Japanese Beetle Trapping & Visual 

Data Collection

User Manual

Program: Japanese Beetle

Application: ArcGIS Field Maps

Host: USDA-MRP GIS Enterprise (Portal)

Map Title: PPQ JB Trapping and Visual 2023 Field Map

CHECK USDA-MRP Portal URL! https://maps.mrp.usda.gov/arcgis/

** Refer to the “Mobile Data Collection Tools” public webpage for all training support. 

 

2023 Disclaimer: Training techniques or workflows held within are designed as basic job aids. Mobile 

collection tools and technology used are constantly being improved upon. End users should consult with 

management for current workflows and standards.

USDA APHIS PPQ, USDA APHIS PPQ, Bugwood.org
Last Updated: 3 April 2023 09:45 2

 

 

Contents

Overview.................................................................................................................................................................... 3

ArcGIS Enterprise (USDA-MRP GIS Portal)................................................................................................... 4

Sign In....................................................................................................................................................................4

Training Maps ...................................................................................................................................................... 8

Sign Out................................................................................................................................................................. 8

Disconnected Data Collection............................................................................................................................. 9

Before You Go .........................................................................................................................................................10

Download Map Area(s)....................................................................................................................................10

Parking Lot Tests ..............................................................................................................................................10

Collect Data ..............................................................................................................................................................11

Map Notes Points ...............................................................................................................................................11

Trapping................................................................................................................................................................12

Visual.....................................................................................................................................................................15

Daily Data Sync.......................................................................................................................................................16

Getting Help.............................................................................................................................................................17

APHIS PPQ...........................................................................................................................................................17

Cooperators & Other Nonfederal Users.....................................................................................................17

All Training Resources ....................................................................................................................................17

End User Tools Request links: Support Request (End User Tools) Mobile Device Request Training Request
Last Updated: 3 April 2023 09:45 3

Overview

This document provides guidelines for conducting electronic data collection for the Japanese 

Beetle (JB) program using the ArcGIS Field Maps application on mobile devices. The application 

was developed to reflect program specifics and is intended to replace paper surveys.

The new 2023 survey map combines both trapping and visual surveys into one map.
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ArcGIS Enterprise (USDA-MRP GIS Portal)

Sign In 

Requires Wi-Fi connection and eAuthentication Level 2 User ID and Password.

You will need to sign into ArcGIS Enterprise (USDA-MRP GIS Portal) to locate maps shared 

with your USDA-MRP GIS Portal user account. Once signed in, ArcGIS Field Maps will retain 

your sign in for offline data collection.

The MobileLinc authentication option uses an identity established within the Entrust application 

to confirm authentication for use of the ArcGIS mobile applications. 

Some in PPQ Field Operations are exempt from this option and can enter their eAuthentication 

user ID and password manually using the Log in with Password option. If your device is managed 

by Intune, contact CEC IT for support in creating that Entrust identity to enable sign in with 

MobileLinc. 

Locate the ArcGIS Field Maps application icon and tap to open it. (Figure 1)

Field Maps presents with sign-in options for “Sign in with 

ArcGIS Online” or “Sign in with ArcGIS Enterprise”. (Red box 

in Figure 2)

Tap “Sign in with ArcGIS Enterprise”.

On first opening the application, you will have to add the ArcGIS Enterprise URL. Once 

established, your device saves this as a sign in option. The red box in Figure 3 indicates a 

saved URL and the yellow box in Figure 3 highlights the option to “Specify a New URL”.

Official Data Collection

USDA-MRP GIS Production Portal URL: https://maps.mrp.usda.gov/arcgis

Training Maps and Practice

USDA-MRP GIS Stage Portal URL: https://maps-stg.mrp.usda.gov/arcgis

Figure 1. ArcGIS Field 

Maps application icon

Figure 2. ArcGIS Field Maps Sign in screen
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Specify a New URL

If choosing to “Specify a New URL”, this is entered manually using the keyboard. Check it 

carefully and then tap “Ok”. (Figure 4)

Next you may be asked to confirm “usda.gov” to Sign In. Tap 

“Continue”. (Figure 5)

Again, choose the Enterprise login by tapping on the blue 

“eAuth Account” button. (Figure 6)

Figure 3. Sign in with ArcGIS Enterprise options Figure 4. Specify a New URL

Figure 5. Confirm usda.gov sign in

Figure 6. Sign in to USDA-MRP with eAuth Account
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Select MobileLinc. (Figure 7)

Enter your User ID (eAuthentication user name) using the keyboard. Tap Log In with MobileLinc.

