Advancing Animal Disease Traceability

Roadmap for Hawaii 

A Three-Year Plan 

Submitted by: 

Hawaii Department of Agriculture 

Raquel L. Wong, DVM 

ANIMAL DISEASE TRACEABILITY COORDINATOR 

HAWAII DEPARTMENT OF AGRICULTURE 

99-941 HALAWA VALLEY STREET 

808-483-7100 

[SIGNATURE] ____________________________________________________________________ 

Submitted to: 

LARRY RAWSON, DVM, 

ASSISTANT AREA DIRECTOR 

ASSISTANT DIRECTOR DISTRICT 6 

VETERINARY SERVICES 

ANIMAL AND PLANT HEALTH INSPECTION SERVICE 

UNITED STATES DEPARTMENT OF AGRICULTURE 

USDA APHIS VS 

U.S. Dept. of Agriculture/Veterinary Services 

10365 Old Placerville Rd., Suite 210 

Sacramento, CA 95827 

PHONE 916-854-3950 

4/15/2021 
 

 

 

 

 

Table of Contents 

I. EXECUTIVE SUMMARY.........................................................................................................................................4 

II. CURRENT TRACEABILITY SITUATION.....................................................................................................................5 

2.1 WHO ARE WE?................................................................................................................................................... 5 

2.2 WHERE ARE WE NOW?........................................................................................................................................ 5 

2.3 STRENGTHS AND WEAKNESSES ............................................................................................................................... 6 

2.4 OPPORTUNITIES AND THREATS................................................................................................................................ 6 

2.5 INVENTORY OF EXISTING INFRASTRUCTURE AND SUITABILITY ASSESSMENT....................................................................... 6 

III. VISION AND MISSION CONTEXT FOR ADVANCING TRACEABILITY.................................................................7 

3.1 VISION STATEMENT .............................................................................................................................................. 7 

3.2 MISSION STATEMENTS .......................................................................................................................................... 7 

IV. TRACEABILITY REQUIREMENTS ....................................................................................................................8 

4.1 STRATEGIC GOALS ................................................................................................................................................ 8 

4.2 PROGRAMMATIC GOALS (OBJECTIVES)..................................................................................................................... 8 

4.3 ANIMAL DISEASE TRACEABILITY PERFORMANCE MEASURES.......................................................................................... 8 

4.4 DATA REQUIREMENTS........................................................................................................................................... 8 

4.5 INFORMATION TECHNOLOGY PLAN .......................................................................................................................... 9 

4.6 RESOURCE REQUIREMENTS .................................................................................................................................... 9 

4.7 ORGANIZATIONAL NEEDS....................................................................................................................................... 9 

4.7.1 Executive Support ....................................................................................................................................... 9 

4.7.2 Coordination and Oversight Procedures ..................................................................................................... 9 

4.7.3 Policy......................................................................................................................................................... 10 

4.7.4 Staffing ..................................................................................................................................................... 10 

4.7.5 Budget Requirements ............................................................................................................................... 10 

4.7.6 OUTREACH ....................................................................................................................................................... 11 

4.7.6.1. Accredited Veterinarians ...................................................................................................................... 11 

4.7.6.2. Livestock Markets................................................................................................................................. 11 

4.7.6.3. Industry as a Whole.............................................................................................................................. 11 

4.8. MONITORING AND REPORTING INTERSTATE MOVEMENT ACTIVITY .............................................................................. 11 

V. TRACEABILITY IMPLEMENTATION ......................................................................................................................12 

5.1 RANKING OF PRIORITIES FOR ADVANCEMENT........................................................................................................... 12 

5.2 IMPLEMENTATION OF OBJECTIVES ......................................................................................................................... 12 

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I. EXECUTIVE SUMMARY 

Hawaii’s role in the process of animal disease traceability is unique when compared with the U.S. 

continental states. Due to the location in the Pacific, transits time are more extended than 

interstate road trips, however, with increasing speed of tanker ships it has been found that 

disease agents can survive and find new hosts, a capability that was not there a generation ago. 

