Need to return call by / at/between and . Signature:

Project No.: 0317.00.005.522 Page 1 of 1

Project Name: TRI2011 CBI?

Yes

No

TELEPHONE CALL RECORD

Incoming

Outgoing

Date: 01/08/13 Time: 3:00 am

pm

Company Name: Carolina Pole Leland ERG Staff Name: Kimberly Bartell

Contact Name: Mike Rouse Contact Phone Number: (910) 371-3131

General Subject: 2011 TRI Dioxin Discharges

TOPICS DISCUSSED AND ACTION TAKEN

On January 8, 2013 at 3:30pm, I called Carolina Pole Leland to speak with Mike Rouse and was told he is not in 

the office today but to call back next week.

On January 16, 2013, I called to speak with Mike Rouse again and was told he is not in the office. However, I 

left my name, number and reason for calling with a secretary and she said he would call me back soon.

On January 25, 2013, I called Mike Rouse and he stated that he was not the correct contact for TRI data. He told 

me to call Jane House at 803-534-7467 to talk about TRI data. I called and left a message for Ms. House.

On February 1 & 15, 2013, I called and left a message for Jane House.

On February 15, I called Mike Rouse again to see if there is anyone else that I can contact. I spoke with his 

secretary and she said that Ms. House has been out of the office some but that she will let Mr. Rouse know that 

Ms. House has not gotten back to me. The secretary stated that someone should be in touch with me soon. 
Carolina Pole Leland 2013 Email Communication

From: Jane House [mailto:jhouse@coxwood.com] 

Sent: Thursday, April 18, 2013 7:54 AM

To: Swietlik, William; Michael Rouse

Cc: kimberly.bartell@erg.com

Subject: RE: EPA Review of Dioxin Discharge Data from Carolina Pole

If there is a problem, then no, I am not the contact. If everything is good, then yes, I am the environmental contact.

(Just kidding). I am the contact for any questions like this. Thanks so much.

Jane House, CHMM

Safety, Health & Environmental

Cox Industries, Inc.

P. O. Box 1124

Orangeburg, SC 29116

(803) 534-7467, Ext 1241

(803) 664-4014 (Cell)

(803) 585-1378 (Fax)

jhouse@coxwood.com

Cox® Cares about people, products, and practices

From: Swietlik, William 

Sent: Wednesday, April 17, 2013 3:11 PM

To: Michael Rouse; Jane House

CC: Bartell, Kimberly

Subject: RE: EPA Review of Dioxin Discharge Data from Carolina Pole

Jane:

Thank you!

We will review the data you sent, and if we need anything more, I will be back in touch with you.

Are you the primary contact for environmental matters there? I noticed Mike Rouse is not listed on your website.

_______________________________

William F. Swietlik

US EPA, Office of Water

Engineering and Analysis Division (4303T)

1200 Pennsylvania Ave., NW

Washington, DC 20460

202-566-1129: phone

202-566-1053: Fax

From: Jane House [mailto:jhouse@coxwood.com] 

Sent: Wednesday, April 17, 2013 2:35 PM

To: Swietlik, William; Michael Rouse

Cc: kimberly.bartell@erg.com

Subject: RE: EPA Review of Dioxin Discharge Data from Carolina Pole

Mr. Swietlik,

First of all, please let me apologize for not responding sooner. I did hear from Ms. Bartell once, but without 

confirmation that she was working on behalf of EPA, I was not willing to send information concerning our facility’s 

operation.
In answer to your questions concerning Dioxin and dioxin –like discharges into the waters, per our North Carolina 

storm water permit requirement, we have been sampling for dioxin. In 2011 we were not able to sample for a storm 

water event, but utilized the 2010 results vs. rainfall to determine the 2011 dioxin discharge.

I have attached the 2010 dioxin sampling results from our storm water sampling. If you have any further questions 

or require more information, please feel free to contact me. If I have completed the 2011 data incorrectly I would 

appreciate guidance to ensure we handle this properly in the future. Thanks so much.

Jane House, CHMM

Safety, Health & Environmental

Cox Industries, Inc.

