Agricultural Marketing Service, Specialty Crops Program, Specialty Crops Inspection Division

This PATCH represents official guidance. This PATCH is scheduled to be incorporated into the 

document listed above. After incorporation into the document listed above this PATCH will 

become obsolete. USDA is an equal opportunity provider, employer, and lender. 

PATCH # 087 Updated Guidance for Certification of Frozen Products for South Korea 

(August 30, 2022) 

SCI Division Inspection Series

Page 1 of 7 

PATCH # 087

DOCUMENT: Certification Manual, November 2017 

REMARKS: Updated Guidance for Certification of Frozen Products for South Korea 

Allowances for use of the Export Verification Program for product being exported to South 

Korea are now obsolete and no longer in use. The Exports to South Korea section, paragraph 

one is revised to now read as follows: 

EXPORTS TO SOUTH KOREA 

Certification of frozen products for South Korea 

Certification for South Korea may be accomplished by having the sample submitted by the 

applicant or by the applicant requesting that the sample units be officially drawn. The 

Korean government requires certification of frozen fruits and vegetables, and temperature 

declaration statement from the applicant. All frozen fruits and vegetables are required to 

be inspected prior to shipping. 

Discontinue use of “Example: Export Verification Service” in the Exports to South Korea 

section on page 167. 

The applicant will submit a sample of product for every code to be shipped with a 

completed SC-356 Application for Inspection and Certificate of Sampling. Product cannot 

be certified once it has departed the United States. The SC-356 will indicate how the 

sample is obtained. To verify accuracy of information entered on the SC-356, the 

applicant must provide supporting documentation such as an airway bill, bill of lading, 

invoice, purchase order etc. The specific supporting document types will vary based on 

the type of inspection requested. 
This PATCH represents official guidance. This PATCH is scheduled to be incorporated into the 

document listed on the first page. After incorporation into the document listed above this 

PATCH will become obsolete.

PATCH #087 Updated Guidance for Certification of Frozen Products for South Korea 

(August 30, 2022) 

SCI Division Inspection Series

Page 2 of 7 

Temperature Requirements 

Temperature integrity and statement accuracy are the responsibility of the applicant. The 

requirement is that the product be frozen and maintained at -17.8 degrees Celsius. The 

applicant will submit a letter that indicates compliance with temperature requirements. 

Certification 

“Certificate forms FV-146CS Certificate of Quality and Condition (paper version), SC-146CS 

Certificate of Quality and Condition (paper version); SC-146E Certificate of Quality and 

Condition, SC-146ES Certificate of Quality and Condition (SCION certificate), SC-147CS 

Certificate of Quality and Condition – Quality Assurance and SC-149CS Certificate of Quality 

and Condition – Continuous Inspection are applicable.” Linked text above to intranet location. 

Note: Do not grade product to a U.S. Grade Standard or describe quality levels when inspection 

and certification is restricted to product condition. 

For certification of frozen products destined for South Korea the following export information, in 

addition to the specific commodity information, is required on the issuing certificate. 

A. Body of Certificate

• Type “Port of Export” and list the port the product will be exported from. 

• Type “Port of Entry” and list the port the product will enter. 

B. Remarks

• Applicant's declaration of the number of units in the consignment, when 

applicable. 

• Declaration of temperatures from written statement provided by applicant. 

• Means of conveyance such as vessel information and voyage number 

• Container number or bill of lading/airway bill number or invoice number or 

purchase order number. 

C. Signature Of Inspector

• Only the Area Office Officer-in-Charge (OIC) or Assistant Officer-in-Charge 

(AOIC) are authorized to sign export certificates for frozen products destined for 

South Korea. 
This PATCH represents official guidance. This PATCH is scheduled to be incorporated into the 

document listed on the first page. After incorporation into the document listed above this 

PATCH will become obsolete.

PATCH #087 Updated Guidance for Certification of Frozen Products for South Korea 

(August 30, 2022) 

SCI Division Inspection Series

Page 3 of 7 

The following examples illustrate the information as described above for certificates issued for 

South Korea. 

