[Federal Register Volume 88, Number 224 (Wednesday, November 22, 2023)]
[Notices]
[Pages 81411-81416]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-25805]


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FEDERAL COMMUNICATIONS COMMISSION

[FR ID: 185258]


Privacy Act of 1974; System of Records

AGENCY: Federal Communications Commission.

ACTION: Notice of a modified system of records.

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SUMMARY: The Federal Communication Commission (FCC or Commission, or 
the Agency) proposes to modify an existing system of records, FCC/OMD-
25, Financial Operations Information System (FOIS), subject to the 
Privacy Act of 1974 (5 U.S.C. 552a) as amended. This action is 
necessary to meet the requirements of the Privacy Act to publish in the 
Federal Register notice of the existence and character of records 
maintained by the agency. The records in this system pertain to the 
mission and activities of the FCC's Financial Operations (FO) 
organization in the Office of Managing Director (OMD), which are 
associated with the Commission's financial and budgetary operations, 
programs, activities, and transactions. This modification makes various 
necessary changes and updates, including slightly renaming the system 
to reflect the fact that the system of records covers multiple systems 
and applications, clerical and clarity edits, formatting changes 
required by the Office of Management and Budget (OMB) Circular A-108 
since its previous publication, the addition of one new routine use, 
the deletion of two routine uses, and the revision of multiple existing 
routine uses.

DATES: This modified system of records will become effective on 
November 22, 2023. Written comments on the routine uses are due by 
December 22, 2023. The routine uses in this action will become 
effective on December 22, 2023 unless comments are received that 
require a contrary determination.

ADDRESSES: Send comments to Katherine C. Clark, Attorney-Advisor, 
Office of General Counsel, Federal Communications Commission, 45 L 
Street NE, Washington, DC 20554, or to <a href="/cdn-cgi/l/email-protection#c9b9bba0bfa8aab089afaaaae7aea6bf"><span class="__cf_email__" data-cfemail="f282809b8493918bb2949191dc959d84">[email protected]</span></a>.

FOR FURTHER INFORMATION CONTACT: Katherine C. Clark, (202) 418-1773, or 
<a href="/cdn-cgi/l/email-protection#e595978c9384869ca5838686cb828a93"><span class="__cf_email__" data-cfemail="b0c0c2d9c6d1d3c9f0d6d3d39ed7dfc6">[email protected]</span></a> (and to obtain a copy of the Narrative Statement and 
the Supplementary Document, which includes details of the modifications 
to this system of records).

SUPPLEMENTARY INFORMATION: As required by the Privacy Act of 1974, as 
amended, 5 U.S.C. 552a(e)(4) and

[[Page 81412]]

(e)(11), this document sets forth notice of the proposed modification 
of a system of records maintained by the FCC. The FCC previously 
provided notice of the system of records FCC/OMD-25, Financial 
Operations Information System (FOIS), by publication in the Federal 
Register on October 6, 2016 (81 FR 69522). This notice serves to update 
and modify FCC/OMD-25 as a result of various necessary changes and 
updates. The substantive changes and modifications to the previously 
published version of the FCC/OMD-25 system of records include:
    1. Updating the name of the system of records to Financial 
Operations Information Systems (FOIS), to reflect that this system of 
records covers multiple systems and applications;
    2. Updating the language in the Security Classification to follow 
OMB guidance;
    3. Updating the Purposes section for clarity and to reflect 
modernization of the CORES system to incorporate functionalities that 
were previously provided through separate systems and forms;
    4. Modifying the language in the Categories of Individuals and 
Categories of Records to be consistent with the language and phrasing 
now used in FCC SORNs;
    5. Deleting two routine uses (listed by former routine use number): 
(7) ``Do Not Pay'' System, which has been consolidated into modified 
Routine Use (6) Financial Obligations Under the Debt Collection Acts; 
and (4) Audits and Oversight, for which disclosures are covered under 
another exception to the Privacy Act;
    6. Updating and/or revising language in the following routine uses 
(listed by the routine use number provided in this notice): (1) Public 
Access; (2) Drug Debarment List; (5) Financial Obligations Under the 
Debt Collection Acts and Do Not Pay; (6) Financial Obligations as 
Required by the National Finance Center (USDA), et al.; (7) Litigation 
and (8) Adjudication (formerly a single routine use); (9) Law 
Enforcement and Investigation; (10) Congressional Inquiries; (11) 
Government-wide Program Management and Oversight; (18) Statistical/
Analytical Studies; (19) Breach Notification, the revision of which is 
as required by OMB Memorandum No. M-17-12; and (21) Non-Federal 
Personnel;
    7. Adding one new routine use: (20) Assistance to Federal Agencies 
and Entities Related to Breaches, the addition of which is required by 
OMB Memorandum No. M-17-12; and
    8. Updating the existing records retention and disposal schedule 
with a new records schedule: N1-173-00-001, Commission Registration 
System (CORES).
    The system of records is also revised for clarity and updated to 
reflect various administrative changes related to the system managers 
and system addresses; policies and practices for storage and retrieval 
of the information; administrative, technical, and physical safeguards; 
and updated notification, records access, and contesting records 
procedures.

