United States Department of Agriculture

Animal and Plant Health Inspection Service

VSPS

Veterinary Services Process Streamlining

State Regulatory Official (SRO) Role
United States Department of Agriculture

Animal and Plant Health Inspection Service

With the SRO Role you can:

 Search for and View International Animal Imports that have a Destination of your 

State.

 View Interstate CVIs that have an Origin or Destination of your State and process 

Interstate Certificates coming into your State.

 Manage State Certification Statements for your State so Veterinarians entering 

Interstate Health Certificates can easily add the required statements.

 View Coggins tests completed in your State.

 View details on Accredited Veterinarians including accredited status, renewal date, 

category, etc.

 Export search results to an Excel file for Coggins and CVI searches.
United States Department of Agriculture

Animal and Plant Health Inspection Service

When you login to VSPS the Home screen will show any notices about 

the system. You must select view and confirm you have read the notice 

before it will let you continue.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Animal Import Module

Find Existing Importation
United States Department of Agriculture

Animal and Plant Health Inspection Service

Search for and View International 

Animal Imports that have a 

Destination of your State
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select Animal Import on the left
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select Routine Import
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select Find Existing Importation to enter search criteria
United States Department of Agriculture

Animal and Plant Health Inspection Service

Find Existing Importation Search Criteria screen

When searching, at a minimum enter a date range of no more than a year to narrow the 

results. Larger time frames can take a long time to retrieve your information and 

may negatively affect the performance of VSPS for other users.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Enter your search criteria. 

With this example I am searching for all importations into my State from 

all ports during the month of June 2014.
United States Department of Agriculture

Animal and Plant Health Inspection Service

The results will show at the bottom of the screen with details on the imports.

You can select to show up to 100 rows at a time.

At the bottom of the search screen it shows how many entries were found 

in the search results.

You can move to a different page by selecting the page number or by 

using the First, Previous, Next and Last buttons
United States Department of Agriculture

Animal and Plant Health Inspection Service

To view more details about the importation select View
United States Department of Agriculture

Animal and Plant Health Inspection Service

The Importation Request Summary screen shows all the information 

about the importation. 

Summary

Form 

Management

Animal 

Groups
United States Department of Agriculture

Animal and Plant Health Inspection Service

Animal Groups

Select View to see all the details entered for that group.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Form Management

You can view the forms that were created by selecting the drop down 

arrow under or next to the Form under Form Management.

For this example there is a 17-30 and a 17-33.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select the drop down arrow and you get the options available for that form:

Display: shows the data entry screen for the form

Preview 17-30: shows the completed PDF form 

Preview 17-30 (Group): shows the animals grouped on the PDF form if they 

were listed individually

Signature History: shows signatures if signed electronically/digitally.

Audit: shows changes made to the importation
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select the Return button to return to the search page.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Animal Import Module

View My Importations
United States Department of Agriculture

Animal and Plant Health Inspection Service

View Recent International Animal Imports 

that have a Destination of your State
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select Animal Import on the left
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select Routine Import
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select View My Importations 

Quick Search to view recent importations into your State
United States Department of Agriculture

Animal and Plant Health Inspection Service

Available Quick Searches 

Select the quick search link you would like to view.

17-129: Application for Import or In Transit Permit

17-30: Importation Release

17-130: Ruminants Imported To Designated/Approved Feedlots

17-33: Animals Imported for Immediate Slaughter

In the results list select View next to the one you would like to view details on
United States Department of Agriculture

Animal and Plant Health Inspection Service

Questions on the Animal Import Module?
United States Department of Agriculture

Animal and Plant Health Inspection Service

Interstate Module

Find CVI
United States Department of Agriculture

Animal and Plant Health Inspection Service

In the Interstate Module you can:

 Search for and View Interstate CVIs that have an Origin or 

Destination of your State

 Approve or Reject CVIs that have entered your State.

 Search rCVIs(retro CVIs) that have an Origin or Destination of your 

State. 

(You will only see what the State Vet offices have entered in the rCVI section.)

