53918 Federal Register / Vol. 76, No. 168 / Tuesday, August 30, 2011 / Notices 

ESTIMATES OF ANNUALIZED HOUR BURDEN—CMHS CLIENT OUTCOME MEASURES FOR DISCRETIONARY PROGRAMS— 

Continued 

Type of response Number of 

respondents 

Responses 

per 

respondent 

Total 

responses 

Hours per 

response 

Total hour 

burden 

Hourly wage 

cost Total hour cost 

Total .................... 16,623 ........................ ........................ .......................... 29,298 ........................ 740,910 

1Based on minimum wage. 

2Based on an estimate that it will be possible to conduct discharge interviews on 40 percent of those who leave the program. 

3 Chart abstraction will be conducted on 100 percent of those discharged. 

4This is the maximum additional burden if all consumers complete the baseline and periodic reassessment interviews. 

5To be completed by grantee Project Directors, hence the higher hourly wage. 

Written comments and 

recommendations concerning the 

proposed information collection should 

be sent by September 29, 2011 to: 

SAMHSA Desk Officer, Human 

Resources and Housing Branch, Office 

of Management and Budget, New 

Executive Office Building, Room 10235, 

Washington, DC 20503; due to potential 

delays in OMB’s receipt and processing 

of mail sent through the U.S. Postal 

Service, respondents are encouraged to 

submit comments by fax to: 202–395– 

7285. 

Rose Shannon, 

Director, Division of Executive 

Correspondence. 

[FR Doc. 2011–22096 Filed 8–29–11; 8:45 am] 

BILLING CODE 4162–20–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2011–0045] 

Privacy Act of 1974; Department of 

Homeland Security/Federal Emergency 

Management Agency—001 National 

Emergency Family Registry and 

Locator System of Records 

AGENCY: Privacy Office, DHS. 

ACTION: Notice of Privacy Act system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and reissue a current Department of 

Homeland Security system of records 

titled, ‘‘Department of Homeland 

Security/Federal Emergency 

Management Agency—001 National 

Emergency Family Registry and Locator 

System of Records.’’ This system of 

records allows the Department of 

Homeland Security/Federal Emergency 

Management Agency to collect and 

maintain records on adults displaced 

from their homes or pre-disaster 

location after a Presidentially-declared 

emergency or disaster. This system of 

records has been updated to include 

Law Enforcement Officials in categories 

of records, individuals, routine uses, 

and record source categories. This 

updated system will be included in the 

Department of Homeland Security’s 

inventory of record systems. 

DATES: Submit comments on or before 

September 29, 2011. This new system 

will be effective September 29, 2011. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2011–0045 by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 703–483–2999. 

• Mail: Mary Ellen Callahan, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

• Instructions: All submissions 

received must include the agency name 

and docket number for this rulemaking. 

All comments received will be posted 

without change to http:// 

www.regulations.gov, including any 

personal information provided. 

• Docket: For access to the docket to 

read background documents or 

comments received go to http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions please contact: Dr. 

Lesia Banks, (202–212–4491), Acting 

Privacy Officer, Federal Emergency 

Management Agency, 500 C Street, NW., 

Washington, DC 20475. For privacy 

issues please contact: Mary Ellen 

Callahan (703–235–0780), Chief Privacy 

Officer, Privacy Office, Department of 

Homeland Security, Washington, DC 

20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS) Federal 

Emergency Management Agency 

(FEMA) proposes to update and reissue 

a current DHS/FEMA system of records 

titled, ‘‘DHS/FEMA–001 National 

Emergency Family Registry and Locator 

(NEFRLS) System of Records,’’ 74 FR 

48767, September 29, 2009. 

The DHS/FEMA NEFRLS System of 

Records collects information from Law 

Enforcement Officials (LEOs) for the 

purpose of responding to a Missing 

Persons Report. The information 

collected from LEOs is to facilitate 

identity verification and their status as 

a member of law enforcement. 

