Farm Service Agency 

Kansas City Commodity Office 

P.O. Box 419205, MS 8698 

Kansas City, MO 64141-6205

USDA COMMODITY DOCUMENT REQUIREMENTS

KCBG11

BAGGED GRAIN

FOR USE IN INTERNATIONAL FOOD ASSISTANCE 

PROGRAMS

Effective Date: August 10, 2015
USDA is an equal opportunity provider and employer.

USDA COMMODITY REQUIREMENTS

KCBG11

BAGGED GRAIN

FOR USE IN INTERNATIONAL FOOD ASSISTANCE PROGRAMS

Table of Contents

Part 1 COMMODITY SPECIFICATIONS ______________________________________ 1

Section 1.1 COMMODITIES ____________________________________________________ 1

Section 1.2 TESTING/ANALYSIS________________________________________________ 1

Section 1.3 INSPECTION-ALL COMMODITIES___________________________________ 2

Part 2 CONTAINER AND PACKAGING REQUIREMENTS_______________________ 3

Section 2.1 CONTAINERS AND MATERIALS_____________________________________ 3

Section 2.2 50-KILOGRAM WOVEN POLYPROPYLENE BAGS ____________________ 3

Section 2.3 PERFORMANCE TEST PROCEDURES________________________________ 5

Section 2.4 TEST FREQUENCY _________________________________________________ 6

Part 3 MARKING REQUIREMENTS__________________________________________ 6

Section 3.1 MARKINGS ________________________________________________________ 6

Section 3.2 MARKING DESCRIPTIONS__________________________________________ 7

Section 3.3 EMPTY BAG DIMENSIONS _________________________________________ 10

Section 3.4 CONTAINERS WITH INCORRECT MARKINGS ______________________ 10

Exhibit A _______________________________________________________________________ 11

Exhibits SMR-1 through SMR4 and LMR1 through LMR8 _____________________________ 12
KCBG11 Page 1 of 23

Part 1 COMMODITY SPECIFICATIONS

Section 1.1 COMMODITIES

A. The definitions, grade, and grade factors used in all determinations under this 

contract shall be those contained in the "Official United States Standards for 

Grain," in effect at the time the applicable invitation for bids is issued. The 

standards are available at: http://www.gipsa.usda.gov/fgis/usstandards.aspx. 

B. Wheat

Wheat shall be U.S. Grade No. 2 or better, 13.5 percent or less moisture, with a 

maximum of 0.6 percent dockage. Dockage is deductible. Wheat may be of any 

class: including hard red spring, hard red winter, hard white, soft red winter or 

soft white.

C. Corn

Whole corn shall be of the class yellow corn, U.S. Grade No. 2 or better, 14.5 

percent or less moisture. With prior approval by the Government, U.S. Grade No. 

3 yellow corn may be accepted, subject to discount, if the only grade determining 

factor is broken corn and foreign material.

D. Sorghum

Sorghum shall be of the class sorghum, U.S. Grade No. 2 or better, 14.0 percent 

or less moisture and a maximum of 1.0 percent dockage. Dockage is deductible.

E. Soybeans

Soybeans shall be of the class yellow soybeans, U.S. Grade No. 2 or better, 14.0 

percent or less moisture.

Section 1.2 TESTING/ANALYSIS

A. Wheat

Wheat shall be tested for vomitoxin by the Federal Grain Inspection Service 

(FGIS). Any sub-lot in excess of two p.p.m. shall be rejected to the contractor's 

account in accordance with FAR clause 52.246-2.

B. Corn

Corn shall be tested for aflatoxin in accordance with procedures approved by 

FGIS. If the aflatoxin test proves positive, a quantitative test shall be performed. 

If the result of the quantitative test exceeds 20 p.p.b., the product shall be rejected 

pursuant to FAR clause 52.246-2.
KCBG11 Page 2 of 23

Section 1.3 INSPECTION-ALL COMMODITIES

A. The contractor shall be responsible for arranging and obtaining FGIS, or any other 

organization designated by FGIS, official domestic and export weight and grade 

certificates. Approved service providers, schedule of fees and geographic map 

may be obtained at http://www.gipsa.usda.gov/fgis/serviceproviders_listing.aspx. 

