Distribution: FGIS, OSP Originating Office: FMD OD

United States Department of Agriculture

Agricultural Marketing Service

Federal Grain Inspection Service

Program Notice FGIS-PN-23-01 October 6, 2022

The U.S. Department of Agriculture (USDA) prohibits discrimination in its programs on the basis of race, color, 

national origin, sex, religion, age, disability, political beliefs, and marital or familial status. (Not all prohibited 

bases apply to all programs.) Persons with disabilities who require alternate means for communication of program 

information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and 

TDD).

To file a complaint, write to the USDA, Office of Civil Rights, Room 326-W, 1400 Independence Avenue, SW, 

Washington, DC 20250-9410, or call (202) 720-5964 (voice and TDD). USDA is an equal employment opportunity 

employer.

COMPLETING DATA COLLECTION DOCUMENTS

Contents

COMPLETING DATA COLLECTION DOCUMENTS ��������������������������������������������������������1

1.PURPOSE �������������������������������������������������������������������������������������������������������������������������

2.REPLACEMENT HIGHLIGHTS �����������������������������������������������������������������������������������������

3.BACKGROUND �����������������������������������������������������������������������������������������������������������������

4.POLICY ���������������������������������������������������������������������������������������������������������������������������������

5.FILING INSTRUCTIONS �������������������������������������������������������������������������������������������������

6.QUESTIONS �������������������������������������������������������������������������������������������������������������������������

7.ATTACHMENTS �����������������������������������������������������������������������������������������������������������������
FGIS Notice PN-23-01 October 6, 2022

Page 2

1. PURPOSE

This program notice provides updated guidance to FGIS field office, official agencies, 

and cooperators on preparing and submitting the required FGIS-922, “Inspection and 

Weighing Report”, the FGIS-938, “Report of Grain Inspection & Weighing for Export”, 

and the FGIS-930, “Federal Grain AMA Output Report”. The changes simplify the 

preparation and submission of the required information.

2. REPLACEMENT HIGHLIGHTS

This program notice replaces FGIS-PN-17-02 FGIS-930, AMA Output Report and 

amends the instructions in Grain Inspection Handbook IV, Chapter 4, Data Collection 

Forms

3. BACKGROUND 

The Federal Grain Inspection Service (FGIS) has simplified the FGIS-922, “Inspection 

and Weighing Report” and the FGIS-930, “Federal Grain AMA Output Report” to 

standardize data collection, provide for daily tracking on the “FGIS 922 Detail Sheet”, 

automatic calculations on the FGIS-922 monthly form, and upload of data through DEC. 

FGIS has reduced the information collected on the FGIS-930, “Federal Grain AMA 

Output Report” to data not collected in other data sources.

4. POLICY

Official Service Providers (OSPs) will use DEC for reporting the FGIS-922, “Inspection 

and Weighing Report”, the FGIS-938, “Report of Grain Inspection & Weighing for 

Export”. OSPs will submit the FGIS-930, “Federal Grain AMA Output Report” to their 

supervising FGIS field office. This program notice will be implemented on October 1, 

2022

5. FILING INSTRUCTIONS

File a copy of this program notice with Grain Inspection Handbook IV – Forms and 

Certificates. The handbook will be revised at a later date.

6. QUESTIONS

Direct any questions concerning this program notice to AMS - FGIS Policies Procedures 

and Market Analysis Branch or email to: FGISOnlineSupport@usda.gov

7. ATTACHMENTS

Images of FGIS- 922, FGIS-938, and FGIS 930 are attached, with instructions.
FGIS Notice PN-23-01 October 6, 2022

Page 3

ATTACHMENT

FGIS-922, “INSPECTION AND WEIGHING REPORT”

The FGISonline Domestic/Export Counts (DEC) collects the number of inspection and 

weighing services performed under the United States Grain Standards Act (USGSA) 

by type of carrier monthly. The information source for the DEC is the Inspection and 

Weighing Report (FGIS-922).

Form FGIS-922 is completed by all official agencies and field offices. Information tracked 

daily on the FGIS 922 Detail Sheet is rolled up, calculated monthly and populated on 

the FGIS-922 form. The form FGIS-922 is used by OSPs and FGIS field offices to 

enter data into the DEC for data not collected or differentiated in other data sources for 

required reporting. This data is also used by FGIS to assess FGIS supervision of official 

inspection and weighing services fees for services performed by official agencies. 

The form records the type and number of inspection and weighing services performed 

under the USGSA, as amended, and implements section 800.155(a) of the regulations. 

The form includes the inspection and weighing services as listed in the USGSA Service 

Table for both Canada and the United States.

a. Responsibilities for completing for FGIS-9

(1) Agency Responsibilities. Monthly, each agency must:

(a) Report the number and type of each official inspection and weighing

service performed by the official agency in DEC. Review all 

submissions for completeness and accuracy . Report only those 

services performed under the authority of the USGSA. Do not include 

inspections and weighing services performed under the Agricultural 

Marketing Act of 1946 (AMA).

(b) Use the completed form(s) to enter the data into DEC no later than 

5 working days after the end of the reporting month. (Agencies that 

cannot meet the deadline, must notify their FGIS field office and 

provide a reasonable completion date not to exceed 10 working days 

after the end of the reporting month.)

