NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

TRANSIT SHIPMENT ONLY

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Version History

Action Date By Changes Made

Version 1 09/11/2019 Amber Peterson New 

Version 2 03/22/2021 Amber Peterson 1. Page 6 - A checkbox has been added to the Transit Information

section for "Product is used in animals shipped from the US?".

If checked then the Street and Destination City fields are not

required. Destination Country is still required.

2. Page 8 - Users can generate a PDF of their submission data

3. Page 11 - The email address used for communications to NCAH

Portal users for the APHIS 2005 submissions was changed from

DoNotReplyLSRTIS@usda.gov to CVBpermits@usda.gov

4. Page 11 - Language was added to the email regarding the need

to save the permit from the NCAH Portal as it is only available

there for 60 days past completion

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TABLE OF CONTENTS

This guide is intended for use by those individuals using the NCAH Portal for submission of APHIS Form 2005 for 

issuance of a United States Veterinary Biological Product Permit for TRANSIT SHIPMENT ONLY. Submit an 

application for each product. Attach supporting materials. 

^ĞĐƚŝŽŶϭͲĐĐĞƐƐ Information

^ĞĐƚŝŽŶϮͲŶƚĞƌŝŶŐ/ŶĨŽƌŵĂƚŝŽŶƚŽďĞ^ƵďŵŝƚƚĞĚ

^ĞĐƚŝŽŶϯͲAttaching Documents to the Submission

^ĞĐƚŝŽŶ4Ͳ^ƵďŵŝƚƚŝŶŐƚŽƚŚĞs

^ĞĐƚŝŽŶ5ͲtŚĂƚƚŽdžƉĞĐƚĨƚĞƌ^ƵďŵŝƐƐŝŽŶ

^ĞĐƚŝŽŶ6ͲŚĞĐŬŝŶŐzŽƵƌ^ƵďŵŝƐƐŝŽŶ^ƚĂƚƵƐ

^ĞĐƚŝŽŶ7ͲzŽƵƌKĨĨŝĐŝĂůPermit

Some fields may look differently than the screenshots in this user guide depending on the browser you 

are using. Basic functionality should not be affected.

• User Guide 27 - APHIS Form 2005 - Application for United States Veterinary Biological Product Permit: Research

and Evaluation

• User Guide 29 - APHIS Form 2005 - Application for United States Veterinary Biological Product Permit: Sales &

Distribution

If you are looking for instructions on how to submit an APHIS Form 2005 for issuance of a United States Veterinary 

Biological Product Permit for the purpose of Research & Evaluation or General Sales & Distribution, refer 

to the following user guides:

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APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

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ACCESS INFORMATION

The NCAH Portal can be accessed using this URL: https://ncahappspub.aphis.usda.gov/NCAHPortal/public/

There is also a link available on the NCAH Portal Guidance page of the CVB website. 

Click on CVB in the Dashboard. 

Users are required to have an eAuthentication account for access. There is a link on the home page if you need an 

eAuthentication account. For more information on eAuthentication accounts go to https://www.eauth.usda.gov/home.

Click on the Log In button to enter the NCAH Portal.

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ENTERING INFORMATION TO BE SUBMITTED

There are two options in the Biological Product Permits (APHIS 2005) section.

• Submission Form - used to enter information to submit a new application

• View Draft Submissions (Biological Product Permits) to CVB - used to view submissions for which information

has been entered BUT have not yet been submitted to the CVB. You may choose to submit a draft submission

from here.

Click on Submission Form to begin a new application.

Complete the fields on the screen. Red asterisks (*) next to a field indicate that it is required to be completed. Helpful 

information may be shown under a field in gray text to aid you in completion.

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ENTERING INFORMATION TO BE SUBMITTED (continued)

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ENTERING INFORMATION TO BE SUBMITTED (continued)

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ENTERING INFORMATION TO BE SUBMITTED (continued)

After clicking on the SAVE button, you will see this message at the top of the screen. 

You will also see a preview of the DRAFT submission you just created.

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ENTERING INFORMATION TO BE SUBMITTED (continued)

At the bottom of the preview you will see the Submission History for this DRAFT submission.

"Submission Entered" means that data has been entered for the submission and it has been saved, but it has not been 

submitted to the CVB yet.

Edit - Use this button to go back and make changes to the information entered.

Add Attachments - Use this button to add documents to support your application.

Submit To CVB - Use this button to submit the application to the CVB.

Delete Submission - Use this button to delete the submission completely.

Save as PDF - User this button to save a PDF copy of the submission data.

Return to Dashboard - Use this button to go back to the CVB Dashboard.

If changes are made to a submission, that action is captured in the Submission History.

At this point, you have a number of options that you can use depending on how you want to proceed.

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ATTACHING DOCUMENTS TO THE SUBMISSION

Click on the Add Attachments button at the bottom of the draft.

Click on the Add Document button. Fields for attaching a document will become visible.

Click on the Browse... button and select the file you want to upload.

Click on the checkbox and then the Save to Submission button to complete the attachment process.

You will see this flag at the top of the screen and be returned to the DRAFT submission preview.

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SUBMITTING TO THE CVB

Click on the Submit to CVB button at the bottom of the draft.

You will see this message at the top of the screen, as well as a view of the data that was submitted.

At the bottom of the screen you will see the Submission History now has a line with an action of "Submitted to CVB"

with the timestamp and user ID of the submitter.

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WHAT TO EXPECT AFTER SUBMISSION

When the APHIS 2005 is received by the CVB, it is processed and if approved, a permit is returned to 

the applicant. Notification of status changes for the submission will be shown on a NCAH Portal Update email 

that is sent to the submitter at 3:30pm CST on the day of the status change.

Below is an example email. You will see the application number, product name and status of the submission. Click on 

the link in the blue bar at the bottom of the email to see the complete submission in the NCAH Portal and access 

the official permit.

NOTE: The records will only be available in the NCAH Portal for 60 days after completion.

You must SAVE your permit so that you have it after 60 days.

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APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

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CHECKING YOUR SUBMISSION STATUS

After you've submitted you can check the status of any of your submissions in the 'Submission History' section of the CVB 

Dashboard.

Pay attention to the tabs at the top of the Submission History screen.

Recent Activity (2 weeks) - shows items that have had actions on them by you or the CVB in the last 2 weeks

Submissions Not Yet Received - shows items that you have not yet submitted to the CVB

CVB Search - use this to search for all items by type, select "Biologics Permits (APHIS 2005)" in the 'Form' field

NVSL Search - Not Applicable to Biologics Product Permits 

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YOUR OFFICIAL PERMIT

NOTE: The records will only be available in the NCAH Portal for 60 days after completion.

You must SAVE your permit so that you have it after 60 days.

An electronic copy of the permit will be returned to the submitter via the NCAH Portal. 

To access the electronic copy of the permit, follow these steps:

1. Access the item within the NCAH Portal using either Submission History or the link in the email

2. Within the record, scroll down to the Miscellaneous (Misc) section

3. Find the "Response Files from CVB" - an electronic copy of the permit will be a file attached there

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