Hawaii is committed to supporting the efforts of USDA to mitigate the potentially devastating 

impact of a foreign animal disease event. The mission of the Animal Industry Division (Division) 

is to detect, diagnose, prevent and eradicate animal diseases of high consequence than impact 

animal and public health. Participation in the Animal Disease Traceability Program is designed to 

increase the state’s capability in tracing diseased animals to their farm of origin and identify any 

potential cohorts. Hawaii has a diverse livestock industry although is relatively small in 

comparison to other states. 

Since traceability is a key component for protecting and limiting the costs to industry associated 

with an animal disease outbreak, a strong educational program needs to be a component of this 

program. The need for change must be understood and supported by all stakeholders to have a 

successful program. In this state we have been very successful in the eradication of several 

federal program diseases and have achieved a “Free” status with both Brucellosis and 

Tuberculosis. This often leads to complacency by producers as there has been a resulting 

decrease in testing and tagging requirements for animal movement. Maintaining a strong 

outreach program and regular field visits provides opportunities to remind producers to maintain 

diligence in protecting against disease incursions even if there is perceived reduced risk from 

infectious disease outbreaks 

Our current disease traceability process is still heavily reliant on searching through paper 

documents for international and interstate certificates of veterinary inspection (CVIs). In addition, 

the institutional knowledge of experienced employees with the Animal Disease Control section 

continues to be a valuable tool when searching through records. Recent changes in personnel 

has reinforced use of standardized procedures for initial investigative procedures and continued 

evolution of incorporating data applications that are connected through internet services and make 

the information more easily accessible by field personnel. 

The Division continues to work on integrating the existing databases currently used by the 

animal disease control staff with available systems such as SCS. Our agency continues to input 

data into SCS moving towards a goal where use of the local databases becomes minimal and 

migrate all tasks to SCS with great accessibility for personnel on the other islands that are also 

performing inspection and tag distribution activities. 

The Division relies heavily on federal cooperative funding to support the administrative functions, 

personnel and activities associated with the Animal Disease Traceability (ADT) regulatory 

requirements and policies. 

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II. CURRENT TRACEABILITY SITUATION 

2.1 Who Are We? 

The Animal Industry Division of the Hawaii Department of Agriculture is dedicated to 

the mission of detecting, diagnosing, controlling and eradicating diseases of animals 

that have high consequences that impact the economy, industry or public health. 

Within the Division, livestock movement and disease control fall under the Animal 

Disease Control Branch and the Veterinary Laboratory. Within the Animal Disease 

Control Branch there are field group spread across three counties and the Receiving, 

Inspection and Compliance Section that operates at the main point of entry, the 

Daniel K. Inouye International Airport. 

2.2 Where Are We Now? 

The Division uses a variety of methods to track livestock movement that are tied to 

traditional paper based methods. The two primary forms used to track in-state 

movement are the Livestock Ownership/Movement form (DC-44) and the Permit to Ship 

(DC-8). Statues authorize use of the Livestock Ownership/Movement Form to establish 

ownership for animals during transport when questioned by authorities to prevent 

rustling. The Permit to Ship is the permit issued for animals moving out of quarantine 

zones and for inter-island transport. 

Livestock that enter the state are required to have individual identification. Unique 

individual official identification is required for import with the exception of horses. 

Horses are identified by color and markings as established on test charts. In addition to 

individual ID, swine are required to have a permit issued for entry. 

Certificates of Veterinary Inspection (CVI) are submitted to the Division ahead of 

imported animals for review and provides an opportunity to guide producers through the 

importation process as well as educate them on post arrival inspection and testing 

requirements. The information is manually entered and stored in local databases. If 

information needs to be shared with field staff, email and fax are used to for 

communication. 

Exportation of livestock are accompanied by a CVI issued by the Animal Industry 

Division. These are paper based carbon forms with unique tracking numbers assigned 

to each form. Information is manually entered and stored in local databases. 

Appropriate copies are forwarded to the state of destination. 

For disease investigations and surveillance testing, state animal health officials will 

assign a premises identification number (PIN) as needed and apply official identification 

which assists with follow up visits and are listed on official test charts. 

