64582 Federal Register / Vol. 79, No. 210 / Thursday, October 30, 2014 / Notices 

affecting personnel actions concerning 

members of the Armed Forces and or 

Federal employees; and to respond to 

other complaint investigations and 

congressional inquiries as appropriate. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, as 

amended, these records contained 

therein may specifically be disclosed 

outside the DoD as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

To the U.S. Secret Service in 

conjunction with the protection of 

persons under its jurisdiction. 

To other Federal, State, local, or tribal 

agencies having jurisdiction over the 

substance of the allegations or a related 

investigative interest in criminal law 

enforcement investigations, including 

statutory violations, counterintelligence, counter-espionage and 

counter-terrorist activities and other 

security matters. 

To other Federal Inspector General 

offices, the President’s Council on 

Integrity and Efficiency, and/or other 

Federal law enforcement agencies for 

the purpose of coordinating and 

conducting administrative inquiries and 

civil and criminal investigations, or 

when responding to such offices, 

Council, and agencies in connection 

with the investigation of potential 

violations of law, rule, and/or 

regulation. 

To other Federal Inspector General 

offices, the President’s Council on 

Integrity and Efficiency, and/or the 

Department of Justice for purposes of 

conducting external reviews to ensure 

that adequate internal safeguards and 

management procedures continue to 

exist within the Office of the Inspector 

General of the Department of Defense. 

The DoD Blanket Routine Uses set 

forth at the beginning of the DISA’s 

compilation of systems of records 

notices may apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Electronic storage media and paper 

records. 

RETRIEVABILITY: 

By individual’s name or case number. 

SAFEGUARDS: 

Computerized records maintained in a 

controlled area are accessible only to 

authorized personnel. Records are 

maintained in a controlled facility. 

Physical entry is restricted by the use of 

locks, guards, and is accessible only to 

authorized personnel. Physical and 

electronic access is restricted to 

designated individuals having a need 

therefore in the performance of official 

duties and who are properly screened 

and cleared for need-to-know. 

Electronic data system is password 

protected and will include data 

encryption of some fields. Access to 

computerized data is restricted by 

Common Access Card (CAC). 

RETENTION AND DISPOSAL: 

Electronic records are retained 

indefinitely for statistical purposes. 

Paper records for administrative 

investigations are archived 5 years after 

cases are closed. Paper records for 

criminal investigations are archived 20 

years after cases are closed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Investigations Division, DISA 

IG, 6910 Cooper Ave, Ft. Meade, MD 

20755–7901. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to Defense 

Information Systems Agency, ATTN: 

Headquarters FOIA Requester Service 

Center, P.O. Box 549, Ft Meade, MD 

20755–0549. 

Request should contain the 

individual’s full name, SSN or DoD ID 

Number, current address for reply, and 

telephone number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to Defense Information 

Systems Agency, ATTN: Headquarters 

FOIA Requester Service Center, P.O. 

Box 549, Ft Meade, MD 20755–0549. 

Requests should contain the 

individual’s full name, SSN or DoD ID 

Number, current address for reply, 

telephone number, and signature and 

provide a reasonable description of 

what they are seeking. 

CONTESTING RECORD PROCEDURES: 

Individuals seeking to contest 

contents and to appeal initial agency 

determinations should address written 

inquiries to Defense Information 

Systems Agency, ATTN: Headquarters 

FOIA Requester Service Center, P.O. 

Box 549, Ft Meade, MD 20755–0549. 

RECORD SOURCE CATEGORIES: 

Subjects and suspects of IG 

investigations. Interviews of witnesses, 

victims, and complainants. All types of 

records and information maintained by 

all levels of government, private 

industry, and non-profit organizations 

reviewed during the course of the 

investigation or furnished to the IG. Any 

other type of record deemed necessary 

to complete the IG investigation. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Parts of this system may be exempt 

pursuant to 5 U.S.C. 552a(j)(2) if the 

information is compiled and maintained 

by a component of the agency which 

performs as its principle function any 

activity pertaining to the enforcement of 

criminal laws. 

