A GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION

ROMAN

300 MERRICK ROAD

LYNBROOK, NY 11563

T: 516-596-3300

F: 516-596-4380

EMAIL: INFO@ROMANSEARCHC.COM

WEBSITE: WWW.ROMANSEARCH.COM

CONTACT: KIMBERLY ROMAN

EIN #113445203

INFORMATION 

ABOUT 

ROMAN & ASSOCIATES

A GLOBAL, MINORITY CERTIFIED INVESTIGATION CORPORATION
A GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION

August 5, 2015

RE: Proposal Letter

To Whom It May Concern:

Roman & Associates is a minority owned company that has been conducting complex 

investigations for over 32 years. Currently, we have many departments to manage the 

demands of our investigations. One of our departments that we would like to obtain 

permission of use of a drone is for our Claims Department specifically for property damage 

and damage from natural disasters; when permissible by all laws and regulations. This unit 

is managed by our Vice President of Operations, who is also an attorney. He continuously 

trains this department on all of the latest local, state and federal laws and regulations.

The president of our company, Anthony Roman, is a certified commercial pilot.

As you will see throughout this bid, we are highly capable of conducting all of the types

of investigations; however, we believe that if we could assess property damage or damage 

from natural disasters from an aerial view, we would be able to assist clients with a better 

understanding of what actually befell their valued assets.

Sincerely,

Kimberly Roman

Roman & Associates

V.P. of Marketing

info@romansesarch.com

(516) 596-3300

 Kimberly Podlinski
A GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION

Table of Contents:

EXECUTIVE SUMMARY

· Roman’s Investigative Team

· Roman’s Proprietary Software

· Languages

· In-house Counsel

· National & International Firm

· Minority Certificate information

· Roman & Associates Management Philosophy

· Organized Structure

· Roman’s plan for growth

· Roman’s Disaster Recovery Plan

· Equal Opportunity & Non-discrimination

· How Roman Receives Assignments

· Roman’s address, telephone, fax and email address and website

· Names, titles, addresses & telephone numbers of persons

authorized to represent Roman in Contract Negotiations with 

respect to this contract if awarded.

· Roman’s Areas of Expertise

· Training
A GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION

1.1 ABOUT ROMAN: Roman is a prominent, minority certified, global investigative firm that

has been conducting complex investigations since 1982. As a national and international 

workforce we largely handle investigations for insurance, government, corporate, and legal

entities. Using sophisticated, high-tech developments, our team of educated, qualified,

individuals collectively work together to acquire factual evidence for our clients. All data 

obtained is accurate, and reliable. We continually have a low- case-to-investigator ratio. This

allows our investigators to provide individual attention to each case that is assigned to

them.

1.2 Roman’s investigative team includes: admitted attorneys who are also licensed, trained 

and experienced private investigators. We also have investigators who are former federal 

agents, former military officers, certified commercial pilots, certified public accountants, 

engineers, former investigative journalists and linguists. Each of these staff members brings 

a distinctive value to the investigation. Roman has a structured tier of teamwork that adds

not only knowledge base to an investigation but also promptness in accurately defining a 

case solution.

1.3 Proprietary Software: Roman has designed a leading edge complex, proprietary

software management system, WEB TRAC®, which is fully encrypted to the highest level 

allowable by the federal government. It allows our staff to work on your cases quickly,

reliably and in compliance with all federal, state and local privacy laws and regulations.

Within WEB TRAC ® we have designed a patented program GPS TRACKING®. Your office

will have access to our system with a username and password. There is no IT setup. Please 

refer to our WEB TRAC® page for more information.

1.4 Languages: Our Firm is comprised of a multi-lingual staff, which is very useful in many

culturally diverse neighborhoods and locations world-wide. Some of the languages spoken

here at Roman are: Spanish, French, Russian, Polish, Portuguese, Tai, Mandarin and

Cantonese Chinese, Italian and Caribbean dialects to include Haitian Creole.

1.5 In-House Counsel Department: Roman has an In-House Counsel department that is 

responsible for ensuring all investigations, surveillances, fraud investigations, background 

investigations and trial preparations are in compliance with the always changing federal,

state and local laws. Every effort is being made to remain in legal compliance.

1.1 National & International Firm: We have expanded from a national company to an 

international company. We currently work in all 50 States, South America, the Caribbean,

Puerto Rico, South America, Israel, Canada, China, and Western Europe, Australia, and more.

1.2 Minority Certificates: Roman is a minority certified company. The NYC Department of

Small Business Services certified our firm pursuant to Title 66, Chapter 11, Subchapter B of

the rules of the City of New York, governing the minority and woman owned business

enterprise program. This certification remains in effect until 7/31/17. We are also

nationally certified by the National Minority Supplier Development Council (NMSDC) 

certification # NY01677, expiration date 1/13/16. Roman is registered with the New York 

State Contract System as a minority company.
A GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION

1.3 Roman & Associates Management Philosophy: Roman’s management philosophy 

provides guidance, direction, leadership and sets an example to employees. Managers 

provide an environment that lead to productive employees. Roman achieves this through

conflict management, keeping morale high, providing encouragement, and rewarding strong

performers. The managers’ goal is to provide tasks that give employees experience, stretch 

their abilities and bring growth.

