87760 Federal Register / Vol. 88, No. 242 / Tuesday, December 19, 2023 / Notices 

CLSD requires that at least 95% of 

funds awarded to SEAs be distributed to 

local education agencies through a 

subgrant award process. However, the 

current OMB-approved ED generic grant 

performance report does not include 

fields to capture program (subgrantee) 

demographic data or performance 

measures to ensure grantees are meeting 

statutory and regulatory requirements 

and making progress toward meeting the 

goals and objectives of their approved 

projects. The proposed performance 

report metrics reflect the need to collect 

pertinent grantee- and subgrantee-level 

data that could be used to guide future 

program policy and practice and 

respond to stakeholder, congressional, 

and agency inquiries. Thus, the CLSD 

program staff would better understand 

whom they serve, programmatic needs, 

strategies to meet those needs, and how 

collecting program-level data would 

benefit the students and support their 

learning. The new CLSD performance 

report metrics would (a) collect 

programmatic data that demonstrate 

aggregate program-level impact; (b) 

provide subgrantees’ aggregated data, 

such as the number of students and 

professionals served, how funds have 

been used (e.g., professional learning, 

curricular materials), and staffing; and 

(c) provide the CLSD program staff the 

data to report the performance and 

outcomes of the CLSD program, at both 

the grantee and the subgrantee levels. 

These new measures also would help to 

add specificity to ED’s monitoring 

efforts. 

Dated: December 13, 2023. 

Kun Mullan, 

PRA Coordinator, Strategic Collections and 

Clearance Governance and Strategy Division, 

Office of Chief Data Officer, Office of 

Planning, Evaluation and Policy 

Development. 

[FR Doc. 2023–27817 Filed 12–18–23; 8:45 am] 

BILLING CODE 4000–01–P 

DEPARTMENT OF ENERGY 

Privacy Act of 1974; System of 

Records 

AGENCY: U.S. Department of Energy. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: As required by the Privacy 

Act of 1974 and the Office of 

Management and Budget (OMB) 

Circulars A–108 and A–130, the 

Department of Energy (DOE or the 

Department) is publishing notice of a 

modification to an existing Privacy Act 

System of Records. DOE proposes to 

amend System of Records DOE–1 

Grievance Records. This System of 

Records Notice (SORN) is being 

modified to align with new formatting 

requirements, published by the Office of 

Management and Budget, and to ensure 

appropriate Privacy Act coverage of 

business processes and Privacy Act 

information. While there are no 

substantive changes to the ‘‘Categories 

of Individuals’’ or ‘‘Categories of 

Records’’ sections covered by this 

SORN, substantive changes have been 

made to the ‘‘System Locations,’’ 

‘‘Routine Uses,’’ and ‘‘Administrative, 

Technical and Physical Safeguards’’ 

sections to provide greater transparency. 

Changes to ‘‘Routine Uses’’ include new 

provisions related to responding to 

breaches of information held under a 

Privacy Act SORN as required by OMB’s 

Memorandum M–17–12, ‘‘Preparing for 

and Responding to a Breach of 

Personally Identifiable Information’’ 

(January 3, 2017). Language throughout 

the SORN has been updated to align 

with applicable Federal privacy laws, 

policies, procedures, and best practices. 

DATES: This modified SORN will 

become applicable following the end of 

the public comment period on January 

18, 2024 unless comments are received 

that result in a contrary determination. 

ADDRESSES: Written comments should 

be sent to the DOE Desk Officer, Office 

of Information and Regulatory Affairs, 

Office of Management and Budget, New 

Executive Office Building, Room 10102, 

735 17th Street NW, Washington, DC 

20503 and to Ken Hunt, Chief Privacy 

Officer, U.S. Department of Energy, 

1000 Independence Avenue SW, Rm 

8H–085, Washington, DC 20585 or by 

facsimile at (202) 586–8151 or by email 

at privacy@hq.doe.gov. 

FOR FURTHER INFORMATION CONTACT: Ken 

Hunt, Chief Privacy Officer, U.S. 

Department of Energy, 1000 

Independence Avenue SW, Rm 8H–085, 

Washington, DC 20585 or by facsimile at 

(202) 586–8151 or by email at privacy@

hq.doe.gov, telephone: (240) 686–9485. 

SUPPLEMENTARY INFORMATION: On 

January 9, 2009, DOE published a 

Compilation of its Privacy Act Systems 

of Records, which included System of 

Records DOE–1 Grievance Records. This 

notice proposes amendments to the 

System Locations section of that System 

of Records by removing System 

Locations where DOE–1 is no longer 

applicable. These locations are as 

follows: Alaska Power Administration, 

Environmental Consolidated Business 

Center, Southeastern Power 

Administration, the Office of Repository 

Development, and all National Nuclear 

Security Administration (NNSA) sites. 

