Khapra Beetle Data Collection

User Manual

Program: Khapra Beetle (KhB) 

Application: ArcGIS Field Maps

Host: USDA-MRP GIS Enterprise (portal)

Map Title: PPQ KhB Trapping 2024 Field Map

CHECK USDA-MRP Portal URL! https://maps.mrp.usda.gov/arcgis/

** Refer to the “Mobile Data Collection Tools” public webpage for all training support. 

 

2024 Disclaimer: Training techniques or workflows held within are designed as basic job aids. Mobile 

collection tools and technology used are constantly being improved upon. End users should consult with 

management for current workflows and standards. 

Photo credit: Natasha Wright, Braman Termite & Pest Elimination, 

Budwood.org
Last Updated: 30 January 2024 13:29 2

CONTENTS

Overview........................................................................................................................................................................ 3

ArcGIS Enterprise (USDA-MRP GIS Portal) ..................................................................................................... 4

Sign In........................................................................................................................................................................ 4

Training Maps and Practice ........................................................................................................................... 5

Sign Out..................................................................................................................................................................... 8

Disconnected Data Collection................................................................................................................................. 9

Before You Go.............................................................................................................................................................10

Download Map Area(s) .......................................................................................................................................10

Parking Lot Tests..................................................................................................................................................10

Collect Data..................................................................................................................................................................11

Place a Trap.............................................................................................................................................................11

Trap Activities ........................................................................................................................................................12

Relocate a Trap......................................................................................................................................................13

Remove a Trap.......................................................................................................................................................13

Map Notes Points..................................................................................................................................................14

Daily Data Sync ..........................................................................................................................................................15

Getting Help................................................................................................................................................................. 16

APHIS PPQ ..............................................................................................................................................................16

Cooperators & Other Nonfederal Users.......................................................................................................16

All Training Resources .......................................................................................................................................16

Appendix: Activity Types .........................................................................................................................................17

End User Tools Request links: Support Request (End User Tools) Mobile Device Request Training Request
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Overview

**There are no data collection changes for the 2024 application from the previous year.**

All trap sites that did not have removal activity recorded were transferred into 2024 data layer 

to continue survey previously installed traps.

This document provides guidelines for conducting electronic data collection for the Khapra 

Beetle (KhB) program using the ArcGIS Field Maps application on mobile devices. The 

application was developed to reflect program specifics and is intended to replace paper surveys.

NOTE: Warehouse Beetle (WB) Decoy Traps data will not be recorded using this map.
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ArcGIS Enterprise (USDA-MRP GIS Portal)

Sign In

Requires Wi-Fi connection and eAuthentication Level 2 User ID and Password.

You will need to sign into ArcGIS Enterprise (USDA-MRP GIS Portal) to locate maps shared 

with your USDA-MRP GIS Portal user account. Once signed in, ArcGIS Field Maps will retain 

your sign in for offline data collection.

The MobileLinc authentication option uses an identity established within the Entrust application 

to confirm authentication for use of the ArcGIS mobile applications. 

Some in PPQ Field Operations are exempt from this option and can enter their eAuthentication 

user ID and password manually using the Log in with Password option. If your device is managed 

by Intune, contact CEC IT for support in creating that Entrust identity to enable sign in with 

MobileLinc. 

Locate the ArcGIS Field Maps application icon and tap to open it. (Figure 1)

Field Maps presents with sign-in options for “Sign in with 

ArcGIS Online” or “Sign in with ArcGIS Enterprise”. (Red box 

in Figure 2) 

Tap “Sign in with ArcGIS Enterprise”. 

On first opening the application, you will have to add the ArcGIS Enterprise URL. Once 

established, your device saves this as a sign in option. The red box in Figure 3 indicates a saved 

URL and the yellow box in Figure 3 highlights the option to “Specify a New URL”.

Official Data Collection

USDA-MRP GIS Production Portal URL: https://maps.mrp.usda.gov/arcgis

Figure 1. ArcGIS Field 

Maps application icon

Figure 2. ArcGIS Field Maps Sign in screen
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Training Maps and Practice

*BE SURE TO ENTER REAL DATA IN PRODUCTION MAPS ONLY!!!** Sign out when training 

exercises are completed to avoid accidental data entry when performing “real” survey activities. 

