87450 Federal Register / Vol. 88, No. 241 / Monday, December 18, 2023 / Notices 

B. Solicitation of Public Comment 

This notice is soliciting comments 

from members of the public and affected 

parties concerning the collection of 

information described in Section A on 

the following: 

(1) Whether the proposed collection 

of information is necessary for the 

proper performance of the functions of 

the agency, including whether the 

information will have practical utility; 

(2) The accuracy of the agency’s 

estimate of the burden of the proposed 

collection of information; 

(3) Ways to enhance the quality, 

utility, and clarity of the information to 

be collected, and 

(4) Ways to minimize the burden of 

the collection of information on those 

who are to respond; including through 

the use of appropriate automated 

collection techniques or other forms of 

information technology, e.g., permitting 

electronic submission of responses. 

HUD encourages interested parties to 

submit comments in response to these 

questions. 

C. Authority 

Section 3507 of the Paperwork 

Reduction Act of 1995, 44 U.S.C. 3507. 

Todd M. Richardson, 

General Deputy Assistant Secretary for Policy, 

Development and Research. 

[FR Doc. 2023–27701 Filed 12–15–23; 8:45 am] 

BILLING CODE 4210–67–P 

DEPARTMENT OF HOUSING AND 

URBAN DEVELOPMENT 

[Docket No. FR–7077–N–29] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of Housing, HUD. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: Pursuant to the provisions of 

the Privacy Act of 1974, as amended, 

the Department of Housing and Urban 

Development (HUD), Office of Housing, 

Single Family Insurance Operations 

Division, is modify a system of records 

titled ‘‘Single Family Insurance 

System.’’ The Single-Family Insurance 

System (SFIS). The SFIS maintains all 

Federal Housing Administration (FHA)- 

insured Single-Family mortgage loan 

case records and is the primary 

repository of FHA’s single family 

insured loan portfolio. This system of 

records is being revised to make 

clarifying changes within: System 

Location, System Manager, Record 

Authority for Maintenance of the 

System, Purpose of the System, 

Categories of Individuals Covered by the 

System, Categories of Records in the 

System, Records Source Categories, 

Routine Uses of Records Maintained in 

the System, Retrieval of Records, and 

Retention and Disposal of Records. The 

SORN modifications are outlined in the 

SORN SUPPLEMENTARY INFORMATION

section. 

DATES: Comments will be accepted on or 

before January 17, 2024. The SORN 

becomes effective immediately, while 

the routine uses become effective after 

the comment period immediately upon 

publication except for the routine uses, 

which will become effective on the date 

following the end of the comment 

period unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number or by one 

of the following methods: 

Federal e-Rulemaking Portal: http://

www.regulations.gov. Follow the 

instructions provided on that site to 

submit comments electronically. 

Fax: 202–619–8365. 

Email: www.privacy@hud.gov. 

Mail: Attention: Privacy Office; Mr. 

LaDonne White, Chief Privacy Officer; 

Office of the Executive Secretariat; 451 

Seventh Street SW, Room 10139; 

Washington, DC 20410–0001. 

Instructions: All submissions received 

must include the agency name and 

docket number for this rulemaking. All 

comments received will be posted 

without change to http://

www.regulations.gov. including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received go to http://

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: 

LaDonne White; 451 Seventh Street SW, 

Room 10139; Washington, DC 20410– 

0001; telephone number 202–708–3054 

(this is not a toll-free number). HUD 

welcomes and is prepared to receive 

calls from individuals who are deaf or 

hard of hearing, as well as individuals 

with speech or communication 

disabilities. To learn more about how to 

make an accessible telephone call, 

please visit https://www.fcc.gov/ 

consumers/guides/telecommunicationsrelay-service-trs. 

SUPPLEMENTARY INFORMATION: HUD, 

Office of Housing, Single Family 

Operations Division, maintains the 

Single-Family Insurance System (SFIS) 

system. Specific changes to the SORN 

are explained below: 

SYSTEM NAME AND NUMBER: 

Modified the systems title and code 

from ‘‘Single Family Insurance System 

(SFIS) A43—Insurance-in-force (IIF) 

database, HSNG.SF/HWAFS.01 to 

Single Family Insurance System HUD/ 

HOU–04. 

SECURITY CLASSIFICATION: 

Added systems of record 

classification status. 

SYSTEM LOCATION: 

Replaced former data center location 

in West Virginia with new locations in 

Virginia, Mississippi, and Washington, 

DC. 

