United States Department of Agriculture

Agricultural Marketing Service

Federal Grain Inspection Service

Directive 9230.1 September 4, 2000

Distribution: FGIS, OSP, Originating Office: FMD PPMAB

LICENSING PROGRAM

Contents

LICENSING PROGRAM ���������������������������������������������������������������������������������������������������������1

1. PURPOSE �������������������������������������������������������������������������������������������������������������������������

2. REPLACEMENT HIGHLIGHTS �����������������������������������������������������������������������������������������

3. SUMMARY OF CHANGES �������������������������������������������������������������������������������������������������

4. POLICY �������������������������������������������������������������������������������������������������������������������������

5. INDEX ���������������������������������������������������������������������������������������������������������������������������������

6. BASIC QUALIFICATIONS FOR A LICENSE �����������������������������������������������������������������

7. OFFICIAL FUNCTIONS OF LICENSES �������������������������������������������������������������������������

8. EXAMINATIONS �����������������������������������������������������������������������������������������������������������������

9. TESTING RESPONSIBILITIES �����������������������������������������������������������������������������������������

10. PROCEDURES FOR OBTAINING A LICENSE ���������������������������������������������������������������1

11. GENERAL INFORMATION AND INSTRUCTIONS FOR ISSUING LICENSES �������������� 1

12. RECORD KEEPING REQUIREMENTS �����������������������������������������������������������������������1

13.SCHEDULED TERMINATION OF LICENSES ���������������������������������������������������������������1

14. RENEWAL OF LICENSES �����������������������������������������������������������������������������������������������1

15. SUSPENSION, REVOCATION, AND CANCELLATION OF LICENSES ����������������������1

16. EXAMINATION MATERIAL ���������������������������������������������������������������������������������������1

17. SCOPE OF EXAMINATIONS ���������������������������������������������������������������������������������������1

18. TESTING REQUIREMENTS ���������������������������������������������������������������������������������������2

19. FACTOR TESTING LIST �����������������������������������������������������������������������������������������������2

20. TIME ALLOTMENT �������������������������������������������������������������������������������������������������������3

21. SCORING SYSTEM �������������������������������������������������������������������������������������������������������3

22. FAILURE TO PASS EXAMINATIONS �����������������������������������������������������������������������3

23. REEXAMINATIONS OF LICENSEES FOR COMPETENCY ��������������������������������������3

24. PERFORMANCE REPORTS ���������������������������������������������������������������������������������������3

25. ENFORCEMENT ACTIONS ���������������������������������������������������������������������������������������3

Attachment 1 Performance Report ���������������������������������������������������������������������������������������39

Attachment 2 Suspension Letter ���������������������������������������������������������������������������������������40

Attachment 3 Renewal Letter �����������������������������������������������������������������������������������������������41

Attachment 4 Score Sheet and Report- Samplers, Technicians, and Weighers ��������������43

(non-interpretive factor analysis) ���������������������������������������������������������������������������������������43

Attachment 5 Score Sheet and Report - Technicians and Inspectors ������������������������������44

(interpretive factor analysis) �����������������������������������������������������������������������������������������������44

Attachment 6 Color Vision Test Report �������������������������������������������������������������������������������46
FGIS Directive 9230.1 September 4, 2000

Page 2

1. PURPOSE

This directive establishes procedures for licensing personnel to perform official

inspection and weighing functions under the authority of the U.S. Grain Standards A

(USGSA) and the Agricultural Marketing Act of 1946 (AMA)

2. REPLACEMENT HIGHLIGHTS

This directive supersedes the Federal Grain Inspection Service (FGIS) Licensing

Handbook, dated 3-1-80, and all subsequent information (e.g., Program Bulletin

Notices, Issuance Changes) issued prior to 9-4-00 that describe FGIS licensing policies

and procedures. Additionally, this directive cancels forms FGIS-153, Corrective Actio

Report, and CP-2, Licensee Sensory Examination Report

3. SUMMARY OF CHANGES

FGIS has revised the licensing program to address the needs of the official inspection 

and weighing programs for providing official service in a cost effective and timely 

manner. The revised program streamlines the licensing process, adds flexibility to 

official agency staffing requirements, and implements a testing program that will more 

accurately evaluate the knowledge, skills, and abilities of licensed personnel. Some

of the changes are relatively minor while others represent a significant change to our 

testing process. Significant changes to the program include:

a. Licensing technicians to perform interpretive factor analysis

b. Increasing the “passing score” requirement from 70 percent to 80 percent

c. Adopting a pass/fail score on an individual factor basis

d. Developing a “Limited” wheat license

e. Segregating the rice license into 3 separate licenses; rough rice, brown rice, and

milled rice;

f. Developing a national database of written examinations (accessible to official 

personnel in electronic format);

g. Developing a multiple stage testing process for inspector licenses

h. Eliminating the examination for mixed grain

i. Eliminating the “passing” score for the color vision examination; an

j. Removing separate “domestic” and “export” designations from stowage exam

licenses
FGIS Directive 9230.1 September 4, 2000

Page 3

4. POLICY

Only FGIS authorized or licensed personnel can perform official inspection or weighing 

activities regulated under the provisions of the USGSA and/or AMA

5. INDEX

Use the following table to locate specific licensing instructions within this directive.

Section Title Page

1 Purpose 2

2 Replacement Highlights 2

3 Summary of Changes 2

4 Policy 3

5 Index 3

6 Basic Qualifications for a License 4

7 Official Functions of Licenses 5

8 Examinations 8

9 Testing Responsibilities 9

10 Procedures for Obtaining a License 10

11 General Information and Instructions for Issuing Licenses 11

12 Record Keeping Requirements 12

13 Scheduled Termination of Licenses 13

14 Renewal of Licenses 14

15 Suspension, Revocation, and Cancellation of Licenses 16

16 Examination Material 18

17 Scope of Examinations 19

18 Testing Requirements 23

19 Factor Testing List 27

20 Time Allotment 30

21 Scoring System 31

22 Failure to Pass Examinations 31

23 Reexaminations of Licensees for Competency 32

24 Performance Reports 33

25 Enforcement Actions 34

Attachment 1 Performance Report 39

Attachment 2 Suspension Letter 40

Attachment 3 Renewal Letter 41

Attachment 4 Score Sheet and Report- Samplers, Technicians, and Weighers 43

 (non-interpretive factor analysis)

Attachment 5 Score Sheet and Report - Technicians and Inspectors 44

 (interpretive factor analysis)

Attachment 6 Color Vision Test Report 46
FGIS Directive 9230.1 September 4, 2000

Page 4

6. BASIC QUALIFICATIONS FOR A LICENSE

a. USGS

FGIS may license individuals to perform an official function only if they:

(1) Have submitted an application for license;

(2) Do not hold a suspended license and have never had a license summarily 

revoked;

(3) Are not engaged in any activity that would be considered, or would give the 

appearance of a conflict of interest (see Program Directive 9070.3, “Conflicts 

of Interest of Official Agency Personnel”);

(4) Have available for their use, the equipment and facilities required to perform 

the function;

(5) Are employed by an official agency to perform the service; and

(6) Otherwise be found competent in accordance with sections 800.171 and

800.173 of the USGS

Warehouse sampler applicants are not required to satisfy the requirements 

of item numbers (3) and (5) above, but must be employed by a grain elevator

b. AM

FGIS may license individuals to perform an official function only if they:

(1) Have submitted an application for license;

(2) Are not engaged in any activity that would be considered, or would give the 

appearance of a conflict of interest (see Program Directive 9070.3, “Conflicts 

of Interest of Official Agency Personnel”);

(3) Are employed by a cooperator or under contract with FGIS to perform the 

service;

(4) Have been trained to perform the function; and

(5) Have successfully passed the required examination(s)
FGIS Directive 9230.1 September 4, 2000

Page 5

c. Failure to Meet Qualification

If applicants do not meet the requirements for an AMA/USGSA license, as

applicable, FGIS will immediately inform them of:

(1) Which requirements they failed to meet and, if possible, how they can meet 

the requirement(s); and

(2) That they must qualify within 60 calendar days from the notification date or 

the agency will dismiss the application

7. OFFICIAL FUNCTIONS OF LICENSES

a. Requiremen

Any individual who performs or represents that he or she is licensed or authorized 

to perform any or all inspection or weighing activities under the USGSA or AMA, as 

applicable, must be licensed or authorized by FGIS to perform each service

b. Excepted Activitie

The provisions of the USGSA/AMA do not require a license for:

(1) Opening or closing a carrier or container of grain; or transporting or filing 

official samples, or similar laboring functions;

(2) Typing or filing official inspection and weighing certificates or other official 

forms or performing similar clerical functions;

