DATE DRAFT 8900.1 CHG DADE

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VOLUME 5 AIRMAN CERTIFICATION

CHAPTER 5 TITLE 14 C FR PART 65

— AIRMEN OTHER THAN FL IGHT CREWMEMBERS

Section 10 Part 65 Aircraft Dispatcher Certification

5

- 1361 GENERAL. This section provides inspectors, examiners, regional specialists, all Flight Standards (AFS) division managers
, an d field office managers with the necessary directives, guidance
, and procedures for conducting aircraft dispatcher certification. For the purposes of this section
, an “examiner” is an individual who administers the Aircraft Dispatcher Practical Test. An ex aminer may be an Aviation Safety Inspector

– Aircraft Dispatcher (ASI

- AD) or a Designated Air craft Dispatch er Examiner (DADE).

5

- 1362 ADDITIONAL GUIDANCE.

• Volume 3, Chapter 6 3 , Sections 1 thr ough 3 contain guidance related to Federal Aviation Administration ( FAA ) a pproval and oversight of Aircraft Dispatcher Certification Courses.

• Volume 13, Chapter 3, Sections 1 thr ough 3 contain guidance related to DADEs.

• Volume 13, Chapter 3, S ection 4 contains guidance on administering the Aircraft Dispatcher Practical Test. The guidance applies to DADEs and ASI

- ADs who administer the test.

• The current edition of A dvisory C ircular (AC) 65

- XX, FAA

- Approved Aircraft Dispatcher Certification Courses, contains advisory information for course operators.

• The c urrent edition of AC 60

- 28 , English Language Skill Standards Required by 14 CFR P arts 61, 63, and 65
, contains requirements and guidelines related to English language skills for aircraft dispatchers certificated under Title 14 of the Code of Federal Regulations ( 14 CFR ) part 65.

5

- 1363 DE SIGNATION OF FIELD OFFICES AND ASSIGNMENT OF INSPECTORS.

A. Responsibility for Airman Certification. Airm a n certification is the FAA’s responsibility. Each regional Flight Standards division (RFSD) is responsible to meet the certification needs of the public located within its geographic area of responsibility. To that end, each RFSD will designate one or more AFS field o ffices (including a Flight Standards District Office (FSDO), c ertificate

- h olding d istrict o ffice (CHDO)
, or c ertificate m anagement o ffice (CM O)) to administer Aircraft Dispatcher Practical Tests and issue Aircraft Dispatcher Certificates. The RFSD will designate a field office based on its geographic location, the public need for aircraft dispatcher certification
, and the appropriate aviation s afety inspector ( ASI )

resources.
1) Geographic Location

. Each FAA AFS field o ffice has a geographic area of responsibility. If there is a public need for aircraft dispatcher certification in the geographic area of responsibility of a n AFS office, the RFSD wil l designate (assign) that field office to administer Aircraft Dispatcher Practical Tests, issue Aircraft Dispatcher Certificates, or authorize

1DATE DRAFT 8900.1 CHG DADE

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a DADE to accomplish those tasks. Prior to assigning a field office, the RFSD will ensure the office has the appr opriate inspector resources.
2) Public Need. Examples of public need include
, but are not limited to:
a) There is an Aircraft Dispatcher Certification Course o perator l ocated within the geographic area of the office

. b) There is a 14 CFR part 121 dispatch center o r flight

- following facility located in, moving to, or setting up in the geographic area of the office

. c) There is a 14 CFR part 91 subpart K (part 91K) program manager or 14 CFR part 135 air carrier that requires an individual to hold an Aircraft Dispatcher Certificate as a condition of employment located in, moving to, or setting up in the geographic area of the office

. 3) Appropriate Inspector Resources. An ASI

- AD (often referred to as a Dispatch Inspector) is the appropriate inspector resource to administer t he Aircraft Dispatcher Practical Test, issue Aircraft Dispatcher Certificates, and/or manage a DADE to accomplish those tasks. An ASI

- AD is not simply an ASI who holds an Aircraft Dispatcher Certificate. The title of Aviation Safety Inspector

– Aircraft Disp atcher is a specific U .S. Office of Personnel Management (OPM) p osition d escription (PD). An ASI is not considered to be an ASI

- AD unless specifically designated a s such in an official OPM PD. The PD for an ASI

- AD is contained in Human Resource Policy Manu al ( HRPM ) Supplement, Volume 1, and is listed as an “1825AD”.

B. Office Manager Assignment of Appropriate Inspector Resources. Managers of offices that are assigned to administer Aircraft Dispatcher Practical Tests, issue Aircraft Dispatcher Certificates, and /or manage DADEs must properly assign inspector resources.
1) Assign an ASI

- AD to Test and Issue Certificates. The manager of a field office that has an ASI

- AD may assign that individual to administer Aircraft Dispatcher Practical Tests and issue Aircraft Dis patcher Certificates provided the ASI

- AD’s current work assignments are not negatively impacted. Additionally, the office manager must ensure the ASI

- AD has successfully completed FAA Academy Course 21047, Aircraft Dispatcher Functions for ASIs.
a) The o ffice m anager will consider the following with respect to the ASI

- AD’s current work assignments:

• The number of air carrier certificates the A SI

- AD is currently assigned;

• Aircraft Dispatcher Certification Courses for which the ASI

- AD has approval oversight respo nsibility;

• The number of de signees the ASI

- AD is managing;

• The number of Aircraft Dispatcher Practical Tests r equired ; and

• The amount of travel involved for each of the ASI

- AD’s certificate management, designee management, course oversight
, and testing

res ponsibilities.

