Directive 106.1 

6/5/92 

 PREPARING AND ISSUING DELEGATIONS OF AUTHORITY 

 I. This Directive: 

 PURPOSE 

 A. Lists the documents through which current and 

 provisional delegations of authority are issued within 

 the Agricultural Marketing Service (AMS). 

 B. Assigns responsibility for preparing and issuing 

 delegations of authority. 

 II. This Directive replaces AMS Directive 106.1, dated 

 REPLACEMENT 5/31/89. 

 HIGHLIGHTS 

 III. A. It is the policy of the Agency to delegate 

 POLICY authorities to the extent permissible under the law 

 consistent with efficient administration, to facilitate 

 effecting actions without delay, and to ensure the 

 application of uniform and equitable policies. 

 B. Officials to whom authority is delegated will not 

 approve administrative actions affecting themselves. 

 These actions must be forwarded to the next higher level. 

 Officials will comply with all procedures, provisions, 

 and limitations contained in the directives governing 

 authorities delegated. 

 IV. A. Program Delegations of Authority are those 7 CFR 

 DEFINITIONS Subtitle A delegations from the Secretary to the 

 Assistant Secretary for Marketing and Inspection 

 Services, and from the Assistant Secretary to the 

 Administrator, AMS, which give the Agency legal authority 

 to carry out programs mandated by law. 

 B. Public Information Notice required by 5 U.S.C. 552, 

 Freedom of Information Act, is a statement published in 

 the Federal Register which describes the AMS organization 

 and functions, and lists places where the public may 

 obtain information about the Agency. 

 C. Provisional Delegation of Authority outlines a 

 succession of authority in the Agency to assure 

 continuity of executive direction when the Administrator 

 is unable to carry out his/her responsibilities. 

 D. Delegations of Administrative Authority pertain to 

 formal delegations of authority required by regulations 

 to approve actions related to the management of the 

 Agency, e.g., expenditure of funds, requesting audits or 

 investigations, personnel actions, etc. 

 V. Delegations of authority within the Agency will be issued 

 ISSUANCE OF through the following means: 

 DELEGATIONS 

 A. Federal Register Documents. Program delegations 

 required under Title 7 CFR and the public information 

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 notice required by 5 U.S.C. 552 will be published in the 

 Federal Register. (See AMS Directive 123.1.) 

 B. Directives or Memoranda. Delegations of authority 

 dealing with the administration of Agency programs, 

 functions, or activities made to the incumbent of 

 specific positions or to a functional organizational 

 unit, may be issued in Agency or Division directives, or 

 by memoranda, as applicable. 

 1. Delegations of program responsibilities from the 

 Administrator and Deputy Administrators to Division or 

 Staff Directors will be made by memoranda. 

 2. Provisional delegations of authority from the 

 Administrator are contained in Attachment 1. The 

 publishing of provisional delegations at organizational 

 levels below that of the Division Director is optional 

 and may be documented by Division directives or 

 memoranda. 

 3. Delegations of administrative authorities will 

 be made by memoranda or Division directives. Refer to 

 the appropriate Agency, Department, or Government-wide 

 regulation for guidance on specific delegation 

 requirements, limitations, or exceptions. 

 VI. A delegation of authority, or amendment thereto, shall 

 CONTENTS OF include the following information as appropriate or 

 DELEGATIONS required: 

 A. The source of the authority being delegated. 

 B. The position title (Branch Chief, Regional Director, 

 etc.) of the incumbent delegated the authority. 

 C. The authorities delegated, together with any 

 limitations on or exceptions to their use. 

 D. The extent of further delegation of authority 

 permitted. 

 E. The date on which the delegation shall be effective 

 (if other than the date of signature). 

 F. The date of termination or the point at which the 

 delegation is automatically revoked (if not of a 

 continuing nature). 

 G. A citation to any previous delegation that is being 

 amended, superseded, or terminated. 

 H. The name, title, and signature of the official 

 empowered to delegate the authority specified. 

 I. Concurrence, as necessary, by the next higher level 

 of supervision or by the Administrator, or appropriate 

 Deputy Administrator. 

 VII. A. Division and Staff Directors shall prepare any 

 RESPONSI- delegations of authority required by their respective 

 BILITIES assigned functions as follows: 

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 1. If the delegation is by memorandum: 

 a. Distribute a signed copy of the delegation 

 to each position incumbent to whom authority is being 

 delegated. 

 b. Provide a copy of the delegation to each 

 organizational unit that may be required to take action 

 on documents initiated by the position incumbent to whom 

 authority has been delegated. 

 c. File a copy of the memorandum in the Division 

 or Staff file of delegations. 

 2. If the delegation is by Division or Staff 

 directive, ensure each position incumbent to whom 

 authority is being delegated is provided a copy of the 

 specific directive. 

 B. The Classification Branch, Personnel Division, 

 shall prepare, for publication in the Federal Register, 

 any changes required in the Title 7 Program Delegations, 

 and the Freedom of Information Act public notice. 

 L. P. Massaro 

 Deputy Administrator, Management 

 Attachment 

 Attachment 1 

 AMS Directive 106.1 

 6/5/92 

 PROVISIONAL DELEGATION OF AUTHORITY 

 Provisional authority is hereby delegated to the incumbents of the 

 positions listed below to act as Administrator of the Agency in the 

 event of my inability to do so while I am in travel status, on leave, 

 or otherwise unavailable. The position incumbents are listed in the 

 order of their precedence to act. 

 ORDER OF SUCCESSION 

 Deputy Administrator, Marketing Programs 

 Deputy Administrator, Management 

 Director, Livestock and Seed Division 

 Director, Fruit and Vegetable Division 

 Director, Cotton Division 

 Director, Dairy Division 

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 Director, Poultry Division 

 Director, Tobacco Division 

 Director, Science Division 

 Director, Compliance Staff 

 Director, Transportation and Marketing Division 

 /s/ Kenneth Clayton 

 Acting Administrator

 Date: 5/18/92 

 

Distribution: G07 

Responsible Office: MRP-HR 

 

 

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