Field veterinary staff are equipped with RFID readers to capture applied tags for disease 

surveillance purposes. The ease of capturing the ID numbers and input them 

electronically into test charts increases efficiency and reduces transcription errors. 

Similar to the process undertaken during National Priority Trace tests, if the Hawaii State 

Veterinarian is notified of a tag number for the animal being investigated other activities 

are suspended to devote focused time on tracing the animal. The limiting factor is the 

quality of the information on the CVI and the speed in which that information can be 

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retrieved. 

Over the last few years, our agency has been increasing use of SCS CoreOne to 

aggregate data. As a web-based application, information is accessible statewide which 

is more convenient than having data locally held with heavy reliance on Oahu based 

personnel to distribute information. 

2.3 Strengths and Weaknesses 

The strength of the animal disease traceability program is tied to the presence of 

experienced personnel within the Animal Disease Control Branch. These key individuals 

have established relationships with the limited number of transport companies that move 

the animals. Once the animals have entered, the relationships assist with finding where 

the animals may have gone once the quarantine or follow up activities have been 

completed. Use of established relationships in combination with Hawaii’s relative small 

size helps efficiently trace animals that are involved with disease investigations. Due to 

small staff size, information can be shared and transmitted to field offices that would be 

involved in trace-outs from index farms and follow up testing. 

Weakness that can impact our ability to locate animals in a timely fashion include having 

incomplete data regarding animal location or unreported ownership changes that may 

have occurred. In addition, a heavy reliance on the institutional knowledge of 

established and experience personnel without clear line of succession for operations. 

The established relationships of these individuals and their ability to communicate with 

established local producers factors heavily in the speed of identifying trace-outs during a 

disease outbreak. When continuity is interrupted due to unexpected personnel changes, 

re-establishing the level of trust takes time. 

2.4 Opportunities and Threats 

Three main opportunities have been identified during the next three operational years. 

First, educate producers though continued dialogue and outreach events. The impact of 

COVID-19 has been a suspension of in-person meeting events which will has required 

pivoting to utilize virtual opportunities. 

Second, implementation of premises identification assignment for disease investigations. 

Standard procedure is to assign a premises identification number when surveillance 

testing detects presumptive positive results for notifiable disease such as swine 

Brucellosis. In the event a result is confirmed positive, work can immediately begin to 

clean up the herd rather than waiting for a number to be assigned. This process also 

facilitates tracing-outs from the index herds. With identification of populations at risk, the 

quality of the response will be improved. 

Finally, expand use of SCS CoreOne with enhancements that increase ability for 

producers to share information through electronic forms and direct transmission of data to 

the Division. 

Threats are related to acceptance and wariness of the producers in participating in 

government regulatory activities. Cost associated with tag application and review of 

movement documents that may cause disruption of commerce can lead to reluctance in 

seeing the over-arching advantages in participating in the process. The new threat 

identified in the last two years, has been the impact of the COVID-19 pandemic on the 

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agency’s ability to perform disease surveillance activities when public health lockdowns 

occurred. Travel shutdowns were especially difficult in a state with counties on different 

islands where air travel is essential. These changes have led to delays in routine 

surveillance activities and greatly impacted planned outreach events. Operations 

continue to address safety concerns for employees and producers with changes in 

procedures and policies based on public health guidance. 

2.5 Inventory of Existing Infrastructure and Suitability Assessment 

Currently our primary field staff consists of seven Veterinary Medical Officers and 7 

Livestock Inspectors. The Veterinary Medical Officers are located across the state while 

the Livestock Inspectors are located on the island of Oahu. 

Honolulu, on the island of Oahu, is the main port of entry into Hawaii however in recent 

years there has been increased livestock traffic permitted to arrive on the neighbor 

islands of Maui and Hawaii island. Staff located on those islands will meet them upon 

arrival to conduct inspection, review documentation and provide instruction on post 

arrival regulations. Each field office is equipped with tag readers to support animal 

identification efficiently. 

There is sufficient bandwidth available at office locations, however, connectivity in the 

field can be limited due to areas of inadequate internet access in the state. There 

currently are limited funds available to increase IT infrastructure for needed storage 

space and support for an automated data capture system. 

