SUPPLEMENT 210 TO AMS MASTER SOLICITATION JUNE 2011 

PURCHASE OF BEEF, ROAST (FROZEN) 

FOR DISTRIBUTION TO CHILD NUTRITION AND 

OTHER FEDERAL FOOD AND NUTRITION ASSISTANCE PROGRAMS

This document provides additional USDA requirements and specification for the purchase of frozen 

beef roasts as described in the attached References to the Applicable Bid and Contract Provisions 

(Exhibit A). In addition to product descriptions, this exhibit also provides information on the 

applicable Item Description and Checklist of Requirements (IDCR) for Fresh Beef Round Roasts, 

Boneless, Frozen, Effective September 2009 (Attachment I). 

I. INSTRUCTIONS TO POTENTIAL BIDDERS 

A. The frozen beef roasts will be purchased on a competitive bid basis from suppliers who 

have met the requirements described in Section I.B. Interested suppliers may submit a 

production plan at any time during this purchase program. Suppliers should allow 10 working 

days from receipt of production plan by USDA for notification of the results of the evaluation 

of the production plan from the Contracting Officer. A supplier is deemed eligible to bid after 

notification by the Contracting Officer. 

Submission of a production plan is not binding on USDA. Actual purchases will be on a 

competitive bid basis as described in the Master Solicitation, this Supplement, and separately 

issued Solicitation. 

B. Documentation and Assessment Requirements 

To become an eligible supplier, the following must be submitted to the Contracting Officer, 

Agricultural Marketing Service, U.S. Department of Agriculture, Room 3524-South Building, 

1400 Independence Avenue, SW., Washington, D.C. 20250, for evaluation and approval prior to 

bidding: 

1. Production Plan Requirement: 

a) Include a description of the quality control program that includes procedures, 

records, form, pictures, etc. that demonstrates conformance to the 

requirements set forth in the IDCR. 

b) Cover page that contains the company’s name and address, contact person’s 

name, phone number, including emergency contact information, and e-mail 

address; 

c) Table of Contents listing the major areas as they appear in the production 

plan, and 

d) List of attachments, forms provided with the proposal, if appropriate. 

United States Room -3522-S, Stop 0239 

Department of 1400 Independence Ave., SW 

Agriculture Washington, DC 20250 
SUPPLEMENT 210 TO AMS MASTER SOLICITATION 2 

The Contracting Officer Technical Representative (COTR) will review each production plan 

to determine if the plan is adequate. The Contracting Officer will notify the supplier of the 

status of their production plan and their eligibility to bid. 

Once a supplier is notified by the Contracting Officer that production plan meets the 

applicable criteria, the Grading and Verification (GV) Division will contact the 

supplier to set up a pre-award onsite capability assessment 

2. Grading and Verification Division Monitoring and Evaluation Program 

Eligible suppliers who receive contracts must have a Grading and Verification (GV)

agent present during the production of the frozen beef roasts. The GV Division agent 

will monitor and verify the production based on the Contractor’s approved 

production plan and the IDCR. The contractor must provide a copy of the approved 

production plan and have the supporting documentation readily available for review 

by the COTR or AMS and GV Division agents. Records may be maintained on hard 

copy or electronic media. However, records maintained as electronic media will be 

made available in printed form immediately upon request by AMS or its agents. 

3. Grading and Verification Division Assessment 

a) Food Defense Assessment 

The GV Division agent will conduct a food defense audit that will include, but is 

not limited to, a thorough evaluation of the potential contractors’ and 

subcontractors’ food defense plan. Documentation must support the contractor’s 

or subcontractor’s food defense plan. Upon completion of the onsite capability 

assessment, the auditor will provide a report to the Contracting Officer for final 

review. 

If the report demonstrates that the food defense plan is inadequate, the applicant 

will be notified by the Contracting Officer that they are ineligible to bid. The 

applicant will have an opportunity to correct identified deficiencies, modify their 

food defense plan and resubmit a brief description for further consideration. 

