United States 

Department of 

Agriculture 

Farm and Foreign 

Agricultural Services 

Farm Service 

Agency 

Kansas City 

Commodity Office 

P.O. Box 419205 

Stop 8758 

Kansas City, 

Missouri 

64141-6205 

Telephone: 

816-926-6454 

Fax: 

816-823-1805 

September 8, 2004 

NOTICE TO THE INDUSTRY 

To: Exporters who are authorized participants in the Upland Cotton 

 Marketing Certificate Program and/or the Special Competitiveness 

Provisions for Extra Long Staple Cotton 

Subject: Border Crossing Documentation 

This notice clarifies the documentation exporters must submit to the Kansas City 

Commodity Office (KCCO) and the documentation that exporters must maintain in their 

files to substantiate the date of export for truck and rail shipments to Mexico and Canada. 

Under the provisions of both Agreements, the exporter must furnish certain 

documentation with each application for payment. This documentation includes evidence 

of the date of export. This evidence is issued by an independent third party, such as a 

freight forwarder. Documents such as a Mexican Pedimento de Importacion or similar 

document such as a Cargo Release Control Document are also acceptable but not required 

for payment. 

In addition, the exporter is required to maintain in their files a Mexican Pedimento or 

Canadian Customs document to support the date of export / border crossing. This 

documentation must be made available for on site reviews and, if required, forwarded to 

our office. 

Recently, it has come to our attention that the border crossing date is missing on Mexican 

Pedimentos issued at certain points of entry. In these instances, the exporter will be 

required to obtain from their freight forwarder an Export Verification Certificate (EVC) 

signed by both the freight forwarder and the Mexican Customs Broker. The signed EVC 

must be kept with the appropriate Pedimento in the exporter’s files. 

An example of an acceptable Export Verification Certificate is included with this notice. 

Inquiries may be directed to the Financial Review Branch at the address listed in Section 

A-8 of your Agreement, or by phone at (816)926-6663 or by facsimile (816)823-1805. 

/s/ 

George W. Aldaya 

Director 

Attachment 

USDA is an Equal Opportunity Employer 
 

_______________________________________ ___________________________________ 

 

EXPORT VERIFICATION CERTIFICATE 

DATE: PEDIMENTO NO: 

SHIPPER / EXPORTER: FORWARDER: 

CONSIGNEE: EXPORT REFERENCES: 

CONTRACT/SALE NO: 

INVOICE NO: 

NOTIFY PARTY: 

PLACE OF RECEIPT / ORIGIN: 

BORDER CROSSING POINT: FINAL DESTINATION: 

BALE MARKS: NO. OF BALES: GROSS WEIGHT: 

SPECIAL INSTRUCTIONS: 

This EVC is an example. The format may be modified to meet your 

company’s individual needs. However, the EVC must contain all 

pertinent information to identify the cotton exported and clearly show 

the border crossing date. 

DELIVERED BY: RAIL / TRUCK NO. CROSSING DATE: 

WE CONFIRM THAT THE DESCRIBED GOODS HEREIN AND ON THE ATTACHED 

PEDIMENTO HAVE EXITED THE UNITED STATES ON THE ABOVE DATE FOR FINAL 

DESTINATION TO MEXICO. 

By: ____________________________________ By: ________________________________ 

MEXICAN CUSTOMS BROKER FREIGHT FORWARDER 

Date: __________________________________ Date _______________________________ 

 COMPANY NAME COMPANY NAME