Contractors are required to notify the Government immediately of lots that fail to 

meet contract requirements.

B. The average net weight of the sampled shipping units as determined by FGIS 

shall not be less than 98 percent of the marked net weight. Failure of the lot to 

meet the average net weight requirement shall cause rejection of the involved lot

pursuant to FAR clause 52.246-2.

C. The contractor shall forward the original domestic official weight and grade 

certificate to FGIS at the destination port. FGIS will verify the identity preserved 

condition of the lots of grain and issue an export inspection certificate stating that 

the grain is free from infestation. Export certificates shall be mailed to:

Kansas City Commodity Office

International Procurement Division

MS Stop 8738

P.O. Box 419205

Kansas City, MO 64141-6205

D. If the product fails to meet contract specifications on one or more factors on the 

first inspection, the contractor may arrange with FGIS for subsequent inspections 

of the commodity. The inspections may be conducted at origin or a subsequent 

point of delivery if the provisions of Title 7 CFR 868.40 through 868.63 issued 

under the Agricultural Marketing Act of 1946, as amended, with respect to retest, 

appeal, and new inspections can be met. When subsequent inspections of the 

product are made, the results of the last inspection will be used as the basis for 

payment under the contract.

E. FGIS will perform a condition of container examination in accordance with the 

United States Standards for Condition of Food Containers (7 CFR Part 42) and 

the Agricultural Marketing Service Handbook for Inspection of the Condition of 

Food Containers.
KCBG11 Page 3 of 23

Part 2 CONTAINER AND PACKAGING REQUIREMENTS

Section 2.1 CONTAINERS AND MATERIALS

A. All containers and packaging shall be constructed to meet the requirements of the 

Food and Drug Administration (FDA) for safe contact with the packaged product. 

The contractor shall obtain and maintain documentation from the container or 

packaging material manufacturer to verify that the containers and packaging 

materials used in this contract were in compliance with the Government’s 

regulatory requirements for safe contact with food products as required in the 

Master Solicitation, Part 3, Section A, Number 3. 

B. Questions concerning the containers and materials should be directed to:

USDA/FSA/DACO

Room 5755 – South Bldg, STOP 0551

1400 Independence Avenue SW

Washington, DC 20250-0551

ATTN: Packaging

C. If the contractor purchases packaging and container ingredients from a foreign 

country and/or the package and container is manufactured in a foreign country, 

the package and container SHALL NOT display country of origin labeling. 

Phrases similar to but not inclusive of, “Made in [Name of Foreign Country.]” or 

“Product of [Name of Foreign Country.]” are strictly prohibited. 

D. In addition, all containers and packaging materials shall be constructed to comply 

with the sum concentration levels of lead, cadmium, mercury, and hexavalent 

chromium addressed by the Coalition of Northeast Governors (CONEG) model 

legislation. The sum of the concentration levels of lead, cadmium, mercury 

and/or hexavalent chromium present in any package or packaging component 

shall not exceed 100 parts per million. Concentration levels shall be determined 

using American Standard of Testing Materials test methods, as revised, or U.S. 

Environmental Protection Agency test methods for evaluating solid waste, S-W 

846, as revised.

Section 2.2 50-KILOGRAM WOVEN POLYPROPYLENE BAGS

Contractors may utilize woven polypropylene fabric and circular-woven style bags but 

are not limited to these constructions. If woven poly bags are used, the following is to 

apply:

A. The color of the fabric shall be white, unless otherwise specified. At the 

contractor's discretion, it may use fabric containing marker yarns as a means of 

identifying the manufacturer of the fabric.
KCBG11 Page 4 of 23

B. The polymer in the fabric shall be 100 percent virgin polypropylene with no 

recycled material. Rework product will be limited to excess material produced 

during the initial extrusion process and will be limited to the amount produced 

during normal continuous operation. A system to identify and document this 

process must be in place for review by the Government's audit personnel.

