This worksheet intended to print on legal-sized paper (8 1/2 x 14 inch)

FORM FGIS-968 (01/23) Previous editions are obsolete. Expires 03-25 Form Approved OMB NO. 0581-0309 Statement on Reverse Page __________ of ________

U.S. DEPARTMENT OF AGRICULTURE

AGRICULTURAL MARKETING SERVICE

FEDERAL GRAIN INSPECTION SERVICE

WEIGHT LOADING LOG

This log is NOT an officialcertificate of weight.

Instructions on reverse

IDENTIFICATION OF CARRIER LOAD ORDER LOADING STARTED

DATE TIME

LOADING STARTED

DATE TIME

STOWAGE OF VESSEL HOLD NO.: CONDITION: DATE/TIME: BY:

LOCATION (City, State) GRAIN

ACCOUNT OF: FIELD OFFICE

DATE TIME SUBLOT TAPE SHIPPING

BINS STOWAGE SCALENO. WEIGHT TOTAL POUNDS ACCUMULATED POUNDS Prev. Pg 

Weigher REMARKS

FROM TO DATE TIME

GRAIN HANDLING PRACTICES OBSERVATIONS

DATE TIME BY:

TOTAL WEIGHT LOADED (pounds) CERTIFIED BY (PRINTED NAME)) DATE

WARNING: Any person who shall knowingly falsely make, issue, alter, forge, or counterfeit this log or participate in any such actions or otherwise violate provisions in the U.S. Grain Standards Act, the U.S. Warehouse Act, or related Federal laws is subject to criminal prosecution and assessment of civil penalties.
DEFINITION OF TERMS

IDENTIFICATION OF CARRIER - Name of ship, number, etc.

LOCATION (City and State) - Location of grain facility.

ACCOUNT OF - The name of the grain facility (e.g., Columbia Grain Elevator, T-5). If the elevator is 

not the owner of the grain, record the elevator and the owner (e.g., Public Elevator/Cargill).

LOAD ORDER - Contract load order number for the lot. Entry optional.

GRAIN - Kind of grain.

FIELD OFFICE - The field office that has jurisdiction over the grain facility. This entry may also 

include State jurisdiction (e.g., NOFO/State of Alabama).

LOADING STARTED - Time and date the first grain was loaded aboard the vessel. Recorded in 

Military time.

LOADING FINISHED - Time and date all the grain was properly stowed aboard the vessel.

Recorded in Military time.

STOWAGE OF VESSEL - List the hold into which the grain was loaded and note the type of ship, 

e.g., tanker, ‘tween decker, etc. When the stowage is identical to inspection, this entry may be

omitted. Write “see Inspection Log” in the stowage space before loading.

PRIOR-TO-LOADING STOWAGE RESULTS - Date, time, inspector of stowage area. This entry may 

be omitted. See “STOWAGE OF VESSEL”.

DATE - Date of sublot/subtotal cutoff.

TIME - Start and finish time for the sublot or subtotal. This entry may not be on an individual tape 

basis. Record in Military time.

SUBLOT - This entry will correspond to the inspection sublot number. This may not be applicable at 

elevators that are using the subtotal method.

TAPE - The number of the tape corresponding to the subtotal or sublot entry.

SCALE - Number of the scale.

SHIPPING BINS - If the elevator has a shipping bin system, record bin numbers here to ensure grain 

flow integrity. If the elevator does not use shipping bins, leave this column blank.

STOWAGE - Record stowage for the sublot or subtotal. This entry is optional when inspection 

stowage is identical. If the entry is omitted, write “See Inspection Log” in the stowage column.

SCALE NO. - Number of the scale used for the corresponding entry.

WEIGHT - Record the amount of grain weighed on the corresponding scale.

TOTAL POUNDS - Record the total amount of grain weighed for the sublot or subtotal. If the elevator 

uses more than one scale, add all weights for the scales used and record that amount in this column.

ACCUMULATED POUNDS - Prev. Pg. - Use this space to record the total accumulated pounds from 

the previous page.

ACCUMULATED POUNDS - Use this column to keep a running total of pounds for the ship.

WEIGHER - Initials of the weigher responsible for this line of the log.

REMARKS - This column will be used to record anything associated with, or unusual to, the weighing 

operation and certification of the shiplot. Date and time columns are provided for recording when 

these events occur.

GRAIN HANDING PRACTICES OBSERVATIONS - Date, time, inspector, making tours of facilities 

following Grain Handling Practices instructions.

TOTAL NET WEIGHT LOADED (Pounds) - The total amount of grain officially weighed.

CERTIFIED BY (PRINTED NAME) - NAME of the weigher who finished the ship, the last weigher to 

work the log.

NOTE: Attach scale tickets, weight tickets, or continuous tape to the original (AGENCY) copy. Retention period is 5 years.

According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0581-0309. The time 

required to complete this information collection is estimated to average 4.85 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and main taining the data needed, and completing and reviewing the collection of information.