SYSTEM NAME AND NUMBER:
    FCC/OMD-25, Financial Operations Information Systems (FOIS).

SECURITY CLASSIFICATION:
    No information in the system is classified.

SYSTEM LOCATION:
    Financial Operations (FO), Office of Managing Director (OMD), 
Federal Communications Commission (FCC), 45 L Street NE, Washington, DC 
20554.

SYSTEM MANAGER(S):
    Financial Operations (FO), Office of Managing Director (OMD), 
Federal Communications Commission (FCC), 45 L Street NE, Washington, DC 
20554.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. chapter 57; 31 U.S.C. 525, 3302(e); 44 U.S.C. 3101, 3102, 
3309; Debt Collection Act of 1982 (Pub. L. 97-365), as amended by Debt 
Collection Improvement Act of 1996 (Pub. L. 104-134); section 639 of 
the Consolidated Appropriations Act of 2005 (Pub. L. 108-447); Federal 
Financial Management Improvement Act of 1996 (Pub. L. 104-208); Chief 
Financial Officers Act of 1990 (Pub. L. 101-576); Federal Managers 
Financial Integrity Act of 1982 (Pub. L. 97-255); Executive Order 9397; 
Budget and Accounting Procedures Act of 1950 (Pub. L. 81-784); section 
5301 of the Anti-Drug Abuse Act of 1988 (Pub. L. 100-690), as amended 
by section 1002(d) of the Crime Control Act of 1990 (Pub. L. 100-647); 
and 47 U.S.C. 154(i) and (j).

PURPOSE(S) OF THE SYSTEM:
    This system collects and maintains records contained in the 
information systems, subsystems, databases, and paper document files of 
the Financial Operations organization (FO) within OMD.\1\ Collecting 
and maintaining this information allows staff access to documents 
necessary for key activities discussed in this SORN, including 
maintaining identity, regulatory, and financial information regarding 
individuals and entities doing business with the Commission, as well as 
information regarding the Commission's financial and budgetary 
operations, programs, functions, and transactions. These various 
systems include, but are not limited to FCC User Registration System, 
Commission Registration System (CORES), Financial Operations API, 
Financial Operations API Cloud, the Financial Operations Administration 
System, Genesis and related applications (i.e., Genesis Portal, Genesis 
E2 WSDL, Genesis E2, and Genesis Reports), Alfresco, databases, and 
related FO documents and forms. Authorized FCC personnel (including 
authorized contract employees) use these records on a need-to-know 
basis to conduct the Commission financial and budgetary operations, 
programs, transactions, and statements, which include but are not 
limited to:
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    \1\ The FO specifically maintains the FCC's Registration Number 
(FRN) system, the Commission-wide method for identifying and 
interacting with those individuals who have registered to do 
business with the FCC under 31 U.S.C. 7701(c)(2) and who incur 
application and/or regulatory fee obligations. An FRN collaterally 
allows that monies paid are properly matched with debts and 
obligations.
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    1. Processing and tracking payments made and monies owed from or to 
individuals (including FCC employees and authorized contract 
employees), FCC regulatees and licensees, and the FCC, and to ensure 
that payments by the FCC are based on a lawful official commitment and 
obligation of government funds, including but not limited to payments 
to cover administrative charges, penalties, forfeitures assessed, fees 
collected, services rendered, and direct loans;
    2. Establishing records of ``receivables'' and tracking repayment 
status for any amount(s) claimed in the event of a debt owed to the 
FCC, which include but are not limited to repayment of overpayments and 
excess disbursements (including reimbursements and/or refunds for 
incorrect payments or overpayments), and other debts, advance payments, 
including but not limited to application processing fees, travel 
advances (including reimbursements authorized under the Travel 
Reimbursement Program covered by GSA/GOVT-3 and GSA/GOVT-4), advanced 
sick leave, and advanced annual leave, and withholding services from 
individuals who owe delinquent debt to the FCC or an FCC component, 
including billing and collection of bad checks;
    3. Developing reports of taxable income using the records of 
payments