Example: Officially Drawn - Certified to Grade

SOURCE OF SAMPLES

Officially Drawn

PRODUCT INSPECTED

FROZEN BLUEBERRIES

CODE MARKS ON CONTAINERS

72552...

PRINCIPAL LABEL MARKS

“GARDEN Fresh Frozen Cultivated Blueberries 30 LBS net 13.61 kg Dist. by Garden Frozen Foods 

Baltimore, Maryland”

Type - Cultivated

Port of Export: Baltimore, MD

 Port of Entry: Busan, Korea

GRADE:

U.S. GRADE A or U.S. FANCY 

Average score: 94 points

REMARKS:

This certificate covers 1000 corrugated cases, 30 pounds each (30000 Pounds - Applicant's count and weight). 

Lot identified by code as shown and located at Deep Cold Storage, Baltimore, Maryland. Written statement 

from applicant states that product has been frozen at or below -17.8 degrees C., and the storage temperature 

was kept at or below -17.8 degrees C. Means of conveyance is the vessel YM TRAVEL and voyage number 

001 W. Product further identified as PO# 859-1578-085.
This PATCH represents official guidance. This PATCH is scheduled to be incorporated into the 

document listed on the first page. After incorporation into the document listed above this 

PATCH will become obsolete.

PATCH #087 Updated Guidance for Certification of Frozen Products for South Korea 

(August 30, 2022) 

SCI Division Inspection Series

Page 4 of 7 

Example: Officially Drawn - Certified to Condition

SOURCE OF SAMPLES

Officially Drawn

PRODUCT INSPECTED

FROZEN BLUEBERRIES

CODE MARKS ON CONTAINERS

72552...

PRINCIPAL LABEL MARKS

“GARDEN Fresh Frozen Cultivated Blueberries 30 LBS net 13.61 kg Dist. by Garden Frozen Foods 

Baltimore, Maryland”

CONDITION: Product in good condition. Product appears fit for human consumption based on organoleptic

testing only.

Port of Export: Baltimore, MD

 Port of Entry: Busan, Korea

GRADE:

RESTRICTED CERTIFICATE: Inspection and certification restricted to product condition only at the request 

of the applicant.

REMARKS:

This certificate covers 1000 corrugated cases, 30 pounds each (30,000 Pounds - Applicant's count and weight). 

Lot identified by code as shown and located at Deep Cold Storage, Baltimore, Maryland. Written statement 

from applicant states that product has been frozen at or below -17.8 degrees C., and the storage temperature 

was kept at or below -17.8 degrees C. Means of conveyance is the vessel YM TRAVEL and voyage number 

001 W. Product further identified as PO# 859-1578-085.
This PATCH represents official guidance. This PATCH is scheduled to be incorporated into the 

document listed on the first page. After incorporation into the document listed above this 

PATCH will become obsolete.

PATCH #087 Updated Guidance for Certification of Frozen Products for South Korea 

(August 30, 2022) 

SCI Division Inspection Series

Page 5 of 7 

Example: Officially Drawn - Certified to Condition - Multiple Products

SOURCE OF SAMPLES

Officially Drawn

PRODUCT INSPECTED

VARIOUS FROZEN FRUITS AND VEGETABLES

CODE MARKS ON CONTAINERS

See Below

PRINCIPAL LABEL MARKS

See Below

PRODUCT CODE MARK LABEL NUMBER CASES (POUNDS)

Cultivated Blueberries 72552 Garden 500 cases (15000 Pounds)

Raspberries 72223 Freshie 200 cases (6000 Pounds)

Blackberries 75443 Garden 300 cases (9000 Pounds)

Peaches 80654 Terrace 200 cases (6000 Pounds)

CONDITION: Product in good condition. Product appears fit for human consumption based on organoleptic

testing only.

 Port of Export: Baltimore, MD

 Port of Entry: Busan, Korea

GRADE:

RESTRICTED CERTIFICATE: Inspection and Certification restricted to product condition only at the request of 

the applicant.

