Exotic Wood Borer / Bark Beetle

Data Collection

User Manual

Program: Exotic Wood Borer / Bark Beetle (EWBBB) 

Application: ArcGIS Field Maps

Host: USDA-MRP GIS Enterprise (portal)

URL: https://maps.mrp.usda.gov/arcgis/

Map Title: PPQ EWBBB Trapping 2024 Field Map

** Refer to the “Mobile Data Collection Tools” public webpage for all training support. 

 

2024 Disclaimer: Training techniques or workflows held within are designed as basic job aids. Mobile 

collection tools and technology used are constantly being improved upon. End users should consult 

with management for current workflows and standards.

Gyorgy Csoka, Hungary Forest Research 

Institute, Bugwood.org
Last Updated: 1 March 2024 09:31 2

CONTENTS

Overview........................................................................................................................................................................ 3

ArcGIS Enterprise (USDA-MRP GIS Portal) ..................................................................................................... 3

Sign In........................................................................................................................................................................ 3

Training Maps and Practice ........................................................................................................................... 4

MobileLinc ............................................................................................................................................................. 6

USDA Work Account......................................................................................................................................... 8

Sign Out...................................................................................................................................................................... 9

Disconnected Data Collection...............................................................................................................................10

Before You Go..............................................................................................................................................................11

Download Map Area(s) ........................................................................................................................................11

Parking Lot Tests...................................................................................................................................................11

Collect Data................................................................................................................................................................. 12

Place a Trap............................................................................................................................................................12

Trap Activities....................................................................................................................................................13

Trap Schedule Status......................................................................................................................................13

Relocate a Trap......................................................................................................................................................14

Remove a Trap.......................................................................................................................................................14

Map Notes Points..................................................................................................................................................15

Daily Data Sync ..........................................................................................................................................................16

Getting Help................................................................................................................................................................. 17

APHIS PPQ ..............................................................................................................................................................17

Cooperators & Other Nonfederal Users.......................................................................................................17

All Training Resources .......................................................................................................................................17

Appendix A: Habitat Types......................................................................................................................................18

Appendix B: Host List...............................................................................................................................................19

Appendix C: Activity Types ....................................................................................................................................20

End User Tools Request links: Support Request (End User Tools) Mobile Device Request Training Request

Web GIS Contact: WebGIS.Connect@usda.gov 
Last Updated: 1 March 2024 09:31 3

Overview

**There are no data collection changes for the 2024 application from the previous year.**

Some of the trap/lure combinations have been updated.

This document provides guidelines for conducting electronic data collection for the Exotic Wood 

Borer / Bark Beetle (EWBBB) program using the ArcGIS Field Maps application on mobile 

devices. The application was developed to reflect program specifics and is intended to replace 

paper surveys.

ArcGIS Enterprise (USDA-MRP GIS Portal)

Sign In 

Requires Wi-Fi connection and eAuthentication Level 2 User ID and Password.

You will need to sign into ArcGIS Enterprise (USDA-MRP GIS Portal) to locate maps shared 

with your USDA-MRP GIS Portal user account. Once signed in, ArcGIS Field Maps will retain 

your sign in for offline data collection.

Locate the ArcGIS Field Maps application icon and tap to open it. (Figure 1)

Field Maps presents with sign-in options for “Sign in with 

ArcGIS Online” or “Sign in with ArcGIS Enterprise”. 

Tap “Sign in with ArcGIS Enterprise”. (Red box in Figure 2)

Figure 1. ArcGIS Field Maps 

application icon

Figure 2. ArcGIS Field Maps Sign in screen
Last Updated: 1 March 2024 09:31 4

On first opening the application, you will have to add the ArcGIS Enterprise URL. Once 

established, your device saves this as a sign in option. The red box in Figure 3 indicates a saved 

URL and the yellow box in Figure 3 highlights the option to “Specify a New URL”.

Official Data Collection

USDA-MRP GIS Production Portal URL: https://maps.mrp.usda.gov/arcgis

Training Maps and Practice

*BE SURE TO ENTER REAL DATA IN PRODUCTION MAPS ONLY!!!** Sign out when training 

exercises are completed to avoid accidental data entry when performing “real” survey activities. 

USDA-MRP GIS Stage portal: https://maps-stg.mrp.usda.gov/arcgis

Specify a New URL

If choosing to “Specify a New URL”, this is entered manually using the keyboard. Check it 

carefully and then tap “Ok”. (Figure 4) 

Next you may be asked to confirm “usda.gov” to Sign In. 

