Dairy Export Certification Guide

Applying for a Turkey Health Certificate 
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Table of Contents

Terms and Definitions................................................................................... 4

1.0 Purpose................................................................................................... 6

2.0 Service Fees ............................................................................................ 6

3.0 Application and Submission Information ................................................ 6

3.1 Application Content ............................................................................. 6

4.0 Submitted Application ............................................................................ 9

4.1 Amendment Request ........................................................................... 9

5.0 Record Retention.................................................................................... 9

Exhibit 1 – Certificate of Conformance ....................................................... 10

Exhibit 2 – Border Inspection Posts (BIP) in Turkey .................................... 11

Contacts...................................................................................................... 12
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Terms and Definitions

Term Definition

Applicant An applicant is the entity, individual or 

company requesting the export certificate. A 

broker, shipper, manufacturer or end 

product user may act as the applicant. The 

applicant will be billed for the certification 

request. The Applicant does not need to be 

the Consignor.

Approved facility An approved facility for the purposes of 

requesting a Turkey Health Certificate for 

composite products is a facility that appears 

on of the three Government lists below:

• Interstate Milk Shippers (IMS) list, 

maintained by the Food and Drug 

Administration (FDA)

• FDA maintained European Union (EU) 

Dairy Plant Reference list (pdf)

• Dairy Plants Surveyed and Approved 

for USDA Grading Service, maintained 

by the Dairy Grading Branch 

If the plant that packaged the final product 

does not appear on any of the above lists you 

will need to contact AMS at 

DairyExportsQuestions@ams.usda.gov. 

Certificate of Conformance A Certificate of Conformance is a signed 

statement attesting to compliance with 

current Turkey regulations. Certificates of 

Conformance shall be on company 

letterhead, contain a legible address and 

telephone number and be signed by a 

company representative who can provide 

documentation to support claims of 

compliance. The attached Exhibit 2 provides 

an example of text to be included in 

completed Certificates of Conformance. 

Plants that use dairy ingredients will need to 

receive a Certificate of Conformance from 

the dairy ingredient supplier. The Certificate 

of Conformance must have lot numbers, 

dates, and any other information needed to
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trace the finished product back to the raw 

milk.

Composite Product A foodstuff intended for human consumption 

that contains both processed products of 

animal origin and products of plant origin 

and includes those where the processing of 

the primary products is an integral part of 

the production of the final product.

Consignee Entity in the U.S. exporting the product.

Consignor Entity receiving the product in Turkey.

Documentation Review A Documentation Review is a review of the 

documents that demonstrate the compliance 

of the exported product with Turkey

regulations. The documents will also be 

reviewed to assure that the product that was 

actually exported matches the information 

on the export certificate.

Electronic Document Creation System (EDOCS) The Electronic Document Creation System 

(EDOCS) is the on-line system that allows 

exporters to request Turkey certificates by 

providing the information required for the 

certificate. After review and certification by 

the certifying authority the electronic 

document is sent to the Electronic Trade 

Document Exchange system (eTDE) where it 

can be accessed by the exporter and port 

authorities that the exporter designates in 

Turkey.

Electronic Trade Document Exchange System (eTDE) The electronic Trade Document Exchange 

system (eTDE) is a web based system that 

allows exporters to assign ownership and 

designate ports authorities access to 

electronic export certification. The system 

receives certified information from EDOCS 

and allows access to the information by 

designated parties.
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1.0 Purpose

This document will provide guidance on how to submit a Request for Turkey Health Certificate and

how to complete the Certificate form.

Applicants requesting Turkey Health Certificates must complete the Turkey Health Certificate Request 

in the Electronic Document Creation System (EDOCS) at : http://www.etde.usda.gov/edocs.

For information on Turkey Export requirements please review the Turkey Health Certificate Program 

guide on the AMS Dairy Exports website. 

2.0 Service Fees

Turkey certificates are billed at the rate of one hour at the published hourly rate. Certified copies are 

billed at the rate of 1⁄2 hour of the published hourly rate. Additional services, such as faxes or special 

handling will result in additional charges. Current hourly rates are published in the Federal Register.

Service Fees

Original Certificate $82.00

Amendment to Original Certificate $82.00

Certified Certificate Copy $41.00

Scanned .pdf Certificate (sent via e-mail) $41.00

Fax copy of Certificate (not certified) $4.00

Derogation $123.00

3.0 Application and Submission Information

3.1 Application Content

The following table provides instruction on completing each application section. The number in 

parenthesis ( ) behind each label is the number of characters allowed by the system.

Line (character limit) Instructions

APPLICANT NUMBER (10) AMS Billing Account number. Contact DairyNFO@ams.usda.gov if you 

do not have an account number for dairy export certificates.

A. CONTACT NAME (50) Individual to be contacted by AMS contact with questions regarding 

this certificate request

B. AMS BILLING ACCT. (50) This seven digit number is the AMS applicant number from the Dairy 

Grading Branch billing system. Applicant numbers can be obtained or 

verified by sending an e-mail to DairyNFO@ams.usda.gov . 

C. BILLING REFERENCE (25) This is an optional field for your internal reference information. This 

information will appear on the monthly statement next to the charges 
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for the export certificate. The information you provide will help to 

identify this particular request.

D. E-MAIL ADDRESS (255) Provide an e-mail address for notifications regarding the processing 

and billing of this request.

E. CONTACT PHONE (40) Provide a telephone number for AMS to contact you with questions. 

Include area code and country code if applicable.

F. FAX (40) Provide a fax number where information regarding the certificate 

request can be directed.

MAILING INFORMATION

G. COMPANY (75) Provide the name of company to which the certificate should be 

mailed. If the request for the certificate is by a private individual, put 

NA (for not applicable) in this box.

H. CONTACT (75) The addressee to receive the certificate.

I. STREET (75) Provide the street address for the mailing address.

J. CITY (35) Provide the city for the mailing address.

K. STATE (10) Provide the state for the mailing address.

L. ZIP (35) Provide the zip code for the mailing address.

I.1 CONSIGNOR Name (75)

Address (includes city and state) (225)

Telephone Number of the consignee (entity receiving the product in 

the Turkey) (40)

Postal Code (only required if it is part of the address of the consignee 

(35)

I.3 CENTRAL COMPETENT 

AUTHORITY

This will auto-populate and cannot be edited.

I.5. CONSIGNEE Name (75)

Address (includes city and state) (225)

Postal Code (35)

Tel. (entity receiving the product in Turkey) (40)

I.7. COUNTRY OF ORIGIN/ISO CODE This will auto-populate and cannot be edited.

I.9. COUNTRY OF DESTINATION/ISO 

CODE

This will auto-populate and cannot be edited.

I.11. PLACE OF ORIGIN Enter the following information for the approved facility from which 

the finished product being dispatched (Shipped).

Name (35)

Approval Number (35)

Address (City and State) (225)

I.13. PLACE OF LOADING Enter the port (city and state) of exit from the U.S. (place of loading on 

to the ship or plane). In cases where the port of exit is not known, the 

location (city and state) of the warehouse from which the consignment 

is shipped to the port of exit may be used.

I.14. DATE OF DEPARTURE Enter the date of expected consignment departure from the U.S. This 

should be the date the consignment will depart from the port of exit, 

but may be the date the consignment departs the warehouse for the 

port of exit. This date must be after the date the certificate was 

approved by USDA.

DATE OF ARRIVAL Enter the date the consignment is expected to arrive at the port of 

entry.
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I.15 MEANS OF TRANSPORT Select the method used to transport the consignment from the U.S. to 

Turkey. Only one method may be selected.

IDENTIFICATION (ID) (50) List the name of the shipping line or airline that is expected to be used 

to transport the consignment to the port of entry in Turkey. 

I.16. ENTRY BIP IN TURKEY Enter the Turkey Border Inspection Post (BIP). This is the port of first 

arrival into Turkey. The official BIP code should be provided. The 

exporter should work with the importer to confirm that the official BIP 

code is used. A list of official Turkey code can be found in Exhibit 3. 

I.18. DESCRIPTION OF COMMODITY

(100)

Include a general description of the exported products, e.g. milk, MPI, 

NFDM, casein, cheese, lactose, WPC, etc. This information should 

correspond to the HS code that will be entered in block I.19. . If the 

product is not a known dairy product then add “contains dairy” or add 

the actual dairy product name, abbreviation or initials.

1.19. COMMODITY CODE (HS CODE) 

(100)

Select the appropriate Harmonized System (HS) code(s) of the World 

Customs Organization for the products in the shipment. The exporter 

should work with the importer to confirm that the appropriate code is 

used. 

I.20. QUANTITY Enter both the GROSS and NET WEIGHT of the consignment. Turkey

has indicated that both are required. Gross weight is the weight 

including the packaging. Net weight is the weight of the materials 

shipped not including packaging. Only METRIC units (i.e., MT, KG or 

grams) may be used.

I.21. TEMPERATURE OF PRODUCT

(25)

Select the appropriate box for the commodity shipped

I.22. NUMBER OF PACKAGES (20) Enter the total number of packages in the consignment. This number 

must equal the sum of the Net Weight of each product in 1.28. If this 

number is not correct then the program will generate an error. You 

much fix this error before submitting the request for approval.

I.23. SEAL NUMBER/ CONTAINER Enter the CONTAINER (255) and SEAL NUMBER (255). Container and 

seal numbers (if applicable) must be included. Enter in N/A if shipping 

via air. You have a total of 200 container and seal numbers per 

request.

I.24. TYPE OF PACKAGING Enter a brief description of the type of packaging, for example: 25 kg 

corrugated boxes; 25kg kraft bags with poly liners.

