Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices 1307 

7Furthermore, mandatory clearing rules are not 

in place for many standardized credit default swaps 

(CDS) and the market has not moved to cleared CDS 

for a variety of products. Section 716(d)(3) provides 

that an insured depository institution may act as a 

swaps entity for CDS if they are cleared. 

8The Commodity Futures Trading Commission 

recently exempted certain swap dealers from 

certain requirements imposed by title VII of the 

Dodd-Frank Act in order to ensure an orderly 

transition to the new regulatory regime and to 

provide greater legal certainty to market 

participants. Final Exemptive Order Regarding 

Compliance with Certain Swap Regulation, at 58 

(Dec. 21, 2012), available at http://www.cftc.gov/ 

ucm/groups/public/@newsroom/documents/file/ 

federalregister122112.pdf. 

9Transition periods will provide appropriate time 

for institutions to negotiate and document new 

master swap agreements individually with each of 

their clients, customers, and counterparties as 

necessary for section 716 conformance. 

Additionally, a transition period will provide more 

time for the transfer of non-conforming swaps 

activities to affiliates, including in some cases the 

establishment of new affiliates entailing requisite 

regulatory approvals from the SEC, CFTC, and state 

authorities, and in all cases the transfer of backoffice functions and the making of necessary 

arrangements for the custody of customer margin 

collateral. 

10An insured depository institution whose swap 

activities are presently limited to conforming swap 

activities is not eligible for a transition period 

because it would not be subject to the prohibition 

on Federal assistance. See Dodd-Frank Act section 

716(f), 15 U.S.C. 8305(f). 

11See Further Definition of Swap Dealer, 77 FR 

30595 (May 23, 2012). 

12See Dodd-Frank Act section 716(f), 15 U.S.C. 

8305(f). 

B. Transition Period 

For the following reasons, the OCC 

has concluded that transition periods 

should be provided to insured Federal 

depository institutions to provide 

sufficient opportunity for institutions to 

conform their swaps activities in an 

orderly manner. First, section 716 

assumes a regulatory framework that is 

not yet complete. Further development 

of the Title VII regulatory framework is 

necessary for insured Federal depository 

institutions to make well-informed 

determinations concerning business 

restructurings that may be necessary for 

section 716 conformance.7 Second, the 

provision of transition periods while the 

Title VII regulatory framework 

continues to develop will provide 

regulatory certainty for insured Federal 

depository institutions in the near term 

and will mitigate potential disruptions 

to client services.8 Third, transition 

periods will mitigate operational and 

credit risks for insured Federal 

depository institutions.9

Section 716 anticipates that transition 

periods will be provided to avoid 

unwanted adverse consequences from 

premature implementation of section 

716. For the reasons discussed above, 

the OCC believes that implementation of 

section 716 without transition periods 

would cause unwanted adverse 

consequences and that transition 

periods therefore are appropriate. 

Accordingly, an insured Federal 

depository institution that is or will be 

a swaps entity and that seeks a 

transition period for its nonconforming 

swaps activities should formally request 

a transition period from the OCC.10 The 

OCC is prepared to consider such 

requests favorably, provided that the 

requests conform to the guidance 

provided below. 

Each request must be written and 

specify the transition period appropriate 

to the institution, up to a two-year 

transition period commencing from July 

16, 2013. The request must also discuss: 

1. The institution’s plan for 

conforming its swap activities; 

2. How the requested transition 

period would mitigate adverse effects on 

mortgage lending, small business 

lending, job creation, and capital 

formation; 

3. The extent to which the requested 

transition period could have a negative 

impact on the institution’s insured 

depositors and the DIF; 

4. Operational risks and other safety 

and soundness concerns that a 

transition period would mitigate. 

5. Other facts that the institution 

believes the OCC should consider. 

An insured Federal depository 

institution that is unsure if or when it 

will be or become a swaps entity may 

request a transition period. The request 

must contain the elements described 

above and additionally explain why the 

institution believes it might be or 

become a swaps entity under the CFTC’s 

definition of swap dealer or the SEC’s 

definition of security-based swap 

dealer.11 The OCC may require a 

requesting insured Federal depository 

institution to provide additional 

information before establishing a 

transition period. The OCC may impose 

such conditions on a transition period 

as it deems necessary and appropriate.12

Authority: 15 U.S.C. 8305. 

Dated: December 31, 2012. 

Thomas J. Curry, 

Comptroller of the Currency. 

[FR Doc. 2013–00093 Filed 1–7–13; 8:45 am] 

BILLING CODE P 

DEPARTMENT OF THE TREASURY 

United States Mint 

Privacy Act of 1974; Systems of 

Records 

AGENCY: United States Mint, Treasury. 

ACTION: Notice of systems of records. 

SUMMARY: In accordance with the 

requirements of the Privacy Act of 1974, 

as amended, 5 U.S.C. 552a, the United 

States Mint, Treasury, is publishing its 

inventory of Privacy Act systems of 

records. 

SUPPLEMENTARY INFORMATION: Pursuant 

to the Privacy Act of 1974 (5 U.S.C. 

552a) and the Office of Management and 

Budget (OMB), Circular No. A–130, the 

United States Mint has completed a 

review of its Privacy Act systems of 

records notices to identify changes that 

will more accurately describe these 

records. The systems of records were 

last published in their entirety on July 

22, 2008, at 73 FR 42662–42670. 

The changes throughout the 

document are editorial in nature and 

reflect non-substantive updates to the 

United States Mint’s management and 

retention of records. 

Systems Covered by This Notice 

This notice covers all systems of 

records maintained by the United States 

Mint as of January 8, 2013. The system 

notices are reprinted in their entirety 

following the Table of Contents. 

Veronica Marco, 

Acting Deputy Assistant Secretary for Privacy, 

Transparency, and Records. 

Table of Contents 

United States Mint 

UNITED STATES MINT .001—Cash 

Receivable Accounting Information 

System. 

UNITED STATES MINT .003—Employee and 

Former Employee Travel and Training 

Accounting Information System. 

UNITED STATES MINT .004—Occupational 

Safety and Health, Accident and Injury 

Records, and Claims for Injuries or 

Damage Compensation Records. 

