[Federal Register Volume 77, Number 73 (Monday, April 16, 2012)]
[Notices]
[Pages 22626-22630]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2012-8989]


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SPECIAL INSPECTOR GENERAL FOR AFGHANISTAN RECONSTRUCTION


Office of Privacy, Records, and Disclosure; Privacy Act of 1974, 
as Amended

AGENCY: Special Inspector General for Afghanistan Reconstruction.

ACTION: Notice of Proposed Privacy Act Systems of Records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the 
Special Inspector General for Afghanistan Reconstruction (SIGAR) gives 
notice of the establishment of three Privacy Act systems of records.

DATES: Comments must be received no later than May 16, 2012. The new 
system of records will be effective June 15, 2012 unless SIGAR receives 
comments that would result in a contrary determination.

ADDRESSES: Comments should be sent to Hugo Teufel, Acting General 
Counsel, Special Inspector General for Afghanistan Reconstruction, 2530 
Crystal Drive, Arlington, VA 22202-3934. Comments will be made 
available for inspection up written request. SIGAR will make such 
comments available for public inspection in the Office of Privacy, 
Records, and Disclosure, 9th Floor, 1550 Crystal Drive, Arlington, VA 
22202, on official business days between the hours of 9 a.m. and 5 p.m. 
Eastern time. You can make an appointment to inspect comments by 
telephoning (703) 602-2500. All comments, including attachments and 
other supporting materials, received are part of the public record and 
subject to public disclosure. You should submit only information that 
you wish to make available publicly.

FOR FURTHER INFORMATION CONTACT: Kate Gastner, Public Information 
Manager, Special Inspector General for Afghanistan Reconstruction, 2530 
Crystal Drive, Arlington, VA 22202-3934, (703) 545-5993.

SUPPLEMENTARY INFORMATION: On January 28, 2008, the President signed 
into law the National Defense Authorization Act for Fiscal Year 2008 
(Pub. L. 110-181), which created the Special Inspector General for 
Afghanistan Reconstruction (SIGAR). SIGAR is responsible for 
coordinating and conducting audits and investigations to promote 
efficiency and effectiveness of reconstruction programs, and to detect 
and prevent waste, fraud, and abuse of taxpayers' dollars. Under 5 
U.S.C. 301, heads of Executive or military departments may prescribe 
regulations governing the conduct of its employees and the custody, 
use, and preservation of the department's records, papers, and 
property. To facilitate SIGAR's audits, investigations, and other 
operations, it plans to create the following systems of records:
    SIGAR--01 Firearm Qualification Records;
    SIGAR--02 Property Accountability Records;
    SIGAR--03 Public Affairs Records.
    In the notice of proposed rulemaking which is published separately 
in the Federal Register, SIGAR is proposing to exempt records 
maintained in several systems from certain of the Privacy Act's 
requirements pursuant to 5 U.S.C.552a(j)(2) and (k)(2).
    The Report of the a new system of records, as required by 5 U.S.C. 
552a(r) of the Privacy Act, has been submitted to the Committee on 
Oversight and Government Reform of the House of Representatives, the 
Committee on Homeland Security and Governmental Affairs of the Senate, 
and the Office of Management and Budget, pursuant to Appendix I to OMB 
Circular A-130, ``Federal Agency Responsibilities for Maintaining 
Records About Individuals,'' dated November 30, 2000.
    Sections 552a(e)(4) and (11) of title 5, United States Code, 
provide that an agency public a notice of the establishment or revision 
of a record system which affords the public a 30-day period in which to 
submit comments. To meet this requirement, descriptions of the three 
new systems of records are published in their entirety below.

    Dated: April 10, 2012.
Steven J. Trent,
Acting Inspector General.
SIGAR-01

System location:
    Special Inspector General for Afghanistan Reconstruction (SIGAR), 
9th Floor, 1550 Crystal Drive, Arlington, VA 22202-4135.

[[Page 22627]]

Categories of individuals covered by the system:
    SIGAR employees, consultants, and detailees who are required to 
conduct and/or to maintain firearms qualification, training, and 
proficiency activities in the performance of their regular duties.