(3) Performing official equipment checktesting functions with respect to official 

inspection equipment;

(4) Performing inspection, weighing, or scale testing functions that are not 

conducted for the purposes of the USGSA/AMA; or

(5) Performing scale testing functions by a state or municipal agency or by the 

employees of such agencies

c. Thirty-day Waive

A prospective applicant for a license as a sampler or technician may, for a period 

of time not to exceed 30 calendar days, help perform those official sampling, 

inspection, or weighing services for which the applicant desires to be licensed, 

under the direct supervision (physical presence) of an individual whom FGIS 

has licensed to perform the services. This provision is not available for persons

applying for a technician’s license to perform interpretive factor (e.g., Damage

Kernels total in corn) testing
FGIS Directive 9230.1 September 4, 2000

Page 6

d. Warehouse Sample

The only function that can be performed by a warehouse sampler is sampling 

(sampling duties include an examination of the carrier) grain with FGIS-approved 

mechanical (i.e., diverter-type, probe-type) samplers. The USGSA prohibits

warehouse sampler from sampling export grain for inspection under the USGSA, 

from testing or grading grain, and from certifying the results from any official 

inspection function

e. Samplers, Technicians, and Weigher

Upon successful completion of a training and testing program, FGIS authorizes

samplers, technicians, and weighers to:

(1) Perform only those functions that are listed in the employee’s profile record in 

the Quality Assurance\Quality Control (QA\QC) database, except that a 

license to perform “Weighing of Grain” also authorizes the licensee to perform 

“Handling of Grain;”

(2) Supervise others in the same functions which FGIS licenses them to perform 

(excluding analysis of interpretive factors);

(3) Issue approved official certificates for those functions that they perform; and

(4) Cut down official samples into a work portion and a file portion by using an 

approved divider and scale if they have a license for a sampling function 

(other than stowage examination) or a testing function

f. Inspector

FGIS authorizes licensed inspectors to:

(1) Perform only those functions that are listed in the employee’s profile record in 

the QA\QC database;

(2) Issue approved official certificates for those functions that they perform;

(3) Supervise others in the same functions which FGIS licenses them to perform;

(4) Inspect, grade, and certificate only those grains/commodities (e.g., rice, edible

 beans, hops) for which they have been tested and approved for;

(5) Inspect, grade, and certificate a lot of mixed wheat provided that FGIS has 

licensed them to grade all of the classes of wheat in the mixture; and

(6) Inspect, grade, and certificate a lot of mixed grain provided that FGIS has 

licensed them to grade the predominant grain in the mixture
FGIS Directive 9230.1 September 4, 2000

Page 7

g. Authorization to Perform Similar Functio

Agency personnel who are licensed under the USGSA to perform certain

technical functions (e.g., test weight, moisture) as part of a technician or inspect

license are automatically approved to perform the same functions in other grains

Similarly, agency personnel who are licensed under the AMA to perform certain

technical functions as part of a technician or inspector license are automatically

approved to perform the same functions for other commodities

Official personnel who are licensed under the USGSA to perform certain

sampling functions, technical functions, and weighing duties will be authorized to

perform similar functions under the AMA without further testing, provided that

they possess an AMA license as an employee of a cooperator. This policy wil

also apply to persons licensed under the AMA who want to perform similar type

duties under the USGSA

Official personnel who are licensed to grade certain grains under the USGSA are

automatically authorized to grade certain closely related commodities under the

AMA. To acquire this authorization, applicants must meet the requirements fo

obtaining an inspector’s license under the AMA and currently possess a license

under the AMA

Inspectors licensed to grade the following grains may be authorized to grade

similar commodities as listed below

GRAIN SIMILAR TYPE COMMODITY

Canola Mustard Seed or Rapeseed

Sunflower Seed Confectionary Sunflower Seed

Durum Wheat Kamut

Corn Popcorn

Official personnel who are licensed under the USGSA to perform the handling of

grain function or are licensed as a weigher are authorized to perform similar

functions under the AMA provided that they possess an AMA license as an

employee of a cooperator

h. Interpretive Factor Testin

Successful completion of a testing program will allow technicians and inspectors

to perform an analysis of certain interpretive factors. Interpretive factor analysi

approval is limited to the factors that appear on the licensee’s profile record.
FGIS Directive 9230.1 September 4, 2000

Page 8

8. EXAMINATIONS

a. Genera

Applicants for a license shall submit to examinations and reexaminations to 

determine their competency to perform the official inspection or weighing functions 

for which they are applying

b. Competency Standard

(1) Inspection

FGIS may find an individual to be incompetent to perform official

inspection services if the individual:

(a) Has a color-vision deficiency;

(b) Cannot meet the physical requirements necessary to perform the function;

(c) Cannot readily distinguish between the different kinds and classes of 

grain, rice, and commodities as applicable, or the different conditions 

(e.g., odors) that may exist in the grain/rice/commodit

(d) Cannot demonstrate a technical ability to operate the sampling, testing, 

and grading equipment;

(e) Does not have a working knowledge of the provisions and regulations of 

the USGSA/AMA, as applicable, the Official U.S. Standards, and the 

applicable instructions;

(f) Cannot determine work-related mathematical computations; or

(g) Cannot prepare legible records in English

(2) Weighing

FGIS may find an individual incompetent to perform weighing services if

the individual:

(a) Cannot meet the physical requirements necessary to perform the function;

(b) Does not have a working knowledge of the provisions and regulations of 

the USGSA/AMA, as applicable, and the applicable instructions;

(c) Cannot determine work-related mathematical computations; or

(d) Cannot prepare legible records in English
FGIS Directive 9230.1 September 4, 2000

Page 9

9. TESTING RESPONSIBILITIES

a. USGS

(1) Samplers - Official Agency.

(2) Warehouse Sampler - Official Agency or FGIS (when there is no agency 

operating in the area where the service is requested)

(3) Technicians (handling of grain or technical function) - Official Agency.

(4) Technicians (interpretive factor testing) - FGIS is responsible for administering 

all exams except as noted below

(5) Weighers - FGIS is responsible for administering exams. Under certain

conditions, Field Office Managers may authorize agency managers or their 

designee to administer exams at the agency location. FGIS will furnish the

testing materials when an agency administers the exam

(6) Inspectors - FGIS is responsible for administering all exams except as noted 

below

b. AM

(1) Samplers - Official Cooperative Agency.

(2) Contract Samplers - FGIS is responsible for administering the testing of contract

samplers who are hired by and under the direct supervision of FGIS for 

performing AMA activities

(3) Technicians (technical function) - Official Cooperative Agency.

(4) Technicians (interpretive factor testing) - FGIS is responsible for administering 

all exams except as noted below

(5) Technicians (Bulk Weighing) - FGIS is responsible for administering exams

Under certain conditions, Field Office Managers may authorize agency 

managers or their designee to administer the exams at the agency location

FGIS will furnish the testing materials when an agency administers the exam

(6) Inspectors - FGIS is responsible for administering all exams except as noted 

below

Note: The Field Office Manager (FOM) may delegate the testing for color 

vision to the official agency. The agency manager or their designee must 

administer the exam, certify the results and forward the results to the 

field office along with formal notification that the licensee is applying for 

a license to grade (grain, rice, or commodities as applicable) or perform 

interpretive factor testing.
FGIS Directive 9230.1 September 4, 2000

Page 10

10. PROCEDURES FOR OBTAINING A LICENSE

a. Official Agency Responsibilitie

(1) Complete an application for license (form FGIS-943 for AMA or form 

FGIS-944 for USGSA) for the initial license

(2) Prepare written, practical, and sensory examinations, administer the exam(s), 

and complete a score sheet (see attachment 4). Field Office Managers may 

approve the use of an alternate score sheet format to record the information

(3) For the initial license exam, forward the application along with a score sheet 

(completed by the agency manager or person responsible for administering 

the test) to the field office.

(4) Submit a completed score sheet to the field office for any subsequent exams 

that are administered

b. Field Office Responsibiliti

(1) Issue a license (form FGIS-902) for the type (USGSA, AMA, or combination) 

and level of service (e.g., sampler, technician, inspector) that the licensee i

qualified to perform.

(2) For the initial license, review and complete the application for license (form 

FGIS-943 for AMA, form FGIS-944 for USGSA) and forward a copy of the 

completed form to the agency. Notify the agency if any condition exists that

would preclude the applicant from qualifying for a license

(3) For sampler and technician exams, review the score sheet, update the profile 

sheet, issue a new license (if necessary), and send updated profile sheet and 

license (if applicable) to the agency

(4) For weighers and inspectors, arrange with the agency for a mutually 

agreeable time and place for administering exams, prepare the testing 

material; administer the exam, score the exam, complete a score sheet, and 

notify the agency and licensee of the results. If the licensee successfully

passes the exam, update the profile, and if needed, prepare a new license.

