# Supreme Court of Florida

____________

No. SC 19

- 2104

____________

IN RE: AMENDMENTS TO FLORIDA RULE OF JUDICIAL ADMINISTRATION 2.140.

February 6, 2020

PER CURIAM.

Th e Court, on its own motion, amends Florida Rule of Judicial

Administration 2.140 (Amending Rules of Court) to allow The Florida Bar ’s rules

committees to propose and the Court to adopt procedural rule changes in a more

efficient, timely manner

. See Fla. R. Jud. Admin. 2.140(d). We have jurisdiction.

See art. V, § 2(a), Fla. Const.

Currently, u nder rule 2.140 , The Florida Bar’s ten rules committees report,

on a staggered basis, the majority o f their proposed rule change s to the Court in

scheduled regular

- cycle reports filed every three years. See Fla. R. Jud. Ad min.

2.140 (b)(1). R ule 2.140 also authorizes the committees to propose out

- of

- cy cle

rule changes under a limited set of circumstances

. See Fla. R. Jud. Admin.

2.140(e)(1), (2). After discussions with representatives of t he Bar and the various- 2

- rules committees about ways to improve the rulemaking process , the Court has

d etermined that amending subdivi sion (b) (Schedule for Regular

- C ycle Rules

Proposals) of rule 2.140 to do away with the set schedule for rules committee

rep ort s and allow the committees to file rules proposals with the Court whenever a

committee determine s rules changes are needed will streamline the process and

provide for more expeditious rule making . This change also should result in more

informative comm ittee reports and responses to comments by helping to ensure

that the proposing committee ’s chair and a majority of its members 1 were involved

in the development of the rules proposals filed with the Court.

Consistent with the amendments to subdivision (b) of rule 2.140, t he Court

delete s , as unnecessary, subdivision (e)(2) of the rule , which provides for

nonemergency out

- of

- cycle rules proposals when out

- of

- cycle proposals are

sufficiently necessary to the administration of justice

. As amen ded , s ubdivision (e)

of rule 2.140 will govern only rules reports filed using the committees’ fast

- track

procedures, which are used for rule amendments that warrant expedited

consideration or are necessary due to changes in legislation

. Amended subdivisio n

(e) also makes clear that fast

- track reports filed in response to new legislation are

1

. See Fla. R. Jud. Admin. 2.140(a)(4) (providing tha t rules committee members serve for three

- year staggered terms).- 3

- designed to ensure that ordinarily the proposed rules amendments can be adopted

before the effective date of the relevant legislation.

The Court also amend s subdivision (d) (Emergency Amendments by Court)

of rule 2.140 consistent with the Court’s current practices when amending cour t

rules on the Court’s own motion

. The Court makes several other more minor

changes throughout rule 2.140.

Accordingly, the Florida Rules of Judicial Administration are amended as

reflected in the appendix to this opinion. New language is indicated by

underscoring; deletions are indicated by struck

- through type. The amendments

shall become effective June 1, 2 020 , at 12:01 a.m. Because the amendments were

not published for comment prior to their adoption, interested persons shall have

seventy

- five days from the date of this opinion in which to file comments with the

Court. 2 The Court specifically seeks commen ts and any suggested revision s to the

2

. All comments must be filed with the Court on or before April 21, 2020

, with a separate request for oral argument if the person filing the comment wishes to participate in oral argument, whic h may be scheduled in this case . If filed by an attorney in good standing with The Florida Bar, the comment must be electronically filed via the Florida Courts E

- Filing Portal (Portal) in accordance with In re Electronic Filing in the Supreme Court of Florida via the Florida Courts E

- Filing Portal , Fla. Admin. Order No. AOSC13

- 7 (Feb. 18, 2013). If filed by a nonlawyer or a lawyer not licensed to practice in Florida, the comment may be, but is not required to be, filed via the Portal. Comments filed via the Portal must be submitted in Microsoft Word 97 or higher. See In re Electronic Filing in the Florida Supreme Court , Fla. Admin. Order No. AOSC17

- 27 (May 9, 2017). Any person unable to submit a comment electronically must mail or hand

deliver the originally signed comment to the Florida Supreme Court, Office of the- 4

- Court’s amendments to rule 2.140 from the Bar’s Rules of Judicial Administration

Committee.