(c) Submit all corrections to previous reports to, DEC Administrators. 

Clearly mark corrected reports “CORRECTED” at the top of the form.

(2) FGIS Field Office Responsibilities

(a) Report the number and type of each official inspection and weighing 

service performed by the FGIS field office. Report only those services 

performed under the authority of the USGSA. Do not include 

inspection and weighing services performed under the Agricultural 
FGIS Notice PN-23-01 October 6, 2022

Page 4

Marketing Act of 1946 (AMA).

(b) Use the completed form(s) to enter the data into DEC no later than 5 

working days after the end of the reporting month. 

(c) Submit all corrections to previous reports to, DEC Administrators. Clearly 

mark corrected reports “CORRECTED” at the top of the form.

(3) Availability of Forms. The FGIS-922 is available on the “FGIS Forms”
FGIS Notice PN-23-01 October 6, 2022

Page 5

The data you report on the FGIS-922 will be reported in FGIS’ 

Quarterly and Annual Reports to Congress, so please ensure your 

data is accurate and complete.
FGIS Notice PN-23-01 October 6, 2022

Page 6

Instructions for Completing

FGIS-922, “Inspection and Weighing Report”

1. Enter 4 digits to show the month/year for which the report was prepared (i.e., 

MMYY format).

2. Enter the 6-digit code for the specified service point, main service point of official 

agency, or the FGIS service point where the inspection and/or weighing services

were performed. Refer to your MyFGIS profile under Service Points for the 

respective code numbers

3. Enter the official abbreviation of the Service Provider (FGIS field office, delegated 

 State or designated official agency).

4. Number of Inspections: the following definitions apply to the columns:

Truck – Total number of domestic and export truck and trailer sample-lot

inspections performed.

Rail – Total number of domestic and export railcar sample-lot inspections 

performed. For the inspection of a composite sample or when a loading log 

is used for a unit train, report the number of carriers represented by the 

composite sample that are recorded on the loading log. For example, a five-car 

composite sample is reported as 5 rail and a 100-car unit train with five car 

sublots is reported as 100 rail. 

Barge – Total number of domestic sample-lot inspections performed. Do not 

include containerized cargo inspections.

Local – Total number of pounds (lbs) for local-movement inspections performed. 

Local inspections include grain offered for inspection under a local movement 

(not “IN” movement, “OUT movement”, or Export). For example, in-house bin 

transfers or bin samples. Also, this includes grain offered for shipment that is 

not shipped after inspection and is unloaded or returned to the house (e.g., 

run-backs, elevator elected return (EER), material portions (MP) returned, 

weighbacks, or off grade containers unloaded). 

Definitions per 7 CFR 800

“LOCAL” movement. A bin run or other inhouse movement, or grain in bins, 

tanks, or similar containers which are not in transit or designed to transport grain.

“IN” movement. A movement of grain into an elevator, or into or through a city, 

town, port, or other location without a loss of identity.

“OUT” movement. A movement of grain out of an elevator or out of a city, town, rt, 

or other location.
FGIS Notice PN-23-01

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Attachment

October 6, 2022

Export grain. Grain for shipment from the United States to any place outside 

thereof.

Sacked – Total number of pounds (lbs) for sample-lot inspections and weight 

lots performed on sacked grain in a warehouse. When sampling or otherwise 

inspecting sacked grain in a warehouse on which the loading of the final carrier is 

officially witnessed during the same reporting period, count the inspection by the 

carrier type instead of reporting pounds in the SACKED column. For example, if 

an agency sampled sacked grain for grade in a warehouse one week and then 

observed the loading of that lot into two barges the next week, the service should 

be reported as a 2 in the BARGE column.

Submitted – Total number of submitted sample inspections performed.

Reinspections, Appeals, Board Appeals – Subsequent inspections of the original 

file sample. This data is being collected separately from this form and should not 

be reported

5. For the inspection report use the following instructions.

Official Original Inspection Service. Enter the number of truck, rail, barge, and 

submitted that received original inspections (full grade, factor only, and official 

criteria only inspections). Any carrier that is dumped, and then reloaded with the 

same or different grain, sampled, and inspected should be counted again as an 

official original inspection service (this is not reinspection because the grain has 

lost its identity and is required to be resampled and inspected). Enter the pounds 

for local and sacked lots that received original inspections (full grade, factor only, 

and official criteria only inspections). Do not count reinspections, appeals or board 

appeals, official commercial inspections, and warehouseman sample services. 

Official Commercial Inspection Service (OCIS). Enter the number of truck, rail, 

barge, and submitted that received an OCIS inspection (full grade, factor only, 

and official criteria only inspections). Enter the pounds for local and sacked 

lots that received an OCIS inspection (full grade, factor only, and official criteria 

only inspections). Do not count reinspections, appeals or board appeals, and 

warehouseman sample services. 

Definition per FGIS Directive 9180.55 Section 3.b.