UNITED STATES MINT .005—EmployeeSupervisor Performance Evaluation, 

Counseling, and Time and Attendance 

Records. 

UNITED STATES MINT .007—General 

Correspondence. 

UNITED STATES MINT .008—Employee 

Background Investigations Files. 

UNITED STATES MINT .009—Retail Sales 

System (RSS); Customer Mailing List; 

Order Processing Records for Coin Sets, 

Medals and Numismatic Items; Records 

of Undelivered Orders; and Product 

Descriptions, Availability and Inventory. 

UNITED STATES MINT .012—Union and 

Agency Negotiated Grievances; Adverse 

Personnel Actions; Discrimination 

Complaints; Complaints and Actions 

before Arbitrators, Administrative 

Tribunals and Courts (Third Parties). 

United States Mint 


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1308 Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices 

TREASURY/UNITED STATES MINT .001 

SYSTEM NAME: 

Cash Receivable Accounting 

Information System—Treasury/United 

States Mint. 

SYSTEM LOCATIONS: 

(1) United States Mint, 801 9th Street 

NW., Washington, DC 20220; 

(2) United States Mint, 151 North 

Independence Mall East, Philadelphia, 

PA 19106; 

(3) United States Mint, 320 West 

Colfax Avenue, Denver, CO 80204; 

(4) United States Mint, 155 Hermann 

Street, San Francisco, CA 94102; 

(5) United States Mint, West Point, 

NY 10996; and 

(6) United States Bullion Depository, 

Fort Knox, KY 40121. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Employees and former employees of 

the United States Mint. Members of the 

public and United States Mint 

employees who have purchased 

numismatic items from the United 

States Mint. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

(1) Receivables due from United 

States Mint employees, former 

employees, and the general public for 

lost Government property, salary 

overpayments, and sales of numismatic 

items; and 

(2) Receivables due from United 

States Mint employees and former 

employees who have outstanding travel 

advances, salary advances, or leave 

advances (cash equivalents). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. Chapter 55; 31 U.S.C. 

5111(a)(3). 

PURPOSES: 

The purpose of this system is to 

permit the United States Mint to track 

and record the creation and payment of 

the financial obligations to the United 

States Mint reflected in the system. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to disclose 

information to: 

(1) Accounting officers, managers, 

supervisors, and government officials 

with an official interest in cash 

receivables and debts owed the 

Government; 

(2) Appropriate federal, state, local, or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license; 

(3) A federal, state, or local agency 

that has requested information relevant 

or necessary to the requesting agency’s 

or the bureau’s hiring or retention of an 

employee or issuance of a security 

clearance, license, contract, grant, or 

other benefit; 

(4) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, in response to a courtordered subpoena, or in connection 

with criminal law proceedings; 

(5) Foreign governments in 

accordance with international 

agreements; 

(6) A Congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(7) The news media, at the 

Department of Justice’s direction or 

approval, in accordance with guidelines 

contained in 28 CFR 50.2, which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(8) Unions recognized as exclusive 

bargaining representatives under the 

Civil Service Reform Act of 1978, 5 

U.S.C. 7111 and 7114; 

(9) Third parties during the course of 

an authorized criminal or administrative 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation; 

(10) To appropriate agencies, entities, 

and persons when (a) the United States 

Mint suspects or has confirmed that the 

security, confidentiality, or availability 

of information in the system of records 

has been compromised; (b) the United 

States Mint has determined that as a 

result of the suspected or confirmed 

compromise there is a risk of harm to 

economic or property interests, identity 

theft or fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

United States Mint or another agency or 

entity) that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the United States 

Mint’s efforts to respond to the 

suspected or confirmed compromise 

and prevent, minimize, or remedy such 

harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper documents and electronic 

records. 

RETRIEVABILITY: 

Name or numeric identifier. 

SAFEGUARDS: 

Paper records are stored in secured 

filing cabinets with access only by 

authorized accounting personnel. 

Electronic records are stored in secured 

systems subject to access controls in 

accordance with Department of the 

Treasury and United States Mint 

policies and procedures. Access to 

electronic records is restricted to 

authorized personnel, and is subject to 

multiple controls including an access 

approval process, unique user identifier, 

user authentication and account 

management, and password 

management. 

RETENTION AND DISPOSAL: 

Records are maintained and disposed 

of in accordance with Government 

Accountability Office guidance, 

National Archives and Records 

Administration (NARA) regulations, and 

NARA-approved records retention 

schedules. 

SYSTEM MANAGERS AND ADDRESSES: 

(1) Chief Financial Officer, United 

States Mint, 801 9th Street NW., 

Washington, DC 20220; 

(2) Plant Manager, United States Mint, 

151 North Independence Mall East, 

Philadelphia, PA 19106; 

(3) Plant Manager, United States Mint, 

320 West Colfax Avenue, Denver, CO 

80204; 

(4) Plant Manager, United States Mint, 

155 Hermann Street, San Francisco, CA 

94102; 

(5) Plant Manager, United States Mint, 

West Point, NY 10996; and 

(6) Officer-in-Charge, United States 

Bullion Depository, Fort Knox, KY 

40121. 

NOTIFICATION PROCEDURE: 

Requests from individuals wishing to 

be notified if they are currently named 

in this system of records, or seeking 

access to any record contained in the 

system of records, or seeking to contest 

its content, should be addressed to the 

head of the organizational unit having 

immediate custody of the records (See 

‘‘System Managers and Addresses’’ 

above). Requests may be made in 

accordance with instructions appearing 

at 31 CFR Part 1, subpart C, appendix 

H. Requests for information or specific 

guidance on where to send records 

requests should be addressed to the 

following official: Disclosure Officer, 

United States Mint, 801 9th Street NW., 

Washington, DC 20220. 

The individual must submit a written 

request containing identification, to 


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Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices 1309 

include at least one of the following: (a) 

United States Federal employee 

identification; (b) driver’s license; (c) 

officially notarized statement attesting 

or affirming to the individual’s identity; 

or (d) other means of identification, 

such as Social Security number and date 

of birth. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification Procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘NOTIFICATION PROCEDURE’’ 

above. 

RECORD SOURCE CATEGORIES: 

United States Mint employees and 

appropriate agency officials. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/UNITED STATES MINT .003 

SYSTEM NAME: 

Employee and Former Employee 

Travel and Training Accounting 

Information System—Treasury/United 

States Mint. 

SYSTEM LOCATIONS: 

(1) United States Mint, 801 9th Street 

NW., Washington, DC 20220; 

(2) United States Mint, 151 North 

Independence Mall East, Philadelphia, 

PA 19106; 

(3) United States Mint, 320 West 

Colfax Avenue, Denver, CO 80204; 

(4) United States Mint, 155 Hermann 

Street, San Francisco, CA 94102; 

(5) United States Mint, West Point, 

NY 10996; and 

(6) United States Bullion Depository, 

Fort Knox, KY 40121. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Employees and former employees of 

the United States Mint who have 

engaged in travel and training. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

(1) Schedule of Payments generated 

from the Electronic Certification System 

(ECS) with supporting documents such 

as Travel Voucher and Application and 

Account for Advance of Funds; (2) 

Travel Authority; and (3) Request, 

Authorization, Agreement and 

Certification of Training. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. Chapters 41 and 57. 

PURPOSES: 

The purpose of this system is to 

permit the United States Mint to track 

and record the creation and payment of 

travel and training advances owed to the 

United States Mint. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to disclose 

information to: 

(1) Accounting officers, managers, 

supervisors, and government officials 

with an official interest in cash 

receivables and debts owed the 

Government; 

(2) Appropriate federal, state, local, or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license; 

(3) A federal, state, or local agency 

that has requested information relevant 

or necessary to the requesting agency’s 

or the bureau’s hiring or retention of an 

employee or issuance of a security 

clearance, license, contract, grant, or 

other benefit; 

(4) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, in response to a courtordered subpoena, or in connection 

with criminal law proceedings; 

(5) Foreign governments in 

accordance with international 

agreements; 

(6) A Congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(7) The news media, at the 

Department of Justice’s direction or 

approval, in accordance with guidelines 

contained in 28 CFR 50.2, which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(8) Unions recognized as exclusive 

bargaining representatives under the 

Civil Service Reform Act of 1978, 5 

U.S.C. 7111 and 7114; 

(9) Third parties during the course of 

an authorized criminal or administrative 

investigation; 

(10) To appropriate agencies, entities, 

and persons when (a) the United States 

Mint suspects or has confirmed that the 

security, confidentiality, or availability 

of information in the system of records 

has been compromised; (b) the United 

States Mint has determined that as a 

result of the suspected or confirmed 

compromise there is a risk of harm to 

economic or property interests, identity 

theft or fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

United States Mint or another agency or 

entity) that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the United States 

Mint’s efforts to respond to the 

suspected or confirmed compromise 

and prevent, minimize, or remedy such 

harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper documents and electronic 

records. 

RETRIEVABILITY: 

Name or numeric identifier. 

SAFEGUARDS: 

Paper records are stored in secured 

filing cabinets with access only by 

authorized personnel. Electronic records 

are stored in secured systems subject to 

access controls in accordance with 

Department of the Treasury and United 

States Mint policies and procedures. 

Access to electronic records is restricted 

to authorized personnel, and is subject 

to multiple controls including an access 

approval process, unique user identifier, 

user authentication and account 

management, and password 

management. 

RETENTION AND DISPOSAL: 

Records are maintained and disposed 

of in accordance with National Archives 

and Records Administration (NARA) 

regulations, and NARA-approved 

records retention schedules. 

SYSTEM MANAGERS AND ADDRESSES: 

(1) Chief Financial Officer, United 

States Mint, 801 9th Street NW., 

Washington, DC 20220; 

(2) Plant Manager, United States Mint, 

151 North Independence Mall East, 

Philadelphia, PA 19106; 

(3) Plant Manager, United States Mint, 

320 West Colfax Avenue, Denver, CO 

80204; 

(4) Plant Manager, United States Mint, 

155 Hermann Street, San Francisco, CA 

94102; 

(5) Plant Manager, United States Mint, 

West Point, NY 10996; and 

(6) Officer-in-Charge, United States 

Bullion Depository, Fort Knox, KY 

40121. 

NOTIFICATION PROCEDURE: 

Requests from individuals wishing to 

be notified if they are currently named 

in this system of records, or seeking 

access to any record contained in the 

system of records, or seeking to contest 

its content, should be addressed to the 

head of the organizational unit having 

immediate custody of the records (See 

‘‘System Managers and Addresses’’ 

above). Requests may be made in 

accordance with instructions appearing 


srobinson on DSK4SPTVN1PROD with 
1310 Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices 

at 31 CFR Part 1, subpart C, appendix 

H. Requests for information or specific 

guidance on where to send records 

requests should be addressed to the 

following official: Disclosure Officer, 

United States Mint, 801 9th Street NW., 

Washington, DC 20220. 

The individual must submit a written 

request containing identification, to 

include at least one of the following: (a) 

United States Federal employee 

identification; (b) driver’s license; (c) 

officially notarized statement attesting 

to or affirming to the individual’s 

identity; or (d) other means of 

identification, such as Social Security 

number and date of birth. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification Procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification Procedure’’ above. 

RECORD SOURCE CATEGORIES: 

United States Mint employees and 

appropriate agency officials. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/UNITED STATES MINT .004 

SYSTEM NAME: 

Occupational Safety and Health 

Accident and Injury Records; Claims for 

Injuries or Damage Compensation 

Records—Treasury/United States Mint. 

SYSTEM LOCATIONS: 

(1) United States Mint, 801 9th Street 

NW., Washington, DC 20220; 

(2) United States Mint, 151 North 

Independence Mall East, Philadelphia, 

PA 19106; 

(3) United States Mint, 320 West 

Colfax Avenue, Denver, CO 80204; 

(4) United States Mint, 155 Hermann 

Street, San Francisco, CA 94102; 

(5) United States Mint, West Point, 

NY 10996; and 

(6) United States Bullion Depository, 

Fort Knox, KY 40121. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

United States Mint employees, former 

employees, and members of the public. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Accident/Injury/Illness Records; 

Motor Vehicle Accident Data; Claims 

Against the Government; and Operators 

Training/Licensing. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

31 U.S.C. 3701 and 3721; 5 U.S.C. 

chapter 81; 29 U.S.C. 668; 28 U.S.C. 

2680 et seq.; 29 CFR Part 1960; 31 CFR 

Parts 3 and 4; E.O. 12196; E.O. 9397, as 

amended by E.O.13478. 

PURPOSES: 

The purpose of this system is to 

permit the United States Mint to more 

effectively and efficiently process and 

manage claims and to provide statistics 

that allow us to prepare mandatory 

reports and focus our resources to 

continually improve the safety of our 

workforce, work environment, and 

equipment. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to disclose 

information to: 

(1) Appropriate federal, state, local, or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license; 

(2) A federal, state, or local agency 

that has requested information relevant 

or necessary to the requesting agency’s 

or the bureau’s hiring or retention of an 

employee or issuance of a security 

clearance, license, contract, grant, or 

other benefit; 

(3) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, in response to a courtordered subpoena, or in connection 

with criminal law proceedings; 

(4) Foreign governments in 

accordance with international 

agreements; 

(5) A Congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(6) The news media, at the 

Department of Justice’s direction or 

approval, in accordance with guidelines 

contained in 28 CFR 50.2, which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(7) Third parties during the course of 

an authorized criminal or administrative 

investigation; 

(8) Physicians providing medical 

services or advice to United States Mint 

management and employees, or to 

private physicians of United States Mint 

employees, for the purpose of assisting 

in making medical diagnoses or 

treatment; 

(9) To appropriate agencies, entities, 

and persons when (a) the United States 

Mint suspects or has confirmed that the 

security, confidentiality, or availability 

of information in the system of records 

has been compromised; (b) the United 

States Mint has determined that as a 

result of the suspected or confirmed 

compromise there is a risk of harm to 

economic or property interests, identity 

theft or fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

United States Mint or another agency or 

entity) that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the United States 

Mint’s efforts to respond to the 

suspected or confirmed compromise 

and prevent, minimize, or remedy such 

harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper documents and electronic 

records. 

RETRIEVABILITY: 

By name, Social Security number, 

date, or location. 

SAFEGUARDS: 

Paper records are stored in secured 

filing cabinets with access only by 

authorized personnel. Electronic records 

are stored in secured systems subject to 

access controls in accordance with 

Department of the Treasury and United 

States Mint policies and procedures. 

Access to electronic records is restricted 

to authorized personnel, and is subject 

to multiple controls including an access 

approval process, unique user identifier, 

user authentication and account 

management, and password 

management. 

RETENTION AND DISPOSAL: 

Records are maintained and disposed 

of in accordance with National Archives 

and Records Administration (NARA) 

regulations, and NARA-approved 

General Records Control, DOL, OSHA, 

EPA, and United States Mint records 

retention schedules. 

SYSTEM MANAGERS AND ADDRESSES: 

(1) Chief, Human Resources Division, 

Chief, United States Mint Police, and 

Safety Officer, United States Mint, 801 

9th Street NW., Washington, DC 20220; 

(2) Plant Manager, United States Mint, 

151 North Independence Mall East, 

Philadelphia, PA 19106; 

(3) Plant Manager, United States Mint, 

320 West Colfax Avenue, Denver, CO 

80204; 

(4) Plant Manager, United States Mint, 

155 Hermann Street, San Francisco, CA 

94102; 

(5) Plant Manager, United States Mint, 

West Point, NY 10996; and 

(6) Officer-in-Charge, United States 

Bullion Depository, Fort Knox, KY 

40121. 


srobinson on DSK4SPTVN1PROD with 
Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices 1311 

NOTIFICATION PROCEDURE: 

Requests from individuals wishing to 

be notified if they are currently named 

in this system of records, or seeking 

access to any record contained in the 

system of records, or seeking to contest 

its content, should be addressed to the 

head of the organizational unit having 

immediate custody of the records (See 

‘‘System Managers and Addresses’’ 

above). Requests may be made in 

accordance with instructions appearing 

at 31 CFR Part 1, subpart C, appendix 

H. Requests for information or specific 

guidance on where to send records 

requests should be addressed to the 

following official: Disclosure Officer, 

United States Mint, 801 9th Street, NW., 

Washington, DC 20220. 

The individual must submit a written 

request containing identification, to 

include at least one of the following: (a) 

United States Federal employee 

identification; (b) driver’s license; (c) 

officially notarized statement attesting 

or affirming to the individual’s identity; 

or (d) other means of identification, 

including Social Security number and 

date of birth. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification Procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification Procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Employees, supervisors, medical staff, 

general public, and visitors to the 

facilities of the United States Mint. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/UNITED STATES MINT .005 

SYSTEM NAME: 

Employee-Supervisor Performance 

Evaluation, Counseling, and Time and 

Attendance Records—Treasury/United 

States Mint. 

SYSTEM LOCATIONS: 

(1) United States Mint, 801 9th Street 

NW., Washington, DC 20220; 

(2) United States Mint, 151 North 

Independence Mall East, Philadelphia, 

PA 19106; 

(3) United States Mint, 320 West 

Colfax Avenue, Denver, CO 80204; 

(4) United States Mint, 155 Hermann 

Street, San Francisco, CA 94102; 

(5) United States Mint, West Point, 

NY; and 

(6) United States Bullion Depository, 

Fort Knox, KY 40121. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

United States Mint employees and 

former employees. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Information necessary for managers 

and supervisors to effectively carry out 

supervisory responsibilities. Included 

are records such as copies of personnel 

actions, performance appraisals, 

quarterly reviews, disciplinary actions, 

overtime reports, tardiness reports, work 

assignments, alternative work schedule 

request forms, telecommute agreements, 

training reports, training requests, 

applications for employment, home 

addresses, phone numbers, leave 

reports, leave requests, and employee 

awards. (Supervisors maintain varying 

combinations of the above records. 

Some supervisors may maintain all or 

none of the above records depending 

upon the nature and size of the 

operation or organization and the 

number of individuals supervised.) 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301. 

PURPOSES: 

The purpose of this system is to 

permit the United States Mint to: 

maintain performance records used to 

support awards, promotions, 

performance-based actions, training, 

and other personnel actions; to track 

and evaluate performance based upon 

the accomplishments of each employee; 

and to accurately calculate employee 

leave accruals, track usage, compensate 

separating employees with lump sum 

entitlements, and bill employees who 

owe payment for leave taken in excess 

of their leave balance. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to disclose 

information to: 

(1) Appropriate federal, state, local, or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license; 

(2) A federal, state, or local agency 

that has requested information relevant 

to or necessary to the requesting 

agency’s or the bureau’s hiring or 

retention of an employee, or issuance of 

a security clearance, license, contract, 

grant, or other benefit; 

(3) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, in response to a courtordered subpoena, or in connection 

with criminal law proceedings; 

(4) Foreign governments in 

accordance with international 

agreements; 

(5) A Congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(6) The news media, at the 

Department of Justice’s direction or 

approval, in accordance with guidelines 

contained in 28 CFR 50.2, which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(7) Third parties during the course of 

an authorized criminal or administrative 

investigation; 

(8) To appropriate agencies, entities, 

and persons when (a) the United States 

Mint suspects or has confirmed that the 

security, confidentiality, or availability 

of information in the system of records 

has been compromised; (b) the United 

States Mint has determined that as a 

result of the suspected or confirmed 

compromise there is a risk of harm to 

economic or property interests, identity 

theft or fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

United States Mint or another agency or 

entity) that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the United States 

Mint’s efforts to respond to the 

suspected or confirmed compromise 

and prevent, minimize, or remedy such 

harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper documents and electronic 

records. 

RETRIEVABILITY: 

By name. 

SAFEGUARDS: 

Paper records are stored in secured 

filing cabinets with access only by 

authorized personnel. Electronic records 

are stored in secured systems subject to 

access controls in accordance with 

Department of the Treasury and United 

States Mint policies and procedures. 

Access to electronic records is restricted 

to authorized personnel, and is subject 

to multiple controls including an access 

approval process, unique user identifier, 

user authentication and account 

management, and password 

management. 

RETENTION AND DISPOSAL: 

Records are maintained and disposed 

of in accordance with National Archives 

and Records Administration (NARA) 


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regulations, and NARA-approved 

records retention schedules. 

SYSTEM MANAGERS AND ADDRESSES: 

(1) Chief, Human Resources Division, 

United States Mint, 801 9th Street NW., 

Washington, DC 20220; 

(2) Plant Manager, United States Mint, 

151 North Independence Mall East, 

Philadelphia, PA 19106; 

(3) Plant Manager, United States Mint, 

320 West Colfax Avenue, Denver, CO 

80204; 

(4) Plant Manager, United States Mint, 

155 Hermann Street, San Francisco, CA 

94102; 

(5) Plant Manager, United States Mint, 

West Point, NY 10996; and 

(6) Officer-in-Charge, United States 

Bullion Depository, Fort Knox, KY 

40121. 

NOTIFICATION PROCEDURE: 

Requests from individuals wishing to 

be notified if they are currently named 

in this system of records, or seeking 

access to any record contained in the 

system of records, or seeking to contest 

its content, should be addressed to the 

head of the organizational unit having 

immediate custody of the records (See 

‘‘System Managers and Addresses’’ 

above). Requests may be made in 

accordance with instructions appearing 

at 31 CFR Part 1, subpart C, appendix 

H. Requests for information or specific 

guidance on where to send records 

requests should be addressed to the 

following official: Disclosure Officer, 

United States Mint, 801 9th Street NW., 

Washington, DC 20220. 

The individual must submit a written 

request containing identification, to 

include at least one of the following: (a) 

United States Federal employee 

identification; (b) driver’s license; (c) 

officially notarized statement attesting 

or affirming to the individual’s identity; 

or (d) other means of identification, 

including Social Security number and 

date of birth. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification Procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification Procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Employees, former employers, and 

appropriate agency officials. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/UNITED STATES MINT .007 

SYSTEM NAME: 

General Correspondence—Treasury/ 

United States Mint. 

SYSTEM LOCATION: 

United States Mint, 801 9th Street 

NW., Washington, DC 20220. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Members of the public, Members of 

Congress, United States Mint officials, 

and officials from other federal agencies. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Incoming correspondence, public 

comments and replies pertaining to the 

mission, function, and operation of the 

United States Mint. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

31 U.S.C. 5131 and 5132; OMB 

Memorandum M–10–06. 

PURPOSES: 

The purpose of this system is to 

permit the United States Mint to 

respond effectively and in a timely 

manner to the correspondence and 

comments that it receives on many 

issues from its various stakeholders, 

including Members of Congress and the 

general public. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to disclose 

information to: 

(1) Appropriate federal, state, local, or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license; 

(2) A federal, state, or local agency 

that has requested information relevant 

to or necessary to the requesting 

agency’s or the bureau’s hiring or 

retention of an employee, or issuance of 

a security clearance, license, contract, 

grant, or other benefit; 

(3) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, in response to a courtordered subpoena, or in connection 

with criminal law proceedings; 

(4) Foreign governments in 

accordance with international 

agreements; 

(5) A Congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(6) The news media, at the 

Department of Justice’s direction or 

approval, in accordance with guidelines 

contained in 28 CFR 50.2, which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(7) Third parties during the course of 

an authorized criminal or administrative 

investigation; 

(8) To appropriate agencies, entities, 

and persons when (a) the United States 

Mint suspects or has confirmed that the 

security, confidentiality, or availability 

of information in the system of records 

has been compromised; (b) the United 

States Mint has determined that as a 

result of the suspected or confirmed 

compromise there is a risk of harm to 

economic or property interests, identity 

theft or fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

United States Mint or another agency or 

entity) that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the United States 

Mint’s efforts to respond to the 

suspected or confirmed compromise 

and prevent, minimize, or remedy such 

harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper documents and electronic 

records. 

RETRIEVABILITY: 

By name (limited retrievability by 

subject or control number). 

SAFEGUARDS: 

Paper records are stored in secured 

filing cabinets with access only by 

authorized personnel. Electronic records 

are stored in secured systems subject to 

access controls in accordance with 

Department of the Treasury and United 

States Mint policies and procedures. 