It is so ordered.

CANADY, C.J., and POLSTON, LABARGA, LAWSON, and MUÑIZ, JJ.,

concur.

THE FILING OF A MOTION FOR REHEARING SH ALL NOT ALTER THE EFFECTIVE DATE OF THESE AMENDMENTS.

Original Proceeding

– Florida Rules of Judicial Administration

C lerk, 500 South Duval Street, Tallahassee, Florida 32399

- 1927; no additional copies are required or will be accepted.- 5

- APPENDIX

RULE 2.140. AMENDIN G RULES OF COURT

(a) Amendments Generally. The following procedure shall be followed
for consideration of rule amendments generally other than those adopted under subdivisions (d), (e), (f), and (g):

(1) Proposals Suggestions for court rules, amendments to them, or abrogation of them may be made by any person.

(2) Proposals Rules suggestions s hall be submitted to the clerk of the supreme court, the committee chair(s) of a Florida Bar committee listed in subdivision (a)(3), or the Bar staff liaison of The Florida Bar in writing and shall include a general description of the proposed rule change or a specified proposed change in content. The clerk of the supreme court shall refer proposals to the appropriate committee under subdivision (a)(3).

(3)

– (7) [No Change]

(b) Schedule for Regular

- Cycle Rules Proposals.

(1) Each rules committee shall may report all proposed rule changes on a staggered basis (with the first cycle starting in 2006) to the supreme court whenever the committee determines rule changes are needed

. Reports shall be made by the Criminal Procedure Rules Committee, the Traffic Court Rules Committee, and the Juvenile Court Rules Committee in 2006; by the Civil Procedure Rules Committee, the Probate Rules Committee, the Small Claims Rules Committee, and the Code and Rules of Evidence Committee in 2007; and by the Family Law Rules Committee, the Appellate Court Rules Committee, and the Rules of Judicial Administration Committee in 2008. Thereafter, the cycle shall repeat.

(2) No later than June 15 of the year prior to each reporting year or such other date as the board of governors of The Florida Bar may set Before filing a report of proposed rule changes with the supreme court

, each the reporting
committee shall submit all the proposed rule changes to the bo ard of governors with
the committee ’ s final numerical voting record on each proposal. Contemporaneously with reporting proposed rule changes to the board of

governors, each the committee report shall be furnished to the Speaker of the- 6

- Florida House of Repre sentatives, the President of the Florida Senate, and the chairs of the House and Senate committees as designated by the Speaker and the President, and published on the website of The Florida Bar, and in The Florida Bar
News . Any person desiring to comment upon proposed rule changes shall submit written comments to the appropriate committee chair(s) no later than August 1 of the year prior to each reporting year as provided in the notice

. Each The committee shall consider any comments submitted and thereafter report to the board of

governors , no later than October 31 of the year prior to each reporting year, any revisions to the proposed rule changes. Contemporaneously with reporting any revisions to the board of governors, each the committee's revised proposed rule changes shall be furnished to the Speaker of the Florida House of Representatives, the President of the Florida Senate, and the chairs of the House and Senate committees as designated by the Speaker and the President, and published on the
website of T he Florida Bar and in The Florida Bar News . Any person desiring to comment thereafter shall submit written comments to the supreme court in accordance with subdivision (b)(6).

(3) No later than December 15 of the year prior to each reporting year, t T he board of governors shall consider the proposals and shall vote on each proposal to recommend acceptance, rejection, or amendment.

(4) No later than February 1 of each reporting year, each The
committee and the executive director of The Florida Bar shall file a the report of
its the proposed rule changes with the supreme court. Each The committee may
amend its recommendations to coincide with the recommendations of the board of

governors o r may decline to do so or may amend its recommendations in another manner. Any such amendments also shall also be reported to the supreme court. The report and proposed rule changes must conform to the Guidelines for Rules Submissions approved by administr ative order and posted on the websites of the supreme court and The Florida Bar. Consistent with the requirements that are fully set forth in the Guidelines, the report shall include:

(A)

– (G) [No Change]

The report and the proposed rule changes shall be filed with the supreme court in an electronic format approved by the supreme court.