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b) The o ffice m anager will consider the time required to accomplish the following with respect to a ircraft d ispatcher c ertification t esting:

1. Preparation of test scenarios

.
2. Possible travel to and from testing location

.
3. Adequate time to administe r tests (which are on average between 4 and 6 hours long ) to each applicant that requires testing.
2) Assign an ASI

- AD to M anage a DADE. An AFS field office manager may select and appoint a DADE and assign the ASI

- AD to manage that DADE. Information related t o the management of DADEs is contained in Volu me 13, Chapter 3, Sections 1 through 4.

C. RFSD Responsibility W hen Appropriate Resources are N ot Available W here T here is a Public Need. If there is no ASI

- AD assigned to a field office in whose geographic

area of responsibility there is a public need for aircraft dispatc her certification, the RFSD will assign another field office located within the region that has an ASI

- AD to conduct Aircraft Dispatcher Practical Testing and certification, or to manage a DADE who can accomplish the testing and certification. If this is not practical, the following action should be taken:
1) The RFSD Contacts the Air Transportation Division ( AFS

- 200 )

. I f the RFSD is unable to locate an ASI

- AD resource within its region, the RFSD ma y contact AFS

- 200 for assistance in locating an ASI

- AD who can administer the Aircraft Dispatcher Practical Test and i ssue Aircraft Dispatcher Certificates

. It’s important to note that this may not be the most practical solution because an ASI

- AD located o utside of the geographic area of the RFSD will likely be task saturated and will require travel funding.
2) The RFSD and AFS Field Office Consider Staffing Adjustments. The RFSD and AFS field office should consider staffing adjustments to include an ASI

- AD as signed to th e field office or to the RFSD. This is the most desirable solution.
3) Limited Exception Temporary Assignment. If the AFS field office and RFSD ha ve made every effort outlined above to locate an ASI

- AD but are unsuccessful, the AFS field office ma y request a temporary waiver from AFS

- 200, to assign an ASI

– Air Carrier Operations (ASI

- AC

- OP s ) who meets the following criteria to temporarily manage an d conduct oversight of a DADE. If granted, the waiver would allow the a ssignment of an ASI

- AC

- OP s to ma nage a DADE until such time as an ASI

- AD becomes available, but for no longer than 24 calendar

- months. This time period is equivalent to two DADE authorization renewal cycles. In order to temporarily manage a DADE, an ASI

- AC

- OP must meet the following crit eria:

• Have a n FAA Aircraft Dispatcher Certificate ;

• Have successfully completed FAA Academy Course 21047, Aircraft Dispatcher Functions for ASIs ; and

• Have at least 1 year of experience in oversight responsibilities of a part 121 domestic and/or flag air car rier’s dispatch er center

.

3DATE DRAFT 8900.1 CHG DADE

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5

- 1364 FORMS.

• FAA Form 8400

- 3, Application for a n Airman Certificate and/or Rating.

• FAA Form 8060

- 4, Temporary Airman Certificate.

• FAA Form 80 6 0

- 5, Notice of Disapproval of Application.

• FAA Form 8000

- 36, Program Tracking and Reporting S y stem (PTRS) Data Sheet.

5

- 1365 AIRCRAFT DISPATCHER CERTIFICATE

— GENERAL REQUIREMENTS

.
A. Requirement to Carry a n Aircraft Dispatcher Certificate. In accordance with part 65, § 65. 51, a person acting as an aircraft dispatcher by exercising responsibility with the pil ot in command (PIC) in the operational control of a civil aircraft involved in air commerce, must carry on his or her person an Aircraft Dispatcher Certificate issued by the FAA. Certificated aircraft dispatchers are required for all air carriers who condu ct part 121 domestic and/or flag operations. Air carriers that conduct s olely p art 121 supplemental operations may also employ certificated aircraft dispatchers as flight followers with operational control authority. Each person who holds an A ircraft D ispa tcher C ertificate must present it for inspection upon request of the Administrator
, an authorized representative of the National Transportation Safety Board (NTSB)
, or of any Federal, State, or local law enforcement.

B. General Eligibility Requirements for an Aircraft Dispatcher Certificate

. In accordance with § 65.53, the eligibility requirements for an Aircraft Dispatcher Certificate are as follows:
1) To be eligible to take the Aircraft Dispatcher Knowledge Test (ADX Knowledge Test) , a person mu st be at least 21 years of age.
2) To be eligible for an Aircraft Dispatcher Certificate
, a person must meet the following criter ia:
a) Be at least 23 years of age

. b) Be able to read, speak, write
, and understand the English language

. c) Pass the ADX Knowledg e Test, as required by § 65.55.
d) Pass the Aircraft Dispatcher Practical Test, as required by § 65.59

. e) Comply with the experience or training r equirements of § 65.57

.
C. Knowledge Requirements

. Section 65.55 contains the knowledge requirements for an Aircraft Dispatcher Certificate. The ADX Knowledge Test is based on these requirem ents.

D. Experience or Training Requirements

. An applicant for an A ircraft D ispatcher C ertificate must meet the experience or training req uirements contained in § 65.57.