REMARKS:

This certificate covers 1200 cases, 30 pounds each (36,000 pounds - Applicant's count and weight). Lot

identified by code as shown and located at Deep Cold Storage, Baltimore, Maryland. Written statement from

applicant states that product has been frozen at or below -17.8 degrees C., and the storage temperature was kept at 

or below -17.8 degrees C. Means of conveyance is the vessel YM VESSEL and voyage number 001 W. Product 

shipped in Container HLBU654678.
This PATCH represents official guidance. This PATCH is scheduled to be incorporated into the 

document listed on the first page. After incorporation into the document listed above this 

PATCH will become obsolete.

PATCH #087 Updated Guidance for Certification of Frozen Products for South Korea 

(August 30, 2022) 

SCI Division Inspection Series

Page 6 of 7 

Example: Submitted by Applicant - Certified to Condition

SOURCE OF SAMPLES

Submitted by Applicant

PRODUCT INSPECTED

FROZEN SPINACH

CODE MARKS ON CONTAINERS

72254...

PRINCIPAL LABEL MARKS

“JUST PICKT Frozen Leaf Spinach, net weight 3 pounds. Distributed by Seattle’s Best Foods, Seattle, 

Washington”

CONDITION: Product in good condition. Product appears fit for human consumption based on organoleptic

testing only.

Port of Export: Seattle, WA

 Port of Entry: Busan, Korea

GRADE:

RESTRICTED CERTIFICATE: This certificate covers the examination of one 3-pound pound container and

does not officially represent any lot. Inspection and certification restricted to product condition only at the 

request of the applicant.

REMARKS:

Applicant declares this consignment is for 1,100 cases, 12/48 ounce cartons (39,600 pounds Applicant's count

and weight). Written statement from applicant states that product was frozen at or below -17.8 degrees C., 

and the storage temperature was kept at or below -17.8 degrees C. Means of conveyance is the vessel YM 

VESSEL and voyage number 001 W. Product shipped in Container HLBU654678.
This PATCH represents official guidance. This PATCH is scheduled to be incorporated into the 

document listed on the first page. After incorporation into the document listed above this 

PATCH will become obsolete.

PATCH #087 Updated Guidance for Certification of Frozen Products for South Korea 

(August 30, 2022) 

SCI Division Inspection Series

Page 7 of 7 

Example: Submitted by Applicant - Certified to Condition - Multiple Products

SOURCE OF SAMPLES

Submitted by Applicant

PRODUCT INSPECTED

VARIOUS FROZEN FRUITS

CODE MARKS ON CONTAINERS

See Below

PRINCIPAL LABEL MARKS

See Below

PRODUCT CODE LABEL CASES CONTAINER SIZE

Cultivated Blueberries 727734 Just Pickt 200 12/3-pound polybags

Raspberries 988761 Everfresh 500 6/5-pound polybags

Peaches 665231 Tree Fresh 750 12/2-pound polybags

CONDITION: Product in good condition. Product appears fit for human consumption based on organoleptic

testing only.

Port of Export: Houston, Texas

 Port of Entry: Busan, Korea

GRADE:

RESTRICTED CERTIFICATE This certificate covers the examination of one 2-pound sample and two 3-pound 

sample units and does not officially represent any lot. Inspection and certification restricted to product condition 

only at the request of the applicant.

REMARKS:

Applicant declares this consignment is for 1,450 cases, (40,200 pounds - Applicants count and weight).

Written statement from applicant states that product was frozen at or below -17.8 degrees C., and the storage 

temperature was kept at or below -17.8 degrees C. Vessel: SM Vessel. Voyage: 2203W. Order# 1234567890. 

Container Number: SZLU9608817. Booking Number: THX2A4302600. 
 

 

 

 

 

 

 

 

Agricultural Marketing Service, Specialty Crops Program, Specialty Crops Inspection Division 

PATCH # 057 

DOCUMENT: Certification Manual. 

REMARKS: The following are updated instructions for signing certificates. 

CFR 52.18 (a) was changed last year to remove the Power of Attorney language and now reads 

as follows: 

§ 52.18 Issuance of certificates. 

