Progress Reports
SF-PPR Performance Progress Report

• Basic Information: Federal Agency, Grant Identification Number, Recipient 

Organization, EIN, etc. will auto-populate in ezFedGrants
SF-PPR Performance Progress Report

• Two attachments are required:

1. Performance Narrative – Box 10

2. Purchases and Distributions Report (Excel template) – Box 11
SF-PPR Performance Progress Report

Performance Narrative – Box 10

• Attach a summary with the following information:

• Deviations from the proposed plan

• Difficulties encountered

• Solutions developed to overcome difficulties

• Major planned activities for the next quarter

• Optional:

• Lessons Learned

• Success Stories
SF-PPR Performance Progress Report

Purchases and Distributions Report (Excel template) – Box 11
SF-PPR Performance Progress Report

• Excel 

spreadsheet 

contains three 

tabs

• Instructions, 

Purchases, and 

Distributions
Purchases Tab

Vendor (Contract Holder) Name: 

Vendor that has entered into a 

contract with recipient

Farmer/Producer Name: Name of 

farmer/producer that sold food to vendor 

**If farmer/producer is also the Vendor (Contract 

Holder), name from Column C should be restated in 

Column E

Socially Disadvantaged Status: may 

apply to either the primary vendor or 

a different vendor in the supply chain

Product Type: select primary 

type of food purchased
Distributions Tab

Organization Distributing Food: 

Primary organization responsible 

for food distribution

Organization Receiving Food: Organization involved in 

distribution beyond the primary organization

**If there is no secondary organization involved in food 

distribution, name from Column A should be restated in Column D

Value of Food Distributed: 

Dollar value of food distributed

Comments: Optional 

field for additional 

information
Points to Remember for Purchases and 

Distributions Report

• Excel template provided by USDA must be used and submitted 

as an attachment in ezFedGrants

• Ensure all required fields are completed

• Field for underserved / socially disadvantaged status must be marked as 

“Yes” or “No”

• Cannot indicate “same as above”; each line must include complete 

information 

• For “Product Type” on Purchases tab, only use drop-down options available
Points to Remember for Purchases and 

Distributions Report

• Column for “Participant Type” (“State Agency” or “Tribal 

Government”)

• Response pertains to your organization type (not subrecipient)

• Each line must represent purchases/distributions from a single 

location (cannot combine multiple locations)

• Ensure food purchases meet requirements for LFPA program 

• Food purchases must meet the LFPA definitions for local and domestic

• Expenses cannot include food safety certifications, training, seed, crop insurance, 

or other costs associated with production
ezFedGrants

Submission
ezFedGrants Submission

• Progress & financial reports are due quarterly

• Q1 Jan-Mar, Q2 April-June, Q3 July-Sept, Q4 Oct-Dec

• Reports that need to be completed will appear 

as an “Actionable Item” in ezFedGrants

• Reports are generated at the end of reporting 

periods 

• E.g. Report for Q1 (Jan-Mar) will be available on April 

1

st

• Due within 30 days
ezFedGrants Submission

• GAOs, SOs, and Grants 

Processors can prepare and 

submit reports

• For a step-by-step process, 

please refer to the “Submit 

Financial or Performance 

Reports in ezFedGrants” Job 

Aid