 Export search results to excel

 Manage State Certification Statements for your State so Veterinarians 

entering Interstate Health Certificates can easily add the required 

statements.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Search for and View Interstate CVIs that 

have an Origin or Destination of your State
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select Interstate on the left
United States Department of Agriculture

Animal and Plant Health Inspection Service

You have two options:

Find CVI and State Certification Statements

First we will go over using the Find CVI option

There is a link to take you to State Regulations for Interstate movement.
United States Department of Agriculture

Animal and Plant Health Inspection Service

CVI Search Screen
United States Department of Agriculture

Animal and Plant Health Inspection Service

Under the Certificate area you can search by:

Certificate Number

Permit Number

Business Name

Vet First Name

Vet Last Name

National Accred. Number

Status of Certificate

Leave CVI selected to search for 

CVIs veterinarians issued in VSPS.
United States Department of Agriculture

Animal and Plant Health Inspection Service

You must enter your State for the Origin State or Destination State

Enter a date range for Estimated Ship Date, Date of Inspection, or Issue Date
United States Department of Agriculture

Animal and Plant Health Inspection Service

Optional: Enter Species

Options for Species Drop Down Animal ID Type choices are different depending on 

Species chosen. Below are options for Bovine:

For the below example I’m searching for Bovine with a USDA Metal Tag of 45ABC1234
United States Department of Agriculture

Animal and Plant Health Inspection Service

I am searching for CVIs that have a Destination State of my State (ND) with an issue date 

between 01/01/2015 through 03/20/2015. 

Select Search when done entering search criteria.
United States Department of Agriculture

Animal and Plant Health Inspection Service

The search results will show at the bottom of the screen.

You can narrow the search results using the Search box on the top right.

The bottom left shows the total number 

of records in your search.

To navigate between pages, select the First, 

Previous, Next or Last buttons or select the 

page number.
United States Department of Agriculture

Animal and Plant Health Inspection Service

To get all results into a spreadsheet, check the select all box and select the Download CSV 

button. If you only want certain certificates, put a check mark only by the certificates you want 

and then select Download CSV.

Select Open
United States Department of Agriculture

Animal and Plant Health Inspection Service

All the information that is listed on the CVI is transferred to a spreadsheet. If individual animals 

were listed (as in this case) there is a separate line for each animal.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Questions on searching for CVI’s?
United States Department of Agriculture

Animal and Plant Health Inspection Service

Approving/Rejecting CVIs
United States Department of Agriculture

Animal and Plant Health Inspection Service

To work on a group of CVIs that haven’t been Approved or Rejected 

Search for CVIs with a Status of Issued between a certain timeframe and 

with a Destination of your State.
United States Department of Agriculture

Animal and Plant Health Inspection Service

The results will show at the bottom of the screen.

Check the Select All box to select all certificates in the search results.

In the Actions dropdown select ‘Review Selected’
United States Department of Agriculture

Animal and Plant Health Inspection Service

Your options are to Approve CVI, Reject CVI, Next CVI, and Return to Find.

Review the Certificate and Select Approve CVI to approve the certificate.

It will approve the certificate and go to the next certificate for review.
United States Department of Agriculture

Animal and Plant Health Inspection Service

To reject a certificate, select Reject CVI. If the CVI has more than one page use the scroll bar to scroll to view additional pages.

If you move over the certificate with your mouse, you have the options to save, print, 

zoom in/out, show adobe toolbar.
United States Department of Agriculture

Animal and Plant Health Inspection Service

The system will ask if you are sure you want to reject the CVI. 

If you want to reject the CVI, select OK. If you don’t want to reject the CVI, select Cancel.

The options under Reason are note and other. Select note and type in the notes section the 

rejection reason. Check the box to Publish to PDF if you want the notes to show on the PDF. 

Select OK.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Your notes will be added to the CVI under the State Certification Requirements.

The CVI will say ‘NOT APPROVED BY STATE OFFICIAL’.

An email will be sent to the veterinarian that issued the CVI and the Origin State.

Select Return to Find to get back to the search screen.
United States Department of Agriculture

Animal and Plant Health Inspection Service

The CVI Status has been updated for the two certificates we looked at.

One is Approved and the other is Not_Approved.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Questions on Approving/Rejecting CVI’s?
United States Department of Agriculture

Animal and Plant Health Inspection Service

Interstate Module

Find retro CVIs (rCVI)

(CVIs the Origin or Destination State Office manually entered into VSPS)
United States Department of Agriculture

Animal and Plant Health Inspection Service

Search for and View Interstate rCVIs that 

have an Origin or Destination of your State
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select Interstate on the left
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select Find CVI
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select Retro CVI in the search box on the top right.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Enter your search 

criteria making sure 

you enter your State 

as the Origin or

Destination State.