During Hurricane Katrina, displaced 

individuals experienced numerous 

difficulties in reuniting with family 

members after the disaster. As a result, 

Congress mandated in Section 689c of 

the Post-Katrina Emergency 

Management Reform Act (PKEMRA) of 

2006, Public Law 109–295, that FEMA 

establish NEFRLS. FEMA has the 

discretionary authority to activate 

NEFRLS to help reunify families 

separated after an emergency or disaster 

declared by the President as defined in 

the Robert T. Stafford Disaster Relief 

and Emergency Assistance Act, 

42 U.S.C. 5121–5207. 

The collection of a LEO’s indentifying 

information increased the amount of 

identifying information collected and 

maintained by the DHS/FEMA–001 

NEFRLS System of Records. Information 

collected is stored on FEMA secured 

servers, and/or stored in locked cabinets 

with secured facility access controls. 

Previously, the DHS/FEMA–001 

NEFRLS System of Records only 

allowed two groups of individuals 

limited access. The groups were: 

(1) Registrants: displaced individuals 

registered in the system; and 

(2) searchers: individuals who are 

searching for family or household 

members who registered in the system. 

The DHS/FEMA–001 NEFRLS System of 

Records now allows FEMA NEFRLS 

Administrators to have limited access to 

records for the purpose of sharing 

registrants’ information with LEOs 

pursuant to an official missing persons 

report. This increases the likelihood of 

reunifying family and friends displaced 

by a Presidentially-declared emergency 

or disaster. 

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Federal Register / Vol. 76, No. 168 / Tuesday, August 30, 2011 / Notices 53919 

The following categories are being 

updated: Categories of individuals is 

updated to clarify and specifically 

include LEOs; Categories of Records is 

updated to include LEO indentifying 

information (such as Badge Number) 

and LEO verification indicators; Routine 

Uses is updated to clearly identify 

sharing with Federal, state, local, tribal, 

territorial, international, or foreign 

LEOs; and Records Source Categories is 

updated to include LEOs as a source. 

This updated system will be included 

in DHS’s inventory of record systems. 

II. Privacy Act 

The Privacy Act embodies fair 

information practice principles in a 

statutory framework governing the 

means by which the U.S. Government 

collects, maintains, uses, and 

disseminates individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

for which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. In the Privacy Act, an 

individual is defined to encompass U.S. 

citizens and lawful permanent 

residents. As a matter of policy, DHS 

extends administrative Privacy Act 

protections to all individuals where 

systems of records maintain information 

on U.S. citizens, lawful permanent 

residents, and visitors. 

Below is the description of the DHS/ 

FEMA–001 NEFRLS System of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system of records to the Office of 

Management and Budget and to 

Congress. 

SYSTEM OF RECORDS 

DHS/FEMA–001 

SYSTEM NAME: 

DHS/FEMA–001 National Emergency 

Family Registry and Locator System 

(NEFRLS) System of Records. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Records are maintained at FEMA 

Headquarters in Washington, DC and 

field offices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Registrants (adult individual(s)) who 

have been displaced by a Presidentiallydeclared disaster or emergency and who 

voluntarily register in NEFRLS; family 

or household members who are 

travelling with the registrant or who 

lived in the pre-disaster residence 

immediately preceding the disaster; and 

searchers who are searching for missing 

family or household members. 

Searchers are permitted to view 

personal information and/or messages of 

certain registrant(s) upon designation by 

the registrant(s). 

Federal, state, local, tribal, territorial, 

international, or foreign Law 

Enforcement Officials (LEOs) that are 

searching for missing persons that may 

have been displaced by a Presidentiallydeclared disaster or emergency pursuant 

to an Official Missing Persons Report. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Information about the individual 

registering in NEFRLS as a registrant 

consists of: 

• Authenticated Individual’s Full 

Name; 

• Date of Birth; 

• Gender; 

• Current Phone; 

• Alternate Phone; 

• Current Address; 

• Pre-Disaster Address; 

• Name and Type of Current 

Location; (i.e. shelter, hotel, or family/ 

friend’s home); 

• Traveling with Pets (Yes or No); 

• Identity Authentication Approval or 

Nonapproval (the fact of the 

authentication is maintained, but the 

answers to the questions provided to the 

third party organization are not 

maintained by DHS/FEMA); 

• System Specific Username and 

Password; and 

• Personal Message (may consist of 

up to 300 characters intended for 

designated family or household 

members to read). 