(a)(1) The person signing and issuing the certificate shall be one of the following: 

(i) The inspector who performed the inspection. 

(ii) Another employee of the Inspection Service who has been authorized by the 

Administrator to act in a supervisory capacity. 

(iii) An inspector designated as the ‘‘inspector in charge,’’ when the certificate 

represents composite inspection of several persons. 

The following are updated instructions for the signature block of the certificate. 

The signature block shall have: 

A. The name of the inspector will be typed in the signature block. 

B. The original of the certificate must be manually signed in blue ink. 

C. The person signing and issuing the certificate will be one of the following: 

1. The inspector who performed the inspection. 

2. Another employee of the Inspection Service who has been authorized by 

the Administrator to act in a supervisory capacity. 

This PATCH represents official guidance. This PATCH is scheduled to be incorporated into the 

document listed above. After incorporation into the document listed above this PATCH will 

become obsolete. USDA is an equal opportunity provider, employer, and lender. 

PATCH # 057 Certificate Signing Instructions (July 16, 2020) 

SCI Division Inspection Series 

Page 1 of 2 
 

 

The person signing for the inspector should place only their own signature, 

preceded by the word “By,” just below the typed name of the inspector 

shown on the certificate. 

Example: 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

Hunt Valley Professional Bldg. 

9 Schilling Road 

Hunt Valley, Maryland 21031-1106 

(410) 527-0400 

Lisa Smith 

3. An inspector designated as the “Inspector-in-Charge”. The designated 

inspector may sign the certificate for any inspection performed and results 

reviewed under his or her charge. This may be an inspection performed by 

one or more inspectors. 

The title, “Inspector-in-Charge” will follow the typed name of the 

inspector. 

Example: 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

Hunt Valley Professional Bldg. John D. Doe, Inspector-in-Charge 

9 Schilling Road, Suite 203 

Hunt Valley, Maryland 21031-1106 

(410) 527-0400 

This PATCH represents official guidance. This PATCH is scheduled to be incorporated into the 

document listed on the first page. After incorporation into the document listed above this 

PATCH will become obsolete. 

PATCH #057 Certificate Signing Instructions (July 16, 2020) 

SCI Division Inspection Series 

Page 2 of 2 
U

 

Marketing and 

Regulatory 

Programs 

Agricultural 

Marketing 

Service 

Specialty 

Crops 

Program 

Specialty 

Crops 

Inspection 

Division 

AIM 

Inspection 

Series 

Certification Manual 

November 2017 
 

 

 

 

 

“SCI moving forward in the 21st Century using technology, innovation, and old fashioned hard work” 

Non-Discrimination Policy: In accordance with Federal civil rights law and U.S. Department 

of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and 

employees, and institutions participating in or administering USDA programs are prohibited 

from discriminating based on race, color, national origin, religion, sex, gender identity (including 

gender expression), sexual orientation, disability, age, marital status, family/parental status, 

income derived from a public assistance program, political beliefs, or reprisal or retaliation for 

prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases 

apply to all programs). Remedies and complaint filing deadlines vary by program or incident. 

Persons with disabilities who require alternative means of communication for program 

information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact 

the responsible Agency or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or 

contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program 

information may be made available in languages other than English. 

To file a program discrimination complaint, complete the USDA Program Discrimination 

Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint 

and at any USDA office or write a letter addressed to USDA and provide in the letter all of the 

information requested in the form. To request a copy of the complaint form, call (866) 632-

9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of 

Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, 

Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov. 

USDA is an equal opportunity provider, employer, and lender. 
 

