United States Department of Agriculture

Agricultural Marketing Service, Science & Technology

Microbiological Data Program

SOP No: MDP SAMP PROC-02 Page 1 of 14

Title: MDP Sampling Procedures on Site

Revision: 4 Replaces: 4/29/09 Effective: 8/31/09

1. Purpose:

To standardize the sampling procedures for all States participating in the USDA/AMS

Microbiological Data Program (MDP).

2. Scope:

This Standard Operating Procedure (SOP) shall be followed by the sample collectors during the

sample collection process as required by MDP.

3. Outline of Procedure:

5.1 Training and Evaluation of Sample Collectors

5.2 Assignment of Sample Collectors

5.3 Sample Designation and Amount

5.4 Sampling Procedures for Fresh Commodities

5.5 Purchasing Samples

Attachment 1 – Template for SF-135 Form

Attachment 2 – Example of SF-135 Form for Federal Records Center Supporting Data

Packages for MDP

Attachment 3 – Federal Records Center Addresses for SF-135 Form

4. References:

 Sample Advisory Committee Meeting, December 2-4, 2008

 Sample Advisory Committee and Sampling Manager communications (email and telephone),

January, February, and April 2008

 PDP/MDP Technical Meeting, Richmond, VA, March 27-31, 2006

 Sampling Managers’ Conference Call, March 13, 2006

 PDP/MDP Federal/State Meeting, Denver, CO, September 27-29, 2005
United States Department of Agriculture

Agricultural Marketing Service, Science & Technology

Microbiological Data Program

SOP No: MDP SAMP PROC-02 Page 2 of 14

Title: MDP Sampling Procedures on Site

Revision: 4 Replaces: 4/29/09 Effective: 8/31/09

 Sampling Managers’ Meeting, Kansas City, MO, October 21, 2003

 Program Plan, July-December 2002

 MDP Public Meeting, Washington, DC, April 15, 2002

 Program Plan, January-June, 2002

 MDP Public Meeting, Washington, DC, January 10, 2002

 Program Plan, April-September 2001

 MDP Federal/State Meeting, Tallahassee, Florida, January 10-11, 2001

 PDP SOPs, SAMP PROC-2, Sampling Procedures on Site, June 1, 2000

 Work plan for MDP Pilot Study, August 25, 1999

5. Specific Procedures:

5.1 Training and Evaluation of Sample Collectors

5.1.1 MDP-based training and evaluations serve as tools from which to teach and judge the sample

collector’s level of knowledge and skills for MDP sampling operations.

5.1.2 Training

5.1.2.1 Training shall be conducted at least once a year to ensure that sample collectors have

an acceptable level and working knowledge of MDP SOPs, the Monitoring Programs Office

(MPO) Remote Data Entry system, and current program updates. Although it is preferable

that collectors meet personally with their State Sampling Manager for their training needs, it

is acceptable for Sampling Managers to deliver training via electronic means.

5.1.2.2 At least once a year, sample collectors shall be provided with a list of objectives and

responsibilities that are set by their respective State Sampling Manager.

5.1.2.3 Sample collectors shall be expected to view a sampling procedure training

presentation offered by MPO or their State Sampling Manager at least once a year.

5.1.2.4 Sample collectors shall be updated on MDP program changes at the time State

Sampling Managers are notified of such changes by MPO.
United States Department of Agriculture

Agricultural Marketing Service, Science & Technology

Microbiological Data Program

SOP No: MDP SAMP PROC-02 Page 3 of 14

Title: MDP Sampling Procedures on Site

Revision: 4 Replaces: 4/29/09 Effective: 8/31/09

5.1.2.5 Sample collectors shall be provided with reference documents listed in Section

5.4.1.1.

5.1.2.6 New sample collectors shall become familiar with MDP SOPs, view applicable

training presentations, and spend ample time in the field collecting, packaging, and shipping

MDP commodities with their respective State Sampling Manager, or designee, prior to

initiating their own collections.

5.1.2.7 Sample collectors shall be provided and become familiar with all collection,

packaging, and shipping supplies that are approved for use by their State Sampling Manager,

or designee.

5.1.2.8 State Sampling Managers shall keep on file a record of the training each sample

collector receives and shall have such records available for viewing by MPO when requested.