USDA-MRP GIS Stage portal: https://maps-stg.mrp.usda.gov/arcgis

Specify a New URL

If choosing to “Specify a New URL”, this is entered manually using the keyboard. Check it 

carefully and then tap “Ok”. (Figure 4) 

Next you may be asked to confirm “usda.gov” to Sign In. 

Tap “Continue”. (Figure 5) 

Figure 3. Sign in with ArcGIS Enterprise options Figure 4. Specify a New URL

Figure 5. Confirm usda.gov sign in
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Again, choose the Enterprise login by 

tapping on the blue “eAuth Account” 

button. (Figure 6)

Select MobileLinc. (Figure 7)

Enter your User ID (eAuthentication user name) using the keyboard. Tap Log In with MobileLinc.

(Figure 8)

Figure 6. Sign in to USDA-MRP with eAuth Account

Figure 7. eAuthentication options Figure 8. MobileLinc User ID & Log In
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Entrust Application Security Challenge

A “New Security Challenge” message should drop down 

along the top of the screen. Tap this message to open 

Entrust. (Figure 9)

If you lose track of the message, tap Home button, 

locate and open the Entrust application. You may need 

to tap to open the Challenges menu along the bottom of 

the Entrust application screen. 

Enter your PIN. (Figure 10) 

Tap Confirm (Figure 11) and Yes to allow this action (Figure 12).

Figure 9. New Security Challenge

Figure 10. Entrust PIN

Figure 11. Confirm Authentication

Figure 12. "Yes" to proceed
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Return to ArcGIS Field Maps. If shown, tap 

Accept at the U.S. Government information 

warning message. (Figure 13) 

Locate your map or survey and begin field data 

collection!

Sign Out

To sign out of any environment, tap the profile icon on the Maps page in the upper left, 

scroll down, and tap “Sign Out”. (Figure 14) 

Tap “Sign Out” again to confirm the action. (Figure 15) 

Then choose “Sign In with ArcGIS Enterprise” to enter the correct URL. For reminders on 

signing in, see Sign In section.

Figure 13. US Government warning

Figure 14. Profile Menu

Figure 15. Sign out confirmation
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Disconnected Data Collection

The ArcGIS Field Maps application is specifically designed to operate in disconnected mode. An 

area of interest is downloaded to your device while connected to a Wi-Fi network. Then the 

device is disconnected from the internet and field data collection is performed. Once a reliable 

network connection is regained, the data is synchronized with the online map hosted in the 

USDA-MRP GIS Enterprise (Portal).

It is common for a pest program surveyor to download a map area for a season/year and 

continuously use it. This means daily sync of data collected in the morning (before start) to pull 

new data into the map view and in the evening (end of daily data collection) to push out data 

collected for the day on that device. 

The diagram below (Figure 16) represents the workflow of the disconnected mode concept.

Never assume you are prepared for offline data collection. ALWAYS perform a few tests in the 

parking lot before you go. For a sample set of steps, see the next section on Before You Go. 

Figure 16. Wi-Fi preparation and disconnected data collection
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Before You Go

Be sure all is ready for field data collection in disconnected mode before you leave.

This includes downloading and testing a map area and performing a data sync. 

Download Map Area(s)

This step may be carried out or overseen by your supervisor or local GIS Specialist. If 

performing yourself, make sure of the appropriate Level of Detail, size, and Area of Interest. 

A strong Wi-Fi connection is key to success. For detailed steps, refer to the ArcGIS Field Maps 

Getting Started Guide. 

Parking Lot Tests

From the Settings application on your device:

1. Turn Wi-Fi OFF (on a phone: also turn off Cellular Data)

2. Turn Location Services ON

3. Open the ArcGIS Field Maps app

4. Locate and open the offline map area:

a. Zoom in/out

b. Tap the add data button to be sure the data form appears to the left with GPS 

reading in blue (not red)

c. Tap “Cancel”

d. Then “Discard” that point

You have confirmed offline use. Now you are ready to head out to the field! 

If you do not see your map or it does not open as expected or you are not signed in... 

Go back inside, connect back to Wi-Fi, and try again.
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Collect Data

Reminder! Synchronize your map at the beginning and the end of each workday. 

ArcGIS Field Maps automatically opens in the last map view used. If the Before You Go steps 

were performed, opening ArcGIS Field Maps should also open the previously downloaded map 

area. Tap the back arrow at the top left of the screen to locate the appropriate downloaded 

map area for data collection, if needed.