[[Page 81413]]

and uncollectible debts that are provided to the Internal Revenue 
Service (IRS) and applicable State and local taxing officials;
    4. Tracking overdue and delinquent federal debts for debt 
collection purposes;
    5. Initiating and completing computer matching to verify benefit 
and payment eligibility under relevant related Federal Government 
systems such as, but not limited to Treasury's ``Do Not Pay'' portal 
verification system, the GSA Excluded Parties and Debarment List, and 
the Department of Justice Drug Debarment Roster in connection with 
implementation of section 5301 of the Anti-Drug Abuse Act of 1998;
    6. Populating FCC forms, which include but are not limited to Forms 
44 and 45, 159 series, 160 and 161, and 1064, and other financial and 
budgetary forms and related documents and records, which are used to 
carry out these various financial, accounting, and budgetary 
activities, functions, and purposes;
    7. Providing the viewing function for images of auction loans that 
the FCC has made to customers, to provide them access to their loan 
payment history (retained for historical purposes); and
    8. Storing the information that the Department of Justice (DOJ) 
exchanges with the FCC in connection with the implementation of section 
5301 of the Anti-Drug Abuse Act of 1988.\2\
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    \2\ This permits the FCC to perform the General Services 
Administration (GSA) Debarment List check as provided for in the 
Office of National Drug Control Policy plan for implementation of 
section 5301 through use of information generated by DOJ. The FCC 
will use the automated records obtained from DOJ only to make an 
initial determination of whether an individual applicant is subject 
to a denial of all Federal benefits or FCC benefits imposed under 
section 5301 of the Anti-Drug Abuse Act of 1988.
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CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. FCC staff, including but not limited to employees (including 
interns), and contractors and vendors, who handle information in the 
FCC's financial and budgetary operations, which include but are not 
limited to FO's programs, processes, activities, and functions;
    2. Individuals and representatives of entities who register with 
the FCC to receive a FCC Registration Number (FRN) to conduct business 
with the Commission; and
    3. Individuals who intend to or do conduct business with the FCC as 
a regulatee, licensee, contractor, or vendor and who are listed on the 
Drug Debarment Roster (as a result of drug convictions for the 
distribution or possession of controlled substances) who have been 
denied all Federal benefits as part of their sentence pursuant to 
section 5301 of the Anti- Drug Abuse Act of 1988, and who have filed 
application(s) for any FCC professional or commercial license(s) and/or 
authorization(s).

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. FCC employees (including interns)--individual's name, Social 
Security Number (SSN), home address, phone number, bank account data, 
and miscellaneous monies received by the Commission (including, but not 
limited to reimbursement(s) authorized under the Travel Reimbursement 
Program covered by the government-wide system of records GSA/GOVT-3 and 
GSA/GOVT-4,\3\ and related financial requirements);
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    \3\ The PII contained in the FCC's Travel and Reimbursement 
Program is covered by one or the other of the two government-wide 
systems of records maintained by the General Services Administration 
(GSA): GSA/GOV-3, ``Travel Charge Card Program,'' 78 FR 20108; or 
GSA/GOVT-4, ``Contracted Travel Services Program,'' 64 FR 20108.
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    2. Independent contractors--individual's name and Social Security 
Number (SSN) (required when the fee exceeds the minimum $600.00 
threshold authorized by IRS Form 1099);
    3. Individuals and representatives of entities who register to do 
business with the FCC and receive a FCC Registration Number (FRN)--
individual's name, address(es), Social Security Number (SSN), 
Individual Taxpayer Identification Number (ITIN), telephone number(s), 
fax number(s), email address(es), records of services rendered, loan 
payment information, forfeitures assessed and collected, billing and 
collection of bad checks, bank deposit information, transaction type 
information, United States Treasury deposit data (notification of 
completion of FCC financial transactions with the US Treasury), and 
information substantiating fees collected, refunds issues, and 
interest, penalties, and administrative charges assessed to 
individuals.
    4. Individuals on the DOJ's Drug Debarment List--individual's name, 
DOJ identification number (ID) (for the person denied Federal 
benefits), Individual Taxpayer Identification Number (ITIN), starting 
and ending date of the denial of Federal benefits, address, zip code, 
and (if required by the FCC application) birthdate, and confirmation 
report for DOJ matching; (Upon such a match, the FCC will initiate 
correspondence with the applicant, which will also be associated with 
the application. The confirmation report and any correspondence with 
the applicant will be among the records found in this system.); and
    5. FCC Forms which include, but are not limited to, Forms 44 and 
45; 159 series; 160 and 161; 1064, and other related financial and/or 
budgetary forms, assessments, and related documents.

