United States Department of Agriculture

Agricultural Marketing Service

Federal Grain Inspection Service

Program Notice FGIS-PN-23-02 February 03, 2023

Distribution: FGIS, OSP Disposal Date: 2/03/2024 Originating Office: FMD PPMAB

Cover

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employer.

NATIONAL EXPORT SOYBEAN SAMPLE COLLECTION PLAN

Contents

NATIONAL EXPORT SOYBEAN SAMPLE COLLECTION PLAN ����������������������������������������1

1.PURPOSE �������������������������������������������������������������������������������������������������������������������������

2. REPLACEMENT HIGHLIGHTS �����������������������������������������������������������������������������������������

3.BACKGROUND �����������������������������������������������������������������������������������������������������������������

4.SAMPLE COLLECTION �������������������������������������������������������������������������������������������������

5.CONSENTED GRAIN COMPANIES ���������������������������������������������������������������������������������

6.SAMPLE COLLECTION PROCEDURES �������������������������������������������������������������������������

7.QUESTIONS �������������������������������������������������������������������������������������������������������������������������

Attachment 1 �������������������������������������������������������������������������������������������������������������������������5

Attachment 2 �������������������������������������������������������������������������������������������������������������������������6
FGIS Notice PN-23-02 February 03, 2023

Page 2

1. PURPOSE

This notice outlines procedures for collecting export soybean samples to analyze for 

pesticide residues

2. REPLACEMENT HIGHLIGHTS

This program notice supersedes FGIS PN-22-01, National Export Soybean Sample 

Collection Plan, dated November 04, 2021

3. BACKGROUND

The Agriculture Marketing Service, Federal Grain Inspection Service (FGIS) is collecting 

samples to evaluate concerns related to pesticide residues. From now through April 30,

2023, FGIS and the State of Virginia’s Department of Agriculture will collect and forward 

a total of 140 export soybean samples to the Technology and Science Division (TSD) of 

FGIS for pesticide residue analysis

4. SAMPLE COLLECTION 

The sample collection rates for the interior locations (Table 1) are based only from the 

State of Virginia’s Department of Agriculture. The samples are to be obtained only

from Perdue’s Chesapeake container loading location. The sample collection rates for

the export locations (Table 2) are based on export volume by field office and should be 

collected based on the monthly assignments. The field offices may need to adjust their 

sample collection assignments in an effort to collect the desired number of samples 

throughout the collection time period. If the desired numbers of samples for the month

have been collected ahead of schedule, discontinue collecting samples until the start of 

the next month. If the required number of samples is not collected in any given month,

additional samples should be collected the following month beyond the number required 

for the current month

The Field offices and State of Virginia’s Department of Agriculture are asked to 

coordinate the study within their assigned area of responsibility to ensure that the 

personnel providing inspection service in the area are collecting and forwarding samples 

according to the assignment table. As in previous sample collections, support by field 

office managers and agency managers is essential for successful completion of this 

project.

The collection plan is based on official inspections from export lots representing trucks, 

hopper cars, barges, containers, and vessels. Submitted samples are excluded from

the survey
FGIS Notice PN-23-02 February 03, 2023

Page 3

5. CONSENTED GRAIN COMPANIES

Samples should only be sent in from grain companies that have completed U.

Soybean Export Council consent form. There are currently five companies that have 

done so: CHS Inc, Cargill Inc, Zen-Noh Grain Corporation, The Andersons Inc., and

Perdue Agribusiness LLC

6. SAMPLE COLLECTION PROCEDURES

a. Sample Collection Peri

Through April 30, 2023

b. Official Agency and Field Office Assignmen

The sample collection assignments are listed in Attachment 1 of this notice

c. Sample Si

Obtain a 1000 gram portion from each sample selected for the survey

d. Sample Informati

With each sample mailed to Pesticides Analysis Services (Export Soybean 

Sample Collection) at TSD, include, at a minimum, the following information in the 

appropriate sections of the Sample Transmittal Form (see Attachment 2). Attach

the form to the appropriate sample so that the sample can be identified correctly.