I.25. COMMODITIES CERTIFIED FOR: Check the box for “Human Consumption.” This box must be checked 

by the applicant. AMS does not have authority to issue export 

certificates on products for animal feed. All certificates for animal feed 

products are issued by USDA Animal Plant Health Inspection Service 

(APHIS). By checking this box the applicant is certifying that the 

product is being exported as and will be used for human consumption.

1.27. FOR IMPORT OR ADMISSION 

INTO TURKEY

This will auto-populate and cannot be edited.

1.28. IDENTIFICATION OF THE 

COMMODITIES

MANUFACTURING PLANT - Provide the approval number of the

treatment and/or processing establishment approved to export to 

the Turkey. A maximum of three plants may be included on one 

certificate. 

NUMBER OF PACKAGES (30) - Enter the total number of packages in 

the consignment from each approved plant. 
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SPECIES - Provide the species (Scientific name) from which the milk 

was obtained to make the product. The scientific name for cows is 

Bovine; for sheep is Ovine: and for goats is Caprine. 

NET WEIGHT - Enter the total net weight of the product form each 

approved plant. Only METRIC units (i.e., MT, KG or grams) may be 

used.

BATCH NUMBER (255) - Provide all the batch numbers from each plant 

that are in this consignment.

APPLICANT CERTIFICATIONS All boxes must be checked before submitting the application for 

approval.

4.0 Submitted Application

4.1 Amendment Request

To request an amendment select the Certificate ID that needs amended from your queue in the eDocs 

system. Make the necessary changes, select save, attach courier label if you wish, and select submit.

Remember if you want to amend/supersede an amended certificate that you go to the latest 

amendment to amend/supersede. If not, then it will generate an error on our side and we will have to 

send it back to you to amend/supersede the correct request.

5.0 Record Retention

Applicants are subject to annual documentation reviews by the Dairy Grading Branch to verify that 

information provided on the requests and statements checked in eDocs regarding certificates of 

conformance are valid.

Maintain supporting documentation for one year following your certification request. The Dairy 

Grading Branch sends the original certificate to the address provided by the applicant and maintains an 

electronically scanned copy for 3 years according to records management requirements.

Maintain your account in good standing by remaining current on payment of bills associated with 

certification. 
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Exhibit 1 – Certificate of Conformance

(This Certificate of Conformance must be provided with each request for health certificates issued by 

the Dairy Grading Branch, Dairy Programs, Agricultural Marketing Service, United States Department 

of Agriculture, for shipment to the Turkey. The Certificate of Conformance shall be provided on 

company letterhead that includes company name, address, and phone number. This Certificate of 

Conformance shall be signed and dated for each shipment of product; “blanket certificates” are not 

acceptable.) 

Certificate of Conformance

Applicant Turkey Certification:

I hereby certify that all of the dairy products and/or dairy ingredients used for the production of the 

products included in the attached request for certification were produced from raw milk meeting the 

somatic cell (400,000 per ml.) and bacterial standard plate count (100,000 per ml.) requirements of 

Annex I of the “Regulation on Specific Hygiene Rules for Food and Animal Origin”. 

The signer of this Certificate of Conformance acknowledges sole responsibility for maintaining adequate 

records to trace the production and Certificates of Conformance for all dairy products or ingredient use 

in the products presented for certification. Failure to maintain such records will cause ineligibility to 

receive certifications to Turkey. 

Signature and title of individual providing certification Date

 

 

PRODUCT NAME, LOT NUMBERS AND MANUFACTURING DATES COVERED BY THIS 

CERTIFICATE OF CONFORMANCE ARE LISTED BELOW:
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Exhibit 2 – Border Inspection Posts (BIP) in Turkey

Port Port Code Type

Agri TR AJI Airport

Ankara TR ANK Airport

Antalya TR AYT1 Ship Port

Antalya TR AYT Airport

Ardahan TR ARD Airport

Artvin TR AVN Airport

Bursa TR BTZ Airport

Canakkale TR CKZ Ship Port

Edirne TR EDI Ship Port

Hatay TR HAT Airport

Igdir TR IGD Airport

Istanbul TR IST1 Ship Port

Istanbul TR IST Airport

Izmir TR IZM1 Ship Port

Izmir TR IZM Airport

Mersin TR MER Ship Port

Mugla TR MUG Airport

Sakarya TR SAK Airport

Samsun TR SSX1 Ship Port

Samsun TR SSX Airport

Sirnak TR SNK Airport

Tekirdag TR TEK1 Ship Port

Tekirdag TR TEK Airport

Trabzon TR TZX1 Ship Port

Trabzon TR TZX Airport

Van TR VAN Airport

Yalova TR YAL Ship Port

Zonguldak TR ZON Ship Port
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Contacts

If you have questions regarding submission requirements or other information contained in 

this document please contact the Dairy Grading Branch at 

DairyExportQuestions@ams.usda.gov. 

For additional information or help with registration, please contact the eTDE system 

administrator at etdeadmin@usda.gov.