(Figure 8)

Entrust Application Security Challenge

A “New Security Challenge” message should drop down 

along the top of the screen. Tap this message to open 

Entrust. (Figure 9)

If you lose track of the message, tap Home button, 

locate and open the Entrust application. You may need 

to tap to open the Challenges menu along the bottom of 

the Entrust application screen. 

Enter your PIN. (Figure 10) 

Figure 7. eAuthentication options Figure 8. MobileLinc User ID & Log In

Figure 9. New Security Challenge

Figure 10. Entrust PIN
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Tap Confirm (Figure 11) and Yes to allow this action (Figure 12).

Return to ArcGIS Field Maps. If shown, tap Accept at the U.S. Government information warning 

message. (Figure 13)

 

Figure 11. Confirm Authentication

Figure 12. "Yes" to proceed

Figure 13. US Government warning
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Training Maps 

Requires Wi-Fi connection and eAuthentication Level 2 User ID and Password.

PPQ training maps are hosted in the stage environment. Users may “Specify a New URL” to 

access training maps for practice and must sign out when training exercises are completed to 

avoid accidental data entry when performing “real” survey activities. 

The stage URL (hosting training maps) is: https://maps-stg.mrp.usda.gov/arcgis

**BE SURE TO ENTER REAL DATA IN PRODUCTION MAPS ONLY!!!**

The production URL (hosting official survey maps) is: https://maps.mrp.usda.gov/arcgis

Sign Out 

To sign out of any environment, tap the profile icon on the Maps page in the upper left, 

scroll down, and tap “Sign Out”. (Figure 14)

Tap “Sign Out” again to confirm the action. (Figure 15) 

Then choose “Sign In with ArcGIS Enterprise” to enter 

the correct URL. For reminders on signing in, see 

Sign In section.

Figure 15. Sign out confirmation

Figure 14. Profile Menu
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Disconnected Data Collection

The ArcGIS Field Maps application is specifically designed to operate in disconnected mode. An 

area of interest is downloaded to your device while connected to a Wi-Fi network. Then the 

device is disconnected from the internet and field data collection is performed. Once a reliable 

network connection is regained, the data is synchronized with the online map hosted in the 

USDA-MRP GIS Enterprise (Portal).

It is common for a pest program surveyor to download a map area for a season/year and 

continuously use it. This means daily sync of data collected in the morning (before start) to pull 

new data into the map view and in the evening (end of daily data collection) to push out data 

collected for the day on that device. This workflow, using the same downloaded map over a 

period of time, allows the user to cycle through the last four (4) steps throughout a data 

collection season.

The diagram below (Figure 16) represents the workflow of the disconnected mode concept.

Figure 16. Disconnected Workflow diagram

Never assume you are prepared for offline data collection. ALWAYS perform a few tests in the 

parking lot before you go. For a sample set of steps, see the next section on Before You Go.
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Before You Go

Be sure all is ready for field data collection in disconnected mode before you leave.

This includes downloading and testing a map area and performing a data sync.

Download Map Area(s) 

This step may be carried out or overseen by your supervisor or local GIS Specialist. If 

performing yourself, make sure of the appropriate Level of Detail and Area of Interest. 

A strong Wi-Fi connection is key to success. For detailed steps, refer to the ArcGIS Field Maps 

Getting Started Guide.

Parking Lot Tests 

From the Settings application on your device:

1. Turn Wi-Fi OFF (on a phone: also turn off Cellular Data)

2. Turn Location Services ON

3. Open the ArcGIS Field Maps app

4. Locate and open the offline map area:

a. Zoom in/out

b. Tap the add data button to be sure the data form appears to the left with GPS 

reading in blue (not red)

c. Tap “Cancel”

d. Then “Discard” that point

You have confirmed offline use. Now you are ready to head out to the field!

If you do not see your map or it does not open as expected, you are not signed in or the offline 

map download was unsuccessful. Go back inside, connect back to Wi-Fi, and try again.
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Collect Data

Reminder! Synchronize your map at the beginning and the end of each workday. 

