eTRAP Application

(Electronic Trap Recording & Accounting Program)

User Guide

Overview

eTRAP stands for “Electronic Trap Recording & Accounting Program” and is publicly available as a mobile 

application, a desktop application, and a desktop admin console. The mobile application interfaces with 

USDA APHIS PPQ's eTRAP system and is used by both internal employees and external 

cooperators/contractors. eTRAP was originally designed to support mobile data collection for the Florida 

Fruit Fly Detection program and can be configured to serve similar trapping programs in other states. 

This manual will cover the eTRAP application (mobile & desktop version) as well as the eTRAP Admin 

Console (desktop only).

eTRAP application (Mobile and Desktop):

Data are collected (entered) in the mobile and desktop eTRAP applications. The mobile application, used 

by surveyors, is the recommended data entry point with a desktop version available as a backup. Data 

are collected in the field and uploaded daily.

eTRAP Admin Console (Desktop):

This application is a desktop resource for managers and trappers and is configured for program specific 

activities. This includes mapping and reporting functionalities, activity monitoring, quality 

assurance/quality control (QA/QC) as well as data editing. Although data entry is possible in the Admin 

Console, it is limited to data editing and QA/QC efforts by supervisors or eTRAP Admins.

Disclaimer: Training techniques or workflows held within are designed as basic job aids. Mobile collection tools and technology used are 

constantly being improved upon. End users should consult with management for current workflows and standards.
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Table of Content

Staging, User Access, Installation.................................................................................................................. 5

eTRAP Development Team Staging (IT Process) ....................................................................................... 5

User Access (HR Process)........................................................................................................................... 5

eTRAP Application Installation (Mobile and Desktop) .............................................................................. 6

eTRAP Application Installation (Mobile)............................................................................................... 6

eTRAP Application Installation (Desktop)............................................................................................. 7

eTRAP Admin Console Installation (Desktop)....................................................................................... 8

Install the eTRAP Admin Console...................................................................................................... 8

eTRAP User Roles (Admin Console)........................................................................................................... 8

eTRAP User Role Matrix ........................................................................................................................ 9

Training Prerequisites & Tips .................................................................................................................. 10

eTRAP Setup Guide ..................................................................................................................................... 11

Routine Trapping Program...................................................................................................................... 11

Emergency Program (EP) ........................................................................................................................ 11

Year-round trapping................................................................................................................................ 11

Seasonal Trapping................................................................................................................................... 11

Preventive Release Program (PRP).......................................................................................................... 11

Grid systems............................................................................................................................................ 11

Risk Criteria ............................................................................................................................................. 12

Trap Numbering (ID) ............................................................................................................................... 13

Trap Placement and Rotation ................................................................................................................. 14

Property Survey Record(s)....................................................................................................................... 14

Generate & Print a Property Survey Record............................................................................................ 15

Reports.................................................................................................................................................... 18

Steps to Subscribe............................................................................................................................... 18

Using eTRAP ................................................................................................................................................ 21

eTRAP Application Workflow .................................................................................................................. 21

Check out a TrapBook ......................................................................................................................... 21

Trap Sites Screen................................................................................................................................. 23

Place a Trap......................................................................................................................................... 25

Perform Activities ............................................................................................................................... 26

Add or Update Host ........................................................................................................................ 27

Update Specimen Number.............................................................................................................. 28
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Action .............................................................................................................................................. 28

Relocate a trap.................................................................................................................................... 28

Retire a trap ........................................................................................................................................ 30

Reactivate (Unretire) a Retired Trap Site........................................................................................ 30

Entering Specimen Number(s)............................................................................................................ 32

Review Completed TrapBook.............................................................................................................. 33

Return a TrapBook .............................................................................................................................. 33

Collecting GPS Coordinates................................................................................................................. 35

Collect GPS ONLY ............................................................................................................................ 36

Admin Console ........................................................................................................................................ 37

TrapSites ............................................................................................................................................. 38

Servicing Data ..................................................................................................................................... 39

TrapBooks ........................................................................................................................................... 40

Reorder Sites....................................................................................................................................... 40

Lab Identification ................................................................................................................................ 40

Secondary Surveys.............................................................................................................................. 40

Reports................................................................................................................................................ 40

Subscription ........................................................................................................................................ 40

Book Spines......................................................................................................................................... 41

Mapping .............................................................................................................................................. 41

Mapping: Top Row of Tools............................................................................................................ 41

Mapping: Second Row - Tabs.......................................................................................................... 43

Create Routine Trapping Program.................................................................................................. 44

Create Emergency Program............................................................................................................ 47

View Lab Records................................................................................................................................ 51

QA/QC Records................................................................................................................................... 51

Criteria Data ........................................................................................................................................ 52

Staff..................................................................................................................................................... 55

Offices................................................................................................................................................. 55

Ribbon Menu....................................................................................................................................... 56
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Getting Help................................................................................................................................................ 60

By State ................................................................................................................................................... 60

Reporting an issue or requesting an enhancement........................................................................ 60

eTRAP Control Change Board (CCB)................................................................................................ 60

Appendices.................................................................................................................................................. 61

Appendix A: Address Data Entry Standards............................................................................................ 62

Appendix B: Reports................................................................................................................................ 65

Appendix C: Record a Barcode ................................................................................................................ 67

Appendix D: eTRAP Host List................................................................................................................... 68

Appendix E: State Specifics...................................................................................................................... 72

Florida ................................................................................................................................................. 72

Louisiana ............................................................................................................................................. 78

New York............................................................................................................................................. 78

Puerto Rico.......................................................................................................................................... 80

Risk Criteria ..................................................................................................................................... 80

Texas ................................................................................................................................................... 82

Glossary of Terms.................................................................................................................................... 86
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Staging, User Access, Installation

eTRAP Development Team Staging (IT Process)

1. Create Program(s)/State 

a. Create Office(s) (dependent on state needs)

b. Create Emergency Programs when necessary

2. Create at least one “Admin”

3. Load grid (if requested)

4. For new states needing eTRAP access: contact an eTRAP Subject Matter Expert 

Getting Help

User Access (HR Process)

A minimum of eAuthentication (eAuth) Level 1 must be in place to use either the eTRAP desktop 

console or mobile application. 

A request for Level 1 Access can be initiated here: 

https://identitymanager.eems.usda.gov/registration/index.aspx. (Figure 1)

Reach out to your local PPQ Human Resources Representative or contact eauthhelp@usda.gov for 

support.

Recover Forgotten eAuth User ID or Password

IMPORTANT! Your eAuth User ID and Password are your log in for eTRAP.

To recover User ID and/or Password: 

1. Go to https://www.eauth.usda.gov

2. Click on Manage Account 

3. Choose “Forgot Password” or “Forgot User ID” 

as needed and follow the prompts. (Figure 2) 

Figure 2. Recover eAuth User ID or Password

Figure 1 Request eAuth Level 1
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eTRAP Application Installation (Mobile and Desktop)

eTRAP Application Installation (Mobile)

App Store

eTRAP is available through the App Store for both Android and iOS devices for free. Search by name 

(eTRAP) and select install or get.

Apps@Work

eTRAP is automatically installed to all APHIS PPQ iPads. If the icon is not visible, the application can be 

located within the Apps@Work application and re-installed.

Ensure that you are connected to Wi-Fi, then open the “Apps@Work” application 

on your iPad (Figure 3). 

Locate “eTRAP” from the list. (Figure 4)

Select by tapping the eTRAP icon and select “Install” to install.

Log In

Log in using your eAuth User ID and Password. (Figure 5) To recover if forgotten, see the previous 

section Recover Forgotten eAuth User ID or Password.

Figure 3. Apps@Work icon

Figure 4. Apps@Work application list view

Figure 5. eTRAP log in
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eTRAP Application Installation (Desktop)

This process is under review for simpler workflow and may find a more permanent solution in the future. 

To allow individual machine (PC) access to the Microsoft Store, supervisors should contact CEC IT. This 

access may take a few days and several PC shutdowns to complete. 

Once access to the Microsoft Store is attained, the eTRAP application is available in the Microsoft Store

for free. 

Open a web browser and navigate to: www.microsoft.com

Select the search option at the top right (Figure 6) 

and type “eTRAP” in the search bar.

Select the eTRAP icon and select “Get” to download.

(Figure 7)

Figure 6. Microsoft Store - Search

Figure 7. Microsoft Store - eTRAP download
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eTRAP Admin Console Installation (Desktop)

This application is a desktop resource for managers and trappers and is configured 

for program specific activities. This includes mapping and reporting functionalities, 

activity monitoring, quality assurance/quality control (QA/QC) as well as data 

editing. Although data entry is possible in the Admin Console, it is limited to data 

editing and QA/QC efforts by supervisors or eTRAP Admins.

For more information, see the section detailing use of the eTRAP Admin 

Console. See Figure 8 for desktop icon.

Install the eTRAP Admin Console

Open a web browser and navigate to: https://etrap.aphis.usda.gov

Click on ‘Install eTRAP Admin Console’ button and click ‘Run’ on the pop-up at the bottom of the screen.

The program will launch, and an eAuth login screen will appear. If you have a LincPass you should 

automatically be logged in. If you do not have a LincPass, you will use your eAuth username and password 

to login to eTRAP on the desktop. The eTRAP user will need to indicate their supervisor’s name.

For future use, double-click the shortcut on the desktop.

Note: The Admin Console will need to be reinstalled after any operating system changes. The Admi

Console will automatically update without any intervention although the application may need to be 

closed and reopened to apply an update.

eTRAP User Roles (Admin Console)

Each state should consider appropriate hierarchy for eTRAP supervision and management. 

At least one Admin is assigned per state/territory by the eTRAP Development team. An Admin has 

authority to assign and promote user roles and assign users to other offices(s). Consult the User Role 

Matrix to determine appropriate user role on the next page. (Table 1)

The Admin role has the most permissions. Assign this role carefully. Generally, there are only a few Admin 

roles assigned per state or territory. 

For more information, see the section detailing use of the eTRAP Admin Console. 

Figure 8. Admin Console 

desktop icon
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eTRAP User Role Matrix

View Restriction Legend

X = No restricted view

A = If Assigned

E = Employees

O = By Office

P = If Performed

S = For Self 

T = For Trapper

Permitted 

Activity Trapper

Power 

Trapper

Supervisor 

QA

Power 

Supervisor 

QA

Admin QA/QC Screener Identifier EP 

Generator

View Servicings P O All All X

Add Servicing 

Record X X X

Alter Servicing 

Info X X X

Edit Servicings All All X

Delete 

Servicings X X

Back In Time 

Feature

X X X

Delete Criteria X X X

Reorder 

TrapSites A O All All X

Edit TrapSites A O All All X

Initiate 

Emergency 

Program

X X

View TrapBooks O O All All X

Merge 

TrapBooks O All All X

Move TrapBook 

Office X X X

View TrapSites O O All All X

Place QA Files X X

View/Edit QA 

Records X X

Reports T T All All X

Manage 

Subscriptions S S S & E S & E X

Subscribe to 

Reports

S S All All X

Enter Lab 

Specimens X X X

View Lab 

Specimens

X S X

Edit/Delete 

Specimens X S X

Enter Lab 

Specimens X X

Table 1. eTRAP User Role Matrix
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Training Prerequisites & Tips

eTRAP users are expected to have a grasp of the following:

• Property Survey Record (PSR)

• Basic map skills – read and draw simple map

• Identification of local Fruit Fly hosts

• Trapping protocols

• Fruit Fly Identification (if field identification is required)

Data Collection Rules of Thumb:

What - Understand what is being collected: survey protocol, training on app

Where to record - Do no harm. Beware of PII and when it can/should be collected

How - Be consistent with how you collect data. i.e. “ST” versus “Street” 

(See “Address Data Entry Standards” Appendix)

Submit - Do not hold onto data. Submit daily. Upload/sync your data by returning the TrapBook.