Certification Manual 

Table of Contents 

INTRODUCTION .......................................................................................................................... 1 

GUIDE FOR ELECTRONIC USAGE ........................................................................................... 1 

DEFINITIONS................................................................................................................................ 2 

Inspection Certificate ...................................................................................................................... 2 

Quality and Condition..................................................................................................................... 2 

THE PURPOSE OF CERTIFICATION......................................................................................... 3 

SOURCE OF INFORMATION...................................................................................................... 4 

FORM OF CERTIFICATE TO USE.............................................................................................. 4 

COMPUTER GENERATED CERTIFICATES............................................................................. 5 

Form SC-146................................................................................................................................... 5 

Form SC-146E ................................................................................................................................ 6 

Form SC-149................................................................................................................................... 8 

Form SC-66..................................................................................................................................... 9 

Form SC-66E ................................................................................................................................ 10 

Form SC-67................................................................................................................................... 11 

Form SC-489................................................................................................................................. 12 

Form SC-490................................................................................................................................. 13 

Form SC-416................................................................................................................................. 14 

Form SC-494................................................................................................................................. 15 

Form SC-419-1 ............................................................................................................................. 16 

LEGALITY................................................................................................................................... 17 

AUTHENTICATION ................................................................................................................... 17 

Authenticated Document .............................................................................................................. 18 

Procedure ...................................................................................................................................... 18 

PROCEDURES FOR HANDLING ALTERED CERTIFICATES.............................................. 19 

ACCOUNTABILITY ................................................................................................................... 19 

Certificate Forms .......................................................................................................................... 19 

When Received......................................................................................................................... 20 

When Typed by Applicant........................................................................................................ 20 

When Issued.............................................................................................................................. 20 

Reporting damage, destruction, loss, or theft ........................................................................... 20 

Inspection Records........................................................................................................................ 21 

RESPONSIBILITY....................................................................................................................... 25 

APPEARANCE OF THE CERTIFICATE................................................................................... 25 

PREPARATION........................................................................................................................... 25 

ERRORS....................................................................................................................................... 26 

Void Certificate............................................................................................................................. 26 

Corrected Certificate..................................................................................................................... 26 

DATING CERTIFICATES .......................................................................................................... 26 

Updating Certificates .................................................................................................................... 26 

No Additional Sample Units Examined.................................................................................... 26 

Additional Sample Units Examined ......................................................................................... 27 

Special Situations.......................................................................................................................... 27 

Re-Inspection............................................................................................................................ 28 

i 
 

 

Appeal Inspection ..................................................................................................................... 28 

POWER OF ATTORNEY............................................................................................................ 33 

DISTRIBUTION OF CERTIFICATES........................................................................................ 35 

CONFIDENTIALITY OF GRADING AND INSPECTION DOCUMENTS ............................. 35 

ALTERNATE INSTRUCTIONS FOR CERTIFICATION OF STATE PURCHASES ............. 35 

CERTIFYING USED CONTAINERS......................................................................................... 35 

Reused containers for Government Purchases.............................................................................. 36 

Reused containers for commercial use ......................................................................................... 36 

Problem of accurately describing containers ................................................................................ 36 

CERTIFICATION OF TEMPERATURE AND CONDITION ON FROZEN PRODUCT ........ 37 

Special Certification Statements................................................................................................... 37 

CERTIFICATION OF FRUITS AND VEGETABLES USING UNFROZEN SAMPLE UNITS 

DRAWN DURING PRODUCTION ............................................................................................ 41 

When frozen verification sample units will not be examined....................................................... 41 

CERTIFICATE HEADING.......................................................................................................... 42 

Location ........................................................................................................................................ 42 

Certificate Number........................................................................................................................ 42 

Reference Data.............................................................................................................................. 42 

Date of Certificate......................................................................................................................... 43 

Applicant....................................................................................................................................... 43 

Receiver or Buyer ......................................................................................................................... 43 

Address ......................................................................................................................................... 43 

Source of samples ......................................................................................................................... 44 

Product inspected.......................................................................................................................... 44 

Standardized Products............................................................................................................... 44 

Non-standardized Products....................................................................................................... 45 

Dried Prunes ............................................................................................................................. 45 

CODE MARKS ON CONTAINERS ........................................................................................... 45 

Primary Containers ....................................................................................................................... 45 

Metal ......................................................................................................................................... 45 

Nonmetal................................................................................................................................... 45 

Bulk Containers ........................................................................................................................ 46 

