Title: Submitting Letter to the U.S. Department of State Office of Authentications
Release Date: 07 Mar 2019 Author: ROSORIO Document Number: CVB-WI-0094.02

Nb

Veterinary Services

Submitting Letter to the U.S. Department of State Office of
Authentications

Veterinary Services

Center for Veterinary
Biologics

1920 Dayton Avenue
PO Box 844
Ames, IA 50010

(15) 337-6100

Document Number: CVB-WI-0094 Revision: 02

Previous Number: ICWI10065.01

Author: ROSORIO
Section/Area: CVB-WI-IC
Release Date: 07 Mar 2019
Notes:

Printed by: CRRYAN on 07 Mar 2019, 03:22:33 pm.
For Official Use Only


Title: Submitting Letter to the U.S. Department of State Office of Authentications
Release Date: 07 Mar 2019 Author: ROSORIO Document Number: CVB-WI-0094.02

Submitting Letter to the U.S. Department of State
Office of Authentications

Source Document: CVB Quality Management System Manual, Version .06, Chapter 8.3.7

International trade between countries involves the jurisdictions and agreements between
them. The Hague Conference on Private International Law (HCOPIL) is a global
organization that resolves differences between legal systems. HCOPIL is an
intergovernmental organization and their purpose is "to work for the progressive
unification of the rules of private international law.”

One of the items that the Hague Conference on Private International Law oversees is the
facilitation of trade. Certificates known as Apostilles are used for documents destined for
use in countries that are parties to the Hague Conference on Private International Law.

The U.S. Department of State issues both Authentication Certificates and Apostilles. The
determination of which certificate is issued is based on the country in which the
document will be used. Authentication Certificates are issued for documents which are
destined for use in countries that are not parties to the Hague Apostille Convention.

In accordance with title 22, Code of Federal Regulations, part 131, the U.S. Department
of State Office of Authentications provides signed certificates of authenticity for a variety
of documents to individuals, institutions, and government agencies. Examples of
documents that may require authentication for use abroad may include, but are not
limited to: company bylaws, powers of attorney, trademarks, diplomas, treaties, warrants,
extraditions, agreements, certificates of good standing, and courier letters.

The U.S. Department of State requests confirmation of the names and signatures of CVB-
Inspection and Compliance (CVB-IC) employees that are assigned to provide certificates.
The CVB-IC Director supplies a letter with the printed names and signatures of
individuals authorized to sign Export Certificates, Veterinary Services (VS) Form 2017,
Certificates of Licensing and Inspection (VS Forms 2046 and 2047), GMP-like
attestations and certificates for ingredients of animal origin. The CVB-IC letter is to be
sent to the following address:

Office of Authentications

U.S. Department of State

CA/PPT/S/TO/AUT

44132 Mercure Circle, 1“ Floor

PO Box 1206

Sterling, VA 20166-1206

The trigger for updating this information with the U.S. Department of State is when an
employee is either newly hired or transferred into a role that may sign export certification
for veterinary biological products. The roles include (from most likely to least likely) are:
Export Manager, Biologics Specialist, Investigation Manager, Facilities Manager,
Epidemiologists, Section Leaders, Product Specialist, and IC Director.

Page | of 2

Printed by: CRRYAN on 07 Mar 2019, 03:22:33 pm.
For Official Use Only


Title: Submitting Letter to the U.S. Department of State Office of Authentications
Release Date: 07 Mar 2019 Author: ROSORIO Document Number: CVB-WI-0094.02

Submitting Letter to the U.S. Department of State
Office of Authentications
Use the most recent version of CVB-TEM-0014, Delegation for Signing VS Forms 2017,
2046, and 2047, to provide the information to the U.S. Department of State.

Page 2 of 2

Printed by: CRRYAN on 07 Mar 2019, 03:22:33 pm.
For Official Use Only