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VOTING INSTRUCTIONS AND RULES GOVERNING PRODUCER ELGIBILTY TO VOTE

I. VOTING PERIOD: __________________, 20___, through ______________________, 20___.

II. REPRESENTATIVE PERIOD: _______________, 20___, through _______________, 20___.

III. PRODUCTION AREA: States of Washington, Idaho, Oregon, and that portion of Nevada north 

of the 37th parallel, and that portion of Utah west of the 111th meridian

IV. PERSONS ELIGIBLE TO VOTE: Any cooperative association engaged in the marketing of 

spearmint oil grown in the production area during the representative period. Section 608c(12) of 

the Agricultural Marketing Agreement Act of 1937 provides, in part, that the Secretary of 

Agriculture shall consider the approval or disapproval by any cooperative association, bona fide 

engaged in the marketing of the commodity covered by the subject marketing order, as the 

approval or disapproval of the producers who are members of, stockholders in, or under contract 

with, such cooperative association. Cooperative associations are defined in the Capper-Volstead 

Act (7 U.S.C. 291, 292). Each separate business unit, partnership, LLC, family enterprise, 

corporation, association, estate, or firm that is a member of the cooperative association is 

entitled to one vote. 

“Producer” means any individual, partnership, LLC, corporation, association, institution, estate, 

or other business unit who:

 Owns and farms land resulting in ownership of the spearmint oil produced thereon;

 Rents and farms land resulting in ownership of all or a portion of the spearmint oil produced 

thereon; or

 Owns land from which, as rental for such land, ownership is obtained of a portion of the 

spearmint oil produced thereon. (A lien holder, cash landlord, or person having only a 

financial interest in the spearmint oil crop is not eligible to vote.)

V. HOW TO VOTE:

A. Indicate your vote by placing an “X” in the appropriate box.

B. Print or type the information requested under the eligibility statement. All information must 

be provided to ensure the validity of the Ballot. 

C. Sign below the certification. Incomplete or unsigned Ballots cannot be counted. 

Attach to the Ballot a list of spearmint oil producers in the production area who are currently 

members of, stockholders in, or under contract with the cooperative association named herein as 

of the date this Ballot is cast, and who produced spearmint oil for market during the 

representative period. For each such producer provide the following:

a. Address (street and house number, rural route number, City, State, Zip Code).

b. Volume of spearmint oil produced for market during the representative period in pounds.

Also attach to the Ballot a certified copy of the resolution of the Board of Directors authorizing 

the individual signing this Ballot to cast the Ballot on behalf of the cooperative association.

Mail the completed Ballot, producer list, and corporate resolution in the enclosed envelope and 

return to Referendum Agent, USDA-AMS-SCP-NWMFO, 1220 SW 3rd AVENUE, ROOM 308, 

PORTLAND, OR 97204. For further information, please call (503) 326-2724.

Ballots must be postmarked by ____________________, 20___ to be valid.

According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a 

collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0581-

0178. The time required to complete this information collection is estimated to average 20 minutes per response, including the time for reviewing 

instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of 

information.
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COOPERATIVE ASSOCIATION REFERENDUM BALLOT

Marketing Order No. 985: Spearmint Oil Produced in the Far West

Please read the attached VOTING INSTRUCTIONS AND RULES GOVERNING PRODUCER 

ELIGIBILITY TO VOTE before completing this Ballot. This referendum is being held to determine 

producer support for the federal marketing order regulating the handling of spearmint oil grown in 

Washington, Idaho, Oregon, and that portion of Nevada north of the 37th parallel, and that portion of Utah 

west of the 111th meridian. The Secretary of Agriculture will consider termination if less than two-thirds 

of those voting and less than two-thirds of the volume represented in the referendum favor continuance. 

A. Do you favor continuance of the Marketing Order No. 985, regulating the handling of Spearmint 

Oil grown in Washington, Idaho, Oregon, and that portion of Nevada north of the 37th parallel,

and that portion of Utah west of the 111th meridian?

 YES  NO

COOPERATIVE ASSOCIATION ELIGIBILITY STATEMENT

B. Contact Name _________________________________ Telephone Number ________________

Name of Cooperative Association __________________________________________________

Mailing Address ________________________________________________________________

City _______________________________ State _______________Zip Code ___________

What are the total pounds of spearmint oil produced for market in the 

production area by the member producers of this cooperative association 

during the representative period of ______________, 20___, through 

________________, 20___?

What is the total number of producers for which this cooperative 

association is casting this Ballot?

C. I hereby certify that the information I provided on this Ballot is accurate and correct to the 

best of my knowledge.

__________________________________________ ________________________

Signature* Title

*Your signature certifies that you have the authority to take such action and will submit supplementary evidence of such 

authority at the request of an agent of the Secretary of Agriculture. The information provided in this Ballot is required to 

determine voter eligibility and vote of spearmint oil producers. Falsification of information on this government document may 

result in a fine or imprisonment, or both (18 U.S.C. 1001).

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its 

Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on 

race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, 

family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in 

any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by 

program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American 

Sign Language, etc.) should contact the responsible Agency or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA 

through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. 

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at 

http://www.ascr.usda.gov/complaint_filing_cust.html and at any USDA office or write a letter addressed to USDA and provide in the letter all of 

the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to 

USDA by: (1) mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW 

Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov. USDA is an equal opportunity provider, 

employer, and lender.