There are two types of official commercial inspection services: official commercial 

sample-lot inspection services and official commercial submitted sample inspection 

services

(1) Official commercial sample-lot inspection services consist of official service 

providers sampling identified lots of grain, rice, or graded commodities and 

analyzing the lots for grade, official factors, official criteria, or any combination
FGIS Notice PN-23-01

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Attachment

October 6, 2022

thereof, according to the Official U.S. Standards for Grain, Rice, and Graded 

Commodities, this directive, other FGIS instructions, and the request for 

inspection

(2) Official commercial submitted sample inspection services consist of an 

applicant, or their agent, submitting grain, rice, or graded commodity 

samples to an official service provider to analyze for grade, official factors, 

official criteria, or any combination thereof, according to the Official U.S. 

Standards for Grain, Rice, or Graded Commodities, this directive, other FGIS 

instructions, and the request for inspection.

Warehouseman Sample. Enter the number of truck, rail, and barge that received 

warehouseman sample (yellow certificate) inspections (full grade, factor only, and 

official criteria only inspections).

Sample Only. Enter the number of truck, rail, and barge that received only official 

sampling services. Enter the pounds for sacked lots that received only official 

sampling services.

6. For the Weighing Report use the following instructions.

Number of Weighings: The following definitions apply to each carrier type:

 Class X Weighing Only. Enter the number of truck, rail, barge, local and sacked 

that received Class X Weighing only (carriers weighed not in conjunction with 

another service reported in the Inspection Report section of this form). 

Any carrier that is dumped, reloaded and weighed should be counted again (a 

second weighing of the original carrier). 

Definition per 7 CFR 800.75(g)

Class X weighing service. This service consists of official personnel.

(1) completely supervising the loading or unloading of an identified lot of grain 

 and

(2) physically weighing or completely supervising approved weighers weighing

 the grain

Note: Class X Weighing Only data is only used for supervision billing, so only 

Official Agencies and State Agencies are required to complete these fields.

The following definitions apply to each carrier type:

Truck – Total number of trucks or trailers when Class X weighing is the only service 

performed. 
FGIS Notice PN-23-01

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Attachment

October 6, 2022

Rail – Total number of railcars when Class X weighing is the only service performed. 

Count each railcar of a unit train as a separate carrier.

Barge – Total number of barges when Class X weighing is the only service performed.

Local –Total number of pounds (lbs) for local-movement where Class X weighing is 

the only service performed. Local weighing includes grain offered for Class X weighing 

under a local movement (not “IN” movement, “OUT movement”, or Export). For example, 

in-house bin transfers or bin samples. Also, this includes grain offered for shipment that 

is not shipped after weighing and is unloaded or returned to the house (e.g., run-backs, 

elevator elected return (EER), weighbacks, or unloaded containers). 

Definitions per 7 CFR 800

“LOCAL” movement. A bin run or other inhouse movement, or grain in bins, tanks, 

or similar containers which are not in transit or designed to transport grain

“IN” movement. A movement of grain into an elevator, or into or through a city, 

town, port, or other location without a loss of identity.

“OUT” movement. A movement of grain out of an elevator or out of a city, town, 

port, or other location.

Export grain. Grain for shipment from the United States to any place outside 

thereof.

Sacked – Total number of pounds (lbs) for sacked lots in a warehouse where Class X 

weighing is the only service performed.

Class Y Weighing Only. Enter the number of truck, rail, barge, local and sacked that 

received Class Y weighing only (carriers weighed not in conjunction with another service 

reported in the Inspection Report section of this form).

Definition per 7 CFR 800.75(h).

Class Y weighing service. This service consists of;

(1) approved weighers physically weighing the grain and;

(2) official personnel partially or completely supervising the loading or unloading 

of an identified lot of grain.

The following definitions apply to each carrier type:

Truck – Total number of trucks or trailers when Class Y weighing is the only service 

performed.
FGIS Notice PN-23-01

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Attachment

October 6, 2022

Rail – Total number of railcars when Class Y weighing is the only service performed. 

Count each railcar of a unit train as a separate carrier.

Barge – Total number of barges when Class Y weighing is the only service performed.

Local – Total number of pounds (lbs) for local-movement where Class Y weighing is 

the only service performed. Local weighing includes grain offered for Class Y weighing 

under a local movement (not “IN” movement, “OUT movement”, or Export). For example, 

in-house bin transfers or bin samples. Also, this includes grain offered for shipment that 

is not shipped after weighing and is unloaded or returned to the house (e.g., run-backs, 

elevator elected return (EER), weighbacks, or unloaded containers). 

Definitions per 7 CFR 800

“LOCAL” movement. A bin run or other inhouse movement, or grain in bins, tanks, 

or similar containers which are not in transit or designed to transport grain

“IN” movement. A movement of grain into an elevator, or into or through a city, 

town, port, or other location without a loss of identity.

“OUT” movement. A movement of grain out of an elevator or out of a city, town, 

port, or other location.

Export grain. Grain for shipment from the United States to any place outside 

thereof.

Sacked – Total number of pounds (lbs) for sacked lots in a warehouse where Class Y 

weighing is the only service performed.

Class Y Weighing with Inspection. Enter the number of truck, rail, barge, local and 

sacked that received Class Y weighing in conjunction with another service (official 

original, official commercial, or warehouseman sample) that was reported in the 

Inspection Report section of this form. 

Any carrier that is dumped, reloaded, sampled, inspected and weighed should be 

counted again (a second inspection and weighing of the original carrier). 

The following definitions apply to each carrier type:

Truck – Total number of trucks or trailers where Class Y weighing was performed in 

conjunction with another service.

Rail – Total number of railcars where Class Y weighing was performed in conjunction 

with another service. Count each railcar of a unit train as a separate carrier.

Barge – Total number of barges where Class Y weighing was performed in conjunction 

with another service.
FGIS Notice PN-23-01

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Attachment

October 6, 2022

Local – Total number of pounds (lbs) for local-movement where Class Y Weighing was 

performed in conjunction with another service. Local inspections include grain offered for 

inspection under a local movement (not “IN” movement, “OUT movement”, or Export). 

For example, in-house bin transfers or bin samples. Also, this includes grain offered 

for shipment that is not shipped after inspection and is unloaded or returned to the 

house (e.g., run-backs, elevator elected return (EER), material portions (MP) returned, 

weighbacks, or off grade containers unloaded). 

Definitions per 7 CFR 800

“LOCAL” movement. A bin run or other inhouse movement, or grain in bins, tanks, 

or similar containers which are not in transit or designed to transport grain

“IN” movement. A movement of grain into an elevator, or into or through a city, 

town, port, or other location without a loss of identity.

“OUT” movement. A movement of grain out of an elevator or out of a city, town, 

port, or other location.

Export grain. Grain for shipment from the United States to any place outside 

thereof.

Sacked – Total number of pounds (lbs) for sacked lots in a warehouse where Class Y 

weighing was performed in conjunction with another service.
FGIS Notice PN-23-01

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Attachment

October 6, 2022

FGIS-938, “REPORT OF GRAIN INSPECTED & WEIGHED FOR EXPORT”

The FGISonline Domestic/Export Counts (DEC) collects information on all export grain 

shipments. It also collects information on outbound non-export shipments from export 

locations where FGIS employees perform inspection and weighing services and nonexport container shipments where official agencies perform inspection and weighing 

services. This is done to enable calculation of the administrative tonnage fees. The 

information source for DEC is the “Report of Grain Inspected and Weighed for Export”, 

the FGIS-938.

Form FGIS-938 is completed in DEC by all official agencies and field offices where 

export grain inspections are performed. Information reported in DEC is used for:

a. Internal Quality Control Purposes. Provide FGIS with grain export informatio

for use in publishing periodic export grain quality reports, reviewing grain 

standards, responding to inquiries about foreign complaints, analyzing othe

aspects of FGIS programs; and

b. External Marketing Information. Provide Departmental and other

Governmental agencies with timely and accurate export grain volume reports

to satisfy their external and internal reporting requirements. Information 

contained in the export shipment reports may not be released by FGIS 

or official agency personnel without approval of the Administrator, Deputy 

Administrator, or the FGIS Freedom of Information Officer, as appropriate.

c. Agency Responsibilities. Each agency must

(1) Complete the FGIS-938 in DEC whenever grain is inspected and/or 

weighed for export and/or non-export container shipments.

(2) Complete a separate form FGIS-938 in DEC for each export lot 

regardless of carrier type. The exception to this is the grouping of single

lot rail car, containers, or trucks. See “Reporting procedures”, f. (1).

(3) A reporting period is a 7-day week from 12:00 AM, Friday through 11:59 

PM Thursday (local times). All DEC entries must be marked verified 

each week by close of business on Fridays. Entries should be submitted 

and marked verified earlier in the week if time allows.

(4) Submit all corrections to previous reports to, DEC Administrators. Clearly 

mark corrected reports “CORRECTED” at the top of the form.

d. FGIS Field Office Responsibilities. Each office must

(1) Complete the FGIS-938 in DEC whenever grain is inspected and/or 

weighed for export.
FGIS Notice PN-23-01

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Attachment

October 6, 2022

(2) Complete a separate form FGIS-938 in DEC for each export lot 

regardless of carrier type. The exception to this is the grouping of single

lot rail car, containers, or trucks. See “Reporting procedures”, f. (1).

(3) A reporting period is a 7-day week from 12:00 AM, Friday through 11:59

PM Thursday (local times). All DEC entries must be marked verified 

each week by close of business on Fridays. Entries should be submitted

and marked verified earlier in the week if time allows.

(4) Submit all corrections to previous reports to, DEC Administrators. Clearly

mark corrected reports “CORRECTED” at the top of the form.

e. Availability of Forms. The FGIS-938 is available on the “FGIS Forms” page. 

f. Reporting Procedures.

(1) For each reporting period, group rail cars, containers, or trucks which 

were certificated as single lots or recertified as combined lots into 

categories of similar grade, grain, special grade, destination, and type

of service. Prepare a separate form FGIS-938 for each reportable

category for each specified service point. A unique Carrier Identification 

must be used for each FGIS-938. When more than 1-day’s activities are 

grouped, use the most recent Date of Service for the “Certificate Date” 

entry on form FGIS-938, however, billing will be based on that reported 

“Certificate Date”.