(5) For contract samplers or warehouse samplers (when applicable), prepare 

written, practical and sensory examinations, administer the exam, score the 

exam, complete a score sheet, and furnish the agency with an up-to-date 

copy of the profile sheet and license (if applicable).
FGIS Directive 9230.1 September 4, 2000

Page 11

11. GENERAL INFORMATION AND INSTRUCTIONS FOR ISSUING LICENSES

a. FGIS will issue a license (form FGIS-902) to each individual who provides official 

service under the USGSA or AMA. The Standards and Procedures Branch has

provided to each field office having licensing responsibilities a disk containing the 

licensing template forms (total of 4) and instructions for accessing the templates

b. With the exception of contract samplers, the expiration date for all licenses will

follow the schedule listed in section 13, Scheduled Termination of Licenses

Termination dates for contract samplers are reported on the license form as “See 

Contract” or “Indefinite”.

c. With the exception of agency personnel who hold a license under the USGSA and

provide services under the AMA as a contract sampler, field offices will assign 

one license form for each licensed employee. These employees will be assigned

separate license forms for activities performed under the USGSA and for contract 

sampler duties performed under the AMA

d. All licensees will be assigned a single five-digit numeric code (license number) 

from the number bank installed in the field office’s licensing program. Only one 

license number will be assigned per licensee. Once a five-digit code has been 

assigned to a licensee, it is considered as a permanent identification number and 

will follow the licensee throughout their career

License numbers currently in use that conform to a five-digit sequence will continue 

to be used in the program. Any licensee that has been assigned a code other than

a five-digit code (e.g., alphanumeric or seven-digit code) will be reassigned a fivedigit code from the program’s number bank

e. Complete the license form by selecting the applicable template and completing the

following information blocks

(1) License Number Enter the assigned five-digit code.

(2) Issued Date Enter the date that the original license (at the same level) was 

issued

(3) Renewal Date If applicable, enter the date that the current license was 

renewed on

(4) Terminate Date Enter the termination date according to the termination 

schedule

(5) Name Enter the licensee’s first and last name as it appears on the application

 for license. Use of a middle name or initial is optiona

(6) Licensed as Enter the position title for which the license was issued (contract 

sampler, sampler, warehouse sampler, technician, weigher, or inspector)
FGIS Directive 9230.1 September 4, 2000

Page 12

(7) Issued by and Title Enter the name and title of the person responsible for 

license issuance (typically the Field Office Manager).

(8) Office Enter the name of the field office or federal/state office issuing the

license

f. Field offices can order license template disks, license form paper, and certificate 

jackets by contacting the Standards and Procedures Branch

12. RECORD KEEPING REQUIREMENTS

a. Official Agenc

(1) In the employee’s license file, maintain:

(a) A copy of each completed application form (furnished by the field office).

(b) The original copy of each completed written exam administered by the 

official agency.

(c) An up-to-date copy of the profile sheet (furnished by the field office).

(d) The original or a copy of the license. If the original copy is displayed at

an official service point location other than the location where the 

official file is maintained, the official agency must maintain a copy in the 

employee’s licensing file.

(2) Notify the field office (in writing) of any changes of the licensee’s employment 

status (e.g., layoff, resignation) that affects the status of the license.
FGIS Directive 9230.1 September 4, 2000

Page 13

(3) Notify the field office (orally or in writing) of any other pertinent changes to the 

licensee’s profile (e.g., address change).

(4) Return to the field office all licenses that FGIS has canceled or superseded 

with a new license

b. Field Offic

(1) Maintain a copy of all applications for license forms or license renewal request 

forms, an up-to-date profile form, a copy of the completed weighers or 

inspectors exam and score sheet (if applicable), and a copy of the license in 

the licensee’s file.

(2) Provide licensees with written notification of suspension action (see 

Attachment 2 for an example of a suspension letter)

(3) Maintain the licensing database and forward updates to Headquarters on a 

quarterly basis

13. SCHEDULED TERMINATION OF LICENSES

a. Term of Licen

Each current license (except AMA contract samplers) shall terminate as follows: 

(1) If it is the initial license - not less than 3 years nor more than 4 years after 

the date of issuance and in accordance with the schedule listed below

Licenses are subject to replacement more frequently in instances where 

the type of license changes (e.g., technician to inspector) or the license i

changed to cover activities covered under more than one Act (e.g., license

as an inspector under the USGSA, then adding inspector level under the 

AMA)

(2) If it is a succeeding license - every 3 years and in accordance with the 

schedule below

(3) On the last day of the month in accordance with the alphabetical schedule of 

licensee’s last name as follows:

For Licensees

Whose Last Name Begins With Termination Date Last Day of the Month

A 

B

C, D

E, F, G

H, I, J

K, L

M

N, O, P, Q

R

S, T, U, V

W

X, Y, Z

January

February

March

April

May

June

July

August

September

October

November

December
FGIS Directive 9230.1 September 4, 2000

Page 14

b. Exceptions to the 3 Year Perio

(1) Upon request of a licensee and for good cause shown, the FOM may 

advance or delay the termination date for a period not to exceed 60 days

(2) Licenses issued to persons under contract with FGIS to perform AMA 

activities shall terminate upon the terms of the contract

(3) Official personnel who upgrade (e.g., technician to inspector) or combine their 

licenses (combination USGSA\AMA license) will have their current license 

terminated on the date that the license is upgraded

(4) Licenses that have been automatically suspended because of change in 

employment, or voluntarily suspended (at the request of the licensee), will be 

terminated on the date specified by the field office.

14. RENEWAL OF LICENSES

a. Renewal Examination

FGIS may require triennial renewal examinations on the USGSA or AMA and 

Regulations. If the FOM requires the licensee to be tested, use the License

Renewal Table to determine testing responsibilities and the type of examination to 

administer

b. Field Office Responsibilitie

(1) Issue a notice of termination (license renewal letter) to licensees at least 60 

days in advance of the termination date. Field offices may use the standardized 

form (see attachment 3), or create their own form provided that the following 

information is shown:

(a) Detailed instructions for requesting renewal of licenses;

(b) A statement whether a reexamination is required;

(c) If a reexamination is required, the nature and scope of the 

reexamination; and

(d) Conflict of interest questions.

(2) For samplers and technicians:

(a) Review the completed renewal notice;

(b) Review the completed score sheet (*if applicable);

(c) Update the profile sheet;

(d) Issue a new license; and

(e) Send the updated profile sheet and license to the agency.
FGIS Directive 9230.1 September 4, 2000

Page 15

(3) For Weighers and Inspectors:

(a) Review the completed renewal notice;

(b) Arrange with the agency for a mutually agreeable time and place for 

administering exams (*if applicable);

(c) Prepare the testing material, administer the exam, score the exam (*if 

applicable);

(d) Notify the agency and licensee of the results (*if applicable); and

(e) If the licensee successfully passes the exam, (*if applicable), update the 

profile sheet, issue a new license, and send the updated profile sheet 

and license to the agency

c. Official Agency Responsibilitie

(1) For Samplers and Technicians:

(a) Review the completed renewal notice and profile sheet;

(b) Prepare and administer written exams (*if applicable);

(c) Complete a score sheet (*if applicable); and

(d) Promptly forward the score sheet (*if applicable) and renewal notice to 

the field office. (The field office must receive all material prior to the 

license termination date.

(2) For Weighers (if required by Field Office Manager):

(a) Review the completed renewal notice and profile sheet;

(b) Administer written exam(s);

(c) Complete a score sheet; and

(d) Promptly forward the score sheet and renewal notice to the field office. 

