A GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION

ROMAN

300 MERRICK ROAD

LYNBROOK, NY 11563

T: 516

- 596

- 3300

F: 516

- 596

- 4380

EMAIL: I NFO@ROMANSEARCHC.COM

WEBSITE: WWW.ROMANSEARCH.COM

CONTACT: KIMBERLY ROMAN

EIN #113445203 

## INFORMATION

ABOUT

ROMAN & ASSOCIATES

A GLOBAL, MINORITY CERTIFIED INVESTIGATION CORPORATIONA GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION

August 5, 2015

RE: Proposal Letter

To Whom It May Co ncern:

Roman & Associates is a minority owned company that has been conducting complex

investigations for over 32 years. Currently, we have many departments to manage the

demands of our investigations. One of our departments that we would like to obtain

p ermission of use of a drone is for our Claims Department specifically for property damage

and damage from natural disasters ; when permissible by all laws and regulations. This unit

is managed by our Vice President of Operations, who is also an attorney. He continuously

trains this department on all of the latest local, state and federal laws and regulations.

The president of our company, Anthony Roman, is a certified commercial pilot.

As you will see throughout this bid, we are highly capable of conducting all of the types

of investigations; however, we bel ieve that if we could assess property damage or damage

from natural disaster s from an aeria l view, we would be able to assist clients with a better

understandi ng of what act ually befell their valued assets.

Sincerely,

Kimberly Roman

Roman & Associates

V.P. of Marketing

info@romansesarch.com

(516) 596

- 3300A GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION

Table of Contents:

EXECUTIVE SUMMARY

· Roman ’ s Investigative Team

· Roman ’ s Proprietary Software

· Languages

· In

- house Counsel

· National & Inter national Firm

· Minority Certificate information

· Roman & Associates Management Philosophy

· Organized Structure

· Roman ’ s plan for growth

· Roman ’ s Disaster Recovery Plan

· Equal Opportunity & Non

- discrimination

· How Roman Receives Assignments

· Roman ’ s address, telep hone, fax and email address and website

· Names, titles, addresses & telephone numbers of persons

authorized to represent Roman in Contract Negotiations with

respect to this contract if awarded.

· Roman ’ s Areas of Expertise

· TrainingA GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION

1.1 ABOUT ROMAN: Roman is a prominent, minority certified

, global investigative firm that

has been conducting complex investigations since 1982. As a national and i nternational

workforce we largely handle investigations for insurance, government, corporate, and legal

entities. Using sophisticated, high

- tech developments, our team of educated, qualified,

individuals collectively work together to acquire factual evide nce for our clients. All data

obtained is accurate, and reliable. We continually have a low

- case

- to

- investigator ratio. This

allows our inve stigators to provide individual attention to each case that is assigned to

them.

1.2 Roman ’ s investigative team includes : admitted attorneys who are also licensed, trained

and experienced private investigators. We also have investigators who are former federa l

agents, former military officers, certified commercial pilots

, certified public accountants,

engineers, former investigative journalists and linguists. Each of these staff members brings

a distinctive value to the investigation. Roman has a structured tier of teamwork that adds

not only knowledge base to an investigation but also promptness in accurately defining a

case solution.

1.3 Proprietary Software : Roman has designed a leading edge complex, proprietary

software management sy stem, WEB TRAC®, which is fully encrypted to the highest level

allowable by the federal government. It allows our staff to work on your cases quickly,

reliably and in compliance with all federal, state and local privacy laws and regulations.

Within WEB TRAC ® we have designed a patented program GPS TRACKING®. Your office

will have access to our system with a username and password. There is no IT setup. Please

refer to our WEB TRAC® page for more information.

1.4 Languages: Our Firm is comprised of a multi

- lingual staff, which is very useful in many

cultu rally diverse neighborhoods and locations world

- wide. Some of the languages spoken

here at Roman are: Spanish, French, Russian, Polish, Portuguese, Tai, Mandarin and

Cantonese Chinese, Italian and Caribbean dialects to include Haitian Creole.

1.5 In

- House Counsel Department: Roman has an In

- House Coun sel department that is

responsible for ensuring all investigations, surveillances, fraud investigations, background

investigations and trial preparations are in compliance with the always changing federal,

state and local laws. Every effort is being made t o remain in legal compliance.

1.1 National & International Firm: We have expanded from a national company to an

international company. We currently work in all 50 States, South America, the Caribbean,

Puerto Rico, South America, Israel, Canada, China, and Western Europe, Australia, and more.

1.2 Minority Certificates: Roman is a minority certified company . The NYC Department of

Small Business Services certified our firm pursuant to Title 66, Chapter 11, Subchapter B of

the rules of the City of New York, governing the minority and woman owne d business

enterprise program. This certification remains in effect until 7/31/17. We are also

nationally certified by the National Minority Supplier Development Council (NMSDC)

certification # NY01677, expiration date 1/13/16. Roman is registered with the New York

State Contract System as a minority company.A GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION

1.3 Roman & Associates Management Philosophy : Roman ’ s management philosophy

provides guidance, direction, leadershi p and sets an example to employees. Managers

provide an environment that lead to productive employees. Roman achieves this through

conflict management, keeping morale high, providing encouragement, and rewarding strong

performers. The managers ’ goal is to provide tasks that give employees experience, stretch

their abilities and bring growth

.

