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# OAR Box 

# 1168 Prepped by Ollie Stewart



### Document

Number: 

# 74 ) 11-C- 3

Docket Number: 

# A-89-1 0

Printed 4/29/2008 11:23:19 AM Sheet 74 of 131P. 2



# A-89-1 0

II-C- 3
Octobe r 21 , 198 8

Mr . Bria nLimbocke r Environmenta l Manage r Shel l Oi l Company Pos t Offic e Bo x120 8 Beaumont , Texa s 7770 4

Dea r Mr . Limbocker : Th e U . S . Environmenta l Protectio nAgenc y (EPA ) i s investigatin g developmen t o f nationa l emissio nstandard s fo r controllin g butadien e emission s fro

m proces s equipmen t components . A s par t o f thi s effort , w e ar e gatherin g equipmen t lea k screenin g an d baggin g dat a fo r al l equipmen t component s i n butadien e productio nfacilities . Th e dat a w e collec t wil l enabl e u s t o compar e lea k frequencie s o f equipmen t component s amon g severa l productio nunit s withi nth e butadien e sourc e category . W e wil l als o compar e th e butadien e lea k frequencie s t o thos e in othe r sourc e categorie s involvin g differen t chemicals . Ultimately , thes e comparison s wil l b e use d t o generat e equipmen t lea k contro l strategies . T o ensur e tha t th e dat a w e receiv e wil l b e complete , EPA request s tha t yo u suppl y

th e informatio ncontaine d in Enclosur e 1 fo r you r facilitie s i n Beaumont , Texas , an

d Norco , Louisiana . W e hav e mad e a n effor t t o reques t informatio nconsisten t wit hth e forma t tha t th e Chemica l Manufacturer s Associatio n(CMA ) i s usin g t o analyz e dat a fro m th e Butadien e Environmenta l Tas k Grou po f CMA . Fo r you r convenience , yo u ar e welcom e t o submi t thes e dat a t o EPA

on magneti c medi a in lie uo f th e fiel d dat a sheet s enclosed . I f yo u collecte d baggin g dat a in you r study , pleas e includ e thos e fiel d dat a also . Th e authorit y

fo r th e EPA' s informatio ngatherin g i s include d i n Sectio n11 4 o f th e Clea nAi r Ac t (4 2 U.S.C . 7414) . Enclosur e 2 contain s a summar y o f thi s authority . I f yo ubeliev e tha t disclosur e o f specifi c piece s o f informatio nyo u submi t woul d revea l a trad e secret , yo u shoul d clearl y identif y

suc hinformatio na s discusse d in th e enclosure . Any informatio nsubsequentl y determine dt o constitut e a trad e secre t wil l b e protecte dunde r 1 8 U.S.C . 1905 . I f n o clai m o f confidentialit y

i s mad e concernin g th e informatio nobtaine d b y EPA , i t ma y

b e mad e availabl e t o th e publi c b

y EPA withou t furthe r notic e (4 0 CF R Par t 2.203 , Septembe r 1 , 1976) . Enclosur e 3 summarize s Agenc y an d Emissio nStandard s Divisio npolicie s an d procedure s fo r handlin g privilege dinformatio nan d describe s th e EP A contracto r commitment s an d procedure s fo r us e o f confidentia l materials . I t i s th e EPA' s polic y

tha t complianc e b

y a n authorize d representativ e wit hth e requirement s detaile di n Enclosur e 3 provide s sufficien t protectio nfo r th e right s o f submitter s o f privilege d information .P. 3

Th e EP A ha s contracte d wit hRadia nCorporatio n(Contrac t No . 68-02-4378 ) t o obtai ninformatio npertinen t t o thi s investigation . Thus , a s note di

nEnclosur e 4 , Radia nha s bee ndesignate d b y EPA a s a n authorize d representativ e o f th e Agency . Therefore , Radia nha s th e right s discusse d abov e an

d i nEnclosur e 2 . A s a designate d representativ e o f th e Agency , Radia ni s subjec t t o th e provision s o f 4 2 U.S.C . 741 4 (c ) respectin g confidentialit y

o f method s an

d processe s entitle d t o protectio na s trad e secrets . I f yo uhav e an

y question s regardin g thi s reques t o r nee d additiona l explanatio nabou t ou r confidentialit y procedures , pleas e cal l Mr . Davi dW . Markword t o f EP A a t (919 ) 541-083 7 o r Mr . E d Morett i o f Radia n a t (919 ) 541-9100. , Sinc e th e screenin g an d baggin g dat a hav e alread y bee n collecte dan

d w e ar e collectin g onl y copie s o f th e fiel d data , w e ar e requirin g a respons e withi nfiv e workin g day s o f receip t o f thi s letter . Than k yo ufo r you r hel pwit hthi s project . Sincerely ,

Jac k R . Farme r Directo r Emissio nStandard s Divisio n 4 Enclosure s

cc : Mr . Willia m

B . Hathaway , EPA

Regio nV I Mr . El i Bell , Texa s Ai r Contro l Boar d Mr . Gustav e Vo nBodungen , Louisian a Departmen t o f Natura l Resource sP. 4

ENCLOSUR E 1 .
Thi s enclosur e present s th e forma t fo r submittin g equipmen t leak s screenin g an

d baggin g dat a inbutadien e servic e collecte d b y you r company . Pleas e complet e on e se t o f th e informatio nsheet s enclose dfo r
eac hfacilit y

i nyou r company

tha t participate d inth e screenin g an d baggin g survey . Th e dat a we collec t wil l enabl e u s t o compar e \ea k frequencie s o f equipmen t component s amon g severa l productio nunit s withi n th e butadien e sourc e category . We wil l als o compar e th e butadien e lea k frequencie s t o thos e inothe r sourc e categorie s involvin g differen t chemicals . Ultimately , thes e comparison s wil l b e use d t o generat e equipmen t lea k contro l strategies . Mai l th e complete dform s (o r magneti c media ) to :

Susa nR . Wyatt , Chie f Chemical s an

d Petroleu

m Branc h Emissio nStandard s Divisio n(MD-13 ) U . S . Environmenta l Protectio nAgenc y Researc hTriangl e Park , Nort hCarolin a 2771 1ENCLOSUR E 1 . Pleas e fil l ou t enoug hcopie s o f thi s shee t t o includ e al l equipmen t component s

i nbutadien e servic e i n you r screenin g an d baggin g program .