For example, during the reporting period, rail cars are inspected and/

or weighed for export at two specified service points within an agency

circuit. The following is a record of the daily activities at each location.

Point A

Date of 

Service 

Type 

Service

No. of 

Cars

Grade Grain Quantity 

(lb)

Destination

10/8/22 Insp. Only 12 2 YC 2,100,000 Mexico

10/9/22 Insp/Weigh 30 2 YC 5,250,077 Mexico

10/10/22 Insp/Weigh 45 2 YC 7,875,093 Mexico

10/10/22 Insp. Only 45 2 YC 7,875,000 Mexico
FGIS Notice PN-23-01

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Attachment

October 6, 2022

Point B

Date of 

Service

Type 

Service

No. of 

Cars

Grade Grain Quantity

(lb)

Destination

10/6/22 Insp

Only

30 2 YSB 5,625,000 Mexico

10/6/22 Insp

Only

30 2 YC 5,250,000 Mexico

10/8/22 Insp

Only

30 2 YC 5,250,000 Mexico

10/9/22 Insp

Only

45 2 YSB 8,437,500 Mexico

10/10/22 Insp

Only

50 2 YSB 9,375,000 Mexico

Prepare four DEC records for these shipments. For Point A prepare two DEC 

records. On the first, group the 57 “Insp. Only - 2 YC” rail cars together. Use 

“10/10/22” as the “Certificate Date”. On the second report for Point A, group the 75 

“Insp/Weigh - 2 YC” railcars together. Use “10/10/22” as the “Certificate Date”.

For Point B prepare two more DEC records. On the first, group the 125“Insp. Only 

- 2 YSB” railcars together. Use “10/10/22” as the “Certificate Date”. On the second 

report for Point B, group the 60 “Insp. Only - 2 YC” railcars together. Use “10/8/22” 

as the “Certificate Date”.

(2) Complete a separate DEC record for each railcar lot inspected under the CuSum plan.

(3) Complete a separate DEC record for unit train railcars not graded under the 

Cu-Sum plan, (e.g., railcar samples composited for grading). The same

applies for composite samples for containers. A unique carrier identification 

must be used for each DEC record.

(4) All exported shipments of grain, other than non-standardized grain, are 

reported as DEC Export Shipment Input records.

(5) The following are to be reported as DEC under Miscellaneous Input records:

 

(a) All shipments of non-standardized grain.

(b) All domestic shipments of grain performed by FGIS federal employees 

with continental United States destinations or U.S. territories.

(c) All domestic shipments of grain loaded in shipping containers with 

continental United States destinations or U.S. territories. Administrative

tonnage fees apply to these shipments. 
FGIS Notice PN-23-01

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Attachment

October 6, 2022

(6) Report the most recent inspection results for each lot, regardless of whether 

they represent an original inspection, reinspection, or appeal inspection. If 

review inspection results became available after the form FGIS-938 data was 

entered and the superseding factor results differ from the original inspection 

results, submit a request for a change to the DEC Administrator.
FGIS Notice PN-23-01

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Attachment

October 6, 2022
FGIS Notice PN-23-01

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Attachment

October 6, 2022
FGIS Notice PN-23-01

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Attachment

October 6, 2022

Instructions for Completing Form FGIS-938,

“Report of Grain Inspected and Weighed for Export”

Complete items 1 - 16 for all export shipments. Complete applicable items 17 - 59 for all 

lots loaded into vessels, barges, and railcars inspected under the Cu-Sum loading plan 

or complete applicable items 30-59 for all containers.

1. Enter the field office name.

2. The Thursday reporting period is auto generated from the date of service. 

3. The DEC number is auto generated at the time of entry. 

4. Enter the Date of Service as shown on the certificate (NOT the date the certificate 

was typed) in YYYYMMDD or pick from the calendar drop down.

5. Enter the 6-digit export elevator code or specified service point code (SSP). Use 

the on-line pick list. When you did not grade onsite, but performed official 

weighing, use the SSP of the weighing facility.

6. For work performed by FGIS federal employees at applicant specific service 

points, the GBA customer account number will auto populate. For work performed

by FGIS federal employees at non-applicant specific service points, enter the GBA

customer account number. For work performed by OAs, their GBA customer 

account number will auto populate.

7. Select either Bulk or Sack to indicate the type of shipment.

8. Select the type of service for the shipment: Inspection and Weighing (IW) for 

shipments inspected and weighed; Inspection (I) for shipments only inspected; 

Weighing (W) for shipments only weighed; Phyto Sanitary (PS) for phytosanitary 

only inspections; Witness Transfer (WT) for witness transfer only services; and 

Other (OT) for any other types of service.

9. Enter the vessel name, unit train number, or other appropriate carrier identification.

Do not enter vessel prefixes (M/V, S/S, etc.) and do not include decimals on the 

DEC data entry screen. If the report represents several rail cars, containers, or 

trucks inspected and certified as single lots, enter the identification of one of the 

carriers the lot represents. Each entry must contain a unique identification, if all 

other identifiable information is the same (i.e., weight, grade, destination, etc.). 
FGIS Notice PN-23-01

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Attachment

October 6, 2022

10. Select the appropriate carrier (barge, container, ship, truck, railcars, other). In the 

case of railcars, select Rail (single lot) for all railcars which were certified as single 

lots or single lots recertified as combined lots. Select Rail (Cu-Sum) for all railcars 

which were inspected under the Cu-Sum plan. Select Rail (Composite) for unit 

train railcars not graded under the Cu-Sum plan, and railcar samples that are 

composited for grading. 