Eligibility will depend on whether the modifications demonstrate compliance 

with their food defense plan. 

b) Slaughter Requirement 

The GV Division agent will conduct monthly Harvesting (slaughter) audits based 

on the requirements stated in the attached IDCR and the company’s approved 

production plan. The audit will review the humane handling and adherence to the 

non-ambulatory disabled animals. Documentation must support the contractor’s 

or subcontractor’s adherence to meeting the harvesting requirements as set forth 

in the IDCR. 
SUPPLEMENT 210 TO AMS MASTER SOLICITATION 3 

C. Animal Welfare Requirements 

All contractors and subcontractors must meet the animal handling and welfare requirements 

set forth in Attachment II- Technical Requirements Schedule - Animal Handling and Welfare 

2010 (TRS-AHW-2010), effective May 2010. 

D. Responsibility/Eligibility 

Facilities used in fulfilling USDA contracts must be operating under the provisions of the 

Federal Meat Inspection Act (FMIA), 21 U.S.C. 601 et seq., and the regulations issued 

thereunder. 

Subcontractors or suppliers of beef are: (1) ineligible if they are currently delivering late on 

USDA contracts, or USDA-approved subcontracts and late delivery is not due to causes beyond 

their control; and (2) nonresponsible if they are not operating under the provisions of the 

Federal Meat Inspection Act or have been suspended or debarred under the provisions of 48 

C.F.R. Subpart 9.4 

E. Loading and Sealing of Vehicles (AMS Master Solicitation Section G.)

Loading of the vehicle may also be conducted by a person authorized in a contractor’s 

approved production plan. 

F. Domestic Requirements 

 

The contractor agrees to include this domestic origin certification clause in its entirety in all 

subcontracts for meat or meat products used in fulfilling any contracts awarded under this 

Supplement and Master Solicitation. The burden of proof of compliance is on the Contractor. 

All raw materials will be shipped in containers labeled as “Domestic Only Product” on the 

principle display panel and the bill of lading accompanying the shipment will contain the 

statement “Domestic Only Product.” 

II. SUBMISSION OF OFFERS

The following Item will be included in the attribute section of the offer submitted in Web Based 

Supply Chain Management (WBSC). 

Offeror certifies that all products conform with the Item Description and Checklist of 

Requirements and no changes to the production process or production plan have occurred 

without proper approval by the Contracting Officer. 

 Does 

III. INSTRUCTIONS FOR SUBMISSION OF PRODUCTION PLAN 

The following procedures establish the acceptable minimum requirements for the format and 

content of the proposals: 
SUPPLEMENT 210 TO AMS MASTER SOLICITATION 4 

A. The Government has provided a production plan format which is to be used in preparing the 

production plan (see Exhibit B). The offeror shall submit production plan in both hard copies 

and an electronic format through the company’s external portal site maintained by the Livestock 

and Seed Division (see Exhibit C for instructions to obtain an external portal site). The 

production plan shall be saved in the portable document file (PDF) format. This format and 

electronic form provided will aid in the evaluation of the production plan. 

B. Offers must upload the electronic PDF document by the same individual that signed the original 

paper copy of the production plan. By signing both the production plan and uploading the 

document in the company’s external portal site, this individual will be attesting to the data in both 

formats being identical. The production plan must be submitted by an authorized agent of the 

company. 

C. The offeror will submit the appropriate number of copies as stated in the table below: 

Description Number of Hard 

Copies 

Electronic 

Document 

Production plan 

1. 8 1⁄2” x 11” White Paper; 

2. One sided-single spaced, (12 point font);

3. Plan is to be provided in protected 

document holder; and 

4. Proposal submitted with all capital 

letters will be returned to offeror without 

further review. 

1 Original Uploaded in 

company’s 

external portal 

site 

D. While it is not the desire of the Government to penalize an offeror for noncompliance with 

formatting instructions, technical evaluators may have difficulty evaluating the production plan to 

the fullest extent possible. Technical evaluators will not be required to search other subsections 

or sections of the offeror’s production plan for information requested for evaluation. 

Note: All hard copies and CDs shall be mailed to the Contracting Officer at the address 

stated in the Section I.B. 

E. Production Plan Revisions 

Changes to an offeror’s production plan may be submitted based on the Government’s 

Amendments, Clarification Request, monitoring program, or at the request of the offeror. 

Maintenance of the integrity and clarity of each production plan is critical. All production plan 

revisions must meet the following criteria: 

1. Any changes to a production plan made by the offeror after its initial submittal shall be 

accomplished by submitting replacement pages or an entire production plan package. A 

cover letter must be submitted with the changes identified and an explanation of the need for 

the change. The offeror shall include the revision date and the appropriate page number(s). 
SUPPLEMENT 210 TO AMS MASTER SOLICITATION 5 

Note: Revisions to the approved production plan may be submitted by e-mail in a PDF 

format. Hard copies of the changes must be mailed to the Contracting Officer at 

the address stated in Section I.E. 