Plan t I D Instrumen t I D Analys t Nam

e Dat e Averag e R

F Calibration Curv e (Y/N ) Backgroun d Reading Tim e Ra w Valu e

1 Servic e Category/Proces s Strea m 1 Screenin g Valu e Flo w 1 1 OV A Butadien e Seq

. Shee t Locatio n 1 Com p Com p Butadien e Solven t 1 Readin g Specifi c No
. No
. P&I D 1 Typ e Categor yPhas e X Name/ X 1 (ppm ) (ppmv ) Comment

< l 1

* , t I j 1 1

< l ' 1 t1 Baggin g Dat a 1 Emissio n Rat e 1 (lb/h ro rkg/hr ) 1 Circl e On e

asP. 6

ENCLOSUR E 1

A nexplanatio no f th e dat a t o b e supplie d fo r eac hentr y i nth e enclose d tabl e i s give nbelow :

o Plan t I D = Producer' s name an dlocation .
o Instrumen t I D = Make , Mode l numbe r an d seria l numbe r o f th e primar y screenin g instrumen t (OVA) .
o Analys t name = (Optional ) identificatio no f th e peopl e doin g th e screenin g analyses .
o Dat e = Dat e o f th e screenin g test .
o Backgroun d readin g time = Time i nmilitar y

(2 4 hour ) forma t whe nth e repor t for

m wa s started .
o Averag e R F = Averag e respons e facto r (RF ) fro m th e mos t recen t multipoin t calibratio nusin g butadien e standar d gase s (i f th e correlatio ncoefficien t wa s greate r tha no r equa l t o 0.99) .
o Calibratio ncurv e (Y/N ) = Indicatio no f whethe r a calibratio n curv e wa s use d t o generat e th e butadien e concentration s fro m th e raw data . Thi s woul db e Yi f th e las t multipoin t calibratio n gav e a correlatio ncoefficien t les s tha n0.99 . I f th e coefficien t wa s greate r tha no r equa l t o 0.99 , the nth e entr y woul d b e N

an d th e averag e R

F woul d b e used .

o Seq . No . = Sequenc e numbe r startin g fro m 1 an d bein g incremente d b

y 1 fo r eac hcomponent .
o Flow

Shee t No . = Plant-specifi c blueprint , drawing , o r flow shee t number .
o Locatio nP&I D = Specifi c identificatio nnumbe r assigne d b y th e producer .
o Componen t Typ e = Typ e o f componen t bein g reported . Example s include :

- - Valve s (VLV )

- - Connector s o r Flange s (FLN )

- - Pump s (PMP )

- - Safet y

Valve s (SV )

- - Open-ende dLine s (OEL )

- - Compressor s (COM )

- - Sampl e Point s (SP )P. 7

ENCLOSUR E 1 CONCLUDE D

t Componen t Categor y = Subcategor y

o f th e abov e componen t type . Thes e dat a ma y

includ e suc hitem s a s valv e typ e (globe , ball , gate , bellows , etc. ) o r pump/compresso r typ e (sealed , solven t flush , etc. )
t , Phas e = Typ e o f materia l flowin g throug hth e component . Acceptabl e value s ar e Gfo r ga s an d L fo r liquid .
e Butadien e %

= Intege r valu e expressin g th e amoun t o f butadien e i n th e stream . Thi s valu e shoul d be betwee n1 an d 100% .

• Solven t Name = Name o f th e highes t concentratio nmateria l (othe r tha nbutadiene ) i nth e componen t stream . t Solven t %

= Intege r value s expressin g th e know no r estimate d percentag e o f th e solven t name d above .

• OV A Scree nReadin g = Raw OV A screenin g value .

• Othe r Butadien e = Result s o f othe r screenin g tests , i f any .

• Comment s = Any

uniqu e informatio ntha t ma y provid e clarificatio nfo r an

y dat a give nonth e line .P. 8

Enclosur e 2 EPA' s Informatio nGatherin g Authorit y Unde r Sectio n11 4 o f th e Clea nAi r Ac t

Unde r Sectio n11 4 o f th e Ac t (4 2 U.S.C . 7414) , Congres s ha s give nth e U . S . Environmenta l Protectio nAgenc y broa dauthorit y

t o secur e informatio n neede d"(a ) for.th e purpos e (i ) o f developin g o r assistin g inth e developmen t
o f an y implementationpla nunde r Sectio n11 0 o r 111(d) , an y standar d o f performanc e unde r Sectio n111 , o r an y emissio nstandar d unde r Sectio n11 2 (ii )
o f determinin g whethe r an y perso ni s inviolatio no f an y suc hstandar d o r an

y requiremen t o f suc ha plan , o r (iii ) carryin g ou t an y provisio no f thi s Act. " Amon g othe r things , Sectio n11 4 authorize s EPA t o mak e inspections , conduc t tests , examin e records , an drequir e owner s o r operator s o f emissio nsource s t o submi t informatio nreasonabl y require dfo r th e purpos e o f developin g suc h standards . I

naddition , th e EP

A Offic e o f Genera l Counse l ha s interprete d Sectio n11 4 t o includ e authorit y t o photograp ho r requir e submissio no f photograph s o f pertinen t equipment , emissions , o r both . Unde r Sectio n114 , EPA i s empowere dt o obtai ninformatio ndescribe db y tha t sectio neve ni f yo u conside r i t t o b e confidential . Yo u may , however , reques t tha t EP

A trea t suc hinformatio na s confidential . Informatio nobtaine d unde r Sectio n11 4 an

dcovere d b

y suc ha reques t wil l ordinaril y b e release dt o th e publi c onl y

i f EPA determine s tha t th e informatio ni s no t entitle d t o confidentia l treatment. * Procedure s t o b e use d fo r makin g confidentialit y determinations , substantiativ e criteri a t o b e use d insuc hdeterminations , an d specia l rule s governin g informatio nobtaine d unde r Sectio n11 4 ar e se t fort h in4 0 CF RPar t 2 publishe dinth e Federa l Registe r onSeptembe r 1 , 197 6 (4 0 F R 36902) .

