Agricultural Quality Assessment Division GU7136AUA

Marketing 1400 Independence Avenue SW, Stop 0258 April 1, 2019 

Service Washington, DC 20250 Page 1 of 2 

Guidance Number GU7136AUA

Subject: Export Verification (EV) Program Process for Updating Approved Product

Lists

Distribution: QAD Clients and Auditors

Author(s): Lacey Heddlesten

Position: Quality Manager

1 Scope

This document provides guidance to Quality Assessment Division (QAD) clients and auditors on the 

procedure to update and submit Approved Product Code Lists to the QAD for review and approval. 

2 General Procedures

2.1 Product lists must be in the approved Excel format which is available on the USDA:

Bovine, Ovine and Caprine Export Verification Programs website. 

2.2 Product lists must be submitted to ev.export@usda.gov. Product lists are reviewed daily in the 

order received.

2.3 All products must be on the company’s approved product list prior to the submission of the 

Application for Export Certificate. Products submitted for inclusion on the eligible product list 

must be produced in a system that is in place and operational, meets the program requirements, is 

included in the Quality System Assessment EV Program quality manual, and is approved by the 

QAD. 

2.4 Once the product list is approved by the QAD, the approved product list will be password 

protected and returned to the eligible supplier. The supplier must use this list as the official 

approved product list. Approved updated product lists are returned to the supplier with the revised 

approval date identified in the top row of the Excel spreadsheet. 

3 Client Responsibilities

3.1 Suppliers must identify updates to the product list by entering them at the bottom of the list in red 

text. Updates include: 

• Addition of product(s) and/or country(s).

• Changes to item descriptions.

• If a product that is approved for one country is added for another country.

• If an approved product code and description is used and the same product description is used

with another product code.

• Removal of product(s) and/or country(s).
Agricultural Quality Assessment Division GU7136AUA

Marketing 1400 Independence Avenue SW, Stop 0258 April 1, 2019 

Service Washington, DC 20250 Page 2 of 2 

Note: Please use the strike-through option for items you wish to remove. This can be accomplished by 

typing the item code you wish to remove, highlighting the text, right clicking the highlighted text, select 

Format cells from the drop-down menu, select the Font tab, click on the Strike Through box, and select 

Ok. 

___________________________________

Jeffery Waite, Branch Chief

Quality Assessment Division

Livestock and Poultry Program

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