Paper documentation gathered from field operations are returned to the administrative 

office on Oahu for review, data transfer and archiving. At this time, data is transferred to 

existing local databases and uploaded to SCS CoreOne. As more private practitioners 

use eCVIs it is expected use of SCS CoreOne will continue due to the availability to field 

offices. Paper record destruction is governed by the Office of Information Practices with 

specific guidelines on retention. 

III. VISION AND MISSION CONTEXT FOR ADVANCING 

TRACEABILITY 

3.1 Vision Statement 

Be able to identify a location involved in any disease situation within 48 hours of notice 

and move necessary resources into place in order to begin control of the matter. 

3.2 Mission Statements 

Mission statement for Animal Industry Division: 

The Animal Industry Division is charged with safeguarding the State’s livestock and 

poultry industries by controlling and preventing the entry and spread of pests and 

diseases; operating the rabies quarantine program; conducting investigations into 

violations of animal quarantine/importation statues; and providing veterinary laboratory 

support for diagnosing animal diseases. 

Mission Statement for Animal Disease Traceability Program: 

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The mission for animal disease traceability is that state animal health officials is to 

work collaboratively with all stakeholders to continually improve methods and policies 

that support animal disease traceability to reduce the economic and social impact of 

animal diseases of high consequence. 

IV. TRACEABILITY REQUIREMENTS 

4.1 Strategic Goals 

To build upon and continue to develop and implement a State-wide animal disease 

traceability infrastructure that identifies animals and correlates that information with 

movement information to give confidence to producers and consumers through our ability 

to identify and mitigate animal disease outbreaks. 

4.2 Programmatic Goals (Objectives) 

• Over the next three years our goal is to increase the electronically collected data 

on ownership and movement of animals through a combination of manual data 

entry and automated data transfer from electronically generated sources such as 

eCVIs. 

• Continue to integrate existing legacy database system information into USDA 

approved system, SCS CoreOne. Working towards the goal of ending use of legacy 

systems and use of approved systems that will enhance ability to share pertinent 

information staff statewide and other state animal health officials. 

• Integrate surveillance and traceability data through CoreOne integration. 

• Enhance CoreOne usability through creation of electronic forms to augment 

paper-based in-state movement forms currently in use. Use of electronic 

forms will directly communicate with SCS CoreOne systems and increase 

compliance by producers to notify the Division of livestock movements 

within the State. 

• Provide education to accredited veterinarians on electronic gathering and reporting for 

movement and testing to facilitate animal movement. 

• Attend association meetings as well as livestock events throughout the state as 

presenters or exhibitors to educate producers on the need for ADT and how this 

benefits the industry. 

4.3 Animal Disease Traceability Performance Measures 

It is our goal maintain the current ADT process which currently takes approximately 48 

hours to complete. Having established, experienced personnel has been a key 

component to the success of the tracebacks performed. 

The program is looking to ways to continually improve documented procedures to 

facilitate training of new employees when that becomes necessary. 

4.4 Data Requirements 

Hawaii is using standards which were created by the USDA under the NAIS system for 

determination of locations and there is no foreseeable change in this in the near future. 

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Official ID in Hawaii consists of NUES tags and 840 tags as well as registered tattoos 

when the complete registration number is recorded on the CVI and is accompanied by the 

registration paperwork. Registered brands will be used for animal identification for 

intrastate movement. 

Currently tags are applied by accredited veterinarians, state veterinary or livestock staff, 

as well as producers that order their own 840 tags and scrapie tags. 

Imported livestock are required to have official identification for entry into Hawaii. 

4.5 Information Technology Plan 

Over the next three years our goal is to increase the electronically collected data on 

ownership and movement of animals and synthesize existing data. 

• Integrate information gathered from eCVIs in StateVet.com and move them into SCS 

CoreOne. 

• Aggregate official testing data within CoreOne to increase usefulness as an 

information resource. 

• Increase functionality of CoreOne through introduction of an electronic form that 

collects the same data written on the DC-44, Certificate of Livestock 

Ownership/Movement. The form is required to be returned to the Division upon 

completion, however compliance is low due to the need for the form to be mailed back 

to the office. With use of an electronic form, it is expected compliance to improve 

greatly as producers will be able to submit the form from a smart device or computer. 