'Sectio n11 4 require s publi c availabilit y o f al l emissio ndat a an d authorize s disclosur e o f confidentia l informatio ni ncertai ncircumstances . Se e 4 0 F R3690 2 - 3691 2 (Septembe r 1 , 1976) .

MMP. 9

Enclosur e 2 (continued )

Pursuan t t o 2.204(a ) o f EPA' s Freedom o f Informatio nAc t (FOIA ) regulation , inth e even t a reques t i s received , o r i t i s determine d tha t a reques t i s likel y

t o b e received , o r EPA desire s t o determin e whethe r busines s informatio ni

nit s possessio ni s entitle dt o confidentia l treatmen t eve n thoug hn o reques t fo r releas e o f th e informatio nha s bee nreceived , pleas e b e advise dtha t EPA

wil l seek , a t tha t time , th e followin g informatio nt o suppor t you r claim

a s require d b

y 2.20 4 (e)(4 ) o f EPA' s FOI A regulations : 1 . Measure s take nb

y you r company

t o guar d agains t undesire d disclosur e
o f th e informatio nt o others ; 2 . Th e exten t t o whic hth e informatio nha s bee ndisclose d t o others , andth e precaution s take ni nconnectio ntherewith ; 3 . Pertinen t confidentialit y determinations , i f any , b y EPA o r othe r Federa l agencies , an

d a copy o f an y suc hdeterminations , o r referenc e t o it , i f available ; an

d 4 . Whethe r you r company asssert s tha t disclosur e o f th e informatio n woul db e likel y

t o resul t insubstantia l harmfu l effect s onth e business ' competitiv e position , an d i f so , wha t thos e harmfu l effect s woul d be , why the y shoul db e viewe d a s substantial , an d a nexplanatio no f th e causa l relationshi p betwee ndisclosur e an dsuc hharmfu l effects .ENCLOSUR E 3

EPA' s Informatio nGatherin g Authorit y Unde r Sectio n300 7 o f th e Resourc e Conservatio n

an dRecover y

Ac t

Th e authorit y

t o obtai nsample s an d informatio ni s provide dby Sectio n 300 7 o f th e Resourc e Conservatio nan d Recover y

Ac t o f 1976 , a s amended , 4 2 U.S.C . 692 7 (RCRA) . "Fo r th e purpos e o f developin g o r assistin g i n th e developmen t o f an

y regulation, " ...an

dupo nreques t b

y a dul y designate dEP

A officer , Sectio n300 7 authorize s a n EPA employe e (1 ) t o ente r any establishmen t wher e hazardou s waste s ar e generated , stored , treated , transported , dispose dof , o r handled ; (2 ) t o inspec t an d obtai nsample s o f suc hwastes ; (3 ) t o inspec t o r copy record s relatin g t o suc hwaste . I f requeste dprio r t o leavin g th e premise s wit hth e samples , th e EPA employe e shal l giv e a descriptiv e receip t an d a portio no f th e sample s t o th e establishment' s agent . A copy o f th e result s o f al l analyse s subsequentl y performe don th e sample s shal l als o b e furnishe dt o th e establishment' s agent . Informatio nma y

no t b e withhel dfrom th e Administrato r o r hi s authorize d representativ e becaus e i t i s confidential . However , whe nrequeste dt o d o so , th e Administrato r i s require dt o conside r informatio nt o b e confidentia l an d t o trea t i t accordingly , i f disclosur e woul ddivulg e method s o r processe s entitle dt o protectio na s trad e secrets . EPA regulation s concernin g confidentialit y

o f busines s informatio nar e containe di n 4 0 CF R Par t 2 , Subpar t B (4 2 Federa l Registe r 36902-3692 4 (Septembe r 1 , 1976) , a s amende db y 4 3 F R 3999 7 (Septembe r 8 , 1978) , an d 4 4 F R 1767 3 (Marc h23 , 1979) . Thes e regulation s provid e tha t a busines s may , i f i t desires , asser t a busines s confidentialit y

clai m coverin g par t o r al l o f th e informatio nfurnishe dt o EPA . Th e manne r o f assertin g suc hclaim s i s specifie di n 4 0 CF R 2.203(b) . Informatio ncovere db y suc ha clai m

wil l b e treate db

y th e Agenc y

i n accordanc e wit hth e procedure s se t fort hi n th e Subpar t B regulations . I n th e even t tha t a reques t i s mad e fo r releas e o f informatio ncovere db y a clai m o f confidentiality , o r th e Agenc y otherwis e decide s t o mak e a determinatio n whethe r o r no t suc hinformatio ni s entitle dt o confidentia l treatment , notic e wil l b e provide dt o th e busines s whic hfurnishe dth e information . N o informatio nwil l b e disclose db y EPA a s t o whe na clai m

o f confidentialit y

ha s bee nmad e excep t t o th e inten t an d i n accordanc e wit h4 0 CF R Par t 2 , Subpar t B . However , i f no clai m o f confidentialit y

i s mad e whe ninformatio ni s furnishe dt o EPA , th e informatio nma y b e mad e availabl e t o th e publi c withou t notic e t o th e business . Businesse s shoul dtransmi t RCR A Confidentia l Busines s Informatio nt o EP A b y registere dmail , retur nreceip t requested , i n a doubl e envelope . Th e inne r envelop e shoul db e addresse dspecificall y t o th e appropriat e contac t perso n wit hth e followin g additiona l wordin g o n th e front : "RCR A Confidentia l Busines s Informatio nT o B e Opene db y Addresse e Only. " Th e oute r envelop e shoul db e addresse dt o th e appropriat e contac t perso nwithou t th e additiona l wording .