(The field office must receive all material prior to the license termination 

date.
FGIS Directive 9230.1 September 4, 2000

Page 16

LICENSE RENEWALS

Type USGSA/AMA Required Exams

Testing

Responsibilities

Number of

Questions/Samples

Sampler USGSA USGSA & 

Regulations Official Agency 10

Warehouse Sampler USGSA USGSA & 

Regulations

* FGIS/Official

Agency 10

Technician USGSA USGSA & 

Regulations Official Agency 10

Weigher USGSA USGSA & 

Regulations

**FGIS/Official

Agency 10

Inspector USGSA USGSA & 

Regulations FGIS 10

Sampler AMA AMA & 

Regulations Official Agency 5

FGIS 

Contract Sampler AMA Practical FGIS -------

Technician AMA AMA & 

Regulations Official Agency 5

Inspector AMA AMA & 

Regulations FGIS 10

* Official Agency or Field Office as applicable. The field office assumes the responsibilities and 

 functions assigned to the official agency when there is no agency operating in the area where the 

 service is requested

** Under certain conditions, FOMs may authorize agency managers or his/her designee to 

 administer the exams

15. SUSPENSION, REVOCATION, AND CANCELLATION OF LICENSES

a. Suspension Perio

FGIS may suspend licenses for a period of not more than one continuous 

year before it must take further action (cancellation). Licenses that are put in a

suspension status and due to terminate within a year of the effective suspension 

date will be limited to a suspension period that coincides with the termination 

date. For example: if a licensee was put in a suspension status on January 31, 

2000, and the license termination date was August 31, 2000, the suspension 

period would be limited to the 7 month period between the suspension date and 

termination date

b. Automatic Suspension of License by Change in Employmen

A license issued to an individual who is employed by an agency shall be 

automatically suspended when the employee ceases to be employed (i.e.

removed from the agency roster) by the agency. If the individual is reemployed by

the agency or employed by another agency within 1 year of the suspension date 

and the license has not terminated in the interim, upon request of the licensee, the 

license will be reinstated subject to the provisions of sections 800.172 and 800.17

of the USGSA, or section 68.81of the AMA, as applicabl
FGIS Directive 9230.1 September 4, 2000

Page 17

c. Voluntary Cancellation or Suspension of License

Upon request of the licensee, FGIS may cancel a license or suspend a license 

for a period of time not to exceed 1 year. A license that has been voluntarily

suspended shall be returned by FGIS upon request by the licensee within 1 year, 

subject to the provisions of section 800.172 of the USGSA or section 68.81 of th

AMA, as applicable

d. Summary Revocation of License

(1) USGSA Licenses

FGIS may summarily revoke licenses in accordance with section 800.178 of

the USGSA upon finding that the licensee has been convicted of an offense 

either prohibited by Section 13 of the USGSA or prohibited by Title 18 of the 

United States Code, with respect to the performance of services under the 

USGSA

(2) AMA Licenses

FGIS may suspend or summarily revoke AMA licenses if the licensee willfully, 

carelessly, or through incompetence fails to perform the duties specified in 

the AMA, regulations, standards, or the instructions or becomes incapable of 

performing required duties as specified under the scope of the license.

e. Summary Cancellation of License

FGIS may summarily cancel a license when:

(1) The license has been under voluntary or automatic suspension for a period

of 1 year and there has been no request for return of the license or a request 

for return of the license has been dismissed; or

(2) The licensee has died or fails to surrender the license in accordance with 

section 800.175 of the USGSA or section 68.81 of the AMA, as applicab
FGIS Directive 9230.1 September 4, 2000

Page 18

16. EXAMINATION MATERIAL

a. Responsibilitie

Examinations will be prepared by the agency (FGIS or the official agency) 

responsible for administering the exam. Refer to section 9, “Testing

Responsibilities”, and Section 14, “Renewal of Licenses”, for specific 

responsibilities

b. Accessing Written Examination

FGIS provides information (instructions, test questions, score sheets, etc.) require

for official agencies and field offices for administering written examinations. Official 

agencies may access the Agricultural Marketing Service (AMS) website to open 

the licensing testing section. Field office personnel will access the material through 

the internal website address

c. Sensory Examination

(1) Samples for odor detection or odor determination are prepared by the agency 

(official agency or FGIS, as applicable) responsible for testing.

(2) The S. Ishihara Color vision test and answer sheets are available at FGIS

field offices. See Attachment 6 of this directive for a copy of the color vision 

test report. Official agencies administering the test may elect to purchase the 

test or make arrangements to use the field office’s test.

d. Practical Examination

The agency (Official Agency or FGIS) responsible for administering the 

examination will prepare material (e.g., odor samples, analytical portions fo

interpretive factors) for practical examinations

17. SCOPE OF EXAMINATIONS

Examinations or reexaminations may include tests on the applicable provisions and

regulations of the USGSA/AMA, the Official U.S. Standards for Grain, the procedures

for the inspection and weighing of grain, rice, and commodities, the instructions, on-site

performance evaluations, and color vision or olfactory examinations. See Section 18

“Testing Requirements,” for specific information on examinations required for each type

of license

a. Written Examination

Note: The examiner must score each written examination independently of 

all other written examinations.

(1) USGSA/AMA and regulations - Questions covering the appropriate USGSA/

AMA and regulations. This is an open book examinatio
FGIS Directive 9230.1 September 4, 2000

Page 19

(2) Specific function - Questions that are specific to the function (sampling, 

technical, weighing, inspection) applied for. This is a closed book exam

(exams for USGSA samplers and warehouse samplers include questions 

concerning general sampling procedures)

(3) Assignment of Grade - Assigning grade to a sample with given factors and/or 

conditions. This is an open book examinatio

b. Sensory Examination

(1) Odor Detection Test

The odor detection test is administered to applicants for sampler,

technician, and warehouse sampler licenses to determine whether they can

detect odor (it is not necessary for the applicant to determine the specific

type of odor)

The examiner shall prepare and administer a test consisting of 5 samples

of the same kind and class of grain/rice/commodity, as applicable: 2 samples 

with a distinct, unmistakable odor, and 3 samples with a normal odor. The

samples should be similar in appearance and occupy the same amount of 

space in each of the sample containers

(2) Color Vision Test

The color vision exam is used as a screening test. Applicants must take the

exam at any time prior to, or when they apply for a license for interpretive 

factor testing, or for an inspector’s license, as applicable. If the FOM

delegates the color vision testing to the official agency, the agency manager 

or their designee must administer the exam, certify the results, and forward 

them to the field office.

A total score below 73 percent accuracy (11 correct out of a possible 15) is 

an indication that the applicant may have one of four types of red-green color 

deficiency.

(a) Protanopia - Blue-green appears grey, red-purple appears grey

(b) Protanomalia - Blue-green appears indistinct greyish, red-purple appears 

indistinct greyish

(c) Deuteranopia - Green appears grey, purple-red appears grey

(d) Deuteranomalia - Green appears indistinct greyish, purple-red appears 

indistinct greyish

Note: The FOM will not allow an exchange of interpretive factor samples 

between the QAS and the applicant, or administer any exam involving 

interpretive factor testing until the color vision exam test has been 

completed and results reviewed.
FGIS Directive 9230.1 September 4, 2000

Page 20

c. Practical Competency Examination

(1) Sampler Functions

(a) Sampling of Grain

Applicants must sample, in the presence of an examiner, a lot of grain 

with the type of device they are applying for, and complete a work record 

(e.g., pan ticket) with the pertinent information concerning the carrie

and sample (e.g., carrier identification, average depth of grain sampled, 

unusual conditions)

(b) Examination of Stowage

Applicants must examine, in the presence of an examiner, each type 

of conveyance used most frequently in their area and complete a 

work record (e.g., stowage exam worksheet) with the results of th

examination

(2) Warehouse Sampler

Applicants must perform, in the presence of an examiner, a stowage 

examination on the type of carrier/container typically loaded, if applicable, 

and an examination of the FGIS-approved mechanical sampling system

Additionally, the applicant must sample, in the presence of an examiner, a lot 

of grain with the mechanical sampler, divide a sample to the prescribed size, 

and complete a sampling report for the lot

(3) Technician

(a) Non-Interpretive Inspection Function

Applicants must perform, in the presence of an examiner, the testing 

procedures for the function for which they are applying for, and record 

the test results on a work form that is typically used by their agency

(b) Handling of Grain Function

Applicants must show the examiner the delivery systems and distinguish 

all “in” and “out” legs, belts, and scales, and point out all diversion and 

seal points. Additionally, the applicant must display practical knowledge

of the applicable truck, rail, and vessel loading and unloading operations
FGIS Directive 9230.1 September 4, 2000

Page 21

(4) Weigher

Applicants must explain (to the examiner) information for movements (in/

out as applicable) of trucks, railcars, barges and ships (as applicable) at the 

elevator where their weighing duties are assigned. Additionally, applicants

must demonstrate the ability to properly complete work records (e.g., spil

logs, scale record book, weight loading log) and weight certificates.

Examiners should use the weighing practical exam examination worksheet for 

evaluating the applicant’s performance. The worksheet is available under the

licensing section of the AMS website

(5) Technician (Interpretive Factor Analysis) and Inspector

(a) Mathematical Assessment. (A calculator may be used for this exam

Applicable to grains, rice, beans, peas, lentils, other commodities 

(e.g., safflower, confectionary sunflower seed, mustard seed, 

rapeseed, popcorn, kamut), and hops.