Secondary Containers ................................................................................................................... 46 

RECORDING CODE MARKS FROM CONTAINERS ............................................................. 46 

Inverted Number or Odd Symbol ................................................................................................. 47 

Illegible Code Marks..................................................................................................................... 47 

Partially Illegible Code Marks...................................................................................................... 48 

Same Code .................................................................................................................................... 48 

Various Codes............................................................................................................................... 48 

Similar Code Marks ...................................................................................................................... 48 

Same top line with a different bottom line ............................................................................... 48 

Consecutive Codes.................................................................................................................... 49 

Groups of Series........................................................................................................................ 50 

Non Consecutive Similar Codes............................................................................................... 50 

Numerous Code Marks (Additional codes not examined)............................................................ 50 

Insufficient space on the face of certificate .................................................................................. 51 

PRINCIPAL LABEL MARKS..................................................................................................... 52 

ii 
 

 

BODY OF CERTIFICATE........................................................................................................... 53 

General.......................................................................................................................................... 53 

Recording technical information................................................................................................... 53 

Degrees ..................................................................................................................................... 53 

One Value ................................................................................................................................. 54 

Two Values............................................................................................................................... 54 

More Than Two Values ............................................................................................................ 54 

Zero Values............................................................................................................................... 54 

Significant accuracy...................................................................................................................... 55 

Net Weight or Net Contents...................................................................................................... 55 

Vacuum Readings..................................................................................................................... 56 

Brix Readings and Salometer Readings.................................................................................... 56 

Analytical Determinations ........................................................................................................ 56 

Refractive Index........................................................................................................................ 57 

Specific Gravity ........................................................................................................................ 57 

Recoverable Oil ........................................................................................................................ 58 

Proportion of Ingredients.......................................................................................................... 58 

Method of determination............................................................................................................... 58 

Rounding numbers........................................................................................................................ 58 

Numerical values of less than one ................................................................................................ 59 

Appropriate certification statements............................................................................................. 59 

Net Contents / Net Weight........................................................................................................ 59 

Fill Weights............................................................................................................................... 61 

Fill of Container........................................................................................................................ 62 

Vacuum Readings..................................................................................................................... 62 

Drained Weight......................................................................................................................... 63 

Syrup Designation..................................................................................................................... 66 

Brix Measurements................................................................................................................... 68 

Condition of Container (Exterior and Interior)......................................................................... 68 

When applicant specifically requests the use of alternate Acceptable Quality Levels............. 71 

Frozen products packed in Tote Bins. ...................................................................................... 71 

Fruit Sugar Ratio....................................................................................................................... 73 

Analytical Determination(s) ..................................................................................................... 75 

Descriptive or Similar Information........................................................................................... 75 

Proportions of Ingredients ........................................................................................................ 76 

Count......................................................................................................................................... 77 

Style and/or Type...................................................................................................................... 78 

Mold Counts ............................................................................................................................. 79 

Enzyme Inactivation ................................................................................................................. 80 

Peas and Corn for use in Frozen Mixed Vegetables................................................................. 80 

Insufficient space on the face of certificate .............................................................................. 81 

CERTIFICATE GRADE STATEMENT ..................................................................................... 82 

QUALITY REQUIREMENTS..................................................................................................... 82 

Standardized products................................................................................................................... 82 

NAG products ............................................................................................................................... 84 

NON QUALITY FACTORS ........................................................................................................ 88 

No U.S. grade is assigned ............................................................................................................. 88 

iii 
A U.S. grade is assigned ............................................................................................................... 88 

FLAGGING THE GRADE STATEMENT.................................................................................. 88 

Non quality factor fails the recommended criteria ....................................................................... 88 

Net Contents / Net Weight........................................................................................................ 89 

Zero Vacuums........................................................................................................................... 90 

Drained Weight......................................................................................................................... 91 

Enzyme Activity ....................................................................................................................... 91 

Brix Does Not Meet.................................................................................................................. 92 

Fails FDA requirements............................................................................................................ 92 