11. Select the country of destination from the available destination names. The source

of this list is the U.S. Census Bureau. Contact the DEC Administrator if your 

destination is not available.

12. Select the commodity to include the subclass, class, or grain, whichever is 

 appropriate

13. Select the grade of the lot including the “or better” grade designations where 

appropriate. If the type of service indicated in item 8 is Weighed Only (W), Other 

(OT), Phytosanitary (PS), or Witness Transfer (WT), leave blank.

14. Select the appropriate special grade assignments, if applicable. 

15. Enter the number of sublots inspected whenever the lot was inspected under the 

Cu-Sum uniform loading plan. Otherwise, enter the number of carriers inspected 

and/or weighed. For Miscellaneous Inputs, document the number of carriers, 

sublots, and components separately.

16. Enter the actual weight for ships and other in pounds. For containers, trucks, rail, 

and barges, the standard weight is calculated from the number of carriers based 

on the table below.

Carrier = Pounds Metric Tons

Truck = 52,800 lbs. approx. 23.95 MT

Container = 54,000 lbs. approx. 24.49 MT

Railcar = 220,000 lbs. approx. 99.79 MT

Barge = 3,648,000 lbs. approx. 1,654.70 MT

Pacific Northwest 

(PN) Barge

= 6,707,000 lbs. approx. 3,042.24 MT

Obtain from the elevator personnel the estimated weights for other types of carriers 

which are not weighed.

Note: Complete the following items if the type of carrier in item 10 is Ship, 

Rail (Cu-Sum), or Barge and the type of service in item 8 is (IW) Insp/Weigh 

or (I) Insp. Only.
FGIS Notice PN-23-01

Page 20

Attachment

October 6, 2022

17. Enter the high, low, and average dockage or sunflower seed foreign material

results for the sublots, in hundredths. Enter the certified result to one decimal 

place. Report dockage results for all applicable grains, even if no dockage was 

certified.

18. Enter the average test weight result in hundredths. The block marked Certified is 

optional and for field office or agency use only.

19. Enter the factor averages which are applicable to the subclass, class, or grain. 

Report the results in tenths or as whole numbers as they are certified.

20. Select the appropriate box (Minimum, Maximum, or Average) to indicate the 

moisture load order requirements declared by the applicant, if any, and enter the 

declared percentage. If a moisture load order was not declared, select N/A.

21. Enter the high, low, and average moisture results for the sublots in tenths.

22. Select the appropriate box (Minimum, Maximum, Average, or Ordinary) to indicate 

the protein load order requirements declared by the applicant. If a minimum, 

maximum, or average protein is declared, enter the declared percentage. If protein 

analysis is requested but a specific load order is not declared, select N/A.

23. The basis for wheat protein reported in DEC is a specified moisture basis of

12 percent. Select the box marked Specified Moisture and enter 12.0 percent as 

 the moisture basis

The basis for soybean protein reported in DEC is a specified moisture basis of 

13.0 percent. Select the box marked Specified Moisture and enter 13.0 percent as 

 the moisture basis

The basis for corn protein reported in DEC is on a dry matter basis. Select the box

marked Dry Matter.

The basis for barley protein reported in DEC is on a dry matter basis. Select the 

box marked Dry Matter.

24. Enter the high, low, and average protein results for the sublots in tenths. Report 

only sublot results not composite sample results.

For wheat, report results only on a 12.0 percent moisture basis.

For soybeans, report results only on a 13.0 percent moisture basis.

For corn, report results only on a dry matter basis.

For barley, report results only on a dry matter basis.
FGIS Notice PN-23-01

Page 21

Attachment

October 6, 2022

25. Select the appropriate box (Minimum, Maximum, Average, or Ordinary) to indicate

the oil load order requirements declared by the applicant. If minimum, maximum, or 

average oil is declared, enter the declared percentage. If oil analysis is requested

but a specific load order is not declared, select N/A.

26. The basis for soybean oil reported in DEC is a specified moisture basis of 13.0 

percent. Select the box marked Specified Moisture and enter 13.0 percent as the

 moisture basis

The basis for sunflower seed oil reported in DEC is a specified moisture basis of 

10.0 percent. Select the box marked Specified Moisture and enter 10.0 percent as

 the moisture basis

The basis for corn oil reported in DEC is on a dry matter basis. Select the box 

marked Dry Matter.

27. Enter the high, low, and average oil results for the sublots in tenths. Report only 

sublot results not composite sample results.

For soybeans, report results only on a 13.0 percent moisture basis.

For sunflower, seeds report results only on a 10.0 percent moisture basis.

28. Corn starch results reported in DEC are on a dry matter basis. Select the 

appropriate box (Minimum, Maximum, Average, or Ordinary) to indicate the starch 

load order requirements declared by the applicant. If a minimum, maximum, 

or average starch is declared, enter the declared percentage. If starch analysis is 

requested but a specific load order is not declared, select N/A.

