1

Company Name:

Company Address:

TIN:  Phone Number:

Contact Email: Company Contact:

2

No

3

4

Signature

Title Date

5

(preferred)   OR

United States 

Department of 

Agriculture

Marketing and 

Regulatory Programs

Financial 

Management 

Division

Debt Management Team 

Minneapolis, MN 55403

APHIS ‐ Agriculture Quarantine Inspection (AQI)

New Account Application

Please complete the below as shown on your W9 / W8 and include a copy with this application

The below questions will help determine what type of AQI account is needed and will help make sure you understand some of the 

requirements of AQI User Fees.           

Yes

Does your company provide AQI Treatment services to importers?

        Attach a copy of your current W‐9 and send along with this completed application.

I have read the current regulation and below information and understand how to 

apply them for this company.

This company is able to pay the User Fees due in US dollars.

This company is able to complete and return the required remittance each 

quarter as required by regulation? (Copy of remittance attached)

Please return this application fully completed with all documentation attached to:

1)Email :  ABSHelpline@usda.gov 

2) eFax : (612) 336‐3563

Once this application has been processed and an account has been created we will use the above contact information to get you the 

account numbers needed to make the quarterly payments as required.

Page 1 of 3
BACKGROUND

FEES FOR PROVIDING AQI TREATEMENT SERVICES

USER FEE RATES AND EFFECTIVE DATES

 Rate

$47.00

$95.00

$142.00

$190.00

$237.00

QUARTERLY REPORTS

PAYMENT PROCEDURES

Quarter

1st Quarter

2nd Quarter

3rd Quarter

4th Quarter

PAYMENT INSTRUCTIONS

Effective Date

December 28, 2015

December 28, 2016

December 28, 2017

December 28, 2018

December 28, 2019

Information on USDA APHIS User Fees 

The Food, Agriculture, Conservation, and Trade Act of 1990, as amended by the Omnibus Budget Reconciliation Act of 1990, authorized 

the USDA, APHIS, to establish user fees for agricultural quarantine and inspection services provided in connection with the arrival of 

international air passengers and commercial aircraft at a port in the customs territory of the United States, or the pre‐clearance or pre‐

inspection at a site outside the customs territory of the United States.  APHIS is also authorized to assess interest, penalties, and 

administrative costs for late payment of user fees. 

The Code of Federal Regulations can be accessed at the following website: 

http://ecfr.gpoaccess.gov/

Browse: Title 7 – Agriculture, click Go.  Browse Parts: 300‐399.  Scroll down to Part 354, Select 354.3.  Section (a) gives the definition and 

Section (e) pertains to the aircraft clearance fees and Section (f) refers to passenger user fees. 

APHIS user fee regulations require all companies providing AQI treatment services on or after December, 28th 2015, to collect the APHIS 

AQI treatment user fee for AQI treatment services provided by private entities. Treatment providers must collect the AQI treatment fee at 

the time treatment is applied.  When APHIS user fees are collected from Treatment services, they must be accounted for separately and 

held in trust until such time as they are voluntarily remitted quarterly

Any fees associated with the financial transaction chosen (ie bank funds transfer, credit card, etc) are the responsibility of the remitter. 

Please check with your financial institution for fee considerations.  

Page 2 of 3

October, November, December January 31st

Quarterly activity reports must be submitted every quarter to USDA, APHIS. These activity reports must list the total number of 

treatments quarter.  An activity report is also required if no activity has occurred during the quarter.

Please send your quarterly report by either email to ABShelpline@usda.gov (preferred) or fax by fax to (612) 336‐3563.

Treatment user fees must be received within 31 days following the end of each calendar quarter for which the fees were assessed. Our 

payment schedule is as follows:  

Months Covered Due Date

The procedures below are for payments to USDA APHIS FOR AQI User Fees.  Payments are accepted via Check, Money Order, ACH, Wire 

Transfer, PayPal, Debit Card, Credit Card, or IPAC.

January, February, March May 1st

April, May, June July 31st

July, August, September October 31st
AQI REMITTANCE ADVICE 

Make payable to “USDA APHIS”. Checks drawn from a foreign bank must say “Payable in US Dollars”. 

