Export Program 

Manual

03/2010-01 Export Program Manual F-1-1

PPQ, ES

F Appendix F 1

Collecting State and County Export 

Certificate Fees

Setting Up Collection of State and County Fees in PCIT

PCIT has the ability to collect State and county export certificate fees 

according to their individual regulations as well as the Federal 

administrative fee. This is an optional feature in PCIT. Any State or 

county interested in participating in this process must review the 

following information and follow these steps:

General Guidelines

◆ PCIT collects fees only at the certificate level

◆ PCIT can collect fees only for issued certificates1

◆ Fees are deducted from an applicant’s account when certificates 

are in issued or printed status

◆ ACOs will be unable to complete certificates that lack funds in 

the applicant’s account

PPQ Responsibility

◆ PPQ will assist any State or County with the initial setup in PCIT

◆ PPQ will remit any State or County fees by the 15th day of the 

month

◆ PPQ will process refunds of balances within PCIT

State or County Responsibility

◆ ACOs must complete Issued-Pending certificates within one 

month of creation

◆ Participating States and counties must use PCIT for all Federal 

export certificates2

◆ States or Counties are responsible for remitting all fees collected 

with paper checks and money orders to PPQ

◆ States or Counties must check PCIT for accuracy of fees

1 If a State or County charges by time and mileage and an inspection fails to lead to an issued certificate, 

PCIT cannot collect fees for that time and mileage

2 When PCIT is down, ACOs may use multipart paper forms. However, the ACO must enter the certificate 

identification number into PCIT to subtract the necessary fees. ACOs may charge for PPQ Form 578 fees 

in PCIT
Appendix F: Collecting State and County Export Certificate Fees

Setting Up Collection of State and County Fees in PCIT

F-1-2 Export Program Manual 03/2010-01

PPQ, ES

◆ States or counties can update charges per certificate in PCIT up 

to the seventh day of the month following issuance of a certificate

◆ Once fees are remitted, refunds for certificates become the 

responsibility of the State or county

◆ State or county effective rates must start on the first of the 

month and cannot be back-dated

Step 1: Initial Setup of State or County Fee Remittance

Use the worksheet shown below in Figure F-1-1 on page-F-1-3.

Step 2: Initial Setup of Fee Schedule in PCIT

Once Step 1 is completed, the State or county contact will be granted 

the appropriate financial role in PCIT and contacted by PPQ.
Appendix F: Collecting State and County Export Certificate Fees

Setting Up Collection of State and County Fees in PCIT

03/2010-01 Export Program Manual F-1-3

PPQ, ES

FIGURE F-1-1: Initial Setup for State and County Fee Remittance Worksheet

State and County Fee

Remittance Worksheet

1. State or County entity name

_

14. Bank Account Number

15. Bank Name

Checking Account

Savings Account

This information may be either e-mailed or faxed to :

Email: Christian Dellis (Christian.B.Dellis@aphis.usda.gov) or Marcus McElvaine (Marcus.McElvaine@aphis.usda.gov)

or

FAX: 301-734-7639 (Attention Christian Dellis or Marcus McElvaine)

12. Federal Identification Number

10. Data Universal Numbering System (DUNS) number

Yes

No

11. In the Central Contractor Registration (CCR) system?

9. Fax Number

8. Phone Number

7. Email

4. City 6. Zip Code

3. Address

2. Primary Contact Name

 Initial Update

If there are any changes to your EFT information, please complete the State and County Fee Remittance Worksheet and

submit to the information to the contacts listed on the form. Note: If you have changes to your EFT information and are

registered in CCR, please update your EFT information in the CCR database.

Signature

(Dept. of Agriculture, Dept. of Weights and Measures, etc.)

 5. State

13. Bank Routing Number

Privacy Act Statement: Collection of this information is authorized by 31 U.S.C. 3332(g), 3325(d), and 7701(c). The information will be used by the Government to make

payments by electronic funds to a vendor. This information may also be used for income reporting and for collecting and reporting any delinquent amounts arising out

of a vendor’s relationship with the Government. Disclosure of the information by the vendor is mandatory. Failure to provide the requested information may result in

the delay or withholding of payments to the vendor.

Date
Appendix F: Collecting State and County Export Certificate Fees

Setting Up Collection of State and County Fees in PCIT

F-1-4 Export Program Manual 03/2010-01

PPQ, ES