Advancing Animal Disease Traceability 

Road Map for Oregon 

A THREE-YEAR PLAN 

Submitted by: Submitted To: 

Ryan P. Scholz, DVM MPH Leonard E. Eldridge, Jr., DVM 

State Veterinarian Area Veterinarian in Charge- AK/OR/WA 

Oregon Department of Agriculture USDA APHIS VS 

635 Capitol St NE, Salem, OR 97301 1550 Irving St SW, Tumwater, WA 98510 

503-986-4680 360-753-9430 

Submitted June 01, 2021 

1 
 

In compliance with the Americans with Disabilities Act, 

this publication will be made available in alternate formats upon request. 

2 
 

 

 

 

 

 

 

 

 

 

 

Table of Contents 

1 Executive Summary ........................................................................................................................................ 5 

2 Current Traceability Status...........................................................................................................................7 

2.1 Who are we? .............................................................................................................................................7 

2.2 Where are we now?................................................................................................................................7 

2.3 Strengths and Challenges ...................................................................................................................8 

2.4 Opportunities...........................................................................................................................................8 

2.5 Inventory of Existing Infrastructure and Suitability Assessment .........................................9 

2.5.1 Human Resources .............................................................................................................................9 

2.5.2 Space Availability ..............................................................................................................................9 

2.5.3 Connectivity Resources ..................................................................................................................9 

2.5.4 Access to USDA ADT and State Animal Health Program Resources ..............................9 

2.5.5 Organization of all Paper Records Used to Access ADT Information ...........................10 

2.5.6 Computerized Data Management Capability.........................................................................10 

2.5.7 Automated Data Capture Capability.........................................................................................10 

3 Traceability Requirements ..........................................................................................................................12 

3.1 Strategic Goal(s)...................................................................................................................................12 

3.2 Programmatic Goal(s) (Objectives) ...............................................................................................12 

3.3 Animal Disease Traceability Performance Measures ..............................................................12 

3.4 Data Requirements..............................................................................................................................12 

3.4.1 Location Information Standards ................................................................................................12 

3.4.2 Will the State be using official identification ear tags beyond only accredited 

veterinarians as a part of regulatory work? ..........................................................................................13 

3.4.3 What volume of official identification tags is expected for use? ....................................13 

3.4.4 What data requirements exist for commuter herd agreements? ...................................13 

3.4.5 How and when will data be shared with other States, Tribes, Territories, and USDA 

13 

3.5 Information Technology Plan...........................................................................................................13 

3.6 Resource Requirements ....................................................................................................................14 

3.7 Organizational Needs .........................................................................................................................14 

3.7.1 Executive Support...........................................................................................................................14 

3.7.2 Coordination and Oversight Procedures.................................................................................14 
 

 

 

 

 

3.7.3 Policy ...................................................................................................................................................14 

3.7.4 Staffing................................................................................................................................................14 

3.7.5 Budget Requirements....................................................................................................................14 

3.7.6 Outreach.............................................................................................................................................15 

3.8 Monitoring and Reporting Interstate Movement Activity......................................................15 

4 Traceability Implementation....................................................................................................................... 17 

4.1 Ranking of Priorities for Advancement ........................................................................................ 17 

4.1.1 Fiscal Year 2021 Goals: ................................................................................................................. 17 

4.1.2 Fiscal Year 2022-2023 Goals..................................................................................................... 17 

4.2 Implementation of Objectives.......................................................................................................... 17 

4.2.1 Resources needed to meet FY2021 goals: ............................................................................. 17 

4.2.2 Resources Needed to meet FY 2022-2023 Goals ..............................................................18 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1 Executive Summary 

The Oregon Department of Agriculture (ODA) has the responsibility to take measures to 

prevent, control, and eradicate contagious and communicable diseases of livestock in Oregon. 

To this task, the ODA must rely on its ability to locate infected possibly exposed animals as 

quickly as possible. Having credible animal identification and other epidemiological information 

is key to a successful resolution of a disease outbreak. Oregon has an efficient animal disease 

traceability (ADT) system in place, however, continual upgrades and improvements must be 

made to stay current with evolving technologies, capabilities, and regulatory expectations. Our 

system contains both electronically generated and digitized paper-based form data. We 

continue to expand our electronic based forms and electronic based data entry capabilities to 

meet the ultimate goal of tracing animals at the speed of commerce. 