C. The fabric in an unstressed state shall permit a minimum air flow of 3 cubic feet 

per minute per square foot and a maximum of 30 cubic feet per minute per square 

foot, when tested in accordance with ASTM Test Method D737, as amended.

D. The fabric shall be finished by coating or other suitable method to prevent 

slippage. Individual test results shall be 28 degrees or greater, when tested in 

accordance with TAPPI Test Method T-503-OM-84. The fabric shall accept and 

retain printing ink that will not rub or flake off to a degree where legibility is 

impaired.

E. The fabric shall be capable of resisting ultraviolet deterioration for a minimum of 

200 hours of exposure in a weatherometer, when tested in accordance with Test 

Method 5804-Federal Standard 191, as amended. The fabric shall retain 70 

percent of its original minimum tensile strength in each direction, after 200 hours 

exposure, when tested in accordance with Test Method ASTM D 5034 (Grab 

Test), as amended.

F. Bags may be flat tube or gusseted.

G. Bags may be extrusion coated. Extrusion coated bags shall have the proper 

number, size and location of micro perforations to achieve the air permeability 

rate required for product stability and fumigation, as well as filling efficiency

H. Any bag seams shall be sewn in a manner which prevents the product from 

leaking through the seams during handling, storage, and distribution.

I. The color of the sewing thread shall be natural or white. The tensile strength of 

the sewn seams shall not be less than the tensile strength of the fabric in the body 

of the bag.

J. The top and bottom of the bag shall be heat cut or otherwise finished to prevent 

fraying or unraveling of the fabric during distribution. The bottom seam shall be 

constructed in accordance with Federal Standard 751a, SSn-1 Single Turnover, as 

amended. A minimum of 4 stitches per inch is required.
KCBG11 Page 5 of 23

Section 2.3 PERFORMANCE TEST PROCEDURES

A. All bags shall be capable of withstanding the following performance test for 

impact resistance.

(1) Ten filled and sealed bags shall each survive a single drop test on the butt 

and side on a shock machine that produces for each test a velocity change 

of 195 inches per second using a shock duration of .002 seconds without 

loss of product.

(2) Testing shall be conducted under standard temperature (73.4 o F plus or 

minus 1.8 o F) and relative humidity (50% plus or minus 2%) conditions.

(3) Filled bags shall be placed in the conditioned atmosphere for sufficient 

time before the tests are conducted for the bag materials to come to 

equilibrium.

(4) Bags submitted under this performance specification shall conform to all 

other applicable material, construction, and performance specifications.

B. Test Laboratories

The contractor may use any independent or private laboratory that is capable of 

conducting the performance test for impact resistance described in Section 2.4. 

However, the Government is aware of only the following domestically located 

independent or private laboratories that have such capability:

Michigan State University

School of Packaging

130 Packaging Building

East Lansing, MI 48824-1223

(517) 355-9580

http://www.packaging.msu.edu/

research/testing_services/

Lansmont Corporation

17 Mandeville Court

Monterey, CA 93940

(831) 655-6600

www.lansmont.com

Rutgers University

Center for Packaging Science 

and Engineering 

Busch Campus

137 Winchester Road, 

Piscataway, NJ 08854-8029

(732) 445-3224

http://catalogs.rutgers.edu/gene

rated/nbgrad_0810/pg24361.html

Ten-E Packaging Services, Inc.

1666 County Road 74

Newport, MN 55055

(651) 459-0671

http://www.tene.com/index.php/package-testing/
KCBG11 Page 6 of 23

Section 2.4 TEST FREQUENCY

A. All testing specified shall be performed and documented. 

B. The air permeability and ultraviolet resistance tests shall, as a minimum, be 

performed annually and when a change in the formulation/design of the fabric is 

being made. 

C. The performance test for impact resistance shall be performed when a change in 

the formulation/design of the fabric is being made.

