS has been 

updated. 

DATES: Comments will be accepted on or 

before February 29, 2024. The SORN 

becomes effective immediately, while 

the routine uses become effective after 

the comment period immediately upon 

publication except for the routine uses, 

which will become effective on the date 

following the end of the comment 

period unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number by one of 

these methods: 

Federal e-Rulemaking Portal: https:// 

www.regulations.gov. Follow the 

instructions provided on that site to 

submit comments electronically. 

Fax: 202–619–8365. 

Email: www.privacy@hud.gov. Mail: 

Attention: Privacy Office; Ladonne L. 

White; The Executive Secretariat; 451 

Seventh Street SW, Room 10139; 

Washington, DC 20410–1001. 

Instructions: All submissions received 

must include the agency name and 

docket number for this rulemaking. All 

comments received will be posted 

without change to https://

www.regulations.gov. including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received go to https://

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: 

LaDonne White; 451 Seventh Street SW, 

Room 10139; Washington, DC 20410; 

telephone number 202–708–3054 (this 

is not a toll-free number). HUD 

welcomes and is prepared to receive 

calls from individuals who are deaf or 

hard of hearing, as well as individuals 

with speech or communication 

disabilities. To learn more about how to 

make an accessible telephone call, 

please visit https://www.fcc.gov/ 

consumers/guides/telecommunicationsrelay-service-trs. 

SUPPLEMENTARY INFORMATION: The 

following are to be updated: 

• The system location is being 

changed. LOCCS records are no longer 

in South Charleston, WV. It is at HUD 

Headquarters; Microsoft Azure Cloud 

US East Data Center. Microsoft is 

responsible for securing their data 

center per FedRAMP requirements. 

• Routine uses previously included 

by reference are not explicitly listed in 

the SORN. This change adds no new 

routine uses, but merely reorganizes 

them. The routine uses included by 

reference to HUD’s Appendix I are now 

explicitly listed. 

• Remove instances of Program 

Accounting System (PAS) because it has 

been decommissioned. A new module 

has been added to LOCCS. LOCCS 

incorporated the entire Program 

Accounting System (PAS) functionality 

in this new Award Funding module. 

PAS users now access LOCCS to 

perform their daily tasks in the LOCCS 

Award Funding Module. However, no 

new Personally Identifiable Information 

(PII) is being collected, stored, 

maintained, or disclosed because of the 

PAS module being incorporated. Social 

Security Numbers have been removed 

from the system. 

• Authority for Maintenance of the 

System: Replace ‘‘Sec. 113 of the Budget 

and Accounting Act of 1951 (31 

U.S.C.66a)’’ with ‘‘31 U.S.C. 3511’’ 

• Updated Categories of Individuals 

Covered by System 

• Updated Policies and Practices for 

Retention and Disposal of Records 

• Slight changes to the Record Access 

Procedures, Contesting Records 

Procedures, and Notification Procedures 

sections have been made. Minor nonsubstantive changes have been made to 

these sections to more accurately 

describe HUD’s practices for accessing, 

contesting, and notifying. 

SYSTEM NAME AND NUMBER: 

Line of Credit Control System 

(LOCCS, A67). 

SECURITY CLASSIFICATION: 

Sensitive but Unclassified. 

SYSTEM LOCATION: 

HUD Headquarters, 451 7th Street 

SW, Washington, DC 20410 and 

Microsoft Azure Cloud US East Data 

Center. 

SYSTEM MANAGER(S): 

Sairah Ijaz, Assistant Chief Financial 

Officer for Systems, Office of the Chief 


khammond on DSKJM1Z7X2PROD with NOTICES
5924 Federal Register / Vol. 89, No. 20 / Tuesday, January 30, 2024 / Notices 

Financial Officer, Department of 

Housing and Urban Development, 451 

Seventh Street SW, Room 3100, 

Washington, DC 20410 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

• 31 U.S.C. 3511 

• The Chief Financial Officers Act of 

1990 (31 U.S.C. 901, et seq.) 