Tap “Continue”. (Figure 5) 

Figure 3. Sign in with ArcGIS Enterprise options Figure 4. Specify a New URL

Figure 5. Confirm usda.gov sign in
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Again, choose the Enterprise login by 

tapping on the blue “eAuth Account” 

button. (Figure 6) 

Tap to select from the user type options listed: 

Customer, USDA Employee/Contractor, or Other 

Federal Employee Contractor. (Figure 7)

Figure 6. Sign in to USDA-MRP with eAuth Account

Figure 7. Select eAuthentication User Type
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MobileLinc

CEC IT is deprecating the MobileLinc credentialing using the Entrust application. For new or 

recently re-enrolled mobile devices the Certificate Based Authentication (CBA) process uses

the USDA Work Account sign in option. 

Select MobileLinc. (Figure 8) 

Next select between MobileLinc+Microsoft or MobileLinc+Entrust. Most likely the correct 

option is: MobileLinc+Entrust (Figure 9) 

Enter your User ID (eAuthentication user name) 

using the keyboard. Tap Log In with MobileLinc. 

(Figure 10) 

Tap on the banner that descends prompting that 

“You have pending actions”. This will open the 

Entrust application for you to confirm the request. 

(Red box Figure 11) 

If this banner disappears, open the Entrust 

application manually. Do not close the ArcGIS Field 

maps application.

Figure 8. eAuthentication options

Figure 10. MobileLinc User ID & Log In

Figure 9. MobileLinc Microsoft or Entrust

Figure 11. You have pending actions...confirm in Entrust
Last Updated: 1 March 2024 09:31 7

Once in the Entrust application, you will be prompted to enter the Identity PIN you set when 

configuring this credentialing method. 

Enter your PIN and tap the “Allow” button. 

(Figure 12) 

Tap Confirm. (Figure 13) 

Return to ArcGIS Field Maps. 

If shown, tap Accept at the U.S. Government information warning message.

Locate your map and begin field data collection!

Figure 12. Entrust Identity PIN

Figure 13. Confirm to authenticate
Last Updated: 1 March 2024 09:31 8

USDA Work Account

CEC IT is deprecating this MobileLinc credentialing using the Entrust application. For new or 

recently re-enrolled mobile devices the Certificate Based Authentication (CBA) process uses

the USDA Work Account sign in option. 

Select USDA Work Account. (Figure 14) 

Tap “OK” at the next screen to confirm.

Type in your Microsoft Sign In email. 

Likely this is something like: 

First.Last@usda.gov 

Then tap “Next”. (Figure 15) 

Figure 14. USDA Federal Login

Figure 15. Microsoft Sign in - Email
Last Updated: 1 March 2024 09:31 9

You may need to tap and scroll to find the certificate listed 

with your name. Tap to select that line. (Figure 16) 

ArcGIS Field Maps opens to the main map gallery. 

Locate your map and begin field data collection!

Sign Out 

To sign out of any environment, tap the profile icon on the Maps page in the upper left, 

scroll down, and tap “Sign Out”. (Figure 17) 

Tap “Sign Out” again to confirm the action. (Figure 18) 

Then choose “Sign In with ArcGIS Enterprise” to enter the correct URL. For reminders on 

signing in, see Sign In section.

Figure 16. Select the certificate

Figure 17. Profile Menu

Figure 18. Sign out confirmation
Last Updated: 1 March 2024 09:31 10

Disconnected Data Collection

The ArcGIS Field Maps application is specifically designed to operate in disconnected mode. An 

area of interest is downloaded to your device while connected to a Wi-Fi network. Then the 

device is disconnected from the internet and field data collection is performed. Once a reliable 

network connection is regained, the data is synchronized with the online map hosted in the 

USDA-MRP GIS Enterprise (Portal).

It is common for a pest program surveyor to download a map area for a season/year and 

continuously use it. This means daily sync of data collected in the morning (before start) to pull 

new data into the map view and in the evening (end of daily data collection) to push out data 

collected for the day on that device. 

The diagram below (Figure 19) represents the workflow of the disconnected mode concept.

Never assume you are prepared for offline data collection. ALWAYS perform a few tests in the 

parking lot before you go. For a sample set of steps, see the next section on Before You Go. 

Figure 19. Wi-Fi preparation and disconnected data collection
Last Updated: 1 March 2024 09:31 11

Before You Go

Be sure all is ready for field data collection in disconnected mode before you leave.