E. Skill Requirements. An applicant for an A ircraft D ispatcher C ertificate must pass an Aircraft Dispatcher Practical Test given by the Administrator (or his/her designee). The Aircraft

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Dispatcher Practical Test will be based on any one type of large aircraft used in air carrier operations. The pra ctical test will be based on the current edition of the Aircraft Dispatcher P ractical T est S tandards (PTS)

. The FAA publishes the Aircraft Dispatcher PTS, which is based on the requirements of p art 65 a ppendix A.

5

- 1366 ELIGIBILITY FOR THE ADX KNOWLEDGE TEST. To be eligible to take the ADX K nowledge T est, a person must be at least 21 years of age. There are no other prerequisites for the airman knowledge test. The knowledge test may be taken before any of the experience requirements for the issuance of the A ircra ft D ispatcher C ertificate are met.

5

- 1367 ELIGIBILITY FOR THE AIRCRAFT DISPATCHER PRACTICAL TEST. To be eligible to take the Aircraft Dispatcher Practical Test
, a person must meet the following requirements:

A. Age. To be eligible to take the Aircraft Dispatcher Pra ctical Test
, a person must be at least 21 years of age. This is based on the minimum age requirement for the ADX K nowledge T est. The minimum age requirement for an Aircraft Dispatcher Certificate is 23 years of age. Therefore, applicants who take the Aircr aft Dispatcher Practical Test prior to reaching 23 years of age are not entitled to an Aircraft Dispatcher Certificate. Applicants under the age of 23 who pass the Aircraft Dispatcher Practical Test will be issued a Letter of Aeronautical Competency in lie u of a Temporary Airman Certificate. Letters of Aeronautical Competency are discussed later in this section.

B. English Language Requirement. To be eligible to take the Aircraft Dispatcher Practical Test, and be issued an Aircraft Dispatcher Certificate, a pe rson must be able to read, speak, write, and understand the English language in accordance with § 65.53. Any applicant who fails to demonstrate this ability will not be issued an A ircraft D ispatcher C ertificate. An examiner will administer the entire Aircr aft Dispatcher Practical Test in English. An e xaminer must establish an applicant’s ability to read, speak
, and write the English language prior to administering the Aircraft Dispatcher Practical Test.
1) In order to establish an applicant’s English l anguage skills, examiners will use AC 60

- 28 as a baseline. The AC provides guidelines on basic requirements for pronunciation, structure, vocabulary, fluency, interaction
, and comprehension, as well as guidelines that are specific to applicants for an Aircraft Dis patcher Certificate. In accordance with the AC, examiners will require each applicant to read and demonstrate an understanding of Aviation Routine Weather Reports (METAR) and Terminal Aerodrome Forecasts (TAF).
2) The applicant must be able to demonstrate the ability to communicate clearly and concisely using the various methods of radio telephony communications such as telephone, satellite phone, and v ery h igh f requency (VHF) and h igh f requency (HF) Radio. Aircraft dispatchers are required for all part 121 do mestic and flag operations. When working for a part 121 domestic and/or flag air carrier, aircraft dispatchers are required to communicate critical information to PICs using these various methods of radio telephony communications. Examiners must be able to establish that an applicant is capable of clear and concise communication using any of these methods.

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C. Airman Knowledge Test. Each applicant must present an original, embossed Airman Knowledge Test Report showing satisfactory test results. The applicant m ust have passed the test within the preceding 24 calendar

- months prior to completion of the practical test

.
D. Application. Each applicant must complete and sign FAA Form 8400

- 3

.
E. Experience/Training Requirement. Each applicant for an Aircraft Dispatcher Certi ficate must show evidence satisfactory to the Administrator of having obtained experience or training in accordance with § 65.57.
1) Graduates of an FAA

- Approved Aircraft Dispatcher Certification Course in Accordance W ith § 65.57(b). Applicants possessing a s tatement of graduation and an instructor’s recommendation from an FAA

- approved Aircraft Dispatcher Certification Course meet the training requirements of § 65.57(b) and are eligible to take the Aircr aft Dispatcher Practical Test.
a) Written Statement of Gradu ation . A statement of g raduation is valid for 90 days, unless revalidated by the course operator. A c ourse operator may revalidate a s tatement of g raduation for an additional 90 days in accordance with § 65.70(b ). The s tatement of g raduation, which is typi cally issued by a course operator in the form of a graduation certificate or diploma, is required to contain at least the following:

1. A signature by an authorized representative of the course operator
, attesting to the applicant’s successful completion of t he A ircraft D ispatcher C ertification C ourse

.
2. The total number of hours of instruction administered to the applicant

.
3. The s tatement of g raduation must contain or have attached to it all of the topics and subtopics for which a student has been given credit a llowed by § 65.61(d). If included as an attachment, the student will present the attachment along with a copy of the s tatement of g raduation to the examiner who administers the Aircraft Dispatcher Practical Test. In conjunction with the requirements contai ned in the Aircraft Dispatcher P TS , examiners will focus attention on the topics for which a student has been given credit to determine if the student has an adequate level of understanding of those topic s.
b) Instructor’s Recommendation. The applicant must h ave an instructor’s recommendation. FAA Form 8400

- 3 requires an instructor to enter his or her recommendation in

s ection 7. The instructor’s signature indicates the applicant has met the requirements for, and is ready to take, the Aircraft Dispatcher Pract ical Test.
2) Applicants W ho Provide Documentary Evidence of Experience in Accordance W ith § 65.57(a)(1), (2), or (3). Applicants who have not graduated from an FAA