• Executive Order 9397, as amended 

by Executive Order 13478 

• Housing and Community 

Development Act of 1987, 42 U.S.C. 

3543 

PURPOSE(S) OF THE SYSTEM: 

The system is to process and make 

grant, loan, and subsidy disbursements. 

LOCCS ensures that payments are made 

promptly thus achieving efficient cash 

management practices. It creates 

accounting transactions with the 

appropriate accounting classification 

elements to correctly record 

disbursements and collections to the 

grant/project level subsidiary. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Section 8 Contract Administrators 

(S8CA) and grant recipients (excludes 

Section 8 Voucher Program). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Vendor name, Vendor Number (e.g. 

EIN, SSN, or TIN), address, DUNS, 

Banking Account/Routing numbers, and 

financial data. 

RECORD SOURCE CATEGORIES: 

Section 8 Contract Administrators and 

grant recipients provide data to Ft. 

Worth Accounting Center to enter 

LOCCS. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES

(1) To the National Archives and 

Records Administration (NARA) and the 

General Services Administration (GSA) 

for records having sufficient historical 

or other value to warrant its continued 

preservation by the United States 

Government, or for inspection under 

authority of title 44, chapter 29, of the 

United States Code. 

(2) To a congressional office from the 

record of an individual, in response to 

an inquiry from the congressional office 

made at the request of that individual. 

(3) To appropriate Federal, State, and 

local governments, or persons, under 

showing compelling circumstances 

affecting the health or safety or vital 

interest of an individual or data subject, 

including assisting such agencies or 

organizations in preventing the 

exposure to or transmission of a 

communicable or quarantinable disease, 

or to combat other significant public 

health threats, if upon such disclosure 

appropriate notice was transmitted to 

the last known address of such 

individual to identify the health threat 

or risk. 

(4) To Federal agencies, non-Federal 

entities, their employees, and agents 

(including contractors, their agents or 

employees; employees or contractors of 

the agents or designated agents); or 

contractors, their employees or agents 

with whom HUD has a contract, service 

agreement, grant, cooperative 

agreement, or computer matching 

agreement for: (1) detection, prevention, 

and recovery of improper payments; (2) 

detection and prevention of fraud, 

waste, and abuse in major Federal 

programs administered by a Federal 

agency or non-Federal entity; (3) 

detection of fraud, waste, and abuse by 

individuals in their operations and 

programs, but only if the information 

shared is necessary and relevant to 

verify pre-award and prepayment 

requirements before the release of 

Federal funds, prevent and recover 

improper payments for services 

rendered under programs of HUD or of 

those Federal agencies and non-Federal 

entities to which HUD provides 

information under this routine use. 

(5) (a) To contractors, grantees, 

experts, consultants, Federal agencies, 

and non-Federal entities, including, but 

not limited to, State and local 

governments and other research 

institutions or their parties, and entities 

and their agents with whom HUD has a 

contract, service agreement, grant, or 

cooperative agreement, when necessary 

to accomplish an agency function, 

related to a system of records, for 

statistical analysis and research 

supporting program operations, 

management, performance monitoring, 

evaluation, risk management, and policy 

development, or to otherwise support 

the Department’s mission. Records 

under this routine use may not be used 

in whole or in part to make decisions 

that affect the rights, benefits, or 

privileges of specific individuals. The 

results of the matched information may 

not be disclosed in identifiable form. 

(b) To a recipient who has provided 

the agency with advance, adequate 

written assurance that the record 

provided from the system of records 

will be used solely for statistical 

research or reporting purposes. Records 

under this condition will be disclosed 

or transferred in a form that does not 

identify an individual. 

(6) To contractors, grantees, experts, 

consultants and their agents, or others 

performing or working under a contract, 

service, grant, or cooperative agreement 

with HUD, when necessary to 

accomplish an agency function related 

to a system of records. Disclosure 

requirements are limited to only those 

data elements considered relevant to 

accomplishing an agency function. 