Our functional traceability system includes databases that contain certain animal health 

related information as well as change of animal ownership transactions associated with 

livestock brand inspection requirements. Our program has the physical addresses for 

thousands of livestock operations as well as owner contact and animal species information for 

each transaction. 

Oregon currently uses the following systems to aid in disease traceability: 

• Animal health import permits and Interstate Certificate of Inspection (ICVI) are required 

for entry into Oregon and their data are stored in a state database. This information is 

searchable by our staff and can be exported in various formats to communicate with 

other federal or state database systems if needed. 

• Brucellosis Official Calfhood Vaccinate (OCV) ear tags, official USDA bright tags, and 

official RFID identification information are recorded in our state database. This 

information is searchable by our staff and can be exported in other formats if needed, 

and official ID device numbers are uploaded into the USDA Animal Health Event 

Repository nightly. This activity is heavily supported by APHIS funds. 

• Key information on outgoing ICVI’s is recorded in our state database. This information is 

searchable by our staff and can be exported in other formats if needed. All outgoing 

ICVI’s, including paper-based certificates are sent to other states in a digital format 

compliant with the USAHA eCVI Data Standard. This activity is heavily supported by 

APHIS funds. 

• Oregon has developed an online database which allows accredited veterinarians to 

generate ICVIs, Brucellosis Vaccination Records, Tuberculosis Test Reports, Brucellosis 

Test Reports, and Equine Infectious Anemia Reports electronically, free of charge. This 

database is also shared with Washington State allowing Washington Accredited 

Veterinarians access to the system. 

• Livestock auction market brand inspection records, including consignor address, buyer 

address, and destination address, are entered into state database within 24 hours of the 

sale. Data are searchable by our staff and can be exported in other formats if needed. 

• Private party field brand inspections are scanned and partially entered into state 
 

 

 

 

 

 

 

databases. These documents are searchable by our staff and are available for exporting 

in a number of different formats if needed. 

Oregon’s long-term plan is to continually review our current systems and determine how they 

can be improved in order to increase our ability to meet traceability goals established in 

USDA’S framework for animal disease traceability. It is our goal to reduce the amount of paperbased data we have to process. Oregon’s data systems are capable of accepting RFID data, and 

ODA has been working with accredited veterinarians and producers to support voluntary 

adoption of RFID by providing free RFID ear tags and cost-free RFID reader loans. APHIS 

funding has been used to purchase RFID readers for use at livestock markets, as well as shortterm loans to accredited veterinarians and livestock producers. 

Oregon currently relies on APHIS funding to pay for personnel for data input and data 

maintenance for the ADT program. Without this funding, Oregon would not be able to 

accomplish our goals with current personnel. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2 Current Traceability Status 

2.1 WHO ARE WE? 

The Animal Health (AHP) and Livestock Identification program activities are an integral part of 

the Food Safety and Animal Health Program Area located within the Oregon Department of 

Agriculture (ODA). Our stakeholders include livestock producers as well as the general public. 

Livestock based industries continue to be a top contributor to the state of Oregon’s economy. 

Additionally, we strive to partner closely with other states to enhance trade and movement of 

livestock and their products. We provide the assurance that healthy animals and wholesome 

products are in commerce channels. We use our animal traceability capabilities to quickly trace 

and investigate reports of disease to source locations as well as any high-risk contacts. Our 

livestock traceability system is also used to assist food safety related trace backs and 

investigations. 

2.2 WHERE ARE WE NOW? 

The work to build an efficient animal traceability system began over ten years ago with the 

implementation of an electronic brand inspection database for use at approved markets in 

Oregon. The Livestock Identification program decided to design its system around 

commercially available software rather than spending undue amount of time and money 

developing an in-house system. Ft. Supply Technologies was the company used to supply the 

on-line data management services. Data transfer hubs were installed in all of Oregon’s 

livestock markets. Markets are the sites of the majority of change of ownerships for cattle and 

brand inspection protocols at those sites were already in place. A brand inspection for cattle is 

mandatory in Oregon when there is a change of ownership, when animals leave the state, and at 

slaughter. Hand held electronic data loggers are used by agency brand inspectors to record all 

change of ownership transactions during market sales. The data collected is downloaded 

automatically into our database at the end of every sale. Private party brand inspections are 

still paper based although records are stored electronically with searchable owner and location 

information fields. 