(1) Inspection Location - Location of grain at time of inspection (elevator or 

service point name, city, State)

(2) Specified Service Point Code (SSP) - FGIS assigned code for the inspection

point

(3) Field Office Location - Field office sending the sample or supervising field 

office.

(4) Agency - FGIS or official agency collecting the sample.

(5) Carrier Identification - Truck, barge, railcar, container, or vessel identification 

(e.g., 038CHI1511660, BNSF 486709, M/V Maersk Tennessee

and sublot number (if applicable)

(6) Type - Type of carrier

(7) State of origin - List the State where the grain was grown. If unknown, list th

State where the grain was officially sampled, followed by “(sampled)”.

(8) Date of inspection - Inspection certification date.
FGIS Notice PN-23-02 February 03, 2023

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(9) Quantity - Approximate quantity (bushels) of lot inspected

(10) Inspector’s Name - The name of the inspector/grader as indicated on the 

inspection pan ticket/loading log

e. Mailing Requiremen

If care packages or preprinted labels are needed please contact Tim Brewer at 

Timothy.M.Brewer@usda.gov or (816) 702-382.  If care packages are provi

then the care packages sent by TSD must be used. Ensure the samples are

secured in a polyethylene bag, and a completed Sample Transmittal Form is 

attached. Verify that the mailing information on the preprinted label is correc

The Transmittal Form is attached in this program notice and should be completed 

and included with the submitted sample. Samples should be shipped using UPS

ground to the address below

Pesticides Analysis Service (Export Soybean Sample Collection)

Technology and Science Division

10383 N. Ambassador Dr. Kansas City, M  64153-13

When samples are ready to mail, please place a minimum of two samples in each UPS 

Pak that has been provided, when applicable, or use your own box (UPS shipping labels 

have also been provided). Secure the package(s) and attach the UPS shipping label

If you need to schedule a UPS pickup, call UPS at 1-800-742-5877. Field offices/official 

agencies should make an effort to forward the export soybean samples to TSD on a 

weekly basis throughout the collection period

7. QUESTIONS

Please direct any questions regarding the sample collection process to 

AMS - FGIS Policies Procedures and Market Analysis Branch and direct any technical 

questions to the Pesticide Residue Analysis Team Leader for the Trace Analysis 

Laboratory at (816) 702-3812

Attachments
FGIS Notice PN-23-02 February 03, 2023

Page 5

Attachment 1

Table 1. Soybean Samples from Official States

Virginia Department of Agriculture 7

Total 7

Note: The samples listed in Table 1 are to be obtained from Perdue’s Chesapeake, 

VA container loading facility. The samples may be collected at any point between 

now and April 30, 2023. 

Table 2. Soybean Samples from Export FGIS Service Points

February March April Subtotal

Portland 2 0 0 2

Toledo 2 2 1 5

League City 3 2 0 5

Olympia 13 12 11 36

New Orleans 30 29 26 85

Total 133
FGIS Notice PN-23-02 February 03, 2023

Page 6

Attachment 2

Sample Transmittal Form for National Export Soybean Sample Collection Plan

Inspection Location Specified Service Point Code

Field Office Location Agency (FGIS or Official Agency)

Carrier Identification Type (Barge, Truck, Hopper Car, Container,

Motor Vessel)

State of Origin Date of Inspection

Quantity (Approximate Bushels) Inspector’s Name

Sample Transmittal Form for National Export Soybean Sample Collection Plan

Inspection Location Specified Service Point Code

Field Office Location Agency (FGIS or Official Agency)

Carrier Identification Type (Barge, Truck, Hopper Car, Container, or

Motor Vessel)

State of Origin Date of Inspection

Quantity (Approximate Bushels) Inspector’s Name

Sample Transmittal Form for National Export Soybean Sample Collection Plan

Inspection Location Specified Service Point Code

Field Office Location Agency (FGIS or Official Agency)

Carrier Identification Type (Barge, Truck, Hopper Car, Container,

Motor Vessel)

State of Origin Date of Inspection

Quantity (Approximate Bushels) Inspector’s Name