This form is available electronically. See Page 7 for Privacy Act and Paperwork Reduction Act Statements.

WA-460-2 U.S. DEPARTMENT OF AGRICULTURE Form Approved - OMB No. 0581-0305

(07-31-18) Agricultural Marketing Service 

 United States Warehouse Act

ADDENDUM TO THE PROVIDER AGREEMENT

TO ELECTRONICALLY FILE AND MAINTAIN

GRAIN WAREHOUSE RECEIPTS AND U.S. WAREHOUSE ACT DOCUMENTS

This Addendum between (a)

(Provider)

and the Agricultural Marketing Service (AMS) authorizes the Provider to establish and maintain a database and 

system, referred to as a central filing system (CFS) for the purpose of electronically filing grain warehouse 

receipts and U.S. Warehouse Act (USWA) grain documents issued under the authority of the USWA. This 

Addendum permits the Provider to electronically accept and file grain warehouse receipts from warehouse 

operators other than USWA-licensed warehouse operators in their CFS. Such electronically filed grain warehouse 

receipts are hereafter referred to as “Electronic Warehouse Receipts (EWR) and USWA Electronic Documents 

(USWAED).” All provisions and terms of AMS’s “Provider Agreement to Electronically File and Maintain 

Warehouse Receipts and U.S. Warehouse Act Documents (WA-460)” are incorporated except as modified or 

excluded herein. In this regard, Section VIII (A)(2) and Section VIII. (A)(4) of the WA-460 are expressly 

excluded from this Addendum and its Appendices.

This Addendum and its Appendices prevails to the extent it conflicts with the regulations found at

7 CFR Part 735, AMS’s WA-460 and the adopted Addenda and Appendices for other approved commodities. As 

provided for at 7 CFR Part 735.2(b), the Administrator of the Agricultural Marketing Service has waived the 

requirement found at 7 CFR Part 735.303(a) (4), that requires warehouse operators to issue all warehouse receipts 

as EWRs first.

Grain is defined as all products commonly classed as grain such as wheat, corn, oats, barley, rye, flaxseed, 

sunflower seeds, soybeans, emmer, sorghum, safflower seed, triticale, millet, other oilseeds and such other 

products as are ordinarily stored in grain warehouses, subject to the disapproval of AMS.

Notwithstanding any Federal law or USDA data security restrictions, nothing contained herein should be 

interpreted or construed by a Provider so as to deny cooperation with a State licensing authority with respect to

access to examination or investigation data stored in a CFS by a State-licensed warehouse operator.

The Provider shall not warrant or guarantee any part of the underlying transaction or activity that involves the use 

of the Provider’s CFS to perfect or consummate such a transaction or activity. The Provider’s CFS shall not create, 

perfect or establish any security interest in the underlying commodity. The underlying transaction or activity shall 

be administered and governed by the applicable Federal or State rule of law.

This Addendum and its Appendices sets forth the Provider's minimum requirements for operational management, 

EWR and USWAED record formatting, reporting requirements and the protocols to be used in the transmission of 

such information. 

I. Common Computing Environment and eAuthentication

The Provider will, at a minimum, make available a common computing environment to the users of their 

CFS that offers nondiscriminatory access and ability to logon remotely to the Provider’s CFS through an 

eAuthentication method recognized by the AMS. Before accepting an EWR or USWAED into their CFS as 

issued, the Provider will, at a minimum, authenticate the warehouse receipt signer as the person authorized 

by the warehouse operator to issue the EWR or USWAED. Note: Warehouse Operators will 
WA-460-2 (07-31-18) Page 2 of 8

be required to submit to USDA or their applicable licensing authority a separate and individual 

e-signature card for each authorized EWR or USWAED signer. It will be the responsibility of USDA or the 

applicable licensing authority, respectfully, to supply each applicable Provider with a complete and current 

listing of these authorized individuals.