4.6 Resource Requirements 

The Hawaii Department of Agriculture shares IT personnel among all the Divisions. 

Continued federal support for CoreOne will assure that use of the system and migration 

of movement data continues to be uploaded to the system. Providing funds to further 

enhance the system and tailor input that closely resemble locally used forms or the 

ability to incorporate laboratory testing data would greatly enhance the functionality of 

the CoreOne system. The State does not have funding to support this type of 

integration. 

4.7 Organizational Needs 

4.7.1 Executive Support 

Animal disease traceability is the cornerstone of a disease outbreak investigation and 

management. Strong support from existing Division administration exists because 

the presence of a traceability systems provides reliable information on disease 

situations, provides planning and management strategies which identify support 

services. This information is valuable when requesting funding and personnel 

support and determining when resources outside of the Division are necessary or if 

emergency declaration from the Governor is needed to open up other avenues of 

funding. 

4.7.2 Coordination and Oversight Procedures 

The Office of the State Veterinarian coordinates and oversees the current plan and 

will continue to do so going forward. The Division administrative office works in 

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close contact with the Animal Disease Control Branch that receives movement 

information and the Veterinary Laboratory that performs official testing and 

recordkeeping. 

Staff are spread across a state of islands, generally, primary duties are often over 

seen by one individual, tasks are often shared so there is a continuity of duties should 

it be needed. Heavy reliance on voice and email communication to relay information 

is critical to daily operations. 

4.7.3 Policy 

Use of premises registration and official identification of livestock is mandatory 

during disease investigations. By statute, cattle, sheep and goats are required to 

have individual official identification for import. Swine imports must obtain a permit 

for entry and comply with traceability rules for interstate movement. 

4.7.4 Staffing 

Currently personnel share duties associated with animal disease traceability. Livestock 

Inspector and veterinary medical officers will perform duties such as tag distribution 

and inventory, data entry, and outreach. Staffing undergoes continuous matriculation 

which has been especially high due to impact of the COVID-19 pandemic on state 

budgets and ability to hire. 

4.7.5 Budget Requirements 

ADT support for equipment, travel, and supplies are funded by the cooperative 

agreement. Continued funding for these items have worked out with due to sharing of 

duties among existing personnel. Increases in funding would likely go to further IT 

development and if applicable, allowing for integration of in-state used movement 

forms with data collection. It is expected that state economic health will decrease in 

the next few years, and it is important for federal funding to be sustained at its current 

level. Without the additional funds it will be difficult to maintain ADT activities, 

especially in light of the economic impact of the COVID-19 pandemic. 

Funding Requirements

The current grant is $24,408. Hawaii is dependent on federal cooperative support to 

advance ADT. Increases or decreases to cooperative funding will proportionally 

impact the level of resources provided to support roadmap objectives. 

In the next three years, there is plan to utilize funding to enhance use of SCS CoreOne 

through enhancement of features withing StateVet.com. Both applications are 

provided by TraceFirst. Funding will be used to create an electronic form of a 

document used to track instate movements. Availability of the form is contingent on a 

subscription fee to StateVet.com. Continued availability of ADT funds will ensure 

availability of the electronic form. The subscription fee is expected to be between 

$9,000 – 10,000 annually. This will capture a significant portion of Hawaii’s allocated 

funds. 

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While not required under the grant, partial cost sharing is achieved via Animal Industry 

budgeted dollars being applied to support field personnel, all of whom do support this 

program through outreach, tag distribution and participation in traceability exercises. 

4.7.6 Outreach 

4.7.6.1. Accredited Veterinarians 

Animal Industry has presented outreach materials at the annual meeting for 

Hawaii Veterinary Medical Association. This has been valuable in assisting local 

practitioners with evolving availability of electronic CVIs. 

Animal Disease Traceability is presented during in-state accreditation meetings 

for veterinarians that may be involved with disease investigations and evolving 

ability of electronic CVIs. 

4.7.6.2. Livestock Markets 

Hawaii does not have livestock markets. 