Currently, the Livestock Identification Program has over 10 years of brand inspection related 

data stored in our database. This information, when coupled with the Animal Health Program 

(AHP) related data (e.g., animal identification from CVIs, identification from brucellosis testing, 

identification TB testing and certain laboratory testing), provides powerful traceability 

capabilities. The AHP database and Livestock Identification program databases are closely 

linked allowing for quick and efficient traceability capabilities. 

Building on the success of our brand inspection databases, the AHP began developing an 

animal health traceability database in 2015. For over 5 years now, ODA has been digitizing all 

paper traceability records, including CVIs, Brucellosis Vaccination records, Official 

Identification reports, and Tuberculosis Test Records, and storing them in our searchable 

database. This database captures location information as well as all official identification into 

searchable fields within the database, recording approximately 500,000 individual official 

identification devices annually. All paper CVIs that are digitized through our database are 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

shared electronically with receiving states with an XML data file, allowing Oregon to share 

100% of Oregon-origin export CVIs as electronic CVIs, regardless of the original format of the 

CVI. 

In 2018, ODA continued our efforts to advance the implementation of electronic traceability 

records by developing and releasing the Oregon Veterinarian Information System, an online 

system developed by ODA to provide Oregon accredited veterinarians cost-free access to 

electronic CVIs, as well as test and vaccine records. In 2019, this system was expanded to 

provide cost-free access to Washington accredited veterinarians. ODA currently receives over 

2/3 of all Oregon-origin traceability documents electronically through the OVIS system. 

In September 2020, Oregon became one of the first states in the nation to begin automatically 

sharing all animal health events with the USDA’s Animal Health Event Repository (AHER). 

Animal health events (official identification device, encounter type, encounter date) are 

automatically shared each night with USDA, and historic records dating back to 2018 have 

been uploaded to AHER. 

Beginning in January 2020, ODA began distributing free RFID eartags to Oregon accredited 

veterinarians as well as Oregon livestock producers. To date, ODA has distributed 

approximately 180,000 free RFID eartags. To support the adoption of RFID devices, ODA 

created an RFID tag reader loan program for veterinarians as well as Oregon livestock 

producers. ODA maintains several sets of RFID readers and handheld PDA devices which are 

loaned free-of-charge to accredited veterinarians and Oregon livestock producers to allow 

evaluation of several different RFID reader models in their operations. 

2.3 STRENGTHS AND CHALLENGES 

The first and foremost strength of our ADT program is the quality and knowledge base of our 

personnel. Our brand inspectors know the industry in which they work, and locally they are 

known and respected by the producers in the communities where they work and live. Because 

of their strong connection to the local livestock communities, our brand inspectors also know 

the local livestock industries and how/when livestock move within the state, providing critical 

knowledge and experience in intra-state traceability. 

Building on the local knowledge and experience of our Brand Inspectors, ODA’s District 

Veterinarians and State Veterinarian provide extensive knowledge of the statewide ADT 

system. ODA’s Animal Health traceability databases were designed and developed in-house by 

one of our District Veterinarians (now the Oregon State Veterinarian), allowing those systems 

to be developed to meet the exact needs of Oregon, while meeting the goals of the national 

ADT system. 

Among the challenges for the AHID program is a lack of funding for personnel to do data entry, 

and funding to continue supporting the modernization of the traceability infrastructure among 

accredited veterinarians and a livestock markets. 

2.4 OPPORTUNITIES 

In February 2021, the Animal Health Program hired a new position which will be dedicated 1/3 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FTE towards ADT implementation and outreach (funded by ADT cooperative agreement funds). 

This position provides an incredible opportunity to make dedicated knowledge and expertise 

available to Oregon accredited veterinarians and livestock producers as they seek to 

implement RFID, electronic documents, and other modern ADT systems into their practices and 

livestock operations. This position will also provide centralized coordination of a number of 

outreach and engagement efforts that ODA has been doing around ADT implementation such 

as RFID educational resources and RFID reader loan programs. 