This includes downloading and testing a map area and performing a data sync. 

Download Map Area(s) 

This step may be carried out or overseen by your supervisor or local GIS Specialist. If 

performing yourself, make sure of the appropriate Level of Detail, size, and Area of Interest. 

A strong Wi-Fi connection is key to success. For detailed steps, refer to the ArcGIS Field Maps 

Getting Started Guide. 

Parking Lot Tests 

From the Settings application on your device:

1. Turn Wi-Fi OFF (on a phone: also turn off Cellular Data)

2. Turn Location Services ON

3. Open the ArcGIS Field Maps app

4. Locate and open the offline map area:

a. Zoom in/out

b. Tap the add data button to be sure the data form appears to the left with GPS 

reading in blue (not red)

c. Tap “Cancel”

d. Then “Discard” that point

You have confirmed offline use. Now you are ready to head out to the field!

If you do not see your map or it does not open as expected or you are not signed in... 

Go back inside, connect back to Wi-Fi, and try again.
Last Updated: 1 March 2024 09:31 12

Collect Data

Reminder! Synchronize your map at the beginning and the end of each workday. 

ArcGIS Field Maps automatically opens in the last map view used. If the Before You Go steps 

were performed, opening ArcGIS Field Maps should also open the previously downloaded map 

area. Tap the back arrow at the top left of the screen to locate the appropriate downloaded 

map area for data collection, if needed.

**Always follow program survey protocol to determine suitable locations for performing 

surveys.

Place a Trap 

When? The first data entry in the EWBBB Trap Sites 2024 layer 

establishes a location for the trap site. 

All future visits to this site are considered trap activities and 

are recorded in the EWBBB Trap Activities 2024 table 

associated with that location. 

1. Tap the layers icon and tap the toggle switch to the 

right of the desired layer name to make additional layers 

visible for data entry. A blue toggle switch indicates the 

layer is visible. (Figure 20) 

2. Stand near the survey location. 

3. Tap the blue icon with the white plus sign located in the 

lower-right corner of the screen and choose an EWBBB Trap 

Type from the list on the left. (Figure 21) 

4. Fill out the main data form. 

* Asterisks indicate mandatory fields. 

Optional fields should be completed following survey protocol. 

Verify the Install Date entry is correct.

5. Review your entered data carefully prior to submitting the form. 

6. Tap the Submit button on the upper-right corner of the form to 

save the new survey record. 

NOTES: 

All trap sites default to a “Current” status initially and status is 

maintained by GIS. 

If the Submit button fails, you have not completed all required fields or GPS accuracy 

requirements were not met.

Figure 20. EWBBB Map Layers menu

Figure 21. EWBBB Trap Types list
Last Updated: 1 March 2024 09:31 13

Trap Activities

Once a trap is placed, an action performed on any future visit is considered a Trap Activity.

For details on when and how to apply each Activity Type, see Appendix C: Activity Types

1. Locate the appropriate trap site and tap its symbol on the map. 

When selected, the point’s symbol is highlighted in cyan, and the EWBBB Trap Sites 2024

data form opens on the left side of the screen. 

Select carefully (by zooming in) and verify the point selected is correct by reviewing the Trap

ID or other unique field.

2. Scroll down the EWBBB Trap Sites 2024 data form 

and tap "EWBBB Trap Activities 2024 " or tap the link 

icon. (Figure 22)

3. Tap the blue Add button to add a new activity. 

(Figure 23) 

 

4. Fill out the activity data form. 

* Asterisks indicate mandatory fields. 

Optional fields should be completed following survey protocol. 

Verify the Activity Date field is Today.

5. Verify all is correct and tap Submit in the upper right corner of the screen to complete the 

activity entry.

NOTE: Choosing “Remove Trap”, “Remove Trap (Missing)”, or “Remove Trap (Inaccessible)” as 

the activity type does not remove the symbol on the map but records a final activity of remove 

on the historic data record for that site. A nightly script will update the map symbology to 

Inactive.