Addresses for the National Energy 

Technology Laboratory’s (NETL) sites in 

Pittsburgh, Morgantown, and Albany 

have been updated. Addresses for 

NETL’s sites in Oklahoma and Alaska 

have been removed as they no longer 

require coverage. Finally, the Office of 

River Protection, Richland Operations 

Office, and Southwestern Power 

Administration addresses have been 

updated. The system manager’s office 

title has been changed to ‘‘Office of 

Policy, Labor and Employee Relations.’’ 

The data element ‘‘Social Security 

numbers’’ has been removed from the 

‘‘Categories of Records in the System’’ 

and ‘‘employee identification numbers’’ 

has been added. In the ‘‘Routine Uses’’ 

section, this modified notice deletes a 

previous routine use concerning efforts 

responding to a suspected or confirmed 

loss of confidentiality of information as 

it appears in DOE’s compilation of its 

Privacy Act Systems of Records (January 

9, 2009) and replaces it with one to 

assist DOE with responding to a 

suspected or confirmed breach of its 

records of Personally Identifiable 

Information (PII), modeled with 

language from OMB’s Memorandum M– 

17–12, ‘‘Preparing for and Responding 

to a Breach of Personally Identifiable 

Information’’ (January 3, 2017). Further, 

this notice adds one new routine use to 

ensure that DOE may assist another 

agency or entity in responding to the 

other agency’s or entity’s confirmed or 

suspected breach of PII, as appropriate, 

as aligned with OMB’s Memorandum 

M–17–12. An administrative change 

required by the Freedom of Information 

Act (FOIA) Improvement Act of 2016 

extends the length of time a requestor is 

permitted to file an appeal under the 

Privacy Act from 30 to 90 days. Both the 

‘‘System Locations’’ and 

‘‘Administrative, Technical and 

Physical Safeguards’’ sections have been 

modified to reflect the Department’s 

usage of cloud-based services for 

records storage. Language throughout 

the SORN has been updated to align 

with applicable Federal privacy laws, 

policies, procedures, and best practices. 

SYSTEM NAME AND NUMBER: 

DOE–1 Grievance Records. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Systems leveraging this SORN may 

exist in multiple locations. All systems 

storing records in a cloud-based server 

are required to use governmentapproved cloud services and follow 

National Institute of Standards and 

Technology (NIST) security and privacy 

standards for access and data retention. 


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Federal Register / Vol. 88, No. 242 / Tuesday, December 19, 2023 / Notices 87761 

Records maintained in a governmentapproved cloud server are accessed 

through secure data centers in the 

continental United States. 

U.S. Department of Energy, 

Headquarters, 1000 Independence 

Avenue SW, Washington, DC 20585. 

U.S. Department of Energy, 

Bonneville Power Administration, P.O. 

Box 3621, Portland, OR 97208. 

U.S. Department of Energy, Office of 

Science, Chicago Office, Consolidated 

Service Center, 9800 South Cass 

Avenue, Lemont, IL 60439. 

U.S. Department of Energy, Office of 

Science, Consolidated Service Center, 

P.O. Box 2001, Oak Ridge, TN 37831. 

U.S. Department of Energy, Idaho 

Operations Office, 1955 Fremont 

Avenue, Idaho Falls, ID 83415. 

U.S. Department of Energy, National 

Energy Technology Laboratory 

(Pittsburgh), 626 Cochran Mill Road, 

Pittsburgh, PA 15236. 

U.S. Department of Energy, National 

Energy Technology Laboratory 

(Morgantown), 3610 Collins Ferry Road, 

Morgantown, WV 26505. 

U.S. Department of Energy, National 

Energy Technology Laboratory (Albany), 

1450 Queen Avenue SW, Albany, OR 

97321. 

U.S. Department of Energy, Office of 

River Protection, P.O. Box 450, 

Richland, WA 99352. 

U.S. Department of Energy, Richland 

Operations Office, P.O. Box 550, 

Richland, WA 99352. 

U.S. Department of Energy, Savannah 

River Operations Office, P.O. Box A, 

Aiken, SC 29801. 

U.S. Department of Energy, 

Southwestern Power Administration, 

One West Third Street, Suite 1500, 

Tulsa, OK 74103. 

U.S. Department of Energy, Strategic 

Petroleum Reserve Project Management 

Office, 900 Commerce Road East, New 

Orleans, LA 70123. 

U.S. Department of Energy, Western 

Area Power Administration, P.O. Box 

281213, Lakewood, CO 80228–8213. 

SYSTEM MANAGER(S): 

Office of Policy, Labor and Employee 

Relations, Office of the Chief Human 

Capital Officer, U.S. Department of 

Energy, 1000 Independence Avenue 

SW, Washington, DC 20585. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 

et seq.; 5 U.S.C. 7121, and 5 CFR part 

771. 