This exam is applicable only if FGIS has never tested the applicant. The

examiner will test the applicant on five word problems on calculating 

percentages of factor(s)

This test is required for a license to perform interpretive analysis on 

factors calculated as percentages (e.g., foreign material, damage

kernels) and is not applicable to count factors (e.g., garlic coun

(b) Odor Determination

Applicable to grains, rice, beans, peas, lentils, and other 

commodities (safflower, confectionary sunflower seed, mustard 

seed, rapeseed, popcorn, kamut).

To determine if the applicant can correctly identify the type of odor (if 

present) in the samples. The examiner shall prepare and administer a

test consisting of 5 samples of the same kind and class of grain. The

samples should be similar in appearance and occupy the same amount 

of space in each of the sample containers. This test is not required for

technicians unless they specifically apply for the odor determination 

function
FGIS Directive 9230.1 September 4, 2000

Page 22

(c) Sample Processing

Applicable to grains and rice

To determine if the applicant can process a sample to the appropriate 

work portion sizes and perform analysis for factors (e.g., test weight

moisture, dockage, shrunken and broken kernels). The FOM may waive

this test in part, or fully, if the applicant is licensed as a technician or an 

inspector to perform the factor determinations

If the applicant has not been previously tested on all of the factors 

comprising the grade determination (e.g., sound barley, other grains

foreign material), they must demonstrate the ability to successfully 

perform these analyses

 (d) General Observation and Special Factor Determination

Applicable to grains, rice, beans, peas, lentils, and other 

commodities (e.g., safflower, confectionary sunflower seed, 

mustard seed, rapeseed, popcorn, kamut).

To determine whether the applicant can recognize whether special 

factors or conditions are present (e.g., ergot, garlic, stones, cob joint

and chaff) that would necessitate an additional procedure or analysis. 

The examiner shall prepare whole (containing foreign material and/or 

dockage) samples of the typical work portion size (e.g., 1,000 grams) fo

the analysis. If a condition or factor is present, the applicant must provide

a separation for the factor(s). This test is not required for technician

(e) Factor Testing (number of samples and type of factor dependent upon 

type of grain or rice - see section 18 “Factor Testing List”)

Applicable to grains and rice.

To determine if the applicant can make accurate interpretive analysis of 

individual factors (e.g., damaged kernels, heat damage, class, subclas

If FGIS has already licensed an applicant to analyze a particular factor 

(e.g., class in wheat) it is not necessary to reexamine for that fact

Applicants must show portion size, separation size, and actual result (as 

reported on the certificate) on the envelope with the separation.

The applicant may use a calculator, interpretive line slides, inspection 

handbooks, and other reference material for completion of interpretive 

factor analysis exams

Some factor determinations may require the applicant to process the 

sample to make a determination (e.g., foreign material and other grain

in oats), while other determinations (e.g., damage, heat damage in corn

can be made on precut portions
FGIS Directive 9230.1 September 4, 2000

Page 23

(f) Sample Analysis

Applicable to beans, peas, lentils, and other commodities (e.g., 

safflower, confectionary sunflower seed, mustard seed, rapeseed, 

popcorn, kamut), and hops.

To determine if the applicant can proficiently analyze samples for 

all factors. Applicant must show portion size, separation size, and

actual result (as reported on the certificate) on the envelope with the 

separation

The applicant may use a calculator, interpretive line slides, inspection 

handbooks, and other reference material for completion of interpretive 

factor analysis exams

18. TESTING REQUIREMENTS

Use the following tables to determine the examination material required for each specific

USGSA/AMA license

USGSA LICENSES

TYPE REQUIRED EXAMS NUMBER OF

QUESTIONS/SAMPLES

Sampler (Initial Function) Act & Regulations

Sampling (General & Specific Type)

Odor Detection *

Practical

10 Questions

10 Questions

(5 general & 5 specific)

5 Samples

Sampler (Additional Function) Specific Sampling Method

Practical

5 Questions

Warehouse Sampler Act & Regulations

Sampling (General and Specific Type (D/T))

Stowage

Odor Detection

Practical

10 Questions

10 Questions

(5 general & 5 D/T)

10 Questions

5 Samples

Technician

(Handling of Grain)

Act & Regulations (restrict questions to 

weighing)

Handling of Grain Procedures

Practical

10 Questions

10 Questions

* Odor detection examination for samplers and technicians is to determine if the applicant can detect odor, not to 

 define the odor detected.

** Sample processing portion of examination may be waived in part, or fully, (at the option of the FOM) if the 

 applicant is already licensed as an inspector, or is licensed as a technician and is ompetent at sample 

 processing. If testing is necessary, the FOM will determine the scope of the tes

*** The color vision exam is used as a screening test. Applicants must take the exam at any time prior to, or when

 they apply for the interpretive factor testing or inspector license, as applicable. If the FOM delegates the color

 vision testing to the official agency, the agency manager or their designee must administer the exam, certify the 

 results, and forward them to the field office.

NOTE: The FOM will not allow an exchange of interpretive factor samples between the QAS and the 

applicant, or administer any interpretive factor test until the color vision exam test has been completed 

and results reviewed.
FGIS Directive 9230.1 September 4, 2000

Page 24

USGSA LICENSES

TYPE REQUIRED EXAMS NUMBER OF

QUESTIONS/SAMPLES

Technician

(Initial Technical Function)

Act & Regulations (if never previously tested)

Technical Function

Odor Detection (if never previously tested)

Practical

10 Questions

5 Questions per function

5 Samples

Technician

(Interpretive Factor Analysis)

Technical Function

Practical

5 Questions per function

Technician

(Additional Technical Function)

Interpretive Factor

Color Vision (if never previously tested)

Mathematical Assessment (if never previously 

tested)

Sample Processing **

Interpretive Factor Analysis

5 Questions per factor

15 Plates

5 Questions

**

See Factor Testing List

Weigher Act & Regulations (restrict questions to 

weighing)

Weighing Procedures

Practical

10 Questions

20 Questions

Inspector (Initial Grain) Act & Regulations

Specific Grain

Assignment of Grade

Mathematical Assessment (if never previously 

tested)

Color Vision *** (if never previously tested)

Odor Determination

Sample Processing **

General Observation/Special Factor 

Determination

Interpretive Factor Analysis

10 Questions

10 Questions

5 Questions

5 Questions

15 Plates

5 Samples (minimum)

**

Discretion of Tester

See Factor Testing List

Inspector (Additional Grain) Specific Grain

Assignment of Grade

Odor Determination

Sample Processing **

General Observation/Special Factor 

Determination

Interpretive Factor Analysis

10 Questions

5 Questions

5 Samples (minimum)

**

Discretion of Tester

See Factor Testing List

Inspector

(Additional Interpretive Factor)

Specific Factor

Sample Processing **

Interpretive Factor Analysis

5 Questions per factor

**

See Factor Testing List

* Odor detection examination for samplers and technicians is to determine if the applicant can detect odor, not to 

 define the odor detected.

** Sample processing portion of examination may be waived in part, or fully, (at the option of the FOM) if the 

 applicant is already licensed as an inspector, or is licensed as a technician and is ompetent at sample 

 processing. If testing is necessary, the FOM will determine the scope of the tes

*** The color vision exam is used as a screening test. Applicants must take the exam at any time prior to, or when

 they apply for the interpretive factor testing or inspector license, as applicable. If the FOM delegates the color

 vision testing to the official agency, the agency manager or their designee must administer the exam, certify the 

 results, and forward them to the field office.

NOTE: The FOM will not allow an exchange of interpretive factor samples between the QAS and the 

applicant, or administer any interpretive factor test until the color vision exam test has been completed 

and results reviewed.
FGIS Directive 9230.1 September 4, 2000

Page 25

AMA LICENSES

TYPE REQUIRED EXAMS NUMBER OF

QUESTIONS/SAMPLES

Sampler (Initial Function) Act & Regulations

Specific Sampling Method

Odor Detection

Practical

5 Questions

5 Questions

5 Samples

Sampler (Additional Function) Specific Sampling Method

Odor Detection

Practical

5 Questions

5 Samples

FGIS Contract Sampler Practical ---------

Technician

(Initial Technical Function)

Act & Regulations (if never previously tested)

Technical Function

Odor Detection

Practical

5 Questions

5 Questions per function

5 Samples

Technician

(Additional Technical Function)

Technical Function

Odor Detection

Practical

5 Questions per function

5 Samples

Technician (Bulk Weighing) Act & Regulations (if never previously tested)

Weighing Procedures

Practical

5 Questions

20 Questions

Technician

(Interpretive Factor Analysis -

Applicable to rice only)

Odor Detection 

Interpretive Factor

Color Vision (if never previously tested) 

Mathematical Assessment (if never previously 

tested)

Sample Processing 

Factor Analysis

5 Samples

5 Questions per factor

15 Plates

5 Questions

See Factor Testing List

Inspector (Initial Rice License) Act & Regulations

Specific Commodity

Mathematical Assessment (if never previously 

tested)