Trap Schedule Status

Defaulted to OFF, the EWBBB Trap Schedule Status layer is updated 

nightly to indicate trap sites that are: 

• “Current” - trap servicing is up-to-date 

• “Due” - trap needs servicing

• “Inactive” - trap is no longer present at site 

When the layer is enabled, the trap status symbols display on top 

of the EWBBB Trap Sites layer on the map. (Figure 24) 

Figure 22. Activities link

Figure 23. Add an activity

Figure 24. EWBBB Trap Schedule 

Status legend 
Last Updated: 1 March 2024 09:31 14

Relocate a Trap 

1. Tap the trap symbol on the map to select it. The data form opens on the left.

2. Enter a Trap Activity of “Remove Trap”. 

3. Transport the trap to its new location. 

4. Complete Place a Trap steps. 

Remove a Trap 

1. Tap the trap symbol on the map to select it. The data form opens on the left.

2. Enter a Trap Activity of “Remove Trap”.

 

NOTE: Choosing “Remove Trap”, “Remove Trap (Missing)”, or “Remove Trap (Inaccessible)” as 

the activity type does not remove the symbol on the map but records a final activity of remove 

on the historic data record for that site. A nightly script will update the map symbology to 

Inactive.
Last Updated: 1 March 2024 09:31 15

Map Notes Points 

Use the “EWBBB Map Notes Points” layer to record hazards and other information. 

Be aware that this is a shared layer and other surveyors will have access to your notes.

**Always follow program survey protocol to determine suitable locations for performing 

surveys.

1. Tap the layers icon and tap the toggle switch to 

the right of the desired layer name to make additional 

layers visible for data entry. A blue toggle switch 

indicates the layer is visible. (Figure 25) 

2. Stand near the survey location. 

3. Tap the blue icon with the white plus sign located 

in the lower-right corner of the screen to add a new 

map note. 

4. Scroll down, if needed, and choose the Map Notes Type 

from the list on the left. (Figure 26) 

5. Fill out the data form. 

* Asterisks indicate mandatory fields. 

Verify the Note Date is Today.

6. Review your entered data carefully prior to submitting the 

form. 

7. Tap the Submit button on the upper-right corner of the form to save the new map note. 

NOTE: If the Submit button fails, you have not completed all required fields or GPS accuracy 

requirements were not met.

Figure 25. EWBBB Trapping Map 

Layers menu

Figure 26. EWBBB Map Notes Points
Last Updated: 1 March 2024 09:31 16

Daily Data Sync

**Sync your data first thing in the morning AND last thing at night – DAILY!

This process both pushes your data collection out and brings in other edits to your map.

Be sure you are connected to a strong Wi-Fi network. 

If you are unable to sync your device, ask for help right away. Your data may be at risk if you 

delay synchronizing your device.

Be sure you are connected to a strong Wi-Fi network. 

Be sure Auto-Sync is OFF. Tap the sync button and 

then toggle to disable Auto-Sync. (Figure 27)

You may choose the sync icon from within a map area. Tap 

the sync icon at the top right of the map. (Figure 28)

OR 

You may also choose to sync by choosing 

the ellipsis menu found on each Offine 

Area. You will have the option to Sync, 

Rename, or Remove Area. (Figure 29)

Figure 29. Offline Area menu

Figure 28. Icon menu within the 

map

Figure 27. Auto-Sync toggled to OFF
Last Updated: 1 March 2024 09:31 17

Getting Help

APHIS PPQ 

Before requesting technical support, be prepared with detailed information, including the name 

of the map, and error messaging experienced. Be as specific as possible. Include screenshots, 

any troubleshooting you have performed, and indicate the type of device (iPad, laptop, phone, 

etc.).

For APHIS PPQ users, if you are having issues with the iPad, laptop, Wi-Fi settings, or issues 

dealing with installing software, open a ticket with CEC IT. CECHelpDesk@usda.gov or 877-873-

0783 

If you need technical support or help using the ArcGIS Field Maps application, follow this order:

1. Your field supervisor

2. Local GIS Specialist that supports your area

3. Email WebGIS.Connect@usda.gov

Cooperators & Other Nonfederal Users 

Contact your State Plant Health Director’s office for assistance.

All Training Resources 

As new applications and programs are supported, newly created training documents and selfpaced training videos are shared on the APHIS public facing website:

Mobile Data Collection Tools

Bookmark this site. Visit often. Provide feedback and ideas freely to the End User Tools Group.
Last Updated: 1 March 2024 09:31 18

Appendix A: Habitat Types

Habitat Comments/Definition

Agricultural This option should also be used for sites at Farms, 

Orchards, and Vineyards.

Airport/Runways

Ball Field

Bioenergy Plant This option should also be used for sites at Wood 

Chip Fueled Power Plants. 

Botanical Gardens This option should also be used for sites at an 

Arboretum. 

Business/Office Park

Campground/RV Park

Cemetery

County Park

Forest Use this option for sites with a mixture of hardwood 

and softwood trees.

