NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - Stand Alone Attestations and Ingredients of Animal 

Origin (English and Spanish) 

25

PublicaƟon Date: 3/15/2018 Page 1

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recent changes will be listed here for ease of use.
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This guide is intended for use by firms using the NCAH Portal for handling Biologics Export Certification 

documents. It is expected that procedures described in Veterinary Services Memo 800.52 will still be 

followed.Ě͘

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NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - Stand Alone Attestations and Ingredients of Animal 

Origin (English and Spanish) 

25

PublicaƟon Date: 3/15/2018 Page 2

Some fields may look differently than the screenshots in this user guide depending on 

the browser you are using. Basic functionality should not be affected.
^^INFORMATION

&Žƌttestations and 

Ingredients of Animal Origin

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ĐĂŶ ĞŶƚĞƌĂŶĚƐƵďŵŝƚ Export Certificate information. 

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NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - Stand Alone Attestations and Ingredients of Animal 

Origin (English and Spanish) 

25

PublicaƟon Date: 3/15/2018 Page 3
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Click on 'Submission Form' in the 

Biologics Export Certification section of 

the CVB Dashboard to enter 

information for an Attestation or 

Ingredients of Animal Origin.

The 'Create- Biologics Export Certification' screen will be shown. Enter information as directed below. Additional fields may

only appear for certain Export Types, so be sure that you have selected the correct form in the Export Type field.

Establishment - Users will only have the opportunity to enter information for the firm they are assigned to as users. 

Establishment employees wanting to submit certificates on behalf of other companies may submit paper copies to the CVB.

Site Address - The Establishment address on the certificate is chosen from the Site Address field. This field will only list the 

addresses in the Establishment License.

Export Type - Select the applicable export type from the list. *When Attestation, Attestation (Spanish), Ingredients of 

Animal Origin, or Ingredients of Animal Origin (Spanish) are selected, additional fields will show on the screen.

# of Certificates Requested - Enter the number of certificates requested.

Destination Country - A destination country may be entered here by selecting from the drop down list.

Additional Descriptor - The additional descriptor field is used to facilitate the description of the establishment name as it 

was formerly known.

NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - Stand Alone Attestations and Ingredients of Animal 

Origin (English and Spanish) 

25

PublicaƟon Date: 3/15/2018 Page 4
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Edit - Use this button to go back and make changes to the information entered or the files attached for the submission.

Clone - Use this button to duplicate the submission, creating a new submission identical to this one.

Submit To CVB - Only available to users with the roles of Export Contact, Liaison and/or Alternate Liaison. This button 

submits the submission to the CVB.

Delete Submission - Use this button to delete the submission completely. 

Return to Dashboard - Use this button to go back to the CVB Dashboard.

Additional Submission Files - Use the 'Browse' button to attach a file here that contains pages that provide other pertinent 

information, but will NOT be appended to the final certificate, i.e.a cover letter or air bill.

Remarks - Use this section to enter any additional details about this submission.

Checkbox - Checking this box indicates that the user agrees with this statement, "I agree that I've looked over this 

information and everything entered is true to my knowledge."

Save button - Click on the 'Save' button. This saves the submission and places it in a pending status. It is considered a 

"Draft" at this stage and has NOT been submitted to the CVB. This provides an opportunity to quality check the 

information entered prior to submission. 

After you have clicked on the 'Save' button, you will see the Submission History section at the bottom with a list of actions 

for the submission. At this point, you have additional options such as; Edit, Clone, Submit to CVB (only for some roles), 

Delete Submission and Return to Dashboard.

NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - Stand Alone Attestations and Ingredients of Animal 

Origin (English and Spanish) 

25

PublicaƟon Date: 3/15/2018 Page 5
If changes are made to a submission, that action is captured in the Submission History.

You may submit the certificate to the CVB immediately after saving it or through the CVB Dashboard. The Draft 

submissions (pending submission to the CVB) are visible in the CVB Dashboard for the employees with specific portal 

roles.

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NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - Stand Alone Attestations and Ingredients of Animal 

Origin (English and Spanish) 

25

PublicaƟon Date: 3/15/2018 Page 6
When the submission is received by the CVB, it is evaluated for certification eligibility. Notification of status 

changes will be shown on the NCAH Portal Updates email that is sent for all NCAH Portal activity for the firm.

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The blue bar will guide you to log in to the NCAH Portal.

When the "View Draft Submissions (Biologics Export Certification) to CVB" screen is opened a list of any submissions in the

draft status is shown. Submissions can be reviewed when you select the "More Info..." link in the row for that submission.

When you are ready to submit to the CVB, you may select an individual submission or multiple submissions by clicking in 

the checkboxes next to each submission and then clicking on the 'Submit To CVB' button.

In the example below, the top two submissions would be submitted to the CVB when the 'Submit To CVB' button is clicked.

NOTE: The records will only be available in the NCAH Portal for 60 days after completion.

NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - Stand Alone Attestations and Ingredients of Animal 

Origin (English and Spanish) 

25

PublicaƟon Date: 3/15/2018 Page 7
If you want to see the full submission, click on the 'Info' link in the row.

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After you've submitted you can check the status of all your submission in the 'Submission History' section of the 

CVB Dashboard.

Pay attention to the tabs at the top of the Submission History screen.

Recent Activity (2 weeks) - shows items that have had actions of them by you or the CVB in the last 2 weeks

Submissions Not Yet Received - shows items that you have not yet submitted to the CVB

CVB Search - use this to search for all items by submission type

NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - Stand Alone Attestations and Ingredients of Animal 

Origin (English and Spanish) 

25

PublicaƟon Date: 3/15/2018 Page 8
Within the record, scroll to the Miscellaneous section. Included in the files there will be an example of the certificate. This 

CVB Response file will not include the embossed seal or the wet signature.

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At the bottom of the record, the Submission History is shown.

NOTE: The official certificate will be mailed to the submitter.

NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

Biologics Export Certification - Stand Alone Attestations and Ingredients of Animal 

Origin (English and Spanish) 

25

PublicaƟon Date: 3/15/2018 Page 9