1.4 Organizational Structure : Roman is a corporation. Each of Roman ’ s department s has a

department head and subordinate managers. The subordinate managers manage teams of

investigators. An overall operations manager who is an attorney s upervises the

departments. This structure allows proper oversight of personnel and investigations to

ensure quality investigation, rule/protocol compliance and legal compliance. The functions

of the company are supported by an IT department, accounting dep artment and legal

department. Additionally a company Sales and Marketing unit engage in creating

opportunities for expansion and growth.

1.5 Roman ’ s Disaster Recovery Plan: Roman & Associates has developed a highly intricate

system of data preservation. Each of our server s backs up its ’ own information and then the

servers back up each other. We also have a 3rd off site back up data facility. The backup

facilities are Halon fire protected and have battery backup as well a diesel generator. T hey

have a raised floor and a cooling system with a backup cooling system with multiple

internet connections and multiple OC3s. The offsite backup systems are housed in special

COLO buildings, which are protected facilities for computer hardware that is fi re proof,

flood proof, electrical surge proof, lightening proof and above the flood plain.

During Super storm Sandy, Roman & Associates remained fully operational. Roman was a

safe haven for all staff members; we provided food, water, and other support se rvices for its

staff and personnel. Roman also secured properly prescribed medication for staff who were

unable to reach their pharmacies.

1.6 Roman ’ s Professional Affiliations:

· Coalition Against Insurance Fraud

· Albany Claims Association

· International Association of Special Investigation Units

· The American Bar Association (Roman ‘ s attorneys only)

1.7 Equal Opportunity and Nondiscrimination : Roman is an equal opportunity employer

and complies with all relevant Federal and State Equal Opportunity and

Nondiscrimination Laws. Regulations and Executive Orders must be included.

1.8 ROMAN CAN RECEIVE ASSIGNMENTS THROUGH:

1 . Our We b Trac® case management system, www.romansearch.com

. 2. Telephone: 516

- 596

- 3300

3. Email: info@romansearch.com

. 4. Fax: 516

- 596

- 4380

5. Via mail, please see our address below.A GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION

1.9 ROMAN ’ S ADDRESS:

A.C. ROMAN & ASSOCIATES, D.B.A as ROMAN 300 Merrick Road

Suite 400

Lynbrook, NY 11563

+1.516.596.3300: Office

+1.516.807.1581: U.S. Mobile

+1.800.422.9032: Toll Free

+1.516.596.4380: Fax

www.RomanSearch.com

info@romansearch.com

1.10 ROMAN ’ S AREAS of EXPERTISE:

Workers ’ Compensation Na tural Disasters/Property Loss

Signed Statements Fraud Investigations

Site Investigations Scene Diagrams

Surveillance General Liability

Disability/Life Toxic Tort

Construction Claims Labor Law

Auto Liability Trial Preparation

Liquor Liability Worldwide Witness and Responsi ble Party

Worldwide Subpoena Service EUO/AOE/COE

Sink Hole Investigations Affidavits

Sworn Statements Cause & Origin Investigations

Evidence Collection Due Diligence

Testifying Trade Secrets Violation

Embezzlement Violations of the Foreign Corrupt Practices

Corporate Fraud International Record Retrieval

Social Security Verification Deep Social Networking Investigation

Criminal/Civil History Investigations Asset Checks

Background Investigations International InvestigationsA GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION

1.11 TRAINING

As required, Roman employees are trained in all aspects of insurance claims investigation

and surveillance at the time of hire and throughout their employment. Training includes, but

is not limited to, workers ’ compensation; general liability; products liability; labor law;

insurance fraud; motor vehicle and property loss and all privacy laws for the applicable

region. Training occurs for:

1. Signed/Recorded statements

2. Record retrieval

3. Background checks (International and National)

4. Canvasses

5. Surveillance/Activity Check

6. Undercover Investigations (where permitted)

7. Equipment

8. Fraud

9. Alive and well check

10. Assault

11. Motor vehicle losses (accidents, pedestrian or bicycle knockdown, hit and run,

vandalism, theft, salvaged vehicles etc.)

12. Property losses (vandalism, slip/trip, fall, snow and ice, theft, losses caused by fire or

water, sink hole)

13. Construction (defect, labor law, third party losses, workers ’ compensation)

14. Workers ’ compensation claims (stress, heart, back, assault, beneficiary, carpal tunnel,

employer and claimant interviews, head injury, hernia, intoxication, loss of hearing, loss of

vision, occupational disease, PDFR) AND MORE

15. Dram shop

16. Medical

17. Discrimination

18. Witness locate and statement (International and National)

19. Coverage claims

20. Product liability

21. Subrogat ion

22. Security

23. AOE/COE

24. Cause & OriginA GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION

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### ROMAN MINORITY CERTIFICATES:

Roman is a Minority owned business recognized in New York State. We are registered with the

New York State Contract System as a Minority Company as well as to work with other minor ity

companies. Roman also has 5 U.S. veterans as employees from several different wars.

SEARCH RESULTS

BUSINESS CONTACT INFORMATION

A.C. ROMAN & ASSOCIATES, INC.

Anthony Roman

Email: aroman@r omansearch.com

P: 516

- 596

- 3300

F: 516

- 596

- 4380

A: 300 MERRICK ROAD SUITE 400, LYNBROOK, NY

Kimberly Roman

E: info@ romansearch.com

P: 516

- 596

- 3300

F: 516

- 596

- 4377

A: 300 MERRICK ROAD SUITE 400, LYNBROOK, NYA GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATIONA GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION