USDA Agricultural 

Marketing 

- Service 

United States 

Department of 

Agriculture 

Room -3522-S, Stop 0239 

1400 Independence Ave., SW 

Washington, DC 20250 

AMENDMENT 1 TO SUPPLEMENT 210 TO AMS MASTER SOLICITATION 

PURCHASE OF BEEF, ROAST (FROZEN) 

FOR DISTRIBUTION TO CHILD NUTRITION AND 

SEPTEMBER 2011 

OTHER FEDERAL FOOD AND NUTRITION ASSISTANCE PROGRAMS 

This amendment is being issued to: I) change title of supplement; 2) modify attribute 

question number I in AMS Master Solicitation; 3) modify Section II, Product Specifications 

and audit services to include diced beef, frozen ; 4) modify Section III. A. 2., Contractor 

Checkloading; 5) insert a new Attachment lA for Item Description and Checklist of 

Requirements for Diced Beef, Frozen, September 20 II , 6) correct the FAR 52.211-16 

Variation in Quantity (April 1984) ofthe permissible tolerance amount; and 7) replace 

Exhibit A. 

Delete supplement title in its entirety and replace with: 

PURCHASE OF MISCELLANOUS BEEF, ITEMS (FROZEN) 

FOR DISTRIBUTION TO CHILD NUTRITION AND 

OTHER FEDERAL FOOD AND NUTRITION ASSISTANCE PROGRAMS 

I. SUBMISSION OF OFFERS 

Delete Question 1 ofthe Master Solicitation in its entirety, are replace with the following: 

1. Offer is made subject to the Master Solicitation; Supplement 210, Amendment 1, the 

Specification(s); Invitation No._; and FAR/AGAR. 

II. PRODUCT SPECIFICATIONS AND AUDIT SERVICES 

Delete Part A in its entirety and replace with the following : 

A. The specification for frozen beef roasts and frozen diced beef are identified in Exhibit A. If 

AMS amends documents, Exhibit A will be updated to include appropriate references. 

III. AMS.CLAUSES 

A. Contractor Checkloading 

Deleted Item 2 in its entirety and replace with the following: 

2. Sales Order and Sales Order Item Number; 
AMENDMENT 1 TO SUPPLEMENT 210 TO AMS MASTER SOLICITATION 2 

IV. PROVISIONS INCORPORATED BY REFERENCE- as show in Section X ofthe AMS 

Master Solicitation 

A. FAR Provisions: are modified as shown below: 

Delete the following: 

Alterations in Solicitation (52.252-3) 

FAR 52.211-16 Variation in Quantity (April 1984) 

(a) A variation in quantity the frozen beef roasts under this contract will not be accepted unless 

the variation has been caused by conditions of loading, shipping, or packaging, or allowances 

in manufacturing processes, then only to the extent, if any, specified in paragraph (b) below. 

(b) The permissible variation shall be limited to: 

60 pounds decrease; contractor will submit an invoice for the actual pounds that were delivered 

as evidence by the Goods Receipt entered by the recipient agency. Payment will only be made 

if the delivery unit that is not less than 35,940 pounds and not exceed 36,000 pounds. 

This decrease shall apply to the total quantity of each purchase order item number without 

regard to destination. (Split destinations will be combined to determine the total pounds 

delivered under the awarded solicitation item number). 

Replace with: 

Alterations in Solicitation (52.252-3) 

FAR 52.211-16 Variation in Quantity (Aprill984) 

(c) A variation in quantity the frozen beef roasts under this contract will not be accepted unless 

the variation has been caused by conditions of loading, shipping, or packaging, or allowances 

in manufacturing processes, then only to the extent, if any, specified in paragraph (b) below. 

(d) The permissible variation shall be limited to: 

60 pounds decrease; contractor will submit an invoice for the actual pounds that were delivered 

as evidence by the Goods Receipt entered by the recipient agency. Payment will only be made 

ifthe delivery unit that is not less than 39,940 pounds and not exceed 40,000 pounds. 

This decrease shall apply to the total quantity of each purchase order item number without 

regard to destination. (Split destinations will be combined to determine the total pounds 

delivered under the awarded solicitation item number). 

Delete Exhibit A, dated July 2011 and replace with Exhibit A, dated September 20 II. 

Insert new Attachment lA, IOCR for Diced Beef, Frozen, dated September 20 II. 

1r or 

Commodity Procurement Division 

Agricultural Marketing Service 

Attachments 
USDA Agricultural 

Marketing 

Service 

Commodity 

Procurement Branch 

1400 Independence Avenue, SW. 

Room 3452-S, STOP 0256 

Washington, DC 20250-0256 

EXHIBIT A 

PAGE 1 OF 

CHECKLIST AND REFERENCES TO APPLICABLE BID AND CONTRACT PROVISION

SUPPLEMENT 210 TO AMS MASTER SOLICITATION, FOR BEEF ROASTS, FROZEN 

PRODUCT DESCRIPTIONS (SECTION I. A. (GENERAL) BID/CONTRACT PROVISIONS 

Minimum 

Prod uclf Spec ifica tions OtTer Unit 

Commodity Listed in Priority WBSCM Size/Shi pping Tolerance Shipping/Delive ry Federal/S tale Pl ants 

Box Code Order Malena\ Number Packagino and Packi ng U1111 Sectio n. Peri od. Secti on I. C. 

Beer Round Item Desc ription 100166 Roast will be individually 40,000 lbs Minus 60 First halfi'lasl half Federal & Stale F

and Checklist of wrapped or vac uum (approx. I 000 pounds- de li very period 

100166 Requirements packaged and packed to a cases) dd1vcry un1l 

(Sclcct/Choirc/ (IDCR) for Fresh net wc1ghl of must be 

I' rime) Beef Round approx imately 40 lbs between 39,940 

Roasts, Boneless, (Roast will range from 2 and 40,000 lbs 

Fro-ten, effecti ve to 3 \bs.) 

Seplemba 2009 

lnslllutional 

Meat Purchase 

Spec ification 

(IMPS) for Fresh 

Beef--Scnes I 00, 

effecti ve June 

1996 

Beer, Din·d llem Descrip11on 110196 This 11em may be prepared 42,000 Jbs. No Tolerance First halti'lasl half Federal Onl y 

Frozen- and Checklist or from any portion of the ( 700 cases) delivery period 

110196 Requirements carcass which yicl ds 

(IDCR) lor product that meets fi nished 

Diced product I imitati ons Dices 

Frozen, etTective shall be of a size 

September 20 I I equivalent to not Jess than 

a Y.-mch cube and not 

more than a %-inch cube 

with no individual 

being more than 1.0-inch 

in length. Fat content sha\1 

not exceed I 0 grams pe r 

I 00 gram basis. 

The diced bee r will be bulk 

packed without the use or 

pl astic liner directl y into 

leak-proof shi pping 

contai ners to a net weight 

of 60 pounds. 
AMENDMENT I TO SUPPLEMENT 210 TO AMS MASTER SOLICITATION ATTACHMENT lA 

Page I of6 

US. O£PAA'TM!NT OF AGAlCUI.TUFII! 

AORlCUUURAL /!IARKITING SEIVIC:l 

ITEM DESCRIPTION AND 

CHECKLIST OF REQUIREMENTS 

(IOCR) FOR DICED BEEF, FROZEN 

I. ITEM DESCRIPTION 

APPROVED 

Contracting Officer Technical Representative (COTR) 

Livestock and Seed Program, Standardization Division 

Room 2607 S-Bidg, Phone: (202) 260-8295 

Effective: September 2011 

Diced Beef- This item may be prepared from any portion of the carcass which 

yields product that meets finished product limitations. Dices shall be of a size 

equivalent to not less than a %-inch cube and not more than a %-inch cube with no 

individual surface being more than 1.0-inch in length. Fat content shall not exceed 

10 grams per 100 gram basis. 

II. CHECKLIST OF REQUIREMENTS 

All items must be produced in accordance with Food Safety and Inspection Service 

(FSIS) regulations and the checklist of requirements. The contractor's production 

plan, submitted to the Contracting Officer, must adhere to the following checklist 

requirements. 

A. MATERIALS 

1. MEAT COMPONENT 

The contractor's production plan shall describe the necessary processing 

steps (including pictures) to comply with the item below. 

Diced Beef may be prepared from any portion of the carcass which yields 

product that meets the end-item requirements by either hand or mechanical 

dicing (grinding is not permitted). Shank, detached cutaneous muscles, 

and heel meat shall be excluded. Dices shall be of a size equivalent to not 

less than a %-inch cube and not more than a %-inch cube with no individual 

surface being more than 1.0-inch. To facilitate dicing, boneless beef cuts 

may be frozen and/or tempered, one time only. 

a. Domestic Origin Of Meat Component- Beef must originate from U.S. 

produced livestock as defined in the Supplement. 

b. Harvesting (Slaughtering) -Cattle will be harvested in facilities that 

comply with the following requirements: 

Approved by MEO 

Date Issued: 09/12/11 

Date Revised: N/A 
AMENDMENT l TO SUPPLEMENT 210 TO AMS MASTER SOLICITATION ATTACHMENT IA 

Page 2 of6 

(1) Humane Handling- All cattle shall be humanely handled in 

accordance with all applicable FSIS regulations and AMS 

requirements. 

(2) Pathogen Intervention Steps- Include at least two pathogen 

(Shiga-toxigenic Escherichia coli 0157 [including 0157:H7 and 

0157:Non-Motile (NM); herein referred to as E. coli 0157:H7]) 

intervention steps. One of the intervention steps must be a critical 

control point (CCP) in the FSIS recognized slaughter process 

Hazard Analysis Critical Control Point (HACCP) plan. 

(3) Spinal Cord Removal -All spinal cord tissue will be removed during 

the harvesting process. 

(4) Carcass Testing- Routinely test carcasses for E. coli 0157:H7 to 

verify effectiveness of interventions at CCP. 

c. Boneless Beef- Only fresh-chilled boneless beef which complies with 

the following requirements will be allowed: 

(1) Traceability- Contractors are responsible for providing sufficient 

product traceability and must have records to verify the source of 

raw materials used in each production lot. 

(2) Handling -All boneless beef must be maintained in excellent 

condition . The contractor's production plan shall include detailed 

production scheduling that addresses time and temperature 

controls necessary to maintain excellent condition of the boneless 

beef. 

(3) Objectionable Materials - The following objectionable materials 

shall be excluded: Major lymph glands (prefemoral, popliteal, and 

prescapular), thymus gland, and the sciatic (ischiatic) nerve (lies 

medial to the outside round). All bone, cartilage, and the following 

heavy connective tissues: 

(i) White fibrous- Shoulder tendon, elbow tendon, silver skin (from 

the outside round), sacrociatic ligament, opaque periosteum, 

serous membrane (peritoneum) , tendinous ends of shanks, 

gracilis membrane, patellar ligament (associated with the stifle 

joint), and achilles tendon. 

(ii) Yellow elastin- Back strap and abdominal tunic. 

Approved by MEO 

Date Issued: 07/12/11 

Date Revised: N/A 2 
AMENDMENT I TO SUPPLEMENT 2 10 TO AMS MASTER SOLICIT A TTON ATTACHMENT lA 

Page 3 of6 

d. Mechanically Separated- Beef that is mechanically separated from 

bone with automatic deboning systems or advanced meat (lean) 

recovery (AMR) systems is not permitted. 

2. FINISHED PRODUCT LIMITATIONS 

a. Fat- Surface and/or seam fat shall not exceed Ys-inch at any point. The 

maximum surface fat thickness at any one point is evaluated by visually 

determining the areas on the edges of either side of the dice which 

have the thickest amount of fat and measuring the thickness of fat in 

these areas. The maximum seam fat thickness at any one point is 

evaluated by visually determining the areas of fat between layers of 

lean on any side of the dice which have the thickest deposits of fat and 

measuring the width in these areas. The resulting fat content shall not 

exceed 10 grams per 100 gram basis. 

b. Dimensions - Dices shall be of a size equivalent to not less than a 'Y:!-

inch cube and not more than a %-inch cube with no individual surface 

being more than 1.0- inch. 

c. Objectionable Materials - Dices shall be free of objectionable materials 

listed in Section A.1 .c.3. 

d. Dices not meeting these requirements shall not exceed 10 percent, by 

weight, of the finished product. 

3. GRADE REQUIREMENT 

Quality Grade- USDA Select or higher. 

4. STATE OF REFRIGERATION 

Product will be frozen to an internal temperature of not higher than OoF 

(-17.8oC) within 72 hours from the time of final fabrication of the production 

lot. 

B. PREPARATION FOR DELIVERY 

The contractor's production plan will assure that all packaging, packing, 

labeling, closure, marking, and palletization comply with the National Motor 

Freight Regulations and FSIS regulations and the requirements listed below. 

1. PACKAGING 

Product shall be bulk packaged without use of plastic liner material directly 

into leak-proof shipping containers with fiberboard that is wax impregnated, 

has a moisture barrier coating, or have plastic laminated interior panels. 