PURPOSE(S) OF THE SYSTEM: 

The records in this system are used by 

management officials in the resolution 

of employee concerns about conditions 

of employment, working conditions, 

administration of the agency’s grievance 

process, labor-management relations, 

work processes, or other similar issues. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former DOE employees 

including NNSA employees, 

consultants, board members, and 

applicants, related to grievances filed in 

accordance with the Department’s 

grievance process or pursuant to a 

negotiated grievance procedure. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Grievances; names; unique identifiers 

for Department employees and 

applicants for employment with the 

Department (e.g., DOE OneID, employee 

number, and any other government 

identifier excluding Social Security 

number), work and home address; work 

and home telephone numbers; 

applicable demographic information; 

job titles, series, and grade levels; 

organization; supervisors’ names and 

telephone numbers; copies of employee 

records, such as personnel actions, 

electronic official personnel files, 

performance appraisals, pay and leave 

records, and security clearance 

documents; management reports; 

witness statements; affidavits; 

checklists; notes; and relevant 

correspondence. 

RECORD SOURCE CATEGORIES: 

The grievant or complainant, 

applicable management officials, 

program office records, congressional 

offices, witnesses, and fact finders’ 

notes and reports. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

1. A record from this system may be 

disclosed as a routine use to union 

officials acting in their official capacity 

as a representative of the grievant or 

affected employees under 5 U.S.C. 

chapter 71. 

2. A record from this system may be 

disclosed as a routine use to a member 

of Congress submitting a request 

involving a constituent when the 

constituent has requested assistance 

from the member concerning the subject 

matter of the record. The member of 

Congress must provide a copy of the 

constituent’s signed request for 

assistance. 

3. A record from this system may be 

disclosed as a routine use to an 

appropriate Federal, State, or local 

agency that is authorized to review and 

resolve the issue(s) raised in the 

grievance. 

4. A record from this system may be 

disclosed as a routine use for the 

purpose of an investigation, settlement 

of claims, or the preparation and 

conduct of litigation to (1) persons 

representing the Department in the 

investigation, settlement or litigation, 

and to individuals assisting in such 

representation; (2) others involved in 

the investigation, settlement, and 

litigation, and their representatives and 

individuals assisting those 

representatives; (3) witnesses, potential 

witnesses, or their representatives and 

assistants; and any other person who 

possess information pertaining to the 

matter when it is necessary to obtain 

information or testimony relevant to the 

matters who possess information 

pertaining to the matter when it is 

relevant and necessary to obtain 

information or testimony relevant to the 

matter. 

5. A record from this system may be 

disclosed as a routine use to DOE 

contractors in performance of their 

contracts, and their officers and 

employees who have a need for the 

record in the performance of their 

duties. Those provided information 

under this routine use are subject to the 

same limitations applicable to 

Department officers and employees 

under the Privacy Act. 

6. A record from this system may be 

disclosed as a routine use to appropriate 

agencies, entities, and persons when (1) 

the Department suspects or has 

confirmed that there has been a breach 

of the System of Records; (2) the 

Department has determined that as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, DOE (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the Department’s 

efforts to respond to the suspected or 

confirmed breach or to prevent, 

minimize, or remedy such harm. 

7. A record from this system may be 

disclosed as a routine use to another 

Federal agency or Federal entity, when 

the Department determines that 

information from this System of Records 

is reasonably necessary to assist the 

recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 


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87762 Federal Register / Vol. 88, No. 242 / Tuesday, December 19, 2023 / Notices 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Records in this system are on paper or 

in digital or other electronic form. 

Digital and other electronic images are 

stored on a storage area network in a 

secured environment. Records, whether 

paper or electronic, may be stored in a 

separate, secure location at the 

Department of Energy Headquarters or 

at the Department field sites. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Records may be retrieved by the name 

of the grievant or the employing 

organizational element, type of 

grievance/matter being grieved, or other 

unique identifier, such as employee 

identification number. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Retention and disposition of these 

records is in accordance with the 

National Archives and Records 

Administration and DOE-approved 

records disposition schedule with a 

retention of 4 years. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Electronic records may be secured 

and maintained on a cloud-based 

software server and operating system 

that resides in Federal Risk and 

Authorization Management Program 

(FedRAMP) and Federal Information 

Security Modernization Act (FISMA) 

hosting environment. Data located in 

the cloud-based server is firewalled and 

encrypted at rest and in transit. The 

security mechanisms for handling data 

at rest and in transit are in accordance 

with DOE encryption standards. 