Report - Get help and communicate issues immediately.

Common Error Messages

“Error”, “Unable to login. To see why, please log into the eTRAP Website. Go there now?”, “Yes”, “No”

Log in to view details on the error. 

Most commonly, you will be prompted to update/change eAuthentication password.

“No eTRAP Account”, “You do not have a valid eTRAP account, or your account is inactive.”, “OK”

Contact your supervisor to activate your eTRAP account. You must login that day or eTRAP will 

automatically deactivate your account that night and you will have to contact your supervisor for 

reinstatement.
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eTRAP Setup Guide

The following standards are provided as a guide and recommendation to support surveillance programs 

using the eTRAP application. Some operational deviations may occur due to state specific requirements. 

If possible, eTRAP users should review and conform to the below standards.

Routine Trapping Program

A routine trapping program is implemented to survey for economically important pests and is based on 

standard protocols and approved detection guidelines.

See Mapping Section for information on creating routine programs. 

Emergency Program (EP)

Emergency Programs are triggered when pests of regulatory importance are detected. Identify pest and 

refer to the species-specific Action Plan for your state. Emergency delimitation programs involve the 

increased trapping densities in 81 square miles around detections to monitor pest populations. 

See Mapping Section for information on creating emergency programs. 

Year-round trapping

Year-round trapping occurs in areas that are suitable for fruit fly establishment if left unchecked due to 

host availability, climate, and open pathways. 

Seasonal Trapping

Seasonal trapping is performed specifically during a time frame, or season, where condition(s) are 

suitable for fruit flies (if introduced) because host varieties, climate, or pathways are present during that 

time. Follow the trapping methods for “routine trapping” or “emergency program” trapping.

At the end of the season, traps are marked as “serviced/discarded.” This will retire the trap until the start 

of the following season, when it can be unretired in the eTRAP application.

Preventive Release Program (PRP)

Only a few states are currently part of a PRP program using sterile Mediterranean or Mexican fruit flies. 

Please refer to Appendix E: State Specifics for trapping guidelines to set up new PRP trapping programs.

Grid systems

Applying a grid system aids in establishing trap densities within a defined area and assists in navigation 

and orientation while performing trapping activities. Any survey program should use a standardized grid 

system. The most consistent grid is an in-house generated one-mile square for the state. 

Where available, the Public Land Survey System (PLSS) may also be employed. PLSS, often referred to as 

Township and Range, divides an area into 36 square mile survey townships subdivided into one-mile 

square sections. For those states who do not have a statewide PLSS, creation of a statewide one-mile 

square grid is recommended.
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Risk Criteria

Evaluating risk is an important aspect for any survey program. Risk assessment is conducted based on 

established criteria as well as host availability. Trap density is dependent on the risk level of each trapping 

grid, as well as the percent of the grid trappable. 

Evaluating risk and focusing resources should be strategic and proactive to maximize program surveillance 

capabilities. Trap density is established by state and program trapping guidelines and driven by 

documented risk criteria.

Criteria guidelines below are found in the National Exotic Fruit Fly Detection Trapping Guidelines but 

varies from state to state.

See Appendix E: State Specifics for examples.

Criteria 1 - (High Risk) – Based on identified risk points that are considered in proximity to host production 

areas or potential primary pathways that could be introduced through means of conveyance. *

Criteria 2 - (Medium Risk) – Based on identified risk points that are considered distant to host production 

areas or potential secondary pathways and probability for movement is moderate. *

Criteria 3 - (Low Risk) – Based on identified risk points considered to have limited known hosts that are 

not near host production areas or potential tertiary pathways and probability for movement is low. *

Criteria 4 - (Marginal Risk) – Based on identified risk points that are considered very distant to host 

production areas or any potential pathways with limited to no movement, accessibility, host material,

and/or not suitable to sustain the pest. *

*Supervisors should evaluate risk criteria as it relates specifically to their state and program trapping 

guidelines. Similar environments may have varying levels of risk depending on the local evaluation of 

variables.
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Trap Numbering (ID)

Assigning trap numbers is important for identification of traps and insect samples. Trap numbers, also 

referred to as the “Trap ID”, match insect identification in the ID Laboratory results back to a specified 

location and trap type. Below are general guidelines for numbering traps in eTRAP depending on the 

program type. 

Depending on climate, host availability and life cycle of the fly (one or more generations per year), a 

routine or emergency trapping program may be either seasonal or year-round.

See Appendix E: State Specifics for sample trap numbering standards and the specifics for each state.

Routine Trapping Programs

Traps are numbered consecutively in each grid section to facilitate program consistency. The eTRAP 

application does not allow duplicate numbers within the same grid for routine or emergency trapping 

programs. 

Letter designation (A-D) after the trap number indicates alternate site locations for trap(s) relocations, if 

applicable.

Emergency Programs (EP)

Trap numbering for emergency programs are state-specific. eTRAP automatically starts trap numbers at 

50 or 200 depending on the trap used. This can be manually adjusted to another number. Refer to 

Appendix E: State Specifics
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Trap Placement and Rotation

Consult with program management and program documentation available such as National Exotic Fruit 

Fly Detection Trapping Guidelines or IAEA Trapping Guidelines for area-wide fruit fly programs. See 

Appendix E: State Specifics for examples of trapping protocols.

Trap sites are created in the field using the mobile application and device. For workflow, see Place a 

Trap.

Property Survey Record(s)

Property Survey Records (PSR) are used to identify and describe the physical location of hosts and traps 

and all associated activities such as servicing, baiting or relocations for that trap site. The eTRAP 

application records Property Survey Records as “TrapSites”. There may be multiple trap types at one trap 

site. 

Property Survey Records are organized within their corresponding trapping grids in the TrapBook. Be sure 

to protect Personally Identifiable Information (PII). 

To view example Property Survey Record cards, see Appendix E: State Specifics

What is important to document on a Property Survey Record?

The Property Survey Record should document all information relating to that property. Refer to state 

specific protocols for final guidance. Below are some data to consider recording:

1. TrapBook related records: Trap(s) rotation schedule and location, grid identifier, host used for 

trapping at each site, type of trap(s), physical address for each site used, a map for each site 

being used, trapping grid, GPS, county, landmarks and notes pertinent to location of traps or 

property hazards. 

2. Trap relocations, if applicable:

Trap Relocations: Show up to 4 alternate sites (properties), designated A-D within the trapping 

grid. These are used for quarterly relocations based on host availability and seasonality. If trap 

site was established as a permanent site, only one site will be shown on property survey record. 

Locations within a grid section identified for a trap rotation. This may be just 1 site (Permanent) 

or up to 4.

Updating the Property Survey Record

The property survey record is to be updated for each site visit with activities performed by the trapper. 

The PSR should be compared to eTRAP data to identify discrepancies. This should be completed in pencil

and include the date, site and host where the trap(s) is currently located, action completed (servicing, 

baited, skipped, missing/replaced, relocated), number of fruit fly specimens collected, and the initials of 

the Trapper. 

It is important to update data on the Property Survey Records and in eTRAP so that the two are identical.
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Generate & Print a Property Survey Record

Property Survey Forms can be manually generated or downloaded and printed from eTRAP, depending 

on the level of detail necessary and state-specific requirements.

Generate a Property Survey Record Manually

See Appendix E: State Specifics for examples.

Generate a Property Survey Record Using an Existing eTRAP TrapBook 

Step 1: Open the eTRAP Admin Console from a desktop PC. 

(Figure 9)

Step 2: Choose “TrapSites” from the 

eTRAP Admin Console home screen.

(Figure 10)

Step 3: Select “Book” and click apply. (Figure 11)

Figure 10. eTRAP Admin Console home screen

Figure 9. eTRAP Admin Console icon

Figure 11. Book Dropdown Selection
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Step 4: Put the trap sites in ascending order by selecting the # sign. (Figure 12)

Step 5: Select all the sites with the same number, right click and select “Print FFD-2 Pages...”. (Figure 13)

** Check printer tray for paper color, if FFD-2 is color-coded.

Step 6: Adjust the map scale and choose the basemap. Click OK. (Figure 14)

Figure 12. Sort Trap Sites

Figure 13. Print FFD-2 selection

Figure 14. Set Map Scale and Basemap type
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Step 7: An .xlsx spreadsheet opens and images can be adjusted. (Figure 15)

Step 8: Edit heading information, if needed. The host often needs correction.

Things to keep in mind:

1. For quick results, it is best to print property records in the 

morning when less users are entering data. 

2. The last two services are automatically pulled into this FFD2. (See Figure 32: Lines 11 and 12) This is a good time to 

record the date for the next relocation.

Figure 15. Editable FFD-2 Records
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Reports

eTRAP has a robust reporting feature to aid monitoring and decision making for eTRAP users. Reports can 

be filtered to provide detailed views and are exported to an excel spreadsheet for analysis and review. 

Further analysis using additional software is then possible to fulfill operational reporting needs.

eTRAP users should consider the reports available within eTRAP and subscribe to those providing the 

information necessary for program monitoring and decision-making. 

By default, the “Weekly Report” is sent to all trappers. This report shows the individual trapper’s weekly 

program activities as well as the number of traps assigned to them. Additional report subscriptions may 

be recommended by management.

To view the full list of available reports, see Appendix B: Reports.

Steps to Subscribe 

1. Login to eTRAP Admin Console from your desktop.

2. Select the Reports tab. (Figure 16)

3. Select the report name from the list. To view the full list of available reports, see Appendix B: 

Reports.

 

Figure 16. Admin Console menu
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4. To subscribe to a report, select name(s) from either the Staff or Office drop-down lists. This is 

automatically generated with your login and multiple staff selections can be made. (Figure 17) 

 

 

Optional filtering: The report generated can be further filtered by county, host(s), trapbook(s) or a 

specific grid by selecting from the drop-down lists (see upper right section of Figure 17). 

5. Select a frequency and time frame for the report. 

There is a dropdown for a number and time frame. 

(Figure 18)

7. Select a starting date using the calendar dropdown option. (Figure 19)

 

Figure 17. Staff or Office selection

Figure 18. Report frequency setting

Figure 19. Calendar option
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8. Reports will be emailed only to the person specified here. (Figure 20)

 

9. Select the “Subscribe” button and then select “Ok”. (Figures 21 and 22)

 

Figure 20. Additional report recipients

Figure 21. Subscribe button

Figure 22. Final step
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Using eTRAP

eTRAP application (Mobile and Desktop):

Data is collected (entered) in the mobile and desktop eTRAP applications. The mobile application, used 

by surveyors, is the recommended data entry point with a desktop version available as a backup. Data 

are collected in the field and uploaded daily.

eTRAP Admin Console (Desktop):

This application is a desktop resource for managers and trappers and is configured for program specific 

activities. This includes mapping and reporting functionalities, activity monitoring, quality 

assurance/quality control (QA/QC) as well as data editing. Although data entry is possible in the Admin 

Console, it is limited to data editing and QA/QC efforts by supervisors or eTRAP Admins. 

eTRAP Application Workflow

The eTRAP mobile application is accessed from a mobile device (iPhone, iPad, other) while the desktop 

application is accessed from your PC. The mobile and desktop applications are exact copies of each 

other. 