2. Changes must be submitted in the same number of copies as the initial production plan and 

must have the same information provided on revised CD. The revised CD should contain 

only the pages that are being changed. Additional pages should be numbered using a page 

number suffix (e.g. 1.1, 1.2, 1.a., 1.b). 

3. Submit changes to the production plans as a complete page change for each page on which a 

change occurs. Changes from the original page shall be on blue colored paper and the 

changes in text shall be highlighted or bolded and deletions in strikeouts. 

IV. PRODUCT SPECIFICATIONS AND AUDIT SERVICES 

A. The specification for frozen beef roasts, frozen is identified in the Exhibit A. If AMS amends 

documents, Exhibit A will be updated to include appropriate references. 

B. The cost of all audit, product monitoring, and certification services performed by the AMS 

agents must be borne by the contractor. This includes, but is not limited to, audits, 

examinations, supervision, official documentation, and related services. 

C. Questions concerning AMS auditors should be discussed with the GV Division, Deputy 

Director on (202) 669-5252 or Program Manager on (202) 309-1506.

D. Questions concerning charges and the availability of AMS agents should be discussed with the 

GV Division Office of Field Operations, Denver, Colorado (720) 497-2520.

V. QUALITY INSPECTION PLAN 

 Not required under this Supplement.

VI. INVOICES AND PAYMENT

 In addition to the referenced payment documents in the Master Solicitation, please include a copy 

of the Contractor’s Certificate of Conformance; (see Exhibit D). 

Purchases of the materials under this supplement require that a “three-way match” must be 

completed in WBSCM, i.e., Purchase Order (PO), Good Receipt, and Invoice with supporting 

documents attached. 

VII. AMS.CLAUSES

A. Contractor Checkloading 

Contractor will perform checkloading examinations as described in the applicable 

specification at the time of shipment and issue contractor’s certificate to accompany each 

shipment that includes all of the following information: 
SUPPLEMENT 210 TO AMS MASTER SOLICITATION 6 

1. Purchase Order Number; 

2. Sales Order Number; 

3. Name of product; 

4. Shipping Date; 

5. Production lot number(s) and date each lot was produced; 

6. Count of shipping containers and total projected net weight in each production lot; 

7. Identity of car or truck (car numbers and letters, seals, truck license, etc.) as 

applicable 

8. Contractor certification that product conforms with the IDCR; 

9. Count and projected net weight verified; and 

10. Signature of company official responsible for checkloading 

VIII.PROVISIONS INCORPORATED BY REFERENCE- as show in Section X of the AMS 

Master Solicitation

A. FAR Provisions: are modified as shown below: 

(a) (1) The North American Industry Classification System code for this acquisition is 

311611. 

 (2) The small business size standard is 500 employees. 

2. Type of Contract--The Government contemplates award of a firm-fixed price contract(s). 

3. Service of Protest: address for the Contracting Officer is: 1400 Independence Ave. S.W., 

Mail Stop 0253, Room 2610-S; Washington, DC 20250-0253 

Alterations in Solicitation (52.252-3) 

FAR 52.211-16 Variation in Quantity (April 1984) 

(a) A variation in quantity the frozen beef roasts under this contract will not be accepted unless 

the variation has been caused by conditions of loading, shipping, or packaging, or allowances 

in manufacturing processes, then only to the extent, if any, specified in paragraph (b) below. 

(b) The permissible variation shall be limited to: 

60 pounds decrease; contractor will submit an invoice for the actual pounds that were delivered 

as evidence by the Goods Receipt entered by the recipient agency. Payment will only be made 

if the delivery unit that is not less than 35,940 pounds and not exceed 36,000 pounds. 

This decrease shall apply to the total quantity of each purchase order item number without 

regard to destination. (Split destinations will be combined to determine the total pounds 

delivered under the awarded solicitation item number).