(5) If oral argument is deemed necessary, the supreme court shall
establish a date in the month of June of each reporting year for oral argument on the proposals. Notice o f the oral argument on the proposals and a copy of the- 7

- proposals shall be furnished to the affected committee chair(s) and vice chair(s), the executive director and staff liaison of The Florida Bar, all members of the Judicial Management Council, the clerk and chief judge of each district court of appeal, the clerk and chief judge of each judicial circuit, the Speaker of the Florida House of Representatives, the President of the Florida Senate, the chairs of the House and Senate committees as designated by the Speaker and the President, and any person who has asked in writing filed with the clerk of the supreme court for a copy of the notice. The clerk may provide the notice electronically. The recommendations or a resume of them shall be published on the we bsites of the supreme court and The Florida Bar and in The Florida Bar News before the oral argument or consideration of the proposals without oral argument. Notice of the oral argument, if scheduled, shall also be published on the website s of the supreme

court.

(6) Within the time allowed for comments set by the supreme court, any person may file comments concerning the proposals. All comments and other submissions by interested persons shall be filed with the clerk of the supreme court and served on the chair(s) of the appropriate rules committee, the Bar staff liaison, and on the proponent of the rule change if other than a member of the rules committee. The chair(s) of the rules committee and the executive director of The Florida Bar shall file a response to all co mments within the time period set by the court. All comments and other submissions regarding the rule change proposals shall be filed in an approved electronic format with the supreme court. As soon as practicable after the date of filing, the clerk of the supreme court shall publish on the website of the supreme court all comments and the responses of the chair(s) of the rules committee that have been filed concerning the rule change proposals. All requests or submissions by a rules committee made in conne ction with a pending rule change proposal shall be filed with the clerk of the supreme court and thereafter published by the clerk of the supreme court on the websites of the supreme court and The Florida Bar.

(7) Opinions adopting the proposals should b e issued in sufficient time for the rule changes to take effect on Rule changes adopted by the court shall
be made effective January 1 of the year following the reporting year their adoption
or on such other date as may be requested by the committee or set b y the court

. The supreme court may permit motions for rehearing to be filed on behalf of any person who filed a comment, The Florida Bar, any bar association, and the affected
committee.- 8

- (c) [No Change]

(d) Emergency Amendments by Court. The supreme cou rt, with or without notice, may change court rules , on its own motion, at any time if an emergency exists that does not permit without reference to the appropriate a rules
committee of The Florida Bar for recommendations. The rule changes must
conform to the Rules Style Guide contained in the Guidelines for Rules Submissions approved by administrative order and posted on the websites of the supreme court and The Florida Bar. The change may become effective immediately or at a future time. In either event, the court shall give notice of and fix a date for further consideration of the change. Any person may file comments concerning the change, seeking its abrogation or a delay in the effective date, in accordance with the procedures set forth in subdivision (b)( 6). The court may allow oral argument in support of such comments by The Florida Bar, by its sections and committees, and by other bar associations on the proposal or change

. Notice of the oral argument, if scheduled, on the change and a copy of the change shall be furnished to the affected committee chair(s) and vice chair(s), the executive director and staff liaison of The Florida Bar, all members of the Judicial Management Council, the clerk and chief judge of each district court of appeal, the
clerk and chief judge of each judicial circuit, the Speaker of the Florida House of Representatives, the President of the Florida Senate, the chairs of the House and Senate committees as designated by the Speaker and the President, and any person
who has asked in wr iting filed with the clerk of the supreme court for a copy of the notice. The clerk may provide the notice electronically. Notice of the change shall be published on the websites of the supreme court and The Florida Bar, and in The
Florida Bar News either before or after the change is adopted. Notice of the oral argument, if scheduled, shall also be published on the website of the supreme

court.