- approved part 65 A ircraft D ispatcher C ertification C ourse but instead present documentary evid ence of having experience in accordance with § 65.57(a)(1), (2), or (3), may be eligible to take the Aircraft Dispatcher Practical Test
, provided the Administrator finds the documentary evidence to be satisfactory. In this case, the Administrator will be r epresented by an ASI

- AD
, who will review the documentary evidence to determine if it is satisfactory. If the ASI

- AD finds the documentary evidence to be satisfactory, the ASI

- AD may administer the Aircraft Dispatcher

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Practical Test to the applicant. An ASI

- AD who is the FAA m anaging s pecialist of a DADE may authorize the DADE to administer the test. (FAA managing specialists must review Volume 13, Chapter 3, Section 4
, before authorizing a DADE to administer the test

. ) The ASI

- AD must retain the applicant’s documentary evidence as part of the airman certification file.
3) Applicants Who Provide Documentary Evidence of Experience in Aircraft Operations in Accordance W ith § 65.57(a)(4) Require Approval from AFS

- 200. Section 65.57(a)(4) allows an applicant to pre sent documentary evidence to the Administrator of having performed other duties in aircraft operations that may provide equivalent experience to what is prescribed in § 65.57(a)(1), (2) or (3). For the purposes of § 65.57(a)(4), the Administrator will be r epresented by AFS

- 200, who will make the ultimate determination as to whether or not the applicant’s documentary evidence is satisfactory and shows experience equivalent or greater than what is prescribed in § 65.57(a)(1), (2), or (3). No examiner (ASI

- AD or DADE) may administer the Aircraft Dispatcher Practical Test to an applicant presenting evidence of equivalent experience in accordance with § 65.57(a)(4) without first obtaining written approval from AFS

- 200.
a) Requests for approval from AFS

- 200 must come from the appropriate AFS f ie ld o ffice m anager, through t he m anager of the RFSD, to t he m anager of AFS

- 200 . All requests for approval must be accompanied by documentary evidence of the applicant’s experience.
b) Prior to requesting approval from AFS

- 200, all documentary evidence submitted by the applicant must be reviewed by an ASI

- AD. The ASI

- AD is responsible for making the initial determination as to whether or not the documentary evidence is satisfactory. If the ASI

- AD’s initial determination is that the e vidence is satisfactory, the o ffice m anager will document the ASI

- AD’s determination in the memo requesting approval by AFS

- 200 to test the applicant. The o ffice m anager will send the memo to the m anager of AFS

- 200, thr ough the

m anager of the RFSD.
c) Upon re ceiving the memo from the o ffice m anager, the RFSD must review the request. If the RFSD concurs with the request
, the manager will concur by memo and recommend approval to the m anager of AFS

- 200.
d) If the RFSD does not concur with the request, it may not for ward it to headquarter s ( HQ ) for review.
e) If AFS

- 200 determines the applicant’s documentary evidence showing equivalent experience is satisfactory, AFS

- 200 will grant approval to test the applicant via

memo.
f) Upon receiving approval from AFS

- 200, an ASI

- AD m ay test the applicant. An ASI

- AD who is the FAA managing specialist of a DADE may authorize the DADE to test the applicant on a one

- time

- only basis, provided the managing specialist observes the DADE administering the test. Approval letters from AFS

- 200 mu st be retained as part of an applicant’s airman certification fi le. ( See Volume 13, Chapter 3, S ection 4

. )

7DATE DRAFT 8900.1 CHG DADE

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4) Required Documentation of Training and Experience to be Provided by the Applicant.
a) An applicant who has graduated from an FAA

- approved Aircraft Dispa tcher Certification Course
, in accordance with § 65.57(b), must present the following documentary evidence:

• An original
, embossed Airman Knowledge Test Report showing satisfactory test results ;

• A s tatement of g raduation issued or revalidated in accordance with § 65.70(b), showing that the applicant has successfully completed an FAA

- approved Aircraft Dispatcher certification c ourse ; and

• FAA Form 8400

- 3 with an instructor’s recommendation entered in

s ection 7.
b) An applicant providing documentary evidence of e xperience in accordance with any of the provisions of § 65.57(a) must submit the following types of documents as evidence of experience:

• Letters from employers on company letter head accompanied by applicable training records , l etters from employers must co ntain contact information (e.g.
, telephone or fax for verification purposes );

• Logbooks ;

• Military service records ; and

• Employment r ecords

. c) An ASI

- AD must verify the validity of all documentary evidence presented in association with any of the provision s of § 65.57(a) as part of the process for determining whether or not the documentary evidence is satisfactory. The ASI

- AD must retain a copy of the documentary evidence provided by the applicant as part of the applicant’s airman certification file. If AFS

- 200 granted approval to test the applicant, the approval letter must also be retained as part o f the certification file.

5

- 1368 APPLICANT IDENTIFICATION. The identification requirements contained in this section are based on the requirements contained in the current edition of Order 8080.6 , Con duct of Airman Knowledge Tests.

A. Verification of Identity. The applicant must provide valid, positive proof of identification. The identification may be presented in more than one form and must contain at least the followi ng:

• An official photograph of the applicant
,
• The applicant’s date of birth
,
• The applicant’s signature , and

• The applicant’s physical residential address

.