Director 

Commodity Procurement Division 

Agricultural Marketing Service 

Attachments 
Commodity 1400 Independence Avenue, SW. E

Procurement Room 3452‐S, STOP 0256 P

Branch Washington, DC 20250‐0256

CHECKLIST AND REFERENCES TO APPLICABLE BID AND CONTRACT PROVISI

SUPPLEMENT 210 TO AMS MASTER SOLICITATION, FOR BEEF ROASTS, FROZ

PRODUCT DESCRIPTIONS (SECTION 1. A. (GENERAL) BID/CONTRACT PROVISIO

Product/ 

Commodity 

Box Code 

Specifications 

Listed in Priority 

Order 

WBSCM 

Material Number Packaging and Packing 

Minimum 

Offer Unit 

Size/Shipping 

Unit 

Tolerance 

Section. 

Shipping/Delivery 

Period. 

Federal/State Plant

Section I.C. 

Beef Round Roast -- 100166(Select/Choice/Prime)

Item Description and Checklist of Requirements (IDCR) for Fresh Beef Round Roasts, Boneless, Frozen, effective September 2009 Institutional Meat Purchase Specification (IMPS) for Fresh Beef--Series 100, effective June 1996 

100166 Roast will be individually 

wrapped or vacuum packaged and packed to a net weight of approximately 40 lbs 

(Roast will range from 2 

to 3 lbs.)

40,000 lbs (approx. 1000 cases) 

Minus 60 pounds – delivery unit must be between 39,940 and 40,000 lbs

First half/last half delivery period 

Federal & State 
SUPPLEMENT 210 TO AMS MASTER SOLICITATION EXHIBIT B 

 PAGE 1 OF 2 

Cover Page: 

[Company Name] 

[Company Address] 

Contact Person, including title, phone number, including emergency contact 

information, e-mail address (must be authorized to represent the company). 

Production plan for: [Supplement Number] and [Specification] 

Table of Contents (all pages and attachments must be number and identified--any 

attachments must be identified and referenced in the Production plan) 

The production plan should document a quality control program that includes 

procedures, records, forms, pictures etc. that demonstrates conformance with the 

following checklist of requirements. 

I. ITEM DESCRIPTION 

II. APPLICABLE DOCUMENTS 

III. CHECKLIST OF REQUIREMENTS 

A. MATERIALS. 

1. MEAT COMPONENT 

a) IMPS Items 

b) Domestic Origin Of Meat Component 

c) Grade 

d) Harvest (Slaughter)

(1) Humane Handling 

(2) Non-Ambulatory Cattle 

(3) Pathogen Intervention Steps 

(4) Spinal Cord Removal 

(5) Carcass Testing 

e) Boneless Beef 

(1) Traceability 

(2) Handling 

f) Mechanically Separated 

2. NON-MEAT COMPONENTS 

B. PREPARATION FOR DELIVERY 

1. PACKAGING 

2. PACKING 

3. CLOSURE 

4. LABELING 

C. PALLETIZED UNIT LOADS 

D. DELIVERY UNIT
SUPPLEMENT 210 TO AMS MASTER SOLICITATION EXHIBIT B 

 PAGE 2 OF 2 

E. DELIVERED PRODUCT 

1. SIZE AND STYLE OF CONTAINER 

2. TEMPERATURE 

3. SEALING 

F. PRODUCT ASSURANCE 

1. WARRANTY AND COMPLAINT RESOLUTION 

a) Warranty 

b) Complaint Resolution 

2. NON-CONFORMING PRODUCT 

3. AMS MONITORING AND PRODUCTION ASSESSMENT

Attachments or Appendixes 

Please attach all referenced documents with the applicable document name and reference 

number. 
Commodity 1400 Independence Avenue, SW.

Procurement Room 3522, STOP S-0239

Staff Washington, DC 20250-0239

In order for a company to submit documents electronically as prescribed in the applicable procurement 

documents, a company must have an external portal site set up in the Livestock and Seed Contractor 

Information (LSCI) site. Please complete the form below, print, and send the completed form by e-mail to 

sue.olson@ams.usda.gov. To assure that the accounts and names are set-up correctly the form must be filled 

out electronically. If additional space is needed, please submit an additional form. 

Company: 

Address: 

City: 

State: Zip code: 

Please provide the information below for each company personnel who need access to the company site.

