VSPS

Creating an Interstate Health Certificate

A Guide for Accredited Veterinarians
Click on Interstate
Click Create CVI
CVI Summary Data

*= required field

Cannot enter the Permit Number until you enter all required fields and 

Save the CVI. 

Saving the CVI issues a Health Certificate number.
Origin and Destination

*= required field

Enter Origin and Destination by choosing from the Address book or typing a new address.

Add a typed address to the address to address book by clicking the icon with the + sign.
After you click on the Address Book icon the search screen comes up.

Click Search to bring up everything in your address book.

Type business/last name to narrow search.

Click ‘Copy’ to copy to the address area on the CVI.
The address 

copied to the 

Origin area.

Do the same 

to bring in an 

address to the 

Destination or 

type a new 

name and 

address and 

save to the 

address book.
Next is the Owner/Consignor/Shipper

Consignee/Receiver

Carrier

You can check the box for ‘Different than origin’ if you need to enter 

different address information
Certification Statements

Once you have certification statements entered you can click on the + 

sign next to the statement you want to add it to the remarks.

Click on Manage Certification Statements to Add, Edit, or Remove 

statements from your list.
Click on the + sign to add a certification 

statement that is listed. 

Can also Inactivate, Edit, or Delete.

Click on New to create a new 

statement.

You can share your statements with a 

Practice if you have one created. Leave 

at ‘Select a Practice’ if you don’t.

Add your certification statement in the 

blank box and click Add.

When done click Close.
After entering your 

certification statements 

you are back at the CVI 

data entry screen.

Continue to Animal 

Details
Animal Details

First select the Species and Purpose, Unit Type defaults to Live Animal

Choose Area Status and Herd Status if required for the Health Certificate

There are many ways to add animals to a health:

1. Add Groups of animals

2. Add Individual animals

3. Upload a spreadsheet of animals (save spreadsheet as CSV (Comma Delimited) .csv)

4. Animal Address Book is used to add animals from the animal address book (horses)
For this example I entered Bovine for Breeding and entered 5 for 

Individual Animals. After I hit the tab key or click out of the Individual 

Animals box it adds 5 rows to enter the animal data
Enter animal identification, type, breed, gender. 

Click the [C+] to copy down and add a number.

Click the [C] to copy down with the same information.

If there is more than 1 identification needed change the Identifiers Number and it will add another column. 

Leave Type of ID as ‘Select a Type’ to put the ID in 3rd column on the Health Certificate. You will need to do 

this if you can’t see all the ID’s in the 1st column.
Scroll to the right to see the rest of the information to enter.

Enter DOB or Age – not both

If you are entering DOB enter 4 digits for the year, not 2.

Test and Vaccinations can be added by clicking on No Lab Test and/or No Vaccinations

Enter Temperature if needed

Enter Remarks. Can enter the test and/or vaccination here if it’s not in the list.

It will say ‘No Lab Test(s)’ and No 

Vaccination(s) if there are none entered. 

Click on No Lab Test(s) and/or No 

Vaccination(s) to add them

Click the [C] next to the first one you 

entered to copy down to all other animals
Select Add Test

Enter the Disease and other required 

fields at a minimum and select Save.

Select Add Test to add another test.
Disease options for Bovine to the left

After it’s filled out click on Save
After you have entered all your info, 

Click on Save in order to view the Health.

If you want to save a template for future use click on Save Template
You can Save a Template with or without animals. 

To Save a Template without the animals, click Save Template before you 

enter your animal information.

After you click Save Template you get the below screen. Enter a 

Template Name and Select a Practice name if you wish to share it.

Click OK.
You will get a green success message saying the Interstate Movement 

Request Template was created.

Click on Templates to view your templates.
You can inactivate or Delete the 

templates from this screen.

You can have up to 10 active Templates 

at a time.

When you inactivate it puts a line 

through the inactive template. 

Click on the folder icon to activate 

or inactivate. If you will need to 

have more than 10 templates, you 

can inactivate some to create 

more. You can still view the 

inactive templates. 
After you Save your CVI it will issue the Certificate Number and the Status will be Saved.

You will then also be able to View/Print Certificate, Issue CVI, or Delete CVI.

Click on View/Print Certificate to review the certificate before Issuing.
A screen like this will come up. On the bottom left it saying 

Downloading from site...

It can take a minute to load if there are a lot of animals on the Health.
Health Certificate for Cattle with one Test listed. One line per animal.

Status is NOT OFFICIAL until you Issue the Health.
Health Certificate for Cattle with one Test and one Vaccination listed. Two lines per animal.

This Health is Issued so it says ISSUED on the Health.
Click Issue CVI to issue.
When you click Issue CVI you will get the below screen the first 

time. You can choose to not show the message again and Click 

OK.
You get a green success message saying the CVI was Issued and the 

Interstate Movement Request status was changed.

The status is now Issued.

Your options now are to View/Print Certificate or Void CVI.
Status is Issued on the Health
To upload animals from a spreadsheet enter Species and Purpose and 

click on Upload Animals
Click on Browse to select 

your spreadsheet saved 

as a .csv (Comma 

Delimited)

Select your .csv file and click Open
Map your columns by 

selecting each field on the 

left and drag it to the right 

field where it matches
It will look like this after you 

map the fields.

Click Next
If your column headers do not 

match what is in the system it will 

take you to this screen to clarify.

Select the correct value from 

the dropdown and click Next.

Note: You will not get this screen if your column headers 

match and the information in the fields match.
It brought in your animals from the spreadsheet. Make sure all required 

fields are entered and add any vaccination/tests that are needed on the 

Health. Save and View.
To create a Horse Health. Do the same as a cattle health then 

under Animal Details click on the icon next to Animal Address 

Book to add a horse from the address book.
The animals in your address book will come up. You can search for a horse name or 

owner. Once you have found the animal(s) you want to add put a check mark in the box 

and click OK.
The horses you selected are in the list. Scroll to the right to add Coggins

info if you don’t have an electronic Coggins in VSPS for the horse. 

Make sure all required information is entered.

Make sure DOB or Age is entered. Click on No Lab Tests to add 

Coggins test information.
Click Add Test

Add the test information and 

click Save
Click Save

If the horse has a Negative Coggins in the Labs section of VSPS, it will 

flow over after you click Save. Move your mouse over the blue i icon 

and it will tell you the Serial Number.
Click View/Print Certificate before you Issue to CVI
Horse Health Certificate
Contact a Network Associate if you have questions.