2.5 INVENTORY OF EXISTING INFRASTRUCTURE AND SUITABILITY ASSESSMENT 

2.5.1 Human Resources 

The Animal Health Program currently consists of two office staff, one Program Disease and 

Traceability Coordinator, two District Veterinarians, and one State Veterinarian. The Animal 

Health Program is augmented by the Livestock Identification Program, which consists of one 

brand recorder, 57 brand inspectors, two clerks, four regional supervisors, and one program 

manager. 

Two Animal Health office personnel are tasked with digitizing paper documents received from 

Accredited Veterinarians. These documents include Certificates of Veterinary Inspection, 

Brucellosis vaccination and TB test reports, as well as state Official Identification reports. 

The Program Disease and Traceability Coordinator provides coordination of ADT outreach and 

resources to ensure accredited veterinarians and livestock producers in Oregon have access to 

resources and information to support the continued modernization of Oregon’s ADT system. 

The State Veterinarian and Livestock Identification Program Manager work closely to provide 

oversight and support for the ADT program. 

2.5.2 Space Availability 

ODA has adequate office space. 

2.5.3 Connectivity Resources 

The Oregon Department of Agriculture follows the State of Oregon protocol for connectivity of 

our systems. 

With the use of prior APHIS funding, ODA worked to ensure connectivity of our personnel at the 

livestock auctions to our systems in Salem. This has provided ODA with all auction yard data 

within 24 hours of the end of each sale, and in most cases, within minutes of the sale ending. 

Through the use of the OVIS online system, ODA is able to capture interstate movement of 

animals as well as official identification in near real-time from private accredited veterinarians 

in the field. 100% of the data entered by veterinarians in the OVIS system is available within the 

Animal Health traceability databases within 15 minutes of document issuance. 

2.5.4 Access to USDA ADT and State Animal Health Program Resources 

ODA has worked to ensure connectivity to a number of APHIS databases. The Animal Health 

Program uploads all animal health events into the APHIS Animal Health Events Repository 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(AHER), in many cases less than 48 hours from the time that an event occurs in the field. 

ODA utilizes the APHIS premises allocator though our Animal Health traceability database, 

allowing AHP staff to generate premises ID numbers (PINs) in near real-time as a part of 

normal business processes. 

ODA tracks the allocation of all official ID devices (metal tags and RFID tags), as well as all 

paper regulatory forms, including bulk receipt at our storage warehouse, receipt of items in our 

office for distribution, and the final distribution of items. This system provides real-time 

tracking of all devices and forms in our inventory, as well as the final allocation to veterinarians. 

These records are correlated with animal health events in the ADT database to ensure that 

distribution records are returned in any official identification searches performed. 

2.5.5 Organization of all Paper Records Used to Access ADT Information 

All paper Animal Health ADT records have been scanned and stored digitally in the Animal 

Health ADT database since prior to 2017. Key information including document information 

(type, date, document number, etc), location information, and official identification are 

transcribed into the database to ensure searchability. 

2.5.6 Computerized Data Management Capability 

The Animal Health and Livestock Identification Programs rely on the IT infrastructure of the 

Oregon Department of Agriculture. This infrastructure meets the requirements set forth by the 

State of Oregon. ODA’s ADT databases are housed on a virtual server within ODA’s in-house 

server farm. This provides scalability to meet increasing storage and processing capabilities as 

needed. Data is backed up nightly, with the maintenance of the three most recent daily, weekly, 

monthly and yearly backups. Monthly and yearly backups are stored off-site on physical tape 

media to ensure complete backup of all data in the event of a catastrophic failure. 

2.5.7 Automated Data Capture Capability 

ODA utilizes several automated data capture technologies within the office, as well as in the 

field. The OVIS system allows veterinarians to enter all traceability through an online interface 

(including upload of RFID tag data), enabling the data to be utilized to create traceability 

documents. This data is automatically transferred to the Animal Health traceability databases 

and forwarded to receiving states following the USAHA XML data standard. 

Paper documents are scanned using automatic document scanners which digitize documents. 

OCR technology allows some documents to be digitized to allow semi-automated capture of 

data including typewritten official ID lists. 

ODA has also made several RFID reader kits (2 RFID readers with handheld PDA) available to 

veterinarians free of charge, as well as placing an RFID reader and tablet device at all Oregon 

livestock markets to allow for automated capture of RFID devices and the utilization of 

electronic documents at Oregon’s livestock markets. To date, six of Oregon’s seven livestock 

markets are utilizing RFID and/or electronic documents. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3 Traceability Requirements 

3.1 STRATEGIC GOAL(S) 

To develop/build upon and implement a statewide infrastructure for advancing animal disease 

traceability compatible with State and USDA standards while providing support to Oregon 

accredited veterinarians and livestock producers. 

3.2 PROGRAMMATIC GOAL(S) (OBJECTIVES) 

• Encourage electronic based traceability document utilization by Oregon accredited 

veterinarians 

• Support the utilization of electronic based animal identification by Oregon accredited 

veterinarians and livestock producers 

• Continue to have personnel enter crucial data into our database systems 

• Provide outreach to Oregon accredited veterinarians and livestock producers about the 

utilization of electronic ID devices and electronic document platforms 

3.3 ANIMAL DISEASE TRACEABILITY PERFORMANCE MEASURES 

ODA has consistently met or exceeding all four traceability performance measures. The 

combination of ODA’s Livestock Identification and Animal Health databases provides the ability 

to rapidly trace animals in interstate and intrastate commerce. 

ODA currently maintains 100% of the traceability documents received by Animal Health (CVIs, 

Brucellosis Vaccination, Tuberculosis Test, and Official ID Application records) and 100% of 

auction market brand inspection records, and the majority of field brand inspection records in 

searchable databases. In real-world examples, this has allowed for rapid traces of livestock in 

disease situations, interstate movement violations, and estray livestock cases. ODA also 

exceeded all 4 National Priority Trace exercises assigned as a part of the FY2020 cooperative 

agreement cycle 

ODA also maintains electronic official tag distribution records dating back to the early 1990’s. 

In many cases, for any given NUES9 identification number, we have 2-3 records of distribution 

as tag number are recycled every 10-12 years. In 2020 our distribution records database was 

updated to support the use of barcode scanners to reduce error rates in manual data entry and 

speed data collection of official identification devices received and distributed to veterinarians 

and producers. 

3.4 DATA REQUIREMENTS 

3.4.1 Location Information Standards 

ODA has integrated the ability to issue Premises Identification Numbers (PIN) through the 

USDA PIN Allocator within the Animal Health ADT database. This has allowed PINs to be 

integrated into numerous business processes, as well as simplifying the processes of issuing 

and searching PINs. This system also allows the validation of PINs when distributing official 

identification devices to veterinarians and producers. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

When entering scanned paper traceability documents, ODA staff record the city, state, and zip 

code of the document to allow for searching by locations. In practice, this has shown to provide 

sufficient granularity for searching, while also balancing the time and error rate associated with 

entering full street addresses. 

3.4.2 Will the State be using official identification ear tags beyond only accredited veterinarians 

as a part of regulatory work? 

Yes, Oregon has provided NUES9 “bright” tags to Oregon livestock producers for a number of 

years to use as official identification. Beginning in 2020, ODA has also provided livestock 

producers free white RFID ear tags for use as official identification in their livestock. 

3.4.3 What volume of official identification tags is expected for use? 

In 2020, ODA distributed approximately 150,000 NUES9 “Bangs” tags, 20,000 NUES9 

“Bright” tags, 61,120 orange RFID “Bangs” tags, and 35,000 white RFID tags. Our distribution 

of RFID tags during that time was artificially constrained by supply chain issues, and our 

distribution of RFID tags is expected to significantly increase in future years. 

3.4.4 What data requirements exist for commuter herd agreements? 

ODA requires physical addresses for the origin and destination locations on all commuter herd 

agreements, as well as a name and contact phone number for owner and manager at the 

destination. ODA requires that official identification be present on all animals as applicable 

under 9 CFR Part 86. 

3.4.5 How and when will data be shared with other States, Tribes, Territories, and USDA 

ODA currently shares all Oregon origin CVIs with destination states along with all data included 

in the Animal Health ADT database associated with the CVI as required by 9 CFR Part 86. 

Additionally, ODA shares events (Official ID, date, event type) with the Animal Health Event 

Repository on a daily basis. 

Additional data will be shared as needed or on a case-by-case bases when requested by a State 

Animal Health Official. The same policy applies to sharing data with tribes, territories and 

USDA. 

3.5 INFORMATION TECHNOLOGY PLAN 

ODA has worked hard to build a solid IT infrastructure. Projected needs for IT are as follows: 

• FY2021 It may be necessary to replace some old equipment used for data input and 

printing. Equipment was originally purchased with APHIS funds. This may consist of 

desktop computers or laptops and can vary depending on need. Additionally, ODA plans 

to extend the use of handheld RFID readers to include at least one handheld UHF RFID 

reader. Supplemental funds will be used to purchase additional RFID readers for longterm use by accredited veterinarians. 

• FY2022 As in FY2021 it may be necessary to replace some old equipment used for data 

input and printing. Additional handheld RFID readers for long-term loans and fixed RFID 

systems for livestock markets may be purchased depending on availability of funds and 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

demand. 

• -FY2023 Similar to FY2022. 

3.6 RESOURCE REQUIREMENTS 

ODA does not anticipate significant new physical resource needs in the near future. Our focus 

is primarily on providing outreach to veterinarians and livestock producers, as well as 

supporting the use of RFID through distribution of RFID tags as well as RFID reader loans. 

3.7 ORGANIZATIONAL NEEDS 

The State of Oregon has structured the Animal Health program to fall within the Oregon 

Department of Agriculture. Within this structure, all organizational needs are met. 

3.7.1 Executive Support 

ODA has a clear and open chain of command that culminates with the Oregon Director of 

Agriculture. In reference to this plan, the State Veterinarian is the primary executive and the 

Director supports the vision and mission of this plan. 

3.7.2 Coordination and Oversight Procedures 

The Oregon Department of Agriculture has utilized an informal ADT advisory group when 

decisions about the direction of our ADT program have been needed. The Advisory Group that 

we have brought together includes cattle producers from the beef industry, dairy industry, 

feedlot industry and auction yard association. This group will be brought together when ODA 

needs input on how to proceed with goals. This group will also be asked to assist in informing 

producers in our state of issues concerning animal disease traceability. 

ODA’s State Veterinarian oversees the ADT program in Oregon. As systems are developed, 

emphasis is given to being able to share data across standard platforms. 

3.7.3 Policy 

ODA has a clear and open chain of command that culminates with the Oregon Director of 

Agriculture. In reference to this plan, the State Veterinarian is the primary executive and the 

Director supports the vision and mission of this plan 

3.7.4 Staffing 

See section 2.5, Human Resources section 

3.7.5 Budget Requirements 

Currently, Oregon relies on our current APHIS funding to pay for personnel which input data 

into our databases as well as 0.33 FTE traceability coordinator position. Without this funding, 

Oregon would not be able to accomplish our goals with current personnel. 

Projected three-year ADT Roadmap costs are based on static USDA cooperative agreement 

allocations. Funding expectations are as follows 

FY2021~$159,917 

FY2022~$159,917 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FY2023~$159,917 

The Animal Health Program is funded by a combination of General Funds and Other Funds. The 

current state of the economy in Oregon over the past several years has pushed us to take 

further financial cuts in an already very lean program. 

3.7.6 Outreach 

Beginning in 2021, ODA has added a 0.33 FTE traceability program coordinator to the Animal 

Health Program funded by ADT funds. This position will be tasked with serving as a primary 

point of contact for the Oregon livestock industry on ADT questions, as well as providing 

assistance to accredited veterinarians, livestock markets, and livestock producers on ADT 

related topics. 

3.7.6.1 Cattle Industry 

The State Veterinarian, Livestock Identification Program Manager, and other ODA staff meet 

regularly with our cattle industry through regional and statewide meetings and inform these 

groups of our progress. We also take this opportunity to gather input and direction from the 

industry. 

ADT related articles have been submitted to industry publications when the need arises, and 

the traceability coordinator will continue this work with regular outreach to livestock producers 

in Oregon. 

3.7.6.2 Livestock Markets 

Currently, auction yards work closely with the Livestock Identification Program in the process 

for collecting data. The data collected at these facilities has added thousands of addresses to 

the states data system, not to mention individual animal tracking data on every animal that 

passes through the markets. 