(Refer to SAMP ADMIN-02).

5.1.3 Evaluation

5.1.3.1 Sample collector evaluations shall be conducted once a year or more frequently as

necessary.

5.1.3.2 As part of the sample collector’s routine evaluation, the State Sampling Manager, or

designee, shall accompany the collector into the field to observe his/her sample collection

techniques and their knowledge of MDP SOPs.

5.1.3.3 Evaluations shall include a review of electronic sample information forms (e-SIFs)

with the collector to ensure sample information is being obtained and recorded in an

acceptable manner.

5.1.3.4 Collection problems shall be corrected as they occur and shall include collector retraining as necessary.
United States Department of Agriculture

Agricultural Marketing Service, Science & Technology

Microbiological Data Program

SOP No: MDP SAMP PROC-02 Page 4 of 14

Title: MDP Sampling Procedures on Site

Revision: 4 Replaces: 4/29/09 Effective: 8/31/09

5.1.3.5 Sampling Managers shall keep a record on file of the evaluations each sample

collector receives and shall have such records available for viewing by MPO when requested.

(Refer to SAMP ADMIN-02.)

5.2 Assignment of Sample Collectors

5.2.1 Each State shall designate individuals to serve as their sample collectors and maintain a list

of such personnel (refer to MDP SAMP PROC-01, Section 5.3). Changes to this list shall be

provided to the MPO Sampling Manager, or designee, as they occur.

5.2.2 States shall designate the number of commodity samples, with corresponding dates and sites,

to be collected by each sample collector per month.

5.2.3 If a sample(s) will not be collected due to personal emergency, plant closure, weather

conditions, etc., the sample collector shall report it to the State Sampling Manager for reassignment

to a different collector, alternate site, or sampling date.

5.2.4 If it is found that a sample collector cannot sample a product on the scheduled day, he/she

shall immediately notify the State Sampling Manager of such scheduled change. The State Sampling

Manager (or designee) shall in turn notify MPO and contact the receiving laboratory to arrange for a

resampling date.

5.2.5 It is permissible to collect a sample on the month following the scheduled sample collection

date only under one of the following circumstances: (1) carrier delays result in the sample(s) not

arriving in acceptable condition on their scheduled date near the end of a month and it is not possible

to resample before the month’s end, (2) the sample(s) has arrived at the laboratory in unacceptable

condition and it is not possible to resample before the month’s end, (3) general unavailability of

commodity, or (4) special circumstances arise where consultation is made between the State and

MPO and it is determined that resampling the following month is deemed necessary. In any of these

instances, MPO and the receiving laboratory must be notified for approval to “make up” the lost

sample(s) on a specified day the following month. Frequent make-ups are strongly discouraged

because, over time, these actions may introduce undesirable bias in the MDP results. Make-up
United States Department of Agriculture

Agricultural Marketing Service, Science & Technology

Microbiological Data Program

SOP No: MDP SAMP PROC-02 Page 5 of 14

Title: MDP Sampling Procedures on Site

Revision: 4 Replaces: 4/29/09 Effective: 8/31/09

sampling may not occur at the end of a calendar year because the results would represent sampling

efforts from two different years.

5.3 Sample Designation and Amount

5.3.1 MPO provides “Fact Sheets” and “Quick Reference Guides” that include collection

information for each commodity. Fact Sheets contain statements regarding the size, variety, list of

acceptable and unacceptable products for collection, ethylene sensitivity, and special

packing/shipping instructions. Fact Sheets are not comprehensive, but serve as a reference to be

used in conjunction with MDP SOPs. Quick Reference Guides summarize commodity types that are

unacceptable to collect (for all commodities) and also provide details on specially requested e-SIF

information.

5.3.2 A commodity sample consists of 3 sub-samples taken from an individual box/carton at a

given site. All three sub-samples shall have the same lot number.

5.3.3 Besides collecting one set of commodity samples from separate collection sites in a State, it

is also acceptable to collect one commodity sample from each of two different boxes at a single site

to reduce the number of collection sites. It is preferred that each box represent a different grower,

packer, or distributor. However, if the collection site does not carry multiple growers, packers, or

distributors of the product, it is acceptable to collect the second commodity sample from another box

of products with a different lot number.