SYSTEM MANAGER(S): 

Identified new system manager. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Updated with existing authorities that 

permit the maintenance of the systems 

records, by clarifying citations, 

correcting errors, and including relevant 

citations to the Code of Federal 

Regulations Statutes and regulations are 

listed below. 

PURPOSE(S) OF THE SYSTEM: 

Updated to make clarifying changes to 

the systems purpose. This update does 

not impact the business requirements 

scoped for this system. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Reorganized this section to group and 

clarify individuals according to their 

program responsibilities. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Updated this section to clarify the 

records collected. 

RECORDS SOURCE CATEGORIES: 

Updated with record sources for 

internal and external systems. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

HUD will make new disclosures from 

this system of records to authorized 

agencies and participants as described 

below. This will enable HUD to resolve 

disputes, implement remedial actions, 

test new technology, work with 

researchers, and respond to 

investigations for enforcement actions. 

HUD’s responsiveness to records 

maintained by this system of records 

makes these disclosures appropriate. To 

keep track of legal, reporting, hearing, 

and procedural processes related to 

these documents, HUD may maintain 

summaries or details on these 

disclosures in this system. 

New Routine Use: 

Routine Use (1) was added to assist in 

the resolution of disputes between HUD 


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Federal Register / Vol. 88, No. 241 / Monday, December 18, 2023 / Notices 87451 

and persons making FOIA requests; 

Routine Use (2) was added to was added 

to assist with congressional inquiries 

made at the request of the individual; 

Routine Use (3) was added to allow for 

researchers to use access HUD data as 

needed; Routine Use (4) was added to 

allow for support from contractors and 

others when necessary to accomplish an 

agency function; Routine Use (5) was 

added to allow for testing new 

technology to enhance program 

information technology and services; 

Routine Uses (6) and (7) were updated 

to comply with the requirements of 

OMB M–17–12; Routine Uses (8) and (9) 

were updated to assist in the 

enforcement of civil or criminal laws; 

and Routine Use (10) was updated to 

allow HUD to litigate as needed and 

receive effective representation by its 

representatives (such as the Department 

of Justice). 

Records Retention and Disposition: 

Updated this section to describe current 

retention and disposal requirements in 

a simplified format by adding existing 

NARA approved general records 

schedules the agency generally uses to 

dispose of program related records. 

Policy and Practice for Retrieval of 

Records: Reformatted the retrieval 

statement for borrowers’ records 

retrieved. The FHA Case Number was 

removed since this record is not being 

used as a personal identifier. 

SYSTEM NAME AND NUMBER: 

Single Family Insurance System 

HUD/HOU–04. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

National Center for Critical 

Information Processing and Storage 

located in Mississippi and Virginia; 

HUD Headquarters building, 451 

Seventh Street SW, Washington, DC 

20410–0001; and the Pyramid Systems, 

Inc. (PSI) 2677 Prosperity Ave., Ste. 250, 

Fairfax, VA 22031 

SYSTEM MANAGER(S): 

Pauline Devore, System Manager, 

Single Family Insurance Operations 

Division, HWAFS, Department of 

Housing and Urban Development, 451 

Seventh Street SW, Ninth floor, 

Washington, DC 20410–0001. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Sec. 203, National Housing Act, 

Public Law 73–479; The National 

Housing Act (12 U.S.C. 1701 et seq.) and 

the Department of Housing and Urban 

Development Act (42 U.S.C. 3531 et 

seq.); 24 CFR parts 202, 203, and 206. 

The Housing and Community 

Development Act of 1987, 42 U.S.C. 

3543(a). FHA Single Family Housing 

Handbook 4000.1. 

PURPOSES OF THE SYSTEM: 

The purpose of Single-Family 

Insurance System (SFIS) is to provide 

oversight for the servicing of the Single 

Family insured mortgage loans and 

allows internal HUD users’ on-line 

access to accurate and detailed case 

information to make inquiries, and to 

report on insured case activities (e.g., 

new insured case records, reinstated or 

terminated case records, case record 

changes, servicer transfers or merger, 

and mortgage insurance premium (MIP) 

calculations initiated, renewed, or 

adjusted including any MIP status 

resets). SFISnet is a web-based 

application which allows the viewing of 

FHA case information in a user-friendly 

environment. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Mortgagors who assumed, obtained, 

or had a mortgage insured under HUD 

Federal Housing Administration (FHA) 

single family mortgage insurance 

programs; FHA-approved Mortgagees 

(Lenders) who are the servicer or holder 

of the loan; and HUD users and 

authorized contractors with system 

access and responsibility for servicing 

functions. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Full Name, Social Security Number 

(SSN), Address (work, home, and 

business), phone number (home, work, 

and business), Date of Birth, Age, Race/ 

Ethnicity, Sex, Email (work, home, and 

business), Taxpayer Identification 

Number, Employee Identification 

Number, User Ids, and Lender Ids. 

