NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

SALES & DISTRIBUTION

29

Version History

Action Date By Changes Made

Version 1 09/11/2019 Amber Peterson New 

Version 2 03/22/2021 Amber Peterson 1. Page 5 - In the Submission Information section, a Quarantine

Site field was added

2. Page 9 - Users can generate a PDF of their submission data

Publication Date: 03/22/2021 Page 1 of 15
NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

SALES & DISTRIBUTION

29

TABLE OF CONTENTS

This guide is intended for use only by active permittees using the NCAH Portal for submission of APHIS Form 2005 for 

issuance of a United States Veterinary Biological Product Permit for the purpose of GENERAL SALES & DISTRIBUTION.

Submit an application for each product. Attach supporting materials. 

^ĞĐƚŝŽŶϭͲĐĐĞƐƐ Information

^ĞĐƚŝŽŶϮͲŶƚĞƌŝŶŐ/ŶĨŽƌŵĂƚŝŽŶƚŽďĞ^ƵďŵŝƚƚĞĚ

^ĞĐƚŝŽŶϯͲAttaching Documents to the Submission

^ĞĐƚŝŽŶ4Ͳ^ƵďŵŝƚƚŝŶŐƚŽƚŚĞs

^ĞĐƚŝŽŶ5ͲtŚĂƚƚŽdžƉĞĐƚĨƚĞƌ^ƵďŵŝƐƐŝŽŶ

^ĞĐƚŝŽŶ6ͲŚĞĐŬŝŶŐzŽƵƌ^ƵďŵŝƐƐŝŽŶ^ƚĂƚƵƐ

^ĞĐƚŝŽŶ7ͲzŽƵƌKĨĨŝĐŝĂůPermit

Some fields may look differently than the screenshots in this user guide depending on the browser you 

are using. Basic functionality should not be affected.

• User Guide 27 - APHIS Form 2005 - Application for United States Veterinary Biological Product Permit: Research

and Evaluation

• User Guide 28 - APHIS Form 2005 - Application for United States Veterinary Biological Product Permit: Transit

Shipment Only

If you are looking for instructions on how to submit an APHIS Form 2005 for issuance of a United States Veterinary 

Biological Product Permit for the purpose of Research & Evaluation or Transit Shipment, refer to the 

following user guides:

Publication Date: 03/22/2021 Page 2 of 15
NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

SALES & DISTRIBUTION

29

ACCESS INFORMATION

Submission of APHIS Form 2005 for the purpose of Sales and Distribution can be done via the NCAH Portal only if the 

following conditions are met for the submitter.

1. The submitter has an eAuthentication account with a verified identity. For more information on eAuthentication

accounts go to https://www.eauth.usda.gov/home. There is a link on the NCAH Portal home page if you need an

eAuthentication account.

2. The submitter is an active employee and liaison or alternate liaison at the permittee Quarantine site.

3. The permittee is enabled for use of the NCAH Portal.

4. The submitter's eAuthentication username has been entered into CVB's internal processing service (LSRTIS). This

is done by submitting a APHIS Form 2007 for the submitter (NCAH Portal User Guide #4).

The NCAH Portal can be accessed using this URL: https://ncahappspub.aphis.usda.gov/NCAHPortal/public/

There is also a link available on the NCAH Portal Guidance page of the CVB website. 

Click on CVB in the Dashboard. 

Click on the Log In button to enter the NCAH Portal.

Publication Date: 03/22/2021 Page 3 of 15
NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

SALES & DISTRIBUTION

29

Find the Biological Product Permits (APHIS 2005) section and click on Submission Form. 

View Draft Submissions (Biological Product Permits) to CVB option is used to view submissions for which 

information has been entered BUT have not yet been submitted to the CVB. You may choose to submit a draft 

submission from here.

ENTERING INFORMATION TO BE SUBMITTED

Publication Date: 03/22/2021 Page 4 of 15
NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

SALES & DISTRIBUTION

29

Complete the fields on the screen. Red asterisks (*) next to a field indicate that it is required to be completed. Helpful 

information may be shown under a field in gray text to aid you in completion.

ENTERING INFORMATION TO BE SUBMITTED (continued)

Publication Date: 03/22/2021 Page 5 of 15

In the Establishment and Quarantine Site fields, data associated with your Establishment will be autopopulated

from LSRTIS. If you are an approved active user with the appropriate roles at multiple establishments and/or sites,

use the down arrows in the fields to open a picklist and then select appropriately from there.
NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

SALES & DISTRIBUTION

29

ENTERING INFORMATION TO BE SUBMITTED (continued)

Publication Date: 03/22/2021 Page 6 of 15
NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

SALES & DISTRIBUTION

29

ENTERING INFORMATION TO BE SUBMITTED (continued)

When you click on the Add Principle Officer or Partner button, a new window will open with a field asking how many 

you would like to add. You must have at least one.