4.7.6.3. Industry as a Whole 

The Animal Industry Division executes a number of programs for disease 

surveillance and control that require on-farm visits. During execution of these 

programs, animals receive official identification. Additional outreach is done 

at industry association meetings such as the Hawaii Cattelmen’s Council 

Annual meeting and working with Cooperative Extension Service to provide 

information on correct identification requirements and movement rules. 

Cooperation with Extension Services has extended the reach of information 

material at 4H and county fairs and individual producers that may not move 

animals but may find themselves involved in disease investigation surveillance 

zones. 

4.8. Monitoring and Reporting Interstate Movement Activity 

The Animal Industry Division receives paper CVIs generated by practitioners for 

outbound livestock. A multi-carbon form is separated with one copy maintained with 

the Division and a second copy sent to the state of destination. 

Documents received for inbound movement include official test charts and official 

CVIs that detail animals being moved. All livestock imports are reviewed prior to 

entry to mitigate any issues since the cost and time involved with travel to Hawaii is 

greater than within the continental US. Swine and poultry imports require a permit for 

movement and is issued to the importer prior to the animals’ arrival. 

Increased use of eCVIs by practitioners will drive the need to receive electronic 

documents directly and provide easier search methods. A challenge with use of 

postal mail and fax processes has been lost documents or lack of verification of 

receipt. With electronic documents operated by another entity, credibility of whether 

an official document was issued correctly at the correct time can be documented by 

state animal health officials. This added information is helpful when assisting 

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accredited veterinarians in understanding movement regulations before animals are 

being transported instead of having hold orders implemented while documentation is 

reviewed. 

V. TRACEABILITY IMPLEMENTATION 

5.1 Ranking of Priorities for Advancement 

The first years of the program have had many successes, yet there is still room for 

improvement in the identification of animal movement in and out of the state as well as 

intrastate movement of animals. We know that the use of an electronic database for 

the interstate movement as well as the addition of a program and devices to collect 

data and shift field inspection from a paper process to electronic will give us increased 

speed and accuracy in tracing animals. This will help us to obtain the goal of locating 

an animal that has come into the state or moved again through the state in less than 

48 hours. Our priorities are: 

• Maintain current ability to collect animal health movement information and 

to make it electronically searchable as funded. 

• Shift use of electronic information for entry Livestock Inspection from a paper 

process to electronic data collection using electronic data capture devices 

and programs to increase availability of electronically searching intra and 

interstate animal movement. 

• Utilize cooperative resources to support data entry and staff to train electronic 

gathering officers on the equipment to gather movement information or 

performing data entry for field operations when that capability comes online. 

• Provide outreach and education to veterinarians and livestock 

associations to advance ADT. 

• Provide accurate quarterly reports and traceability exercises by 

implementing the above. 

Measurements of success will include an increased number of eCVIs where paper 

verification is not necessary and automatic capture of that data into appropriate 

databases and use of electronic devices capable of communicating directly with 

databases for input of data. 

5.2 Implementation of Objectives 

Animal Industry Division advancing of ADT work over the next 3 years will 

proportionally have to adjust to annual federal cooperative resources received to 

support these roadmap objectives while balancing limitations caused by the COVID19 pandemic. 

Outreach objectives will be met primarily through contact with veterinarians 

and livestock groups and in cooperation with Cooperative Extension Service to 

increase reach to individual producers that may not move livestock but may 

find themselves part of a disease investigation. Increase use of virtual 

platforms and recorded information will be utilized as in-person events have 

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been significantly affected by the COVID-19 pandemic. 

The Division will apply for funds replace non-repairable RFID readers and ensuring 

that field staff have an adequate number of RFID tags. To be capable to 

accommodate both UHF and low frequency technologies, the Division will seek out 

equipment that can read both types of tags. Increased use of tag capture devices 

and software to reduce data entry errors will be shared with staff that perform 

inspections at arrival. Use of CoreOne by staff will be enhanced by more easily 

uploading the captured data and can be immediately shared with administration staff. 

In addition, production of electronic forms to capture local movement will greatly 

increase the ability of staff to capture data in real-time and result in more efficient 

trace searches. 

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