Appalachian Regional Commission, Final Report Outline 

Final Report Outline 

The final report is your opportunity to share the significant features of your project and 

present information about the results your project achieved. The document should be 

written as if the reader has no previous knowledge of your project’s activities. The report 

should cover the entire period of performance. It must review and highlight all activities that 

occurred during the implementation of the project, including an assessment of all 

performance measures that were proposed in the ARC project application. The template 

below contains all the required elements.

Final Report Narrative Outline 

Name of Project ________________ ARC Project Number: ________________ 

Grantee Name: __________________ Grant Period: _______________________ 

Project Director: _________________ ARC Grant Amount: _________________

Background 

Provide a short statement regarding the need for this project. What problems did you hope 

to solve when you applied for ARC funding? 

Recent/Upcoming Activities 

Describe in detail what happened during this reporting period and explain how you 

implemented the approved scope of work. If there have been significant changes to your 

program during the course of the project, or if the project was implemented differently than 

described in your original proposal, please describe those changes here. If you retained a 

consultant, list their credentials and describe what they were paid to do. 

Progress Made Toward Project Outcomes 

Provide any statistical information that helps document the outputs and outcomes of your 

project to date. Data will vary according to the type of activities you completed. Although it 

may be difficult to document outcomes (results) at this time, grantees should report progress 

made to-date. If outputs and/or outcomes will not be attained until after the end of the grant 

period, predict the likelihood of meeting those original targets—and give a date. You are 

responsible for accurately tracking and documenting all listed outputs and outcomes from 

the Approval Memo and the Performance tab in ARCnet. 

Write an assessment of how your project has impacted the problems you were trying to 

solve. Were there unexpected benefits? Shortfalls? Also, provide a summary table of the 

outputs and the outcomes achieved to-date for the entire project performance period as 

applicable. Please see the sample below. 
Appalachian Regional Commission, Final Report Outline 

Problems Encountered 

Describe all major issues that arose during the implementation of the project. What would 

you do differently if you were starting this project again? Knowing the types of difficulties you 

encountered and how you resolved them will guide us in offering technical assistance to 

future grant applicants. Address each issue separately in its own section and describe 

whether and how the issues were resolved. Also, briefly discuss the implications of any 

unresolved issues or concerns. 

Outlook for Program Continuation and Sustainability 

Describe how the project activities will be sustained without the grant funding. Did the 

project generate income? Will the program continue with other funding, and if so, what 

other sources of funds have been identified? If the program is to be discontinued, has it 

served its purpose, or is there still a need to solve the problems you were addressing? What 

additional steps are being taken to obtain other resources needed to continue the project? 

Conclusions and Recommendations 

Summarize your entire project and the lessons learned during its implementation. Include a 

review of your successes and suggest ways that your experience may be helpful to others. 

Attachments 

Attach or include material that helps to describe your project and documents your success, 

such as photographs, news clippings, maps, links to videos, and/or website addresses. Also, 

please attach copies of any written evaluations that may have been completed for your 

project. NOTE: You should have written permission or releases signed by the individuals 

and/or their guardians, to use photos of any recognizable individuals before sending them to 

ARC. Do not send the photo releases but retain them with your project files Do not send 

personally identifiable information, as defined in 2 CFR 200.79, e.g. social security numbers, 

birthdates. Grant files are subject to public inspection.

Measure Projected Achieved

this 

Reporting 

Period 

Achieved

from 

Start to 

End of 

Reporting 

Period

Description

of Measure 

% of Goal

Participants

Served 

100 10 110 Participants

attended 

literary 

class

110%

Participants

Improved 

25 5 25 Participants

who are 

now able to 

read as a 

result of 

this class

100%