Property survey records (trap sites) are organized into TrapBooks, each designed to contain one day’s

work. For this, it is required to login to eTRAP application and download the assigned TrapBook.

Check out a TrapBook

Ensure strong Wi-Fi connection. Open 

eTRAP from the device. Log in using your 

eAuth Username and Password. (Figure 23)

Select Get Books and download the assigned trap book. (Figure 24)

Figure 24. eTRAP start menu

Figure 23. eTRAP Login
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Choose from Choose an office or EP. (Figure 25) 

Your office should be listed at the top. If performing for 

another office, scroll down the list to locate it.

Tap the office name to see the associated book list. 

OR

Choose from the list of Books assigned to you:

(Figure 25)

Select the book by tapping in the checkbox to the left of the 

book name and adding a check mark. 

You may select more than one TrapBook at a time.

Finally, select Download at the bottom of the screen.

(See red box on Figure 25)

You will be prompted to confirm your selection. Tap “OK”.

(Figure 26)

Depending on your Wi-Fi connection, it may take some time for the 

TrapBook(s) to download. 

Check to make sure book is downloaded before leaving office.

Within the eTRAP mobile application, select Trap Sites to confirm TrapBook download success.

Most states operate in offline mode with special cases operating with cellular data use in the field. 

Figure 25. Office or Books assigned

Figure 26. "Ok" to confirm
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Servicing a downloaded TrapBook

Once TrapBook(s) are downloaded in the office, the trapper should:

• Evaluate and review Property Survey Records for the TrapBook assigned. 

• Consider route and re-order Property Survey Records (if necessary).

Once arrived at the trap site, open the eTRAP mobile 

application on your mobile device. Then select “Trap 

Sites”. (Figure 27)

Trap Sites Screen

Understanding the Trap Sites main screen is crucial. There are many activities that can be performed on 

the Trap Sites screen. (See Figure 28 on the next page)

A color code symbolizes the status of tasks:

RED colored text means that an action must be taken.

GREEN colored text signals that all seems to be OK. 

BLUE text is used for descriptive information. Text in BLUE contains links to other eTRAP interfaces.

Figure 27. eTRAP Main Menu
 

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Trap Sites Diagram

Figure 30. Trap Sites main screen

Figure 29. Grid sections (STRs) within selected TrapBook

NOTE: Next to each grid

NO checkmark = No service yet.

 

Green checkmarks = All traps have been serviced.

Purple checkmarks = Partially serviced.

Figure 28. Trap Sites screen

Back button...Use it once finished and ready to 

“Return” TrapBook.

Tap this location icon to make GPS Coordinate 

Changes.

If GREEN, coordinates are already recorded for 

the selected Trap Site.

If RED, coordinates are missing.

See GPS Coordinate Collection section to correct 

this error.

Tap this icon to make notes related to the site.

Tap here to access all grid sections (STRs) 

contained within the selected TrapBook. (Figure 

29)

Tap the TrapBook name to switch between 

downloaded TrapBooks.

NOT

Be sure of the correct TrapBook while working. 

Tap here to see a list of all the traps contained 

within the active grid section (STR). Checkmarks 

indicate completion as in option D above. 

Tap here to enter updates on activities related to 

the active trap site.

Tap here to reset map view centered on your 

current position.

Turning GPS on displays your current location on 

the map symbolized by a blue dot.

Place, create Inactive, or Retire trap sites and 

more.

Tap here to identify the nearest non-serviced trap 

to your current location.

Tap here to toggle between street and aerial 

imagery basemap views.

NO

Interactive 

map window
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Place a Trap

Site selection and trap placement are determined by survey protocol and rely on fruit fly host availability 

and other state-specific risk factors. Trap sites are established at the beginning a detection program.

A trap may be placed at any time for a variety of reasons, based on risk assessment by program 

management.

To place a trap:

Select the “More...” option from the bottom right of the 

Trap Sites screen. (Figure 30)

Select “Place Trap(s)”. (Figure 31) 

Then choose between a “New Site” or “Existing Site”. (Figure 

32)

Figure 30. More... option to place a trap

Figure 31. Place Trap(s)

Figure 32. New or Existing site
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Complete the data form on the site including the site number, grid section, and complete site address

(including city and county). If criteria were set for this grid in the eTRAP Admin Console, the trap goals 

will be displayed while placing traps. For each trap, tap “Add Trap”. Once all traps are added, tap “Place”

to be returned to the Trap Sites screen to view newly placed traps.

Use the interactive map window 

to zoom in (Figure 33) or out 

(Figure 34) to check location and 

review the entire section.

If desired, the basemap can be 

toggled between Street and 

Aerial views using the drop down 

below the map.

Perform Activities

The “Perform Activities” option from the Trap Site screen 

produces an interface for data entry related to the selected trap 

site. (See red box Figure 35)

Host, Action and Spec # data can be updated here. Along the 

bottom of the Perform Activities screen, the ten most recent

data entries for the selected trap site are listed in table form. 

(Figure 36)

**Always ensure the property survey records match the servicing history in eTRAP. 

Figure 35. "Perform Activities" option

Figure 36. Perform Activities – Data fields

Figure 33. Trap Sites Map Zoom IN Figure 34. Trap Sites Map Zoom OUT
Last Updated: 30 April 2021 10:18 27

Add or Update Host

If placing new traps in a host, select "???" in host column to 

choose from a list of hosts. (Figure 37)

To update host, select the existing host abbreviation in the 

host column for a drop-down menu. Select host used from 

the list provided. (Figure 38)

If using a host not listed, select HOS. Document type of host 

on property survey record. 

If using a non-host, select NON.

See Appendix D: eTRAP Host List

Figure 38. Host list

Figure 37. Enter host species prompt
Last Updated: 30 April 2021 10:18 28

Update Specimen Number

To update the specimen number, select the blue text in the “Spec #” column, and enter the new number

of specimens. (See previous Figure 36)

Action

To record activities or edit entries at a selected trap site, tap the blue text under the Action column. If 

no previous action is recorded, “Select” in blue is shown. (See previous Figure 36) 

Notes can be recorded for each action by selecting the notes icon. (See previous Figure 36)

Select the type of action performed 

from the list. (Figure 39)

Selecting “None” will record no change 

and display “Select” on the main 

Perform Activities screen. 

Relocate a trap

An existing trap can be relocated to a new site or 

rotated to an existing site. “R/L to Existing” or “R/L to 

New” options are found as blue links on the Perform 

Activities screen for the site selected. (Figure 40)

Figure 39. Action/trap service list

Figure 40. Perform Activities: Relocate options in blue
Last Updated: 30 April 2021 10:18 29

If relocating to an existing site, a list of inactive sites (oldest to newest) is presented. Select the desired

location from this list (Figure 41) or from the list of retired sites below (Figure 42).

If relocating to a new site, you will be required to input site information (Figure 43) including grid name, 

address, GPS coordinate capture, and go to Perform Activities to enter host name. (Figure 44)

Figure 41. Inactive sites Figure 42. Retired sites

Figure 43. Enter new site data

Figure 44. Enter new site GPS coordinates and notes.
Last Updated: 30 April 2021 10:18 30

Retire a trap

If discarding a trap (i.e. seasonal, after an emergency 

delimitation program, host tree removed, property owner no 

longer wants trap on site, etc.), select “Discarded”. (See red

box in Figure 45) Upon returning the TrapBook, those 

discarded traps will be labelled as “retired”.

Reactivate (Unretire) a Retired Trap Site

First, confirm the trap(s) to reactivate. 

From the Trap Sites screen, select “More” at the bottom right 

of the screen. (Figure 46)

 

Then select “Show Retired TrapSites on Map”. (Figure 47)

The retired trap sites will appear on the map as right facing grey triangle(s) with the trap site number 

over it. (Figure 48)

Figure 45. Perform Activities - Discarded

Figure 46. Trap Sites screen - More

Figure 47. Show Retired TrapSites on Map

Figure 48. Grey triangles representing retired sites 
Last Updated: 30 April 2021 10:18 31

Once the trap that is going to be unretired is determined, click “More” once again, but this time select 

“Place Trap(s)”. 

Then select “Existing Site”. (Figure 49)

A list of all the active and retired sites will appear in the downloaded book. The active sites are listed

first, followed by the retired traps. The active sites are noted as “(A)” and the retired sites as “(R)”. 

(Figure 50) Select the retired site you wish to activate from this list. 

 

Enter the trap information in the screen that appears next. Select “Add Trap”. Select the appropriate 

data for Type, Host and Survey Type. Finally, select “Place”, complete the fields, and then choose “OK”. 

(Figures 51 through 53)

Figure 49. Place Trap - Existing Site

Figure 50. TrapSites - Active (A) and Retired (R)

Figure 51. Add Trap and Place

Figure 53. Complete trap placement - Ok

Figure 52. Add Trap data fields
Last Updated: 30 April 2021 10:18 32

Entering Specimen Number(s)

If suspect/target pests are captured, select the blue zero under Spec #. (Figure 54)

In the following screen, select “Tap to select” and select the suspected pest from the list. This specimen 

list will vary depending on Office/Program. (Figures 55 and 56)

Next select the zero next to the specimen just entered. A minimum of 1 must be selected so the trap 

record will indicate that a specimen was submitted for identification. (Figure 57)

If barcodes are used, refer to Appendix C: Record a Barcode.

Refer to state protocol for additional directions on completing sample collections and submission 

activities.

Figure 54. Suspect specimen captured

Figure 56. Specimens list

Figure 55. Tap to select to enter suspected specimen

Figure 57. Specimens count
Last Updated: 30 April 2021 10:18 33

Review Completed TrapBook

Once all traps have been serviced within your assigned TrapBook, always review before returning to the 

office to be sure it is complete. From the Trap Sites screen, select the TrapBook name to see a list of all 

the traps contained within the active grid section (STR). Be sure each trap site is marked with a GREEN

checkmark to indicate completion. (Figure 58) To review these options, see the Trap Sites Diagram.

Return a TrapBook

Once you have fully reviewed the TrapBook to confirm completion, you can return the updated 

TrapBook to the main database. This requires a strong Wi-Fi connection and a little time to complete.

To return the TrapBook:

From the Trap Sites screen, tap the back arrow and select “Yes” to return to the main eTRAP menu. 

(Figure 59)

From the main eTRAP menu, select “Return Books”. (Figure 60)

Figure 58. Green checks indicating completion

Figure 59. Back to eTRAP main menu

Figure 60. eTRAP main menu
Last Updated: 30 April 2021 10:18 34

Select the TrapBook to upload (return) and allow a few moments for the summary of activities to 

display. Any RED text indicates incomplete items. (Figure 61) 

Review to be sure all information displayed is accurate.

Tap “Return Book” at the bottom of the screen (see red box in Figure 61) and tap “Yes” to confirm.