Investigatory material compiled for 

law enforcement purposes may be 

exempt pursuant to 5 U.S.C. 552a(k)(2). 

However, if an individual is denied any 

right, privilege, or benefit for which he 

would otherwise be entitled by Federal 

law or for which he would otherwise be 

eligible, as a result of the maintenance 

of such information, the individual will 

be provided access to such information 

except to the extent that disclosure 

would reveal the identity of a 

confidential source. 

Investigatory material compiled solely 

for the purpose of determining 

suitability, eligibility, or qualifications 

for federal civilian employment, 

military service, federal contracts, or 

access to classified information may be 

exempt pursuant to 5 U.S.C. 552a(k)(5), 

but only to the extent that such material 

would reveal the identity of a 

confidential source. 

An exemption rule for this system has 

been promulgated in accordance with 

requirements of 5 U.S.C. 553(b)(1), (2), 

and (3), (c) and (e) and published in 32 

CFR part 316. For additional 

information contact the system manager. 

[FR Doc. 2014–25806 Filed 10–29–14; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2014–OS–0125] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, DoD. 

ACTION: Notice to add a new System of 

Records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to add a new system 

of records, DPFPA 05, entitled 

‘‘Computer Aided Dispatch and Records 

Management System (CAD/RMS)’’ to its 

inventory of record systems subject to 


tkelley on DSK3SPTVN1PROD with NOTICES
Federal Register / Vol. 79, No. 210 / Thursday, October 30, 2014 / Notices 64583 

the Privacy Act of 1974, as amended. 

This system is used to record incident 

details related to PFPA investigations or 

inquiries into incidents under PFPA 

jurisdiction. Records may be used to 

develop threat analysis products, 

reports, and assessments on groups and 

individuals that have harmed, or have 

attempted harm; made direct or indirect 

threats; have a specific interest in high 

ranking Office of the Secretary of 

Defense (OSD) personnel, the DoD 

workforce, or the Pentagon Facilities; or 

have engaged in organized criminal 

activity that would impact the Pentagon 

Facilities. These records are also used to 

document incident updates (if 

additional evidence is gathered 

following initial contact). 

DATES: Comments will be accepted on or 

before December 1, 2014. This proposed 

action will be effective the day 

following the end of the comment 

period unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: http://

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http://

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard, Chief, OSD/JS Privacy 

Office, Freedom of Information 

Directorate, Washington Headquarters 

Service, 1155 Defense Pentagon, 

Washington, DC 20301–1155, or by 

phone at (571)372–0461. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address in FOR FURTHER INFORMATION

CONTACT or at 

http://dpclo.defense.gov/. The proposed 

system report, as required by 5 U.S.C. 

552a(r) of the Privacy Act of 1974, as 

amended, was submitted on July 30, 

2014, to the House Committee on 

Oversight and Government Reform, the 

Senate Committee on Governmental 

Affairs, and the Office of Management 

and Budget (OMB) pursuant to 

paragraph 4c of Appendix I to OMB 

Circular No. A–130, ‘‘Federal Agency 

Responsibilities for Maintaining 

Records About Individuals,’’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427). 

Dated: October 27, 2014. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DPFPA 05 

SYSTEM NAME: 

Computer Aided Dispatch and 

Records Management System (CAD/

RMS). 

SYSTEM LOCATION: 

Pentagon Force Protection Agency 

(PFPA), 9000 Defense Pentagon, 

Washington, DC 20301–9000. 