Check the box to 

show 

consignor/consignee
United States Department of Agriculture

Animal and Plant Health Inspection Service

The results will show at the bottom of the screen.

You can narrow the search results using the Search box on the top right.

Select View to view details of the certificate.

The Download CSV button does not work for the rCVIs.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Details screen
United States Department of Agriculture

Animal and Plant Health Inspection Service

Bottom portion of Details screen shows the animal details with IDs.

Select Cancel to get back to search results screen.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Questions on the rCVI’s?
United States Department of Agriculture

Animal and Plant Health Inspection Service

Interstate Module

State Certification Statements
United States Department of Agriculture

Animal and Plant Health Inspection Service

Add State Certification Statements for your 

State so that veterinarians will be able to add the 

statement when creating a CVI with a 

destination of your State.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select Interstate on the left
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select State Certification Statements
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select New Certification Statement
United States Department of Agriculture

Animal and Plant Health Inspection Service

Type the certification statement in the template box and select Save.
United States Department of Agriculture

Animal and Plant Health Inspection Service

The new certification statement will be listed with your State flag next to it.

You have the options to Inactivate, Edit, or Delete the statements.
United States Department of Agriculture

Animal and Plant Health Inspection Service

To inactivate a statement, select the folder icon on the left. A line will be 

put through the statement and veterinarians will not be able to see it.

Select the same button to activate the statement again.
United States Department of Agriculture

Animal and Plant Health Inspection Service

To edit a statement, select the middle notebook icon.

Make your changes, then select Save.
United States Department of Agriculture

Animal and Plant Health Inspection Service

To delete a statement, select the trashcan icon.

The statement will be removed.
United States Department of Agriculture

Animal and Plant Health Inspection Service

This is the Certification Statements area in the Interstate CVI module where the 

veterinarian can now see the statement you added for your State.

They can easily add the statement to their CVI by selecting the + icon.

They can also create their own certification statements.
United States Department of Agriculture

Animal and Plant Health Inspection Service

The statements show under the State Certification Requirements area on 

the CVI.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Questions on State Certification Statements?
United States Department of Agriculture

Animal and Plant Health Inspection Service

Labs Module

Find Test Record
United States Department of Agriculture

Animal and Plant Health Inspection Service

Search for and View Coggins that were 

done in your State.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select Labs on the left
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select Find Test Records
United States Department of Agriculture

Animal and Plant Health Inspection Service

Search Test Records Criteria screen

Always enter a date range (no more than a year).

Larger time frames can take a long time to retrieve information and 

may negatively affect the performance of VSPS for you and other users.

Use the % symbol for a wildcard search or just type part of the name
United States Department of Agriculture

Animal and Plant Health Inspection Service

Search Results 

You can narrow your search results by entering in the Search box on the right.

Total number of results in your search shows on the bottom left.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select View to view the details and the VS 10-11 form.

You can only view one Serial # at a time.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Test Record Data and Specimen information

3 horses were submitted on this serial #.

Select Show VS 10-11 to view the Official Coggins forms.

Select Cancel to return to the search results page.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Official VS 10-11 form
United States Department of Agriculture

Animal and Plant Health Inspection Service

Questions on Labs?
United States Department of Agriculture

Animal and Plant Health Inspection Service

Vet Accreditation Module

Verifying an Accredited Veterinarian’s Status
United States Department of Agriculture

Animal and Plant Health Inspection Service

 Why you should check

 Who should check

 How to check

 What to check

 Definitions
United States Department of Agriculture

Animal and Plant Health Inspection Service

Why Check

 A veterinarian must be accredited to:

– Sign International and Interstate/Intrastate certificates (in most 

cases)

– Conduct regulatory testing and certifications

• Our trading partners are relying on us 

• If there is a disease event this will be very important
United States Department of Agriculture

Animal and Plant Health Inspection Service

Why Check

Who Should Check?

 USDA APHIS VS 

-Anyone endorsing or reviewing certificates for export

 State Partners

 Labs
United States Department of Agriculture

Animal and Plant Health Inspection Service

Why Check

Which Role?

