Traveler:

Dates of Travel:

International Inspection Checklist

Establishment:

City and Country:

Order Activity

Responsible 

Party Inform Timeframe

1 Schedule Inspection Specialist SL Insp Oct 31 for in-depth inspections at least 3 months prior

 *Contact firm to confirm dates cc: MPA, IC DO 6 months prior to prelicensing inspections

2 Draft International Travel Notification IC DO

MPA, 

cc: PSA as soon as the inspection is scheduled

3 Decision Memo MPA

Route to sign - ADODR 

(IC DO), CVB DO, 

Agreement Specialist, 

File receipt of Draft Travel Notifcation

4 Submit Travel Request Specialist Travel OAA 3 months prior to the inspection or as soon as possible

5 cc: IC Director, MPA

NOTE: ALL EXPENSES MUST BE PAID BY TRAVELER with the 

exception of local transportation. That may be paid by the 

permitte or foreign site

6

Provide travel info (costs and flight 

schedule) Travel OAA

Specialist, 

cc: MPA, IC DO within 1 week of receipt of travel request

7 Review travel info and confirm Specialist

Travel OAA

cc: MPA, IC DO within 2 day of receipt of travel info (Step 6)

8 Draft CSA Information Document IC Director Specialist within 2 days of confirmation of travel info

9 Confirm CSA Information Specialist IC Director

within 1 day of Step 8 (if Specialist is out of office, supervisor 

may confirm)

10 Approves CSA Information Document IC Director

MPA, 

cc: Specialist within 2 days of Step 9

11 Draft Budget Worksheet MPA

IC DO, 

cc: PSA, Budget within 1 week of receipt of CSA Information Document

12 Approve Budget IC Director MPA within 1 week of receipt of Budget Worksheet

13 Notify firm (via email) of Budget IC Director

Firm, 

cc: Specialist, MPA

within 3 days of receipt of approved Budget 

*MPAs go button to start contract

14

Draft and send CSA Contract for IC DO 

signature MPA IC DO within 3 days for receipt of approval from IC DO

15 FedEx contract packet to Firm MPA Firm

within 3 days of receipt of signed (cover letter) contract from 

IC DO

16 Receive signed contract back from firm Firm MPA

ICFRM0045.01 (02Dec13) sak
Traveler:

Dates of Travel:

International Inspection Checklist

Establishment:

City and Country:

17

Draft (cover letter) and send CSA Contract 

back to IC DO for final signature. MPA IC DO within 3 days of receipt of signed CSA contract from firm

18 FedEx signed contract packet to firm MPA Firm

Within 3 days of receipt of signed (cover page and signed 

contract) from IC DO. At that time provide instruction to Firm 

on how to deposit funds

19

Forward signed copy and establish 

Accounting Codes and Trust Fund 

Numbers with MRPBS MPA

IC DO, 

cc: Budget, IC PSA

20

Forward signed copy of Contract to 

MRPBS MPA MPRBS

21 Receive and deposit funds MPA

IC DO, 

cc: Budget, Specialist, 

IC PSA

If funds are received via check, MPA will forward to lock box 

for deposit. Need to allow time for MRPBS to apply funds to 

Trust Fund Account. 

*min 2 weeks prior Step 21

22 Send Notification to sign Authorization MPA

Travel OAA, 

cc: IC DO, Specialist, 

IC PSA

Notification will be sent when funds present against the Trust 

Fund Account. 

*min 6 weeks prior

23

Check airfare for any increase 

*If cost increases more than 10%, advise 

IC DO and MPA. Travel OAA IC DO, MPA

24 Send International Travel Notification PSA Outside Parties

cc: IC DO, Specialist, 

MPA 2 weeks prior to departure

25

Final Travel Authorization/Travel Pack 

paperwork Travel OAA Specialist 5 days prior to inspection

26 Finalize time sheet

Specialist with 

IC DO upon return

ICFRM0045.01 (02Dec13) sak