Science & Technology 1400 Independence Ave, SW

Monitoring Programs Division Room 0611, Stop 0276

Washington, DC 20250

PDP January through March 2017 Program Plan, v1.0 Page 1 

November 15, 2016

TO: See Distribution List

FROM: Diana Haynes

Director, Monitoring Programs Division

SUBJECT: Program Plan, January through March 2017 – Pesticide Data Program,

Version 1.0

This Program Plan serves as the current Statement of Work for the period January

through March 2017 for each of the States participating in the Pesticide Data Program 

(PDP). The contents of the Plan have been discussed with the U.S. Environmental 

Protection Agency (EPA) and the U.S. Food and Drug Administration (FDA).

I. ADMINISTRATIVE UPDATES

A. Summary Status:

The 2016 PDP Annual Summary was released November 10, 2016. Printed copies are 

expected to be available Spring 2017.

B. Cooperative Agreements/Financial:

PDP is operating under a Continuing Resolution until December 9, 2016; therefore, 

partial funding Cooperative Agreements were sent to those States operating on a fiscal 

year (FY). Agreements for States operating on a calendar year and FY amendments will 

be prepared/sent after the next budget determination on or about December 9, 2016. Final 

reimbursement requests for FY States are due no later than December 31, 2016 for 

authorized charges that occurred in FY16.

C. Program Meetings:

PDP Federal/State Meetings:

The PDP 2016 Federal/State Meeting was held April 19-21, 2016 in Sacramento, 

California. Attendees included PDP Administrative Managers, Sampling Managers, 

Technical Program Managers, and Quality Assurance Officers as well as representatives

from the California Department of Food and Agriculture, the California Farm Bureau 

Federation, USDA, EPA, FDA, and industry.

DIANA 

HAYNES

Digitally signed by DIANA HAYNES 

DN: c=US, o=U.S. Government, ou=Department 

of Agriculture, cn=DIANA HAYNES, 

0.9.2342.19200300.100.1.1=12001000170119 

Date: 2016.11.14 09:39:08 -05'00'
PDP January through March 2017 Program Plan, v1.0 Page 2 

The PDP 2017 Federal/State Meeting will be held May 2-4, 2017 in Reynoldsburg, Ohio. 

Attendees will include PDP Administrative Managers, Sampling Managers, Technical

Program Managers, and Quality Assurance Officers as well as representatives from the 

Ohio Department of Agriculture, USDA, EPA, FDA, and industry.

D. Advisory Committees:

Sampling Advisory Group: Members of the Sampling Advisory Group (SAG) are Ken 

McManus (Maryland), Saeed Akhtar (New York), and Don Gallegos (Colorado). Ken 

McManus serves as the Presiding Member of the SAG.

Technical Advisory Group: Members of the Technical Advisory Group (TAG) are 

Sarva Gunjur (California) and Karen Stephani (New York). Sarva Gunjur serves as the 

Presiding Member of the TAG.

E. PDP Fiscal Year 2017 Proficiency Testing Program: The PDP FY2017

Proficiency Testing (PT) program schedule (v 1.1) is posted on the PDP Extranet site.

Refer to SOPs PDP-ADMIN and PDP-QC for PT program requirements, reporting 

procedures, acceptability criteria, and requirements for potential follow-up actions.

F. Standard Operating Procedures:

SOPs Released July 1, 2016

x PDP-LABOP: Sample Processing and Analysis

SOPs to be Released February 1, 2017

x PDP-QC: Chemical Compounds, PDP Commodity Grouping, Method Validation, 

and Quality Control

SOPs to be Released April 1, 2017

x PDP-DATA: Data and Instrumentation

G. Electronic Transfer of Data

RDE Version Upgrades:

The Monitoring Programs Division (MPD) staff is currently developing a new, 

distributed RDE application that will be built in MS-Access and installed at each 

participating laboratory. This system will replace the Web-based RDE system used by 

participating laboratories. The Web-RDE system uses outdated software components that 

are no longer supported and does not allow easy fixes or modifications. 