First Name Middle 

Initial

Last Name E-mail address Title Phone Number

SUPPLEMENT 210 TO AMS MASTER SOLICITATION EXHIBIT C OCTOBER 2012
SUPPLEMENT 210 TO AMS MASTER SOLICITATION EXHIBIT D 

 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE 

LIVESTOCK AND SEED PROGRAM 

CERTIFICATE OF CONFORMANCE FOR 

THE PROCUREMENT OF BEEF ROASTS, FROZEN 

CERTIFICATE OF CONFORMANCE 

I certify the following: 

(1) On [delivery date(s) ], [Contractor’s name] furnished the (insert the appropriate 

commodity description) called for by Purchase Order Number via [Carrier] under 

Sales Order Number/Item number(s): ___________ . 

(2) The (insert the appropriate material name) is of the quality specified and conforms in all 

respects with the purchase order requirements, including [Contractor’s name] Technical 

Proposal or Production plan as approved by the AMS, Commodity Procurement Program, 

Contracting Officer. 

(3) Product identification, (i.e. production lot number(s)) is in the quantity shown on the 

attached acceptance document. 

(4) Contractor assures all meat or meat products used in fulfilling this contract was produced 

in the United States as defined in the Supplement 210, section I.G and AMS Master 

Solicitation Section I.E.

Date: 

Signature: 

(Signed by an officer or representative authorized to sign offers ) 

Title: 
ERRATA PAGE 

With the implementation of the Web Base Supply Chain Management (WBSCM) system, all 

Food and Nutrition Service’s product codes have been converted to material numbers. 

Product produced for July 1, 2011 and after delivery periods must now reflect the following 

product code change for products produced under this IDCR. 

Please replace the following references: 

 “Invitation” with “Solicitation” 

 “Supplement LS-205” to “Supplement” 

 “Contract Number” to “Purchase Order Number” 

See Section VIII. of this supplement as it provides a change to the tolerance of the delivery unit 

net weight for Fresh Beef Round Roasts, Material Number 100166.

 

ITEM DESCRIPTION AND CHECKLIST OF 

REQUIREMENTS (IDCR) FOR FRESH BEEF 

ROUND ROASTS, BONELESS, FROZEN

Contracting Officer Technical Representative (COTR) 

Standards, Analysis, and Technology Branch 

Room 2607 S-Bldg, Phone: (202) 720-4486 

Effective: April 2011 

Item Old Product Code 

(FNS) 

New Material 

Number 

Beef Round Roast A613 100166 

SUPPLEMENT 210 TO AMS MASTER SOLICITATION ATTACHMENT I 

Page 1 of 6
I. ITEM DESCRIPTION 

Fresh Beef Round Roasts, Boneless, Frozen – This item consists of beef round roasts which 

weigh 2-3 pounds, inclusive, individually vacuum packaged and frozen, derived from USDA 

Select, Choice, or Prime beef carcasses. 

II. APPLICABLE DOCUMENTS 

Institutional Meat Purchase Specification (IMPS) for Fresh Beef - Series 100, effective June 

1996. 

III. CHECKLIST OF REQUIREMENTS 

Beef round roasts must be produced in accordance with Food Safety and Inspection Service 

(FSIS) regulations and the checklist of requirements. The contractor’s production plan, 

submitted to the Contracting Officer, must adhere to the following checklist of requirements. 

A. MATERIALS 

The contractor’s production plan must describe a documented quality control program 

that includes procedures, records, forms, pictures, etc., that demonstrate conformance 

with the following Checklist of Requirements. 

1. MEAT COMPONENT 

a) Beef shall be the only meat component allowed. Roasts shall be intact muscle 

pieces portioned from any combination of the following IMPS items: 

167D – Beef Round, Knuckle, (Tip), Peeled, 2-Piece 

169A – Beef Round, Top (Inside), Cap Off 

171C – Beef Round, Eye of Round (Individual Muscle (IM)) 

171D – Beef Round, Outside Round, Side Muscle Removed (IM) 

171E – Beef Round, Outside Round, Side Roast (IM) 

b) Domestic Origin of Meat Component – Beef must originate from U.S. produced 

livestock as defined in this Supplement LS-205. 

c) Grade – USDA Select, Choice or Prime. 