5.3.4 The amount per sample, as designated by MPO, shall be collected for each commodity.

Information regarding the amount (number of units or weight) of sample collected will be provided

in the Shipping Assignment Chart by the MPO Sampling Manager, or designee, prior to the

beginning of each new quarter [refer to MDP SAMP PROC-01, Section 5.7]. The targeted sample

size will also be noted on each commodity’s Fact Sheet.

5.3.5 For some commodities, one entire unit per sub-sample is required, regardless of its size (for

example, cantaloupe). For other commodities, the collection of a specific weight (for example,

lettuce) is required. In the instances where a collection weight is specified, the sample collector must

collect within ±20% of the specified weight if the specified weight is greater than 100 grams (3.5
United States Department of Agriculture

Agricultural Marketing Service, Science & Technology

Microbiological Data Program

SOP No: MDP SAMP PROC-02 Page 6 of 14

Title: MDP Sampling Procedures on Site

Revision: 4 Replaces: 4/29/09 Effective: 8/31/09

ounces) and within ±10% of the specified weight if the specified weight is less than 100 grams (3.5

ounces).

5.3.6 Sample collectors may not “sub-sample” a commodity that is already pre-packaged in an

individual bag or plastic container. Explicitly, sample collectors may not open a processed or prepackaged “ready-to-serve” bag or plastic container to remove a portion of the commodity to create a

sub-sample. An example would be for the commodity alfalfa sprouts: a 3-lb bag or container of

alfalfa sprouts may not be opened to obtain one, two, or three individual 3-oz. samples. A subsample in this case must consist of one unopened bag or plastic container. For large, institutionalsized bags, the collector may be requested to collect and ship a single bag as a commodity sample

from which laboratory personnel will select and remove three sub-samples. When in doubt,

collectors should refer to Fact Sheets and Shipping Assignment Charts for details on each

commodity sample.

5.4 Sampling Procedures for Fresh Commodities

Fresh commodities refer to raw, whole produce (i.e., lettuce, tomatoes, celery bunches, etc.). Fresh

commodities that are washed, brushed, cut, or bagged as part of normal packing procedures are

acceptable as defined in each commodity’s Fact Sheet and Shipping Assignment Chart.

5.4.1 Procedures for Selecting Fresh Commodity Samples at Collection Sites

5.4.1.1 Sample collectors are responsible for carrying the necessary reference documents

with them when sampling:

 Fact Sheets

 Quick Reference Guides

 Access to SOPs

 Blank paper SIF forms

 Site List

 Current Shipping Assignment Chart

 Current collection schedule

 Phone numbers of all active sampling sites
United States Department of Agriculture

Agricultural Marketing Service, Science & Technology

Microbiological Data Program

SOP No: MDP SAMP PROC-02 Page 7 of 14

Title: MDP Sampling Procedures on Site

Revision: 4 Replaces: 4/29/09 Effective: 8/31/09

5.4.1.2 Samples shall be collected at sites that include chain store distribution centers,

warehouses, and terminal markets where each vendor is assigned an individual site code.

Refer to MDP SAMP PROC-01, Section 5.1.4 for exceptions.

5.4.1.3 When selecting a pallet/group to be sampled at a vendor site, the sample collector

shall use an appropriate means of random selection that is outlined in the State’s internal

Sampling Standard Operating Procedures (SOPs). These SOPs shall be kept on file by the

State Sampling Manager. The random selection process used by the sample collectors must

be acceptable to both the National Agricultural Statistical Service (NASS)statistician and the

State Sampling Manager.

5.4.1.4 Personnel at collection sites may randomly select a box or crate of product and have it

available for the sample collector to pick-up. The sample collector shall request that the

product remain in a refrigerated area of the collection site until sample pick-up if that

commodity would normally require refrigeration. Collection site personnel may not collect

sub-samples from a box/crate.

5.4.1.5 Once a pallet/group has been randomly chosen, sample collectors must collect all

three (3) sub-samples from the same box and that have the same lot number. Sample

collectors should make every attempt to locate and record brand name; grower, packer, and

distributor information; and country of origin.

5.4.1.6 Sample collectors shall be careful to select individual fruit or vegetables that are in

good condition, without any noticeable bruises, decay, or other visible defects. Additional

information regarding sampling of fresh fruit and vegetables is provided on commodity Fact

Sheets.

