USDA Agricultural Marketing Service 

Cotton and Tobacco Program October 9, 2014 

National Database Application 

Please complete this form to receive a UserID and Password required for accessing the National Database. 

Check the category that best describes your business: 

__ Merchant __ Mill __ Coop __ Foreign __ Other (Specify) ________________ 

Complete address for billing purposes (PLEASE PRINT): 

 Name of Firm: _________________________________________________________ 

 Street Address: _________________________________________________________ 

 2nd Line Street Address: _________________________________________________________ 

 P. O. Box: _________________________________________________________ 

 City, State, Zip: _________________________________________________________ 

 Country: _________________________________________________________ 

 Telephone: (____) ____________ Fax: (____) ____________ Taxpayer ID Number: _____________ 

 (For U.S. customers only) 

 E-mail: ____________________________________________________________ 

 

Form R request(s) will be sent to the email address listed above. 

___________________________________ _________________________________ ________________ 

(Printed Name of Authorized Representative) (Signature of Authorized Representative) (Date) 

Please select how you would like to receive your UserID and Password: __ Fax __ Mail 

Instructions for downloading the current version of the National Database software will be sent to you once the 

account is established. 

Please fax completed form to (901) 384-3035. 
National Database 

The Cotton and Tobacco Program has established a National Database in Memphis, Tennessee for 

dissemination of classing data to owners/agents other than gins, such as merchants, textile mills, and marketing 

organizations. The system contains classing data for the current and previous four crop years. Classing 

information from the current crop is available from the computer within 24 hours of the time of classification. 

The system is also capable of issuing Form-R Memoranda to firms requesting this service. 

For security purposes, firms accessing the system must be assigned identification codes and passwords by the 

Cotton and Tobacco Program. They must certify, as part of the log-on procedure, that they are the owner or the 

authorized agent of the owner of all bales for which they are seeking classing data. Users must also furnish the 

five-digit gin code numbers and the gin bale numbers in order to receive data. 

The system can only be accessed via the Internet. Proprietary software must be installed before accessing the 

system. The Internet software is available for free. Contact the Cotton and Tobacco Program’s IT Staff in 

Memphis at (901) 384-3007 for instructions about downloading the Internet software or for answers to any 

technical questions. 

 

The current cost for telecommunicated data from the National Database is five cents per bale. The cost for 

Form-R Classification Memoranda is fifteen cents per bale, with a minimum charge of five dollars ($5.00) per 

page. A full page contains fifty (50) bales, or $7.50 per page. 

 

To receive data from the Cotton and Tobacco Program’s National Database, complete the attached application 

and fax it to the fax number listed on the form. The link to the Internet software will be provided after you 

receive your user id and password.