Access to electronic records is restricted 

to authorized personnel, and is subject 

to multiple controls including an access 

approval process, unique user identifier, 

user authentication and account 

management, and password 

management. 

RETENTION AND DISPOSAL: 

Records are maintained and disposed 

of in accordance with National Archives 

and Records Administration (NARA) 

regulations, and NARA-approved 

records retention schedules. 

SYSTEM MANAGER AND ADDRESS: 

Executive Secretariat, United States 

Mint, 801 9th Street NW., Washington, 

DC 20220. 

NOTIFICATION PROCEDURE: 

Requests from individuals wishing to 

be notified if they are currently named 

in this system of records, or seeking 


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access to any record contained in the 

system of records, or seeking to contest 

its content, should be addressed to the 

Executive Secretariat (See ‘‘System 

Manager and Address’’ above). Requests 

may be made in accordance with 

instructions appearing at 31 CFR Part 1, 

subpart C, appendix H. Requests for 

information or specific guidance on 

where to send records requests should 

be addressed to the following official: 

Disclosure Officer, United States Mint, 

801 9th Street NW., Washington, DC 

20220. The individual must submit a 

written request containing his or her 

name. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification Procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification Procedure’’ above. 

RECORD SOURCE CATEGORIES: 

The general public, Members of 

Congress, and other federal officials. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/UNITED STATES MINT .008 

SYSTEM NAME: 

Employee Background Investigations 

Files—Treasury/United States Mint. 

SYSTEM LOCATION: 

United States Mint, 801 9th Street 

NW., Washington, DC 20220. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former United States 

Mint employees, applicants for 

employment, and current contractors. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name of individual, location of 

United States Mint facility, and reports 

by United States Mint Police and federal 

government security personnel 

performing investigative services for the 

United States Mint. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

18 U.S.C.; 40 U.S.C. 1315; 31 U.S.C. 

321, 31 U.S.C. 5141 (note); 5 U.S.C. 

3301, 3302; 5 CFR Parts 731 and 736; 

E.O. 10450, as amended; Treasury Order 

101–33 (March 30, 2010). 

PURPOSES: 

The purpose of this system is to 

permit the United States Mint to collect 

and maintain background investigation 

records on applicants and current 

United States Mint employees and 

contractors for issuance of security 

clearances, access to United States Mint 

facilities, or other administrative 

reasons. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to disclose 

information to: 

(1) Appropriate federal, state, local, or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license; 

(2) A federal, state, or local agency 

that has requested information relevant 

to or necessary to the requesting 

agency’s or the bureau’s hiring or 

retention of an employee, or issuance of 

a security clearance, license, contract, 

grant, or other benefit; 

(3) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, in response to a courtordered subpoena, or in connection 

with criminal law proceedings; 

(4) Foreign governments in 

accordance with international 

agreements; 

(5) A Congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(6) The news media at the Department 

of Justice’s direction or approval, in 

accordance with guidelines contained in 

28 CFR 50.2, which relate to an agency’s 

functions relating to civil and criminal 

proceedings; 

(7) Third parties during the course of 

an authorized criminal or administrative 

investigation; 

(8) To appropriate agencies, entities, 

and persons when (a) the United States 

Mint suspects or has confirmed that the 

security, confidentiality, or availability 

of information in the system of records 

has been compromised; (b) the United 

States Mint has determined that as a 

result of the suspected or confirmed 

compromise there is a risk of harm to 

economic or property interests, identity 

theft or fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

United States Mint or another agency or 

entity) that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the United States 

Mint’s efforts to respond to the 

suspected or confirmed compromise 

and prevent, minimize, or remedy such 

harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper documents and electronic 

records. 

RETRIEVABILITY: 

By name. 

SAFEGUARDS: 

Paper records are stored in secured 

filing cabinets with access only by 

authorized personnel. Electronic records 

are stored in secured systems subject to 

access controls in accordance with 

Department of the Treasury and United 

States Mint policies and procedures. 

Access to electronic records is restricted 

to authorized personnel, and is subject 

to multiple controls including an access 

approval process, unique user identifier, 

user authentication and account 

management, and password 

management. 

RETENTION AND DISPOSAL: 

Records are maintained and disposed 

of in accordance with National Archives 

and Records Administration (NARA) 

regulations, and NARA-approved 

records retention schedules. 

SYSTEM MANAGERS AND ADDRESS: 

Chief, United States Mint Police, and 

Chief, Human Resources Division, 

United States Mint, 801 9th Street NW., 

Washington, DC 20220. 

NOTIFICATION PROCEDURE: 

Requests from individuals wishing to 

be notified if they are currently named 

in this system of records, seeking access 

to any record contained in the system of 

records, or seeking to contest its content 

should be addressed to the System 

Manager named above. Requests may be 

made in accordance with instructions 

appearing at 31 CFR Part 1, subpart C, 

appendix H. Requests for information or 

specific guidance on where to send 

records requests should be addressed to 

the following official: Disclosure 

Officer, United States Mint, 801 9th 

Street NW., Washington, DC 20220. 

The individual must submit a written 

request containing identification, to 

include at least one of the following: (a) 

United States Federal employee 

identification; (b) driver’s license; (c) 

officially notarized statement attesting 

or affirming to the individual’s identity; 

or (d) other means of identification, 

including Social Security number and 

date of birth. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification Procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification Procedure’’ above. 


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RECORD SOURCE CATEGORIES: 

United States Mint and other law 

enforcement officials. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

As authorized by 5 U.S.C. 552a(k)(2), 

this system is exempt from the 

following provisions: subsections (c)(3); 

(d); (e)(1); (e)(4)(G), (H) & (I); and (f) of 

5 U.S.C. 552a. 

TREASURY/UNITED STATES MINT .009 

SYSTEM NAME: 

Retail Sales System (RSS); Customer 

Mailing List; Order Processing Records 

for Coin Sets, Medals, and Numismatic 

Items; Records of Undelivered Orders; 

and Product Descriptions, Availability, 

and Inventory—Treasury/United States 

Mint. 