ArcGIS Field Maps automatically opens in the last map view used. If the Before You Go steps 

were performed, opening ArcGIS Field Maps should also open the previously downloaded map 

area. Tap the back arrow at the top left of the screen to locate the appropriate downloaded 

map area for data collection, if needed.

**Always follow program survey protocol to determine suitable locations for performing 

surveys.

Map Notes Points 

Not program required.

Use the “Map Notes Points” layer to record hazards and other information.

Be aware that this is a shared layer and other surveyors will have access to your notes.

1. Tap the layers icon and tap the toggle switch to 

the right of the desired layer name to make additional 

layers visible for data entry. A blue toggle switch 

indicates the layer is visible. (Figure 17)

2. Stand near the location for the map note. 

3. Tap the blue icon with the white plus sign located 

in the lower-right corner of the screen to add a new 

map note. 

4. Scroll down, if needed, and choose the Map Notes Type 

from the list on the left. (Figure 18)

5. Fill out the data form. 

* Asterisks indicate mandatory fields. 

Verify the Note Date is Today.

6. Review your entered data carefully prior to submitting the 

form. 

7. Tap the Submit button on the upper-right corner of the 

form to save the new map note. 

NOTE: If the Submit button fails, you have not completed all 

required fields or GPS accuracy requirements were not met.

 

Figure 17. Map layers with Map Notes 

Points enabled

Figure 18. Map Notes Points: choose 

an option
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Trapping 

Place a Trap

Reminder!! Synchronize your map at the beginning and the end of each workday. 

When? The first data entry in the JB Trap Sites 2023 layer establishes a location for the trap 

site. 

All future visits to this site are considered trap activities and are recorded in the Trap Activities

table associated with that location.

**Always follow program survey protocol to determine suitable locations for performing 

surveys.

Reference layer names may vary, depending on the state collecting data.

1. Tap the layers icon and tap the toggle switch to 

the right of the desired layer name to make 

additional layers visible for data entry. A blue toggle 

switch indicates the layer is visible. (Figure 19)

2. Stand near the survey location.

3. Tap the blue icon with the white plus sign 

located in the lower-right corner of the screen and 

choose “New JB Trap Site 2023” from the option(s)

on the left. (Figure 20)

4. Fill out the main data form. 

* Asterisks indicate mandatory fields. 

Optional fields should be completed following 

survey protocol.

Drop-down lists are auto-complete enabled. 

Start typing to narrow options quickly.

Verify the Install Date entry is correct.

5. Review your entered data carefully prior to 

submitting the form. 

6. Tap the Submit button on the upper-right corner of the form to save the new trap site 

record. 

NOTE: If the Submit button fails, you have not completed all required fields or GPS accuracy 

requirements were not met.

Figure 19. Map layers 

Figure 20. New JB Trap SIte 2023
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Trap Activities

Once a trap is placed, an action performed on any future visit is considered a Trap Activity.

When a trap is removed, missing, or relocated, you must record the appropriate trap activity.

1. Locate the appropriate trap site and tap its symbol on the map. 

When selected, the point’s symbol is highlighted in cyan, and the JB Trap Sites 2023 data 

form opens on the left side of the screen. 

Select carefully (by zooming in) and verify the point selected is correct by reviewing the Trap

ID or other unique field.

2. Scroll down the JB Trap Sites 2023 data form and tap "JB Trap Activities 2023" or tap the link 

icon. (Figure 22)

3. Tap the blue Add button to add a new activity. 

(Figure 23) 

4. Fill out the activity data form. 

* Asterisks indicate mandatory fields.

Optional fields should be completed following 

survey protocol. 

Verify the Activity Date field is Today.

5. Verify all is correct and tap Submit in the upper right corner of the screen to complete the 

activity entry.

NOTE: Choosing “Remove” as the activity type does not remove the symbol on the map but 

records a final activity of remove on the historic data record for that 

site.

