NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - APHIS Forms 2047 and 2047-S

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This guide is intended for use by firms using the NCAH Portal for handling APHIS Forms 2047 and 2047-S. It is

expected that procedures described in Veterinary Services Memo 800.52 will still be followed.Ě͘

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NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - APHIS Forms 2047 and 2047-S

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PublicaƟon Date: 3/15/2018 Page 2

Some fields may look differently than the screenshots in this user guide depending on 

the browser you are using. Basic functionality should not be affected.
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ĐĂŶ ĞŶƚĞƌĂŶĚƐƵďŵŝƚ Export Certificate information. 

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NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - APHIS Forms 2047 and 2047-S

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PublicaƟon Date: 3/15/2018 Page 3
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Click on 'Submission Form' in the 

Biologics Export Certification section of 

the CVB Dashboard to enter information 

for an APHIS 2047 or 2047-S.

The 'Create- Biologics Export Certification' screen will be shown. Enter information as directed below. Additional fields may 

only appear for certain Export Types, so be sure that you have selected the correct form in the Export Type field.

NOTE: The certificate will 

be issued with the most 

current date the 

establishment license and 

the product license were 

issued. If the original 

establishment or product 

license date is requested, 

please submit this as a 

paper copy submission to 

the CVB. Alternatively, 

you may use this original 

license date detail in 

portal in an appended 

page of the certificate.

Establishment - Users will only have the opportunity to enter information for the firm they are assigned to as users. 

Establishment employees wanting to submit certificates on behalf of other companies may submit paper copies to the CVB.

Site Address - The Establishment address on the certificate is chosen from the Site Address field. This field will only list the 

addresses in the Establishment License.

Export Type - Select the applicable export type from the list. *When 'Aphis 2047' or 'Aphis 2047-S' are selected, additional 

fields will show on the screen.

# of Certificates Requested - Enter the number of certificates requested.

Destination Country - A destination country may be entered here by selecting from the drop down list.

Additional Descriptor - The additional descriptor field is used to facilitate the description of the establishment name as it 

was formerly known.

NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

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Click on the 'Add Product' button to start 

entering information in the Licensing section of 

the screen.

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After clicking on the 'Add Product' button, the Product Code and the Product Name fields will be shown.

Product Code - Click on the down arrow to select a different Product Code.

NOTE: The Product Name and Tradename fields will appear differently depending on if you selected APHIS 2047

or APHIS 2047-S in the 'Export Type' field.

Product Name:

If you selected APHIS 2047 as the Export Type, then the Product Name (true name) will be autopopulated

dependent on the Product Code selected.

If you selected APHIS 2047-S as the Export Type, then you will have to enter the Product Name in Spanish.

NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - APHIS Forms 2047 and 2047-S

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You may only have one restricted product per form. If you click on the 'Add Product' button after entering 

information for one product, you will see a pop-up message like the one below.

NOTE: The Product Name and Tradename fields will appear differently depending on if you selected APHIS 2047

or APHIS 2047-S in the 'Export Type' field.

Tradename:

If you selected APHIS 2047 as the Export Type, then you will select the Tradename from a drop down list.

If you selected APHIS 2047-S as the Export Type, then you will have to enter the Tradename.

NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - APHIS Forms 2047 and 2047-S

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PublicaƟon Date: 3/15/2018 Page 6
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Appended Pages File - Use the 'Browse' button to attach a file here that contains pages to be appended to the final 

certificate as per VS Memo 800.52.

Additional Submission Files - Use the 'Browse' button to attach a file here that contains pages that provide other pertinent 

information, but will NOT be appended to the final certificate, i.e.a cover letter or air bill.

Label Numbers - Enter the 5-digit assigned APHIS label number. To add additional label numbers, click on the blue '+' 

button to show another row.

NOTE: This field is for CVB reference only; labels to used for the certificate must be included in the Appended file.

NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

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Restrictions Text - Enter the restrictions text exactly as listed on the product license. *For APHIS 2047-S submissions, enter 

the restriction in Spanish.

Remarks - Use this section to enter any additional details about this submission.

Checkbox - Checking this box indicates that the user agrees with this statement, "I agree that I've looked over this

information and everything entered is true to my knowledge."

Save button - Click on the 'Save' button. This saves the submission and places it in a pending status. It is considered a

"Draft" at this stage and has NOT been submitted to the CVB. This provides an opportunity to quality check the information

entered prior to submission.

PublicaƟon Date: 3/15/2018 Page 7
Edit - Use this button to go back and make changes to the information entered or the files attached for the submission.

Clone - Use this button to duplicate the submission, creating a new submission identical to this one.

Submit To CVB - Only available to users with the roles of Export Contact, Liaison and/or Alternate Liaison. This button

submits the submission to the CVB.

Delete Submission - Use this button to delete the submission completely.

Return to Dashboard - Use this button to go back to the CVB Dashboard.

If changes are made to a submission, that action is captured in the Submission History.

After you have clicked on the 'Save' button, you will see the Submission History section at the bottom with a list of 

actions for the submission. At this point, you have additional options such as; Edit, Clone, Submit to CVB (only for some 

roles), Delete Submission and Return to Dashboard.

NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - APHIS Forms 2047 and 2047-S

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You may submit the certificate to the CVB immediately after saving it or through the CVB Dashboard. The Draft 

submissions (pending submission to the CVB) are visible in the CVB Dashboard for the employees with specific portal 

roles.

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NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

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When the APHIS 2047 or 2047-S is received by the CVB, it is evaluated for certification eligibility. Notification of 

status changes will be shown on the NCAH Portal Updates email that is sent for all NCAH Portal activity for the firm.

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The blue bar will guide you to log in to the NCAH Portal.

When the "View Draft Submissions (Biologics Export Certification) to CVB" screen is opened a list of any submissions in the 

draft status is shown. Submissions can be reviewed when you select the "More Info..." link in the row for that submission.

When you are ready to submit to the CVB, you may select an individual submission or multiple submissions by clicking in 

the checkboxes next to each submission and then clicking on the 'Submit To CVB' button.

In the example below, the top submission would be submitted to the CVB when the 'Submit To CVB' button is clicked.

NOTE: The records will only be available in the NCAH Portal for 60 days after completion.

NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

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PublicaƟon Date: 3/15/2018 Page 10
If you want to see the full submission, click on the 'Info' link in the row.

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After you've submitted you can check the status of all your submission in the 'Submission History' section of the 

CVB Dashboard.

Pay attention to the tabs at the top of the Submission History screen.

Recent Activity (2 weeks) - shows items that have had actions of them by you or the CVB in the last 2 weeks

Submissions Not Yet Received - shows items that you have not yet submitted to the CVB

CVB Search - use this to search for all items by type, select "Biologics Export Certification" in the 'Form' field

NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - APHIS Forms 2047 and 2047-S

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If your submission is Audited or Completed, you will see that as the status in the Submission History, as well as 

in the email.

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Within the record, scroll to the Miscellaneous section. Included in the files there will be an example of the certificate. This 

CVB Response file will not include the embossed seal or the wet signature.

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At the bottom of the record, the Submission History is shown.

NOTE: The official certificate will be mailed to the submitter.

NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - APHIS Forms 2047 and 2047-S

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