Enter the number you want to add and click on the Create button. Fields will then be shown on the screen to enter 

information for Principle Officer(s) or Partners.

Publication Date: 03/22/2021 Page 7 of 15
NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

SALES & DISTRIBUTION

29

ENTERING INFORMATION TO BE SUBMITTED (continued)

Publication Date: 03/22/2021 Page 8 of 15
NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

SALES & DISTRIBUTION

29

ENTERING INFORMATION TO BE SUBMITTED (continued)

After clicking on the SAVE button, you will see this message at the top of the screen. 

You will also see a preview of the DRAFT submission you just created.

Publication Date: 03/22/2021 Page 9 of 15
NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

SALES & DISTRIBUTION

29

ENTERING INFORMATION TO BE SUBMITTED (continued)

At the bottom of the preview you will see the Submission History for this DRAFT submission.

"Submission Entered" means that data has been entered for the submission and it has been saved, but it has not been 

submitted to the CVB yet.

If changes are made to a submission, that action is captured in the Submission History.

Edit - Use this button to go back and make changes to the information entered.

Add Attachments - Use this button to add documents to support your application.

Submit To CVB - Use this button to submit the application to the CVB.

Delete Submission - Use this button to delete the submission completely.

Save as PDF - User this button to save a PDF copy of the submission data

Return to Dashboard - Use this button to go back to the CVB Dashboard.

At this point, you have a number of options that you can use depending on how you want to proceed.

Publication Date: 03/22/2021 Page 10 of 15
NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

SALES & DISTRIBUTION

29

ATTACHING DOCUMENTS TO THE SUBMISSION

Click on the Add Attachments button at the bottom of the draft.

Click on the Add Document button. Fields for attaching a document will become visible.

Click on the Browse... button and select the file you want to upload.

Click on the checkbox and then the Save to Submission button to complete the attachment process.

You will see this flag at the top of the screen and be returned to the DRAFT submission preview.

*If Articles of Incorporation are required, this is how you would attach them.

Publication Date: 03/22/2021 Page 11 of 15
NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

SALES & DISTRIBUTION

29

SUBMITTING TO THE CVB

Click on the Submit to CVB button at the bottom of the draft.

You will see this message at the top of the screen, as well as a view of the data that was submitted.

At the bottom of the screen you will see the Submission History now has a line with an action of "Submitted to CVB"

with the timestamp and user ID of the submitter.

Publication Date: 03/22/2021 Page 12 of 15
NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

SALES & DISTRIBUTION

29

WHAT TO EXPECT AFTER SUBMISSION

When the APHIS 2005 is received by the CVB, it is processed and if approved, a permit is returned in 

the NCAH Portal. Notification of status changes for the submission will be shown on a NCAH Portal Update 

email that is sent 3:30pm CST on the day of the status change.

Below is an example email. You will see the application number, product name and status of the submission. Click on 

the link in the blue bar at the bottom of the email to see the complete submission in the NCAH Portal and access the 

official permit.

NOTE: The records will only be available in the NCAH Portal for 60 days after completion.

You must SAVE your permit so that you have it after 60 days.

Publication Date: 03/22/2021 Page 13 of 15
NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

SALES & DISTRIBUTION

29

CHECKING YOUR SUBMISSION STATUS

After you've submitted you can check the status of any of your submissions in the 'Submission History' section of the CVB 

Dashboard.

Pay attention to the tabs at the top of the Submission History screen.

Recent Activity (2 weeks) - shows items that have had actions on them by you or the CVB in the last 2 weeks

Submissions Not Yet Received - shows items that you have not yet submitted to the CVB

CVB Search - use this to search for all items by type, select "Biologics Permits (APHIS 2005)" in the 'Form' field

NVSL Search - Not Applicable to Biologics Product Permits 

Publication Date: 03/22/2021 Page 14 of 15
NCAH	PORTAL	CVB	QUICK	REFERENCE	GUIDE

APHIS Form 2005 - Application for United States Veterinary Biological Product Permit 

SALES & DISTRIBUTION

29

YOUR OFFICIAL PERMIT

A hard copy permit will be sent to the submitter. An electronic copy of the permit will also be returned in the NCAH Portal. 

To access the electronic copy of the permit, follow these steps:

1. Access the item within the NCAH Portal using either Submission History or the link in the email

2. Within the record, scroll down to the Miscellaneous (Misc) section

3. Find the "Response Files from CVB" - an electronic copy of the permit will be a file attached there

NOTE: The records will only be available in the NCAH Portal for 60 days after completion.

You must SAVE your permit so that you have it after 60 days.

Publication Date: 03/22/2021 Page 15 of 15