Individuals provided information under 

these routine use conditions are subject 

to Privacy Act requirements and 

disclosure limitations imposed on the 

Department. 

(7) To contractors, experts and 

consultants with whom HUD has a 

contract, service agreement, or other 

assignment of the Department, when 

necessary to utilize data to test new 

technology and systems designed to 

enhance program operations and 

performance. 

(8) (a) To appropriate agencies, 

entities, and persons when (1) HUD 

suspects or has confirmed there has 

breached the system of records; (2) HUD 

has determined that because of the 

suspected or confirmed breach there is 

a risk of harm to individuals, HUD, the 

Federal Government, or national 

security; and (3) the disclosure made to 

such agencies, entities, and persons is 

reasonably necessary to assist with 

HUD’s efforts to respond to the 

suspected or confirmed breach to 

prevent, minimize, or remedy such 

harm. 

(9) To another Federal agency or 

Federal entity, when HUD determines 

that information from this system of 

records is reasonably necessary to assist 

the recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

(10) To appropriate Federal, State, 

local, tribal, or governmental agencies or 

multilateral governmental organizations 

responsible for investigating or 

prosecuting the violations of, or for 

enforcing or implementing, a statute, 

rule, regulation, order, or license, where 

HUD determines that the information 

would help to enforce civil or criminal 

laws when such records, either alone or 

in conjunction with other information, 

indicate a violation or potential 

violation of law. 

(11) To a court, magistrate, 

administrative tribunal, or arbitrator 

while presenting evidence, including 

disclosures to opposing counsel or 

witnesses in civil discovery, litigation, 

mediation, or settlement negotiations; or 

in connection with criminal law 

proceedings; or in response to a 


khammond on DSKJM1Z7X2PROD with NOTICES
Federal Register / Vol. 89, No. 20 / Tuesday, January 30, 2024 / Notices 5925 

subpoena or to a prosecution request 

when such records to be released are 

specifically approved by a court 

provided order. Disclosures made 

pursuant to this routine use are limited 

to when HUD determines that use of 

such records is relevant and necessary 

to the litigation, provided, however, that 

in each case, HUD determines that the 

disclosure of the records is a use of the 

information contained in the records 

that is compatible with the purpose for 

which the records were collected. 

(12) To the Department of Justice 

(DOJ) when seeking legal advice for a 

HUD initiative or in response to DOJ’s 

request for the information, after either 

HUD or DOJ determine that such 

information relates to DOJ’s 

representatives of the United States or 

any other components in legal 

proceedings before a court or 

adjudicative body, provided that, in 

each case, the agency also determines 

before disclosure that disclosure of the 

records to DOJ is a use of the 

information in the records that is 

compatible with the purpose for which 

HUD collected the records. HUD on its 

own may disclose records in this system 

of records in legal proceedings before a 

court or administrative body after 

determining that disclosing the records 

to the court or administrative body is a 

use of the information in the records 

that is compatible with the purpose for 

which HUD collected the records. 

(13) To the U.S. Treasury for 

transactions such as disbursements of 

funds and related adjustments; 

(14) To the IRS for reporting payments 

for goods and services and for reporting 

of discharge indebtedness; 

(15) Disclosures under 5 U.S.C. 

552a(b)(12). Disclosures may be made 

from the system to consumer reporting 

agencies as defined in the Fair Credit 

Reporting Act (15 U.S.C. 1681a(f) or the 

Federal Claims Collection Act of 1966, 

31 U.S.C. 3701(a)(3)). The disclosure is 

limited to information to establish the 

identity of the individual, including 

name, social security number, and 

address; the amount, status, history of 

the claim, and the agency or program 

under which the claim arose solely to 

allow the consumer reporting agency to 

prepare a credit report. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Electronic files are stored on servers. 

Paper printouts or original input 

documents are stored in locked file 

cabinets at HUD or as imaged 

documents on magnetic media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Records are retrieved by business 

partner name, tax ID number, schedule 

number, voucher number, and contract 

number. 