Approved by MEO 

Date Issued: 07/12/11 

Date Revised: N/A 3 
AMENDMENT I TO SUPPLEMENT 210 TO AMS MASTER SOLICITATION 

2. PACKING 

Diced Beef shall be packed to a net weight of 60 pounds. 

3. CLOSURE 

Shipping containers will be closed by strapping or taping. 

4. LABELING 

ATTACHMENT IA 

Page 4 of6 

Shipping containers will be labeled to include all information required by 

FSIS regulations. Shipping container labels will be illustrated in the 

contractor's production plan and contain the following information: 

a. USDA shield at least 2 inches high and appearing on the top of the 

container or on the principle display panel. 

b. Applicable purchase order number. 

c. A traceability code that is traced back to 

establishment number, production lot, and date. 

d. Material Number: 110196 

e. The product name "Diced Beef, Frozen" 

f. Ingredient declaration (including single ingredient products). 

g. Nutrition facts panel based on actual nutritional analysis of the product. 

h. The words "For Further Processing into Fully Cooked Product" will 

appear on the principal display panel. 

i. An allergen statement in a format which complies with the Food 

Allergen Labeling and Consumer Protection Act (FALCPA) for any 

product which contains milk, eggs, fish, crustacean shellfish, tree nuts, 

peanuts, soy or wheat; e.g. Allergen : This product contains __ _ 

C. PALLETIZED UNIT LOADS 

All product shall be stacked on new or well-maintained pallets and palletized 

with shrink wrap plastic, unless otherwise specified in the invitation. Pallet loads 

shall be stacked in a manner that minimizes the overhang of the shipping 

containers over the edges of the pallets and exposes each shipping container's 

principle display panel to facilitate certification examinations. 

D. DELIVERY UNIT 

The delivery unit shall be 700 shipping containers with a net weight of 42,000 

pounds. No tolerance will be allowed. 

Approved by MEO 

Date Issued: 07/12/11 

Date Revised: N/A 4 
AMENDMENT I TO SUPPLEMENT 210 TO AMS MASTER SOLICITATION 

E. DELIVERED PRODUCT 

1. SIZE AND STYLE OF CONTAINER 

ATTACHMENT IA 

Page 5 of6 

Only one size and style of shipping container may be used in any one 

delivery unit. 

2. TEMPERATURE 

Product temperature will not exceed ooF at the time of shipment and 

delivery. 

3. SEALING 

All products must be delivered to AMS destinations under seal with tamper 

proof, tamper resistant, serially numbered, high security seals that meet the 

American Society for Testing and Materials Standard F 1157-04. 

F. PRODUCT ASSURANCE 

1. WARRANTY AND COMPLAINT RESOLUTION 

a. Warranty- The contractor will guarantee that the product complies with 

all specification requirements, production plan declarations, and 

provisions set forth in the program Supplement. 

b. Complaint Resolution -Customer complaint resolution procedures will 

be included in the production plan. These procedures will include: a 

point of contact, investigation steps, intent to cooperate with AMS, and 

product replacement or monetary compensation. The procedures will 

be used to resolve product complaints from recipient agencies or AMS. 

2. NON-CONFORMING PRODUCT 

The contractor must include a plan to assure that non-conforming product is 

not delivered under USDA contracts. The plan must address 1) control and 

segregation of non-conforming product, 2) removal of any USDA markings, 

and 3) disposition of non-conforming product, including vendor notification in 

writing to the Contracting Officer of final disposition (e.g. , diverted to 

commercial production, cooked product or destroyed). 

Approved by MEO 

Date Issued: 07/12/11 

Date Revised: N/A 5 
AMENDMENT I TO SUPPLEMENT 210 TO AMS MASTER SOLICITATION 

3. AMS MONITORING AND PRODUCTION ASSESSMENT 

ATTACHMENT IA 

Page 6 of6 

An AMS Grading and Verification Division (GVD) agent must be present 

during the production of the finished product. The GVD agent will monitor 

and verify the processing steps, quality assurance activities, and any 

corrective actions to assure that all requirements outlined in the approved 

production plan are complied with. The GVD agent will be conducting the 

monitoring and production verification in accordance with the Monitoring 

and Evaluation Protocol for Conformity Assessment of IOCR Specifications 

and applicable GVD instructions. Any deviations to contractual 

requirements will be reported to the contractor and Contracting Officer. The 

Contracting Officer will make all determinations as to the acceptability of the 

product relative to findings documented by the GVD agent. 

Approved by MEO 

Date Issued: 07/12/11 

Date Revised: N/A 6