United States Department of Agriculture

Agricultural Marketing Service

Federal Grain Inspection Service

Program Notice FGIS-PN-20-04 June 8, 2020

Distribution: FGIS, OSP Disposal Date: 5/09/2024 Originating Office: FMD PPMAB

Cover

The U.S. Department of Agriculture (USDA) prohibits discrimination in its programs on the basis of race, color, 

national origin, sex, religion, age, disability, political beliefs, and marital or familial status. (Not all prohibited 

bases apply to all programs.) Persons with disabilities who require alternate means for communication of program 

information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and 

TDD).

To file a complaint, write to the USDA, Office of Civil Rights, Room 326-W, 1400 Independence Avenue, SW, 

Washington, DC 20250-9410, or call (202) 720-5964 (voice and TDD). USDA is an equal employment opportunity 

employer.

ORDERING PLASTIC BAGS, COIN ENVELOPES, TRIFOLD ENVELOPES,

PLASTIC QUART BOTTLES, AND PLASTIC CABLE TIES

Contents

1.PURPOSE .........................................................................................................................2

2.REVISION .........................................................................................................................2

3.BACKGROUND .................................................................................................................2

4.POLICY .................................................................................................................................2

5.EFFECTIVE DATE .........................................................................................................2

6.PROCEDURES .................................................................................................................2

7.QUESTIONS .........................................................................................................................4

Attachment 1 .........................................................................................................................5
FGIS Notice PN-20-04 June 8, 2020

Page 2

1. PURPOSE

This program notice announces the policy and procedures for ordering supplies (plastic 

bags, coin envelopes, trifold envelopes, cable ties, and plastic quart bottles) for use in 

the Federal Grain Inspection Service (FGIS) monitoring program.

2. REVISION

This program notice replaces FGIS-PN-19-07, Ordering Plastic Bags, Coin Envelopes, 

Spear Envelopes, Plastic Quart Bottles, and Plastic Cable Ties, dated 06/24/2019. This 

notice is revised to update the vendor email address for ordering plastic bags.

3. BACKGROUND 

Field Management Division (FMD) has centralized the acquisition of certain supplies by 

contracting with source companies to drop-ship requested supplies directly to Official 

Service Provider (OSP) headquarters locations and FGIS field offices throughout the 

official system. Consolidation provides the official system with standardized products 

and saves the cost of storing and shipping. It also allows discount pricing for large 

volumes and GSA contract pricing for items currently not under FGIS contract.

4. POLICY

OSPs are responsible for ordering supplies (plastic bags, coin envelopes, trifold 

envelopes, cable ties, and plastic quart bottles) for use in the FGIS monitoring program 

(at no cost to the OSP) directly from a FGIS contracted vendor or through their servicing 

FGIS field office. OSPs must only use these supplies for the monitoring program. Use 

of these supplies for routine daily use (e.g., file sample retention, composite samples, 

etc.) is prohibited. However, OSPs may choose to purchase supplies for routine daily 

use (separate from the FGIS contract) from an FGIS contracted vendor using its own 

funds.

FGIS field offices are required to order these supplies from one or more FGIS 

contracted vendors listed in the attached vendor supply table and to place orders for 

OSPs for their servicing area that currently are not available on contract. 

5. EFFECTIVE DATE

This program notice is effective upon receipt.

6. PROCEDURES

a. Contact the Appropriate Vendor or Servicing FGIS Field Office. 
FGIS Notice PN-20-04 June 8, 2020

Page 3

Refer to attachment 1 for vendor contact information. 

(1) Small Coin Envelopes, Large Coin Envelopes, and Midco TriFold 

envelopes;

(2) Small and Large Plastic Bags;

(3) Plastic Quart Bottles and Plastic Cable Ties – OSPs must 

contact their servicing field office. FMD does not have a contract or a specific 

vendor for these items. FGIS field offices are responsible for purchasing 

these items and having them shipped to OSP headquarters, FGIS field 

offices, and FGIS duty points under their supervision.

b. Placing Orders.

Contact vendors by telephone or email to place an order. When placing an order, 

provide the vendor with the following information:

(1) Item and the quantity needed (e.g., 1,000 Brown Kraft Coin Envelopes 

41⁄2”w x 7”h).

(2) Physical shipping address for delivery of supplies. Vendors are only required

to ship supplies to street addresses listed in the contract. Those addresses 

exclude specified service points and elevator locations. The shipping 

addresses in the contract are for the following locations:

(a) OSP headquarters; and

(b) FGIS Field Offices; 

(3) Name and phone number of person placing the order. 

c. Receiving Supplies. 

For accounting purposes, when supplies are received:

(1) Stamp the packing slip with the date of receipt.

(2) Scan the packing slip to Sherri Murphy, Policies, Procedures, and 

 Market Analysis Branch (PPMAB), at Sherri.L.Murphy@usda.gov.
FGIS Notice PN-20-04 June 8, 2020

Page 4

7. QUESTIONS

Direct any questions concerning this program notice to

AMS-FGIS Policies Procedures and Market Analysis Branch.

Attachment
FGIS Notice PN-20-04 June 8, 2020

Page 5

Attachment 1

VENDOR/FGIS SUPPLIER

VENDOR/FGIS 

SUPPLIER

Aplasticbag

Contact: Customer Service

Phone: 877-992-2247x115

sales@aplasticbag.com

Contract: 12639519A0034

MIDCO Global Inc. 

Contact: Customer Service

Phone: 1-800-264-8785

jdavis@midcoglobal.com 

Contract: 12639519A0012

FGIS servicing Field 

Office

Large Plastic 

Bags 

9” W X 18” H X 6 mil 

Thickness Polyethylene 

Bags

N/A

9”w x 18”h

6 mil 

500 per box

Small Plastic 

Bags

6” W X 12” H X 6 mil 

Thickness Polyethylene 

Bags

N/A

6”w x 12”h

6 mil

500 per box

Small Coin 

Envelopes N/A

2.5”W X 4.25”H Brown Kraft 

Coin Envelopes

500 per box

N/A

 Large Coin 

Envelopes N/A 31/8”W X 5.5”H Brown Kraft Coin Envelopes

500 per box

N/A

Cable Ties N/A N/A

Length 6,” tie width 

.130,

100 per pack

Plastic

Quart Bottles N/A N/A 3 3⁄4” L x 3 3⁄4”w x 7”h, neck opening 1 3⁄4”

MIDCO Trifold 

Envelopes N/A 4.5”W X 7 H Midco TriFold Envelopes N/A