SUBMITTINGINVOICES INWBSCM FORTHEAMSUNPROCESSED

FRUIT&VEGETABLE PILOT PROGRAM

Page 1 of 8

November, 2017 

Log into WBSCM (user must have been added to WBSCM and assigned the invoice creator role

by the Corporate vendor administrator (CVA) or assigned the CVA role.

Proceed to Suppliers Self Service Page (SUS) by following the Portal Path:

• SuppliersSupplier Self ServiceSupplier Self Service

NOTE: The Suppliers, Supplier Self Service Tab, opens on the “Enter Shipment Receipt” screen, 

scroll down to click on the “Supplier Self Service” Tab. 
SUBMITTINGINVOICES INWBSCM FORTHEAMSUNPROCESSED

FRUIT&VEGETABLE PILOT PROGRAM

Page 2 of 8

November, 2017 

In the "All Invoices" section of the Supplier Self Services Page, click (the Create link) to begin

the process of creating an invoice.

Select “For a Purchase Order”
SUBMITTINGINVOICES INWBSCM FORTHEAMSUNPROCESSED

FRUIT&VEGETABLE PILOT PROGRAM

Page 3 of 8

November, 2017 

A list of Purchase Orders (PO) will be displayed. Select the applicable PO that one wants to

submit the invoice under by clicking the gray box to the left of the PO. The selected row should 

be highlighted in orange.

Click “Create Invoice” at bottom of table.

If you don’t know your Purchase Order number please contact Camillia Freeland-Taylor at

camillia.freeland-taylor@ams.usda.gov or Kyle Hugo at kyle.hugo@ams.usda.gov. 
SUBMITTINGINVOICES INWBSCM FORTHEAMSUNPROCESSED

FRUIT&VEGETABLE PILOT PROGRAM

Page 4 of 8

November, 2017 

Invoice creation page is displayed.

In the Vendor Reference box, please enter “FV Pilot”

The quantity for the line item is derived from the Purchase Order less any quantities previously 

invoiced against this PO. The quantity should be the quantity for the bi-monthly invoice. Once the 

quantity (XX,XXX.XX) has been edited click the Update Quantities button.

Note: the Invoice Quantity is the amount that was awarded under the PO line item or the remaining

balance once invoices have been submitted and approved.
SUBMITTINGINVOICES INWBSCM FORTHEAMSUNPROCESSED

FRUIT&VEGETABLE PILOT PROGRAM

Page 5 of 8

November, 2017 

Click (the Down arrow) on the vertical scrollbar to display the Message box. Optional- enter text for

clarification purposes in the Message box and click “Save Text”.

Click (the Down arrow) on the vertical scrollbar to access the Attachments section. Attach the excel

invoice file in this section. Click (the Browse... button).

Required attached documents include:

1. Excel Invoicing Template found here.

2. Verification documentation of approved invoicing from state/school.
SUBMITTINGINVOICES INWBSCM FORTHEAMSUNPROCESSED

FRUIT&VEGETABLE PILOT PROGRAM

Page 6 of 8

November, 2017 

Choose File to Upload from the Pop-up window

Double-click (the File name) or Open to attach to the invoice.
SUBMITTINGINVOICES INWBSCM FORTHEAMSUNPROCESSED

FRUIT&VEGETABLE PILOT PROGRAM

Page 7 of 8

November, 2017 

Click (the Upload button) to attach the electronic document to the invoice in WBSCM.

Click (the Save button). 
SUBMITTINGINVOICES INWBSCM FORTHEAMSUNPROCESSED

FRUIT&VEGETABLE PILOT PROGRAM

Page 8 of 8

November, 2017 

Click (the Up arrow) on the vertical scrollbar to submit the invoice. Click (the

Submit button) to process the invoice

.One should receive message “Invoice SuccessfullyProcessed”.

You have completed this transaction.