RECORD SOURCE CATEGORIES:
    Information in this system is provided by the following 
individuals: FCC employees (including interns), contractor employees, 
and individuals or representatives of entities who register to do 
business with the FCC, and the information obtained from the Federal 
Drug Debarment List database(s).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed to authorized 
entities, as is determined to be relevant and necessary, outside the 
FCC as a routine use pursuant to 5 U.S.C. 552a(b)(3). In each of these 
cases, however, the FCC will determine whether disclosure of the 
records is compatible with the purpose(s) for which the records were 
collected:
    1. Public Access--FCC Registration Numbers (FRNs) and certain 
information (excluding security/sensitive information) provided by 
individuals and representatives who register to do business with the 
Commission by obtaining an FRN are routinely made public. Individuals 
who have so registered also can use the Commission's automated 
reporting tools to access their own nonpublic information, which 
includes but is not limited to Regulatory Fees, fines, forfeitures, 
penalties, Debt Collection Improvement Act and other administrative 
changes, and related payments and assessments, and to determine the 
amount(s) owed.
    2. Drug Debarment List--Records from CORES may be matched against 
the Department of Justice Drug Debarment List, and any results (not 
including the DOJ ID Number) and any correspondence with the applicant 
regarding this match will be associated with the FCC applicant for a 
license or authorization or recipient of FCC funds, and thus, be made 
routinely available (with redactions for date of birth and Social 
Security Number) for public

[[Page 81414]]