(e) Out

- of

- Cycle Committee Proposals Expedited Proposals and Proposals in Response to Legislative Changes by Rules Committees

. (1) Emergency Proposals and Proposals in Response to Legislative Changes

. If, in the opinion of a committee, a proposal is of an emergency nature warrants expedited consideration or a rule amendment is necessary due to changes in legi slation, and the board of governors concurs, proposals may be made at any time to the supreme court using the committees fast

track procedures . The report and proposed rule changes may be filed without prior- 9

- publication for comment and must conform to the Guidelines for Rules Submissions approved by administrative order and posted on the websites of the supreme court and The Florida Bar. The rules committees ’ fast

- track procedures shall be used to address legislative changes to ensure that ordinarily any re sulting proposed rule amendments are filed with and can be adopted by the court before or soon after the effective date of the legislation. If the court agrees that an emergency exists a proposal warrants expedited consideration or a rule change is necessary due to a legislative change, the court may publish the rule amendment for comment after adopting it or may set a time for oral argument or for consideration of the proposal without or al argument. Notice of the oral argument on the proposals, if scheduled before or after adoption, and a copy of the proposals shall be furnished to the affected committee chair(s) and vice chair(s), the executive director and the
staff liaison of The Flori da Bar, all members of the Judicial Management Council, the clerk and chief judge of each district court of appeal, the clerk and chief judge of each judicial circuit, the Speaker of the Florida House of Representatives, the
President of the Florida Senate , the chairs of the House and Senate committees as designated by the Speaker and the President, and any person who has asked in writing filed with the clerk of the supreme court for a copy of the notice. The clerk may provide the notice electronically. Pri or to or after their adoption, the recommendations or a resume of them shall be published on the websites of the supreme court and The Florida Bar, and in The Florida Bar News . Any person may file comments concerning the changes, in accordance with the pro cedures set forth in subdivision (b)(6). Notice of the oral argument, if scheduled, shall also be published on the website of the supreme court.

(2) Non

- Emergency Out

- of

- Cycle Proposals. If, in the opinion of a committee, a proposal is not of an emergency nature, but is sufficiently necessary to the administration of justice that it should not wait until the next regular

- cycle submission, and the board of governors concurs, proposals may be made out

- of

cycle at any time to the supreme court. The report and proposed rule changes must conform to the Guidelines for Rules Submissions approved by administrative order and posted on the websites of the supreme court and The Florida Bar. Such out

- of

cycle submissions must be published in The Florida Bar News and po sted on the website of The Florida Bar for comment, and such comment must be reviewed and addressed by the committee prior to the out

- of

- cycle rule submission to the board of governors to recommend acceptance, rejection, or amendment. If the supreme

court agrees that a proposal should be addressed before the next regular

- cycle- 10

- report, the supreme court may set a time for oral argument or for consideration of the proposal without oral argument. Notice of the oral argument on the proposals, if scheduled, and a copy of the proposals shall be furnished to the affected committee chair(s) and vice chair(s), the executive director and the staff liaison of The Florida Bar, all members of the Judicial Management Council, the clerk and chief judge of each district cou rt of appeal, the clerk and chief judge of each judicial circuit, the Speaker of the Florida House of Representatives, the President of the Florida Senate, the chairs of the House and Senate committees as designated by the Speaker and the President, the pe rson who initially proposed the matter to the committee, and any person who has asked in writing filed with the clerk of the supreme court for a copy of the notice. The clerk may provide the notice electronically. The recommendations or a resume of them sh all be published on the websites of the supreme court and The Florida Bar, and in The Florida Bar News for comment before the oral argument or consideration of the proposals without oral argument. Any person may file comments concerning the proposals, in

a ccordance with the procedures set forth in subdivision (b)(6). Notice of the oral argument, if scheduled, shall also be published on the website of the supreme

court.

(f) Request by Court. The supreme court may direct special consideration of a proposal at times other than those specified in this rule refer a specific rules proposal or issue to a rules committee for consideration and may require a the committee to report its recommendation with the recommendations of the board of governors. All requests or submissions by a rules committee made in connection with a request under this subdivision shall be filed with or submitted to the clerk of the supreme court as provided in this subdivision.

(1) Recommended Rule Changes. A rule change recommended in

respo nse to a request under this subdivision shall be included in the rules committee's next regular

- cycle report ed to the supreme court in accordance with
filed under subdivision (b), unless the court directs or the committee determines and the board of govern ors agrees that the rule change should be submitted out of cycle a proposed rule change warrants expedited consideration . If the committee
submits a recommended change out of cycle warrants expedited consideration , the procedures for out

- of

- cycle rule proposals under subdivision (e) procedures shall apply

, . except the A report filed under this subdivision shall state that it is filed in response to a request by the court under this subdivision.- 11

- (2) [No Change]

(g)

– (h) [No Change]

COMMITTEE NOTES

[No Change]