FORM FGIS-968 (1/24) Reverse
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FORM FGIS-968 (1/ Form Approved OMB NO. 0580-0013 Statement on Reverse Page __________ of ________

U.S. DEPARTMENT OF AGRICULTURE

AGRICULTURAL MARKETING SERVICE

FEDERAL GRAIN INSPECTION SERVICE

WEIGHT LOADING LOG

This log is NOT an officialcertificate of weight.

Instructions on reverse

IDENTIFICATION OF CARRIER LOAD ORDER LOADING STARTED

DATE TIME

LOADING STARTED

DATE TIME

STOWAGE OF VESSEL HOLD NO.: CONDITION: DATE/TIME: BY:

LOCATION (City, State) GRAIN

ACCOUNT OF: FIELD OFFICE

DATE TIME SUBLOT TAPE SHIPPING

BINS STOWAGE SCALENO. WEIGHT TOTAL POUNDS ACCUMULATED POUNDS Prev. Pg 

Weigher REMARKS

FROM TO DATE TIME

GRAIN HANDLING PRACTICES OBSERVATIONS

DATE TIME BY:

TOTAL WEIGHT LOADED (pounds) CERTIFIED BY (PRINTED NAME) DATE

WARNING: Any person who shall knowingly falsely make, issue, alter, forge, or counterfeit this log or participate in any such actions or otherwise violate provisions in the U.S. Grain Standards Act, the U.S. Warehouse Act, or related Federal laws is subject to criminal prosecution and assessment of civil penalties. 

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Weight Loading Log Instructions

1. Identification of Carrier - Name of ship, number, etc.

2. Location (City and State) - Location of grain facility.

3. Account of - The name of the grain facility (e.g., Cargill Irving

Elevator). If the elevator is not the owner of the grain, record

the elevator and the owner (e.g., Public Elevator/ Concourse

Grain Company).

4. Load Order - Contract load order number for the lot. Entry

optional.

5. Grain - Kind of grain.

6. Field Office - The field office that has jurisdiction over the

grain facility. This entry may also include State jurisdiction

(e.g., Mobile FO/State of Alabama).

7. Loading Started - Time and date the first grain was loaded

aboard the vessel. Record in Military time.

8. Loading Finished - Time and date all the grain was properly

stowed aboard the vessel. Record in Military time.

9. Stowage of Vessel - List the holds into which the grain was

loaded and notation on the type of ship, i.e., tanker, ‘tween

decker, etc. When the stowage is identical to inspection,

this entry may be omitted. Write “See Inspection Log” in the

stowage space.

10. Hold No. – Condition, date, time, and initials of inspector for

PRIOR-TO-LOADING STOWAGE RESULTS. This entry may

be omitted. See “STOWAGE OF VESSEL”.

11. Date - Date of sublot/subtotal cutoff.

12. Time - Start and finish time for the sublot or subtotal. This

entry may not be on an individual tape basis. Record in

Military time.

13. Sublot - This entry will correspond to the inspection sublot

number. This may not be applicable at elevators that are

using the subtotal method.

14. Tape – The number of the scale tape corresponding to the

subtotal or sublot entry.

15. Shipping Bins – If the elevator has a shipping bin system,

record bin numbers here to ensure grain flow integrity. If the

elevator does not use shipping bins, leave this column blank.

16. Stowage – Record stowag`e for the sublot or subtotal. This

entry is optional when inspection stowage is identical. If the

entry is omitted, write “See Inspection Log” in the stowage

column.

17. Scale No. - Number of scale used for the corresponding

entry.

18. Weight - Record the amount of grain weighed on the

corresponding scale.

19. Total Pounds - Record the total amount of grain weighed for

the sublot or subtotal. If the elevator uses more than one

scale, add all weights for the scales used and record that

amount in this column.

20. Accumulated Pounds Prev. Pg. - Use this space to record

the total accumulated pounds from the previous page.

21. Accumulated Pounds - Use this column to keep a running

total of pounds for the ship.

22. Weigher – Initials of the weigher responsible for this line of

the log.

23. Remarks – This column will be used to record anything

associated with, or unusual to, the weighing operation

and certification of the shiplot. Date and time columns are

provided for recording when these events occur.

• results of the preloading survey;

• notations regarding downtimes in the weighing or

loading operation (e.g., lunch, weather, overnight, etc.);

• notations on scale malfunctions;

• weighback weights and explanations for the weighbacks;

• rejected and returned (R&R) explanations;

• notations regarding periodic verification of control board

indicators and actual house setting;

• results of the postloading survey;

• cutoff weights and times;

• final corrections for spills.

24. Grain Handling Practices Observations – Date, time, and

inspector’s initials making tours of facilities following Grain

Handling Practices instructions. Do not state results.

25. Total Net Weight Loaded – The total amount of grain officially

weighed.

26. Certified By (Printed Name) – Name of the weigher who

finished the ship, the last weigher to work the log.

27. Printed Name – The printed name of the individual certifying

the log.

Contact Information

Joseph Han

Field Management Division

Policies, Procedures, and Market Analysis Branch

Email: Joseph.D.Han@usda.gov