• * " --•""••'- • . ,A.ll-tlmlim)mt-h mP.1 1

Enclosur e 4 / CTLm

\ UNITE D STATE S ENVIRONMENTA L PROTECTIO N AGENC Y I ^SEZj %Offic e o f Ai rQualit yPlannin g an d Standard s \'<_*£> /

Researc h Triangl e Park , Nort h Carolin a 2771 1 

# \ r

"a PRO-1* 0 

### DESIGNATIO N O F AUTHORIZE D REPRESENTATIV E FO RSTANDARD S O F PERFORMANC E FO RNE W STATIONAR YSOURCE S (SECTION 111 ) AN D NATIONAL EMISSION

STANDARD S FORHAZARDOU S AI RPOLLUTANT S (SECTION 112 )

Radia nCorporatio ni s hereby designate da

n Authorize dRepresentativ e o f th e Administrato r o f th e Unite dState s Environmenta l Protectio nAgenc y fo r th e purpos e o f assistin g i n th e developmen t o f standard s o f performanc e unde r 4 2 U.S.C . 741 1 an

dnationa l emissio nstandard s fo r hazardou s ai r pollutant s unde r 4 2 U.S.C . 741 2 unde r Contrac t Numbe r 68-02-3816 . Thi s designatio ni s mad e pursuan t t o th e Clea nAi r Act , 4 2 U.S.C . 7414 . Th e Unite dState s Cod e provide s that , upo npresentatio no f thi s credential , th e Authorize dRepresentativ e name dherein : (1 ) shal l hav e a righ t o f entr y to , upon , o r throug han y premise s i

n whic ha

n emissio nsourc e i s locate do r i n whic hrecord s require dt o b e maintaine dunde r 4 2 U.S.C . 7414(a)(1 ) ar e located , an

d (2 ) ma y a t reasonabl e time s hav e acces s t o an dcop y an y records , inspec t an

y monitorin g equipmen t o r method s require dunde r 4 2 U.S.C , 7414(a)(1) , an

d sampl e an

y emission s whic hth e owne r o r operato r o f suc h sourc e i s require dt o sample . Authorize dRepresentative s q f th e Administrato r ar e subjec t t o th e provision s o f 4 2 U.S.C . 7414(c ) respectin g confidentialit y o f method s o r processe s entitle dt o protectio na s trad e secrets , a s implemente db y 4 0 CF R 2.301(h ) (4 1 F

R 36912 , Septembe r 1 , 1976) .

Date: , NO V

2 1 198 9 Designatio nExpires : Apri l 30 , 199 0

P^V-V ^ —^

. - —v_ ^ -j 

### Geral dA . Emisojw<_ : j Directo r \ Offic e o f Ai r Qualit y

Plannin g an dStandard s

_____

uP.1 2

j,.t O ST

4 .



### \m*t* Enclosur e 5

UNITE D STATE S ENVIRONMENTA L PROTECTIO N AGENC Y Offic e of Ai r Qualit y Plannin g an dStandard s Researc hTriangl e Park , Nort hCarolin a 2771 1

DESIGNATIO N

O F AUTHORIZE D REPRESENTATIVE . FO RCLEA N AI RAC T STANDARD S O F PERFORMANC E FO RNE

W STATIONARYSOURCE S (SECTION 111) , NATIONAL EMISSION STANDARO S FORHAZARDOU S AI RPOLLUTANT S (SECTION 112) , AN D RESOURC E CONSERVATION

AND RECOVER YAC T (RCRA ) STANDARD S FO ROWNER S AN D OPERATOR S O F HAZARDOU S WAST E TREATMENT , STORAGE , AN D DISPOSAL FACILITIE S (SECTION 3004 )

Researc hTriangl e Institut e (RTI ) i s hereb y designate danAuthorize d Representativ e o f th e Administrato r o f th e Unite dState s Environmenta l Protectio nAgenc y

fo r th e purpos e o f assisting , unde r Contrac t Numbe r 68-02 - 4326 , i nth e developmen t o f nationa l emissio nstandard s fo r hazardou s ai r pollutant s unde r 4 2 Unite dState s Cod e (U.S.C. ) 7412 , standard s o f perfonanc e unde r 4 2 U.S.C . 741 1 and/o r ai r standard s fo r hazardou s wast e treatment , storage , an

ddisposa l facilitie s unde r 4 2 U.S.C . 6201 . Thi s designatio ni s mad e pursuan t t o th e Clea nAi r Act , 4 2 U.S.C . 741 4 an dth e Resourc e Conservatio nan dRecover y

Ac t (RCRA) , 4 2 U.S.C . 6927 . Th e U.S.C . provide s that , upo npresentatio no f thi s credential , th e Authorize d* Representativ e name dherein : (1 ) shal l hav e a righ t o f entr y to , upon , o r ? throug han

y premise s i

nwhic hanemissio nsourc e i s locate do r i nwhic h record s require dt o b e maintaine dunde r 4 2 U.S.C . 7414(a)(1 ) ar e located ; an d (2 ) ma y a t reasonabl e time s hav e acces s t o an dcopy an y records , inspec t any monitorin g equipmen t o r metho drequire dunde r 4 2 U.S.C . 7414(a)(1) , an dsanpl e an y emission s whic hth e owne r o r operato r o f suc hsourc e i s require dt o sample . Authorit y

t o obtai nsample s an

dinformatio nals o i s provide dunde r RCR A Sectio n3007 . Sectio n300 7 o f RCR A authorize s th e Authorize d Representativ e (1 ) t o ente r an y establishmen t where hazardou s waste s ar e generated , stored , treated , transported , dispose dof , o r handled , (2 ) t o inspec t an

dobtai nsample s o f suc hwaste , (3)^t o inspec t o r copy record s relatin g t o suc hwaste . Authorize dRepresentative s o f th e Administrato r ar e subjec t t o th e provision s o f 4 2 U.S.C . 7414(c ) respectin g confidentialit y o f method s o r processe s entitle dt o protectio na s trad e secrets , a s implemente dby 4 0 CF R 2.301(h ) (4 1 FR36912 , Septembe r 1 , 1976) , a s amende db y 4 3 F R3999 7 (Septembe r 8 , 1978) , an d4 4 FR1763 7 (Marc h23 , 1979) . Date : NO V