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B. Acce ptable Forms of Identification.
1) U.S. Citizens and Resident Aliens. Acceptable forms of photo identificati on for U.S. citizens and resident aliens include:

• Driver’s license issued by a U.S. state or territory
,
• U.S. Government i dentification c ard
,
• U.S. Military identification card, or

• Passport or alien residency card.
2) Non

- U.S. Citizens

. Acceptable forms of phot o identification for non

- U.S. citizens must include a passport and one or more of the followin g:

• Driver’s license issued by a U.S. state or territory.

• Identification card issued by any government entity.

C. Annotation of Identification Accepted. When an exami ner accepts the form(s) of identification, he or she must annotate the “ Practical Test Report ” s ection of FAA Fo rm 8400

- 3. Copies of identification documentation do not have to accompany the application package; simply reference the identification in the a ppropriate section on the back of the form

.
5

- 1369 ADMINISTERING THE AIRCRAFT DISPATCHER PRACTICAL TEST

. Detailed guidance on administering the Aircraft Dispatcher Practical Test is located in Volume 13, Chapter 3, Section 4. Volume 13 is primarily directed towa rds DADEs and their FAA managing specialists. However, the guidance related to administering the Aircraft Dispatcher Practical Test applies directly to ASI

- ADs who administer the test.

5

- 1370 SUCCESSFUL APPLICANTS. When an applicant has passed the Aircraft Dispat cher Practical Test, accomplish the follow ing, according to the applicant’ s age

.
A. Applicants 23 Y ears of Age or Older. Successful applicants who have passed the Aircraft Dispatcher Practical Test and are 23 years of age or older are entitled to a Temporary Airman Certificate (FAA Form 8060

- 4). Complete the application as follows:
1) Prepare the Application for an Airman Certificate and/or Rating (FAA Form 8400

- 3). ASI

- ADs who are examiners, DADEs
, and the FAA managing specialist of the DADE must complete FAA Fo rm 8400

- 3 as follows:
a) An examiner who is an ASI

- AD will complete the following sections of FAA Form 8400

- 3:

• Section 8
, Evaluation Record ;

• Section 9
, Inspector’s Record ;

• Section 10
, Practical Test Report ; and

• Remarks s ection, as applicable.

9DATE DRAFT 8900.1 CHG DADE

- 65

b) If the examinati on was administered by a DADE, the DADE should have completed the following sections of FAA Form 8400

- 3 :

• Section 8,

• Section 10, and

• Remarks s ection, as applicable.
c) The FAA managing specialist of the DADE will complete s ection 9 of FAA Form 8400

- 3

.
1. Select either “Temporary Airman Certificate Issued” or “Notice of Disapproval of Application Issued,” as appropriate

.
2. Select “ Examiner’s Action Accepted ” (unless the FAA managing specialist intends to reject the DADE’s actions)

.
3. Enter signature, date, and FAA off ice information

.
4. Select “Aircraft Dispatcher” located under the box provided for the FAA

o ffice information.
2) Issue FAA Form 8060

- 4. An ASI

- AD will issue the Temporary Airman Certificate in duplicate (see Volume 5, Chapter 1, Section 5, paragraph 5

- 112
, for instructions on completing this form) and give a copy to the applicant. A DADE may only issue a Temporary Airman Certificate if permitted in the DADE’s FAA letter of authority (LOA). (See also Volume 13, Chapter 3, Section 1

. )
3) Forward the Application Pack age. Airman application packages must be forwarded to the Airmen Certification Branch (AFS

- 760) in Oklahoma City, OK for processing. These include:

• The completed FAA F orm 8400

- 3 ;

• An o ri ginal copy of FAA Form 8060

- 4 ;

• The o riginal Airman Knowledge Test Repor t ; and

• A c opy of the w ritten s tatement of g raduation (the applicant retains the original) if the applicant has successfully completed an FAA

- a pproved A ircraft D ispatcher C ertification C ourse

.
B. Applicants Under the Age of 23. An applicant under the age of 23 is not entitled to a Temporary Airman Certificate until he or she reaches his or her 23rd birthday. An ASI

- AD or the FAA managing specialist of a DADE will issue a Letter of Aeronautical Competency on FAA letterhead to an applicant who has passed the Airc raft Dispatcher Practical Test but is under 23 years of age. The Letter of Aeronautical Competency must contain the statement that the applicant has met all of the requirements for an Aircraft Dispatcher Certificate except for age (see Figure 5

- 139 for a s ample letter).

10DATE DRAFT 8900.1 CHG DADE

- 65

1) Prepare FAA Form 8400

- 3. Complete sections 8 and 10 of the form and enter the following statement into the Remarks s ection of the form: APPLICANT IS LESS THAN 23 YEARS OF AGE. HOLD APPLICATION. LETTER OF AERONAUTICAL COMPETENCY ISSUED

. 2) Forwa rd the Application Package. Application packages for applicants under the age of 23 must be forwarded to AFS

- 760 as follows:

• The completed FAA Form 8400

- 3 , with t he completed Remarks section ;

• The o riginal Airman Knowledge Test Report ;

• A c opy of the w ritten s tatement of g raduation (the applicant retains the original) if the applicant has successfully completed an FAA

- a pproved part 65 A ircraft D ispatcher C ertification C ourse ; and

• A copy of the Letter of Aeronautical Competency.
3) Issue a Certificate When the Ap plicant is at Least 23 Y ears of Age. Once the applicant has reached the age of 23, he or she may go to any FSDO and present the following documents in exchange for a Temporary Airman Certificate:

• T he original Letter of Aeronautical Competency ;

• Proof of ag e;

• Any other identification required by sub paragraph 5

- 136 8 ; and

• An updated FAA Form 8400

- 3

. a) Letters of Aeronautical Competency do not expire. However, prior to issuing a Temporary Airman Certificate in exchange for a Letter of Aeronautical Competency, the ASI issuing the certificate must contact AFS

- 760 to verify that the applicant’s original application is on file. Information on how to contact AFS

- 760 is located on the FAA public W eb site at : http://www.faa.gov/licenses_certificates/airmen_certification/

. b) If AFS

- 760 does not have the original application package
, cannot reconstruct the application file, or otherwise states that the applicant should not be issued a certificate, the ASI can attempt to contact the AFS field o ffice that issued the original Le tter of Aeronautical Competency to see if that office has the original application package. Otherwise
, the ASI will instruct the applicant that a Temporary Airman Certificate cannot be issued and that the applicant will have to requalify for an Aircraft Di spatcher Certificate in accordance with § 65.57.
c) If AFS

- 760 indicates that they have, or are able to reconstruct
, the original application package and there is nothing that should otherwise prevent the issuance of Temporary Airman Certificate, the ASI will issue the Temporary Airman Certificate and forward the updated a pplication package to AFS

- 760. The package must contain :

• The completed FAA F orm 8400

- 3
,
• The original Letter of Aeronautical Competency , and

• Original copy of FAA Form 8060

- 4

.

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- 65

5

- 1371 PTRS ENTRIES. Eac h activity associated with the Aircraft Dispatcher Practical Test must be recorded in the PTRS. The PTRS activity code will depend on who actually administered the Aircraft Dispatcher Practical Test and the age of the applicant. DADEs will complete PTRS en tries manually if instructed by the FAA managing specialist. ASI

- ADs and FAA managing specialists will complete PTRS entries in the Enhanced Flight Standards Automation System (eFSAS).

A. Applicants 23 Y ears of Age or Older.
1) If the test was administered by an ASI

- AD, that individual will complete PTRS activity code 1524 (CERT/AIRM/DISPATCHER). The ASI

- AD will need to indicate if the applicant passed or failed the test by checking the appropriate box while entering the PTRS data.
2) If the test was administered by a DADE, the FAA managing specialist will complete PTRS activity code 1555 (CERT/EXMNR/DESIG/DISPATCHER) as follows:
a) Complete the appropriate sections of the electronic PTRS Data Sheet utilizing the information contained in the completed FAA Form 8400

- 3 a nd the manual FAA Form 8000

- 36 completed by the DADE
, when provided.
b) Check the appropriate box for pass or fail depending upon whether or not the applicant passed or failed the practical test

. c) Enter “1524
, ” which corresponds to the Aircraft Dispatcher Prac tical Test in the field titled “Exam Kind

. ”
d) Check the box titled “Observed by Inspector” only if the FAA specialist observed the DADE administering the test

. e) Enter any comments as appropriate by expanding the “Comments” area and clicking on the “Add New Co mment” bar

. f) Select “J

- Crewmembers” from the “Primary Area” dropdown menu

. g) Select code “783” for Designees in the “Keyword” dropdown menu

. h) Enter your “Opinion Code” and comments as appropriate.

B. Applicants U nder 23 Y ears of Age.
1) If the Aircraft Dispatcher Pr actical Test was administered by an ASI

- AD, that individual will complete PTRS activity code 1513 (CERT/AIRM/DISP/LTR/COMPTENCY).
2) If the test was administered by a DADE, the FAA managing specialist will complete activity code 1555 in accordance with the st eps contained in subparagraph 5

- 137 1 A2) above. The specialist must also complete activity code 1513.

12DATE DRAFT 8900.1 CHG DADE

- 65

NOTE: There are multiple selections in eFSAS for a Letter of Aeronautical Competency under activity code 1513. In order to access the correct one, use the search function by clicking on the symbol of the binoculars located to the right of the “Activity Num” field. Once the search is enabled, enter “1513” in the “Code” section of the purple highlighted field. Then select “CERT/AIRM/DISP/LTR COMPTENCY.”

5

- 1372 UNSUCCESSFUL APPLICANTS. If an applicant fails the Aircraft Dispatcher Practical Test, the examiner will accomplish the following:

A. Prepare FAA Form 8400

- 3. Prepare FAA Form 8400

- 3 and record the results of the practical test in the “Practical Test Report” ( s ection 10) . Annotate each unsatisfactory subject area with a “U” in the appropriate subject areas. If the unsuccessful applicant has satisfactorily completed any subject areas, the examiner may note those with an “S” for satisfactory.

B. Return the Original Written Te st Report. The examiner will return the original written test report to the applicant and instruct the applicant to retain it for future presentation to an examiner when retesting.

NOTE: The applicant always retains the original w ritten s tatement of g raduation.

