68874 Federal Register / Vol. 79, No. 223 / Wednesday, November 19, 2014 / Notices 

electronic address and telephone 

number at that location. For contractors, 

the system also contains the company 

name, contract number, and contract 

expiration date.’’ 

* * * * * 

[FR Doc. 2014–27389 Filed 11–18–14; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2014–HA–0154] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Health Agency, DoD. 

ACTION: Notice to alter a System of 

Records. 

SUMMARY: The Defense Health Agency 

proposes to alter an existing system of 

records, EDTMA 03, entitled ‘‘Legal 

Opinion Files’’ in its inventory of record 

systems subject to the Privacy Act of 

1974, as amended. This system uses 

records to address and resolve legal 

issues and for research, precedent, 

historical, and record purposes. 

DATES: Comments will be accepted on or 

before December 19, 2014. This 

proposed action will be effective the 

date following the end of the comment 

period unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

• Federal Rulemaking Portal: http:// 

www.regulations.gov. 

Follow the instructions for submitting 

comments. 

• Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Linda S. Thomas, Chief, Defense Health 

Agency Privacy and Civil Liberties 

Office, Defense Health Agency, 7700 

Arlington Boulevard, Suite 5101, Falls 

Church, VA 22042–5101, or by phone at 

(703) 681–7500. 

SUPPLEMENTARY INFORMATION: The 

Defense Health Agency notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address in FOR FURTHER INFORMATION

CONTACT or at the Defense Privacy and 

Civil Liberties Office Web site at 

http://dpclo.defense.gov/. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on November 12, 2014, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: November 14, 2014. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

EDTMA 03 

Legal Opinion Files (November 18, 

2013, 78 FR 69076) 

CHANGES

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with ‘‘Office 

of the General Counsel, Defense Health 

Agency, 16401 East Centretech Parkway, 

Aurora, CO 80011–9066. 

Office of the General Counsel, Defense 

Health Agency Headquarters, 7700 

Arlington Boulevard, Suite 5101, Falls 

Church, VA 22042–5101.’’ 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Individuals who have contacted or 

corresponded with Defense Health 

Agency regarding any matter requiring 

legal clarification or resolution.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with 

‘‘Inquiries received from individuals, 

attorneys, fiscal administrators, hospital 

contractors, other government agencies, 

Health Care Advice Nurse records, and 

Congressional offices. Files contain legal 

opinions, ethics opinions, 

correspondence, memoranda for the 

record, and similar documents. 

Medical/dental treatment records, 

authorizations and pre-authorizations, 

care and claims inquiry documents, 

medical/dental history files, the name, 

Social Security Number (SSN) and/or 

DoD Identification Number (DoD ID 

Number) of the sponsor and/or 

beneficiary; and beneficiary’s 

relationship to sponsor may be included 

in these records, as appropriate, to 

document TRICARE legal 

determinations.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘10 

U.S.C. Chapter 55, Medical and Dental 

Care; 38 U.S.C. Chapter 17, Hospital, 

Nursing Home, Domiciliary, and 

Medical Care; 32 CFR Part 199, Civilian 

Health and Medical Program of the 

Uniformed Services (CHAMPUS); and 

E.O. 9397 (SSN), as amended.’’ 

PURPOSE(S): 

Delete entry and replace with 

‘‘Defense Health Agency uses these 

records to address and resolve legal 

issues and for research, precedent, 

historical, and record purposes.’’ 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Delete entry and replace with ‘‘In 

addition to those disclosures generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act of 1974, as amended, these 

records may specifically be disclosed 

outside the DoD as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

To the Departments of Health and 

Human Services and Veterans Affairs 

consistent with their statutory 

administrative responsibilities under 

TRICARE and the Civilian Health and 

Medical Program of the Department of 

Veterans Affairs (CHAMPVA) pursuant 

to 10 U.S.C. Chapter 55 and 38 U.S.C. 

Chapter 17. 

Referral to Federal, state, local, or 

foreign governmental agencies, and to 

private business entities, including 

individual providers of care 

(participating and non-participating), on 

matters relating to eligibility, claims 

pricing and payment, fraud, program 

abuse, utilization review, quality 

assurance, peer review, program 

integrity, third-party liability, 

coordination of benefits, and civil or 

criminal litigation related to the 

operation of TRICARE. 

Disclosure to the Department of 

Justice and the United States Attorneys 

in situations where the matter directly 

or indirectly involves the TRICARE 

program. 

Disclosure to third-party contacts in 

situations where the party to be 

contacted has, or is expected to have, 

information necessary to establish the 

validity of evidence or to verify the 

accuracy of information presented by 

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Federal Register / Vol. 79, No. 223 / Wednesday, November 19, 2014 / Notices 68875 

the individual concerning his or her 

entitlement, the amount of benefit 

payments, any review of suspected 

abuse or fraud, or any concern for 

program integrity or quality appraisal. 

The DoD Blanket Routine Uses may 

apply to this system of records. 