Information about the family/ 

household members traveling with the 

registrant in NEFRLS consists of: 

• Family/Household Members’ Full 

Name; 

• Gender; 

• Current Phone; 

• Alternate Phone; 

• Current Address; 

• Pre-Disaster address; 

• Name and type of current location; 

(i.e., shelter, hotel, or family/friend’s 

home); 

• Traveling with Pets (Yes or No); 

• Personal Message: (may consist of 

up to 300 characters for listed, 

designated family, or household 

members to read.) 

Information about the individual 

searching NEFRLS for a registrant or 

family/household member (searcher) 

consists of: 

• Searching Individual’s Full Name; 

• Permanent Address; 

• Phone; 

• Alternate Phone; 

• E-mail; 

• Date of Birth; 

• Identity Authentication Approval or 

Nonapproval (the fact of the 

authentication is maintained, but the 

answers to the questions provided to the 

third party organization are not 

maintained by DHS/FEMA); and 

• System Specific Username and 

Password. 

Information about a LEO collected by 

a FEMA NEFRLS Administrator for 

verification and status: 

• Law Enforcement Official’s Title; 

• First Name; 

• Last Name; 

• Gender; 

• Badge number/Law Enforcement 

License ID Number; 

• Agency Name; 

• City; 

• County/Parish; 

• State; 

• Zip Code; 

• Contact Phone; 

• Contact E-mail; 

• Supervisor Name; 

• Supervisor Contact Number; 

• Supervisor Contact E-mail; 

• Agency City; 

• Agency County/Parish; 

• Agency State; and 

• Verification Data. The verification 

process below indicates that there is a 

confirmed box to be checked for 

successful verification. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Section 689c of the Post-Katrina 

Emergency Management Reform Act of 

2006, Public Law 109–295 and the 

Robert T. Stafford Disaster Relief and 

Emergency Assistance Act, as amended, 

42 U.S.C. 5121–5207. 

PURPOSE(S): 

The purpose of this system is to 

reunify families and household 

members following a Presidentiallydeclared disaster or emergency. To 

families using NEFRLS, the registrant, 

and searcher must acknowledge that the 

information in NEFRLS may be 

disclosed to searchers upon request, to 

Federal, state, local, tribal, territorial, 

international, or foreign agencies 

including LEO as well as voluntary 

agencies. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

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53920 Federal Register / Vol. 76, No. 168 / Tuesday, August 30, 2011 / Notices 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

A. To the Department of Justice (DOJ), 

including U.S. Attorney Offices, or other 

Federal agency conducting litigation or 

in proceedings before any court, 

adjudicative or administrative body, 

when it is necessary to the litigation and 

one of the following is a party to the 

litigation or has an interest in such 

litigation: 

1. DHS or any component thereof; 

2. Any employee of DHS in his/her 

official capacity; 

3. Any employee of DHS in his/her 

individual capacity where DOJ or DHS 

has agreed to represent the employee; or 

4. The U.S. or any agency thereof, is 

a party to the litigation or has an interest 

in such litigation, and DHS determines 

that the records are both relevant and 

necessary to the litigation and the use of 

such records is compatible with the 

purpose for which DHS collected the 

records. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration (NARA) or 

other Federal government agencies 

pursuant to records management 

inspections being conducted under the 

authority of 44 U.S.C. 2904 and 2906. 

D. To an agency, organization, or 

individual for the purpose of performing 

audit or oversight operations as 

authorized by law, but only such 

information as is necessary and relevant 

to such audit or oversight function. 

E. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. DHS has determined that as a result 

of the suspected or confirmed 

compromise there is a risk of harm to 

economic or property interests, identity 

theft or fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by 

DHS or another agency or entity) or 

harm to the individual that rely upon 

the compromised information; and 

3. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

F. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

G. To an appropriate Federal, state, 

local, tribal, territorial, international, or 

foreign law enforcement agency or other 

appropriate authority charged with 

investigating or prosecuting a violation 

or enforcing or implementing a law, 

rule, regulation, or order, where a 

record, either on its face or in 

conjunction with other information, 

indicates a violation or potential 

violation of law, which includes 

criminal, civil, or regulatory violations 

and such disclosure is proper and 

consistent with the official duties of the 

person making the disclosure. 

H. To appropriate authorized Federal, 

state, local, tribal, territorial, 

international, or foreign law 

enforcement officers charged with 

investigating the whereabouts or 

locating missing persons. 

I. To the National Center for Missing 

and Exploited Children and voluntary 

organizations as defined in 44 CFR 

206.2(a)(27) that have an established 

disaster assistance program to address 

the disaster-related unmet needs of 

disaster victims, are actively involved in 

the recovery efforts of the disaster, and 

either have a national membership, in 

good standing, with the National 

Voluntary Organizations Active in 

Disaster, or are participating in the 

disaster’s Long-Term Recovery 

Committee for the express purpose of 

reunifying families. 

J. To Federal, state, local, tribal, 

territorial, international, or foreign 

agencies that coordinate with FEMA 

under the National Response 

Framework (an integrated plan 

explaining how the Federal government 

will interact with and support state, 

local, tribal, territorial, and nongovernmental entities during a 

Presidentially-declared disaster or 

emergency) for the purpose of assisting 

with the investigation on the 

whereabouts of or locating missing 

persons. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored 

electronically or on paper in secure 

facilities in a locked drawer behind a 

locked door. The records are stored on 

magnetic disc, tape, digital media, and 

CD–ROM. 

RETRIEVABILITY: 

Records may be retrieved by name, 

address, and phone number of the 

individual registering or searching in 

the National Emergency Family Registry 

and Locator System. 

SAFEGUARDS: 

Records in this system are 

safeguarded in accordance with 

applicable rules and policies, including 

all applicable DHS automated systems 

security and access policies. Strict 

controls have been imposed to minimize 

the risk of compromising the 

information that is being stored. Access 

to the computer system containing the 

records in this system is limited to those 

individuals who have a need to know 

the information for the performance of 

their official duties and who have 

appropriate clearances or permissions. 

RETENTION AND DISPOSAL: 

In accordance with the FEMA Records 

Schedule (FRS) and NARA Disposition 

Authority number N1–311–09–1, 

records and reports related to and 

regarding registrations and searchers in 

NEFRLS performed by a displaced 

person, Call Center Operator on behalf 

of a displaced person, or family and 

friends will be cut off 60 days after the 

last edit to the record and destroyed/ 

deleted three years after the cutoff. 

Additionally, in compliance with FRS 

and NARA Disposition Authority 

number N1–311–04–5, Item 3, records 

in this system associated with a 

domestic catastrophic event will have 

permanent value. A catastrophic event 

may be any natural or manmade 

incident, including terrorism, which 

results in extraordinary levels of mass 

casualties, damage, or disruption 

severely affecting the population, 

infrastructure, environment, economy, 

national morale, and/or government 

functions. A catastrophic event could 

result in sustained national impacts 

over a prolonged period of time; almost 

immediately exceeds resources 

normally available to state, local, tribal, 

territorial and private-sector authorities 

in the impacted area; and significantly 

interrupts governmental operations and 

emergency services to such an extent 

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Federal Register / Vol. 76, No. 168 / Tuesday, August 30, 2011 / Notices 53921 

that national security could be 

threatened. 

SYSTEM MANAGER AND ADDRESS: 

Deputy Director, Individual 

Assistance, Disaster Assistance 

Directorate, Federal Emergency 

Management Agency, 500 C Street, SW., 

Washington, DC 20472. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to FEMA’s FOIA 

Officer, 500 C Street, SW., Attn: FOIA 

Coordinator, Washington, DC 20472. 