Depending on Wi-Fi bandwidth and number of TrapBooks returned, this could take a little time. Once 

complete, tap “< eTRAP Main Menu” to begin another task or choose “Log out” and close the 

application (double tap the Home button; swipe up and away).

The displayed summary 

corresponds to the selected 

TrapBook. 

Select the TrapBook to view 

the appropriate summary of 

activities.

Figure 61. TrapBook Report
Last Updated: 30 April 2021 10:18 35

Collecting GPS Coordinates

Best use tips:

1. Be sure Location Services are ON (iPad Settings App > Privacy menu)

a. Give the integrated GPS receiver time to locate itself

b. If using an external GPS receiver, be sure it is ON and give time for calibration.

2. Do your best to locate the device in a clear area. Look up. Step away from tree canopy or other 

cover.

3. Orient to the sky. Hold the device up and flat with the screen oriented to the sky.

4. Once in place, open the Apple native Maps application first and allow the GPS receiver to locate 

you. Then return to the eTRAP application.

5. “Let the GPS settle”. Give it time to locate.

6. Moving slowly can help the receiver fix your location. Get to your location and give it time to 

readjust/connect.

7. Since most land mass is in the northern hemisphere, facing south increases the likelihood of the 

highest number of satellites in range.

8. As a last resort, or if from a more trusted GPS source, enter coordinates manually from another 

device. 

Correct Missing GPS on selected Trap Site

It is important to ensure that GPS coordinates match the 

actual site’s location. 

There are two ways to change or capture site coordinates: 

1. Manually

(using an external GPS receiver)

Tap the GPS icon (See red box in Figure 62)

Select “Manual” (See red box Figure 63)

Enter the Latitude and Longitude

2. Automatically 

(using the device integrated receiver)

Tap the GPS icon (See red box in Figure 62)

Select “Yes” (See red box Figure 63)

Tap “Capture” to record (Figure 64)

Confirm by tapping “Ok” (Figure 64)

Figure 62. GPS icon

Figure 63. Set GPS options Figure 64. Capture GPS Coordinates
Last Updated: 30 April 2021 10:18 36

Collect GPS ONLY

A GPS point, the latitude and longitude of your current location, can be collected on its own with no trap 

site selected and for any reason. From the main eTRAP, before signing in, the option “GPS Only” is 

available. 

Select “GPS Only”. (Figure 65) 

Then tap “Start” to initiate the integrated GPS receiver attempting to locate satellites within range. 

Finally, tap “Stop” to lock the coordinates. (Figure 66)

Figure 65. GPS Only option Figure 66. Lock GPS coordinates
Last Updated: 30 April 2021 10:18 37

Admin Console

This application is a desktop resource for managers and trappers and is configured for program specific 

activities. This includes mapping and reporting functionalities, activity monitoring, quality 

assurance/quality control (QA/QC) as well as data editing. Although data entry is possible in the Admin 

Console, it is limited to data editing and QA/QC efforts by supervisors or eTRAP Admins.

Consult the Admin Console eTRAP User Role Matrix for activity permissions by assigned role.

The main Admin Console menu contains buttons which access the functions listed above. (Figure 67) 

Descriptions of each option are to follow.

Figure 67. Admin Console home screen
Last Updated: 30 April 2021 10:18 38

TrapSites

Creating and editing TrapSites may be conducted in the Admin Console as described below. TrapSites 

may also be created in the field using the mobile application on your mobile device. This function allows 

for creation of new and editing existing TrapSites.

To place a new trap, complete the following steps. (Figure 68)

1. Select “Add New” to view the all fields ready to be completed.

2. Add the “Site #” and “Site Letter”

3. Status: From the dropdown list, select Active.

4. Enter “Latitude” & “Longitude”

5. Add the “Address” for the location of the trap(s) installed

6. Enter the “Grid” where the trap is located. 

7. Select the appropriate “Municipio/County” 

8. Select the appropriate “City/Barrio”

9. Add “Notes” that will specify host location to guide the trapper to the trap site.

10. Add the “Traps” & “Host” at this location. Survey type is either Routine, PRP, or EP.

11. Select your “Office” and the “Book” where the trap(s) will be included

12. Verify all the boxes for any errors and click “SAVE RECORD”

Figure 68. Trap Sites form

Map 

displays 

grids

Office Name

Active, Inactive, 

Do Not Use or 

Retired Traps

Click Apply

to conduct 

the query List of Office 

TrapBooks

Grid (STR) list 

within Office

Step 2 Step 3 Step 4 Step 5 Step 6

Step 7 Step 8 Step 9 Step 10 Step 11 Step 12

Step 1
Last Updated: 30 April 2021 10:18 39

Servicing Data

This feature supports quality assessment and quality control efforts and aids daily workload review and 

management. It provides filtering to pull servicing information on TrapBooks. This includes trapper 

routes being serviced and timestamps on activities completed. Adjustments to service data entries are 

enabled here as well and can be corrected, by an authorized user, based on communication between 

the supervisor and trapper.

Filter the data needed. Then review visually, populate further, or export to Excel for further analysis. 

(Figure 69)

 Enter Start Date

 Enter End Date

 Enter Grid Number

 Click Apply

Admins may also adjust a relocation 

data entry error by selecting “Change 

Relocation”. (Figure 70)

Note: When relocations are corrected 

in servicing data, the TrapSite status 

(active/inactive) must also be changed

in the TrapSite screen. 

Figure 69. Servicing Data - Request

Figure 70. Servicing Data - Results
Last Updated: 30 April 2021 10:18 40

TrapBooks

This feature allows supervisors to assign TrapBooks to individual trappers and set the frequency of 

servicing and baiting. 

A trap book should contain a workload that can be completed in one day by a trapper.

Travel distance from office, traffic congestion, number of TrapSites, and routing order, and complexity 

of the lures/trap replacement scheduled within the book area all considerations. Even the most well 

thought out trap books should be reviewed routinely and realigned to be sure each contain a day’s 

work.

TrapBook approvals are dependent on individual state program management.

TrapBooks are typically made using a 3-ring binder. Binders are easy to find, user-friendly, and allow for 

easy additions of maps, Property Survey Records, and other program information. 

TrapBooks for Emergency Programs

eTRAP automatically creates one TrapBook per square mile grid. For more information and detailed 

steps, see the section under eTRAP Setup Guide called Emergency Program (EP).

Reorder Sites

A tool used to quickly convert TrapSite ID based on program objectives.

Lab Identification

Used by the lab to finalize and/or confirm the specimens submitted to lab, this feature also enables 

correction on a service and entry of data on larval finds.

Lab submission sheet requests the user input the grid number and then select corresponding service 

specimen submission to finalize ID.

Secondary Surveys

This function filters by date range, user, grid, TrapBook, office, site number and letter, and the survey 

type. Currently, in Florida, Secondary Surveys are conducted for Giant African Snail and Lychee Mite. 

The data can also be exported to an Excel file.

Reports

A wide range of standard reports allow the user to filter data to monitor, review, and manage eTRAP 

data collection.

See description of reports offered in Appendix B: Reports.

Subscription

Users can subscribe to Reports, receiving Reports by email at set prescribed frequencies.

See Steps to Subscribe for details.
 

Last Updated: 30 April 2021 10:18 41

Book Spines

This function enables printing of book spines for TrapBooks made with 3-ring binders. The spine displays 

detailed information about the TrapBook: name, trapping grids, survey type, trapper, county, trap types 

and numbers. 

Mapping

**Requires ideal internet/network connectivity to use.

This function allows access to many mapping components, including view, edit, print maps, edit map 

layers, create staff assignment maps, create and view emergency program delimitation areas, and view 

PRP flight paths

Among many options, this function supports a map view of: 

• trapping area

• trap placement

• wild flies

• Routine Trapping or Emergency Programs (EP)

• flight paths in PRP release blocks (if applicable)

• buffers set 

• daily activities. 

Mapping: Top Row of Tools

Adding External Data

External data may be imported (and exported) for further analysis. (Figure 71) 

“Open Shapefile” allows a user to load an .shp file from their computer into the mapping section. 

Shapefiles can also be added under Tools -> Manage Program Spatial Data on the main top bar.

“Add XY Data” allows a user to load GPS coordinates from an Excel file.

“Add ArcGIS Online” allows a user to log into their ArcGIS Online account from which data can be 

directly loaded into eTRAP.

Printing Functions

Print functions include: Page Setup, Print Preview and Print tools

Figure 71. Mapping function: Import data

Figure 72. Mapping function: Print options
 

Last Updated: 30 April 2021 10:18 42

Page Setup allows the user to select the size, source, orientation, and custom margins of the map to 

print.

Print Preview allows the user to see what the map will look like printed. When printing oversized jobs, 

such as those printed on a plotter, the label display may vary slightly from this view.

Print opens the printer menu. 

Select the correct printer first and then choose “Apply”. 

Then close the window and choose the print icon again

as the page setup limits the options available to the 

printer selected. (Figure 73) 

Map Display Navigation

1. Back: Shows previously used map view(s).

2. Forward: Skips ahead one map view (when applicable).

3. Refresh: Reloads the map view.

4. Select: Click to select a feature.

5. Identify: Pulls up the TrapSite Results or Criteria Results screens when a site is selected.

6. Pan: Moves/drags the map view. 

7. Zoom In: Zooms the map view in.

8. Zoom Out: Zooms the map view out.

9. Measure Distance: Allows one to measure the distance between two points.

10. Drop-down menu allowing the user to change the basemap from the default Street map to Aerial, 

Hybrid, or OSMStreet.

Figure 73. Print menu

Figure 74. Admin Console Mapping tool ribbon

Figure 75. Map display tools numbered

 1 2 3 4 5 6 7 8 9 10 
Last Updated: 30 April 2021 10:18 43

Mapping: Second Row - Tabs

By TrapSite and TrapSite Results

Select from the “Filter by TrapSite” or “TrapSite Results” tabs and then click “Zoom to Filter Extents” to 

filter the map display.

Filters can be applied to show TrapSites visited, activity performed within a date range, where a specific 

activity occurred, type of fly collected, trapper performing the activity, or locate a specific trap or host 

using “Where a service occurred with:”.

Filter by Criteria applies a filter to the map display by specific criteria and goal determining factors, and 

specifically within an office, county, grid, TrapBook, or staff assignment if needed.

Criteria Results shows the criteria data of the traps visualized in tabular form.

Section Maps allows a user to generate and print an individual grid map for placement in a physical 

TrapBook binder by typing the grid number into the box.

Route Maps allows a user to print a map showing the grids within a TrapBook and maps can be used in 

the cover of the physical TrapBook binder. By enabling the checkbox, the office location relative to the 

book grids is symbolized on the map with a green star icon.

Identify the grid

To identify the grid, select “Zoom to Point” Task Bar within the “Mapping” button from the Admin Console main menu. 

Enter the Latitude and Longitude and click “Apply”. 

View EP allows the user to view details on an emergency program. First, select the emergency program 

from the drop-down menu. On the sidebar, be sure the “View EP” layer is checked. The grid numbers 

and corresponding TrapBook names populate on the map.

TrapSite Time Shift allows for viewing trap sites by their previous status (active, inactive, retired, and Do 

Not Use) on a particular date.

Add/Edit Coordinates displays TrapSites according to what parameters are set under Filter By TrapSite. 

Select a record and then click on the map where you wish to place the coordinate.

