APHIS AQIM (2/2024)

SOUTHERN BORDER VEHICLE- AQI Monitoring Data

(Used by U.S. Customs and Border Protection Agriculture Specialist)

Port: Bridge/Crossing: Date:______/______/______

Important: With multiple passengers in vehicle, determine if driver is just “giving a ride”. If so, gather data on passengers going to or staying at US destination.

 

 a) Time (military): b) Passenger Origin Country: c) Origin: Local Distant 

 d) Passenger Destination (City and State): ______________________ / __________________ 

 (no abbreviations) 

 

 e) Destination: Local Distant f) Number of Passengers: 

 g) Reason for Travel: Business/Work Family Visit Return Home School Shop/Dine Tourist Visit Friends Other 

 h) Citizenship Status: U.S. Citizen Non-Citizen (Resident) Non-Citizen (Non-Resident) Other i) Inspected By: _____________________

 j) Vehicle Type : Car/Station Wagon Sport Utility Commercial Van Family Van Truck Recreational Vehicle 

 

 k) Vehicle License (Country/State): ___________________/_____________________ l) Vehicle License: ________________

 m) Have been on a farm or ranch/near livestock? No Yes n) Going to a farm or ranch? No Yes o) Any item(s) of agricultural interest? No Yes 

 *Action: S- Seized/Intercepted ; IR- Inspect & Release

 CT - Clean/Treatment

** Found in Vehicle: 1- Passenger Seating Area; 2- Trunk; 3-

Storage Area; 4- Truck Bed; 5- Concealed

*** Found In: 1- Luggage; 2- Grocery/Shopping Bag

 3- Cooler; 4- Carton/Box; 5- Other

Article Quantity/Unit1 Declared

No Yes

Action

Taken*

Found In 

Vehicle **

Found 

 In***

Contaminant

No Yes

Pest 

Found

No Yes

Pest Number Pest Identification

Or Contaminant

 

 

 

 

 

1Most quantities are recorded in Kilograms, see instructions.
APHIS AQIM (2/2024)

INSTRUCTIONS – SOUTHERN BORDER VEHICLE AQIM

IMPORTANT

• Data fields must be filled in for a completed monitoring record even if no agriculture item(s) are found. 

• All QMIs found need to undergo 100% inspection for pests.

• Make sure data captured is about the passenger(s) who had items of agricultural interest.

• Use the 7-point inspection procedures on all vehicles and 100% hand inspection of all passenger baggage and personal effects.

• All data entry is due by the tenth day of the following month. For example: All January data needs to be entered by February 10. 

1. Record Port, Bridge/Crossing, and Date of Inspection. 

a) Time: Record, in military time, the time of day the inspection began.

 b) Passenger Origin Country: Determine the vehicle occupants who are actually

 going to a US destination and/or staying at a US destination. Then record the 

vehicle’s/passenger’s country of origin. If the country of origin is Mexico, make 

sure the Mexican State of origin is also recorded. Spell out the origin name.

 c) Origin: Check if the vehicle/passenger origin was Local (port discretion but less 

 than 50 miles) or Distant.

 d) Passenger Destination (City and State): Record the passenger’s primary city and 

 state of destination in US. Spell city and state names fully and consistently. Do not 

 use letter codes. If going to multiple destinations record last or final city and state 

 destination. If in transit to a foreign country indicate “In Transit” for city and state. 

 e) Destination: Check if the vehicle/passenger destination was Local (port 

 discretion but less than 50 miles) or Distant.

 f) Number of Passengers: Record the number of all passengers in the vehicle 

 including the driver.

 g) Reason for Travel: Select only one response. Select the primary purpose for 

 going to US. 

 h) Citizenship Status: If not the driver, determine the citizenship status of the vehicle 

 occupants who are actually going to a US destination, and select the appropriate 

 response. If multiple types of status, indicate the major one.

 i) Inspected By: Print the name of the person responsible for the inspection of the 

 passenger(s) selected. 

 j) Vehicle Type: Check the appropriate response. 

 k) Vehicle License (Country/State): Record Country and State. Spell out the names.

 l) Vehicle License Plate: Record number of vehicle plate.

 m) Have been on a Farm or Ranch or Near Livestock? Record if vehicle or 

 passenger(s) were on a farm (whether animal or crop farm) or near livestock 

 within the last 30 days while in a foreign country. 

n) Going to a Farm or Ranch? Record if vehicle/ passenger(s) will be going to a farm 

environment (whether animal or crop farm) within the next 30 days. 

o) Any Item(s) of Agricultural Interest? Check whether the passenger(s) has an item 

of agriculture interest. Agriculture interest is defined as items (such as plants, plant 

products, meat or animal products, shoes, etc.) that require CBP’s attention for 

purposes of regulation, inspection for pests, seizure, cleaning, verifying paperwork, 

etc. If yes, then complete remaining data fields. 

Article(s): Record the name of each item of agricultural interest found during the 

inspection. List one item per line, beginning with item seized then items cleaned or 

treated and finally items inspected and released.

Quantity/Unit: Weight data is important as a standard for risk analysis. Most article’s 

quantity can be recorded as weight. Indicate the weight in kilograms, up to a tenth (.0) 

of a kilogram (example 1.5 kg). Obtain or accurately estimate weight of the fruits and 

vegetables intercepted. To estimate this weight, take 0.3 kg as the weight per article 

intercepted (i.e. apple, orange, pepper, etc.). The following are examples of other 

types of articles and the unit of measurement to be used: plant material, such as 

flowers and greenery, must be recorded as bouquet or stems; miscellaneous and 

animal products, as each or kilograms; for articles like in example shoes, trophies, 

etc., use each. For any other type of articles intercepted, use the appropriate units of

measurement. 

Declared: Check the appropriate response to indicate if item was officially declared to 

CBP either written or verbally.

Action Taken: Record the appropriate response using the options provided on the 

worksheet.

Found In Vehicle: Record the appropriate response using the options provided on the 

worksheet.

Found In: Record the appropriate response using the options provided.

Pest Found: Check correct response to indicate if a reportable or actionable

pest(s) was found. If status not known yet, make sure record is updated later.

Contaminant: Check the appropriate response. If yes, record the contaminant name.

Pest Number: If a pest is found, send all pests intercepted to identifier personnel for 

identification. Include “PROMPT: AQI MONITORING” in the remarks section of the 

diagnostic request. Record reportable or actionable pests only. Make sure to update 

the record with the Diagnostic Request number(s).

Pest Identification or Contaminant: Record the official ID for all reportable/ actionable 

pests or list the contaminant, if applicable.