C. Prepare FAA Form 8060

- 5. The examiner will complete FAA Form 8060

- 5, in duplicate, and give the original to the applicant. Figure 5

- 155 contains a s ample of Form 8060

- 5

. Volume 5
, Chapter 1, S ection 6, also contains instructions on completing the form and contains a sample of a completed form. The examiner will instruct the application to retain the Notice of Disapproval for future presentation to an examiner when retesting

. 1) Enter the name and address of the applicant as they appear on the application.
2) Indi cate “Aircraft Dispatcher” as the certificate or rating sought

. 3) Check the “Practical” box to indicate the type of test

. 4) Record the aircraft used during the test.
5) Indicate on the f orm the areas of operation and tasks that the applicant performed unsuccessfu lly

. 6) List the number of practical test failures by the applicant for this certificate or rating in any available space on FAA Form 8060

- 5.
7) D ate and sign the form. DADEs will enter their d esignee number and an ASI

- AD will enter the district office designati on (e.g.
, AEA

- FSDO

- 15)

.
D. Forward the Application Package. Forward application packages for unsuccessful applicants to AFS

- 760 and i nclude the following documents:

13DATE DRAFT 8900.1 CHG DADE

- 65

• The completed FAA Form 8400

- 3 , and

• Duplicate of FAA Form 8060

- 5

.
5

- 1373 RETESTING AFTER FAILURE. In a ccordance with 14 CFR § 65.19, an applicant may retest after failing the Aircraft Dispatcher Practical Test as follows:

• 30 days after the date the applicant failed the test ; or

• Before the 30 days have expired if the applicant presents a signed statement fr om an airman who holds an Aircraft Dispatcher Certificate, certifying that the airman has given the applicant additional instruction in each of the subjects failed and the airman considers the applicant read y for retesti ng.

A. Application. Each applicant for a retest must complete and sign FAA Form 8400

- 3

.
B. Airman Knowledge Test. Each applicant for a retest must present an original, embossed Airman Knowledge Test Report showing satisfactory test results.

C. Statement of Graduation ( i f Applicable). Each applicant f or a retest must present a copy of a s tatement of g raduation if he or she has successfully completed an FAA

- approved part 65 dispatcher training course.

D. Original Copy of the Notice of Disapproval of Application (FAA Form 8060

- 5 )

. Each applicant for a retes t must present an original copy of FAA Form 8060

- 5. The form should contain the list of the subjects failed by the applicant; otherwise the retest must b e administered in its entirety.

E. Time Period For Retest.
1) An applicant may only be retested within the va lidity period of a s tatement of g raduation issued in accordance with § 65.70(b), and
2) An applicant may only be retested within 24 months of having passed the ADX Knowledge Test in accordance with § 65.55(b)

.
F. T ask s and A rea s to Retest. An applicant may rece ive credit for those areas of operation an d the associated tasks that have been performed satis factorily on the previous test under the following conditions:
1) Retesting W ithin 30 D ays A fter the D ate of F ailure

. An examiner administering a retest may give th e applicant credit for those areas and/or tasks completed satisfactorily on the previous test. If testing within 30 days of failure, § 65.19 requires an applicant to present a signed statement from an airman who holds an A ircraft D ispatcher C ertificate. In the statement, the airman m ust certify that the he or she has given the applicant additional instruction in each of the areas and/or tasks previously failed by the applicant, and that he or she considers the applicant ready for retesting. The certifying s tatement must include the airman’s Aircraft Dispatcher Certificate number. A certifying statement of this nature does not relieve an examiner from his or her duty to thoroughly evaluate an applicant. If the examiner

14DATE DRAFT 8900.1 CHG DADE

- 65

doubts the applicant’s competency in any area or task , the examiner will retest the applicant in any and all area s and tasks the examiner sees f it.
2) Retesting A fter 30 D ays but N o M ore than 60 D ays F rom the D ate of F ailure. E xaminers should exercise caution when re te sting an applicant who is appl ying for a retest after 30 days from failing the A ircraft D ispatcher P ractical T est. Section 65.19 contains no requirement for an applicant to receive additional instruction if he or she applies for a retest 30 days after he or she failed the test. An exam iner administering a retest may give the applicant credit for those areas and tasks completed satisfactorily on the previous practical test (s) if the retest occurs within 60 calendar

- days of the original test. However, an examiner may choose to retest an a pplicant on any and all areas and/or tasks if the examiner doubts the applicant’s competence in any area or task that was performed satisfactorily on the previous test. W h ether or not a task or area needs to be retested is at the examiner’s discretion.
3) Ret esting A fter 60 D ays F rom the D ate of F ailure. An applicant who desires a retest after 60 calendar

- days from having failed the Aircraft Dispatcher Practical Test is not entitled to any credit for t asks or areas previously passed. In this case, the examiner must administer the entire Aircraft Dispatcher Practical Test

.
G. Retesting an Applicant W ho has Qualified for Testing Under the Provisions of § 65.57(a)(4) is Not Permitted. In accordance with subparagraph 5

- 1367E3 of this section, an examiner requires prio r approval from AFS

- 200 in order to administer the Aircraft Dispatcher Practical Test to any applicant who provides documentary evidence in accordance with § 65.57(a)(4), as a means to qualify for testing. If the applicant fails the Aircraft Dispatcher Pra ctical Test on the first attempt, AFS

- 200 will not grant approval to an examiner to administer a retest.

H. Forward the Application Package. If the applicant passes the retest, the examiner and FAA managing specialist will forward the application package in a ccordance with the guidance section applicable to successful applicants.

5

- 1374 DISCONTINUATION OF THE PRACTICAL TEST.