II. Requirements for CFS, Client/User Notification and User Agreements 

The Provider will develop and operate its CFS and business services in such a manner that complies with 

each of the following requirements: 

A. offers, at a minimum, a user interface that enables information to be entered directly and concurrently

from multiple and different web browsers;

B. accommodates interface mechanisms that allow files to be transferred/downloaded or data to be 

transmitted from a client’s/user’s existing accounting software systems commonly used by the grain 

industry to populate the information fields contained in EWRs and other USWAEDs offered by the 

provider;

C. provides operational access to the CFS 24 hours each day by its clients/users and AMS, except 

during designated or pre-arranged routine backup and maintenance periods. The provider shall notify 

AMS and clients/users no less than 48 hours prior to performing such backup and maintenance, 

stating the estimated time the CFS will be inoperable; 

D. provides a continuous period of uninterrupted access during the hours of 7:00 AM to 6:00 PM 

Central Time Zone. Routine backup and maintenance shall not be scheduled during these hours;

E. notifies AMS and all affected clients/users immediately in situations when the CFS is idled for 

extraordinary maintenance or when CFS service is unexpectedly disrupted, setting forth the reasons 

and expected duration of periods in which the Provider cannot furnish access to its CFS;

F. notifies AMS and affected clients/users immediately if any data related to an EWR or USWAED has 

been lost due to CFS’s failure to operate in the normal manner;

G. notifies the applicable licensing authority and affected clients/users immediately of any possible 

duplication of any EWR or USWAED issued under this Addendum and its Appendices with respect 

to the same agricultural product or any portion of that agricultural product while the EWR or 

USWAED is outstanding;

H. notifies affected clients/users if the Provider’s insurance policy is canceled at the same time 

USDA/AMS is notified, namely, no less than 60 calendar days prior to cancellation;

I. provides, as authorized and permitted on a case-by-case basis by AMS, the comprehensive and 

continuous log and accompanying set of records that are, at a minimum, sufficient to allow for a 

reconstruction of the files, activities and events, including providing the affected client/user or holder 

with access to generate physical documents upon request pertaining to each EWR or USWAED that 

is: (all apply)

1. issued,

2. canceled,

3. converted to paper,

4. converted from paper,

5. transferred or changed in any way,

6. a “before” and “after” field,

7. the date of change,
WA-460-2 (07-31-18) Page 3 of 8

8. the time of the change,

9. the identity of the user making the change, and

10. details of attempts to make unauthorized changes or access to document data.

J. assures the continuous log and associated records maintained for such reconstruction are kept in 

secure storage for a period of 6 years after December 31 of the year the EWR is canceled or the date 

of performance for the USWAED;

K. furnishes AMS with their current public tariff for public posting on AMS’s publicly available web 

site that, at a minimum, states their charges for basic services involving receiving, filing, maintaining,

and transmitting EWR and USWAED data;

L. furnishes AMS and all clients/users a 60-calendar day advance notice of their intent to change any 

charges and rates. If the change(s) involve an increase in such charges or rates, no further increase 

shall occur for a minimum of one year after the effective date of the change(s). Further, the rates in 

effect at the time a client/user enters into a User Agreement with a Provider shall remain in effect for 

a minimum of one year, unless such rates are decreased and/or AMS grants the clients/users a waiver 

to change Providers pursuant to Section II. (M) of this Addendum; 

M. enters into a signed User Agreement with each client/user that sets forth the terms and conditions 

regarding the use of the Provider’s CFS. Warehouse operators and other clients/users of the 

Provider’s CFS shall become an ex-facto party to this Addendum and its Appendices upon their 

acceptance and execution of the Provider’s User Agreement. The Provider’s User Agreement with 

warehouse operators and other clients/users shall incorporate the specific duties and responsibilities, 

as set forth in the regulations found at 7 CFR Part 735, AMS’s WA-460, this Addendum and its 

Appendices.

The User Agreement, among other things, shall incorporate the following statements:

1. Warehouse operators and other clients/users may change Providers only once a year, unless 

waived or modified by AMS;

2. If changing Providers, warehouse operators and other clients/users must: (all)

a. notify AMS, the current Provider, and their Licensing Authority, if applicable, 30 

calendar days prior to the intended transfer date. Notification must include an exact date 

for the transfer;

b. send notices of the change to each holder of open EWRs and USWAEDs issued within 

the previous 12 months not less than 30 calendar days prior to the transfer date. 