ODA will conduct extensive outreach with livestock markets to educate them about the 

requirements of the law and steps that they need to take in order to be in compliance. Outreach 

on ADT related subjects are commonly discussed during quarterly market inspections. 

3.7.6.3 Accredited Veterinarians 

ODA continues to work closely with Accredited Veterinarians in an effort to keep them 

apprised of current USDA ADT expectations/ requirements. Outreach messages are provided 

in the Animal Health Program’s quarterly newsletter, our website, meetings/conferences and 

email. 

ODA will provide practitioners with the latest information about the use of electronic ICVIs. 

ODA requires ICVIs for all imported livestock and monitors export ICVIs for accuracy and 

timely submission. 

3.8 MONITORING AND REPORTING INTERSTATE MOVEMENT ACTIVITY 

Oregon currently uses the following systems to aid in disease traceability: 

• Animal Health import permits and ICVIs are required for entry into Oregon and stored in 
 

 

 

 

 

 

state database. Data is searchable by our staff and can be exported in various formats if 

needed. This task is heavily supported by APHIS funds 

• Brucellosis OCV ear tag and bright tag information is recorded in the state database. 

Individual animal identification from TB test forms are also entered into our database. 

The information is searchable by our staff and can be exported in other formats if 

needed. This task is heavily supported by APHIS funds. 

• Outgoing CVI’s are recorded in the state database. Most data are searchable by our staff 

and can be exported in other formats if needed. This task is solely supported by APHIS 

funds. 

• Livestock market brand inspection records (including ADT related information such as 

consignor address, buyer address, and destination address) are entered into state 

database within 24 hours of the end of a sale. The information is searchable by our staff 

and can be exported in other formats if needed. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4 Traceability Implementation 

4.1 RANKING OF PRIORITIES FOR ADVANCEMENT 

ODA’s ADT road map will build on previous accomplishments. The following activities are 

necessary to meet our objectives and that of USDA’s framework for ADT. 

4.1.1 Fiscal Year 2021 Goals: 

• Expand use of electronic based forms. 

• Continue the digitizing of key paper-based forms so data can be stored and searched 

electronically. 

• Expand promotion of using electronic based animal identification to the cattle industry. 

• Support the voluntary implementation of RFID and electronic forms at Auction Markets 

in Oregon. 

4.1.2 Fiscal Year 2022-2023 Goals 

• Expand use of electronic based forms. 

• Continue the digitizing of key paper-based forms so data can be stored and searched 

electronically. 

• Expand promotion of using electronic based animal identification to the cattle industry. 

• Support the voluntary implementation of RFID and electronic forms at Auction Markets 

in Oregon. 

4.2 IMPLEMENTATION OF OBJECTIVES 

4.2.1 Resources needed to meet FY2021 goals: 

Personnel: 

• Continue to utilize up to 1.0 FTE office staff to digitize paper-based documents. Paper 

based forms with important individual animal identification information to be recorded 

include: 1) brucellosis vaccination and TB test reports; 2) ICVIs, both Oregon origin and 

out of state; 3) private party brand inspections; and 4) official identification (i.e., NUES 

bright tag) usage reports from private practitioners. 

• Begin utilizing 0.33 FTE program analyst 1 (Program Disease and Traceability 

Coordinator) to provide coordination of ADT-related activities as well as outreach to 

livestock producers and accredited veterinarians 

ADT related travel: 

• Travel for ADT program staff will be within the state. 

• Travel for regional or national meetings may be required for ADT program 

managers. All travel related expenses will be as per protocols set by Oregon 

Department of Administrative Services and directly follow the federally approved 

rates. 

Equipment and Supplies: 

• It may be necessary to replace some old equipment used for data input and printing. 
 

 

 

 

 

 

 

 

Equipment was originally purchased with APHIS funds and includes: desktop 

computers or laptops, scanners, and printers. 

• Purchase of one or more handheld UHF RFID readers 

• Purchase of additional handheld RFID readers for long-term loans to accredited 

veterinarians. 

4.2.2 Resources Needed to meet FY 2022-2023 Goals 

Similar to FY2021 (see above). 

Depending on livestock market interest, ODA may begin working with livestock markets to 

assist in purchase of fixed RFID reader systems to increase the utilization of RFID technologies 

in the livestock markets.