**Always follow program survey protocol to determine suitable locations for performing 

surveys.

Place a Trap

When? The first data entry in the KhB Trap Sites 2024 layer establishes a location for the trap 

site. 

All future visits to this site are considered trap activities and are recorded in the KhB Trap 

Activities 2024 table associated with that location.

1. Tap the layers icon and tap the toggle switch to the 

right of the desired layer name to make additional layers 

visible for data entry. A blue toggle switch indicates the 

layer is visible. (Figure 17) 

2. Stand near the survey location. 

3. Tap the blue icon with the white plus sign located in 

the lower-right corner of the screen and choose KhB Trap 

Site from the list on the left. 

4. Fill out the main data form. 

* Asterisks indicate mandatory fields. 

Optional fields should be completed following survey protocol. 

Verify the Install Date entry is correct.

5. Review your entered data carefully prior to submitting the form. 

6. Tap the Submit button on the upper-right corner of the form to save the new survey record. 

NOTES: 

All trap sites default to “Current” initially and status is updated nightly.

If the Submit button fails, you have not completed all required fields or GPS accuracy 

requirements were not met.

Figure 17. Khapra Beetle Map Layers 

menu
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Trap Activities

Once a trap is placed, an action performed on any future visit is considered a Trap Activity.

For details on when and how to apply each Activity Type, see Appendix: Activity Types

1. Locate the appropriate trap site and tap its symbol on the map. 

When selected, the point’s symbol is highlighted in cyan, and the KhB Trap Sites 2024 data 

form opens on the left side of the screen. 

Select carefully (by zooming in) and verify the point selected is correct by reviewing the Trap

ID or other unique field.

2. Scroll down the KhB Trap Sites 2024 data form and tap "KhB Trap Activities 2024 " or tap the 

link icon. (Figure 19)

3. Tap the blue Add button to add a new activity. 

(Figure 20) 

 

4. Fill out the activity data form. 

* Asterisks indicate mandatory fields.

Optional fields should be completed following survey protocol. 

Verify the Activity Date field is Today.

5. Verify all is correct and tap Submit in the upper right corner of the screen to complete the 

activity entry.

NOTE: Choosing “Remove”, “Remove (Missing)”, or “Remove (Inaccessible)” as the activity type 

does not remove the symbol on the map but records a final activity of remove on the historic 

data record for that site. A nightly script will update the map symbology to Inactive.

Figure 19. Activities link

Figure 20. Add an activity
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Relocate a Trap

1. Tap the trap symbol on the map to select it. The data form opens on the left.

2. Enter a Trap Activity of “Remove Trap”. 

3. Transport the trap to its new location. 

4. Complete Place a Trap steps. 

Remove a Trap

1. Tap the trap symbol on the map to select it. The data form opens on the left.

2. Enter a Trap Activity of “Remove Trap”.

 

NOTE: Choosing “Remove”, “Remove (Missing)”, or “Remove (Inaccessible)” as the activity type 

does not remove the symbol on the map but records a final activity of remove on the historic 

data record for that site. A nightly script will update the map symbology to Inactive.
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Map Notes Points

Use the “KhB Map Notes Point” layer to record hazards and other information. 

Be aware that this is a shared layer and other surveyors will have access to your notes.

**Always follow program survey protocol to determine suitable locations for performing 

surveys.

1. Tap the layers icon and tap the toggle switch to 

the right of the desired layer name to make additional 

layers visible for data entry. A blue toggle switch 

indicates the layer is visible. (Figure 23) 

2. Stand near the survey location. 

3. Tap the blue icon with the white plus sign located 

in the lower-right corner of the screen to add a new 

map note. 

4. Scroll down, if needed, and choose the Map Notes Type from the list on the left. 

5. Fill out the data form. 

* Asterisks indicate mandatory fields. 

Optional fields should be completed following survey protocol.

Verify the Note Date is Today.

6. Review your entered data carefully prior to submitting the form. 

7. Tap the Submit button on the upper-right corner of the form to save the new survey 

record. 

NOTE: If the Submit button fails, you have not completed all required fields or GPS accuracy 

requirements were not met.

Figure 23. KhB Trapping Map Layers 

menu
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Daily Data Sync

**Sync your data first thing in the morning AND last thing at night – DAILY!

This process both pushes your data collection out and brings in other edits to your map.