 

ITEM DESCRIPTION AND CHECKLIST OF 

REQUIREMENTS (IDCR) FOR FRESH BEEF 

ROUND ROASTS, BONELESS, FROZEN 

Contracting Officer Technical Representative (COTR) 

Standards, Analysis, and Technology Branch 

Room 2607 S-Bldg, Phone: (202) 720-4486 

Effective: September 2009

SUPPLEMENT 210 TO AMS MASTER SOLICITATION ATTACHMENT I 

Page 2 of 6
2

d) Harvesting (Slaughtering) – Cattle will be harvested in facilities that comply with 

the following requirements: 

(1) Humane Handling – All cattle destined to provide meat for this IDCR shall be 

humanely handled in accordance with all applicable FSIS regulations, 

directives, notices and AMS requirements. 

(2) Non-Ambulatory Cattle – Meat from carcasses of non-ambulatory cattle will not 

be included in USDA purchased boneless beef roasts. 

(3) Pathogen Intervention Steps – Include at least two pathogen intervention 

steps. One of the intervention steps shall be steam pasteurization, an organic 

acid rinse, or a 180°F hot water wash and must be a critical control point 

(CCP) in their FSIS recognized slaughter process Hazard Analysis Critical 

Control Point (HACCP) plan. 

(4) Spinal Cord Removal – Remove all spinal cord material during the harvesting 

process. 

(5) Carcass Testing – Routinely test carcasses for E. coli 0157:H7 to verify 

effectiveness of interventions at CCP. 

e) Boneless Beef – Only fresh-chilled boneless beef which comply with the 

requirements of the previous sub-sections (a-d) of this section and the following 

additional requirements and has never been previously frozen will be allowed: 

(1) Traceability – Contractors are responsible for providing sufficient product 

traceability and must have records to verify the source of raw materials used in 

each production lot. 

(2) Handling – All boneless beef must be maintained in excellent condition. The 

contractor’s production plan will include time and temperature controls 

necessary to maintain excellent condition of the boneless beef. 

(3) Objectionable Materials – The following objectionable materials shall be 

excluded: 

(a) Major lymph glands (prefemoral and popliteal), and the sciatic (ischiatic) 

nerve (lies medial to the outside round). 

(b) All bone, cartilage, silver skin on the outside round, sacrociatic ligament, 

opaque periosteum, tendinous ends of shanks, gracilis membrane, patellar 

ligament (associated with the stifle joint), and achilles tendon. 

f) Mechanically Separated – Beef that is mechanically separated from bone with 

automatic deboning systems or advanced meat (lean) recovery (AMR) systems is 

not allowed. 

SUPPLEMENT 210 TO AMS MASTER SOLICITATION ATTACHMENT I 

Page 3 of 6
3

2. NON-MEAT COMPONENT 

Seasonings and Other Ingredients – Seasonings and other ingredients are not 

allowed in the manufacture of this beef item. 

3. FAT LIMITATIONS 

Peeled/Denuded (≥90% lean exposed). Remaining “flake” fat not to exceed 1/8-inch 

(3mm) in depth. 

4. STATE OF REFRIGERATION 

Product will be frozen to an internal temperature of not higher than 0°F (-17.8°C) 

within 72 hours from the time of final fabrication of the lot. 

B. PREPARATION FOR DELIVERY 

The contractor will assure that all packaging, packing, labeling, closure, marking, and 

palletization comply with the National Motor Freight Regulations and FSIS regulations 

and the requirements listed below. 

1. PACKAGING 

All roasts will be individually vacuum packaged prior to freezing. 

2. PACKING 

a) Each individual roast shall weigh 2-3 pounds. 

b) Sixteen (16) individually packaged roasts shall be snuggly packed in a 40 ± 2 

pound (net weight) shipping container. 

3. CLOSURE 

Shipping containers shall be strapped or taped. 

4. LABELING 

Both immediate and shipping containers will be labeled to include all information 

required by FSIS regulations as well as the following information: 

a) Immediate Container 

(1) A traceability code that is traceable back to establishment number, production 

lot, and date. 

(2) A “Best-If-Used-By” date that is 180 calendar days from the date of production. 

(3) Nutrition facts panel based on actual nutritional analysis of the product. 

SUPPLEMENT 210 TO AMS MASTER SOLICITATION ATTACHMENT I 

Page 4 of 6
4

b) Shipping Container 

(1) USDA shield at least 2-inches high and appearing on the top of the container 

or on the principle display panel. 

(2) Applicable contract number. 

(3) A traceability code that is traceable back to 

establishment number, production lot, and date. 