Records are protected from 

unauthorized access through the 

following appropriate safeguards: 

• Administrative: Access to all 

records is limited to lawful government 

purposes only, with access to electronic 

records based on role and either twofactor authentication or password 

protection. The system requires 

passwords to be complex and to be 

changed frequently. Users accessing 

system records undergo frequent 

training in Privacy Act and information 

security requirements. Security and 

privacy controls are reviewed on an 

ongoing basis. 

• Technical: Computerized records 

systems are safeguarded on 

Departmental networks configured for 

role-based access based on job 

responsibilities and organizational 

affiliation. Privacy and security controls 

are in place for this system and are 

updated in accordance with applicable 

requirements as determined by NIST 

and DOE directives and guidance. 

• Physical: Computer servers on 

which electronic records are stored are 

located in secured Department facilities, 

which are protected by security guards, 

identification badges, and cameras. 

Paper copies of all records are locked in 

file cabinets, file rooms, or offices and 

are under the control of authorized 

personnel. Access to these facilities is 

granted only to authorized personnel 

and each person granted access to the 

system must be an individual 

authorized to use and/or administer the 

system. 

RECORD ACCESS PROCEDURES: 

The Department follows the 

procedures outlined in 10 CFR 1008.4. 

Valid identification of the individual 

making the request is required before 

information will be processed, given, 

access granted, or a correction 

considered, to ensure that information is 

given, corrected, or records disclosed or 

corrected only at the request of the 

proper person. 

CONTESTING RECORD PROCEDURES: 

Any individual may submit a request 

to the System Manager and request a 

copy of any records relating to them. In 

accordance with 10 CFR 1008.11, any 

individual may appeal the denial of a 

request made by him or her for 

information about or for access to or 

correction or amendment of records. An 

appeal shall be filed within 90 calendar 

days after receipt of the denial. When an 

appeal is filed by mail, the postmark is 

conclusive as to timeliness. The appeal 

shall be in writing and must be signed 

by the individual. The words 

‘‘PRIVACY ACT APPEAL’’ should 

appear in capital letters on the envelope 

and the letter. Appeals of denials 

relating to records maintained in 

government-wide System of Records 

reported by Office of Personnel 

Management (OPM), shall be filed, as 

appropriate, with the Assistant Director 

for Agency Compliance and Evaluation, 

OPM, 1900 E Street NW, Washington, 

DC 20415. All other appeals relating to 

DOE records shall be directed to the 

Director, Office of Hearings and Appeals 

(OHA), 1000 Independence Ave. SW, 

Washington, DC 20585. 

NOTIFICATION PROCEDURES: 

In accordance with the DOE 

regulation implementing the Privacy 

Act, 10 CFR part 1008, a request by an 

individual to determine if a System of 

Records contains information about 

themselves should be directed to the 

U.S. Department of Energy, 

Headquarters, Privacy Act Officer. The 

request should include the requester’s 

complete name and the time period for 

which records are sought. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

This SORN was last published in the 

Federal Register (FR), 74 FR 998–999, 

on January 9, 2009. 

Signing Authority 

This document of the Department of 

Energy was signed on December 13, 

2023, by Ann Dunkin, Senior Agency 

Official for Privacy, pursuant to 

delegated authority from the Secretary 

of Energy. That document with the 

original signature and date is 

maintained by DOE. For administrative 

purposes only, and in compliance with 

requirements of the Office of the Federal 

Register, the undersigned DOE Federal 

Register Liaison Officer has been 

authorized to sign and submit the 

document in electronic format for 

publication, as an official document of 

the Department of Energy. This 

administrative process in no way alters 

the legal effect of this document upon 

publication in the Federal Register. 

Signed in Washington, DC, on December 

14, 2023. 

Treena V. Garrett, 

Federal Register Liaison Officer, U.S. 

Department of Energy. 

[FR Doc. 2023–27847 Filed 12–18–23; 8:45 am] 

BILLING CODE 6450–01–P 

DEPARTMENT OF ENERGY 

Federal Energy Regulatory 

Commission 

Sunshine Act Meetings 

The following notice of meeting is 

published pursuant to section 3(a) of the 

government in the Sunshine Act (Pub. 

L. 94–409), 5 U.S.C. 552b: 

AGENCY HOLDING MEETING: Federal 

Energy Regulatory Commission. 

DATE AND TIME: December 19, 2023, 

10:00 a.m. 

PLACE: Room 2C, 888 First Street NE, 

Washington, DC 20426. 

STATUS: Open to the public. 

MATTERS TO BE CONSIDERED: Agenda. 

* NOTE—Items listed on the agenda 

may be deleted without further notice. 

CONTACT PERSON FOR MORE INFORMATION: 

Kimberly D. Bose, Secretary, Telephone 

(202) 502–8400. 

For a recorded message listing items 

stricken from or added to the meeting, 

call (202) 502–8627. 


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