RECORD SOURCE CATEGORIES: 

FHA-approved Mortgagees (Lenders), 

appraisers on behalf of the mortgagors, 

staff underwriters, and HUD employees 

indirectly or exchanged by HUD 

operational systems listed below: 

Housing Office of Finance and 

Budget: 

—Distributive Shares and Refunds 

Subsystem (DSRS), 

—Single Family Insurance System 

Claims Subsystem (CLAIMS), 

—Electronic Data Interchange System 

(EDIS) 

Housing Office of Single Family 

Housing: 

—Computerized Homes Underwriting 

Management System (CHUMS) 

—Lender Electronic Assessment 

Portal (LEAP) 

Office of the Chief Information 

Officer: 

—Digital Identity Access Management 

System (DIAMS). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

(1) To the National Archives and 

Records Administration, Office of 

Government Information Services 

(OGIS), to the extent necessary to fulfill 

its responsibilities in 5 U.S.C. 552(h), to 

review administrative agency policies, 

procedures, and compliance with the 

Freedom of Information Act (FOIA), and 

to facilitate OGIS’s offering of mediation 

service to resolve disputes between 

persons making FOIA requests and 

administrative agencies. 

(2) To a congressional office from the 

record of an individual, in response to 

an inquiry from the congressional office 

made at the request of that individual. 

(3) To contractors, grantees, experts, 

consultants, Federal agencies, and nonFederal entities, including, but not 

limited to, State and local governments 

and other research institutions or their 

parties and entities and their agents 

with whom HUD has a contract, service 

agreement, grant, cooperative 

agreement, or other agreement, for the 

purposes of statistical analysis and 

research in support of program 

operations, management, performance 

monitoring, evaluation, risk 

management, and policy development, 

or to otherwise support the 

Department’s mission. Records under 

this routine use may not be used in 

whole or in part to make decisions that 

affect the rights, benefits, or privileges 

of specific individuals. The results of 

the matched information may not be 

disclosed in identifiable form. 

(4) To contractors, grantees, experts, 

consultants and their agents, or others 

performing or working under a contract, 

service, grant, or cooperative agreement 

with HUD, when necessary to 

accomplish an agency function related 

to a system of records. Disclosure 

requirements are limited to only those 

data elements considered relevant to 

accomplishing an agency function. 

(5) To contractors, experts, and 

consultants with whom HUD has a 

contract, service agreement, or other 

assignment of the Department when 

necessary to utilize relevant data for the 

purpose of testing new technology and 

systems designed to enhance program 

operations and performance. 

(6) To another Federal agency or 

Federal entity when HUD determines 

that information from this system of 

records is reasonably necessary to assist 

the recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach or (2) preventing, minimizing, or 


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87452 Federal Register / Vol. 88, No. 241 / Monday, December 18, 2023 / Notices 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security resulting from a suspected or 

confirmed breach. 

(7) To appropriate agencies, entities, 

and persons when (1) HUD suspects or 

has confirmed that there has been a 

breach of the system of records; (2) HUD 

has determined that as a result of the 

suspected or confirmed breach there is 

a risk of harm to individuals, HUD 

(including its information systems, 

programs, and operations), the Federal 

Government, or national security; and 

(3) the disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with HUD’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

(8) To appropriate Federal, state, 

local, tribal, or governmental agencies or 

multilateral governmental organizations 

responsible for investigating or 

prosecuting the violations of, or for 

enforcing or implementing, a statute, 

rule, regulation, order, or license where 

HUD determines that the information 

would assist in the enforcement of civil 

or criminal laws when such records, 

either alone or in conjunction with 

other information, indicate a violation 

or potential violation of law. Records 

may only be disclosed upon a showing 

by the requester that the information is 

pertinent to the investigation. (2) To 

third parties during the course of a law 

enforcement investigation, to the extent 

necessary to obtain information 

pertinent to the investigation, provided 

the disclosure of such information is 

appropriate to the proper performance 

of the official duties of the officer 

making the disclosure. 