The notice must: (all)

(1) inform their holders that no access to their EWRs and USWAEDs will be available 

on the intended transfer date; and

(2) clearly state the last day that the current Provider will be utilized, and the first day 

that the new Provider will be effective; and

c. pay all charges, including transfer charges, due the current Provider prior to the transfer 

of EWRs and USWAEDs to the new Provider.

Note: Failure to pay may delay the transfer of data files to the new Provider.
WA-460-2 (07-31-18) Page 4 of 8

3. Warehouse operators and other clients/users will be held severally liable for failing to follow 

the provisions set forth in Sections IV. D and E of this Addendum and its Appendices. 

Warehouse operators and other clients/users shall not commit fraud by: (each)

a. issuing or holding both a paper warehouse receipt and a EWR representing the same 

grain outstanding or uncanceled at the same time; or

b. issuing or holding both a USWA paper document and a USWAED representing the 

same agricultural product outstanding or performing at the same time; and 

4. AMS reserves the right to suspend or terminate a warehouse operator or client’s/user’s right to 

access or use the Provider’s CFS, pending an investigation, if they have a reasonable belief that 

a serious violation of Federal or State law and/or regulation has occurred.

N. ensures that each warehouse operator has a current electronic profile for EWRs or USWAEDs that 

are issued on file with its applicable licensing authority. The electronic profile will consist of the 

same language and information contained in paper warehouse receipts or USWA documents, terms 

and conditions of the EWR or USWAED, common repetitious information, under whose authority the 

EWR or USWAED is issued, warehouse operator’s lien, business organization type, and other 

information specific to the warehouse;

O. ensures the on-site security of its computer hardware, software and data designed to prevent the 

destruction of its facilities and stored data and the unauthorized access to and distribution of EWR or 

USWAED information;

P. utilizes state-of-the-art computer system security standards to protect its computer/CFS systems and 

backup systems used to store and disseminate EWRs and other USWAEDs;

Q. secures data and all transmissions of data by using hardware and software approved by AMS;

R. requires that, when transferring a warehouse operator’s data to another Provider, a complete list of 

all holders of any active EWRs, USWAEDs or other electronic records maintained in its CFS be 

transferred to the new Provider and the applicable client/user;

S. requires that, when receiving a transfer of a warehouse operator or other client’s/user’s data from 

another Provider, access be made to all holders and authorized users not later than 7:00 a.m. Central

Time the day after the transfer date;

T. prevents and precludes the warehouse operator or other client/user from making changes or 

modifications to any data field of a EWR or USWAED originally completed or intentionally left 

blank by the issuing warehouse operator or other client/user. However, the current holder may 

request a new EWR or USWAED at any time by making the issuing warehouse operator/client/user 

the holder of the EWR or USWAED before issuing the new EWR or USWAED;

U. makes available a common template for EWRs and USWAEDs that contains information fields 

appropriate to the particular commodity;

V. maintains the anonymity of each subsequent holder’s identity; however, each subsequent holder will 

be able to view the identity of the previous holder only;

W. establishes the chain of custody of the EWR and USWAED from the warehouse operator’s or other 

client’s/user’s initial issuance to the initial holder, from the initial holder to a possible subsequent 

holder, from each subsequent holder to the next subsequent holder, from the last subsequent holder 

(or, initial holder if the EWR or USWAED was not negotiable) to the warehouse operator for load-out 
WA-460-2 (07-31-18) Page 5 of 8

or settlement, and the warehouse operator that is the final and the last holder and that cancels the 

EWR or USWAED in the Provider’s CFS; 

X. allows the issuing warehouse operator to update only data in trailer files, storage charges and 

payment fields without being made the current holder;

Y. notifies AMS and all CFS clients/users in writing not less than 60 calendar days prior to their planned 

termination of this Provider Addendum and Appendices; and 

Z. as set forth at 7 CFR Part 735.303(c), a warehouse operator not licensed under the USWA may, at its 

option, issue EWRs in accordance with AMS’s WA-460, this Addendum and its Appendices; 

however, this option does not apply to a warehouse operator that is licensed under State law to store 

agricultural products in a warehouse if the warehouse operator elects to issue an EWR under State 

law.