POLICIES AND PRACTICIES FOR RENTENTION AND

DISPOSAL OF RECORDS: 

General Records Schedule 1:1; 

Financial Management and Reporting 

Records. This schedule covers records 

created by Federal agencies in carrying 

out the work of financial management. 

Temporary. Destroy 6 years after final 

payment or cancellation, but longer 

retention is authorized if required for 

business use. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

All HUD employees have undergone 

background investigations. HUD 

buildings are guarded and monitored by 

security personnel, cameras, ID checks, 

and other physical security measures. 

Access is restricted to authorized 

personnel or contractors whose 

responsibilities require access. System 

users must take the mandatory security 

awareness training annually as 

mandated by the Federal Information 

Security Modernization Act (FISMA) 

(44 U.S.C. 3541, et seq.). Users must also 

sign a Rules of Behavior form certifying 

that they agree to comply with the 

requirements before they are granted 

access to the system. LOCCS resides on 

the Microsoft Azure Cloud, a FedRAMP 

certified Infrastructure-as-a-Service 

(IaaS). The system is limited to those 

with a business need to know. LOCCS 

Authorizing Officials authorize LOCCS 

access for users, and OCFO ensures the 

user is eligible for access (e.g. 

suitability, System Security 

Administrator approval), which allow 

for segregation of duties. Also, system 

user recertifications is conducted semiannually for external users and 

quarterly for internal users. 

RECORD ACCESS PROCEDURES: 

Individuals requesting records of 

themselves should address written 

inquiries to the Department of Housing 

Urban and Development 451 7th Street 

SW, Washington, DC 20410–0001. For 

verification, individuals should provide 

their full name, current address, and 

telephone number. In addition, the 

requester must provide either a 

notarized statement or an unsworn 

declaration made under 24 CFR 16.4. 

CONTESTING RECORD PROCEDURES: 

The HUD rule for accessing, 

contesting, and appealing agency 

determinations by the individual 

concerned are published in 24 CFR part 

16 or may be obtained from the system 

manager. 

NOTIFICATION PROCEDURES: 

Individuals requesting notification of 

records of themselves should address 

written inquiries to the Department of 

Housing Urban Development, 451 7th 

street SW, Washington, DC 20410–0001. 

For verification purposes, individuals 

should provide their full name, office or 

organization where assigned, if 

applicable, and current address and 

telephone number. In addition, the 

requester must provide either a 

notarized statement or an unsworn 

declaration made under 24 CFR 16.4. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

NONE. 

HISTORY: 87 FR 50640. 

LaDonne L. White, 

Chief, Privacy Officer. 

[FR Doc. 2024–01768 Filed 1–29–24; 8:45 am] 

BILLING CODE 4210–67–P 

DEPARTMENT OF HOUSING AND 

URBAN DEVELOPMENT 

[Docket No. FR–7092–N–14] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of Housing, HUD. 

ACTION: Notice of a rescindment of a 

system of records. 

SUMMARY: Pursuant to the provisions of 

the Privacy Act of 1974, as amended, 

the Department of the Housing and 

Urban Development (HUD), the Office of 

Housing, the Office of Lender Activities 

and Program Compliance is issuing a 

public notice of its intent to rescind the 

Institution Master File (IMF) System, 

because the system was 

decommissioned effective June 1, 2017. 

DATES: Comments will be accepted on or 

before February 29, 2024. This proposed 

action will be effective immediately 

upon publication. 

ADDRESSES: You may submit comments, 

identified by one of the following 

methods: 

Federal e-Rulemaking Portal: https:// 

www.regulations.gov. Follow the 

instructions provided on that site to 

submit comments electronically. 

Fax: 202–619–8365. 

Email: www.privacy@hud.gov. 

Mail: Attention: Privacy Office; 

LaDonne White, Chief Privacy Officer; 

The Executive Secretariat; 451 Seventh 

Street SW, Room 10139; Washington, 

DC 20410–0001. 

Instructions: All submissions received 

must include the agency name and 


khammond on DSKJM1Z7X2PROD with NOTICES