Trap Schedule Status

Defaulted to begin as “Current”, the Trap Site Status layer is updated 

nightly to indicate trap sites that are:

• “Current” - trap servicing is up-to-date

• “Due” - trap needs servicing

• “Inactive” - trap is no longer present at site 

(See legend in Figure 24)

Select trap 

symbol on map

JB Trap Activities 2023

& Add

Complete 

Activity form Submit

Figure 21. Record a trap activity

Figure 22. Activities link

Figure 23. Add a new trap activity

Figure 24. JB Trap Sites 2023

legend 
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Relocate a Trap

1. Tap the trap symbol on the map to select it. The data form opens on the left.

2. Enter a Trap Activity of “Remove”.

3. Transport the trap to its new location.

4. Complete Place a Trap steps. 

Remove a Trap

1. Tap the trap symbol on the map to select it. The data form opens on the left.

2. Enter a Trap Activity of “Remove”.

 

NOTE: Choosing “Remove Trap”, “Remove Trap (Missing)”, or “Remove Trap (Inaccessible)” as 

the activity type does not remove the symbol on the map but records a final activity of remove 

on the historic data record for that site. 

 

 

Select trap 

symbol on map Activity: Remove Transport to new location Place a Trap

Figure 25. Data entry steps to relocate a trap

Select trap symbol on map Activity: Remove

Figure 26. Data entry steps to remove a trap.
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Visual 

Reminder!! Synchronize your map at the beginning and the end of each workday. 

The “JB Visual Surveys 2023” layer is visible by default. If needed, toggle this layer to ON in the 

layers menu as described in Step 1 below.

1. Tap the layers icon and tap the toggle switch to 

the right of the desired layer name to make 

additional layers visible for data entry. A blue toggle 

switch indicates the layer is visible. (Figure 27)

2. Stand near the survey location. 

3. Tap the blue icon with the white plus sign 

located in the lower-right corner of the screen to 

add a new visual survey. 

4. Tap the “New JB Visual Survey 2023” option to the 

left. (Figure 28)

The point on the map has a blue circle around it if 

your location meets GPS accuracy requirements 

and red if not. 

5. Fill out the main data form. * Asterisks indicate 

mandatory fields. 

Optional fields should be completed following 

survey protocol.

6. Review your entered data carefully prior to submitting the form. 

7. Tap the Submit button on the upper-right corner of the form to save the new survey record. 

Note: 

If the Submit button fails, you have not completed all required fields or GPS accuracy 

requirements were not met.

Figure 27. Map Layers 

Figure 28. JB Visual Surveys 2023
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Daily Data Sync

**Sync your data first thing in the morning AND last thing at night – DAILY!

This both pushes your data collection out and brings in other edits to your map.

NOTE:

If you are unable to sync your device, ask for help right away. Your data may be at risk if you 

delay synchronizing your device.

Be sure you are connected to a strong Wi-Fi network. 

1. You may choose the sync icon from within a map 

area. Tap the sync icon at the top right of the map. 

(Figure 29)

OR 

2. You may also choose to sync by 

choosing the ellipsis menu found 

on each Offine Area. You will 

have the option to Sync, Rename, 

or Remove Area. (Figure 30)

NOTE: Be sure Auto-Sync is OFF. Tap the sync button 

and then toggle to disable Auto-Sync. (Figure 31)

Figure 31. Auto-Sync toggled to OFF

Figure 30. Offline Area menu

Figure 29. Icon menu within the 

map
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Getting Help

APHIS PPQ 

Before requesting technical support, be prepared with detailed information, including the name 

of the map, and error messaging experienced. Be as specific as possible. Include screenshots, 

any troubleshooting you have performed, and indicate the type of device (iPad, laptop, phone, 

etc.).

For APHIS PPQ users, if you are having issues with the iPad, laptop, Wi-Fi settings, or issues 

dealing with installing software, open a ticket with CEC IT. CECHelpDesk@usda.gov or 877-873-

0783

If you need technical support or help using the ArcGIS Field Maps application, follow this order:

1. Your field supervisor

2. Local GIS Specialist that supports your area

3. Email WebGIS.Connect@usda.gov

Cooperators & Other Nonfederal Users 

Contact your State Plant Health Director’s office for assistance.

All Training Resources 

As new applications and programs are supported, newly created training documents and selfpaced training videos are shared on the APHIS public facing website:

Mobile Data Collection Tools

Bookmark this site. Visit often. Provide feedback and ideas freely to the End User Tools Group.