Count Does Not Meet ............................................................................................................... 93 

Fill Weight ................................................................................................................................ 93 

Frozen products packed in Tote Bins. ...................................................................................... 94 

Other Factors............................................................................................................................. 95 

Label Statements Do Not Agree With the Inspection Data .......................................................... 95 

RESTRICTED CERTIFICATE.................................................................................................... 96 

Certification based on private buyer specifications...................................................................... 96 

REMARKS SECTION OF CERTIFICATE................................................................................. 98 

General.......................................................................................................................................... 98 

Appropriate Certification Statements ........................................................................................... 98 

Quantity .................................................................................................................................... 98 

Location of Product Certified ................................................................................................... 99 

Lot Identity of the Product Certified......................................................................................... 99 

Case Stamping When Required .............................................................................................. 100 

Date of Pack............................................................................................................................ 101 

Latest Season's Pack ............................................................................................................... 101 

Case Markings ........................................................................................................................ 102 

Condition of Container ........................................................................................................... 102 

Dietetic Pack........................................................................................................................... 103 

Assembled-Lot Certificate...................................................................................................... 103 

Superseded Certificate ............................................................................................................ 104 

Appeal Inspection ................................................................................................................... 104 

Additional Information ........................................................................................................... 104 

ADDRESS AND SIGNATURE SECTION OF CERTIFICATE .............................................. 105 

Address ....................................................................................................................................... 105 

Signature ..................................................................................................................................... 105 

COMMODITY SPECIFIC CERTIFICATION STATEMENTS ............................................... 106 

General........................................................................................................................................ 106 

Imported Canned Ripe Olives..................................................................................................... 106 

Grade Statement...................................................................................................................... 106 

Remarks .................................................................................................................................. 107 

Distribution of Certificates ......................................................................................................... 107 

Imported Raisins ......................................................................................................................... 108 

Grade....................................................................................................................................... 108 

Remarks .................................................................................................................................. 108 

Distribution of Certificates ......................................................................................................... 109 

SAMPLES SUBMITTED BY AN APPLICANT ...................................................................... 109 

Policy .......................................................................................................................................... 109 

iv 
 

 

 

General........................................................................................................................................ 109 

Declining Inspection ................................................................................................................... 110 

Procedure .................................................................................................................................... 110 

Complete Form SC-356.......................................................................................................... 110 

Examination of Sample Units................................................................................................. 110 

Certification ............................................................................................................................ 111 

INSTRUCTIONS FOR CERTIFICATION OF PREVIOUSLY CERTIFIED PRODUCT 

(BREAKDOWN CERTIFICATES) ........................................................................................... 112 

Description.................................................................................................................................. 112 

Procedure .................................................................................................................................... 112 

EXAMPLES OF COMPLETED CERTIFICATES.................................................................... 114 

EXAMPLES – LETTER REPORTS.......................................................................................... 130 

Sample Submitted by Applicant ................................................................................................. 130 

Sample Submitted by Applicant ................................................................................................. 131 

Non Manipulation Letter Report................................................................................................. 132 

EXPORT CERTIFICATION...................................................................................................... 133 

Policy .......................................................................................................................................... 133 

Certificate of Free Sale ............................................................................................................... 133 

Certificate of Origin.................................................................................................................... 133 

Authentication of Official Documents........................................................................................ 134 

Phytosanitary Certificate............................................................................................................. 134 

Request for Export Certificate .................................................................................................... 134 

Exports with “Organic” in the label........................................................................................ 135 

SAMPLE SUBMITTED BY APPLICANT ............................................................................... 135 

Certification of Samples Submitted by the Applicant for Export Certification.......................... 135 

Certification of sample units submitted by an Applicant ....................................................... 135 

OFFICIALLY DRAWN SAMPLES .......................................................................................... 138 

Certification of Officially Drawn Samples for Export Certification .......................................... 138 

Certify to a U.S. Grade ........................................................................................................... 138 

Certify to Product Condition................................................................................................... 139 

MULTIPLE PRODUCTS........................................................................................................... 140 