Pentagon Force Protection Agency 

(PFPA), 4800 Mark Center Drive, 

Alexandria, VA 22350. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who have been the subject 

of an investigation or police inquiry into 

incidents occurring at the Pentagon and 

other facilities under the jurisdiction of 

PFPA. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Incident report contains any or all of 

the following: name; other names used; 

Social Security Number (SSN); 

citizenship; legal status; gender; race/

ethnicity; employment (e.g., authorized 

access to the building or room), and 

education information (e.g., student ID 

as form of identification); military 

records; driver’s license; other 

identification numbers (e.g., DoD ID 

number, passport); date and place of 

birth; home and office address; home, 

work, and cell phone numbers; personal 

email address; photos taken at the 

scene; personal property information 

(e.g., vehicle, photographic equipment); 

biometric information (e.g., 

fingerprints); handwriting samples (e.g., 

scans of letters written by the subject 

mailed to the facility); child information 

(e.g., in cases where a child needs to be 

picked up if a parent is arrested), or 

contact information (e.g. spouse or an 

adult to provide transportation/

assistance, if necessary); medical 

information (e.g., collected during 

medical response calls to assist 

individual); emergency contact, and 

incident number. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 2674, Operation and Control 

of Pentagon Reservation and Defense 

Facilities in National Capital Region; 

DoD Directive 5105.68, Pentagon Force 

Protection Agency (PFPA); 

Administrative Instruction (AI) 30, 

Force Protection on the Pentagon 

Reservation; and E.O. 9397 (SSN), as 

amended. 

PURPOSES: 

To record incident details related to 

PFPA investigations or inquiries into 

incidents under PFPA jurisdiction. 

Records may be used to develop threat 

analysis products, reports, and 

assessments on groups and individuals 

that have harmed, or have attempted 

harm; made direct or indirect threats; 

have a specific interest in high ranking 

Office of the Secretary of Defense (OSD) 

personnel, the DoD workforce, or the 

Pentagon Facilities; or have engaged in 

organized criminal activity that would 

impact the Pentagon Facilities. These 

records are also used to document 

incident updates (if additional evidence 

is gathered following initial contact). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, as 

amended, the records contained herein 

may specifically be disclosed outside 

the DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

DoD Routine Use 01, Law 

Enforcement. If a system of records 

maintained by a DoD Component to 

carry out its functions indicates a 

violation or potential violation of law, 

whether civil, criminal, or regulatory in 

nature, and whether arising by general 

statute or by regulation, rule, or order 

issued pursuant thereto, the relevant 

records in the system of records may be 

referred, as a routine use, to the agency 

concerned, whether federal, state, local, 

or foreign, charged with the 

responsibility of investigating or 

prosecuting such violation or charged 

with enforcing or implementing the 

statute, rule, regulation, or order issued 

pursuant thereto. 

To insurance agencies representing an 

individual who has been the subject of 

an investigation or police inquiry into 

incidents occurring at the Pentagon and 

other facilities under the jurisdiction of 

PFPA. 

The DoD Blanket Routine Uses set 

forth at the beginning of the Office of 

the Secretary of Defense (OSD) 

compilation of systems of records 

notices may apply to this system. 


tkelley on DSK3SPTVN1PROD with NOTICES
64584 Federal Register / Vol. 79, No. 210 / Thursday, October 30, 2014 / Notices 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

Name, SSN, date of birth, other names 

used, driver license, or incident 

number. 

SAFEGUARDS: 

Records are maintained in areas 

accessible only to PFPA law 

enforcement personnel who use the 

records to perform their duties. All 

records are maintained on DoD 

installations with security force 

personnel performing installation access 

control and random patrols. Common 

Access Cards (which contain the user’s 

DoD Public Key Infrastructure 

Certificates) and personal identification 

numbers are used to authenticate 

authorized desktop and laptop 

computer users. Data in transit and at 

rest is encrypted and computer servers 

are scanned to assess system 

vulnerabilities. Specific firewalls are in 

place to control the incoming and 

outgoing data traffic by analyzing the 

data and determining whether they 

should be allowed through or not, based 

on applied rule set. User access is 

restricted to validated users and activity 

is regularly monitored. Systems security 

updates are accomplished on a regular 

basis. Records are secured in locked or 

guarded buildings monitored by Closed 

Circuit TV cameras and intrusion 

detection systems, locked offices (to 

include cipher locks), or locked cabinets 

during non-duty hours, with access 

restricted during duty hours. 

