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Motion Picture and Television Flight

Operation Manual

B. Ruby Media LLC 

Trade Name: Guerilla Capturing

5188 Osceola St

Denver, CO 80212
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Table of Contents

Operations

A. Purpose pg.4

B. Chief Pilot/Operator Organization pg.4

C. Persons Authorized pg.4

D. Area of Operations pg.5

E. Plan of Activities pg.5

F. Permission to Operate pg.5

G. Security pg.6

H. Briefing of Pilot/Production Personnel pg.6

I. Certification/Airworthiness pg.6

J. Pilot Personnel/Minimum Requirements pg.7

K. Communications pg.7

L. Accident Notification pg.7

M. Recall/Stop Procedures pg.7

N. Special Provisions pg.7

Company Organization

A. Chief Pilot pg.8

B. Pilot in Command pg.8

Appendix A

A. List of Approved Aircraft pg.9

B. Permission Acquisition Form (sample) pg.10

C. Revision Letter (sample) pg.11
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Revision Control Page

Revision# Date Initials

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Comments and notes:
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Introduction

A. Purpose

B. Ruby Media LLC has developed this manual for the purposes of closed set filming. This 

manual, along with an approved Certificate of Waiver of Authorization (“COA”), allows for 

alternative means of compliance with the provisions of 14 C.F.R. 91.119(b) and (c) for the 

purposes of filming. B. Ruby Media LLC pilots and personnel will comply with the policies, 

procedures and conditions of this manual, when applicable and when motion picture or 

televisions flight operations are performed that require a Waiver of Authorization. B. Ruby 

Media LLC will operate Unmanned Aerial Systems (“UAS”) for filming according to the 

conditions of their Section 333 Letter of Exemption (the “Exemption”; still pending), the 

limitations of this manual when applicable, an approved COA when applicable.

B. Chief Pilot / Operator Organization

Blake Rubenstein – Managing Owner

B. Ruby Media LLC

5188 Osceola St

Denver, CO 80212

Phone: 303-818-8606

C. Persons Authorized

According to this manual and the approved COA FAR 91.119 (c) is waived only with

respect to those persons, vehicles and structures directly involved in the performance of 

the actual filming. The certificate holder shall ensure that no persons are allowed within the 

required distance, as approved in B. Ruby Media LLC Exemption, of the area except those 

consenting to be involved and necessary for the filming production. This provision may be 

reduced to less than the restrictions of the Exemption if an equivalent level of safety can be 

achieved and the Administrator has approved it. For example, an equivalent level of safety 

may be determined by an ASI’s evaluation of the filming production area to note terrain 

features, obstructions, buildings, etc. Such barriers may protect nonparticipating persons 

(observers, the public, news media, etc.) from debris in the event of an accident.

D. Area of Operations

B. Ruby Media LLC area of operations will be the United States of America.
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E. Plan of Activities

At least three (3) days prior to any scheduled filming, B. Ruby Media LLC will submit a 

written plan of activities to the local FSDO having jurisdiction over the area. The plan of 

activities will include the following:

(1) Dates and times for all flights.

(2) Name and phone number of the operator for the UAS aerial filming conducted under 

the Exemption.

(3) Name and phone number of the person responsible for the on-scene operation of the 

UAS.

(4) Make, model, and serial or N−Number of UAS to be used.

(5) Name and certificate number of UAS PICs involved in the aerial filming.

(6) A statement that the operator has obtained permission from property owners and/or 

local officials to conduct the filming production event;

the list of those who gave permission must be made available to the inspector upon 

request;

(7) Signature of exemption holder or representative.

(8) A description of the flight activity including maps or diagrams of any area, city, town, 

county, and/or state over which filming will be conducted and the minimum altitudes 

essential to accomplish the operations.

F. Permission to Operate

Before any flight operations is conducted at less than those of the Exemption under the 

provisions of the COA and this manual, the operator will obtain permission to conduct 

these operations from property owners and local officials as necessary or appropriate. 

Persons from whom permission may be required are listed below:

(1) Property owners

(2) Law enforcement officials

(3) Fire department officials

(4) Local, State and Federal government

(5) Air traffic control

The B. Ruby Media LLC personnel obtaining such permission will do so in writing 

whenever practical, however, verbal permission is acceptable otherwise. A standard 

permission form is provided in Appendix A and may be used when obtaining written 

permission. B. Ruby Media LLC personnel will assure a sufficient number of the forms are 

available at the job site. Written permission forms will be maintained at the job site until 

flight operations are completed, and then turned into the chief pilot to be kept on file for a 
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minimum of six (6) months. Completed forms will be made available for inspection by the 

FAA or other authorized officials upon request.

G. Security

Prior to any flight, the operator will coordinate with appropriate production personnel to 

devise a plan for securing the area(s) of operation from all unauthorized persons and 

vehicles. Provisions will be made to immediately discontinue operations in a safe manner 

should the area(s) become unsecured or for any other reason in the interest of safety.