5.4.1.7 Sample collectors shall take note of any expiration or use-by date marked on the

commodity to be collected and record it on the e-SIF. Sample collectors may not collect a

commodity for which the expiration date has passed. A “Best Used By” date is not the same

as an expiration date and only describes possible quality changes over time. Sample

collectors may collect samples after a “Best Used By” date if the quality of the product has

not been compromised.
United States Department of Agriculture

Agricultural Marketing Service, Science & Technology

Microbiological Data Program

SOP No: MDP SAMP PROC-02 Page 8 of 14

Title: MDP Sampling Procedures on Site

Revision: 4 Replaces: 4/29/09 Effective: 8/31/09

5.4.1.8 If an entire case or carton of product is purchased, samples should, if at all possible,

be collected and bagged in the warehouse facility to avoid exposure to inclement weather,

high or sub-freezing temperatures, and external contamination possibilities. If necessary,

however, the entire case or carton of product may be taken to a more convenient location

before selecting the sub-samples, provided that no more than 30 minutes will lapse before

removing the samples and sufficient precautions are taken to ensure the samples remain in

optimum condition and are not contaminated by external factors. Perishable products must

be stored at refrigerated temperatures if the transfer/transit time exceeds 30 minutes before

packaging for shipment is initiated.

5.4.1.9 Additional information regarding the sampling ofspecific fresh fruit and vegetables

will be provided, as necessary, in writing to State Sampling Managers by the MPO Sampling

Manager.

5.4.2 Special Sampling Techniques for the Collection of MDP Samples

5.4.2.1 For perishable samples, insulated sample transport containers must be pre-cooled to a

refrigerated temperature prior to sample collection. If shipping containers are used to store

and transport perishable samples, they too must be pre-cooled to a refrigerated temperature

prior to sample collection.

5.4.2.2 All loose and/or perishable produce must be collected aseptically. Aseptic collection

means that samples will be collected with the use of sterile glovesin a manner that will avoid

contact with any foreign objects which may contaminate the sample.

5.4.2.3 The same sterile gloves may be used for all three (3) subsamples of a given

commodity obtained from a single box. New sterile gloves must be worn for each new box

and/or lot number of a given commodity.

5.4.2.4 Sample collectors must use a separate sterile plastic bag for each loose and/or

perishable sub-sample. For example, sample collectors must use three (3) sterile bags to

collect the three (3) sub-samples from a given box or carton.
United States Department of Agriculture

Agricultural Marketing Service, Science & Technology

Microbiological Data Program

SOP No: MDP SAMP PROC-02 Page 9 of 14

Title: MDP Sampling Procedures on Site

Revision: 4 Replaces: 4/29/09 Effective: 8/31/09

5.4.2.5 The produce boxes or cartons and sterile sampling bags must be opened before the

sample collector puts on sterile gloves. Loose and/or perishable produce being sampled

must be handled only when wearing sterile gloves.

5.4.2.6 Each sub-sample must carefully be placed into its sterile bag so that the product is not

broken, bent, or bruised. The sample collector must not permit ungloved arms or clothing to

enter a sterile bag.

5.4.2.7 If a sterile bag is used that does not have a twist-and-fold closing mechanism, the

sample collector should refer to State internal SOP for approved closure procedures.

Laboratory personnel must be able to open the sterile bags without tearing the bag to avoid

potential product contamination. State Internal SOPs shall dictate any sub-sample labeling

requirements.

5.4.2.8 After each loose and/or perishable sub-sample has been placed in its separate sterile

plastic bag, each set ofsub-samplesfrom a particular box shall be placed together in a larger

plastic bag. (The outer plastic bag contains the entire box or carton sample.) The outer

plastic bag is not required to be sterile. Paper bags are not acceptable for use with any loose

and/or perishable MDP samples.

5.4.2.9 Productsthat are hermetically sealed (closed by the packer by means that prevent gas

or vapor from entering or escaping the bag, jar, or can) need not be handled with sterile

gloves or placed in sterile bags. However, products in sealed bags, sealed clamshells, or

other sealed containers that have small holes or other venting apertures in them do not

require handling with sterile gloves, but they must be placed in sterile bags. Guidelines for

special or unique situations will be placed on each commodity’s Fact Sheet. This paragraph

provides minimal requirements; through internal SOPs, States may elect to require sterile

gloves and bags for use with all MDP commodities.