Flight Paths allows a user to view the flight path of each individual Preventive Release Program sterile 

insect release flight, including the trip from the airport to the PRP release area. The pilot’s path over the 

release area can be viewed using the zoom tool.

Figure 76. Admin Console > Mapping 2nd Row Tabs
Last Updated: 30 April 2021 10:18 44

Create Routine Trapping Program

A routine trapping program is implemented to survey for economically important pests and is based on 

standard protocols and approved detection guidelines.

To set up trapping for a routine program, go to the 

“TrapBooks” tab from the Admin Console main menu. 

(Figure 77)

Next, select your office, create trap books, and assign them as appropriate. (Figure 78)

Figure 77. Admin Console > TrapBooks

Figure 78. TrapBooks form

1. Select your office.

2. Right click in this section for the option 

to create a book or rename books. 

TrapBooks can be assigned to employees 

here using the drop-down lists.

3. Assign the frequency traps are 

serviced and/or baited. This will make 

it easier for employees to see what 

traps are due in eTRAP.

Note: Grids with active trap

in the selected book will appear 

here.
Last Updated: 30 April 2021 10:18 45

Adding Mapping Elements

To add mapping layers, go to the “Tools” tab on the main 

Admin Console menu, select “Manage Program Spatial 

Data...”. (Figure 79)

The Manage Program Spatial Data form opens, and layers exported from ArcGIS as shapefiles may be 

uploaded and then added to the map. (Figures 80 and 81)

Figure 79. Manage Program Spatial Data...

Figure 80. Manage Program Spatial Data form

1. Upload a shapefile that you exported from ArcGIS 

using the “Add Layer from Shapefile” button.

2. Next add the uploaded shapefile to the map using 

the “Add Existing Layer” button.

To add a layer to the map:

Select that uploaded layer. 

Then select “Choose This Layer.”

Figure 81. Select; Add to the map view
Last Updated: 30 April 2021 10:18 46

Visuals can be edited from this screen after all map layers have been added. (Figure 82)

Figure 82. Edit map layer visuals

Check to show or hide the map layer.

Change the layer’s opacity.

Rename the map layer

by selecting the cell 

and editing the entry.

Change the layer’s color and 

save the changes.
 

Last Updated: 30 April 2021 10:18 47

Create Emergency Program 

Open the eTRAP Admin Console and select “Mapping”. 

(Figure 83) 

Next select the “Create EP” tab. (Figure 84) 

Complete steps 1-7 below to set up the emergency program. (Figures 85 and 86) 

Figure 83. Mapping button on Admin Console main 

Figure 84. Create EP tab

Figure 85. Emergency Program generation form

1A. If the EP already exists, 

find it in this drop-down list 

and select it.

1B. Enter a name for the EP 

here to create a new EP.

2. Select the fruit fly species 

name.

3. Select the date the 

first fly was found, or 

the day trapping 

started.
Last Updated: 30 April 2021 10:18 48

4. Enter the book prefix 

for the book spine.

5. Define the buffer level from the 

drop-down list. Then select the grids 

in the map to include.

6. If the EP area occurs within a 

Sterile Insect Technique or 

Preventive Release Program

release area, check this box.

7. Once you have the buffer selected 

correctly, confirm all entries. T and

then select “Generate Emergency 

Program.” This process will take a few 

minutes.

Figure 86. Emergency Program generation form (cont.)
Last Updated: 30 April 2021 10:18 49

Setting EP Trapping Goals

Criteria and goals can be set after the EP is created. The EP criteria and goal information is viewable in the 

eTRAP application (mobile and desktop) to guide users in the field. 

To modify an EP, select the “Tools” option from the Admin Console ribbon and then “EP Tools” to select 

the process to modify. (Figure 87)

Select Emergency Program: Select your EP 

from the drop-down list. (Figure 88)

Goal Column: The trap goal for the grid can 

be adjusted by selecting the cell and editing 

the number. (i.e. inaccessible, specific trap 

type preference, or lower/higher number 

preference) (Figure 88)

Trap goals are automatically set by eTRAP 

when the EP is generated. McPhail traps 

start at 200 and ME, CUE, TML and 2C/3C 

traps start at 50. (Figure 88)

Figure 87. Modify EP

Note: Another way to 

“Create EP” is here under 

“EP Tools”.

Figure 88. Edit EP Trap Goals
Last Updated: 30 April 2021 10:18 50

Managing EP Spines 

Creating TrapBook spines groups several trapping grids into one TrapBook for a single download. 

TrapBooks can be managed after the Emergency Program is created. eTRAP automatically creates one 

TrapBook per square mile grid.

To create or edit books, go to the “Tools” tab on the 

main Admin Console menu, select “EP Tools”, and then 

select “Manage EP Spines...”. (Figure 89)

A window opens allowing creation of TrapBook spines. Assign trapping grids and name TrapBooks to 

when assembling spines. (Figure 90)

Figure 89. EP Tools > Manage EP Spines

1. Select your EP.

2. Select the Buffer to 

create new EP spines.

3. Enter the name for the EP 

spine (i.e. first 3 of 

county/region and first letter 

of fly) and then select grids to 

assign to the EP spines.

NOTE: Select to print bind

spines of the EP books.

Figure 90. Manage EP Spines form
Last Updated: 30 April 2021 10:18 51

Editing EP Trapping Frequency

To update the frequency in which the trappers will bait 

or service traps, go to the “Tools” tab on the main Admin 

Console menu, select “EP Tools”, and then “Edit 

Frequencies...”. (Figure 91)

A new window will open. Select your EP from the drop-down list. (Figure 92)

TrapBook servicing and baiting frequencies can also be adjusted individually via the TrapBooks screen.

View Lab Records

This function allows for viewing specimens submitted to and confirmed by the Fruit Fly Identification 

Laboratory. This data is used to document and confirm specimen samples from the field, generate

sterile fly release and recovery reports, and to analyze over-flooding ratios for sterile wild flies in 

Preventive Release Programs.

QA/QC Records

This feature is currently under development.

Figure 91. EP Tools > Edit Frequencies

Figure 92. Edit Frequencies form

1. Select the box that indicates 

whether you will be baiting the 

traps, servicing them, or both.

2. Enter the frequency number (in days).
Last Updated: 30 April 2021 10:18 52

Criteria Data

For initial set up information, 

see the section on Risk Criteria.

Information entered in the 

eTRAP Admin Console under 

Criteria Data and the program 

auto-generates trap densities 

accordingly.

Use the top panel to search for 

criteria data using various 

filters. (Figure 93)

Based upon filters applied, data are displayed in the middle panel. (Figure 94)

Figure 93. Criteria Data filters

Figure 94. Criteria filter results displayed
Last Updated: 30 April 2021 10:18 53

Criteria are entered for each trap within the section so that goals can be determined for each trap type. 

(Figure 95)

Criteria, risk level, % trap-ability, and goal determining factors should be the same for each trap within 

the trapping grid (section).

Figure 95. Criteria risk factors
Last Updated: 30 April 2021 10:18 54

Trap goals, traps in field, deficits and surplus are displayed by trap type. (Figure 96)

Hover over each goal determining factor for a description. (Figure 97)

Figure 96. Criteria Risk - Trap information displayed

Figure 97. Criteria Risk - Goal Determining Factors
Last Updated: 30 April 2021 10:18 55

Goal adjustment serves to set the trap goal in sections designated “Risk Assessed”. (Figure 98)

Staff

This function is helpful to activate new employees and assign roles, manage existing employees, and 

move TDY employees from one office to another.

Offices

This function allows set up and editing of office information. 

Figure 98. Criteria Risk - "Risk Assessed"
Last Updated: 30 April 2021 10:18 56

Ribbon Menu

View tab

All menu items correspond to main screen buttons, except for the 

following:

TrapBook Return Logs - Used to review which books are checked out 

and have been returned.

Reports tab

Generate Reports – Corresponds to the Reports Macro Tab

Manage Subscriptions - Corresponds to the Subscriptions Macro 

Tab

Print Book Spines – Corresponds to Book Spines Tab

Figure 99. eTRAP Admin Console Ribbon 

Figure 100. eTRAP Admin 

Console View tab drop-down

Figure 101. eTRAP Admin Console Reports 

tab drop-down
Last Updated: 30 April 2021 10:18 57

Tools tab

Switch Program /State – This submenu is important to 

ensure that you are working with data from the correct 

program office and state. You can switch from state to 

state and programs within those states if the user has 

been granted access to states and offices.

Custom Query – This menu allows those with custom SQL 

queries to generate custom reports. 

Alter Servicing Info – This function allows the user to filter 

"Servicing Data" records requiring edits.

Manage Program Spatial Data – Shapefiles can be uploaded using this application. Shapefiles can be used 

to identify production areas or other points of interest in trapping grids.

Print Barcodes – This menu function generates barcodes for samples submitted for identification. On an 

emergency program, barcode color can be modified to distinguish specimen submissions caught in traps 

that fall within the program delimitation area from those that come from routine trapping.

For step by step instruction on scanning barcode data into eTRAP, see Appendix C: Record a Barcode

To print a barcode, select the “Type” from the drop-down menu to specify which adhesive label type used

or which style of vial slip used for wet traps and print. (Figures 103 and 104)

To print double-sided vial slips: After clicking “Print...”, go into printer properties and ensure 2-sided 

printing is enabled. Use 65# or higher cardstock to ensure that any pencil-written information on the slips 

is visible even when submerged in isopropyl alcohol within the vial.

Figure 102. eTRAP Admin Console Tools tab drop-down

Figure 103. Barcode type: Sticky Board (Uline S- Figure 104. Barcode type: Vial Slips (plain)
Last Updated: 30 April 2021 10:18 58

Admin Tools tab

**Only available for those with the Admin user role.

Edit Program Defaults – This feature produces a menu allowing changes to the program defaults. (Figure 

105)

Add Cities – This feature allows addition of cities to a county. These additions are viewed by anyone 

working in that county across all programs.

View Errors – Certain types of Admin Console errors are logged here. 

View Login Log... - Produces a report of all user logins.

Checked out Books – Produces a report of all books checked out in the country.

Merge Books – Allows the merging of one book into another book.

Upload Binary File – Function used by internal eTRAP developer team only.

Send Mail to All Active Users – This feature allows an email to be sent to all active eTRAP users.

Figure 105. Edit Program Defaults menu
Last Updated: 30 April 2021 10:18 59

EP Tools tab (Emergency Program (EP) Tools) 

**Only available for those with the Admin user role.

**For more details on Emergency Program set up, see the eTRAP Setup Guide > Emergency Programs 

section.

Create EP – Used to generate Emergency Delimitation Program using species-specific action plans or 

response guidelines. 

Manage EP Spines – Creates TrapBook spines for Emergency Programs.

EP Trap Goals – This function allows adjustments on existing EP Trap Goals.

Change Survey Type – This function allows survey types (routine, PRP or EP) to be changed. This change 

can be applied to a TrapBook, Program or grid. 

EP Edit Frequency –This function is used to change the trap servicing and baiting frequency per TrapBook

for TrapBooks in an Emergency Program.

Import AgNav Data – Import of aircraft flight data for Sterile Insect Release (SIT) and/or other aerial 

treatment applications. This imported data can then be viewed in the Mapping function.

Window tab 

It serves the same purpose as in most common Windows applications.

Check Login tab

Click on this menu to log back into the system after your session is timed out.
 

