United States Department of Agriculture
Animal and Plant Health Inspection Service

WS Directive 4.150 10/11/12

VEHICLE USE
PURPOSE

To provide guidelines for the use of Government-owned, leased, or
privately owned vehicles used for official Government business.

REPLACEMENT HIGHLIGHTS
This directive revises WS Directive 4.150 dated 10/08/2003.
POLICY

a. Travel in a Government-owned, leased, or privately owned
vehicle will be permitted in the following situations:

1. When the Government-owned, leased, or privately owned
vehicle is used for the performance of official duties,

2. In emergencies, such as those threatening loss of life or
property, or

3. When employees are in an official travel status.

Overnight storage of a Government-owned or leased vehicle at an
employee's residence may be authorized. This action is to be
documented on Form AD-728, Request for Authorization for Home to
Work Transportation. The AD-728 will be forwarded to the
District Supervisor, State Director, or Project Leader as
appropriate, for approval.

b. To reduce the possibility of injury to citizens and / or
resultant tort claims there from, passengers who are not APHIS
employees, other Federal government employees, State
collaborative WS employees under direct supervision of WS
employees, other program employees supervised by a WS employee,
official WS volunteers, or other previously approved passengers,
may ride in Government-owned or leased vehicles only:

1. When their presence enhances accomplishment of the WS
mission and their business is specifically related to the WS

program, or

2. In emergencies, such as those threatening loss of life or
property.

Decisions to permit persons not expressly authorized by this


directive to ride in Government-owned or leased vehicles, or
privately owned vehicles being used for official business will be
made on a case-by-case basis by the WS supervisor.

All accidents are to be reported to the ws supervisor and
processed in accordance with Chapter 4 of the APHIS Motor Vehicle
Fleet Management manual.

WS employees who use official vehicles without authorization or
for purposes other than official business are subject to
penalties under MRPBS Human Resources Desk Guide, Subchapters
4752 and 4735 (5/12, 10/90 respectively) which provides guidance
on employee conduct and discipline, and Chapters 1 and 2 of the
APHIS Motor Vehicle Fleet Management manual which addresses
official use and storage of motor vehicles.

4. TRAINING REQUIREMENTS

See Chapter 3 of the APHIS Motor Vehicle Fleet Management manual
for specifics.

Dy: REFERENCES

MRPBS Human Resources Desk Guide, Subchapter 4752, Disciplinary
or Alternative Actions (5/12),
http: //www.aphis.usda.gov/mrpbs/publications/hr_desk_guide/475
2/index.shtml.

MRPBS Human Resources Desk Guide, Subchapter 4735, Conduct and
Responsibilities (10/90),
http: //www.aphis.usda. gov/mrpbs/publications/hr_desk_guide/ind
ex.shtml.

APHIS Motor Vehicle Fleet Management. (Manual 5400) (October
2011; http://www.aphis.usda.gov/library/manuals/.

MRPBS Human Resources Desk Guide, Request for Authorization for
Home to Work Transportation, Form AD 728 (12/88),
http: //www.aphis.usda.gov/library/forms/pdf/ad728.pdf.

Jettecw PF

Deputy Administrator