The new RDE system will allow easy implementation of changes to table structures to 

expand field sizes, add new fields, or even add new data tables, which the existing WebRDE restricts because of registration problems with the separate .DLL components that 

handle the data import process. Compatibility and security issues with the web browser 

environment will also be eliminated, such as problems with generating/displaying reports 
PDP January through March 2017 Program Plan, v1.0 Page 3 

in Web-RDE and importing files using the Java runtime applet. The local database will 

give labs access to data entered so that ad-hoc queries or customized reports can be run 

for State-required production reports. Transfer of completed datasets will be handled by 

e-mail or posting to the PDP Extranet site. This distributed RDE system will allow 

laboratories to continue PDP data entry, review, and reporting activities when USDA 

Web resources are shut down. MPD expects the new, distributed RDE system to be ready 

for deployment in the first half of 2017. A pilot project will be conducted with two or 

three labs using the new RDE system prior to full roll-out. 

An upgrade to the RDE e-SIF system (V5.0) was developed and distributed to State 

Sampling Managers in October 2016. The new version captures the package/container 

type separate from the commodity type, accepts larger entries in text fields like the Lot# 

and facility name, and eliminates the postharvest fungicide labeling entry. The e-SIF 

Clearinghouse system at MPD was modified to process incoming e-SIFs in both the old 

(V4.1) and new (V5.0) formats. All e-SIFs received in the new (V5.0) format are being 

rolled-back to the old (V4.1) format when the e-SIF text files are generated for import to 

Web-RDE and delivery to labs. Once a lab is ready to use the new distributed RDE 

application, e-SIFs in the new (V5.0) format will be sent. Sample data that were left off 

the rolled-back e-SIF will be restored when the group/set holding the sample is uploaded 

from RDE into the central PDP calendar-year database at MPD.

H. Presumptive Tolerance Violation Reporting

Data for Presumptive Tolerance Violations (PTVs) are communicated to FDA and EPA 

on a monthly basis. FDA utilizes the PTV reports in choosing commodities that require 

extra sampling. EPA uses the data for dietary risk assessments and pesticide 

reregistration decisions. MPD is also providing the data to USDA’s Office of Pest 

Management Policy (OPMP) for communication to grower groups, the Foreign 

Agricultural Service (FAS) to assist in facilitating the export of domestic commodities,

and the National Organic Program (NOP) to inform them of any potential PTVs detected 

on claimed organic samples. PDP States may request a copy of the monthly PTV report 

by contacting MPD.

An expanded tolerance table was issued on November 8, 2016 containing tolerances for 

all commodities in the program at that time. The next tolerance table is expected to be 

issued in January 2017 and will include the commodities entering the program in January 

2017.

II. PROGRAM SAMPLING AND TESTING UPDATES

A. Sampling Changes and Rotations: Shipping charts are distributed quarterly to 

Sampling Managers by MPD. A draft Shipping Chart for the 1st quarter of calendar year

2017 is attached to this document. Actual shipping dates and fact sheets will be sent 

under separate cover with the final version of the Shipping Chart.
PDP January through March 2017 Program Plan, v1.0 Page 4 

Sampling Deletions

Grape collection ends December 31, 2016.

Orange collection ends December 31, 2016.

Pear collection ends December 31, 2016.

Potato collection ends December 31, 2016.

Spinach collection ends December 31, 2016.

Sampling Additions

Bottled water will be added January 1, 2017. Bottled water will remain in the program 

for one year. All samples will be shipped to the New York (NY1) laboratory. Refer to the 

current commodity fact sheet for sample selection, packaging, and shipping guidelines. 

Kale will be added January 1, 2017. Kale will remain in the program for two years. All 

samples will be shipped to the Ohio (OH1) laboratory. Refer to the current commodity 

fact sheet for sample selection, packaging, and shipping guidelines.

Onions will be added January 1, 2017. Onions will remain in the program for one year. 