5.4.2.10 The outer plastic bag containing the sub-samples shall be sealed in a manner that

any attempt to tamper with the contents would easily be noticed. A detailed description of

the tamper-proofing method used shall be included as part of the State's internal SOPs for
United States Department of Agriculture

Agricultural Marketing Service, Science & Technology

Microbiological Data Program

SOP No: MDP SAMP PROC-02 Page 10 of 14

Title: MDP Sampling Procedures on Site

Revision: 4 Replaces: 4/29/09 Effective: 8/31/09

sampling. These SOPs must be kept on file by the State Sampling Manager. If the sample is

hand delivered to the laboratory, tamper proofing methods are optional, provided chain of

custody is maintained. The tamper proofing mechanism shall be dated and initialed by the

sample collector.

5.4.2.11 Each outer bag that contains a set of 3 sub-samples shall be labeled with

information that uniquely identifiesthe commodity sample. The following information must

be included on each sample label: 2-digit State of collection, 6-digit date (yy/mm/dd), 4-digit

site code number, 2-digit commodity code, 3-digit receiving laboratory code, a “P” for proxy

site in the Source ID box if a proxy site is sampled, and name of person who collected and

packed the sample.

5.4.2.12 All information may be pre-entered on the label except for the site number, date,

and whether an alternate and/or proxy site was sampled. If the samples are packed on site,

all information for a particular sample shall be unequivocally identified before leaving the

site.

5.4.2.13 Pin holesfor ventilation may NOT be placed in the sterile sample bags orthe larger,

outer plastic bag.

5.4.2.14 After the outer plastic bag containing the loose or perishable commodity sample (set

of 3 sub-samples) has been labeled and tamperproofed, it must immediately be placed in a

pre-cooled insulated container. If the situation requires that a paper Sample Information

Form (SIF) be included with the commodities, the completed form must be placed in the

shipping container with the commodities in a separate sealed plastic bag [refer to MDP

SAMP PROC-03, Section 5.1.11].

5.4.2.15 Sterile bags and gloves shall be purchased from a source(s) approved by the

USDA/AMS Sampling Manager after consultation with the State laboratory(ies) to ensure

that both products or lots have been certified as sterile. Sterile whirl paks or sterile nonstrainer stomacher bags may be used depending on the size of the sample.
United States Department of Agriculture

Agricultural Marketing Service, Science & Technology

Microbiological Data Program

SOP No: MDP SAMP PROC-02 Page 11 of 14

Title: MDP Sampling Procedures on Site

Revision: 4 Replaces: 4/29/09 Effective: 8/31/09

5.4.2.16 When collecting and packaging more than one commodity at the same site (or even

on the same day), the sample collector shall prevent potential cross-contamination between

the samples.

5.5 Purchasing Samples

5.5.1 The sample collector shall make payment to the appropriate site/vendor(s) as necessary.

5.5.2 Exact method of payment (e.g., cash or State voucher) is determined by the individual States.

5.5.3 A receipt must be provided by the vendor and retained by the State for all sample payments

for a two year period. After two years, State Sampling Managers may transfer these receipts to a

Federal Records Center (FRC) by completing form SF-135 for Supporting Data Packages (refer to

template in Attachment 1, example in Attachment 2, and FRC addresses in Attachment 3 in this

SOP) and follow directions in MDP DATA-02. MPO should be contacted for any questions

concerning the disposition or transfer of records or if a State wishes to transfer records within a

timeframe shorter than two years.

5.5.4 The sample collector may purchase either the required sample amount or the entire case of

product as required by the vendor.

5.5.5 If an entire case is purchased, records must be kept and maintained for two years by the States

as to the disposal of the unused product (donated, left with vendor, discarded, etc.). After two years,

State Sampling Managers may transfer these records to an FRC by completing form SF-135 for

Supporting Data Packages (refer to template in Attachment 1, example in Attachment 2, and FRC

addresses in Attachment 3 in this SOP) and follow directions in MDP DATA-02. MPO should be

contacted for any questions concerning the disposition or transfer of records or if a State wishes to

transfer records within a timeframe shorter than two years.