Mail your payment to:  For Overnight Payments:

USDA, APHIS, AQI  US Bank

PO BOX 979044  Attn: Government Lockbox 979044

St. Louis, MO 63197‐9000  1005 Convention Plaza

St. Louis, Mo 63101

Contact Phone Number: 315‐425‐1818

Payments can be made at www.pay.gov.

Processed through Remittance Express by the Federal Reserve Bank of Richmond. 

You will need the following information to remit a payment via ACH, if not using pay.gov:       

ABA:  051036706

Name on Account: USDA, MRP, APHIS 

Account Number:  540021

Processed through the Federal Reserve Bank of New York. 

You will need the following information to remit a payment via ACH, if not using pay.gov:       

ABA:  021030004

Name on Account: USDA, APHIS 

Account Number:  12403400

LATE PAYMENTS

AUDITS

Yearly audits are conducted to make sure all User Fees are paid as required by Federal Regulation.  If during this audit it is determined  

that a company has not paid as required there will be interest and penalty added to the amounts owing going back to when they were

first due.

PROGRAM CONTACT

The remittance advice included on your payment(s) is crucial to ensuring the proper posting of your payment. For AQI payments, please 

include your account number and the quarter and year for which you are paying (ex. Acct 3214567 Qtr 1 Yr 2017).

Check or Money Order

Debit Card, Credit Card, PayPal or ACH

For step‐by‐step Pay.gov instructions please ask your Debt Management Specialist at: ABShelpline@usda.gov.

Bank ACH

Wire Transfers

DO NOT USE THE BANK SWIFT CODE for any Wire Transfers.  This may cause your payment to be rejected.

If you have any further questions on AQI User Fees please contact us at ABSHelpline@usda.gov.

International Wire Transfers

Must be sent through a US correspondent bank (i.e. third party or intermediary bank) before going to the Federal Reserve Bank of 

New York. The US correspondent bank information should be in bold.

As directed by regulation 31 USC, Section 3717, interest and penalties will be assessed on delinquent debts. The Department of Treasury 

establishes the rate of interest to be charged. An additional 6% per annum penalty will be charged for payments more than 90 days past 

due and additional administrative charges may be assessed to cover the cost of collecting this debt .

Page 3 of 3
Company Name

Address

Company Contact

Telephone Number

(preferred) OR

AQI User Fee Type

APHIS Account 

Number Amount Due

Aircraft Landing x =

 Aircraft Passenger * x =

 Cruise Ship Passenger * x =

Treatment x =

AQI User Fee Type

APHIS Account 

Number

Aircraft Landing 

Aircraft Passenger

Cruise Ship Passenger

Treatment 

Additional information to disclose:

 AQI Reporting Quarters

Quarter

1st Quarter

2nd Quarter

3rd Quarter

4th Quarter

Signature: Date:

United States Department of 

Agriculture

Marketing and Regulatory 

Programs

Financial 

Management 

Division

Debt Management Team 

Minneapolis, Mn 55403

You can complete and return this remittance as required to do so by Federal Regulations by:

1) Email : ABSHelpline@usda.gov 

APHIS - AQI - Quarterly Remittance Worksheet

E-Mail Address

2) eFax : (612) 336-3563

If you are reporting ACTIVITY for the above quarter complete the line for all AQI User Fees you had activity for.

Count of AQI User 

Fees for the Quarter

AQI User Fee 

Amount

$237.00

$225.00

$3.83

$1.68

Calendar Quarter & Year

Total US Dollars Remitted:

If you are reporting NO ACTIVITY for the above quarter complete the line for all AQI User Fees you had no activity for.

I certify our company 

had no activity

I certify that our company had activity 

but is exempt according to the 

exemptions in 7CFR354.3

Months Covered Due Date

January, February, March May 1st

Payments can be made by check, money order, credit card, bank ACH or wire transfer.

Please see the next page for more information how to make the quarterly payment of your AQI User Fees.

If you have any further questions on AQI User Fees please contact us at ABSHelpline@usda.gov.

* Companies are not authorized to keep any overpayments of fees collected from customers. If you find that you have over collected the fees your choices are to

refund the customers the overages or to submit the overages to us in your payment.

April, May, June July 31st

July, August, September October 31st

October, November, December January 31st