III. Optional Issuance of Warehouse Receipts

Warehouse operators operating under the provisions of this Addendum, its Appendices and the Provider’s 

User Agreement shall have the option to issue warehouse receipts initially as a paper warehouse receipt or 

as a EWR.

IV. EWR and USWAED Information Requirements

The EWR and USWAED Information Requirements are as provided for in this Addendum’s Appendices, 

except as otherwise authorized by AMS. The Provider shall, at a minimum, make the elements listed in this 

Addendum’s Appendices and below available to every USWA warehouse operator, State-licensed 

warehouse operator and warehouse operators not subject to regulation by Federal or State Warehouse 

licensing authorities who issue EWRs in their CFS. The Provider shall advise warehouse operators that it is 

the warehouse operator's responsibility to supply the necessary data to complete these elements. 

A. Additional Information

This Addendum and its Appendices do not restrict the number of additional fields that may be made 

available to State licensing authorities or warehouse operators. 

B. Required elements that can be modified without the warehouse operator being the holder 

AMS will allow the warehouse operator to modify the EWR elements, “date through which storage has 

been paid”, “storage start date”, or “prepaid in or out charges” without being the holder of the EWR. 

The Provider shall notify the current holder of the EWR of any changes.

C. Suspending an EWR or USWAED to issue an Interim Paper Warehouse Receipt or USWA Document

When suspending an EWR or USWAED, respectively, to issue an Interim Paper Warehouse Receipt 

or USWA Document, the Provider shall follow the procedures set forth in this Addendum’s 

Appendices, except as otherwise authorized by AMS. 

D. Converting a Paper Warehouse Receipt or USWA Document to an EWR or USWAED

When converting a Paper Warehouse Receipt or USWA Document, respectively, to an EWR or 

USWAED, the Provider shall follow the procedures set forth in this Addendum’s Appendices, except 

as otherwise authorized by AMS.

E. Trailer Files and Non-Required EWR or USWAED Data or Information
WA-460-2 (07-31-18) Page 6 of 8

Procedures governing trailer files and non-required EWR or USWAED data or information are set 

forth in this Addendum’s Appendices, except as otherwise authorized by AMS. 

V. Security of Data

A. The provider shall use only data encryption and security methods that are commonly used in the 

industry and which are recognized and approved by AMS. 

B. The Provider shall adhere to all aspects of Federal and State public disclosure and privacy laws and 

regulations.

C. The Provider shall notify AMS of the name and address of the actual off-site location where the 

Provider’s disaster-recovery records are stored.

D. The Provider shall notify AMS and clients/users immediately if and/or when it detects any breach in 

security involving its software and/or computer systems that may compromise, in any way, the 

sanctity of EWRs, USWAEDs, or related data or information.

VI. Transmission of Data

The Provider shall make available free of charge to AMS and State licensing authorities a common 

computer utility program that downloads USDA-approved warehouse examination data from their CFS.

VII. Required EWR and USWAED Information/Profiles for Warehouse Operators

The Required EWR and USWAED information/profiles for Warehouse Operators are as provided for in 

this Addendum’s Appendices, except as otherwise authorized by AMS. This information must be recorded 

on all EWRs or USWAEDs or within the warehouse operator’s EWR or USWAED profile. Each 

warehouse operator shall have a posted EWR or USWAED profile. 

VIII. Assignment of EWR and USWAED Serial Numbers

The Provider shall ensure that: (each)

A. Warehouse operators issue EWRs consecutively within the serial number range(s) assigned by AMS

or the applicable licensing authority, and shall ensure that warehouse receipts are issued in sequential 

order and no duplicate warehouse receipt serial numbers are issued. AMS will assign EWR serial 

number ranges for warehouse operators who are not subject to regulation by Federal or State 

Warehouse Licensing Authorities.

