DOV 

February 2013 

Attachment 5

Page 33 of 43

Domestic Origin Verification (DOV) 

AUDIT REPORT DETAILS

Program approval may be denied or delayed (Pre-validation Assessment and Validation audit) or may be revoked 

(Verification and Follow-up Audits) if any criterion is answered “No.”

Program

Criteria 

Number

Program Criteria Yes, 

No, N/A

Auditor’s Notes

1.0 General Requirements

1.0 Is the applicant’s DOV process established, 

documented, implemented, and maintained?

1.0 Is there a designated person(s) who has defined 

authority for ensuring that the domestic origin 

verification system is established, implemented, and 

maintained? 

1.0 Is the applicant’s DOV program and procedures 

organized in a method to provide easy access for 

reference and auditing?

2.0 Requirements for Receiving or Purchasing

Components or Products 

2.0.a If applicable, does the applicant have a verifiable 

written procedure it follows addressing receiving or 

purchasing domestic origin components or products 

from growers?

2.0.a.1 Is the domestic origin requirement communicated to the 

growers by some means?

2.0.a.2 Is there a list of growers with evidence they are 

domestic growers?

2.0.b If applicable, does the applicant have a verifiable 

written procedure it follows addressing receiving or 

purchasing domestic origin components or products 

from suppliers? 

2.0.b.1 Is the domestic origin requirement communicated to the 

suppliers by some means?

2.0.b.2 Is there a list of suppliers?

3.0 Identification and Verification Method

3.1 Identification 

3.1 Does the applicant have a verifiable written procedure it 

follows for explaining the end item identification (code 

or positive lot identification) for each component or 

product listed on its DOV Application for Service?

EXAMPLE
DOV 

February 2013 

Attachment 5

Page 34 of 43

Program

Criteria

Number

Program Criteria Yes, 

No, N/A

Auditor’s Notes

3.2 Verification Method 

3.2 Does the applicant have a verifiable written procedure 

for the method used to document that the end item 

component or product is of domestic origin? 

3.2 (cont.) If so, when an end item code is requested for trace-back, 

does the applicant use the documents included in the 

procedure described in 3.2 and do the documents verify 

domestic origin?

3.2.a If applicable, does the verifiable written procedure 

include how the applicant ensures the components not 

obtained directly from growers maintain their domestic 

origin integrity through the intermediary facilities or 

stages of receipt?

3.2.b If applicable, does the verifiable written procedure 

include how the applicant ensures the components or 

products maintain domestic origin integrity prior to 

receipt by the applicant when received from suppliers?

4.0 Monitoring the Domestic Origin Verification Process

4.1 Verification Activity

4.1 At least once a year, has the applicant verified the 

method described in Section 3.2 for each product and 

does it have that verification on file? Also, if a nonconformance was found by the applicant, was it 

corrected and documented?

4.2 Segregating (Preventing the Use of) Components or 

Products Not Intended for Customers Requiring 

Domestic

4.2.a If applicable, does the applicant have a verifiable 

written procedure it follows addressing the process for 

segregating non-domestic components or products from 

those delivered to or destined for USDA, or destined for 

customers requiring domestic origin product? 

Segregation is also required for products similar to that 

delivered to the USDA. 

4.2.a.1 Does the procedure include positive identification from 

receipt, through processing, packaging, storage and 

shipment to show a clear distinction between the 

domestic components or products intended for USDA 

and the non-domestic that are not intended for USDA?

4.2.a.2 Does the procedure include release authority?

EXAMPLE
DOV 

February 2013 

Attachment 5

Page 35 of 43

Program

Criteria

Number

Program Criteria Yes, 

No, N/A

Auditor’s Notes

4.2.a.3 If necessary, does the procedure include physical 

separation?

4.2.b If applicable, does the applicant have a verifiable 

written procedure it follows addressing the process for 

segregating components or products that are “not 

established” as domestic from those delivered to or 

destined for USDA, or customers requiring domestic 

origin product? Segregation is also required for 

components products similar to that delivered to the 

USDA. 

4.2.b.1 Does the procedure include positive identification from 

receipt, through processing, packaging, storage and 

shipment to show a clear distinction between the 

domestic components or products intended for USDA 

and the components “not established” as domestic?

4.2.b.2 Does the procedure include release authority?

4.2.b.3 If necessary, does the procedure include physical 

separation?

4.3 Controlling Non-conforming Components or 

Products

4.3 Does the applicant have a verifiable written procedure it 

follows to control non-conforming components or 

products? 

4.3 (cont.) Does it include notification of the DOV Program 

Manager when a non-conformance is found that results 

in a necessary change in its DOV procedures, a change 

in the applicant’s domestic origin status, or a change in 

the components or products noted in the Application for 

Service?

5.0 Corrective Action

5.0 Does the applicant maintain corrective action records? 

EXAMPLE