Last Updated: 30 April 2021 10:18 60

Getting Help

By State

This should be the starting point for all training, support issues, bugs, or requests for enhancements to 

eTRAP. Only after conference with your state eTRAP point of contact should a ticket be opened with MRP 

IT or a request made to the Control Change Board.

FLORIDA

Fox, Abbie J – APHIS, Director, Fruit Fly Exclusion and Detection (FFED) Program, Palmetto 

Keene, Georgia R – APHIS, Plant Health Safeguarding Specialist, Fruit Fly Exclusion and Detection (FFED) 

LOUISIANA

Williams, Kevin M – APHIS, Pest Survey Specialist, Baton Rouge

NEW YORK

Chamberlain, Brooke – APHIS, Plant Health Safeguarding Specialist, European Cherry Fruit Fly Program

PUERTO RICO

Colon-Cartagena, Ginna – APHIS, Supervisory PPQ Officer, Ponce, Puerto Rico

Diaz, Hector E – APHIS, PPQ Technician, Carolina Work Unit

Rodriguez Ruiz, Marcos – APHIS, PPQ Tech, Carolina Work Unit

Roldan, Daniel R – APHIS, Plant Protection Technician, Aguada Office, Plant Pest Survey

TEXAS

Dominguez, Leticia R, Plant Protection Technician

Garcia, Erik S – APHIS, Cartographic Technician, Edinburg, TX

Guerra, Ruben R – APHIS, Texas Assistant State Plant Health Director, Austin, TX

Salinas, Eduardo J – APHIS, Plant Health Safeguarding Specialist, Laredo TX Work Unit

Saenz, Velma – Export Certification Specialist, McAllen, TX Work Unit

Stuart, Noah A – APHIS, Data Analyst, Austin SPHD Office

Reporting an issue or requesting an enhancement

If an issue or “bug” is found while using eTRAP, this should be reported up to collaborate with the SME 

group listed above. If no solution is found, the eTRAP SME group will submit the issue to Wendolyn Beltz, 

eTRAP Change Control Board Lead and April Crosland, Branch Chief (PPQ/IT Liaison). The same process is 

followed for enhancement requests.

eTRAP Control Change Board (CCB)

An eTRAP Control Change Board was formed in July 2020 to establish workflows for the growing use and 

varied configuration of the eTRAP application. An issue or “bug” should be reported and solved through 

the MRP IT ticketing process. Changes or enhancements to the eTRAP application are submitted to the 

CCB for approval before enlisting the applications developer group for support.
Last Updated: 30 April 2021 10:18 61

Appendices
Last Updated: 30 April 2021 10:18 62

Appendix A: Address Data Entry Standards 

Standardized address guidelines are intended to direct consistent, searchable, and useful address entries 

into the eTRAP database.

Intersections

Use the direction abbreviation + “C/O” (corner of) + street name + ampersand (&) + street name. 

Correct: NE C/O 16TH ST W & CORTEZ RD

Incorrect: 16TH ST W @ CORTEZ RD

Special Characters

The following special characters should not be used in the address field.

~ ` ! @ $ % ^ * _ + = { } [ ] \ , < > . : ; “ ‘

Number Suffixes

Use ST, ND, RD, and TH as ordinal suffixes after street numbers. 

Correct: 403 23RD AVE W

Incorrect: 403 23 AVE W

Street Direction

Unless displayed otherwise on posted street signs, the direction abbreviation should be included after 

street abbreviation.

Correct: 915 10TH ST E 

Incorrect: 915 E 10TH ST

Street Numbers

Use numeral and suffix, instead of spelling out the number. 

Correct: 2341 5TH ST

Incorrect: 2341 FIFTH ST

Place Names

The place name can be included in parenthesis for clarification after an address. 

Correct: 505 10TH ST E (WALMART)

Incorrect: WALMART

Mobile Home Parks (MHP)

Use pound symbol (#) instead of the word “lot”. For trailer addresses, the park name can be included in 

parenthesis. Use abbreviation “MHP” for Mobile Home Park.

Correct: JOURNEY MHP #5 or 812 ADAMS LN (COLONIAL MHP)

Incorrect: LOT #5 JOURNEY MHP
Last Updated: 30 April 2021 10:18 63

Street Type Abbreviations

Use these standard abbreviations to abbreviate street types (i.e. Road, Street, Boulevard, etc.). 

Note these abbreviations should not be used for street names, only for street types. See Table 1 below.

Correct: 819 CAUSEWAY BLVD

Incorrect: 819 CSWY BLVD (street names should be spelled out)

Street Type Abbreviation

Alley ALY

Avenue AVE

Boulevard BLVD

Causeway CSWY

Center CTR

Circle CIR

Court CT

Cove COVE

Crossing XING

Drive DR

Expressway EXPY

Extension EXT

Heights HTS

Highway HWY

Landing LNDG

Lane LN

Loop LOOP

Parkway PKWY

Pike PIKE

Place PL

Plaza PLZ

Point PT

Road RD

Run RUN

Square SQ

State Road SR

Street ST

Terrace TER

Trace TRCE

Trail TRL

Turnpike TPKE

Way WAY

Table 2. Street Type Abbreviations
Last Updated: 30 April 2021 10:18 64

Street Directional Abbreviations

Use these standard abbreviations to abbreviate the street direction (North, South, etc.). 

Note these abbreviations should not be used for street names, only for street direction. 

See Table 2 below.

Correct: 170 SOUTH BLVD or 455 EDISON AVE S

Incorrect: 170 S BLVD (street names should be spelled out)

Direction Abbreviation

East E

North N

South S

West W

Building Type Abbreviations

Use these standard abbreviations to abbreviate the location type. 

Table 4. Building Type Abbreviations

Building Type Abbreviation

Apartment APT

Building BLDG

Park PARK

Suite STE

Table 3. Street Direction Abbreviations
Last Updated: 30 April 2021 10:18 65

Appendix B: Reports

Report Title Available to... Description

Active Sites on Date Supervisor Only Shows what sites were active/inactive on a 

particular date in the past.

Active TrapBooks Supervisor Only Displays the Trap Books assigned to each trapper 

and total traps and sites for the book.

EP Servicing Report Supervisor Only Shows servicing report for the specified Emergency 

Program, grouped by TrapBook.

EP Unserviced Sites Supervisor Only Shows sites that were not serviced in the given date 

range.

Found Traps Supervisor Only Displays trap(s) previously reported as 

missing/replaced or skipped that were located upon 

return to the site(s).

Helicoverpa NAPIS Supervisor Only Generates NAPIS spreadsheets for Helicoverpa 

Armigera.

Host Information Supervisor Only Displays host information from traps, tallied by type 

of host.

Lab Identifications Supervisor Only Shows lab identifications grouped by Survey Type 

and Trap Type.

Lab Mismatches Supervisor Only Shows instances where the lab has not received a 

specimen that was

entered in eTRAP, services with specimen whose 

field and lab identifications differ, lab identifications 

without a corresponding service, and lab 

identifications with low dye (marked sterile flies).

Monthly Report Supervisor Only Shows the number of traps of each type in the field, 

number serviced and relocated, and relocation 

percentages for the specified date range.

Relocation Time Gaps Supervisor Only Shows the time gaps between relocations.

Secondary Activities Supervisor Only Breakdown of Secondary Survey 

observations/collections by County and Office.

Servicing Report By Office Supervisor Only Shows servicing report for the specified office, 

grouped by Office, Book, Staff, County, and Survey 

Type.

Servicing Time Gaps Supervisor Only Shows the time gaps between servicings.

Sites with Missing Address Supervisor Only Shows new site locations that haven't had their 

addresses entered yet.

Skipped Traps Supervisor Only Displays traps marked “SK” or “M/R” in eTRAP.

Staff Service Detail Supervisor Only Shows the number of each trap type serviced, the 

total number of relocations and placements, and the 

number of sites visited.

Staff Structure Supervisor Only Shows the staff structure within work units.

Staff Workload Supervisor Only Displays the number of sites and traps assigned to 

each trapper.
Last Updated: 30 April 2021 10:18 66

Report Title Available to... Description

TrapBook Due Status Supervisor Only Lists TrapBooks and their next due dates.

TrapBook Statistics Supervisor Only Simple listing of TrapBook statistics.

TrapBook Totals Supervisor Only Simple listing of TrapBook totals.

Trapping Statistics Supervisor Only Displays total site visits, total relocations, and total 

fly submittals for the specified timeframe.

Triple Skipped Supervisor Only Shows traps that have been skipped 3 or more times 

in a row.

Wild Fly Supervisor Only Used for reporting wild flies entered in the Access 

database in Texas.

Baitings Overdue Trapper and 

Supervisor

Displays traps that are overdue for baiting.

Criteria Report Trapper and 

Supervisor

Shows risk criteria and trap density goal determining 

factors in the selected field office(s).

Criteria Report (Flat) Trapper and 

Supervisor

A flat, table version of the Criteria Report for data 

processing needs.

Do Not Use Sites Trapper and 

Supervisor

Lists sites that should not be used.

Fly Submissions Trapper and 

Supervisor

Displays all flies submitted within a date range.

New Sites Trapper and 

Supervisor

Shows the number of new sites (R/L to New, or 

completely new) created.

Print Book Spines Trapper and 

Supervisor

Generates TrapBook spine documents, with 

parameters to select width.

Relocations Overdue Trapper and 

Supervisor

Shows active sites that are overdue for their 

relocation, following the typical 12-week schedule.

Servicing Report By Staff Trapper and 

Supervisor

Shows servicing report for the specified office, 

grouped by Office, Staff, SurveyType, and County. 

(Will only show employees assigned to the 

respective office.)

Servicings Overdue Trapper and 

Supervisor

Shows active sites that are overdue for servicing, 

following the office survey schedules.

Sites Needing GAS Trapper and 

Supervisor

Shows sites that are lacking a Giant African Snail 

survey.

Sites Needing GPS Trapper and 

Supervisor

Shows sites that are lacking GPS coordinates.

Sites Without Host Tree 

Specified

Trapper and 

Supervisor

Shows Active and Inactive sites with traps at 

UNK/??? host trees.

Trapline Detail Trapper and 

Supervisor

Displays information about a particular Trap Book.

Unassigned Servicing 

Report

Trapper and 

Supervisor

Shows servicings performed by trappers on books 

that are not assigned to them.

Weekly Report Trapper and 

Supervisor

Weekly report that trappers receive by e-mail.
Last Updated: 30 April 2021 10:18 67

Appendix C: Record a Barcode

If barcodes are attributed to specimen submissions in the field, the lab can match this recorded barcode 

to identify the specimen received. 

When the specimen is processed in the lab using a reader, the bar or QR code scan will confirm that 

code in the Admin Console and all trap information is auto populated.

Scan a barcode/QR code in the field:

Note: A QR code may be scanned within this “Add Barcode” feature. 

1. Log into eTRAP as usual and check out 

your book. 

When you find a specimen, enter it in 

eTRAP as usual under “Perform 

Activities.” 

Select the action performed on the trap

and then tap the 0 under “Spec #.” 

(Figure C1)

2. After selecting the specimen type and quantity, under the specimen selection rows, tap “Add 

Barcode”. (Figure C2)

On the first attempt to scan a barcode or QR code eTRAP 

will prompt you to give it camera access. (Figure C3)

Tap “OK.” 