Assignment of Grade

Color Vision (if never previously tested) Odor 

Determination

Sample Processing 

General Observation/Special Factor 

Determination

Factor Analysis

10 Questions

10 Questions

5 Questions

5 Questions

15 Plates

5 Samples (minimum)

Discretion of Tester

See Factor Testing List

Inspector

(Additional Rice License)

Specific Commodity

Assignment of Grade

Odor Determination

Sample Processing General Observation/

Special Factor Determination

Factor Analysis

10 Questions

5 Questions

5 Samples (minimum)

Discretion of Tester

See Factor Testing List
FGIS Directive 9230.1 September 4, 2000

Page 26

AMA LICENSES

TYPE REQUIRED EXAMS NUMBER OF

QUESTIONS/SAMPLES

Inspector (Initial License for

Beans, Peas, and Lentils)

Act & Regulations

Specific Commodity

Mathematical Assessment (if never previously 

tested)

Assignment of Grade

Color Vision (if never previously tested) 

Odor Determination

General Observation/Special Factor 

Determination

Sample Analysis - all factors

Sample Analysis - all factors

Sample Analysis - all factors

10 Questions

10 Questions

5 Questions

5 Questions

15 Plates

5 Samples (minimum)

Discretion of Tester

6 Samples - Beans

6 Samples - Peas

3 Samples - Lentils

Inspector (Additional License

for Beans, Peas, and Lentils)

Specific Commodity

Assignment of Grade

Odor Determination

General Observation/Special Factor 

Determination

Sample Analysis - all factors

Sample Analysis - all factors

Sample Analysis - all factors

10 Questions

5 Questions

5 Samples (minimum)

Discretion of Tester

6 Samples - Beans

6 Samples - Peas

3 Samples - Lentils

Inspector (Limited

License for Beans or Peas)

Act & Regulations

Specific Commodity

Mathematical Assessment (if never previously 

tested)

Color Vision (if never previously tested) OOO

Assignment of Grade

Odor Determination

General Observation/Special Factor 

Determination

Sample Analysis - all factors

10 Questions

10 Questions

5 Questions

15 Plates

5 Questions

5 Samples (minimum)

Discretion of Tester

2 Samples

Inspector (Initial License for

Safflower, Rapeseed, Mustard

Seed, Confectionary Sunflower

Seed, Popcorn, and Kamut )

Act & Regulations (if never previously tested)

Specific Commodity

Mathematical Assessment (if never previously 

tested)

Color Vision (if never previously tested) OOO

Odor Determination

General Observation/Special Factor 

Determination

Sample Analysis - all factors

10 Questions

5 Questions

5 Questions

15 Plates

5 Samples (minimum)

Discretion of Tester

2 Samples

Inspector (Additional License

for Safflower, Rapeseed,

Mustard Seed, Confectionary

Sunflower Seed, and Kamut )

Specific Commodity

Odor Determination

General Observation/Special Factor 

Determination

Sample Analysis - all factors

5 Questions

5 Samples (minimum)

Discretion of Tester

2 Samples

Inspector (Hops) Act & Regulations (if never previously tested)

Specific Commodity

Mathematical Assessment (if never previously 

tested)

Practical -Sampling Procedures & Sample 

Analysis

10 Questions

5 Questions

5 Questions

2 Samples
FGIS Directive 9230.1 September 4, 2000

Page 27

Official personnel who are licensed to perform bulk weighing under the USGSA are 

automatically authorized to perform bulk weighing under the AMA. The FOM may waive

the sample processing portion of examination in part, or fully, (at the option of the FOM) 

if the applicant is already licensed as an inspector, or is licensed as a technician and 

is competent at sample processing. If testing is necessary, the FOM will determine the

scope of the test

The color vision exam is used as a screening test. Applicants must take the exam at

any time prior to, or when they apply for a license for interpretive factor testing, or for an 

inspector’s license, as applicable. If the FOM delegates the testing to the official agency, 

the agency manager or their designee must administer the exam, certify the results, and 

forward the results to the field office.

Applicable to samplers and technicians (if never previously tested) applying for a license 

to sample

An applicant can acquire a “limited” inspector’s license to grade only specific types of 

peas or beans (e.g., a license to grade garbanzo beans on

Note: The FOM will not allow an exchange of interpretive factor samples between 

the QAS and the applicant, or administer any interpretive factor test until the 

color vision exam test has been completed and results reviewed.

19. FACTOR TESTING LIST

Use the following lists to determine the type of factors tested for each grain, rice, or

commodity and the number of samples/sample portions per factor

USGSA FACTOR LIST

Grain

Number of

Samples

Per Factor

Factors

Barley - Class Barley

Barley – Class Malting 

Barley

2

3

Dockage, subclass, thin, foreign material, plump, wild 

oats, other grains, broken kernels, damaged kernels, heat 

damage

Skinned and broken kernels, foreign material, other grains,

malting factors, wild oats, other grains, subclass, damaged 

kernels

Canola 3 Heat damage, green damage, damaged kernels total 

(includes heat and green damage), conspicuous admixture 

(ergot, sclerotinia, stones), total dockage (includes 

conspicuous admixture), inconspicuous admixture, 

glucosinolates

Corn 3

5

Broken corn & foreign material, class (corn of other colors)

Damaged kernels, heat damage

Flaxseed 2 Dockage, damaged kernels, heat damage

Oats 3 Foreign material, other grains, wild oats, heat damage, other 

damaged kernels
FGIS Directive 9230.1 September 4, 2000

Page 28

USGSA FACTOR LIST

Grain

Number of

Samples

Per Factor

Factors

Rye 3 Thin rye, foreign material other than wheat, total foreign 

material, dockage, damaged kernels, heat damage

Sorghum 3

5

Dockage, broken kernels & foreign material, foreign material

Class, damaged kernels, heat damage

Soybeans 3

5

Foreign material, splits, class (soybeans of other colors)

Damaged kernels, heat damage

Sunflower Seed 3 Foreign material, damaged kernels, heat damage, dehulled 

seed

Triticale 3 Damaged kernels, heat damage, foreign material total, 

foreign material other than wheat or rye, shrunken and 

broken kernels, dockage

Wheat-Initial Limited License

(2 classes minimum)

2 per class

2 per class

Foreign material, dockage, shrunken and broken kernels

Damaged kernels, heat damage, class (wheat of other class,

contrasting class), subclass (if applicable)

Wheat-Additional Class 2 Foreign material, dockage, shrunken and broken kernels, 

damaged kernels, heat damage, class (wheat of other class, 

contrasting class), subclass (if applicable)

Wheat-All Classes 4

9

Foreign material, dockage, shrunken and broken kernels

Damaged kernels, heat damage, class (wheat of other class,

contrasting class), subclass (if applicable)

Examiners may prepare precut portions for testing (e.g., 250 grams for damage an

heat damage in corn) certain factors while other factors (e.g., broken corn and forei

material) must be tested on the basis of the sample as a whole (1,000-gram portion)

Examiners may add official criteria factors (e.g., stress cracks in corn, seed count in

soybeans) to the list of factors for the practical exam if the analysis is typically requested

as part of the grade inspection request. Examiners will determine the number of

samples to test for the particular factor

A limited wheat license is defined as a license to grade a minimum of 2 classes of 

wheat. Examiners will test licensees applying for their initial limited wheat license on th

primary class of wheat that is marketed in their area and another class (as determined 

by the FOM) that may form a typical mix (e.g., hard red winter/soft red winter, hard r

spring/durum) or be marketed in their area

In areas where only one type of wheat is typically graded, the examiner will prepare 

three samples of the predominant type wheat and one sample from each remaining 

class of wheat, excluding unclassed wheat. In areas where two classes of wheat are

typically graded, the examiner will prepare two samples for the predominant types and 

one sample for each remaining class of wheat, excluding unclassed wheat
FGIS Directive 9230.1 September 4, 2000

Page 29

AMA FACTOR LIST

Commodity

Number of

Samples

Per Factor

Factors

Rough Rice

(other factors if applicable)

3 Type, class, dockage, milling yield, whole kernels, total rice 

and whole kernels, heat damage, total seeds, red rice and 

damaged kernels, other types, chalky kernels, color, paddy 

kernels

Broken kernels, large broken kernels

Brown Rice 

(other factors if applicable)

3 Type, class, milling yield, total rice and whole kernels, paddy

kernels, total seeds, total broken kernels, heat damage, red 

rice and damaged kernels, chalky kernels, other types, well 

milled kernels, broken kernels removed by a 6 plate or a 6 1⁄2 

sieve, whole kernels, related and unrelated material

Milling analysis, total broken kernels

Milled Rice

(other factors if applicable)