Be sure you are connected to a strong Wi-Fi network. 

NOTE:

If you are unable to sync your device, ask for help right away. Your data may be at risk if you 

delay synchronizing your device.

Be sure you are connected to a strong Wi-Fi network. 

1. You may choose the sync icon from within a map 

area. Tap the sync icon at the top right of the map. 

(Figure 24)

OR 

2. You may also choose to sync by 

choosing the ellipsis menu found 

on each Offine Area. You will 

have the option to Sync, Rename, 

or Remove Area. (Figure 25)

NOTE: Be sure Auto-Sync is OFF. Tap the sync button 

and then toggle to disable Auto-Sync. (Figure 26)

Figure 26. Auto-Sync toggled to OFF

Figure 25. Offline Area menu

Figure 24. Icon menu within the 

map
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Getting Help

APHIS PPQ

Before requesting technical support, be prepared with detailed information, including the name 

of the map, and error messaging experienced. Be as specific as possible. Include screenshots, 

any troubleshooting you have performed, and indicate the type of device (iPad, laptop, phone, 

etc.).

For APHIS PPQ users, if you are having issues with the iPad, laptop, Wi-Fi settings, or issues 

dealing with installing software, open a ticket with CEC IT. CECHelpDesk@usda.gov or 877-873-

0783 

If you need technical support or help using the ArcGIS Field Maps application, follow this order:

1. Your field supervisor

2. Local GIS Specialist that supports your area

3. Email WebGIS.Connect@usda.gov

Cooperators & Other Nonfederal Users

Contact your State Plant Health Director’s office for assistance.

All Training Resources

As new applications and programs are supported, newly created training documents and selfpaced training videos are shared on the APHIS public facing website:

Mobile Data Collection Tools

Bookmark this site. Visit often. Provide feedback and ideas freely to the End User Tools Group.
Last Updated: 30 January 2024 13:29 17

Appendix: Activity Types

Inaccessible - The trap is inaccessible and cannot be monitored or serviced during this visit. No 

other Trap Activities can be performed at this visit. The surveyor should attempt to monitor the 

trap at the next visit. If the trap is still inaccessible at the next visit, the surveyor should choose 

Remove Trap (Inaccessible) as the Trap Activity at that visit.

Monitor - The trap is monitored. Samples are collected if present in the trap. If a surveyor 

performs a different trap activity (ex: replace lure, replace trap, etc.), then the surveyor does not 

need to enter a Monitor trap activity. It is assumed that the trap will be monitored when a lure 

or trap is replaced. Surveyors should monitor traps during every trap activity unless the trap is 

inaccessible. 

NOTE: For Khapra Beetle surveys, the trap must be checked, and samples collected every two 

weeks.

Remove Trap - The trap and all trap components are being removed because either the survey 

has ended, or the trap needs to be moved to a new location. Choosing Remove Trap as the activity 

type does not remove the symbol on the map but records a final activity of remove on the historic 

data record for that site.

Remove Trap (Inaccessible) - The trap and all trap components are being removed because 

surveyors can no longer access the trap site. Choosing Remove (Inaccessible) as the activity 

type does not remove the symbol on the map but records a final activity of remove on the historic 

data record for that site.

Remove Trap (Missing) - The trap is missing. Choosing Remove (Missing) as the activity type 

does not remove the symbol on the map but records a final activity of remove on the historic 

data record for that site.

Replace Lure - The lure is replaced because it is time to replace the lure based on lure length 

of effectiveness. The surveyor should also monitor the trap and collect samples at this time. No 

Monitor activity needs to be entered, as it is understood that the surveyor will monitor the trap 

when replacing a lure or replacing a trap.

NOTE: For Khapra Beetle, the lures need to be changed every 28 days.

Replace Lure (Missing) - The lure is replaced because the lure is damaged or missing. The trap 

should also be monitored at this time. No Monitor activity needs to be entered, as it is understood 

that the surveyor will monitor the trap when replacing a lure or replacing a trap.

Replace Trap - The trap is replaced because it is damaged. The surveyor should also monitor 

the trap and collect samples at this time, if possible. No Monitor activity needs to be entered, as 

it is understood assumed that the surveyor will monitor the trap when replacing a lure or 

replacing a trap.

Replace Trap (Missing) - The trap is replaced because it is missing.