United States Department of Agriculture 

 Marketing and Regulatory Programs 

 Agricultural Marketing Service 

 Animal and Plant Health Inspection Service 

 Grain Inspection, Packers and Stockyards Administration 

 Directive MRP 4501.1 12/4/07 

ELECTRONIC STATEMENT OF EARNINGS AND LEAVE (SEL)

1. PURPOSE 

This Directive establishes Marketing and Regulatory Programs (MRP) policy on 

electronic statement of earnings and leave (SEL). 

2. AUTHORITIES 

a. USDA Memorandum, Electronic Statement of Earnings and Leave Memo, dated 

 February 20, 2007. 

b. National Finance Center (NFC) Bulletin 07-8, Electronic Statement of Earnings 

 and leave and Print Waiver Submission Instructions, dated April 11, 2007. 

c. USDA Memorandum, “Paperless” Statements of Earnings and Leave, dated 

 April 19, 2007. 

3. BACKGROUND 

By memorandum dated February 20, 2007, the USDA decided to eliminate the printed 

and mailed SEL to reduce payroll expenses. The SEL is available to all employees via the 

Employee Personal Page (EPP) on NFC’s website. Members of the Senior Executive 

Service stopped receiving mailed SELs beginning pay period 8 (April 15, 2007). The 

remainder of employees will receive advance notice of the actual implementation date in 

the mailed SEL. 

4. POLICY 

It is MRP policy that: 

a. SELs will be accessed electronically by employees using the EPP. 

b. Employees who do not have regular access to a computer with internet capability 

 at their worksite may request a waiver using MRP Form 350, Statement of 

 Earnings and Leave (SEL) Waiver Request Form (or Cancellation), see 

 Attachment 1. 

Distribution: AMS, APHIS, GIPSA Originating Office: MRPHR-ECCPB
c. Waivers must be submitted and approved at least a full pay period before the pay 

period to be implemented to allow time for processing. 

d. Only employees who are granted a waiver will receive mailed SELs. 

e. Employees with waivers are responsible for advising their Servicing Personnel 

 Office (SPO), in writing, of a future choice to receive their SEL electronically. 

f. Employees’ waivers will be rescinded if their situation changes (e.g., due to 

 transfer, reassignment) giving them regular access to a computer with internet 

 capability at their worksite. 

g. New employees will receive information on the paperless SEL and the EPP 

 during the orientation process. Within 5 business days after the appointment 

 personnel action is processed, NFC will send new employees an EPP 

 password and access instructions. The password will be used until receipt of 

 e-Authentication credentials. 

h. New employees wanting waivers must use the waiver process found in Human 

 Resources Desk Guide (HRDG) Subchapter 4501, Electronic Statement of 

 Earnings and Leave. 

 i. Managers and employees in programs with recognized bargaining units are 

 advised to refer to appropriate negotiated agreements to determine how this 

 Directive is implemented for bargaining unit members. 

5. OPERATING GUIDELINES 

Operating guidelines may be found in the HRDG Subchapter 4501, Electronic Statement 

of Earnings and Leave. 

This Directive and the HRDG Subchapter is available on the MRP Human Resources 

Division (MRPHRD) home page at http://www.aphis.usda.gov/mrpbs/hr/index.shtml, the 

APHIS website at www.aphis.usda.gov/library and on the AMS Administrative Issuances 

home page at: www.ams.usda.gov/issuances

6. INQUIRIES 

General inquiries on procedural matters must be directed to the Servicing Personnel 

Office. Requests for policy interpretations for complex issues may be referred to the Pay, 

Leave and Tours of Duty Specialist, Employment, Classification, and Compensation 

Policy Branch, MRPHRD. 

/s/ 

William J. Hudnall 

Deputy Administrator 

MRP Business Services 

Attachment 

Page 2