D. The slide angle test shall, as a minimum, be performed in-house for every 10,000 

lineal meters of fabric production. Testing performed in-house is not required to 

be performed under the specified temperature and humidity requirements. In 

addition, the slide angle test shall, as a minimum, be performed annually by an 

outside testing facility and when a change in the formulation/design of the fabric 

is being made. This testing shall be performed in accordance with all contract 

requirements, including the specified temperature and humidity.

E. All supporting test and quality control documentation shall be retained and made 

available for review by the Government for a minimum of three years after final 

payment under the contract.

Part 3 MARKING REQUIREMENTS

Section 3.1 MARKINGS

A. The bag shall be marked in the color specified in the markings exhibits. Any 

markings not shown on the exhibits shall be printed in blue. When printed on the 

bag, the colors blue and red shall match the Pantone Matching System (PMS) 

chart numbers 280 and 200, respectively, to the extent practicable.

B. All dimensions are approximate. Unless otherwise specified, all characters shall 

be in normal block print.

C. The US flag shall be 7 inches high and 12 3⁄4 inches in total width on the front and 

back of the applicable bag, see exhibits

D. The letters USA shall be Univers black (75) oblique, or Helvetica extra bold with 

70% scaling and -70 tracking or equivalent to match the style as shown in the 

exhibits. The letters USA shall be 6 1/2 inches high and 12 1/2 inches in total 

width. The three stripes adjacent USA shall be 1 1/4 inches high and printed as 

close to the edges of the bag as possible, not to exceed 1 1/2 inches from any 

edge.
KCBG11 Page 7 of 23

E. The USAID vertical identity, including the logo, brand name, and tagline, shall 

be printed in the same style as shown in the markings exhibits sized 

approximately 7 1⁄2 inches high and 9 3/8 inches in total width. The USAID 

logo shall be 4 1⁄4 inches in diameter. The USAID brand name shall be 2 inches 

in height. The tagline “FROM THE AMERICAN PEOPLE” shall be 1⁄2 inch in 

height, see exhibits. The USAID vertical logo is available to download at 

http://www.usaid.gov/branding.

F. The USDA logo shall be 5 1⁄2 inches high and 7 3⁄4 inches in total width, see 

exhibits.

G. The commodity name shall be 1 1/2 inch print. Immediately below the 

commodity name on the front and back panels insert additional commodity 

description in 5/8 inch print, if applicable. See Exhibit A for appropriate 

commodity name/additional commodity description that shall be printed on each 

bag.

H. The net weight, contract number and the statement “NOT TO BE SOLD OR 

EXCHANGED” shall be 3/4 inch print. The bag dimensions and Standard 

Marking Requirement (SMR) or Language Marking Requirement (LMR) number 

shall be 1/2 inch print. The contract number, net weight, and SMR or LMR 

number shall be at the bottom of the bag, centered. See exhibits.

I. The symbol indicating “USE NO HOOKS” shall be 2 3/4 inches in height. See 

exhibits.

J. The letters or symbols used in the language markings for LMR-1, LMR-3, LMR4, LMR-5, LMR-7, and LMR-8 should be sized approximately 1 5/8 inches, see 

exhibits. The language marking for LMR-2 and LMR-6 should be sized to fit as 

shown in the exhibits.

K. Lot numbers, production codes or any other means of identification required to 

meet traceability requirements shall be as small as possible, yet legible.

Section 3.2 MARKING DESCRIPTIONS

The Government shall furnish required markings within two business days after the date 

of the contract. The procurement of containers should be deferred for at least two 

business days after the date of the contract.
KCBG11 Page 8 of 23

The following standard marking requirements may be requested under the contract:

Standard Marking Requirement #1 (SMR-1)

USAID – Distribution

Front: US Flag, the commodity name, the words "NOT TO BE SOLD OR 

EXCHANGED,” USAID logo, contract number, net weight, dimensions, “SMR1,” and use no hooks symbol. See exhibit SMR-1, front.

Back: Identical to front. See exhibit SMR-1, back.