When seeking records about yourself 

from this system of records or any other 

Departmental system of records your 

request must conform with the Privacy 

Act regulations set forth in 6 CFR part 

5. You must first verify your identity, 

meaning that you must provide your full 

name, current address and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 

28 U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov or 1–866–431–0486. 

In addition you should provide the 

following: 

• An explanation of why you believe 

the Department would have information 

on you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; and 

• If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without this bulleted information the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Records are obtained from registrants 

of NEFRLS and individuals searching 

NEFRLS, LEOs, and the third party 

authentication service indicating an 

individual has been approved or not 

approved. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: July 25, 2011. 

Mary Ellen Callahan, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2011–22167 Filed 8–29–11; 8:45 am] 

BILLING CODE 9110–17–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2011–0081] 

Privacy Act of 1974; Department of 

Homeland Security ALL—034 

Emergency Care Medical Records 

System of Records Notice 

AGENCY: Privacy Office, DHS. 

ACTION: Notice of Privacy Act system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to 

establish a new Department of 

Homeland Security system of records 

titled, ‘‘Department of Homeland 

Security/ALL—034 Emergency Care 

Medical Records System of Records 

Notice.’’ This system of records will 

allow the Department of Homeland 

Security Office of Health Affairs to 

collect and maintain records on 

individuals who receive emergency care 

from Department Emergency Medical 

Services providers. Individuals in this 

system include anyone who experiences 

a medical emergency and is treated by 

an on-duty Departmental Emergency 

Medical Services medical care provider. 

This newly established system will be 

included in the Department of 

Homeland Security’s inventory of 

record systems. 

DATES: Submit comments on or before 

September 29, 2011. This new system 

will be effective September 29, 2011. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2011–0081 by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 703–483–2999. 

• Mail: Mary Ellen Callahan, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

• Instructions: All submissions 

received must include the agency name 

and docket number for this rulemaking. 

All comments received will be posted 

without change to http:// 

www.regulations.gov, including any 

personal information provided. 

• Docket: For access to the docket to 

read background documents or 

comments received go to http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

questions please contact: Mary Ellen 

Callahan (703–235–0780), Chief Privacy 

Officer, Privacy Office, Department of 

Homeland Security, Washington, DC 

20528. 

SUPPLEMENTARY INFORMATION:

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS) Office of 

Health Affairs (OHA) proposes to 

establish a new DHS system of records 

titled, ‘‘DHS/ALL—034 Emergency Care 

Medical Records.’’ 

The Assistant Secretary for Health 

Affairs and Chief Medical Officer 

(ASHA/CMO) exercises oversight over 

all medical and public health activities 

of DHS, with the exception of U.S. Coast 

Guard (USCG) medical and public 

health activities. Throughout its 

components, the DHS workforce 

includes approximately 3,500 

Emergency Medical Service (EMS) 

healthcare providers rendering 

emergency medical care in the prehospital environment, primarily to DHS 

employees and, when necessary, to 

individuals encountered in the course of 

duty in need of emergency care. These 

DHS EMS healthcare providers are 

employed by the following DHS 

components: U.S. Customs and Border 

Protection (CBP), U.S. Immigration and 

Customs Enforcement (ICE), the United 

States Secret Service (USSS), 

Transportation Security Administration 

(TSA), U.S. Citizenship and 

Immigration Services (USCIS), Federal 

Law Enforcement Training Center 

(FLETC), Federal Emergency 

Management Agency (FEMA), and 

Science & Technology Directorate (S&T). 

OHA administers oversight of DHS 

EMS healthcare providers through its 

Medical Quality Management (MQM) 

program, to ensure DHS EMS providers 

deliver consistent, quality medical care. 

To support MQM, OHA operates the 

electronic Patient Care Record (ePCR), 

an electronic encounter-based database 

designed for EMS management. After 

administering emergency care, DHS 

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