Forest - Broadleaved (Hardwood) Use this option for sites with predominately 

hardwood trees.

Forest - Conifer (Softwood) Use this option for sites with predominately 

softwood trees.

Golf Course

Highway Rest Area

Industrial Property/Perimeter

International Border This option should also be used for sites at land and 

water Ports of Entry. 

Landfill

Logs - Unseasoned Wood Use this option for sites with cut logs. This option 

should also be used for sites at Firewood Dealers. 

Military/National Guard Base

Municipal (City) Park

Nature Center

Nursery - General This option should also be used for sites along the 

perimeter of a nursery.

Railroad Yard/Siding

Reforestation Prog./Tree Farm This option should also be used for sites at 

Christmas Tree Plantations/Tree Farms.

Roadside

Sawmill/Finishing Operation(s)

State Forest/Park

SWPM (Solid Wood Packing Material Site)

Tree Disposal/Green Waste Recycling

US National Forest or Park

Warehouse

Wooded Residential Area

Woodlot Use this option for sites at a woodlot of 

standing/live trees. For cut trees, use Logs -

Unseasoned Wood.
Last Updated: 1 March 2024 09:31 19

Appendix B: Host List

Host Notes

Apple Apple, crabapple, etc.

Ash

Birch

Cedar

Chestnut

Douglas fir

Elm

Fir

Larch

Locust

Maple

Mulberry

Oak

Pine

Poplar

Spruce

Stone fruit Cherry, nectarine, peach, plum, prune, etc.

Sweetgum

Walnut

Willow

Misc. Hardwood Can use if surveyor is unable to determine the 

tree genus. May enter the genus once leaves 

appear or can leave as Misc. Hardwood.

Misc. Softwood Can use if surveyor is unable to determine the 

tree genus. May enter the genus once leaves 

appear or can leave as Misc. Softwood. 

N/A Hosts not present. Can use in a high risk

setting, when no hosts are present 

(warehouse, etc.).
Last Updated: 1 March 2024 09:31 20

Appendix C: Activity Types

Inaccessible - The trap is inaccessible and cannot be monitored or serviced during this visit. No 

other Trap Activities can be performed at this visit. The surveyor should attempt to monitor the 

trap at the next visit. If the trap is still inaccessible at the next visit, the surveyor should choose 

Remove Trap (Inaccessible) as the Trap Activity at that visit.

Monitor - The trap is monitored. Samples are collected if present in the trap. If a surveyor 

performs a different trap activity (ex: replace lure, replace trap, etc.), then the surveyor does not 

need to enter a Monitor trap activity. It is assumed that the trap will be monitored when a lure 

or trap is replaced. Surveyors should monitor traps during every trap activity unless the trap is 

inaccessible. 

NOTE: For EWBBB surveys, the trap must be checked, and samples collected every two weeks.

Remove Trap - The trap and all trap components are being removed because either the survey 

has ended, or the trap needs to be moved to a new location. Choosing Remove Trap as the activity 

type does not remove the symbol on the map but records a final activity of remove on the historic 

data record for that site.

Remove Trap (Inaccessible) - The trap and all trap components are being removed because 

surveyors can no longer access the trap site. Choosing Remove (Inaccessible) as the activity 

type does not remove the symbol on the map but records a final activity of remove on the historic 

data record for that site.

Remove Trap (Missing) - The trap is missing. Choosing Remove (Missing) as the activity type 

does not remove the symbol on the map but records a final activity of remove on the historic 

data record for that site.

Replace Lure - The lure is replaced because it is time to replace the lure based on lure length 

of effectiveness. The surveyor should also monitor the trap and collect samples at this time. No 

Monitor activity needs to be entered, as it is understood that the surveyor will monitor the trap 

when replacing a lure or replacing a trap.

NOTE: For Khapra Beetle, the lures need to be changed every 28 days.

Replace Lure (Missing) - The lure is replaced because the lure is damaged or missing. The trap 

should also be monitored at this time. No Monitor activity needs to be entered, as it is understood 

that the surveyor will monitor the trap when replacing a lure or replacing a trap.

Replace Trap - The trap is replaced because it is damaged. The surveyor should also monitor 

the trap and collect samples at this time, if possible. No Monitor activity needs to be entered, as 

it is understood assumed that the surveyor will monitor the trap when replacing a lure or 

replacing a trap.

Replace Trap (Missing) - The trap is replaced because it is missing.