2 4 198 9 Designatio nExpires : Jul y 31 , 199 2 

# IW

.Geral dA . Emiso n^ Directo r Offic e o f Ai r Qualit y

Plannin g an dStandard sP.1 3

Enclosur e 6

U . S . Environmenta l Protectio nAgenc y Offic e o f Ai r Qualit y Plannin g an

d Standard s (OAQPS ) Emissio nStandard s Divisio n(ESD )

Januar y 198 9
Summary o f ESD/OAQP S Procedure s fo r Safeguardin g Confidentia l Busines s Informatio n(CBI )
1 . Purpos e Thi s memorandu

m describe s Agenc y

polic y an d procedure s pertainin g t o the handlin g an

d safeguardin g o f informatio ntha t ma y b e entitle d t o confidentia l treatmen t fo r reason s o f busines s confidentialit y b y th e ESD , OAQPS , Offic e o f Ai r an dRadiation , U . S . Environmenta l Protectio nAgency . 2 . Othe r Applicabl e Documents :
a . Clea nAi r Ac t a s amended . b . 4 0 CFR , Chapte r 1 , Par t 2 , Subpar t B - Confidentialit y o f Busines s Information . c . EPA

Securit y

Manual , Par t II , Chapter s 8 an d 9 . d . Clea nAi r Ac t Confidentia l Busines s Informatio nSecurit y Manua l fo r Federa l Employees . e . Clea nAi r Ac t Confidentia l Busines s Informatio nSecurit y Manua l fo r Contractors . 3 . Exception : Thi s documen t wa s prepare da s a summary o f dat a gatherin g an d handlin g procedure s use d b

y th e ESD , OAQPS , EPA . Nothin g inthi s documen t shal l be construe d a s supersedin g o r bein g inconflic t wit han y applicabl e regulations , statutes , o r policie s t o whic hEPA i s subject . 4 . Definition : Confidentia l Busines s Informatio n- Informatio nclaime d b y th e provide r t o be confidential . Thi s informatio nma y b e identifie d wit hsuc htitle s a s trad e secret , secret , administrativ e secret , company confidential , confidentia l proprietary , o r proprietary . NOTE ; Thes e marking s shoul dno t be confuse dwit hth e classificatio nmarking s o f Nationa l Securit y informatio n identifie dinExecutiv e Orde r 11652 .P. M



### 5 . Background Sectio n114(c ) o f th e Clea nAi r Ac t a s amende dread s a s follows : "An y records , reports , o r informatio nobtaine dunde r subsectio n(a ) shal l b e availabl e t o th e public , excep t tha t upo na showin g satisfactor y t o th e Administrato r b y an y perso ntha t information , records , o r reports , o r particula r par t thereof , (othe r tha nemissio ndata ) t o whic hth e Administrato r ha s acces s unde r thi s sectio ni f mad e public , woul ddivulg e method s o r processe s entitle dt o protectio na s trad e secret s o f suc hperson , th e Administrato r shal l conside r suc hrecord , report , o r informatio no r particula r portio nthereo f confidentia l i naccordanc e wit hth e purpose s o f Sectio n190 5 o f Titl e 1 8 o f th e Unite dState s Code , excep t tha t suc hrecord , report , o r informatio nma y b e disclose dt o othe r officers , employees , o r authorize d representative s o f th e Unite dState s concerne dwit hcarryin g ou t thi s Ac t o r whe nrelevan t inan y proceedin g unde r thi s Act. "

Th e treatmen t o f CB I b

y th e U . S . EPA , includin g dat a obtaine dunde r Sectio n11 4 o f th e Clea nAi r Act , i s governe db y Titl e 40 , Par t 2 , o f th e Cod e o f Federa l Regulations . Thes e regulation s requir e EPA office s t o includ e a notic e wit heac hreques t fo r informatio nt o infor m th e busines s of : (1 ) it s righ t t o asser t a clai m o f confidentialit y

coverin g par t o r al l o f th e information , (2 ) th e metho dfo r assertin g a claim , an d(3 ) th e effec t o f failur e t o asser t a clai m a t time o f submission . I naddition , th e regulations : (1 ) se t fort hprocedure s fo r th e safeguardin g o f confidentia l information ; (2 ) contai nprovision s fo r providin g confidentia l informatio nt o authorize drepresentatives ; (3 ) contai nprovision s fo r th e releas e o f informatio nt o th e Congress , Comptrolle r General , othe r Federa l agencies , Stat e an dloca l governments , an dCourts ; (4 ) permi t th e disclosur e o f information ; an

d(5 ) prohibi t wrongfu l us e o f suc hinformatio nan dcit e penaltie s fo r wrongfu l disclosure . Further , th e regulation s contai nth e Agency' s basi c rul e concernin g th e treatmen t o f request s fo r informatio nunde r th e Freedom

o f Informatio nAc t ( 5 U . S . C . 552) .