 SRO role (State Regulatory Official)

-For State employees

 Limited view role

-For Federal employees 

(limited to those employees with an aphis.usda.gov email address)
United States Department of Agriculture

Animal and Plant Health Inspection Service

How to Check?
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select Vet Accreditation on the left
United States Department of Agriculture

Animal and Plant Health Inspection Service

Select Find Vet
United States Department of Agriculture

Animal and Plant Health Inspection Service

Find Vet Search Screen

For this example I’m searching for vets that are accredited in ND, with a license status of Active.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Search Results

The list only shows veterinarians that are currently accredited in ND.

The bottom left shows the total number found in the search.

You can export the result list to Excel on the bottom right.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Search Results

Select View to view details on the veterinarian record.
United States Department of Agriculture

Animal and Plant Health Inspection Service

Veterinarian Information

The Main tab shows the School of Veterinary Medicine they attended, Year Graduated, 

Date Orientation Completed, Home and Business Address information.
United States Department of Agriculture

Animal and Plant Health Inspection Service

The State Accreditation tab shows the State's where an Accredited Veterinarian is authorized.

Select View to see the following:

 Application information including Received and Authorized Date

 Accreditation Change History

 Form 1-36A PDF History

 Accreditation Approval Letter

 Accreditation Certificate
United States Department of Agriculture

Animal and Plant Health Inspection Service
United States Department of Agriculture

Animal and Plant Health Inspection Service

The Employment Details tab shows Employment type, Primary Medical Discipline, 

Species Category, and Species Codes.

Select the Show buttons to view all selected options.
United States Department of Agriculture

Animal and Plant Health Inspection Service

The Accreditation Renewal tab shows the Course Title, Course Type (showing if they 

took the course by lecture, on-line or by hard copy) and Date Completed.
United States Department of Agriculture

Animal and Plant Health Inspection Service

The Program Certification tab shows if the vet is certified in a program.

NVAP currently does not have any official program certifications; if there are any 

approved program certifications in the future they will be entered here.
United States Department of Agriculture

Animal and Plant Health Inspection Service

The Federal Actions tab shows any Federal Actions taken.

Select Return to Find Vet Results to get back to the search results screen.
United States Department of Agriculture

Animal and Plant Health Inspection Service

You can also search for the veterinarian in question by:

 NAN and/or Last name

 Wild card is an asterisk (*)
United States Department of Agriculture

Animal and Plant Health Inspection Service

Search for the veterinarian in question by Last Name and/or NAN and Search
United States Department of Agriculture

Animal and Plant Health Inspection Service

Wild Card

 * is used as a wild card

-If you only have partial information or cannot read information 

provided

 Example

-Mc* will bring back Mc Mann, McMann, McBride, Mc Bride 

McCullough etc.

-Note: If the name is McMann in the system and you enter 

Mc Mann you will not get results
United States Department of Agriculture

Animal and Plant Health Inspection Service

I have entered the 

NAN of the 

veterinarian I am 

looking for and 

select search. 

The result is 

displayed below. 
United States Department of Agriculture

Animal and Plant Health Inspection Service

What to Check

 Accreditation Status

 Category
United States Department of Agriculture

Animal and Plant Health Inspection Service

Definitions

 What do the different statuses mean?

– Terminated

• No active state license

– Expired

• The Accredited Vet has not renewed their accreditation before their 

accreditation renewal date has past

 Category II

– All animals (including but not limited to horses, pot bellied pigs, birds and food 

and fiber producing animals)

 Category I

– No food or fiber animals or animals that could transmit a disease to our food and 

fiber animals, predominately small animals
United States Department of Agriculture

Animal and Plant Health Inspection Service

Troubleshooting

If you have difficulties in finding an Accredited Vet please contact: 

 NVAP coordinator in your district

 NVAP staff if coordinator cannot be reached

NVAP Website:

https://www.aphis.usda.gov/aphis/ourfocus/animalhealth/nvap 
United States Department of Agriculture

Animal and Plant Health Inspection Service

Questions on Vet Accreditation?
United States Department of Agriculture

Animal and Plant Health Inspection Service

If you have questions or have trouble using VSPS 

contact a Network Associate
United States Department of Agriculture

Animal and Plant Health Inspection Service