A. Letter of Discontinuance

. An examiner will issue a Letter of Discontinuance when reasons other than unsatisfactory performance lead to the termi nation of a practical test. Some examples of reasons fo r discontinuing a test include, but are not limited to:

• Power f ailure
,
• Family emergency
,
• Inclement w eather
, and

• Illness

.
NOTE: Poor performance by an applicant is not a valid reason to discontinue a test. P oor performance is considered grounds for failure of t he Aircraft Dispatcher Practical Tes t.

15DATE DRAFT 8900.1 CHG DADE

- 65

B. Issue the Letter of Discontinuance. When an examiner discontinues the test for reasons other than unsatisfactory performance, he or she will prepare, sign, and iss ue a Letter of Discontinuance to the applicant and return FAA Form 8400

- 3, the original Airman Knowledge Test Report
, and s tatement of g raduation (when applicable) to the applicant. A copy of the Letter of Discontinuance must be retained by the examiner an d made part of an applicant’s certification file and a DADE’s designated examiner file. At no time will an examiner issue a Letter of Discontinuance in lieu of FAA Form 8060

- 5 when it appears an applicant may fail any portion of the Aircraft Dispatcher Pra ctical Test. The examiner will identify in the Letter of Discontinuance all areas and associated tasks successfully completed by the applicant. The examiner will instruct the applicant to present the Letter of Discontinuance when he or she resumes the Airc raft Dispatcher Practical Test. The applicant should resume the test with the same examiner; however, the test may be continued with another examiner (ASI

- AD or DADE) if circumstances such as continued illness of the previous examiner warran t the use of an other examiner.

C. Valid Time. A Letter of Discontinuance is valid for no more than 60 days after the test is discontinued. After 60 days from the from discontinuation and the issuance of the Letter of Discontinuation, an applicant is no longer entitled to c redit for any areas or tasks previously satisfied during the initial test. In addition to the maximum of 60 days valid time of a Letter of Discontinuance, examiners must adhere to the following time limits:
1) The t est must be continued within the validity p eriod of a s tatement of g raduation (when issued) in accordance with § 65.70(b)

. 2) The t est must be continued within 24 months of the applicant having passed the ADX Knowledge Test in accordance with § 65.55(b)

.
D. T ask s and Areas to Continue

. When c ontinuing a p ractical t est, examiners will credit the applicant for the successful completion of the areas and tasks listed in the Letter of Discontinuance. If an examiner doubts the applicant’s knowledge or competence in any area or task previously satisfied during t he initial test, the examiner may retest the applicant to the extent the examiner deems necessary. When the Aircraft Dispatcher Practical Test is completed, the examiner will include a copy of the Letter of D iscontinuance with the application package and f

orward it to AFS

- 760. See Figure 5

- 13 9A for an example of a Letter of Discontinuance.

5

- 1375 RETENTION OF APPLICATION PACKAGES. The AFS field o ffice will retain all aircraft dispatcher certification documentation in accordance with the current edition of FAA Orde r 1350.15, Records Organization, Transfer, and Destruction Standards , Chapter 11

.

16DATE DRAFT 8900.1 CHG DADE

- 65

Figure 5

- 139. Sample Letter of Aeronautical Competency

– Successful Applicant of Aircraft Dispa tcher Certificate Less Than 23 Y ears of Age

[ District Office Letterhead ]

Lette r of Aeronautical Competency

This letter is evidence that:

[ Name of Applicant ] has successfully completed the required written, knowledge
, and skill tests for an Aircraft Dispatcher Certificate; however, t he applicant has not reached 23 years of age. The applicant may obtain a Temporary Airman Certificate (FAA Form 8060

- 4) from any Flight Standards District Office (FSDO) upon presenting the following:
1) Proof of age (23 years old);
2) A current application, FAA Form 8400

- 3, Application for a n Ai rman Certificate and/or Rating;
3) This original letter; and
4) Two valid forms of photo identification.

Aviati on Safety Inspector Signature:
Aviation Safety Inspector Name (print):

Date:

District Office Number Office Location

___________________ _____________

This Letter of Aeronautical Competency does not expire.

17DATE DRAFT 8900.1 CHG DADE

- 65

Figure 5

- 13 9A. Sample Letter of Discontinuance

Dear
,
On this date
, , you successfully completed a portion of the Aircraft Dispatcher P ractical T est indicated below:

You ha ve successfully completed the following areas of the Aircraft Dispatcher Practical Test :
[ List successfully completed Areas of Operation and associated T asks from the Practical Test Standards: ]

The practical test was discontinued because o f: [ State Reason ]
You may present this letter no later than [ Enter 60 days from the date of the initiation of the test ( s ame as date entered at the beginning of the letter) ] as proof of your successful completion of the Areas of Operation and associated T asks listed above. After [ e nter expiration date ] , you will be required to complete the Aircraft Dispatcher Practical Test in its entirety. This letter does not extend the expiration date of your Aircraft Dispatcher K nowledge T est results or s tatement of gr aduation issued by [ enter the name of the FAA

- a pproved p art 65 Aircraft Dispatcher Certification Course if applicable ]

. Sincerely,

[ ASI

- AD or DADE ] Certificate/Designation Number:

18DATE DRAFT 8900.1 CHG DADE

- 65

Figure 5

- 155

. FAA Form 8060

- 5 , Notice of Disapproval of Application

R ESERVED. Paragraphs 5

- 137 6 through 5

- 138 5

.

19