29. Enter the high, low, and average starch results for the sublots in tenths. Report 

only sublot results not composite sample results. Starch results are to be reported

on a dry matter basis.

30. Select requested to indicate if the applicant requested aflatoxin testing on the lot.

Also, select performed to indicate if aflatoxin testing was performed on the lot. Only

aflatoxin performed by FGIS or by an FGIS approved lab should be recorded here.

31. If aflatoxin testing is performed, select the appropriate box (sublot, composite, both 

sublot and composite, or other) to indicate the basis of testing.

32. Enter the number of all screening tests performed with results less than or equal 

to 20 ppb and greater than 20 ppb. This is for all grain tested as part of the lot, 

loaded or not.

33. Enter the number of all quantitative tests performed with results less than or equal 

to 20 ppb and greater than 20 ppb. This is for all grain tested as part of the lot, 

loaded or not.
FGIS Notice PN-23-01

Page 22

Attachment

October 6, 2022

34. When quantitative method is used for the entire lot, enter the average ppb for grain

in the certified lot.

35. Enter the number of rejects not included in the certificated lot determined by either 

 method

36. Select requested to indicate if the applicant requested ochratoxin testing on the 

lot. Also, select performed to indicate if ochratoxin testing was performed on the 

lot. Only ochratoxin tests performed by FGIS or by an FGIS approved lab should

 be recorded here

37. If ochratoxin testing is performed, select the appropriate box (sublot, composite, 

both sublot and composite, or other) to indicate the basis of testing.

38. Enter the number of all qualitative ochratoxin tests performed. This is for all grain 

tested as part of the lot, loaded or not.

39. Enter the number of all quantitative ochratoxin tests performed. This is for all grain

tested as part of the lot, loaded or not.

40. When quantitative method is used for the entire lot, enter the average ppm for 

grain in the certified lot.

41. Enter the number of rejects not included in the certificated lot determined by either

 method

42. Select requested to indicate if the applicant requested zearalenone testing on 

the lot. Also, select performed to indicate if zearalenone testing was performed on 

the lot. Only zearalenone tests performed by FGIS or by an FGIS approved lab 

should be recorded here.

43. If zearalenone testing is performed, select the appropriate box (sublot, composite,

both sublot and composite, or other) to indicate the basis of testing.

44. Enter the number of all qualitative zearalenone tests performed. This is for all grain

tested as part of the lot, loaded or not.

45. Enter the number of all quantitative zearalenone tests performed. This is for all 

grain tested as part of the lot, loaded or not.

46. When quantitative method is used for the entire lot, enter the average ppm for 

grain in the certified lot.

47. Enter the number of rejects not included in the certificated lot determined by either 

 method
FGIS Notice PN-23-01

Page 23

Attachment

October 6, 2022

48. Select requested to indicate if the applicant requested DON testing on the lot. Also,

select performed to indicate if DON testing was performed on the lot. Only DON 

tests performed by FGIS or by an FGIS approved lab should be recorded here.

49. If DON testing is performed, select the appropriate box (sublot, composite, both 

sublot and composite, or other) to indicate the basis of testing.

50. Enter the number of all qualitative DON tests performed. This is for all grain tested 

as part of the lot, loaded or not.

51. Enter the number of all quantitative DON tests performed. This is for all grain 

tested as part of the lot, loaded or not.

52. When quantitative method is used for the entire lot, enter the average ppm for 

grain in the certified lot.

53. Enter the number of rejects not included in the certificated lot determined by either

 method

54. Select the appropriate box (As is, Dry Matter, or Specified Moisture) to indicate the

falling number moisture basis requested by the applicant, if any. If specified 

moisture is requested, enter the percent.

55. Enter the falling number result in the block labeled ‘Seconds.’ If a falling number 

analysis was performed on each sublot, show the lot average. If a falling number

analysis was performed on a composite sample, show the composite result. When

a falling number analysis is performed on a lot and the results are not available in 

time to be transmitted during the reporting period, report the falling number basis 

(As is, Dry Matter, or Specified Moisture), but leave the block labeled ‘Seconds’ 

blank. Notify the DEC Administrator when the falling number result becomes 

available.

56. This item refers to the three infestation blocks. 

In the first block (Sublots with Insects), enter the number of sublots which 

contained one or more live insects. 

In the second block (Components Infested), enter the number of components 

which were found to be “infested” according to the appropriate definition of 

“infested” in the Grain Inspection Handbook, Book II. 

In the third block (Insects Per Lot), enter the total number of live insects found in 

the lot. 

Enter a zero in each of the infestation blocks if no insects were found during the 

 inspection
FGIS Notice PN-23-01

Page 24

Attachment

October 6, 2022

Summarize this infestation data only for those sublots or components which 

remained in the carrier, regardless of whether the carrier or portion of the carrier 

was fumigated to remove a special grade designation “infested.” If the number of 

components infested (second block) is reported as 1 or more, then either a 

fumigant or the special grade “infested” should be indicated elsewhere on the 

 report

57. Select the appropriate boxes to indicate if insecticides, dust suppressants, or dyes 

were applied to the lot. Show only additives which were specifically requested in 

the load order and/or additives which were applied after sampling and weighing.