B. USWA licensed warehouse operators, or other client/users issue USWAEDs consecutively within the 

serial number range(s) assigned by AMS and shall ensure that USWAEDs are issued in sequential 

order and no duplicate USWAED serial numbers are issued.

IX. Suspension or Termination

AMS, upon having reasonable belief that any serious violation of Federal or State law and regulations has 

occurred and pending an investigation, reserves the right to suspend or terminate AMS’s WA-460, this 

Addendum and its Appendices.
WA-460-2 (07-31-18) Page 7 of 8

X. Contact:

Chief, License and Storage Contract Branch

Warehouse and Commodity Management Division

P.O. Box 419205 – Stop 9148

Kansas City, MO 64141-6205

Phone: 816-926-6474

Fax: 844-930-0174

(a) Name of Provider

(b) Signature of Provider

(c) Title of Provider

(d) Date

(e) Signature of the Administrator of the Agricultural Marketing Service

(f) Date 

NOTE: The following statement is made in accordance with the Privacy Act of 1974 (5 U.S.C. 552a - as amended). The authority for requesting the information 

identified on this form is 7 CFR Part 735, the United States Warehouse Act (Pub. L. 106-472), and the Commodity Credit Corporation Charter Act (15 

U.S.C. 714 et seq.). The information will be used to establish and maintain a database and central filing system for electronically filing grain warehouse 

receipts and electronic documents issued under the United States Warehouse Act. The information collected on this form may be disclosed to other 

Federal, State, Local government agencies, Tribal agencies, and nongovernmental entities that have been authorized access to the information by 

statute or regulation and/or as described in applicable Routine Uses identified in the System of Records Notice for USDA/FSA-2, Farm Records File 

(Automated) and USDA/FSA-3, Consultants File. Providing the requested information is voluntary. However, failure to furnish the requested 

information will result in a determination of ineligibility to obtain new licensing or retain existing licensing under the United States Warehouse Act.

According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to, a collection of 

information unless it displays an OMB control number. The valid OMB control number of this information collection is 0581-0305. The time required 

to complete this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing 

data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. 

The provisions of appropriate criminal and civil fraud, privacy, and other statutes may be applicable to the information provided. RETURN THIS 

COMPLETED FORM TO THE WAREHOUSE AND COMMODITY MANAGEMENT DIVISION, STOP 9148, P.O. BOX 419205, KANSAS CITY, MO 

64141-6205.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions 

participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual 

orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any 

program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident. 

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the 

responsible Agency or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information 

may be made available in languages other than English. 

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at http://www.ascr.usda.gov/complaint_filing_cust.html and at 

any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. 

Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, 

D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov. USDA is an equal opportunity provider, employer, and lender.
WA-460-2 (07-31-18) Page 8 of 8

Instructions For WA-460-2

ADDENDUM TO THE PROVIDER AGREMENT TO ELECTROINICALLY FILE 

AND MAINTAIN GRAIN WAREHOUSE RECEIPTS AND U.S. WAREHOUSE 

ACT DOCUMENTS

Used by authorized providers to contract with AMS to provide services to users of the provider’s 

electronic storage and transfer system.

Submit the original of the completed form in hard copy or facsimile to the Warehouse and 

Commodity Management Division (WCMD), STOP 9148, PO Box 419205, Kansas City, MO 

64141-6205; or FAX 844-930-0174. Customers who have established electronic access credentials 

with WCMD may electronically transmit this form to WCMD.

Features for transmitting the form electronically are available to those customers with access 

credentials only. If you would like to establish online access credentials with WCMD, follow the 

instructions provided at the USDA eForms site.

Providers complete Items A through E.

Items A-E

Fld Name /

Item No.

Instruction

A

Name of 

Provider

Enter the complete name of the Provider.

(a)

Name of 

Provider

Enter the complete name of the Provider.

(b)

Signature of 

Provider

Enter the signature of the Provider’s authorized representative.

(c)

Title of 

Provider

Enter the title of the Provider’s authorized representative.

(d)

Date

Enter the date of the signature of the Provider’s authorized 

representative.

Items (e) and (f) are for AMS use only.