3 Type, class, milling degree, paddy kernels, total seeds, heat

damage, red rice and damaged kernels, chalky kernels, total

broken kernels, other types, foreign material

Kernels damaged by heat, parboiled kernels in nonparboiled 

rice, 30 sieve material, well-milled kernels, enrichment, total 

oil and free fatty acid

Lentils 3 Class, dockage, weevil damage, heat damage, damage, 

splits, foreign material, skinned, color, size

Beans

(applicable to all classes)

(additional factors)

Pea Beans

Baby Lima and 

Miscellaneous Beans

Large Lima Beans

6 Damage, foreign material total, foreign material (stones), 

splits, contrasting classes, classes that blend

Badly damaged

Badly damaged, blistered, wrinkled, broken

Badly damaged, total blistered, wrinkled and defects, 

broken, size

Safflower 2 Dockage, other grains, damaged kernels total

Rapeseed 2 Dockage, damaged kernels total, inconspicuous admixture

Confectionary Sunflower 

Seed

2 Dockage, admixture, purity, dehulled seed, damaged kernels 

total, seed size

Peas (Whole and Split)

(additional factors)

Whole Peas

Split Peas

6 Size, class, color, foreign material, damage, heat damage, 

weevil damage, bleached

Other classes, split peas, shriveled peas with cracked 

seedcoats

Contrasting split peas, whole peas, white caps

Popcorn 2 Foreign material, damaged kernels, heat damage

Mustard Seed 2 Dockage, conspicuous admixture (includes buckwheat 

and other weed seeds), purity, damaged kernels total, 

inconspicuous admixture

Kamut 2 Dockage, shrunken and broken kernels, damaged kernels 

total, heat damage, foreign material

Number of samples to be determined by the examiner

For a limited license (e.g., Garbonzo Beans only), the requirement is 2 sampl
FGIS Directive 9230.1 September 4, 2000

Page 30

20. TIME ALLOTMENT

a. USGSA and AMA Written Exams - five minutes per question is allotted for all 

exams (including renewals)

b. Odor Detection - three minutes per sampl

c. Mathematical Assessment - five minutes per question.

d. Color Vision - three seconds per plat

e.  Practical Examinatio

(1) Sampling, technical functions, sample processing - a sufficient amount of time 

(to be determined by the FOM, QAS, agency manager, or testing official as 

applicable)

(2) Non-interpretive factors (e.g., test weight, dockage, shrunken and broke

kernels) - five minutes per individual factor per sample not to exceed a total of 

fifteen minutes for 3 or more factors.

(3) General observation and special factor determination - typically five to fifteen 

minutes per sample. Additional time may be allowed due to the difficulty of the 

sample. (Actual analysis time to be determined by the testing official.)

(4) Interpretive factor testing

(a) USGSA factors and rice (e.g., damaged kernels, class, subclass) 

typically five to fifteen minutes per factor per sample. Additional time may 

be allowed due to the difficulty of the sample. (Actual analysis time to be 

determined by the testing official.) 

(b) Commodities (peas, beans, lentils, safflower, confectionary sunflower 

seed, rapeseed, popcorn, kamut, mustard seed) - thirty to forty-five 

minutes per sample on average. Additional time may be allowed due to

the difficulty of the sample. (Actual analysis time to be determined by the 

testing official.)

(c) Hops - Analysis time to be determined by the testing official.
FGIS Directive 9230.1 September 4, 2000

Page 31

21. SCORING SYSTEM

a. Applicants must score a minimum of 80 percent on all applicable written (includin

license renewal) exams, odor detection/determination tests, and mathematical 

assessments

b. Color Vision - FGIS uses this exam as a screening test. Examiners record th

applicant’s response and calculate the total percentage of correct responses

A total score below 73 percent accuracy (11 correct out of a possible 15) is an 

indication that the applicant may have red-green color deficiency.

c. Testing officials will apply a pass/fail scoring system for sample processing and for 

general observation and special factor determinations

d. An average score of 80 percent or more must be achieved on each factor that is

tested. For example, if damaged kernels and heat damage are tested for in corn,

the applicant must achieve an average minimum score of 80 percent for the five 

damaged kernels portions as well as an average minimum score of 80 percent for 

the five heat damage sample portions.

e. The formula for determining the percent of grading accuracy is as follows:

(X - Y1) x 100 = Percent Accuracy

(X + Y2)

X = original percent for the grading factor,

Y1 = percent of overpick

Y2 = percent of underpick

f. Examiners score practical examinations for sampling, stowage examinations,

technical functions, and handling of grain on a pass/fail system

22. FAILURE TO PASS EXAMINATIONS

a. Retestin

FGIS will provide applicants the opportunity to be retested on any written,

practical, or sensory examination. The FOM and/or agency manager (a

applicable) will determine the appropriate waiting period before an applicant can

be retested. The waiting period can be determined through methods such a

sample exchanges, training classes, or pre-testing

Applicants will be retested only on the individual exam (e.g., Assignment 

Grade, Odor Determination) that they initially failed. For practical exams (e.

corn, rough rice) that require multiple factor testing, applicants will be retested

only on the factor(s) that they failed to achieve a passing score (80 percent) on
FGIS Directive 9230.1 September 4, 2000

Page 32

b. Restriction

(1) If an applicant fails an odor detection test (applicable to sampler, warehouse 

sampler, and technician licenses only), they cannot be licensed to perform 

either a sampling or grading function until passing a retest

(2) If an applicant fails the mathematical assessment they will not be permitted 

to take any further testing (e.g., factor testing, general observation and specia

factor determination) that involves a calculation of percentages until passing a 

retest

(3) If an applicant has not successfully passed all segments for acquiring a 

particular grain, rice or commodity license, they are restricted from assigning 

a grade to a sample

23. REEXAMINATIONS OF LICENSEES FOR COMPETENCY

a. Justification for Reexaminatio

FGIS will reexamine licensees for competency whenever the FOM determines, in 

consultation with the Director of Field Management Division, that the licensee’s 

duty performance is questionable and that reexamination is appropriate under the 

circumstances. Determinations will be based on official reports and observations 

such as:

(1) Analyses of grading performance reports from the QA\QC program;

(2) Investigative reports, supervision reports, and performance reports;

(3) Other indications that their duty performance or physical condition would 

impair their ability to fulfill their responsibilities.

b. Reexamination Notic

The FOM will notify licensees by certified mail if FGIS will reexamine them for 

competency. The notification letter will state the basis for the action, provide details 

on the scope of the reexamination, and provide information on the date, time, and 

location where FGIS will administer the reexamination. Additionally, the notice

will provide the licensee with an alternative (licensees may request voluntary 

cancellation of their license or function(s)) to the reexamination process

c. Neglect or Refusal to be Reexamine

If licensees refuse to be reexamined but do not request voluntary cancellation, 

or fail to report for reexamination without reasonable cause, the FOM will initiate 

administrative action to revoke the license or function(s). If licensees terminate

employment without responding to the reexamination notice, FGIS will suspend 

the license (automatic suspension) and a reexamination for competency will be 

required for reinstatement of the license or function(s)
FGIS Directive 9230.1 September 4, 2000

Page 33

d. Examinations to be Administere

Depending on the nature of the licensee’s deficiency, reexaminations will consist

of sensory testing and/or written competency testing and/or practical competency

examinations. The FOM will determine the scope of the reexaminatio

The FOM is responsible for preparing the examination material, administering the

examination(s), and scoring the examination(s). Examiners will follow th

procedures described in this directive for administering and scoring examinations

The FOM will provide notification to the licensee, official agency manager, and

the Director of Field Management Division of the results of the reexamination

e. Failure to Pass Reexaminations for Competen

Licensees who fail one or more of the tests in an initial reexamination for 

competency will be given the following options:

(1) Request voluntary cancellation of their license or function(s); or

(2) Take a subsequent reexamination on the failed test(s)

(Licensees must take any subsequent reexamination within 30 calendar days from

the date of notification of the initial reexamination failure. Failure to pass the

subsequent reexamination will result in administrative action to revoke the license

or the appropriate function(s).

