United States Department of Agriculture

Agricultural Marketing Service

Federal Grain Inspection Service

Program Notice FGIS-PN-22-03 May 11, 2022

Distribution: FGIS, OSP Originating Office: PPMAB, FMDCover

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and 

policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA 

programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity 

(including gender expression), sexual orientation, disability, age, marital status, family/parental status, income 

derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, 

in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and 

complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, 

large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA’s TARGET 

Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. 

Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, 

found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed 

to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint 

form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, 

Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) 

fax: (202) 690-7442; or (3) email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

TRANSFER OF OFFICIALLY SAMPLED AND GRADED BULK MILLED/BROWN RICE

Contents

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1.PURPOSE �������������������������������������������������������������������������������������������������������������������������

2.BACKGROUND �����������������������������������������������������������������������������������������������������������������

3.POLICY ���������������������������������������������������������������������������������������������������������������������������������

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5.QUESTIONS AND ANSWERS �����������������������������������������������������������������������������������������

6.FILING INSTRUCTIONS �������������������������������������������������������������������������������������������������

7.QUESTIONS �������������������������������������������������������������������������������������������������������������������������
FGIS Notice PN-22-03 May 26, 2022

Page 2

1. PURPOSE

This memorandum provides guidance on procedures for official sampling and gradingof 

bulk milled/brown rice for transloading between carriers.

2. BACKGROUND

Purpose of this notice is to clarify official procedure options of milled/brown rice 

forcarrier-to-carrier transloading and ensure certificate information accuracy. The 

transferof such rice has a propensity to cause increased broken kernels that may 

affect thegrade/quality of the lot. For example, an inspected lot of bulk milled/brown 

ricetransferred from trucks to a barge may no longer represent the grade/quality of 

theofficial truck lot certificate.

3. POLICY

The guidance below provides official inspection procedures for bulk inspections in 

theevent the rice is later transferred to another carrier that most accurately reflects 

thegrade/quality of rice on that carrier(s) at the time of inspection. In the event of 

atransfer, the identity of a lot for the final certificate will reflect the carrier(s) on which 

theoriginal inspection(s) were performed. If an applicant requires a final carrier 

certificate,the final carrier must be officially inspected (probed, Ellis cup, pelican, diverter 

sampler)if grade results are needed for the final carrier. Phytosanitary inspection results 

(FGIS-921-2) for the original inspection cannot be transferred to a subsequent carrier. 

4. PROCEDURES

Perform a lot inspection of the carriers (Round-Lot procedures may be utilized 

andgraded as single sublots or up to 4 composite sublots as described in the 

RiceHandbook, “Round-Lot Inspection Plan”). A separate certificate must be issued 

foreach location. The applicant may request the transload activity be reflected 

byrequesting an approved applicant states statement using the final carrier 

information asa reference number that can be shown in the remarks section of the 

inspectioncertificate( This program notice is effective upon receipt.

Approved Applicant States Statement:“Applicant States: Reference Number – (final 

carrier ID)”

Note: A carrier type, (“Barge”, “Container”, etc.) cannot be indicated as part ofthe 

reference number

Example: “Applicant States: Reference Number – ACG 123.”

NOT: “Applicant States: Reference Number – Barge ACG 123.”

5. QUESTIONS AND ANSWERS

The following clarification/guidance will be placed in the Rice Questions and 

Answerssection on the AMS public website. 
FGIS Notice PN-22-03 May 26, 2022

Page 3

Can a Bulk Identity-Preserved Inspection Plan be provided for Milled/Brown Rice?

No. FGIS-PN-02-01, “Bulk Identity-Preserved Inspection Plan,” is available for

exportrough rice shipments only. Milled and Brown Rice have gone through a 

process(es)and have a greater potential for breakage through the transferring from one 

carrier toanother. This breakage can result in changes to the final grade/quality.

Can an official certificate be issued for a bulk milled/brown rice barge (or other carrier) 

that has not been officially sampled but that was observed being transferred from a 

previously sampled, inspected, and certified truck(s) (or other carrier(s))?

No. Per 7 CFR 868.36 “Loss of identity”, once bulk milled/brown rice has been remove

from the carrier it was inspected on, it is considered to have lost its identity from the 

original carrier(s) and must be inspected as a new lot. The original certificate(s) is/are 

no longer considered representative of the original lot(s). In order to meet the applicant’s 

request, official personnel must sample, inspect, and grade the lot of rice after it has 

been loaded onto another carrier, in order to issue an official certificate that reflects 

the grade/quality of the rice on that carrier. Phytosanitary inspection may be performed 

upon request.

6. FILING INSTRUCTIONS

File a copy of this memo with Rice Handbook until the handbook is revised to 

includethis change. Field office managers must ensure that a copy of this memorandum 

isavailable to official agencies operating within their circuit.

7. QUESTIONS

Direct any questions concerning this program notice to 

AMS - FGIS Policies Procedures Market Analysis Branch