Standard Marking Requirement #2 (SMR-2)

FAS - Distribution

Front: USA with stripes, the commodity name, the words "NOT TO BE SOLD 

OR EXCHANGED," USDA logo, contract number, net weight, dimensions, 

“SMR-2”, and use no hooks symbol. See exhibit SMR-2, front. 

Back: Identical. See exhibit SMR-2, back.

Standard Marking Requirement #3 (SMR-3)

USAID – Monetization 

Front: US Flag, the commodity name, USAID logo, contract number, net weight, 

dimensions, “SMR-3,” and use no hooks symbol. See exhibit SMR-3, front.

Back: Identical to front. See exhibit SMR-3, back.

Standard Marking Requirement #4 (SMR-4)

FAS or USAID - Monetization 

Front: USA with stripes, the commodity name, contract number, net weight, 

dimensions, “SMR-4,” and use no hooks symbol. See exhibit SMR-4, front. 

Back: Identical. See exhibit SMR-4, back.

Language Marking Requirement #1 (LMR-1)

USAID – Distribution for North Korea

Front: US Flag, the commodity name, the words "NOT TO BE SOLD OR 

EXCHANGED,” USAID logo, contract number, net weight, dimensions, and 

“LMR-1” and use no hooks symbol. See exhibit LMR-1, front.

Back: US Flag, the commodity name, North Korean language panel, and “LMR1” only. See exhibit LMR-1, back.

Language Marking Requirement #2 (LMR-2)

USAID – Distribution for Afghanistan, with Pashtu and Dari

Front: US Flag, the commodity name, the words "NOT TO BE SOLD OR 

EXCHANGED,” USAID logo, contract number, net weight, dimensions, and 

“LMR-2" and use no hooks symbol. See exhibit LMR-2, front.

Back: US Flag, the commodity name, Pashtu and Dari language panel, and 

“LMR-2” only. See exhibit LMR-2, back.
KCBG11 Page 9 of 23

Language Marking Requirement #3 (LMR-3)

USAID – Distribution for South Africa Region

Front: US Flag, the commodity name, the words "NOT TO BE SOLD OR 

EXCHANGED,” USAID logo, contract number, net weight, dimensions, and 

“LMR-3" and use no hooks symbol. See exhibit LMR-3, front. 

Back: US Flag, the commodity name, English language panel, and “LMR-3” 

only. See exhibit LMR-3, back.

Language Marking Requirement #4 (LMR-4)

USAID – Distribution for Iraq with Arabic

Front: US Flag, the commodity name, the words "NOT TO BE SOLD OR 

EXCHANGED,” USAID logo, contract number, net weight, dimensions, and 

“LMR-4" and use no hooks symbol. See exhibit LMR-4, front. 

Back: US Flag, the commodity name, Arabic language panel, and “LMR-4” only. 

See exhibit LMR-4, back.

Language Marking Requirement #5 (LMR-5)

FAS – Distribution for North Korea

Front: USA with stripes, the commodity name, the words "NOT TO BE SOLD 

OR EXCHANGED,” USDA logo, contract number, net weight, dimensions, and 

“LMR-5" and use no hooks symbol. See exhibit LMR-5, front.

Back: USA with stripes, the commodity name, North Korean language panel, and 

“LMR-5” only. See exhibit LMR-5, back.

Language Marking Requirement #6 (LMR-6)

FAS – Distribution for Afghanistan, with Pashtu and Dari

Front: USA with stripes, the commodity name, the words "NOT TO BE SOLD 

OR EXCHANGED,” USDA logo, contract number, net weight, dimensions, and 

“LMR-6" and use no hooks symbol. See exhibit LMR-6, front.

Back: USA with stripes, the commodity name, Pashtu and Dari language panel, 

and “LMR-6” only. See exhibit LMR-6, back.

Language Marking Requirement #7 (LMR-7)

FAS – Distribution for South Africa Region

Front: USA with stripes, the commodity name, the words "NOT TO BE SOLD 

OR EXCHANGED,” USDA logo, contract number, net weight, dimensions, and 

“LMR-7" and use no hooks symbol. See exhibit LMR-7, front. 