SYSTEM LOCATION: 

United States Mint, 801 9th Street 

NW., Washington, DC 20220. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Members of the public and United 

States Mint employees. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Names, addresses, phone numbers, 

email addresses, and order history of 

customers purchasing numismatic 

items, of individuals who wish to 

receive notification of numismatic 

offerings by the United States Mint, and 

of individuals requesting information 

and promotional materials (and their 

intended use of requested materials and 

information). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

31 U.S.C. 5111, 5112, 5132, 5136, and 

31 CFR Part 92. 

PURPOSES: 

The purpose of this system is to 

permit the United States Mint to: 

maintain a mailing list of customers and 

interested parties to provide continuous 

communication and promotional 

materials about existing and upcoming 

numismatic product offerings, 

circulating coins, and 

activities; record and maintain 

records of customers’ and interested 

parties’ order information and requests 

for promotional materials; capture and 

process orders through each stage of the 

order life cycle; maintain integrity and 

security of orders, customer information 

and the system; research and resolve 

orders that were not successfully 

delivered to customers and interested 

parties; and maintain a list of its 

products and monitor and maintain 

product and promotional material 

inventory levels to meet customer and 

interested party demand while 

remaining within mandated mintage 

levels, as applicable. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to disclose 

information to: 

(1) Accounting officers, managers, 

supervisors, and government officials 

with an official interest in cash 

receivables and debts owed the 

Government; 

(2) Appropriate federal, state, local, or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license; 

(3) A federal, state, or local agency 

that has requested information relevant 

to or necessary to the requesting 

agency’s or the bureau’s hiring or 

retention of an employee, or issuance of 

a security clearance, license, contract, 

grant, or other benefit; 

(4) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, in response to a courtordered subpoena, or in connection 

with criminal law proceedings; 

(5) Foreign governments in 

accordance with international 

agreements; 

(6) A Congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(7) The news media, at the 

Department of Justice’s direction or 

approval, in accordance with guidelines 

contained in 28 CFR 50.2, which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(8) Third parties during the course of 

an authorized criminal or administrative 

investigation; 

(9) Contractors performing work 

under a contract or agreement for the 

federal government, when necessary to 

accomplish an agency function related 

to this system of records, in compliance 

with the Privacy Act of 1974, as 

amended; 

(10) To appropriate agencies, entities, 

and persons when (a) the United States 

Mint suspects or has confirmed that the 

security, confidentiality, or availability 

of information in the system of records 

has been compromised; (b) the United 

States Mint has determined that as a 

result of the suspected or confirmed 

compromise there is a risk of harm to 

economic or property interests, identity 

theft or fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

United States Mint or another agency or 

entity) that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the United States 

Mint’s efforts to respond to the 

suspected or confirmed compromise 

and prevent, minimize, or remedy such 

harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper documents and electronic 

records. 

RETRIEVABILITY: 

Name, address, phone number, 

customer number or order number, 

order date, whether or not the account 

is ‘flagged’ (such as due to an unusual 

quantity or an order requiring 

verification for processing and 

completion), shipment tracking number, 

and any internal identification number 

that may be assigned to the request. 

SAFEGUARDS: 

Paper records are stored in secured 

filing cabinets with access only by 

authorized personnel. Electronic records 

are stored in secured systems subject to 

access controls in accordance with 

Department of the Treasury and United 

States Mint policies and procedures. 

Access to electronic records is restricted 

to authorized personnel, and is subject 

to multiple controls including an access 

approval process, unique user identifier, 

user authentication and account 

management, and password 

management. Only those individuals 

requiring the information to 

accommodate handling of transactions 

with the customers can access 

information pertaining to an individual. 

RETENTION AND DISPOSAL: 

Records are maintained and disposed 

of in accordance with Government 

Accountability Office guidance, 

National Archives and Records 

Administration (NARA) regulations, and 

NARA-approved records retention 

schedules. 

SYSTEM MANAGER AND ADDRESS: 

Associate Director for Sales and 

Marketing, United States Mint, 801 9th 

Street, NW., Washington, DC 20220. 

NOTIFICATION PROCEDURE: 

Requests from individuals wishing to 

be notified if they are currently named 

in this system of records, or seeking 

access to any record contained in the 


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system of records, or seeking to contest 

its content, should be addressed to the 

‘‘System Manager and Address’’ 

described above. Requests may be made 

in accordance with instructions 

appearing at 31 CFR Part 1, subpart C, 

appendix H. Requests for information or 

specific guidance on where to send 

records requests should be addressed to 

the following official: Disclosure 

Officer, United States Mint, 801 9th 

Street, NW., Washington, DC 20220. 

Individuals who have previously 

registered on the bureau’s Web site for 

a customer account or electronic 

product notifications may access their 

system records online by authenticating 

with their valid username and 

password. Individuals making requests 

and inquiries concerning their system 

records must provide identification to 

include their name, address, telephone 

number, customer identification number 

and order number (or a combination of 

identifying information including order 

information depending on the request) 

which must be successfully validated in 

the system. 

Requests by individuals to modify 

open orders cannot be made online or 

by telephone, but must be made in 

writing by a manually signed document 

accompanied by valid photo 

identification. Such requests must also 

include the individual’s name, address, 

telephone number, customer 

identification number, and order 

number (or a combination of identifying 

information concerning the request 

including order information), which 

must be successfully validated in the 

system. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification Procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification Procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Members of the public and 

government employees. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Treasury/United States Mint .012 

SYSTEM NAME: 

Union and Agency Negotiated 

Grievances; Adverse Personnel Actions; 

Discrimination Complaints; Complaints 

and Actions before Arbitrators, 

Administrative Tribunals, and Courts 

(Third Parties)—Treasury/United States 

Mint. 