Categories of records in the system:
    Records of an individual's annual qualification scores; Social 
Security Number (SSN); approvals of arming authority and issue of 
federal officer credentials and firearms accountability and maintenance 
records.

Authority for maintenance of the system:
    Public Law 110-181, Section 1229, National Defense Authorization 
Act for Fiscal Year 2008; 5 U.S.C. Appendix 3, Inspector General Act of 
1978, as amended; and 5 U.S.C. Section 301, Government Organization and 
Employees.

Purpose(s):
    Records are maintained and used to document the SIGAR firearms 
program information.

Routine uses of records maintained in the system including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside SIGAR as a routine use pursuant to 5 
U.S.C. 552a(b)(3) as follows:
    1. To the appropriate local, state, foreign, or federal agency when 
records alone or in conjunction with other information, indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program pursuant thereto.
    2. For the purpose of an investigation, settlement of claims, or 
the preparation and conduct of litigation to (1) persons representing 
SIGAR in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) witnesses, potential witnesses, or their representatives and 
assistants, and any person possessing information pertinent to the 
matter when it is necessary to obtain information or testimony relevant 
to the matter.
    3. To the tribunals, counsel, other parties, witnesses, and the 
public (in publicly available pleadings, filings or discussion in open 
court) when such disclosure: (1) Is relevant to, and necessary for, the 
proceeding; (2) compatible with the purpose for which SIGAR collected 
the records; and (3) the proceedings involve: SIGAR, current or former 
contractors of the agency, or other United States Government agencies 
and their components, or a current or former employee of SIGAR, current 
of former contractors of SIGAR, or other United States Government 
agencies and their components, who is acting in an official capacity or 
in any individual capacity where SIGAR or other United States 
Government agency has agreed to represent the employee.
    4. To a federal, foreign, state, or local agency to obtain 
information relevant to an agency decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
agency must deem such disclosure to be compatible with the purpose for 
which the agency collected the information.
    5. To SIGAR contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties. Those provided information under this 
routine use are subject to the same limitations applicable to agency 
officers and employees under the Privacy Act.
    6. To training, administrative, and operations personnel of local 
law enforcement agencies in the performance of their regular duties in 
order to process and to maintain documentation for investigative 
personnel who have been commissioned as reserve officers or deputies.
    7. When (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the agency has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity of this system or other systems or programs (whether 
maintained by the agency or another agency or entity) that rely upon 
the compromised information; and (3) the disclosure is made to such 
agencies, entities, and persons who are reasonably necessary to assist 
in connection with the agency's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, and 
disposing of records in the system:
Storage:
    Records are stored as paper records and/or electronic storage 
media.

Retrievability:
    Records are retrieved by name and/or SSN.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established SIGAR computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

Retention and disposal:
    Pursuant to General Records Schedule 1, item 29, individual 
qualification scores, are destroyed when five years old or five years 
after completion of a specific training program.
    Pursuant to General Records Schedule 11, item 4, credentials files, 
are destroyed 3 months after return to issuing office.

System manager and address:
    Assistant Inspector General for Investigations, 2530 Crystal Drive, 
Arlington, VA 22202-3934.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Office of the Special Inspector General for Afghanistan 
Reconstruction, Headquarters, Privacy Act Officer, 2530 Crystal Drive, 
Arlington, VA 22202.
    The request should include the requestor's complete name, time 
period for which records are sought, and the office location(s) where 
the requestor believes the records are located.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Director, Privacy, Records and Disclosure, Office of the Special 
Inspector General for Afghanistan Reconstruction, Headquarters, 2530 
Crystal Drive, Arlington, VA 22202. The request should include the 
requestor's complete name, time period for which records are sought, 
and the office location(s) where the requestor believes the records are 
located.

[[Page 22628]]

Contesting record procedures:
    Same as Notification Procedures above.

Record source categories:
    Arming and arrest credential notifications and firearms 
qualifications results from individuals and training personnel.

Exemptions claimed for the system:
    None.
SIGAR-02

System name:
    Property Accountability System.

System location:
    Office of the Special Inspector General for Afghanistan 
Reconstruction (SIGAR), 9th Floor, 1550 Crystal Drive, Arlington, VA 
22202-4135, and in SIGAR field offices in Afghanistan.