Back: USA with stripes, the commodity name, English language panel, and 

“LMR-7” only. See exhibit LMR-7, back.
KCBG11 Page 10 of 23

Language Marking Requirement #8 (LMR-8)

FAS – Distribution for Iraq with Arabic

Front: USA with stripes, the commodity name, the words "NOT TO BE SOLD 

OR EXCHANGED,” USDA logo, contract number, net weight, dimensions, and 

“LMR-8" and use no hooks symbol. See exhibit LMR-8, front 

Back: USA with stripes, the commodity name, Arabic language panel, and 

“LMR-8” only. See exhibit LMR-8, back.

Section 3.3 EMPTY BAG DIMENSIONS

A. All bags shall be marked with the empty dimensions as follows:

Gusseted Bags Face Width X Gusseted Width X Finished Length

Flat Tube Bags Face Width X Finished Length

B. The dimensions shall be printed at the bottom of the bag, centered, see exhibits.

C. The finished size of the circular woven polypropylene bags will be determined by 

the contractor, unless otherwise specified by the contracting officer.

Section 3.4 CONTAINERS WITH INCORRECT MARKINGS

A. Any labels, bags, cans, can lids, cases, or any other type of packaging (hereinafter 

referred to as "containers") displaying incorrect markings may be used under a 

Government contract provided that the incorrect markings are obliterated and 

correct markings are applied in a permanent manner with approval of the 

contracting officer.

B. The appearance of containers in commercial or other channels either filled or 

unfilled bearing markings identifying the containers as part of a Government 

contract may cause the Government expense in determining whether commodities 

have been diverted from authorized use and in answering inquiries. The 

contractor shall take all necessary action to prevent the appearance in commercial 

or other channels of containers and container materials bearing any markings 

required under a Government contract, including those held by the contractor or 

others; e.g., overruns, misprints, etc. The contractor shall ensure that any 

container from a Government contract that appears in commercial or other 

channels shall have all markings required under this contract permanently 

obliterated.
KCBG11 Page 11 of 23

Exhibit A 

List of Commodity Names Printed on 

50 Kilogram Woven Polypropylene Bags

Commodity 

Requirements

Commodity Name Commodity 

Requirements

Commodity Name

Bulgur / SoyFortified Bulgur 

(BWSF)

BULGUR Dry Edible 

Beans (DEB)

BLACK BEANS

SOY-FORTIIFIED BULGUR BLACKEYE BEANS

Buckwheat 

(BWP)

BUCKWHEAT GROATS DARK RED KIDNEY BEANS

BUCKWHEAT GRITS LIGHT RED KIDNEY BEANS

BUCKWHEAT FLOUR GARBANZO BEANS

Bagged Grain 

(KCBG)

WHEAT

HARD RED WINTER

GREAT NORTHERN BEANS

WHEAT

SOFT WHITE

PEA BEANS

WHEAT

HARD RED SPRING

PINK BEANS

WHEAT

NORTHERN SPRING

PINTO BEANS

SORGHUM SMALL RED BEANS

YELLOW CORN SMALL WHITE BEANS

WHITE CORN

YELLOW SOYBEANS

Milled Rice (MR) MILLED RICE

LONG GRAIN

Peas and 

Lentils (PL)

LENTILS

MILLED RICE

MEDIUM GRAIN

SPLIT GREEN PEAS

MILLED RICE

PARBOILED

SPLIT YELLOW PEAS

FORTIFIED MILLED RICE SMOOTH GREEN DRY PEAS

Wheat Flour/ 

Bread Flour 

(WFBF)

FLOUR

ALL PURPOSE

SMOOTH YELLOW DRY PEAS

BREAD FLOUR

50 KG Woven 

Polypropylene 

Bags 

(KCPBAGS)

WHEAT

CORN

SORGHUM

SOYBEANS

SOYBEAN MEAL
KCBG11 Page 12 of 23

Exhibits SMR-1 through SMR4 and LMR1 through LMR8
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