(4) Product code number: A613 

C. PALLETIZED UNIT LOADS 

All products shall be stacked on new or well-maintained pallets and palletized with shrink 

wrap plastic, unless otherwise specified in the invitation. 

Pallet loads shall be stacked in a manner that minimizes the overhang of the shipping 

containers over the edges of the pallets and exposes each shipping container’s principle 

display panel to facilitate certification examinations. 

D. DELIVERY UNIT 

The delivery unit shall consist of a 1000 shipping containers and be 40,000 ± 30 pounds 

(net weight). 

E. DELIVERED PRODUCT 

1. SIZE AND STYLE OF CONTAINER 

Only one size and style of shipping container may be used in any one delivery unit. 

2. TEMPERATURE 

Product temperature will not exceed 0°F at the time of shipment and delivery. 

3. SEALING 

All products must be delivered to AMS destinations under seal with tamper proof, 

tamper resistant, serially numbered, high security seals that meet the American 

Society for Testing and Materials Standard F 1157-04 as required under this 

Supplement LS-205. 

F. PRODUCT ASSURANCE 

1. WARRANTY AND COMPLAINT RESOLUTION 

a) Warranty – The contractor will warrant that the product complies with all 

specification requirements, production plan declarations, and provisions set forth 

in the program announcement. 

SUPPLEMENT 210 TO AMS MASTER SOLICITATION ATTACHMENT I 

Page 5 of 6
5

b) Complaint Resolution – Customer complaint resolution procedures will be 

included in the production plan. These procedures will include: a point of contact, 

investigation steps, intent to cooperate with AMS, and product replacement or 

monetary compensation. The procedures will be used to resolve product 

complaints from recipient agencies or AMS. 

2. NON-CONFORMING PRODUCT 

The contractor must have documented procedures that assure nonconforming 

product identification, segregation, and disposition in order to prevent misuse and 

that nonconforming product is not delivered to USDA. The contractor will ensure that 

product which does not conform to product requirements is identified and controlled 

to prevent unintended use or delivery. 

3. AMS MONITORING AND PRODUCTION ASSESSMENT 

An AMS Meat Grading and Certification Branch agent must be present during the 

production of the finished product. The AMS agent will monitor and verify the 

processing steps, quality assurance activities, and corrective actions to assure that 

all requirements outlined in the approved production plan are complied with. The 

AMS agent will be conducting the monitoring and production verification in 

accordance with applicable MGC instructions. Any deviations to contractual 

requirements will be reported to the contractor and Contracting Officer. 

SUPPLEMENT 210 TO AMS MASTER SOLICITATION ATTACHMENT I 

Page 6 of 6
Animal Handling and Welfare 

1.0 General 

1.1 Program Approach 

The contractor and all subcontractors must develop and implement a written program that is 

consistent with a systematic approach to humane handling and welfare as outlined in 

69 FR 54625. The program will ensure proper animal handling and welfare techniques are 

conducted from the time the transportation conveyance enters the facility’s premises through 

the stunning and exsanguination processes of the animal. 

1.2 Program Submission 

The program will be submitted as a supporting document to the firm’s approved technical 

proposal and must address the requirements outlined in Section 2.0 – Program 

Components. 

2.0 Program Components 

The contractor must ensure that any facility that harvests animals for the program has a: 

2.1 Mission Statement 

Mission Statement on Animal Handling and Welfare that is distributed to all employees and 

conspicuously displayed at the premises. 

2.2 Training Program 

Training program on Animal Handling and Welfare that: 

 is provided to all employees interacting with animals; 

 covers Chapter 3: Transportation Audit Guidelines, Core Criteria 1 and 3 of the AMI 

Recommended Animal Handling Guidelines and Audit Guide 2010 Edition;

 

 

TECHNICAL REQUIREMENTS 

SCHEDULE – ANIMAL HANDLING AND 

WELFARE 2010 (TRS-AHW-2010) 

Contracting Officer Technical 

Representative (COTR) Standards, 

Analysis, and Technology Branch 

Room 2607 S-Bldg, Phone: (202) 720-

4486 

Effective: May 2010

SUPPLEMENT 210 TO AMS MASTER SOLICITATION ATTACHMENT II 

Page 1 of 3
2

 covers Chapter 4: Auditing Animal Handling and Stunning 7 Core Criteria of the AMI 

Recommended Animal Handling Guidelines and Audit Guide 2010 Edition;

 is conducted no less frequently than once a year for each designated employee; and, 

 requires signed documentation from each employee and confirmation by signature of the 

designated trainer upon successful completion of training. 