inspection as part of the applicant's or recipient's file within the 
relevant FCC system.
    3. ``Pay.gov'' System--To disclose the name and address of 
individuals to the Department of the Treasury to facilitate the 
collection of any fees owed to the FCC when an individual chooses to 
pay online using the Treasury's Pay.gov system.
    4. Compliance with Welfare Reform Requirements--Names, Social 
Security Numbers, home addresses, dates of birth, dates of hire, 
quarterly earnings, employer identifying information, and State of hire 
of employees may be disclosed to the Office of Child Support 
Enforcement, Administration for Children and Families, Department of 
Health and Human Services for the purposes of locating individuals to 
establish paternity, establishing and modifying orders of child 
support, identifying sources of income, and for other child support 
enforcement actions as required by the Personal Responsibility and Work 
Opportunity Reconciliation Act.
    5. Financial Obligations Under the Debt Collection Acts and ``Do 
Not Pay''--To other Federal agencies (including the Treasury 
Department, Bureau of Public Debt, and its authorized contractors) for 
the purpose of collecting and reporting on delinquent debts as 
authorized by the Debt Collection Improvement Act of 1996, as amended, 
and to prevent improper payment and to verify payment eligibility using 
Treasury's ``Do Not Pay'' (DNP) system and effecting payments. Records 
may also be disclosed to the Treasury Department and its contractors, 
pursuant to a DNP computer matching agreement between the FCC and 
Treasury for purposes authorized by 31 U.S.C. 3321, if the matching 
program requires data from this system of records, and to the Treasury 
Department and the Department of Justice, and their representatives and 
contractors, to report the results of debt collection or debt 
compromise to prepare necessary Federal, State, or local income and tax 
reporting records and reports (e.g., IRS Form 1099). A record from this 
system also may be disclosed to any Federal, State, Tribal, or local 
agency to conduct an authorized computer matching program to identify 
and locate individuals who are delinquent in their repayment of certain 
debts owed to the U.S. Government. A record from this system may be 
used to prepare information on items included, but not limited to, 
income assessments required for taxation or other purposes to be 
disclosed to Federal (i.e., IRS), State, and local governments.
    6. Financial Obligations as Required by the National Finance Center 
(USDA), et al.--To the National Finance Center (the FCC's authorized 
payroll office), the Department of the Treasury Debt Management 
Services, and/or a current employer for financial obligations that 
include, but are not limited to those that effect a salary, IRS tax 
refund, tax or other debt liabilities of State, Municipality or other 
government agencies and entities, or administrative offsets necessary 
to satisfy an indebtedness; and to Federal agencies to identify and 
locate former employees for the purposes of collecting such 
indebtedness, including through administrative, salary, or tax refund 
offsets. Identifying and locating former employees, and the subsequent 
referral to such agencies for offset purposes, may be accomplished 
through authorized computer matching programs, following procedures 
required by the Debt Collection Act of 1982, the Debt Collection 
Improvement Act of 1996, and the computer matching provisions of the 
Privacy Act.
    7. Litigation--To disclose records to DOJ when: (a) the FCC or any 
component thereof; (b) any employee of the FCC in his or her official 
capacity; (c) any employee of the FCC in his or her individual capacity 
where the DOJ or the FCC has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation, and by careful review, the FCC determines 
that the records are both relevant and necessary to the litigation, and 
the use of such records by the DOJ is for a purpose that is compatible 
with the purpose for which the FCC collected the records.
    8. Adjudication--To disclose records in a proceeding before a court 
or adjudicative body, when: (a) the FCC or any component thereof; or 
(b) any employee of the FCC in his or her official capacity; or (c) any 
employee of the FCC in his or her individual capacity; or (d) the 
United States Government, is a party to litigation or has an interest 
in such litigation, and by careful review, the FCC determines that the 
records are both relevant and necessary to the litigation, and that the 
use of such records is for a purpose that is compatible with the 
purpose for which the agency collected the records.
    9. Law Enforcement and Investigation--Where the FCC becomes aware 
of an indication of a violation or potential violation of civil or 
criminal law, rule, regulation, or order to disclose pertinent 
information to appropriate Federal, State, Tribal, local, 
international, or multinational agencies, or a component of such an 
agency, responsible for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order.
    10. Congressional Inquiries--To provide information to a 
Congressional office from the record of an individual in response to an 
inquiry from that Congressional office made at the written request of 
that individual.
    11. Government-wide Program Management and Oversight--To the DOJ to 
obtain that department's advice regarding disclosure obligations under 
FOIA; or to OMB to obtain that office's advice regarding obligations 
under the Privacy Act.
    12. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by the Agency--To a Federal, State, local, foreign, 
Tribal, or other public agency or authority maintaining civil, 
criminal, or other relevant enforcement records, or other pertinent 
records, or to another public authority or professional organization, 
if necessary to obtain information relevant to an investigation 
concerning the hiring or retention of an employee or other personnel 
action, the issuance or retention of a security clearance, the 
classifying of jobs, the letting of a contract, or the issuance or 
retention of a license, grant, or other benefit by the requesting 
agency, to the extent that the information is relevant and necessary to 
the requesting agency's decisions on the matter.
    13. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by Other than the Agency--To a Federal, State, 
local, foreign, Tribal, or other public agency or authority of the fact 
that this system of records contains information relevant to the hiring 
or retention of an employee, the issuance or retention of a security 
clearance, the conducting of a suitability or security investigation of 
an individual, the classifying of jobs, the letting of a contract, or 
the issuance or retention of a license, grant, or other benefit by the 
requesting agency, to the extent that the information is relevant and 
necessary to the agency's decision on the matter. The other agency or 
licensing organization may then make a request supported by the written 
consent of the individual for the entire records if it so chooses. No 
disclosure will be made unless the information has been determined to 
be sufficiently reliable to support a referral to another office within 
the agency or to another Federal agency for criminal, civil, 
administrative, personnel, or regulatory action.

[[Page 81415]]