•k__________ i 

## ____o nP.1 5



### 6 . Procedures : a . Request s fo r Informatio n Eac hreques t originatin g inth e ES D fo r Informatio nmad e unde r th e provision s o f Sectio n114(a ) i s signe db y th e Divisio nDirector . Th e reques t include s ESD' s standar denclosur e "EPA' s Informatio nGatherin g Authorit y Unde r Sectio n11 4 o f th e Clea nAi r Act, " whic hwa s designe dt o mee t th e requiremen t
o f 4 0 CF RPar t 2 discusse dabove . b . Receip t o f Confidentia l Busines s Informatio n Upo nreceip t o f informatio nfo r whic hconfidentia l treatmen t ha s bee n requested , th e Offic e o f th e Directo r (OD ) direct s th e loggin g o f th e materia l
an dth e establishmen t o f a permanen t file . I f confidentia l treatmen t i s requested , bu t i s no t specificall y marked , th e materia l wil l b e stampe d "Subjec t t o Confidentialit y Claim. " I f par t o f th e materia l i s claime dt o be confidential , tha t portio n1 s marke d"Subjec t t o Confidentialit y Claim. " In complianc e wit hSectio n2.20 4 an d2.20 8 o f 4 0 CF RPar t 2 , th e Branc hChie f responsibl e fo r th e requeste dinformatio nreview s th e informatio nt o determin e whethe r i t i s likel y

t o b e confidentia l i ncontras t t o bein g availabl e i nthe ope nliterature , whethe r i t i s emissio ndata , an dwhethe r i t likel y

provide s it s holde r wit ha competitiv e advantage . I f th e informatio ni s clearl y no t confidential , th e Branc hChie f prepare s a lette r fo r signatur e o f th e Divisio n Director , ESD , t o notif y th e busines s o f thi s finding . I f th e informatio ni s possibl y confidential , th e Branc hChie f send s a memorandu m t o infor

m th e OD , ESD , o f thi s finding , give s a brie f descriptio no f th e materia l (wha t i t is , ho w many pages , etc.) , identifie s i t wit hth e correc t ES D projec t number , an d list s thos e person s wh o ar e authorize dt o hav e acces s t o th e information . Th e informatio nan

dmemorandu

m ar e han dcarrie dt o th e O D an dplace di

nth e CB I file s wit hth e material . A recor do f wh o wil l se e th e informatio n(Attachmen t A ) i s als o file dwit hth e folde r containin g th e information . I f CB I i s receive dfro

m th e owne r vi a a

nauthorize drepresentativ e o r a thir dparty , th e same procedur e i s followed , wit hth e additio no f clearl y identifyin g th e informatio nan

dit s source . B

y regulation , informatio nfo r whic hconfidentia l treatmen t i s requeste dmus t b e s o marke do r designate db y th e submitter . Th e EP A take s additiona l measure s t o ensur e tha t th e proprietar y designatio ni s uniforml y indicate dan

dImmediatel y

observable . Al l unmarke do r undesignate d informatio n(excep t a s note dbelow ) i s freel y releasable .

_____kf

_

### c . Storag e o f Confidentia l Busines s Informatio n Folders , documents , o r materia l containin g CB I (a s defined ) shal l be secured , a t a minimum , i na combination-locke dcabinet . Norma l ES D procedur e i s t o secur e thi s informatio nina cabine t equippe dwit ha securit y ba r an d locke dusin g a four-way , changeabl e combinatio npadlock . Inaddition , th e entranc e doo r t o th e CB I storag e roo m i s equippe dwit ha changeabl e combinatio nsimple xlock . Th e locke dfile s ar e unde r th e contro l o f th e OD . Knowledg e o f th e combination s o f th e lockin g device s i s limite dt o th e Documen t Contro l Office r (DCO ) an dth e minimu

m numbe r o f person s require dt o effectivel y

maintai nnorma l busines s operations . Record s o f th e lockin g devic e combinatio nar e store delsewher e inconformanc e wit hth e requirement s o f th e EPA

Securit y

Manual . Combination s o f th e lock s ar e normall y change dwheneve r a perso nwit h knowledg e o f th e combination s i s transferred , terminate s employment , n o longe r authorize daccess , o r wheneve r th e possibilit y exist s tha t th e combination s ma y hav e bee nsubjec t t o compromise . File s ma y b e checke dou t upo nconfirmatio ntha t th e requestin g perso ni s authorize dt o receiv e th e information . Al l confidentia l file s mus t b e returne dn o late r tha n4:0 0 p.m . o nth e sam

e da y the y ar e removed . Th e intende duse r mus t sig nth e CB I Contro l Record s whe nth e fil e i s checke dout . Th e individua l wh o sign s ou t a confidentia l fil e i s responsibl e fo r it s safekeeping . Th e fil e mus t no t b e lef t unattended . Th e informatio nmus t no t b e disclose dt o an

y non-authorize dpersonnel . Storag e procedure s fo r CB I b y a nauthorize drepresentativ e o f EPA (se e Sectio nd . below ) mus t be , a t a minimum , a s secur e a s thos e establishe dfo r EPA office s withi nOAQPS . Wheneve r CB I i s remove dfro m th e EP A file s t o be transmitte dt o a

nauthorize drepresentative , a ' memorandu m i s place dinth e fil e indicatin g wha t informatio nwa s transmitted , th e date , an dth e recipient . Th e authorize drepresentativ e return s a signe dreceip t t o th e DCO . d . Acces s t o Confidentia l Busines s Informatio n Onl y authorize dEPA

employee s ma y

ope nan ddistribut e CBI . Onl y employee s wh o requir e an dar e authorize dacces s t o CB I inth e performanc e o f thei r officia l dutie s ar e permitte dt o revie w document s and , upo nreceivin g a confidentia l document , mus t signan ddat e th e for

m show ni n Attachmen t A

t o certif y

thei r acces s t o th e document .

__._u__ iP.1 7



### Th e CB I file s ar e controlle db y th e OD , ESD , an

dmaintaine db

y a contracto r cleare dfo r acces s a s a nauthorize drepresentative . Acces s t o th e informatio ni s limite dt o thos e person s havin g a nee dt o know inperformin g thei r officia l duties . Th e ES D Branc hhavin g primar y interes t inth e CB I provide s a memorandu m fo r th e recor ddesignatin g thos e personne l wh o ar e authorize dt o us e CB I i na program unde r whic hCB I ca nbe requested . No perso ni s automaticall y entitle d t o acces s base dsolel y

ongrade , position , o r securit y clearance . Th e name s o f person s grante dacces s t o CB I ar e place donth e Clea nAi r Ac t CB I acces s list , whic hindicate s th e specifi c CB I eac hperso n1 s permitte dt o see . Th e acces s 1^s t i s reviewe dan dupdate dperiodically . Companie s unde r contrac t t o perform wor k fo r EP