24. PERFORMANCE REPORTS

FOMs are ultimately responsible for determining if an official agency and their 

licensed employees are performing inspection and weighing duties according to FGIS 

instructions. To support any administrative decision made by FGIS in regards to the

performance of a licensee or official agency, a performance documentation system must 

be in place. To assist the FOM in tracking the performance of a licensee/agency, FGIS

has developed a reporting system form, “Performance Report”(see Attachment 1)

a. Purpos

The purpose of issuing a Performance Report is to:

(1) Supplement the QA\QC system reports;

(2) Advise a licensee or agency, as applicable, that FGIS has performed 

supervision on their inspection or weighing activity;

(3) Document the licensee’s or agency’s (as applicable) performance;

(4) Alert agencies that additional training may be needed;

(5) Promote uniformity in inspection and weighing activities; and

(6) Provide a basis for reexamination for competency of a licensed agency 

employee and, when necessary, initiate appropriate administrative action
FGIS Directive 9230.1 September 4, 2000

Page 34

b. Reporting Requirement

The FOM can use the Performance Report included in this directive to record

supervision information or elect to use an alternate form. At a minimum, the report

must show:

(1) Information concerning the employee (name, title, agency);

(2) Supervision date;

(3) Description of supervised activity;

(4) Results of supervision

Note: Do not use the form to report willful violations of the USGSA/AMA 

that are of a serious nature and are required to be reported in accordance 

with FGIS Directive 9070.6, “Reporting Violations of the United States Grain 

Standards Act and the Agricultural Marketing Act of 1946”. This involves all 

violations of Section 13 (a) (7) and (8) or (b) (4) of the USGSA and includes, 

but is not limited to other violations such as sample manipulation and 

altering official forms or records that tend to deceive or that result in the 

issuance of false or incorrect certificates.

c. Filing Requirement

Maintain a copy in the individual’s licensing file (applicable to the official agency

and the supervising field office).

25. ENFORCEMENT ACTIONS

FGIS may issue a Cautionary Letter or Warning Letter to licensees who violate a

provision of the USGSA/AMA, regulations, or instructions, or subject them to a

temporary action, other-than-temporary action, or criminal prosecution. The type o

action FGIS takes depends on the nature of the violation, how frequently a licensee

violated a procedure or provision, whether knowingly and/or willfully, and other matters

in the case

a. Reporting Apparent Violation

FGIS requires licensees and authorized personnel to immediately report apparent 

violations of the USGSA/AMA, regulations and instructions in accordance with 

FGIS Directive 9070.6, “Reporting Violations of the United States Grain Standards

Act and the Agricultural Marketing Act of 1946”. Other persons may submit

information regarding apparent violations or unwarranted actions by licensed 

personnel to the Director of the Compliance Division
FGIS Directive 9230.1 September 4, 2000

Page 35

b. Letter

(1) Cautionary Letters

The FOM, with the approval of the Director of Compliance Division, issues 

Cautionary Letters to licensees for the first-time violations, or for violations 

which they have committed again after an extended period of time (2 years)

FGIS shall base the issuance of a Cautionary Letter on documented evidence 

and will make it a part of the licensee’s file. If future violations of a similar or 

related nature occur, the licensee may be subject to more serious actions, 

such as an action to revoke the license

(2) Warning Letters

Warning letters are formal notices that the FOM issues (with the approval

of the Director of Compliance) to licensees that allege that licensees have

knowingly and/or willfully committed a serious violation. They are issue

for serious violations such as offenses prohibited by Section 13 of the

USGSA and by the penal statutes in Title 18 of the United States Code

The FOM shall base the issuance of a letter on a thorough investigation of

the alleged violation and on documented evidence. Warning letters are a

alternative to initiating more severe enforcement actions, such as actions to 

suspend or revoke licenses

(3) Complaint Letters

The Director of Compliance Division shall issue Complaint Letters to initiate 

or propose other-than-temporary action for the purpose of suspending 

or revoking a license, refusing to renew a license, or refusing to return a 

suspended license

The Director of Compliance Division issues Complaint Letters when he/she 

has reason to believe that licensees have willfully and/or knowingly violated, 

or are willfully or knowingly violating any provisions of the USGSA/AMA, 

regulations, or instructions, and the issuance of a warning letter would not be 

an adequate penalty
FGIS Directive 9230.1 September 4, 2000

Page 36

c. Temporary Action

The Administrator may temporarily (up to 30 calendar days) suspend a license, 

refuse to return a suspended license, or refuse to renew a license without giving 

the licensee an opportunity for a hearing. The FOM shall take no action without the

approval of the Director of Compliance Division

The Administrator may initiate temporary actions when he/she has reason to 

believe that the action is in the best interest of the inspection and weighing 

programs and/or the public health, interest, or safety

(1) Notice of a Temporary Action

The Compliance Division will provide written notification of the temporary 

action to the licensee and the official agency. Temporary actions are effective 

as soon as the licensee receives the notice

(2) Termination of a Temporary Action

Within 30 days after the licensee receives a notice of temporary action, FGIS 

will take one of the following actions and promptly notify the licensee and 

official agency of all proposed and completed actions.

(a) Terminate the temporary action without prejudice;

(b) Terminate the temporary action and issue a suitable cautionary or 

warning letter;

(c) Give the licensee an opportunity for a hearing and continue the temporary

action while pursuing administrative action to suspend or revoke the 

license; or

(d) Give the licensee an opportunity for a hearing, terminate the temporary 

action, and pursue administrative action to suspend or revoke the 

license
FGIS Directive 9230.1 September 4, 2000

Page 37

d. Other-Than-Temporary Action

The Administrator may suspend a license, revoke a license or function(s), refuse

to renew a license or function(s), or refuse to return a suspended license if, after

giving the licensee an opportunity for a hearing, it is determined that the licensee:

(1) Is incompetent;

(2) Has issued or caused the issuance of any false, incorrect official certificate

or form;

(3) Has knowingly or carelessly inspected, weighed, or supervised the weighing 

of grain or commodities improperly;

(4) Has accepted any money or other consideration, directly or indirectly, for any

neglect or improper performance of duty;

(5) Has used a license, or allowed it to be used, for any improper purpose;

(6) Has violated any provision of the USGSA/AMA, regulations, and instructions; 

or

(7) Has inspected, weighed, or supervised the weighing of grain, rice, or 

commodities for the purposes of the USGSA/AMA by an unauthorized 

standard or criteria

e. Response from License

A licensee to whom an FOM has issued a Cautionary Letter or Warning Letter is

afforded the opportunity to respond (oral or written) to the FOM concerning the

alleged violation

Licensees to whom the Director of Compliance has issued a Complaint Letter are

provided the opportunity to submit a reply (specific written statement) and request

a formal hearing or informal administrative conference. The licensee must file a

reply to a Complaint Letter with the Administrator within the time specified by

the letter. Additionally, the licensee or his/her attorney must sign the lette

f. Formal Hearings and Informal Administrative Conference

When the Administrator initiates action to suspend or revoke a license, refuses to

return a suspended license, or refuses to renew a license, FGIS will give the

licensee involved an opportunity to have an informal administrative conference or

a formal hearing. A licensee must submit a written request to the Administrato

in order to obtain a conference or hearing
FGIS Directive 9230.1 September 4, 2000

Page 38

g. Criminal Prosecutio

FGIS may subject a licensee who commits an offense prohibited by the USGSA/

AMA to criminal prosecution. If FGIS criminally prosecutes the licensee and

finds him/her guilty, the licensee will be subject to fines and/or imprisonment in 

accordance with the applicable provisions of the USGSA/AMA. (See Section 203

(h) of the AMA and Section 14 of the USGSA.

Attachments

The U.S. Department of Agriculture (USDA) prohibits discrimination in its programs on the basis of race, color, 

national origin, sex, religion, age, disability, political beliefs, and marital or familial status. (Not all prohibited 

bases apply to all programs.) Persons with disabilities who require alternate means for communication of program 

information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and 

TDD).

To file a complaint, write to the USDA, Office of Civil Rights, Room 326-W, 1400 Independence Avenue, SW, 

Washington, DC 20250-9410, or call (202) 720-5964 (voice and TDD). USDA is an equal employment opportunity 

employer.
FGIS Directive 9230.1 September 4, 2000

Page 39

Attachment 1: Performance Report
FGIS Directive 9230.1 September 4, 2000

Page 40

Attachment 2: Suspension Letter
FGIS Directive 9230.1 September 4, 2000

Page 41

Attachment 3: Renewal Letter
FGIS Directive 9230.1 September 4, 2000

Page 42

Attachment 3: Renewal Letter
FGIS Directive 9230.1 September 4, 2000

Page 43

Attachment 4: Score Sheet and Report- Samplers, Technicians, and Weighers

(non-interpretive factor analysis)
FGIS Directive 9230.1 September 4, 2000

Page 44

Attachment 5: Score Sheet and Report - Technicians and Inspectors

(interpretive factor analysis)
FGIS Directive 9230.1 September 4, 2000

Page 45

Attachment 5: Score Sheet and Report - Technicians and Inspectors

(interpretive factor analysis)
FGIS Directive 9230.1 September 4, 2000

Page 46

Attachment 6: Color Vision Test Report