RETENTION AND DISPOSAL: 

Non-criminal records are destroyed 

one year after case is closed. 

Criminal records are cut off when a 

case is closed. Files are destroyed 15 

years after the cut-off. 

SYSTEM MANAGER(S) AND ADDRESS: 

Deputy Director Integrated Emergency 

Operations Center, Pentagon Force 

Protection Agency (PFPA), 9000 Defense 

Pentagon, Washington, DC 20301–9000. 

NOTIFICATION PROCEDURE: 

An exemption rule has been 

published, and this Privacy Act system 

of records is exempt from the 

notification provisions described in 5 

U.S.C. 552a(d). 

RECORD ACCESS PROCEDURES: 

An exemption rule has been 

published, and this Privacy Act system 

of records is exempt from the 

notification provisions described in 5 

U.S.C. 552a(d). 

CONTESTING RECORD PROCEDURES: 

An exemption rule has been 

published, and this Privacy Act system 

of records is exempt from the 

amendment and appeal provisions 

described in 5 U.S.C. 552a(f). 

RECORD SOURCE CATEGORIES: 

Individuals involved in, or witness to, 

the incident or inquiry, PFPA officers 

and investigators, state and local law 

enforcement, and Federal departments 

and agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

This system of records is used by the 

Department of Defense for a law 

enforcement purpose (j)(2) and (k)(2), 

and the records contained herein are 

used for criminal, civil, and 

administrative enforcement 

requirements. As such, allowing 

individuals full exercise of the Privacy 

Act would compromise the existence of 

any criminal, civil, or administrative 

enforcement activity. This system of 

records is exempt from the following 

provisions of 5 U.S.C. 552a section (c)(3) 

and (4), (d), (e)(1) through (e)(3), 

(e)(4)(G) through (e)(4)(I), (e)(5), (e)(8); 

(f) and (g) of the Act. 

An exemption rule for this system has 

been promulgated in accordance with 

requirements of 5 U.S.C. 553(b)(1), (2), 

and (3), (c), and (e) and published in 32 

CFR part 311. For additional 

information contact the system manager. 

[FR Doc. 2014–25834 Filed 10–29–14; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2014–OS–0092] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, DoD. 

ACTION: Notice to alter a System of 

Records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to alter a system of 

records, DWHS E05, entitled 

‘‘Mandatory Declassification Review 

Files’’, in its inventory of record systems 

subject to the Privacy Act of 1974, as 

amended. This system is used to process 

requests and/or appeals from 

individuals for the mandatory review of 

classified documents for the purposes of 

releasing declassified material to the 

public; and to provide a research 

resource of historical data on release of 

records to ensure consistency in 

subsequent actions. Data developed 

from this system is used for the annual 

report required by the applicable 

Executive Order(s) governing classified 

National Security Information. This data 

also serves management needs, by 

providing information about the number 

of requests; the type or category of 

records required; and the average 

processing time. 

DATES: Comments will be accepted on or 

before December 1, 2014. This proposed 

action will be effective the date 

following the end of the comment 

period unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: http://

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http://

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard, Chief, OSD/JS Privacy 

Office, Freedom of Information 

Directorate, Washington Headquarters 

Service, 1155 Defense Pentagon, 

Washington, DC 20301–1155, or by 

phone at (571) 372–0461. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address in FOR FURTHER INFORMATION

CONTACT or at the Defense Privacy and 

Civil Liberties Office Web site at http:// 

dpclo.defense .gov/. 

The proposed system report, as 

required by U.S.C. 552a(r) of the Privacy 

Act of 1974, as amended, was submitted 

on June 9, 2014, to the House 

Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 


tkelley on DSK3SPTVN1PROD with NOTICES