A ma y b e designate d authorize drepresentative s o f EP A i f suc hdesignatio ni s necessar y inorde r fo r th e contracto r t o carr y ou t th e wor k require db y th e contract . A s authorize drepresentatives , contractor s ma y b e grante dacces s t o CB I b y th e Director , ESD . Th e followin g condition s appl y whe ni t ha s bee ndetermine d tha t disclosur e i s necessary : (1 ) Th e contracto r designate da s a representativ e an dit s employee s (a )
ma y us e suc hconfidentia l informatio nonl y fo r th e purpos e o f carryin g ou t the wor k required , (b ) mus t refrai nfro m disclosin g th e informatio nt o anyon e othe r tha nEPA

withou t havin g receive dfro m EP A prio r writte napprova l o f eac h affecte dbusines s o r o f anEPA lega l office , and(c ) mus t retur nt o EPA al l copie s o f th e informatio n(an dan y abstract s o r excerpt s therefrom ) upo n reques t o r wheneve r th e informatio ni s no longe r require dfo r th e performanc e o f th e work . (2 ) Th e authorize dcontracto r designate da s a representativ e mus t obtai na writte nagreemen t fro m eac ho f it s employee s wh o wil l hav e acces s t o th e information . A

copy o f eac hemploye e agreemen t (Attachmen t B ) mus t be furnishe dt o EPA

befor e acces s i s permitted . (3 ) Th e contracto r designate da s a nauthorize drepresentativ e mus t agre e tha t th e condition s i nth e contrac t concernin g th e us e an ddisclosur e o f CB I ar e include dfo r th e benefi t of , an dshal l b e enforceabl e by , bot hEP A an d
an y affecte dbusines s havin g a proprietar y interes t i nth e information . Informatio nma y

b e release dt o o r accesse db y EPA employee s othe r tha n OAQP S employee s onl y

upo napprova l o f th e Director , ESD .

asmi wmiim ^



### Request s fo r CB I fro m othe r Federa l agencies , Congress , th e Comptrolle r General , Courts , etc. , ar e processe db y th e OD , ESD , inaccordanc e wit h4 0 CF R 2 , Subpar t B . Request s unde r th e Freedom o f Informatio nAc t ar e handle dinaccordanc e wit h4 0 CF R2 , Subpar t A . Th e ES D Freedo m o f Informatio nCoordinato r mus t be consulte dprio r t o respondin g t o an y reques t fo r informatio ni f a clai m o f confidentialit y

ha s bee nasserte do r i f ther e i s reaso nt o believ e tha t a clai m migh t be mad e i f th e busines s knew releas e wa s intended . e . Us e an

dDisclosur e o f Confidentia l Busines s Informatio n Th e CB I a s define dma y

no t b e use di npublications , supportin g documents , memoranda , etc. , tha t become a par t o f th e publi c domain , excep t a s provide dfo r in4 0 CF R2 Subpar t B . Th e CB I ma y

no t b e summarize dwithou t th e approva l o f th e Projec t Manage r responsibl e fo r th e CBI . Any authorize dreproductio nshal l b e provide db

y th e CB I offic e staff . Further , al l authorize dreproduction s mus t be introduce dint o th e CB I contro l system an dtreate daccordin g t o th e same procedure s applicabl e t o th e origina l confidentia l material . Th e EPA generate ddocument s o r material , o r extract s o f informatio n containin g CBI , mus t b e stampe d"Subjec t t o Confidentialit y Claim " an

da cove r shee t mus t b e attache dt o identif y th e materia l a s CBI . f . Handlin g o f Othe r Informatio n* Reports , memoranda , documents , etc. , prepare db y EPA o r it s authorize d representative s ar e no t normall y circulate doutsid e EPA fo r comment s o r review prio r t o publicatio nexcep t i nsuc hcase s a s describe dabov e (6.d.3 ) wherei n CB I i s expressl y

included . However , becaus e industrial-data-gatherin g visits , plan t inspections , an

dsourc e testin g ca ninvolv e inadverten t receip t o f CBI , i t i s th e policy

o f ES D t o protec t al l partie s involve d1nth e followin g manner . Prio r t o o r a t th e inceptio no f a plan t inspection , data-gatherin g visit , o r sourc e test , EPA o r it s authorize drepresentativ e discusse s wit ha responsibl e industr y

officia l th e informatio nsought , how i t i s t o b e used , an dhow i t i s t o b e protected . A copy o f thi s summar y

i s usuall y

provide dt o th e industr y

officia l bein g consulted . Followin g aninspection , visit , o r test , a tri prepor t i s prepare dt o include , a s practicable , al l informatio nreceive db y EPA o r it s authorize d representativ e durin g th e visi t o r test . Th e repor t ma y be prepare db

y eithe rP.1 9



### EP A o r It s authorize drepresentative . Th e draf t o f tha t repor t i s clearl y identified , ona

nattached , colore dcove r shee t a s "Confidentia l Pendin g Determination. " A

secondcopy

o f th e draf t tri prepor t i s forwarde db y EPA t o th e responsibl e industr y officia l fo r review . Th e responsibl e industr y officia l i s requeste db y cove r lette r t o revie w th e report , clearl y

mar k an y informatio nconsidere dt o b e confidential , an dretur nth e marke dup-repor t t o th e responsibl e EPA

employe e withi n2 week s o f receipt . Th e origina l draf t i s kep t inth e CB I "pending " fil e unti l th e marked-u pcopy i s returne db

y th e busines s firm . Whe nth e reviewe dcopy o f th e report , a s marke db y th e responsibl e plan t official , i s receive db y EPA , Informatio ndesignate dconfidentia l 1 s place di n th e CB I file s a s describe dabove . Th e origina l draf t o f th e tri prepor t i s edite dt o delet e th e confidentia l informatio nan dt o accommodat e technica l changes , an

dth e tri prepor t i s issued .