Categories of individuals covered by the system:
    SIGAR employees, including consultants and detailees.

Categories of records in the system:
    Name and employee/custodian identification and position numbers of 
employees assigned equipment, account numbers, organization, 
organization code, and location. Item description, date of purchase, 
acquired date, purchase price, purchase order number, vendor and 
manufacturer, model/serial/license number, serial number, catalog 
number, contract number, property tag identification, status/date, 
condition of property, operation number, high risk field, disposal 
code, storage location, responsible officer name.

Authority for maintenance of the system:
    Public Law 110-181, Section 1229, National Defense Authorization 
Act for Fiscal Year 2008; 5 U.S.C. App. 3, Inspector General Act of 
1978, as amended,; 40 U.S.C. 524, Section 202(b), Federal Property and 
Administrative Services Act of 1949;41 CFR, Chapter 101, Subtitle C., 
Federal Property Management Regulation (FPMR); and 5 U.S.C. Section 
301, Government Organization and Employees.

Purpose(s):
    To identify employees/custodians of issued equipment and provide 
inventories to satisfy other Federal Procurement Management Regulation 
requirements; to maintain a record of location of emergency equipment; 
to provide management information necessary for the budgeting and 
allocation of equipment; and to provide evidence of assignment, 
location, and value in the event that government property is stolen.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside SIGAR as a routine use pursuant to 5 
U.S.C. 552a(b)(3) as follows:
    1. To any law enforcement agency as needed to provide evidence of 
assignment, location, and value in the event that Government property 
is stolen.
    2. To the appropriate local, tribal, state, foreign or federal 
agency when records alone or in conjunction with other information, 
indicates a violation or potential violation of law whether civil, 
criminal, or regulatory in nature, and whether arising by general 
statute or particular program pursuant thereto.
    3. For the purpose of an investigation, settlement of claims, or 
the preparation and conduct of litigation to (1) persons representing 
SIGAR in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) witness, potential witness, or their representatives and 
assistants, and any other person who possess information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    4. To the tribunals, counsel, other parties, witnesses, and the 
public (in publicly available pleadings, filings or discussion in open 
court) when such disclosure: (1) Is relevant to, and necessary for, the 
proceeding; (2) is compatible with the purpose for which SIGAR 
collected the records; and (3) the proceedings involve: (a) SIGAR, 
current or former contractors of SIGAR, or other United States 
Government agencies and their components, or (b) A current or former 
employee of SIGAR, current or former contractors of SIGAR, or other 
United States Government agencies and their components, who is acting 
in an official capacity or in any individual capacity where SIGAR or 
another United States Government agency has agreed to represent the 
employee.
    5. To a Federal, foreign, state, tribal, or local agency to obtain 
information relevant to an Agency decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit. SIGAR must deem such disclosure to be compatible with the 
purpose for which it collected the information.
    6. To SIGAR contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties. Those provided information under this 
routine use are subject to the same limitations applicable to SIGAR 
officers and employees under the Privacy Act.
    7. When (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the SIGAR has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by SIGAR or another agency or entity) that rely upon the 
compromised information; and (3) the disclosure is made to such 
agencies, entities, and persons who are reasonably necessary to assist 
in connection with SIGAR's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored as paper records and/or electronic storage 
media.

Retrievability:
    Records are retrieved by tag number, license number, employee/
custodian name, employee identification number, position number, 
accounting information, catalog number, contract number, make, model, 
security logon identification, serial number, and/or storage location.

Safeguards:
    Paper records are maintained in secured areas and/or maintained in 
locked cabinets and desks. Electronic records are controlled through 
established SIGAR computer center procedures (personnel screening and 
physical security), and are password protected. Access is limited to 
those whose official duties require access to the records.

Retention and disposal:
    Pursuant to the General Records Schedule 3, item 4 and item 9, 
supply management and inventory files, are destroyed when 2 years old.