In subsequent uses, tapping “Add Barcode” will launch the 

camera automatically.

3. The camera scans very quickly. The barcode, once 

captured, will show as associated with that trap after 

the book is returned. (Figure C4)

Figure C1. Perform Activities > Spec # > '0'

Figure C2. "Add Barcode"

Figure C3. Access Camera

Figure C4. Barcode Collected
Last Updated: 30 April 2021 10:18 68

Appendix D: eTRAP Host List

(Varies by state in use)

eTRAP ID Common Name Scientific Name

??? Not Set Not Set

AKE akee Blighia sapida

ALM Almond (husk) Prunus dulcis

APP apple Malus domestica

APR apricot Prunus sp.

ARG Argan tree Argania spinosa

ART breadfruit Artocarpus altilis

AVA avocado Persea americana

BAP balsam apple Momordica balsamina

BAR barbados cherry Malpighia emarginata

BCH grumichama; brazilian cherry Eugenia brasiliensis 

BIG balsam pear; bitter gourd Momordica charantia

BLO Black olive Bucida buceras

BOR bourbon orange Ochrosia elliptica

BRB Barberry Berberis spp.

BSP black sapote Diospyros digyna

BTL beauty leaf Calophyllum inophyllum

CAI caimito; star apple Chrysophyllum cainito

CAL calamondin Citrofortunella mitis

CAN canistel; egg fruit Pouteria campechiana

CAR carambola; starfruit Averrhoa carambola

CAS cashew apple Anacardium occidentale

CAT cattley guava Psidium cattleianum

CCP Coccoplum Chrysobalanus icaco

CHM cherimoya Annona cherimola

CHN Chanar Geoffroea decorticans

CHY Cherry (sweet & sour) Prunus avium

CIT citron Citrus medica

CLG ceylon gooseberry Dovyalis hebecarpa

COF coffee Coffea arabica

COR Coralberry Symphoricarpos orbiculatus

CSP Citrus (unknown) Citrus spp.

CUC cucumber Cucumis sativus

CUS custard apple Annona reticulata

DAT Date Phoenix dactylifera

DOG Common dogwood Cornus sanguinea

DWP Dwarf papaya Carica quercifolia
Last Updated: 30 April 2021 10:18 69

eTRAP ID Common Name Scientific Name

FIG fig Ficus carica

GFT grapefruit Citrus x paradisi

GRK gourka Garcinia xanthochymus

GRP grape Vitis spp

GVA guava Psidium guajava

HAW hawthorne Crataegus spp

HGP hog plum Spondias mombin

HOS Other Host Hostia alia

JAB jaboticaba Myrciaria cauliflora

JAC jackfruit Artocarpus heterophyllus

JAP Japanese plum Prunus salicina

JAV java plum Syzygium cumini

JOC jocote Spondias purpurea

JPM Japanese persimmon Diospyros kaki

KAP kaffir plum Harpephyllum caffrum

KFL kaffir lime Citrus hystrix

KIA kei apple Dovyalis caffra

KLM key lime; mexican lime Citrus aurantiifolia

KMQ kumquat Fortunella japonica

KWI kiwi Actinidia chinensis

LBE Bell’s honeysuckle Lonicera x bella

LCA fly honeysuckle Lonicera canadensis

LCP Italian woodbine Lonicera caprifolium

LDI limber honeysuckle Lonicera dioica

LFR fragrant honeysuckle Lonicera fragrantissima

LHI hairy honeysuckle Lonicera hirsuta

LIN twinberry honeysuckle Lonicera involucrata

LIT litchi (lychi) Litchi chinensis

LJA Japanese honeysuckle Lonicera japonica

LMA Amur honeysuckle Lonicera maackii

LMN lemon Citrus limon

LMO Morrow’s honeysuckle Lonicera morrowii

LOB swamp fly honeysuckle Lonicera oblongifolia

LOG longan Dimocarpus longan

LOQ loquat Eriobotrya japonica

LRE grape honeysuckle Lonicera reticulata

LSE coral honeysuckle Lonicera sempervirens

LST Standish’s honeysuckle Lonicera standishii

LTA sweet Lime Citrus limetta

LTA (NY) Tatarian honeysuckle Lonicera tatarica
Last Updated: 30 April 2021 10:18 70

eTRAP ID Common Name Scientific Name

LVI mountain fly honeysuckle Lonicera villosa

LXY European fly honeysuckle Lonicera xylosteum

MAG mangosteen Garcinia mangostana

MAM mamey sapote Pouteria sapota

MAN mango Mangifera indica

MAP mountain apple Syzygium malaccense

MAR Santa Maria Calophyllum antillanum

MAY mamey, mammee apple Mammea americana

MUL white mulberry Morus spp.

MYR myrobalan Terminalia chebula

NAP natal plum Carissa macrocarpa

NEC nectarine Prunus persica

NON All Non-hosts non exercitus

OLV olive Olea europaea

ORJ orange jasmine Murraya paniculata

PAS passion fruit Passiflora spp

PAV sweet cherry Prunus avium

PAY papaya Carica papaya

PCE sour cherry Prunus cerasus

PCH peach Prunus persica

PEP bell pepper Capsicum annuum

PER pear Pyrus communis

PGU pineapple guava; feijoa Acca sellowiana

PLM plum Prunus sp.

POA pond apple Annona glabra

POM pomegranate Punica granatum

PRL persian lime Citrus latifolia

PSM persimmon Diospyros kaki/virginiana

PUM pummelo Citrus grandis

RAM rambutan Nephelium lappaceum

RAP rose apple Syzygium jambos

SAP sapodilla Manilkara zapota

SAS Satsuma Citrus unshiu

SAT satinleaf Chrysophyllum oliviforme

SCH surinam cherry Eugenia uniflora

SEA seagrape Coccoloba uvifera

SGA sugar apple Annona squamosa

SNO Snowberry Symphoricarpos albus L.

SOR sour orange Citrus aurantium

SOS soursop Annona muricata
Last Updated: 30 April 2021 10:18 71

eTRAP ID Common Name Scientific Name

SPC spanish cherry Mimusops elengi

SPO golden apple Spondias dulcis

SQH squash Cucurbita

SWO sweet orange Citrus sinensis

TAN tangerine Citrus reticulata

TGL tangelo Citrus x tangelo

TOM tomato Solanum lycopersicum

TRA tropical almond Terminalia spp.

TTO tree tomato Cyphomandra betacea

UNK Unknown Host Unknown

WAL walnut Juglans spp

WSP white sapote Casimiroa edulis

YLG ylang-ylang Cananga odorata

YOL yellow oleander Thevetia peruviana

For confirmation on state specific hosts, contact your state eTRAP point of contact. See section: Getting 

Help State Specifics.
Last Updated: 30 April 2021 10:18 72

Appendix E: State Specifics

Florida

For additional information, consult the Florida Cooperative Fruit Fly Exclusion and Detection Manual.

Trap/Lure Types and eTRAP Abbreviations

ML: 3C-baited Multilure trap

TML: Trimedlure-baited Jackson trap

ME: Methyl Eugenol-baited Jackson trap

CUE: Cuelure-baited Jackson trap

McP: Torula yeast-baited McPhail trap (used on emergency programs)

EX1: Experimental traps that may be placed at the same sites as other traps

Target Flies and eTRAP Abbreviations

ANA: Anastrepha suspensa, Caribbean fruit fly (wild flies established in Florida that are collected and 

submitted to the laboratory)

MED: Ceratitis capitata, Mediterranean fruit fly (dyed Medflies are released in PRP areas)

QAG: Bactrocera correcta, Guava fruit fly (used for Quality Assurance (QA) placement)

QAL: Bactrocera cucurbitae, Melon fly (used for QA placement)

QAM: Ceratitis capitata, Mediterranean fruit fly (used for QA placement in routine trapping areas)

QAO: Bactrocera dorsalis, oriental fruit fly (used for QA placement)

QAX: Anastrepha ludens, Mexican fruit fly (used for QA placement)

SUS: A suspect target fly of any species. Note this should not be used unless the fly is confirmed with the 

Supervisor to not be a QA fly.

Risk Criteria Definitions

Criteria I

International ports of entry plus one-mile surrounding ports.

Criteria II

Areas presenting high risk of illegal fruit introduction that may contain larvae: including all densely 

populated areas of the state, with coverage at local airports, private marinas, migrant labor camps and at 

fruit vendors known to handle international shipments.

Criteria III

Commercial fruit and vegetable production areas, home sites on primary and secondary roads in rural 

areas where hosts are located. Consider businesses such as truck stops, markets, gas stations and other 

places people may congregate in rural areas, if hosts are available.

Criteria IV

Section of land not accessible for trapping: including lakes, airports runways and heavily forested areas,

etc.
Last Updated: 30 April 2021 10:18 73

Appendix E: State Specifics

Florida (continued)

Trap Relocation

Traps should be relocated 4 times each year to improve detection of exotic fruit flies. Trap relocation 

should be based on host availability and seasonality. The only exception to this would be a trap placed at 

a high-risk permanent site (see next section). 

All traps should have 4 locations and be relocated quarterly. eTRAP prompts the user to relocate. 

• Routine or seasonal traps – traps serviced on 3-week cycle (21 days) should be relocated every 12 

weeks for a total of 4 relocations per year. This can be accomplished by relocating 24% of traps 

each servicing. 

• High risk and/or PRP – traps serviced on a 2-week cycle (14 days) should be relocated every 12 

weeks for a total of 4 relocations per year. This can be accomplished by relocating 16% of traps 

each servicing. 

Permanent Sites Definition

A permanent site (trap) is one that is never relocated. It remains, usually in a high risk area where the 

trapper and supervisor believe there is a need for it. These sites are not at the discretion of the trapper.

Supervisors must always approve these sites. 

Justifications for a permanent site include:

• Safety issues

• Limited hosts/non hosts on or near dangerous highways/roads/areas

• Ethnic produce markets

• Ethnic growers

• Migrant camps

• Religious sites likely to have ethnic gardens

• Ethnic restaurants

• Dumpsites or landfills

• International ports, marinas and waterways

• National and state parks (restaurant and picnic areas)

• Wholesale produce centers and packinghouses

County Trapping Designation*

High-Risk: Hillsborough**, Pinellas, Manatee, Sarasota, Orange, Palm Beach**, Broward**, MiamiDade**

Seasonal: Alachua, Bay, Clay, Duval, Escambia, Flagler, Nassau, Okaloosa, Putnam, Santa Rosa, St. Johns, 

and part of Volusia

Routine: Brevard, Charlotte, Citrus, Collier, DeSoto, Glades, Hardee, Hendry, Hernando, Highlands, 

Indian River, Lake, Lee, Marion, Martin, Monroe, Okeechobee, Osceola, Pasco, Polk, Seminole, St. Lucie, 

Sumter, and part of Volusia

*Subject to change with demographic changes and risk assessment 

**Preventive Release Program (PRP) county
Last Updated: 30 April 2021 10:18 74

Appendix E: State Specifics

Florida (continued)

Trap Densities

In High-Risk Counties:

Criteria I:

Trimedlure Traps 16 per sq. mi.

Methyl Eugenol Traps 5 per sq. mi.

Cuelure Traps 2 per sq. mi.

MultiLure Traps 5 per sq. mi.

Criteria II:

Trimedlure Traps 10 per sq. mi.