2 Attachment s..P.2 0



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OAT g O P BQCUMgWT : SOCUMgN T AUTHO R COWTBOt , NUMQgB :

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### ® @ MO T ®§TAO(H ) ca a PepR

j 1
8 6 JAN 198

9

_ _i ini n m i _•_«•___• » _^____i_______l____

____• •P.2 1



### Attachmen t B

I
. AUTHORIZATIO N PO R ACCES S T O CA A CB I FO R EP

A CONTRACTO R EMPLOYEE S PUL L NAM E

SS N POSITIO N

CONTRACTO R

I t l a th a raaponsibillt y o f aae h Authorizin g Officia l t o ansur a tha t th a ampioyaa a unda r hia/ha r juparvislo n wh o raquir a aeeaa a t o CA A CBI : 1
. Sig n th a ConfIdantlailt y Agreemen t fo r IP A Contracto r Employaa a 2
. Ar a full y Informa d regardin g thal r sacurlt y raaponalbllltla a fo r CA A CBI

. 3
. Obtai n aecas s onl y t a tha t CA A CB I require d t o parfor m thal r officia l dutla a SIGNATUR E O P AUTHORIZIN G OPPICIA L

TITL E TELEPHON E NO
. OAT E

LOCATIO N

» •CONFIDENTIALITY AGREEMEN T PO R EP A CONTRACTO R EMPLOYEE S
I undarstan d tha t 1 wil l hav a aceas s t o eartai n Confldantla l Buslnas s informatio n submltto d t o EP A o r it s authorlzs d raprasantatlva s unda r th a Claa n Ai r Ac t (CAA)

. Thi a aecas s I s granta d I n aceordane a wit h m y officia l dutla s a s a n ampioya a o f a n Environmanta i Protactlo n Agonc y contractor
. 1 undarstan d tha t CA A CB I ma y no t b a dlselosa d excep t a a authorize d b y CA A an d Agane y regulations

. 1 undarstan d tha t 1 ma y fae a erlmina l prosaeutto n i f | willfull y disclos e CB I t o an y parso n no t authorize d t o racalv a It
. I n addition , I understan d tha t 1 ma y b a subjec t t o disciplinar y actio n fo r violatio n o f thi a agreemen t wit h penaltie s rangin g u p t o an d includin g dismissal

. 1 agra a tha t 1 wil l trea t an y CA A CB I furnishe d t o m a a a confidentia l an d tha t 1 wil l follo wth a proeadura a sa t fort h I n th t CA A Confldantla l Buainaa s informatio n Sacurlt y Manua l fo r Contractors

. 1 hav a rea d an d undarstan d thes e procedures
. SIGNATUR E TELEPHON E NO
. OAT E

III
. HAVIN G COMPLETE! ) REOUIRE D TRAININ G AN O PASSEO REGUIRE D TEST

. TH E ABO VE-NAME 0 EMPLOYE E I S HEREB

Y AUTHORIZE D T O HAV E ACCES S T O CA A CBI

. SIGNATUR E CB I COC

O TELEPHON E NO.
. OAT E

CA A FOR M 2

I « JA N 198

9P.2 2

Identica l letter s wer e sen t t o th e followin g addresse s wit hchange s a s noted :
Mr . Bruc e Davi s Exxo nChemica l America s Pos t Offic e Bo x40 0 Baytown , Texa s 7752 2 Paragrap h2 , lin e 1 : fo r you r facilitie s i n Beaumont , Texas , and Norco , Louisiana , change dt o fo r you r Baytown , Texas , an d Bato nRouge , Louisiana , productio nfacilities .

Mr . Ji m Hutchinso n Cai nChemica l Incorporate d Pos t Offic e Bo x1094 0 Corpu s Christi,'Texa s 7846 0 Paragrap h2 , lin e 1 : Beaumont , Texas , an d Norco , Louisian a change dt o Corpu s Christi , Texas , an d Chocolat e Bayou , Texa s cc : EP A

Regio nV I and Texa s Ai r Contro l Boar d

Mr . Do n Robinso n Mobi l Oi l Corporatio n Pos t Offic e Bo x331 1 Beaumont , Texa s 7770 4 Paragrap h2 , lin e 1 : fo r you r facilitie s i n Beaumont , Texas , an d Norco , Louisian a change dt o you r facilit y i n Beaumont , Texa s cc : EP A

Regio nV I an

d Texa s Ai r Contro l Boar d

Mr . Rober t Shaple y Texac o Chemica l Compan y Pos t Offic e Bo x78 7 Por t Neches , Texa s 7765 1 Paragrap h2 , lin e 1 : fo r you r facilitie s i n Beaumont , Texas , an d Norco , Louisiana , change dt o you r facilit y i n Por t Neches , Texa s cc : EP A

Regio nV I an

d Texa s Ai r Contro l Boar d

Ms . Sherri e L . Arnol d Do w Chemica l Clearin g Hous e 203 0 Do w

Cente r Midland , Michiga n4864 0 Paragrap h2 , lin e 1 : "fo r you r facilitie s i n Beaumont , Texas , an d Norco , Louisiana " ha s bee ndelete d cc : EP A

Regio nV I an

d Texa s Ai r Contro l Boar d

RegNeg.Da

v dkd.00 1P.2 3

Mr . Walte r Ro y

Quanstro m Amoc o Corporatio n 20 0 Eas t Randolp hDriv e Chicago , Illinoi s 6060 1 Paragrap h2 , lin e 1 : fo r you r facilitie s i n Beaumont , Louisian a change dt o you r facilit y in Chocolat e Bayou , cc : EP A

Regio nV I an

d Texa s Ai r Contro l Boar d Texas , Texa s andNorco ,

Mr . Ro n Berglun d Unio nCarbid e Corporatio n Pos t Offic e Bo x836 1 Sout hCharleston , Wes t Virgini a Paragrap h2 , lin e 1 : Beaumont , Seadrif t an

d Texa s City , Texas , 2530 3 Texas , an

d Norco , Louisian a change dt o an dTaft , Louisian a

RegNeg.Da

v dkd.00 1