Samples will be shipped to the Florida (FL1) and New York (NY1) laboratories. Refer to 

the current commodity fact sheet for sample selection, packaging, and shipping 

guidelines.

Pineapples - canned will be added January 1, 2017. Canned pineapples will remain in 

the program for one year. Samples will be shipped to the Florida (FL1) and Michigan 

(MI1) laboratories. Refer to the current commodity fact sheet for sample selection, 

packaging, and shipping guidelines. 

Snap peas will be added January 1, 2017. Snap peas will remain in the program for two 

years. All samples will be shipped to the Ohio (OH1) laboratory. Refer to the current 

commodity fact sheet for sample selection, packaging, and shipping guidelines.

Sampling Continuations

Applesauce, fresh/frozen cranberries, cucumbers, grapefruit, lettuce, milk, olives, 

sweet potatoes, and canned tomatoes continue to be sampled. Sampling of grapes, 

oranges, pears, potatoes, and spinach end December 31, 2016.

PDP Sampling Commodity Counts

October 1, 2016 through December 31, 2016 = 14 commodities
PDP January through March 2017 Program Plan, v1.0 Page 5 

x Remove apples, green beans, strawberries, tomatoes

x Add applesauce, fresh/frozen cranberries, olives, canned tomatoes

January 1, 2017 through March 31, 2017 = 14 commodities

x Remove grapes, oranges, pears, potatoes, and spinach

x Add bottled water, kale, onions, canned pineapple, and snap peas

B. Testing Deletions and Changes:

Testing Deletions

Grape collection ends December 31, 2016. This ends multi-residue testing of grapes by 

the Ohio (OH1) laboratory.

Orange collection ends December 31, 2016. This ends multi-residue testing of oranges

by the Florida (FL1) laboratory.

Pear collection ends December 31, 2016. This ends multi-residue testing of pears by the 

Ohio (OH1) laboratory.

Potato collection ends December 31, 2016. This ends multi-residue testing of potatoes by 

the New York (NY1) laboratory.

Spinach collection ends December 31, 2016. This ends multi-residue testing of spinach

by the Michigan (MI1) and New York (NY1) laboratories.

Testing Additions

Bottled water will be added January 1, 2017. Bottled water will remain in the program 

for one year. Multi-residue testing will be performed by the New York (NY1) laboratory.

Commodity specific requirements regarding analytes of interest are listed in the 

memorandum posted to the PDP Extranet site.

Kale will be added January 1, 2017. Kale will remain in the program for two years.

Multi-residue testing will be performed by the Ohio (OH1) laboratory. Commodity 

specific requirements regarding analytes of interest are listed in the memorandum posted 

to the PDP Extranet site.

Onions will be added January 1, 2017. Onions will remain in the program for one year.

Multi-residue testing will be performed by the Florida (FL1) and New York (NY1) 

laboratories. Commodity specific requirements regarding analytes of interest are listed in 

the memorandum posted to the PDP Extranet site.

Pineapples - canned will be added January 1, 2017. Canned pineapples will remain in 

the program for one year. Multi-residue testing will be performed by the Florida (FL1) 
PDP January through March 2017 Program Plan, v1.0 Page 6 

and Michigan (MI1) laboratories. Commodity specific requirements regarding analytes 

of interest are listed in the memorandum posted to the PDP Extranet site.

Snap peas will be added January 1, 2017. Snap peas will remain in the program for two 

years. Multi-residue testing will be performed by the Ohio (OH1) laboratory.

Commodity specific requirements regarding analytes of interest are listed in the 

memorandum posted to the PDP Extranet site.

Testing Continuations

Applesauce, fresh/frozen cranberries, cucumbers, grapefruit, lettuce, milk, olives, 

sweet potatoes, and canned tomatoes continue to be sampled. Sampling of grapes, 

oranges, pears, potatoes, and spinach end December 31, 2016.

C. Web Site for PDP Information:

For Pesticide Data Program information check out our Internet Web Site:

http://www.ams.usda.gov/pdp

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