Methyl Eugenol Traps 3 per sq. mi.

Cuelure Traps 1 per sq. mi.

MultiLure Traps 2 per sq. mi.

Criteria III:

Trimedlure Traps 2 per sq. mi.

Methyl Eugenol Traps 1 per sq. mi.

Cuelure Traps 1 per sq. mi.

MultiLure Traps Risk-Assessed

In Other Counties Conducting Year-Round 

Trapping:

Criteria I:

Trimedlure Traps 10 per sq. mi.

Methyl Eugenol Traps 3 per sq. mi.

Cuelure Traps 1 per sq. mi.

MultiLure Traps 3 per sq. mi.

Criteria II:

Trimedlure Traps 5 per sq. mi.

Methyl Eugenol Traps 1 per sq. mi.

Cuelure Traps 1 per sq. mi.

MultiLure/McPhail Traps 1 per sq. mi.

Criteria III:

Trimedlure Traps 1 per 2 linear mi.

Methyl Eugenol Traps 1 per 3rd TML site

Cuelure Traps 1 per 3rd TML site

MultiLure Traps Risk-Assessed

In Seasonal Trapping Areas 

(Trapped March-November):

Criteria I:

Trimedlure Traps 5 per sq. mi.

Methyl Eugenol Traps 1 per sq. mi.

Cuelure Traps 1 per sq. mi.

MultiLure Traps 1 per sq. mi.

Criteria II:

Trimedlure Traps 1 per sq. mi.

Methyl Eugenol Traps 1 per sq. mi.

Cuelure Traps 1 per sq. mi.

MultiLure Traps 1 per sq. mi.

Criteria III:

Trimedlure Traps Risk-Assessed

Methyl Eugenol Traps Risk-Assessed

Cuelure Traps Risk-Assessed

MultiLure Traps Risk-Assessed

In Preventive Release Program 

Release Blocks and Buffer Areas:

MultiLure Traps 5 per square mile

Trimedlure Traps 1 per square mile

Cuelure Traps As per Criteria designation

Methyl Eugenol Traps As per Criteria designation
Last Updated: 30 April 2021 10:18 75

Appendix E: State Specifics

Florida (continued)

Trap Numbering

In High-Risk Counties:

Criteria 1 – Jackson traps are numbered 1-16; ML traps are numbered 17-21

Criteria 2 – Jackson traps are numbered 1-10; ML traps are numbered 11-12

Criteria 3 – Jackson traps are numbered 1-2; ML traps (risk-assessed for placement) are numbered 3-4

In Other Counties (year-round trapping): 

Criteria 1 – Jackson traps are numbered 1-10; ML traps are numbered 11-13

Criteria 2 – Jackson traps are numbered 1-5; ML is numbered 6

Criteria 3 – Jackson traps are numbered beginning with 1 and continues consecutively per assigned criteria 

(1 per 2 linear mi.); ML traps (risk-assessed) would be assigned a number as required (other than a number 

assigned to a Jackson trap) 

In Seasonal Trapping Areas:

Criteria 1 – Jackson traps are numbered 1-5; ML is numbered 6

Criteria 2 – Jackson trap is numbered 1; ML is numbered 2

Criteria 3 - Follow same guidelines as noted in Other Counties (year-round trapping)

In Preventive Release Program Release and Trap Protocol Areas:

TML is numbered 1; MLs are numbered 11, 12, 13, 14, 15

On an Emergency Program:

All existing traps incorporated into EP trap lines retain their original numbers

EP Jackson traps start at 50 and increase

McPhail traps start at 200 and increase

TrapBook Naming

Trapping protocols differ depending on survey type: routine, PRP, or emergency program trapping. A 

TrapBook should include only one survey type and should not be mixed.

Both routine and PRP books are named with three standardized letters denoting the county the book is 

in (do not mix sections in different counties within a book) followed by three digits. 

Ex. Sarasota County book #3 is called “SAR003”; Palm Beach County book #10 is called “PBC010”

For emergency programs, consult the Florida Cooperative FFED Manual and the genus-specific action 

plan to determine the correct naming convention and trap array for the target fly detected.
Last Updated: 30 April 2021 10:18 76

Appendix E: State Specifics

Florida (continued)

Property Survey Record

Figure FL01. Front of Trimedlure-baited trap site-specific FFD-2
Last Updated: 30 April 2021 10:18 77

Appendix E: State Specifics

Florida (continued)

Note the last 7 slots are shaded to remind the trapper to prepare a new FFD-2.

The cardstock used when printing each individual FFD-2 is color-coded in the following method:

• White is used for single TML sites

• Blue is used to combine a CUE trap along with either a TML or ML trap

• Green is used to combine an ME trap along with either a TML or ML trap

• Purple is used to combine a CUE and ME along with either a TML or ML trap

• Yellow is used for a single ML trap

• Gold is used for an Emergency Program (EP) FFD-2

Figure FL02. Back of Trimedlure-baited trap-site specific FFD-2
Last Updated: 30 April 2021 10:18 78

Louisiana

No state specific data has been submitted at this point. Direct inquiries to the point of contact listed 

under Getting Help by State.

New York

Risk Criteria Definitions

Criteria I 

Grids containing 1 or more cherry orchards of any size, or a survey grid containing at least one (1) ECFF 

find.

Criteria II 

Area containing ECFF host material and that follow a predicted dispersion trend for ECFF.

Criteria III 

Area containing ECFF host material but does not follow a predicted dispersion trend.

Criteria IV 

Section of land not accessible for trapping: including lakes, airports runways, farmland and heavily 

forested areas, etc.
Last Updated: 30 April 2021 10:18 79

Appendix E: State Specifics

New York (continued)

Property Survey Record

ECFF
Last Updated: 30 April 2021 10:18 80

Puerto Rico

The Puerto Rico and US Virgin Island Fruit Fly Trapping Manual revised in 2016 is the approved Manual 

covering all requirements for Fruit Fly Trapping.

There are two Plant Pest Survey Offices located in the Cargo Area of the Luis Muñoz Marin Airport:

(Carolina Work Unit) and Aguada Pest Survey Office (Ponce Work Unit)

Risk Criteria

Designated Ports for Criteria 1 (5 TML – 1 ME- 1 CUE- 5 ML)

• Cataño Piers

• San Juan Piers

• Carolina Luis Muñoz Marin Airport (SJU)

• Fajardo Marina

• Yabucoa Piers

• Cabo Rojo, Boqueron Sector (DRNA)

• Cabo Rojo, Boqueron Sector (FURA)

• Guayanilla Piers

• Guayanilla Fishing Village

• Ponce Pier

• Aguadilla Rafael Hernandez Airport (BQN)

Criteria 2 (5 TML – 1 ME- 1 CUE- 1 ML)
Last Updated: 30 April 2021 10:18 81

Appendix E: State Specifics

Puerto Rico (continued)

Property Survey Record (SAMPLE)
Last Updated: 30 April 2021 10:18 82

Texas

Property Survey Record(s)

Property Survey Records are used to describe where fruit fly traps are located on the property, the host, 

and all servicing records for that trap site number.

There are several ways of making Property Survey Record cards as outlined below.

Manually draw the map on the Property Survey Record Card. Write the book (or trap line), grid and 

quad (trap site number), city, county, address and any other information, location of trap, host, property 

type, and lat/longs. (Figure TX1)

Figure TX1. Texas blank Property Survey 
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Appendix E: State Specifics

Texas (continued)

 

Open a Property Survey Record card in an Excel sheet. Information is typed into the Excel sheet. The 

mapping area is filled in by copying the portion from a mapping source using snipping tool and pasted to 

the mapping area on the card. Then it is printed. (Figure TX2)

Figure TX2. Texas Property Survey Card in 
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Appendix E: State Specifics

Texas (continued)

Print a Property Survey Record card from eTRAP. Select TrapSites on eTRAP Admin Console main 

screen. (Figure TX3)

Select the office, book or grid, survey type. Then click Apply. (Figure TX4)

Select all the locations that need Property Survey Record Cards. (multiple cards can be selected to be 

generated at the same time). (Figure TX5)

Figure TX3. Admin Console main 

Figure TX4. TrapSites data 
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Appendix E: State Specifics

Texas (continued)

Right click and select Print FFD-2 Pages. (Figure TX6)

In the next pop up, the basemap (Street, Aerial, Hybrid, or 

OSM Street) can be changed to your preference and the map 

scale can be moved as well. (Figure TX7)

The TX RGV Quints layer can be unchecked, so that the grid 

line does not show on the map portion. There is also the 

option of showing all sites on the map or just the only site by 

checking the box. Click OK.

The Property Survey Record Cards are exported to Excel and 

can then be printed.

Figure TX6. Select locations

Figure TX6. Print FFD-2 

P

Figure TX7. Extra options pop up
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Glossary of Terms

Term Definitio

Admin Console This desktop resource for managers and trappers is configured 

for program specific activities, such as setting up and organizing 

programs, mapping, activity monitoring and QA/QC. 

Book Spine Printed on cardstock and placed in the spine of the physical 

trap-book binder. Shows the book name, county, grids, and 

trap counts.

Emergency Program (EP) Initiated when an actionable pest is detected. A delimitation 

program involves increased survey effort to determine the size 

and spread of a population (if it exists). If a trigger is met, an 

eradication program is initiated, in which control tactics are 

used to wipe out the population, and regulatory efforts may be 

stood up to keep entities producing host material in 

compliance.

eTRAP Electronic Trap Recording & Accounting Program

GPS Global Positioning System. An accurate worldwide navigational 

and surveying facility based on the reception of signals from an 

array of orbiting satellites. In short, the GPS tells you where 

you are on Earth.

Inactive (site) An alternate site used in states/territories that relocate traps

within a trap site between 4 locations. Only 1 of the locations 

will be active at any given time; the other 3 will be inactive. 

Personally Identifiable Information 

(PII)

Any representation of information that permits the identity of 

an individual to whom the information applies to be reasonably 

inferred by either direct or indirect means. ... It is the 

responsibility of the individual user to protect data to which 

they have access.

Property Survey Record A form containing either hand-drawn or eTRAP-generated site 

map(s), location of trap(s) within a site, host information, GPS 

coordinates, applicable notes, and servicing history at that site. 

These are placed in a physical TrapBook.

Preventative Release Program 

(PRP)

A program utilizing Sterile Insect Technique (SIT) to overflood 

an area with sterile insects to prevent establishment of any 

potential wild fly incursions. Among states that use eTRAP, 

only Texas and Florida have PRP.

Retired (site) A site where traps have been discarded that will not continue 

to be used in routine trapping. Retired sites can be “un-retired” 

if need be.

R/L...Relocated eTRAP shorthand for the term “relocated”.

Routine Regular surveillance for actionable insects.
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Term Definitio

Sterile Insect Technique (SIT) A biological birth control method wherein sterile insects are 

released in great numbers to overflood any potential wild flies 

in the area in the hopes that any wild female will mate with a 

sterile male and lay infertile eggs. For tephritid fruit flies, the 

target sterile wild fly overflooding ratio is 100:1.

TrapBook In eTRAP, a day’s work of trapping, usually comprised of 

multiple adjacent grids. TrapBooks can also refer to the physical 

binders that contain route maps, section maps, and property 

survey forms.

TrapSite A site where a trap or traps are placed in the field.