H. Briefing of Pilot/Production Personnel

Prior to the start of any operation under the provisions of this manual, the pilot in

command will conduct a briefing of all procedures to participating personnel of the risks 

involved, emergency procedures, and safeguards to be followed during the filming 

production event. Personnel will also be briefed on additional provisions that may be 

issued by the FSDO that has geographic responsibility for the operational area, including 

the location of boundaries or time limits. The briefing, at a minimum, shall cover:

(1) Authorization for motion picture and television certificate of waiver and the attached 

special provisions

(2) Operations manual

(3) Plan of activities

(4) Aircraft parking and starting

(5) Taxi procedures

(6) Radio Communications

(7) Takeoff procedures

(8) Aviation activities to be conducted during the filming production event

(9) Approach and landing procedures

(10) Recall procedures

(11) Emergency procedures

(12) Risks to participating personnel

(13) How to control nonparticipating persons

I. Certification/Airworthiness

All aircraft used for filming will be approved by and operated according to the Exemption. 

The pilot in command will assure the aircraft to be flown is in airworthy condition and all 

required inspections and maintenance has been completed before each flight.

J. Pilot Personnel/Minimum Requirements
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The PIC / operator shall meet the minimum requirements as stated in the Exemption.

Additionally, the PIC will have an understanding of production operations as necessary to 

provide for the safe operation of the UAS in the production environment.

K. Communications

Prior to the start of any operation covered by this manual, the pilot in command will

formulate a plan to provide communications capability to all participants during the actual 

operation and filming. Oral, visual or radio communications may be used as long as it is 

effective and is capable of keeping the participants continuously appraised of the current 

status of the operation.

L. Accident Notification

The notification requirements of FAR Part 830 would apply if an accident or incident

requiring notification of the NTSB occurs.

M. Recall/Stop Procedures

Radio communication, oral, visual or a combination will be utilized to keep the participants 

continuously apprised of the current status of operation.

N. Special Provisions

The controls, procedures, and conditions set forth in the B. Ruby Media LLC motion 

picture and television operations manual is the primary assurance that persons on the 

surface will not be jeopardized.

The aircraft and PIC / operators used under this authorization, Exemption and / or waiver 

will only be those specified in the B. Ruby Media LLC motion picture and television 

operations manual (“Appendix A”) or associated plan of activities. Each pilot’s name and 

certificate number shall appear on each daily plan of activity. All aircraft and pilot(s) 

participating in the activity shall be available for FAA inspection before the scheduled 

event.

Each pilot-in-command conducting operations authorized under this certificate

understands the conditions of issuance, and that it constitutes a waiver of FAR 91.119 (b) 

and (c) . (see attached document under “Appendix B”)

UAS takeoff and landing areas will be protected in a manner that will prevent unauthorized 

persons from entering the takeoff and landing area.
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B. Ruby Media LLC will ensure that the participating persons involved in the operations are 

thoroughly briefed on special procedures, communication, emergency procedures, and on 

the provisions of the authorization and/or waiver before beginning the activities. No person 

may participate in any event unless that person has received a briefing on the provisions of 

the waiver.

Company Organization

A. Chief Pilot

Duties and Responsibilities:

(1) Final word in the formulation of policy and procedures concerning this manual.

(2) Act as liaison between B. Ruby Media LLC and the FAA on matters concerning this 

manual.

(3) Assure that each approved pilot is issued a copy of this manual and obtain a signed 

statement from each that they have read and understand its contents.

(4) Maintain a current copy of this manual at the main base of operations for B. Ruby 

Media LLC.

(5) Responsible for assuring that all revisions to this manual are distributed and processed 

properly.

(6) Must approve or disapprove each proposed job or operation performed by B. Ruby 

Media LLC under the provisions of this manual.

(7) Assume the responsibilities of pilot in command when acting as such.

(8) The chief pilot may delegate functions to other personnel but retains responsibility.

B. Pilot in Command

Duties and Responsibilities:

(1) Assure that aircraft to be flown is in airworthy condition and all inspections and required 

maintenance have been performed as per the Exemption.

(2) Acquire permission from the chief pilot before any operation under the provisions of this 

manual.

(3) Be very knowledgeable of the contents of this manual and abide by the procedures, 

policies and conditions contained herein.

(4) Coordinate with movie and television personnel to formulate plans, routes, locations, 

etc. with safety of all persons involved in the primary concern.

(5) Maintain their copy of this manual in current condition and have it on site at any job or 

operation requiring the waiver.

(6) The pilot in command may delegate functions to other personnel, but retains 

responsibility.
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Appendix A

A. List of Approved Aircraft

Aircraft

DJI Phantom Vision 2+

DJI Inspire 1

DJI S1000+

DJI S900

3DR X8+

Sensefly eBee

Precision Hawk Lancaster
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B. Permission Acquisition Form (Sample)

B. Ruby Media LLC

Permission Acquisition Form

In signing this form, I am giving the pilots and operators of B. Ruby Media LLC permission 

to operate their aircraft at less than 500 feet from persons, vessels, vehicles and property 

for the purpose of film or television production.

Name: _____________________________________________________

Title: _____________________________________________________

Basis of authority to grant permission:

 _____________________________________________________

__________________________________________________ ___

Location: ___________________________________________________

Date of operation: ____________________________________________

Signature: ___________________________________________________

Date: ___________________
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C. Revision Letter

Rev# Section Page Action Remarks Initials

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Actions: R = Remove and Replace, D = Delete and Destroy, N = Insert New Page

Manual Serial Number: _______________________________________________

Issued To: __________________________________________________________

Revised By: _________________________________________________________

Date: ______________________________________________________________

This form must be returned to the Chief Pilot no later than: _________________