(9) To a court, magistrate, 

administrative tribunal, or arbitrator in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, mediation, or 

settlement negotiations; or in 

connection with criminal law 

proceedings; when HUD determines that 

use of such records is relevant and 

necessary to the litigation and when any 

of the following is a party to the 

litigation or have an interest in such 

litigation: (1) HUD, or any component 

thereof; (2) any HUD employee in his or 

her official capacity; (3) any HUD 

employee in his or her individual 

capacity where HUD has agreed to 

represent the employee; or (4) the 

United States, or any agency thereof, 

where HUD determines that litigation is 

likely to affect HUD or any of its 

components. 

(10) To any component of the 

Department of Justice or other Federal 

agency conducting litigation or in 

proceedings before any court, 

adjudicative, or administrative body 

when HUD determines that the use of 

such records is relevant and necessary 

to the litigation and when any of the 

following is a party to the litigation or 

have an interest in such litigation: (1) 

HUD, or any component thereof; (2) any 

HUD employee in his or her official 

capacity; (3) any HUD employee in his 

or her individual capacity where the 

Department of Justice or agency 

conducting the litigation has agreed to 

represent the employee; or (4) the 

United States, or any agency thereof, 

where HUD determines that litigation is 

likely to affect HUD or any of its 

components. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Paper and electronic. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Name, Social Security Number, 

Property Address, and User ID. 

POLICIES AND PRACTICIES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Disposition is Temporary—Paper 

records are either burned or shredded, 

and electronic and media records are 

erased following NIST Special 

Publication 800–88 guidelines. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Administrative Controls: Data 

backups Secured Off-Site; Encryption of 

Backups; Methods to Ensure Only 

Authorized Personnel Access to PII; 

Periodic Security Audits; and Regular 

Monitoring of User’s Security Practices. 

Technical Controls: Firewall; RoleBased Access Controls; Virtual Private 

Network; Encryption of Data in Transit; 

Least Privilege Access; User 

Identification and Password; Personal 

Identity Verification Card; Intrusion 

Detection System. 

Physical Safeguards: Combination 

locks; Key Cards; Security Guards; 

Identification Badges; and paper files 

will be stored securely in a locked 

cabinet that can only be accessed by 

authorized individuals working on the 

data. The locked cabinet will be stored 

in a locked office in a limited-access 

building. Additionally, permissions will 

be defined for each authorized user 

based on the user’s role. 

RECORD ACCESS PROCEDURES: 

Individuals requesting records of 

themselves should address written 

inquiries to the Department of Housing 

Urban and Development 451 7th Street, 

SW Washington, DC 20410–0001. For 

verification, individuals should provide 

their full name, current address, and 

telephone number. In addition, the 

requester must provide either a 

notarized statement or an unsworn 

declaration made under 24 CFR 16.4. 

CONTESTING RECORD PROCEDURES: 

The HUD rule for accessing, 

contesting, and appealing agency 

determinations by the individual 

concerned are published in 24 CFR part 

16.8. 

NOTIFICATION PROCEDURES: 

Individuals requesting notification of 

records of themselves should address 

written inquiries to the Department of 

Housing Urban Development, 451 7th 

street SW, Washington, DC 20410–0001. 

For verification purposes, individuals 

should provide their full name, office or 

organization where assigned, if 

applicable, and current address and 

telephone number. In addition, the 

requester must provide either a 

notarized statement or an unsworn 

declaration made under 24 CFR part 16. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

Docket No. 81 FR 59235 (August 29, 

2016), and 64 FR 40032 (July 23, 1999). 

LaDonne White, 

Chief Privacy Officer, Office of 

Administration. 

[FR Doc. 2023–27709 Filed 12–15–23; 8:45 am] 

BILLING CODE P 

DEPARTMENT OF HOUSING AND 

URBAN DEVELOPMENT 

[Docket No. FR–7071–N–22] 

60-Day Notice of Proposed Information 

Collection: Housing Counseling 

Program—Application for Approval as 

a Housing Counseling Agency, OMB 

Control No.: 2502–0573 

AGENCY: Office of the Assistant 

Secretary for Housing—Federal Housing 

Commissioner, Department of Housing 

and Urban Development (HUD). 

ACTION: Notice. 

SUMMARY: HUD is seeking approval from 

the Office of Management and Budget 

(OMB) for the information collection 

described below. In accordance with the 

Paperwork Reduction Act, HUD is 

requesting comment from all interested 

parties on the proposed collection of 

information. The purpose of this notice 


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