P. O. Box 1124

Orangeburg, SC 29116

(803) 534-7467, Ext 1241

(803) 664-4014 (Cell)

(803) 585-1378 (Fax)

jhouse@coxwood.com

Cox® Cares about people, products, and practices

From: Swietlik, William 

Sent: Wednesday, April 17, 2013 10:56 AM

To: Michael Rouse; Jane House

Subject: RE: EPA Review of Dioxin Discharge Data from Carolina Pole

Mr. Rouse/Ms. House:

I need to hear from you regarding this matter.

_______________________________

William F. Swietlik

US EPA, Office of Water

Engineering and Analysis Division (4303T)

1200 Pennsylvania Ave., NW

Washington, DC 20460

202-566-1129: phone

202-566-1053: Fax

From: Swietlik, William <Swietlik.William@epa.gov>

To: jhouse@coxwood.com; mrouse@coxwood.com

CC: Bartell, Kimberly

Date: 3/7/2013 1:09 PM

Subject: EPA Review of Dioxin Discharge Data from Carolina Pole

Dear Mr. Rouse & Ms. House:

On January 8, 2013, Kimberly Bartell, of Eastern Research Group, Inc. (ERG) acting on behalf of the U.S. EPA, 

contacted you requesting clarification of data and information pertaining to dioxin and dioxin-like compound 

discharges to waters of the United States from the Carolina Pole facility in Leland, North Carolina, as reported by 

you in the 2011 Toxics Release Inventory (TRI). 

As of February 15, 2013, we have not yet heard back from you, and several phone calls to you by Ms. Bartell have 

not been returned. 

ERG, operating as my contractor under EPA Contract No. EP-C-12-021, is collecting this information as my 

authorized agent. EPA, and its agents, are authorized under Section 308 of the Clean Water Act (CWA) to collect 
information related to the discharge of pollutants to waters of the U.S. and the NPDES permits issued for that 

purpose. Therefore, I request your cooperation and the submittal of this information to ERG, or directly to me, if 

you prefer, as soon as possible. 

As background, EPA, Office of Water (OW), reviews TRI data to fulfill its obligation under Section 304(b) of the 

Clean Water Act. The CWA requires EPA to annually review and, if appropriate, revise its water pollution control 

technology-based regulations, called "Effluent Limitations Guidelines", that limit the discharge of pollutants to 

waters of the U.S. from various categories of industrial facilities. EPA is currently conducting its 2013 annual 

review of existing effluent guidelines (see http://www.epa.gov/guide/304m/ for further information) and we have 

noticed high levels of dioxins being discharged from the Carolina Pole facility as reported by you in the 2011 TRI.

Given these high levels of dioxin we need to more closely review the data you submitted to determine accuracy and 

representativeness.

A summary of our request to do this is provided below. 

Please confirm and/or respond to the following questions: 

1. Please confirm the pounds of dioxin released in 2011: 0.00107 pounds (0.4855 grams).

2. Please confirm the facility reported dioxin distribution in the attached spreadsheet.

3. How did you determine the 2011 water dioxin distribution (i.e. does the facility have monitoring data for 

compounds)?

4. If you used monitoring data to determine the dioxin distribution, where was the monitoring conducted and how 

are non-detect results included in the distribution? If available, please provide a copy of the monitoring results. 

5. If you don't have monitoring data, please describe how the distribution and pounds were reported in 2011. 

We appreciate your help in interpreting the TRI data correctly. Please return the requested information to Kimberly 

Bartell of ERG via e-mail at kimberly.bartell@erg.com, or to me directly if you prefer.

If you have any questions regarding this request, you may contact Kimberly Bartell of ERG by phone at (517) 515-

1721 or at the e-mail address listed above. 

If you would like to speak with me regarding this request, I am available at (202) 566-1129 or by e-mail: 

swietlik.william@epa.gov.

Thank you for your cooperation.

William F. Swietlik

US EPA, Office of Water

Engineering and Analysis Division (4303T)

1200 Pennsylvania Ave., NW

Washington, DC 20460

202-566-1129