[[Page 22629]]

System manager(s) and address:
    Assistant Inspector General for Management and Support, 2530 
Crystal Drive, Arlington, VA 22202-3934.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director, Privacy, Records and Disclosure, Office of the Special 
Inspector General for Afghanistan Reconstruction, Headquarters, 2530 
Crystal Drive, Arlington, VA 22202.
    The request should include the requester's complete name, time 
period for which records are sought, and the office location(s) where 
the requester believes the records are located.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Director, 
Privacy, Records and Disclosure, Office of Special Inspector General 
for Afghanistan Reconstruction, 2530 Crystal Drive, Arlington, VA 
22202.
    The request should include the requestor's complete name, time 
period for which records are sought, and the office location(s) where 
the requestor believes the records are located.

Contesting record procedures:
    Same as Notification Procedures above.

Record source categories:
    Payroll/Personnel system applications, various internal forms, 
accountable property representative and employees, data processing 
personnel, and supply officers.

Exemptions claimed for the system:
    None.
SIGAR-03

System Name:
    Public Affairs Files

System location:
    Special Inspector General for Afghanistan Reconstruction (SIGAR), 
9th Floor, 1550 Crystal Drive, Arlington, VA 22202-4135.

Categories of Individuals covered by the system:
    Media representatives who request interviews with the Inspector 
General or agency principals; individuals who request information from 
a press officer concerning an issue(s) or information about SIGAR and 
its policies; and representatives of nongovernmental organizations 
throughout the United States; federal, foreign, state and local 
government officials.

Categories of records in the system:
    This system contains contact information for individuals who are 
involved in the operations of SIGAR; name, address, phone number, email 
addresses, and the like; assignments, biographies, speaking 
engagements, interviews and communications of executive level staff, 
principals and members of the media; press releases; names of media 
organizations; information on SIGAR employees who asked Public Affairs 
to publish information/articles about them.

Authority for maintenance of the system:
    Public Law 110-181, Section 1229, National Defense Authorization 
Act for Fiscal Year 2008; Inspector General Act of 1978, as amended; 5 
U.S.C. Appendix 3, Investigations; and 5 U.S.C. Section 301, Government 
Organization and Employees.

Purpose(s):
    Enables SIGAR Public Affairs to establish and maintain contact with 
the media, members of civil society organizations and the general 
public and circulate information to specific individuals or groups 
based on self-identified regional and policy interests.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside SIGAR as a routine use pursuant to 5 
U.S.C. 552a(b)(3) as follows:
    1. To contact members of the media to inform them of events, travel 
opportunities; respond to media representatives' and general public 
inquiries on various topics; and prepare briefing materials for 
interviewees.
    2. To other U.S. Government agencies and the White House, and to 
foreign, state and local governments for purposes of planning and 
coordinating public engagement activities relevant to SIGAR's external 
and public affairs activities.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored as paper records and electronic storage media.

Retrievability:
    By individual name.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established SIGAR computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

Retention and disposal:
    Records in this system will be retained in accordance with a 
schedule to be submitted for approval by the National Archives and 
Records Administration (NARA) and other government-wide records 
schedules, as applicable.

System manager(s) and address:
    Director, Public Affairs, Office of the Special Inspector General 
for Afghanistan Reconstruction, 2530 Crystal Drive, Arlington, VA 
22202-3934.

Notification procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director, Privacy, Records and Disclosure, Office of the Special 
Inspector General for Afghanistan Reconstruction, Headquarters, Privacy 
Act Officer, 2530 Crystal Drive, Arlington, VA 22202-3934.
    The request should include the requestor's complete name, time 
period for which records are sought, and the office location(s) where 
the requestor believes the records are located.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Director, 
Privacy, Records and Disclosure, Office of the Special Inspector 
General for Afghanistan Reconstruction, 2530 Crystal Drive, Arlington, 
VA 22202-3934.
    The request should include the requestor's complete name, time 
period for which records are sought, and the office location(s) where 
the requestor believes the records are located.

Contesting record procedures:
    Same as Notification Procedures above.

Record source categories:
    These records contain information obtained directly from the 
individual who is the subject of these records, the agency or 
organization that the individual represents, published

[[Page 22630]]

directories and/or other bureaus in SIGAR.

Exemptions:
    None.
[FR Doc. 2012-8989 Filed 4-13-12; 8:45 am]
BILLING CODE 3710-L9-P