    14. Labor Relations--To officials of labor organizations recognized 
under 5 U.S.C. Chapter 71 upon receipt of a formal request and in 
accord with the conditions of 5 U.S.C. 7114 when relevant and necessary 
to their duties of exclusive representation concerning personnel 
policies, practices, and matters affecting working conditions.
    15. Federal Labor Relations Authority--To disclose information to 
the Federal Labor Relations Authority when requested in connection with 
investigations of allegations of unfair labor practices or matters 
before the Federal Service Impasses Panel (FSIP).
    16. Merit Systems Protection Board--To disclose information to 
officials of the Merit Systems Protection Board or the Office of the 
Special Counsel, when requested in connection with appeals, special 
studies of the civil service and other merit systems, review of the FCC 
rules and regulations, investigations of alleged or possible prohibited 
personnel practices, and such other functions, e.g., as promulgated in 
5 U.S.C. 1205 and 1206, or as may be authorized by law.
    17. Equal Employment Opportunity Commission (EEOC)--To disclose 
information to the EEOC when requested in connection with 
investigations into alleged or possible discrimination practices in the 
Federal sector, compliance by Federal agencies with the Uniform 
Guidelines on Employee Selection Procedures or other functions vested 
in the Commission and to otherwise ensure compliance with the 
provisions of 5 U.S.C. 7201.
    18. Statistical/Analytical Studies--To provide to Congress and OMB 
summary descriptive statistics and analytical studies in support of the 
financial and budgetary functions for which the records are collected 
and maintained, or for related FCC studies and reports. While published 
studies do not contain individual identifiers, in some instances the 
selection of elements of data included in the study may be structured 
in such a way as to make the data individually identifiable by 
inference.
    19. Breach Notification--To appropriate agencies, entities, and 
persons when: (a) the Commission suspects or has confirmed that there 
has been a breach of the system of records; (b) the Commission has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to individuals, the Commission (including its 
information systems, programs, and operations), the Federal Government, 
or national security; and (c) the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with the Commission's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm.
    20. Assistance to Federal Agencies and Entities Related to 
Breaches--To another Federal agency or Federal entity, when the 
Commission determines that information from this system is reasonably 
necessary to assist the recipient agency or entity in: (a) responding 
to a suspected or confirmed breach or (b) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, program, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    21. Non-Federal Personnel--To disclose information to non-Federal 
personnel, including contractors, other vendors (e.g., identity 
verification services), grantees, and volunteers who have been engaged 
to assist the FCC in the performance of a contract, service, grant, 
cooperative agreement, or other activity related to this system of 
records and who need to have access to the records in order to perform 
their activity.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Information in this system is maintained as follows:
    1. The electronic data, records, and files reside on the FCC's 
network or on an FCC vendor's network;
    2. The DOJ maintains the Drug Debarment data at its facilities and 
transfers the Drug Debarment data files to the FCC under the terms of 
the matching agreement. These files are immediately discarded by the 
FCC after being loaded into the secure database on the FCC's computer 
network; and
    3. Paper documents, including printouts and other related 
materials, records, and files are stored in the FO office suite and at 
a FCC authorized contractors.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    1. Records in the financial and budgetary (electronic and paper) 
system of records can be retrieved by category field, e.g., the 
individual's name(s), the type of transaction, call sign, processing 
number, SSN, ITIN, FRN, vendor code, fee control number, payment ID 
number, and/or sequential number.
    2. Records in the DOJ Drug Debarment (electronic) system of records 
are retrieved and matched between CORES and that database (primarily 
using name and ITIN or name and zip code or additional data elements 
but also by address, date of birth, or other data elements obtained 
from the DOJ Drug Debarment database).

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The information in this system is maintained and disposed of in 
accordance with the National Archives and Records Administration (NARA) 
Records Schedule N1-173-00-001, Commission Registration System (CORES).

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    The electronic records, files, and data are stored within FCC or a 
vendor's accreditation boundaries and maintained in a database housed 
in the FCC's or vendor's computer network databases. Access to the 
electronic files is restricted to authorized employees and contractors; 
and to IT staff, contractors, and vendors who maintain the IT networks 
and services. Other employees and contractors may be granted access on 
a need-to-know basis. The electronic files and records are protected by 
the FCC and third-party privacy safeguards, a comprehensive and dynamic 
set of IT safety and security protocols and features that are designed 
to meet all Federal privacy standards, including those required by the 
Federal Information Security Modernization Act of 2014 (FISMA), OMB, 
and the National Institute of Standards and Technology (NIST). Paper 
records (generally only Form 1876 and occasional print-outs, as needed) 
are stored in secured cabinets in the Financial Office.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request an amendment of records about them 
should follow the Notification Procedures below.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to contest information pertaining to him or her 
in the system of records should follow the Notification Procedures 
below.

NOTIFICATION PROCEDURES:
    Individuals wishing to determine whether this system of records 
contains information about themselves may do so by writing to <a href="/cdn-cgi/l/email-protection#2a5a58435c4b49536a4c4949044d455c"><span class="__cf_email__" data-cfemail="9dedeff4ebfcfee4ddfbfefeb3faf2eb">[email protected]</span></a>. Individuals requesting record access or amendment must also 
comply with the FCC's Privacy Act regulations regarding verification of 
identity as required under 47 CFR part 0, subpart E.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    81 FR 69522 (October 6, 2016).


[[Page 81416]]


Federal Communications Commission.
Marlene Dortch,
Secretary.
[FR Doc. 2023-25805 Filed 11-21-23; 8:45 am]
BILLING CODE 6712-01-P


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