SYSTEM LOCATION: 

These records are located in the 

United States Mint’s Workforce 

Solutions Department, its Office of Chief 

Counsel, and any other office within the 

United States Mint where an action 

arose. Locations at which the system is 

maintained are: 

(1) United States Mint, 801 9th Street 

NW., Washington, DC 20220; 

(2) United States Mint, 151 North 

Independence Mall East, Philadelphia, 

PA 19106; 

(3) United States Mint, 320 West 

Colfax Avenue, Denver, CO 80204; 

(4) United States Mint, 155 Hermann 

Street, San Francisco, CA 94102; 

(5) United States Mint, West Point, 

NY 10996; and 

(6) United States Bullion Depository, 

Fort Knox, KY 40121 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals covered by the system 

include employees and former 

employees of the United States Mint, 

and applicants for employment; 

adjudicators and legal counsel or other 

representatives; and other members of 

the public who are witnesses or 

complainants. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system of records contains 

information and documents relating to 

grievances, including Union and 

Agency grievances filed pursuant to 

negotiated collective bargaining 

agreements and nonbargaining unit 

employee grievances. System records 

also contain information and documents 

relating to adverse personnel actions 

(including performance-based actions 

and other personnel matters) and 

discrimination complaints, such as 

witness statements, interview reports, 

and correspondence. The system also 

includes information and documents 

concerning actions before Third Parties 

where applicable, such as pleadings, 

findings, decisions, and exhibits. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 1302, 5 U.S.C. 7701 and 

7702; 5 U.S.C. Ch. 75; and 5 U.S.C. Ch. 

71. E.O.’s. 11491, 11616, 11636, 11838, 

11901, 12027, and 12107; 29 CFR 1614; 

and negotiated agreements between the 

United States Mint and exclusively 

recognized labor unions. 

PURPOSES: 

The purpose of this system is to 

permit the United States Mint to (1) 

support actions that fall under Title 5 or 

Title 42 of the United States Code; (2) 

track, manage and maintain grievances, 

adverse personnel actions and 

discrimination complaints; (3) maintain 

accurate statistical data for mandated 

reports; (4) enforce decisions and 

judgments; and (5) maintain historical 

reference information to ensure 

consistency of its personnel actions. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to disclose 

information to: 

(1) Appropriate federal, state, local, or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license; 

(2) A federal, state, or local agency 

that has requested information relevant 

to or necessary to the requesting 

agency’s or the bureau’s hiring or 

retention of an employee or issuance of 

a security clearance, license, contract, 

grant, or other benefit; 

(3) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, in response to a courtordered subpoena, or in connection 

with criminal law proceedings; 

(4) A Congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(5) The news media, at the 

Department of Justice’s direction or 

approval, in accordance with guidelines 

contained in 28 CFR 50.2, which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(6) Unions recognized as exclusive 

bargaining representatives under the 

Civil Service Reform Act of 1978, 5 

U.S.C. 7111 and 7114; 

(7) Third parties during the course of 

an authorized criminal or administrative 

investigation; 

(8) To appropriate agencies, entities, 

and persons when (a) the United States 

Mint suspects or has confirmed that the 

security, confidentiality, or availability 

of information in the system of records 

has been compromised; (b) the United 

States Mint has determined that as a 

result of the suspected or confirmed 

compromise there is a risk of harm to 

economic or property interests, identity 

theft or fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

United States Mint or another agency or 

entity) that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the United States 

Mint’s efforts to respond to the 

suspected or confirmed compromise 

and prevent, minimize, or remedy such 

harm. 


srobinson on DSK4SPTVN1PROD with 
1316 Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper documents and electronic 

records. 

RETRIEVABILITY: 

Records may be retrieved by the 

names of the individuals on whom they 

are maintained, by case number, or by 

the subject or date of the action. 

SAFEGUARDS: 

Paper records are stored in secured 

filing cabinets with access only by 

authorized personnel. Electronic records 

are stored in secured systems subject to 

access controls in accordance with 

Department of the Treasury and United 

States Mint policies and procedures. 

Access to electronic records is restricted 

to authorized personnel, and is subject 

to multiple controls including an access 

approval process, unique user identifier, 

user authentication and account 

management, and password 

management. 

RETENTION AND DISPOSAL: 

Records are maintained and disposed 

of in accordance with National Archives 

and Records Administration (NARA) 

regulations, and NARA-approved 

records retention schedules. 

SYSTEM MANAGERS AND ADDRESSES: 

(1) Chief, Human Resources Division, 

United States Mint, 801 9th Street NW., 

Washington, DC 20220; 

(2) Plant Manager, United States Mint, 

151 North Independence Mall East, 

Philadelphia, PA 19106; 

(3) Plant Manager, United States Mint, 

320 West Colfax Avenue, Denver, CO 

80204; 

(4) Plant Manager, United States Mint, 

155 Hermann Street, San Francisco, CA 

94102; 

(5) Plant Manager, United States Mint, 

West Point, NY 10996; and 

(6) Officer-in-Charge, United States 

Bullion Depository, Fort Knox, KY 

40121. 

NOTIFICATION PROCEDURE: 

Individuals who have filed a 

grievance, appeal, or complaint about a 

United States Mint decision or 

determination or about conditions 

existing in the United States Mint 

already have been provided a copy of 

the record. The contest, amendment, or 

correction of a record is permitted 

during the prosecution of the action to 

whom the record pertains. After a case 

has been closed, however, requests from 

individuals wishing to be notified if 

they are named in this system of 

records, seeking access to any record 

contained in the system of records, or 

seeking to contest its content should be 

addressed to the head of the 

organizational unit having immediate 

custody of the records (See ‘‘System 

Managers and Addresses’’ above). 

Requests may be made in accordance 

with instructions appearing at 31 CFR 

Part 1, subpart C, appendix H. Requests 

for information or specific guidance on 

where to send records requests should 

be addressed to the following official: 

Disclosure Officer, United States Mint, 

801 9th Street, NW., Washington, DC 

20220. 

The individual must submit a written 

request with information sufficient to 

verify the identity of the requester such 

as full name, date of birth, a brief 

description of the grievance, and the 

approximate date of submission. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification Procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification Procedure’’ above. 

RECORD SOURCE CATEGORIES: 

The sources of these records are as 

follows: (a) individuals to whom the 

record pertains; (b) Agency officials; (c) 

affidavits or statements from employees 

and third parties; (d) testimony of 

witnesses; (e) official documents and 

correspondence relating to the 

grievance. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2013–00191 Filed 1–7–13; 8:45 am] 

BILLING CODE 4810–37–P 


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