2.3 Quality Management Plan 

Written quality management plan (internal) which addresses the provisions of Chapter 3: 

Transportation Audit Guidelines, Core Criteria 1 and 3, and Chapter 4: Auditing Animal 

Handling and Stunning, 7 Core Criteria, of the AMI Recommended Animal Handling 

Guidelines and Audit Guide 2010 Edition, found at the following web site: 

http://www.animalhandling.org/ht/d/sp/i/26752/pid/26752

2.4 Non-Ambulatory and U.S. Suspects 

2.4.1 Cattle 

Written protocol in-place and enforced that precludes the receipt of or having nonambulatory, disabled cattle on the harvest facility premise. In the event that animals become 

non-ambulatory or disabled at any time while present at the harvest facility, the animal will be 

humanely euthanized and the carcass removed from the premise in a timely manner through 

contracted services or other means.

2.4.2 Hogs and Sheep 

Written protocol in-place and enforced that ensures all animals designated by FSIS as U.S. 

Suspects (9 CFR 301.2) that are slaughtered are appropriately segregated during the 

harvest and production processes and precluded from inclusion in any products purchased 

by AMS. 

3.0 Program Evaluation and Eligibility 

The program will be audited (external) by a firm accredited by AMS. The accreditation of the 

firm will be conducted by the Audit, Review and Compliance Branch through the 

LS ISO Guide 65 Program. Alternatively, at the option of the contractor or subcontractor, 

the audits can be performed by AMS auditors. 

3.1 Audit Format 

The AMS accredited auditing firm must conduct audits utilizing the following format: 

3.1.1 Transportation Segment (Chapter 3: AMI Recommended Animal Handling Guidelines 

and Audit Guide 2010 Edition) 

Audited firms must pass Core Criteria 1 with a minimum scoring of excellent and Core 

Criteria 3 with a minimum scoring of acceptable each time an audit is performed. 

SUPPLEMENT 210 TO AMS MASTER SOLICITATION ATTACHMENT II 

Page 2 of 3
3

3.1.2 Animal Handling and Stunning Segment (Chapter 4: AMI Recommended Animal 

Handling Guidelines and Audit Guide 2010 Edition) 

Audited firms must pass Core Criteria 1 through 5 with a minimum scoring of acceptable 

while Core Criteria 6 and 7 must be adhered to with full compliance (zero tolerance) each 

time an audit is performed. 

3.2 Initial Audit 

Initial audit must be performed prior to award of contracts. 

3.3 Audit Failure 

If an audit is failed for any of the Core Criteria, the firm is not eligible to provide product until 

such a time that corrective and preventative actions are approved by the Contracting Officer, 

implemented and proven effective. 

3.4 Audit Frequency and Status 

 STANDARD - Until four (4) consecutive successfully passed audits are attained, an audit 

must be conducted within 3 months of the previous audit. 

 MONTHLY - If at any time an audit identifies any of the Core Criteria not meeting the 

pass requirements while in the STANDARD phase, auditing will be required to be 

conducted on a monthly basis once corrective and preventative actions have been 

approved by the Contracting Officer, implemented and proven effective. This schedule 

will be for a period of time until four (4) successive audits are found to meet the pass 

requirements noted within Chapter 3 (Core Criteria 1 and 3) and Chapter 4 (Core Criteria 

1 through 7) of the AMI Recommended Animal Handling Guidelines and Audit Guide 

2010 Edition; at which time audits shall be conducted on the STANDARD basis. 

 If four successfully conducted audits are sequentially completed within a one year period 

while in STANDARD auditing phase, the facility may move to a SEMI-ANNUAL audit 

basis. 

 SEMI-ANNUAL - Semi-annual audits may continue until such time that a failed audit is 

reported or a period of greater than six months has elapsed without any audits being 

performed; at which time the audits must resume as described for STANDARD audits. 

4.0 Contracting Officer 

The contracting officer can declare a contractor’s and/or subcontractor’s Animal Handing and 

Welfare Program out of compliance at any time. 

SUPPLEMENT 210 TO AMS MASTER SOLICITATION ATTACHMENT II 

Page 3 of 3