NOTE 1: This system of records 

contains individually identifiable health 

information. The DoD Health 

Information Privacy Regulation (DoD 

6025.18–R) or any successor DoD 

issuances implementing the Health 

Insurance Portability and 

Accountability Act of 1996 (HIPAA) and 

45 CFR Parts 160 and 164, Health and 

Human Services, General 

Administrative Requirements and 

Security & Privacy, respectively, applies 

to most such health information. DoD 

6025.18–R or a successor issuance may 

place additional procedural 

requirements on uses and disclosures of 

such information beyond those found in 

the Privacy Act of 1974, as amended, or 

mentioned in this system of records 

notice. 

NOTE 2: Except as provided under 42 

U.S.C. 290dd–2, records of identity, 

diagnosis, prognosis or treatment 

information of any patient maintained 

in connection with the performance of 

any program or activity relating to 

substance abuse education, prevention, 

training, treatment, rehabilitation, or 

research, which is conducted, regulated, 

or directly or indirectly assisted by a 

department or agency of the United 

States will be treated as confidential and 

disclosed only for the purposes and 

under the circumstances expressly 

authorized under 42 U.S.C. 290dd–2.’’ 

* * * * * 

STORAGE: 

Delete entry and replace with ‘‘Paper 

records and/or electronic storage 

media.’’ 

RETRIEVABILITY: 

Delete entry and replace with 

‘‘Information is retrieved by subject 

matter with cross-reference by the 

individual’s name, SSN, and/or DoD ID 

Number.’’ 

SAFEGUARDS: 

Delete entry and replace with 

‘‘Electronic media, data and/or 

electronic records are maintained in a 

controlled area. Records are maintained 

in a secure, limited access, or monitored 

area. The computer system is accessible 

only to authorized personnel. Entry into 

these areas is restricted to those 

personnel with a valid requirement and 

authorization to enter. Physical entry is 

restricted by the use of locks, passwords 

which are changed periodically, and 

administrative procedures. 

The system provides two-factor 

authentication through user IDs/ 

passwords. Access to personal 

information is restricted to those who 

require the data in the performance of 

their official duties. All personnel 

whose official duties require access to 

the information are trained in the proper 

safeguarding and use of the information. 

All of the records must be properly 

secured for the duration of their life 

cycle. The safeguards in place for the 

paper records include placing the 

documents in locked file cabinets and 

storage rooms with limited access and 

electronic security measures. In 

addition, some of the records are housed 

in secure facilities monitored by 

security guards and video surveillance.’’ 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Permanent. Retire to Denver Federal 

Records Center (FRC) when superseded 

or obsolete.’’ 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with 

‘‘Paralegal Specialist, Office of General 

Counsel, Defense Health Agency, 16401 

East Centretech Parkway, Aurora, CO 

80011–9066.’’ 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Chief, Freedom of Information Act 

(FOIA) Service Center, Defense Health 

Agency Privacy and Civil Liberties 

Office, 7700 Arlington Boulevard, Suite 

5101, Falls Church, VA 22042–5101. 

Requests should contain the full name 

and signature of the sponsor or 

beneficiary. 

If requesting information about a 

minor or legally incompetent person, 

the request must be made by the 

custodial parent, legal guardian, or party 

acting in loco parentis of such 

individual. Written proof of that status 

may be required before the existence of 

any information will be confirmed.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to records 

about themselves contained in this 

system of records should address 

written inquiries to the Chief, FOIA 

Service Center, Defense Health Agency 

Privacy and Civil Liberties Office, 7700 

Arlington Boulevard, Suite 5101, Falls 

Church, VA 22042–5101. 

Written requests for information 

should include the full name and 

signature of the sponsor or beneficiary. 

If requesting records about a minor or 

legally incompetent person, the request 

must be made by the custodial parent, 

legal guardian, or party acting in loco 

parentis of such individual. Written 

proof of that status may be required 

before any records will be provided.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

Office of the Secretary of Defense (OSD) 

rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81, 32 CFR Part 311, or may 

be obtained from the system manager.’’ 

RECORD SOURCE CATEGORIES: 

Delete entry and replace with 

‘‘Individuals (TRICARE and CHAMPVA 

beneficiaries, sponsors, or others), 

attorneys, fiscal administrators, hospital 

contractors, managed care support 

contractors, providers of care, medical 

records, other government agencies 

(Federal, state, local, and foreign), and 

Congressional offices.’’ 

* * * * * 

[FR Doc. 2014–27383 Filed 11–18–14; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Air Force 

[Docket ID: USAF–2014–0031] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Air Force, 

DoD. 

ACTION: Notice to alter a System of 

Records. 

SUMMARY: The Department of the Air 

Force proposes to alter a system of 

records notice, F032 AFCES A, entitled 

‘‘Civil Engineer System-Fire Department 

Records’’ in its existing inventory of 

records systems subject to the Privacy 

Act of 1974, as amended. This system 

will be used to assist in protecting 

installation resources, equipment, and 

personnel that require emergency 

services. Operate emergency dispatch 

centers to support fire emergency 

operations. In addition, it will track fire 

prevention and protection, firefighting, 

rescue, and Hazardous Materials 

(HazMat) response and after action 

reports. 

DATES: Comments will be accepted on or 

before December 19, 2014. This 

proposed action will be effective on the 

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