1.4 Organizational Structure: Roman is a corporation. Each of Roman’s departments has a

department head and subordinate managers. The subordinate managers manage teams of 

investigators. An overall operations manager who is an attorney supervises the

departments. This structure allows proper oversight of personnel and investigations to 

ensure quality investigation, rule/protocol compliance and legal compliance. The functions 

of the company are supported by an IT department, accounting department and legal

department. Additionally a company Sales and Marketing unit engage in creating 

opportunities for expansion andgrowth.

1.5 Roman’s Disaster Recovery Plan: Roman & Associates has developed a highly intricate

system of data preservation. Each of our servers backs up its’ own information and then the 

servers back up each other. We also have a 3rd off site back up data facility. The backup 

facilities are Halon fire protected and have battery backup as well a diesel generator. They 

have a raised floor and a cooling system with a backup cooling system with multiple 

internet connections and multiple OC3s. The offsite backup systems are housed in special 

COLO buildings, which are protected facilities for computer hardware that is fire proof, 

flood proof, electrical surge proof, lightening proof and above the flood plain.

During Super storm Sandy, Roman & Associates remained fully operational. Roman was a 

safe haven for all staff members; we provided food, water, and other support services for its 

staff and personnel. Roman also secured properly prescribed medication for staff who were

unable to reach their pharmacies.

1.6 Roman’s Professional Affiliations:

· Coalition Against Insurance Fraud

· Albany Claims Association

· International Association of Special Investigation Units

· The American Bar Association (Roman‘s attorneys only)

1.7 Equal Opportunity and Nondiscrimination: Roman is an equal opportunity employer

and complies with all relevant Federal and State Equal Opportunity and 

Nondiscrimination Laws. Regulations and Executive Orders must be included.

1.8 ROMAN CAN RECEIVE ASSIGNMENTS THROUGH:

1. Our Web Trac® case management system, www.romansearch.com . 

2. Telephone: 516-596-3300

3. Email: info@romansearch.com . 

4. Fax: 516-596-4380

5. Via mail, please see our address below.
A GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION

1.9 ROMAN’S ADDRESS:

A.C. ROMAN & ASSOCIATES, D.B.A asROMAN 300 Merrick Road

Suite 400

Lynbrook, NY 11563

+1.516.596.3300:Office

+1.516.807.1581: U.S. Mobile

+1.800.422.9032: Toll Free

+1.516.596.4380: Fax

www.RomanSearch.com

info@romansearch.com

1.10 ROMAN’S AREAS of EXPERTISE:

Workers’ Compensation Natural Disasters/Property Loss

Signed Statements Fraud Investigations

Site Investigations Scene Diagrams

Surveillance General Liability

Disability/Life Toxic Tort

Construction Claims Labor Law

Auto Liability Trial Preparation

Liquor Liability Worldwide Witness and Responsible Party

Worldwide Subpoena Service EUO/AOE/COE

Sink Hole Investigations Affidavits

Sworn Statements Cause & Origin Investigations

Evidence Collection Due Diligence

Testifying Trade Secrets Violation

Embezzlement Violations of the Foreign Corrupt Practices

Corporate Fraud International Record Retrieval

Social Security Verification Deep Social Networking Investigation

Criminal/Civil History Investigations Asset Checks

Background Investigations International Investigations
A GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION

1.11 TRAINING

As required, Roman employees are trained in all aspects of insurance claims investigation

and surveillance at the time of hire and throughout their employment. Training includes, but 

is not limited to, workers’ compensation; general liability; products liability; labor law;

insurance fraud; motor vehicle and property loss and all privacy laws for the applicable

region. Training occurs for:

1. Signed/Recorded statements

2. Record retrieval

3. Background checks (International and National)

4. Canvasses

5. Surveillance/Activity Check

6. Undercover Investigations (where permitted)

7. Equipment

8. Fraud

9. Alive and well check

10. Assault

11. Motor vehicle losses (accidents, pedestrian or bicycle knockdown, hit and run,

vandalism, theft, salvaged vehicles etc.)

12. Property losses (vandalism, slip/trip, fall, snow and ice, theft, losses caused by fire or

water, sink hole)

13. Construction (defect, labor law, third party losses, workers’ compensation)

14. Workers’ compensation claims (stress, heart, back, assault, beneficiary, carpal tunnel,

employer and claimant interviews, head injury, hernia, intoxication, loss of hearing, loss of 

vision, occupational disease, PDFR) AND MORE

15. Dram shop

16. Medical

17. Discrimination

18. Witness locate and statement (International and National)

19. Coverage claims

20. Product liability

21. Subrogation

22. Security

23. AOE/COE

24. Cause & Origin
A GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION

https://ny.newnycontracts.com/FrontEnd/UserSearchPublic.asp?XID=2836&TN=ny

ROMAN MINORITY CERTIFICATES:

Roman is a Minority owned business recognized in New York State. We are registered withthe

New York State Contract System as a Minority Company as well as to work with otherminority

companies. Roman also has 5 U.S. veterans as employees from several differentwars.

SEARCH RESULTS

BUSINESS CONTACT INFORMATION

A.C. ROMAN & ASSOCIATES, INC.

Anthony Roman

Email: aroman@romansearch.com

P: 516-596-3300

F: 516-596-4380

A: 300 MERRICK ROAD SUITE 400, LYNBROOK, NY

Kimberly Roman

E: info@ romansearch.com

P: 516-596-3300

F: 516-596-4377

A: 300 MERRICK ROAD SUITE 400, LYNBROOK, NY
A GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION
A GLOBAL, MINORITY CERTIFIED, INVESTIGATION CORPORATION