5.5.6 Payment for samples should approximate the local retail price, but an additional amount may

be added, as appropriate, for the vendor's time and trouble.
United States Department of Agriculture

Agricultural Marketing Service, Science & Technology

Microbiological Data Program

SOP No: MDP SAMP PROC-02 Page 12 of 14

Title: MDP Sampling Procedures on Site

Revision: 4 Replaces: 4/29/09 Effective: 8/31/09

5.5.7 Specific procedures/requirements regarding the purchase of MDP samples shall be explained

as part of the State's internal SOPs for sampling.
United States Department of Agriculture

Agricultural Marketing Service, Science & Technology

Microbiological Data Program

SOP No: MDP SAMP PROC-02 Page 13 of 14

Title: MDP Sampling Procedures on Site

Revision: 4 Replaces: 4/29/09 Effective: 8/31/09

Jo Kraemer 8/31/09

Revised By: Jo Kraemer Date

Sampling Manager, Microbiological Data Program

8609 Sudley Road, Suite 206

Manassas, VA 20110

(703) 330-2300

Tim Parker 8/31/09

Reviewed By: Tim Parker Date

Presiding Member, Sampling Advisory Committee

New York Department of Agriculture & Markets

New York State Fairgrounds Art and Home Center

581 State Fair Blvd.

Syracuse, NY 13209

(315) 487-0582

Diana Haynes 8/31/09

Approved By: Diana Haynes Date

Technical Director, Microbiological Data Program

8609 Sudley Road, Suite 206

Manassas, VA 20110

(703) 330-2300

Martha Lamont 08/31/09

Approved By: Martha Lamont Date

PDP Program Administrative Director, Microbiological Data Program

8609 Sudley Road, Suite 206

Manassas, VA 20110

(703) 330-2300

ORIGINAL SIGNATURE PAGE MAINTAINED BY USDA, AMS, SCIENCE & TECHNOLOGY, MONITORING PROGRAMS OFFICE

ELECTRONICALLY REPRODUCED SIGNATURE
United States Department of Agriculture

Agricultural Marketing Service, Science & Technology

Microbiological Data Program

SOP No: MDP SAMP PROC-02 Page 14 of 14

Title: MDP Sampling Procedures on Site

Revision: 4 Replaces: 4/29/09 Effective: 8/31/09

Revision 4

 Changed paragraph 5.4.2.4 to show that the same sterile gloves may be used for all three

subsamples in a box.

 In paragraph 5.3.3, clarification was made regarding the collection of samples from two

boxes at one site.
RECORDS TRANSMITTAL AND RECEIPT Complete and send original and one copy of this form to the appropriate Federal Records

Center for approval prior to shipment of records. See specific instructions on reverse.

PAGE

1

OF

PAGES

1 TO (Complete the address for the records center serving your area as shown in 36 CFR

1228.150.)

5 FROM (Enter the name and complete mailing address of the office retiring the records. The

signed receipt of this form will be sent to this address.)

Federal Records Center

 

2 AGENCY

TRANSFER

AUTHORIZATION

TRANSFERRING AGENCY OFFICIAL (signature and title) DATE

3

AGENCY

CONTACT

TRANSFERRING AGENCY LIAISON OFFICIAL (Name, office and telephone No)

4 RECORDS

CENTER

RECEIPT

RECORDS RECEIVED BY (Signature and Title) DATE  

Fold Line 

6 RECORDS DATA

ACCESSION NUMBER

VOLUME

(cu. ft.)

AGENCY

BOX

NUMBER

S

SERIES DESCRIPTION

(with inclusive dates of records) RESTRICTION

DISPOSAL

AUTHORITY

(schedule and item

number)

DISPOSAL

DATE

COMPLETED BY RECORDS CENTER

RG FY NUMBE

R

LOCATION

SHELFPLAN

CONT.T

YPE

AUTO.DISP.

(a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m)

NSN 7540-00-634-4093 135-107 Standard Form 135 (Rev. 7-85) Facs

Prescribed by NARA

36 CFR 1228.152

MDP SAMP PROC-02, rv4, Attachment 1
RECORDS TRANSMITTAL AND RECEIPT Complete and send original and one copy of this form to the appropriate Federal Records

Center for approval prior to shipment of records. See specific instructions on reverse.

