An Equal Opportunity Provider and Employer

CENTER FOR VETERINARY BIOLOGICS NOTICE NO. 05

TO: Biologics Licensees, Permittees, and Applicants

Directors, Center for Veterinary Biologics

Veterinary Services Leadership Team

FROM: Byron Rippke

Director

SUBJECT: Initiation of the National Centers for Animal Health (NCAH) Portal

for the Center for Veterinary Biologics

I. PURPOSE

The purpose of this Notice is to inform licensees, permittees, and applicants that the 

Center for Veterinary Biologics (CVB) is beginning the process of accepting

submissions via the web-based NCAH Portal for APHIS Form 2007, Qualifications 

of Veterinary Biologics Personnel; APHIS Form 2008, Veterinary Biologics 

Production and Test Report; and APHIS Form 2020, Shipment and Receipt of 

Biologics Samples. 

II. BACKGROUND

The CVB has been working internally and with manufacturers from stakeholder 

groups since 2014 to produce requirements and business processes for a system that 

enables electronic submissions to the CVB. The NCAH Portal fulfills this goal and 

also allows the CVB to respond electronically.

The implementation of the NCAH Portal will consist of a multiphase roll-out. 

During the phased implementation, there will be a period of time in which some 

submissions will be electronic, while others remain paper based. An initial fourweek pilot implementation, with selected licensees and permittees, will precede the 

implementation for all licensees and permittees. 

III. ACTION

Beginning in June 2016, all licensees and permittees may submit data through the 

NCAH Portal in lieu of submitting hard copy data on the APHIS forms listed above.

Veterinary biologics establishments must do the following to gain access to the 

NCAH Portal:

1. Each employee must have USDA Level 2 eAuthentication. Detailed 

instructions are found at https://www.eauth.usda.gov. 

2. Each employee also must have an APHIS Form 2007 on file with the CVB.

Animal and Plant

Health Inspection

Service

Veterinary Services

Center for Veterinary 

Biologics

1920 Dayton Avenue

PO Box 844

Ames, IA 50010

(515) 337-6100
CENTER FOR VETERINARY BIOLOGICS NOTICE NO. 05

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 An Equal Opportunity Provider and Employer

3. At a minimum, each firm must have employees who serve in the following 

CVB-authorized roles:

• Liaison 

• Government Sampler 

Other employees from the firm may be added as NCAH Portal users as 

desired. Various roles, having different read/edit/submit privileges, are 

available.

A user without a specified NCAH Portal role will be able to enter limited

data and edit that data but will not be able to submit anything to the CVB.

4. There will be mandatory annual information security awareness training for 

each designated NCAH Portal User. Details regarding this annual training 

will be made available on the CVB website.

5. Each time an authorized NCAH Portal User logs on to the Portal, they will be 

presented with a warning banner that displays the following information: 

• You are accessing a U.S. Government information system. This 

information system is provided for U.S. Government-authorized use only.

• Unauthorized or improper use of this system may result in civil and 

criminal penalties.

• By using this information system, you understand and consent to the 

following:

o You have no reasonable expectation of privacy regarding any 

communications or data transiting or stored on this information 

system. At any time, the Government may for any lawful Government 

purpose monitor, intercept, search and seize any communication or 

data transiting or stored on this information system.

o Any communications or data transiting or stored on this information 

system may be disclosed or used for any lawful Government purpose.

o Your consent is final and irrevocable. You may not rely on any 

statements or informal policies purporting to provide you with any 

expectation of privacy regarding communications on this system, 

whether oral or written, by any other official, except USDA’s Chief 

Information Officer.

6. Rules of behavior specific for submitting information via the NCAH Portal 

include the following:

• You will accept all CVB responses via the NCAH Portal and understand 

responses will only be available for 60 days after the CVB response is 

completed.
CENTER FOR VETERINARY BIOLOGICS NOTICE NO. 05

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 An Equal Opportunity Provider and Employer

• You will promptly report any IT security incidents involving the use of 

the NCAH Portal to the CVB. 

Guidance for submission of information may be found in the related Veterinary Services 

Memoranda: 800.53, Release of Biological Products; 800.59, Veterinary Biological 

Product Samples; 800.63, Personnel at Licensed Establishments; 800.69, Guidelines for 

Autogenous Biologics; and 800.101, U.S. Veterinary Biological Product Permits for 

Distribution and Sale. In addition, there is a link to a Portal User Guide located within the

footer of the NCAH Portal website.

The Portal website may be found at https://ncahappspub.aphis.usda.gov/NCAHPortal/public/. 

The Portal and applicable training materials may also be accessed through the CVB 

website at https://www.aphis.usda.gov/aphis/ourfocus/animalhealth/veterinarybiologics/ct_cvb_portal_guidance. 

IV. IMPLEMENTATION/APPLICABILITY

Phased implementation of the NCAH Portal for APHIS Forms 2007, 2008, and 2020 is 

scheduled to begin April 25, 2016, with selected licensees and permittees. Implementation 

for all licensees and permittees is scheduled for June 2016. Electronic submission is 

strongly encouraged; however, paper-based submissions will continue to be accepted for 

those who choose not to submit electronically or need a hard copy signature from APHIS.