For insecticides, select the appropriate box (Actellic, Malathion, Reldan, or Other). 

If insecticides were added to the lot and the type is unknown, select the box 

marked Other. Select N/A if insecticides were not applied.

For dust suppressants, select the appropriate box (Water, Oil, or Other). If a dust 

suppressant was applied to the lot and the type is unknown, Select the box marked

Other. Select N/A if dust suppressants were not applied. 

 

For dyes, select the appropriate box (Yes or No) to indicate if a dye was applied.

58. Select the appropriate box (According to Official Procedures, Contract, or Witness)

to indicate the type of fumigation took place on lots or partial lots in accordance 

with the definitions within Fumigation Handbook.

 According to official procedures – Fumigation is performed in a manner that meets

the minimum requirements set forth in the FGIS Fumigation Handbook. Handbook. 

When official personnel observe a contract specified fumigation procedure.

 Contract - When official personnel observe a contract specified fumigation 

 procedure

 Witness – When fumigation is requested, and official personnel are present 

to observe fumigation; when a carrier does not qualify for FGIS official fumigation 

procedures because the carrier is not an approved type of carrier; when the cargo

is not an acceptable bulk commodity or when cargo is in sacks.
FGIS Notice PN-23-01

Page 25

Attachment

October 6, 2022

FGIS-930, “Federal Grain AMA Output Report”

Form FGIS-930 is completed by cooperators at the end of each month to report total 

gross revenue for the reporting month. If no billable services were performed during the 

reporting month, submit a negative report.

a. Responsibilities for completing for FGIS-930.

(1) Cooperator Responsibilities. At the end of each month, each cooperator

must:

(a) Report its total gross revenue (costs you have billed your 

customers) for the reporting month in the proper section of the form.

Send the FGIS-930 to the appropriate field office’s Administrative

Points of Contact (APOC) for billing by the 5th business day after 

 the reporting month

(b) Notify the FGIS field office of any corrections to previous reports 

and submit a corrected FGIS-930. Clearly mark corrected reports 

“CORRECTED” at the top of the form.

(2) FGIS Field Office Responsibilities.

(a) Review the submitted Cooperator report, enter the billing 

information into GBA, and submit bill within 10 working days after 

the close of the month. 

(3) Availability of Forms. The FGIS-930 is available on the “FGIS Forms” 

page
FGIS Notice PN-23-01

Page 26

Attachment

October 6, 2022

U.S. DEPARTMENT OF AGRICULTURE 

AGRICULTUREAL MARKETING SERVICE

FEDERAL GRAIN 

AMA OUTPUT REPORT

(GROSS REVENUE FOR SERVICES PERFORMED

UNDER THE AGRICULTURAL MARKETING ACT OF

1946, AS AMENDED)

MONTH YEAR SERVICE PROVIDER 

CODE

1 2 3 

Rice Inspection Service Renue (in whole dollars) 4 

Commodity Inspection Services Revenue (in whole dollars) 5 

Point of Contact 

6 

Phone Number 

7 

Form Approved OMB NO. 0580-0013: According to the Paperwork Reduction Act of 1995, no persons are required to respond to 

a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information 

collection is 0581-0309 The time required to complete this information collection is estimated to average 15 minutes per response, 

including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and 

completing and reviewing the collection of information. 

FORM FGIS-930 (01/18) Previous editions are obsolete. Expires 01/21

Instructions for Completing FGIS-930

At the end of each month, cooperators are required to fill out an FGIS-930 "AMA Output Report". The cooperator is required to 

report its total gross revenue (costs you have billed your customers) for the reporting month in the proper section of the form. 

Please send the FGIS-930 to the appropriate field office's Administrative Points of Contact (APOC) for billing by the 5th business 

day after the reporting month.

1. Month reported.

2. Calendar year reported.

3. Service Provider Code of the Cooperator.

4. Enter Total Gross Rice AMA Revenue in whole dollars billed to customers. *±This is billed to

you under rate code: R7CA%, see FGIS Directive 9180.74.

5. Enter Total Gross Commodity (graded and processed) AMA Revenue in whole dollars billed to

customers. *±This is billed to you under rate code: C8CA%, see FGIS Directive 9180.74.

6. Enter name of person completing the form.

7. Enter phone number of person completing the form.

*Official AMA services, includes but is not limited to official sampling, weighing, testing, and

inspection of graded and processed commodities and rice under the AMA, as well as travel time 

billed to the applicant for service.

The following costs shall not be included:

• Travel costs such as airfare, hotel, lodging, rental cars, per diem, meals, incidental expenses,

mileage, tolls, and parking.

• Mailing expenses (USPS, UPS, Fed Ex, and other courier fees).

• State and local sales taxes.

± This updated Form-930 automatically rounds to the nearest dollar. Cooperators may enter amounts in dollars 

and cents, and when pressing the Enter key, the value displayed will appear as whole dollars rounded thusly: 

Round down for a dollar amount that has 0 to 49 cents. Round up for dollar amounts that have 50 to 99 cents.