PAGE

1

OF

PAGES

1 TO (Complete the address for the records center serving your area as shown in 36 CFR

1228.150.)

5 FROM (Enter the name and complete mailing address of the office retiring the records. The

signed receipt of this form will be sent to this address.)

Federal Records Center



USDA-AMS-S&T

Monitoring Programs Office

8609 Sudley Road, Suite 206

Manassas, VA 20100 

(Type your Fed. Rec. Ctr. Name/Address, see Attach. 3

list)

2 AGENCY

TRANSFER

AUTHORIZATION

TRANSFERRING AGENCY OFFICIAL (signature and title)

Chris Pappas, Chemist (or current liaison)

DATE

Current Date

3

AGENCY

CONTACT

TRANSFERRING AGENCY LIAISON OFFICIAL (Name, office and telephone No)

(Type Sampling Manager’s name or point of contact)

4 RECORDS

CENTER

RECEIPT

RECORDS RECEIVED BY (Signature and Title) DATE  

Fold Line 

6 RECORDS DATA

ACCESSION NUMBER

VOLUME

(cu. ft.)

AGENCY

BOX

NUMBER

S

SERIES DESCRIPTION

(with inclusive dates of records) RESTRICTION

DISPOSAL

AUTHORITY

(schedule and item

number)

DISPOSAL

DATE

COMPLETED BY RECORDS CENTER

RG FY NUMBE

R

LOCATION

SHELFPLAN

CONT.T

YPE

AUTO.DISP.

(a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m)

8

1

2-3

4-8

United States Department of Agriculture

Agricultural Marketing Service

S&T, Monitoring Programs Office

MICROBIOLOGICAL DATA PROGRAM

SUPPORTING DOCUMENTATION (Name

of State Agency)

Food Donation Receipts, 1/2005-12/2007

Vendor Payment Receipts, 1/2005-12/2007

Hand-Written data for Sample Information

Forms, 1/2005-12/2007

R

NSN 7540-00-634-4093 10-14135-107 Standard Form 135 (Rev. 7-85) Facs

Prescribed by NARA

36 CFR 1228.152

MDP SAMP PROC-02, rv4, Attachment 2
USDA/AMS Microbiological Data Program

Designated Federal Records Centers

State Agency Region Send to:

Name Address

California Department of Pesticide Regulation Pacific Region Federal Records Center 1000 Commodore Drive

California Department of Food and Agriculture San Bruno, CA 94066-2350

Colorado Department of Agriculture Rocky Mountain Region Federal Records Center Bldg. 48, Denver Federal Center

West 6th Avenue and Kipling Street

Denver, CO 80225-0307

Florida Department of Agriculture and Consumer Services Southeast Region Federal Records Center 4712 Southpark Blvd.

Ellenwood, GA 30294

Maryland Department of Agriculture Washington National Federal Records Center 4205 Suitland Road

Records Center Suitland, MD 20746-8001

Michigan Department of Agriculture Great Lakes Region Federal Records Center 7358 South Pulaski Road

Chicago, IL 60629-5898

Minnesota Department of Agriculture Great Lakes Region Federal Records Center 7358 South Pulaski Road

Chicago, IL 60629-5898

Montana Department of Agriculture Rocky Mountain Region Federal Records Center Bldg. 48, Denver Federal Center

West 6th Avenue and Kipling Street

Denver, CO 80225-0307

New York Department of Agriculture and Markets Northeast Region Federal Records Center National Archives-Central Plains Region

200 Space Center Drive

Lee’s Summit, MO 64064-1182

Ohio Department of Agriculture Great Lakes Region Federal Records Center Federal Records Center – Dayton

3150 Springboro Road

Dayton, OH 45439-1883

Texas Department of Agriculture Southwest Region Federal Records Center 1400 John Burgess Drive

Fort Worth, TX 76140

Washington State Department of Agriculture Pacific Alaska Region Federal Records Center 6125 Sand Point Way NE

Seattle, WA 98115-7999

Wisconsin State Department of Agriculture Great Lakes Region Federal Records Center 7358 South Pulaski Road

Chicago, IL 60629-5898

MDP SAMP PROC 02 , Rv 4, Attachment 3