APHIS AQIM (2/2024)

PRECLEARANCE AIR PASSENGER - AQI Monitoring Data

(Used by U.S. Customs and Border Protection Agriculture Specialist)

Port: Date: / / Time (military): ____________________

a) Terminal: b) Arriving Airline: ________________ c) Arriving Flight Number: ___________ d) Departing Airline: ____________________

 

 e) Departing Flight Number ____________ f) Passenger Country of Residence: g) Passenger Country of Origin: 

 h) Arrival Final Destination (City and State): __________________________/___________________ 

 (no abbreviations) 

 i) Time in Country: (Hours at airport): _______ j) Days (Visiting Country): ________

 k) Number of Passengers: l) Number of Passenger Trips Past Year: 

 m) Reason for Travel: Business/Work Crew Family Visit Military Return Home School Tourist Visit Friends Other

 

 n) US Citizen/Resident: US Citizen Non-Citizen (Resident) Non-Citizen (Non-Resident) 

 o) Inspected By: _____________________________ p) Have Been on a Farm or Ranch/Near Livestock? No Yes 

 q) Going to a Farm or Ranch? No Yes r) Any Item(s) of Agricultural Interest? No Yes 

 

*Action Taken: S - Seized/Intercepted; IR - Inspect 

& Released; CT- Cleaned/Treated

**Found in Luggage Type: 1-Suitcase; 2-Duffel Bag; 3-Hand Carry Bag; 

4- Backpack; 5- Cardboard Box; 6- Cooler 7- Other Personal Effects

***HC - Luggage Hand Carried on Aircraft

 CKD - Luggage Checked with Airline (Pit Baggage)

Article Article Quantity/

Unit1 (see 

instructions)

Declared

No Yes

Action

Taken*

Luggage

Type **

Hand Carried

Or Checked***

Contaminant

No Yes

Pest Found

No Yes

Pest Number Pest Identification

Or Contaminant

 HC CKD 

 HC CKD 

 HC CKD 

 HC CKD 

 HC CKD 

1

Most Articles recorded in Kilograms, see instructions.
 APHIS AQIM (2/2024)

INSTRUCTIONS – PRECLEARANCE AIR PASSENGER AQIM

IMPORTANT

• Data fields must be filled in for a completed monitoring record even if no 

agriculture item(s) are found. 

• All QMIs found need to undergo 100% inspection for pests.

• A 100% hand inspection of all carry-ons and checked baggage is required. 

• All data entry is due by the tenth day of the following month. For example: All 

January data needs to be entered by February 10. 

1. Record the Port, Date and Time (military time) of the inspection.

a) Terminal: Record the name of the terminal where the inspection is performed.

b) Arriving Airline: Record the name of the airline that operates this flight. Select 

N/A if passenger(s) are not arriving from another country.

c) Arriving Flight Number: Record the flight number, if applicable. No letters or

leading zeros.

d) Departing Airline: Record the name of the airline that passenger(s) is leaving on 

to the U.S.

e) Departing Flight Number: Record the flight number. No letters or leading zeros.

f) Passenger’s Country of Residence: Record the passenger's country of 

residence.

g) Passenger Country of Origin: Record the Pre-clearance country of origin where 

the passenger began the trip to the U.S. port of entry. Spell out the country 

 name. If passenger(s) are "in transit" from arriving flight, record the country

 of embarkation, where the passenger began the trip to Pre-clearance country.

h) Arrival Final Destination (City and State): Record the passenger’s primary city 

and state of destination in US. Spell city and state names fully and consistently. 

Do not use letter codes. If going to multiple destinations, record last or final

city/state destination. If in transit to a foreign country, record “In Transit” for 

city and state.

i) Time in Country (hours at airport): Interview passenger(s). Record the 

 number of hours (or best estimate of hours) that passenger(s) spent at this 

 Preclearance airport if connecting from another arriving flight to a U.S. bound 

 flight. If this is not the case, record 0.

j) Days (Visiting Country): Record the number of days (or best estimate of days) 

 that passengers spent in pre-clearance country if passengers are not 

 permanent residents of that country. If this is not the case, record 0.

k) Number of Passengers Present: Record the total number of passenger(s) 

 reported on the Customs Declaration (CBP Form 6059B) or passenger

 kiosk receipt(s).

l) Number of Passenger Trips Past Year: Record number of foreign trips to US, 

or from US and returning to US, the passenger(s) took in the past year from 

date of AQIM inspection. If this is the first trip, record “0.”

m) Reason for Travel: Check the main reason for traveling to US. If more than one 

 reason, select only the main/primary purpose. For example, if the person traveled

 on business and extended the trip for a vacation, the primary purpose is 

 business. For all airline personnel in uniform, whether or not working on the 

flight, select ‘crew’ rather than ‘business’.

n) US Citizen/US Resident: Select the status of the person that completed the 

 Custom’s Declaration Form.

 o) Inspected By: Print name of person responsible for inspection of passenger(s) 

 selected. 

p) Have been on a Farm or Ranch/Near Livestock? Check if passenger(s) were 

 on a farm (whether animal or crop farm) or near livestock within the last 30 

 days while in a foreign country.

q) Going to a Farm or Ranch? Check if passenger(s) are going to a farm

 environment (whether animal or crop farm) within the next 30 days. This question 

 provides risk related information on plant and animal products destined to

 agricultural areas. 

r) Any item(s) of Agricultural Interest? Check whether the passenger has an item 

of agriculture interest. Agriculture interest is defined as items such as plants, plant

products, meat or animal products, shoes, etc., that require CBP’s attention for

purposes of regulation, inspection for pests, seizure, cleaning, verifying paperwork, 

etc. If yes, then complete remaining data fields.

Article(s): Record the name of each item of agricultural interest found during the

inspection. List one item per line, beginning with item seized then items cleaned 

or treated and finally items inspected and released.

Quantity/Unit: Weight data is important as a standard for risk analysis. Most 

article’s quantity can be recorded as weight. Indicate the weight in kilograms, up 

to a tenth (.0) of a kilogram (example 1.5 kg). Obtain or accurately estimate 

weight of the fruits and vegetables intercepted. To estimate this weight, take 0.3 

kg as the weight per article intercepted (i.e. apple, orange, pepper, etc.). The 

following are examples of other types of articles and the unit of measurement to 

be used: plant material, such as flowers and greenery, must be recorded as 

bouquet or stems; miscellaneous and animal products, as each or kilograms; for 

articles like in example shoes, trophies, etc., use each. For any other type of 

articles intercepted, use the appropriate units of measurement. 

Declared: Check the appropriate response to indicate if item was officially 

declared to CBP either written or verbally.

Action Taken: Record the appropriate response using the options provided on 

the worksheet.

Type Luggage Found in: Record the appropriate response using the options 

provided on the worksheet.

Hand Carried or Checked: Check appropriate response using HC or CKD.

Contaminant: Check if contaminant was found or not. If yes, record each 

contaminant (biologicals, blood, dirt/soil, manure, non-noxious weed seed, 

noxious weed seed) and the item it’s associated with (i.e., manure on truck, 

soil on yams etc.).

Pest Found: Check response to indicate if a reportable or actionable pest(s) 

was found. If determination is not known yet, make sure the record is updated 

later.

Pest Number: If a pest is found, send all pests intercepted to identifier personnel 

for identification. Write “PROMPT: AQI MONITORING” in the remarks section of 

the diagnostic request. Record reportable or actionable pests only. Make sure to 

update the record with the Diagnostic Request number(s). 

Pest Identification or Contaminant: Record the official ID for all reportable/actionable 

pests or list the contaminant, if applicable.