Certification of multiple products............................................................................................... 140 

MEAT, POULTRY, AND EGG PRODUCTS........................................................................... 143 

Certification of meat, poultry, and egg products ........................................................................ 143 

GRAIN PRODUCTS.................................................................................................................. 143 

Certification of Grain products ................................................................................................... 143 

General.................................................................................................................................... 143 

Policy ...................................................................................................................................... 143 

DAIRY PRODUCTS.................................................................................................................. 144 

Verification service for Dairy ..................................................................................................... 144 

General.................................................................................................................................... 144 

Procedure ................................................................................................................................ 144 

EXPORTS TO JAPAN............................................................................................................... 150 

Certification of frozen products for Japan .................................................................................. 150 

Products That Require SCI Certificates.................................................................................. 150 

Certification for Japan................................................................................................................. 150 

Sample Submitted by Applicant ............................................................................................. 151 

v 
Officially Drawn Sample ........................................................................................................ 153 

Export Verification Service .................................................................................................... 157 

Application and Contract for Export Verification Service ......................................................... 158 

Responsibilities........................................................................................................................... 158 

Distribution ................................................................................................................................. 159 

Certification Statement (Form SC-146)...................................................................................... 159 

EXPORTS TO THE EUROPEAN UNION (EU) ...................................................................... 167 

Certification of Apiculture Products for the EU......................................................................... 167 

Products That Require SCI Certificates.................................................................................. 167 

EXPORTS TO SOUTH KOREA ............................................................................................... 167 

Certification of frozen products for South Korea ....................................................................... 167 

Temperature Requirements..................................................................................................... 167 

Certification ............................................................................................................................ 167 

REFERENCE LINKS................................................................................................................. 171 

vi 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 1 of 171 

INTRODUCTION 

This document is designed to give guidance to Specialty Crops Inspection Division (SCI) 

personnel of the United States Department of Agriculture (USDA), in the uniform preparation 

and distribution of certificates. 

Compliance with the Agricultural Marketing Service (AMS) guidelines does not excuse failure 

to comply with the Food, Drug, and Cosmetic Act or any other applicable Federal or State laws 

or regulations. SCI Division of the Specialty Crops Programs (SCP), AMS is responsible for 

grading/inspecting, audits and standardization programs of fresh and/or processed fruits and 

vegetables and related products. The legal authority for grading, auditing and standardization 

activities are the Agricultural Marketing Acts of 1936 and 1946, as amended. 

Applicants may obtain inspections of any fresh and/or processed fruit and vegetable and related 

products for which they have a financial interest. The inspection service is voluntary and selfsupporting, and is offered on a fee-for-service basis. 

GUIDE FOR ELECTRONIC USAGE 

The AIM system of instructional manuals is available electronically in Adobe Acrobat Portable 

Document Format (PDF) at the following intranet address: https://emsteam.usda.gov/sites/AMS/AMS-SCI/AIM/SitePages/Home.aspx. 

When accessed electronically, AIM materials have hyperlinks and hypertext (visible as 

underlined blue text) available to the PDF user. Clicking on a hyperlink takes the reader to a 

web site with information relating to the subject. Hypertext links the reader to a different page 

within the current manual, or a different manual, with information relating to the subject. For 

example, the hypertext in the Table of Contents allows a reader to go directly to the section of 

interest in the manual by clicking on the section title. 

PDF offers a variety of tools depending on the Adobe version the reader has. The newer the 

version, the more tools available. PDF documents are easily searchable for content within a 

document or within multiple documents. To learn about the variety of PDF search options: 

• Click on the “Help” tab on the top of any page in Adobe Acrobat, 

• Then click on the “Adobe Acrobat Help” bar, 

• Type the word “Search” in the “Search” box, and click on the “Search” button, 

• A series of options will become available, 

• Click on the “Access Search Features” link and follow the instructions for the type of 

search you are interested in. 
 

 

 

 

 

 

 

 

 

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DEFINITIONS 

Inspection Certificate 

As defined in the Regulations Governing Inspection and Certification of Processed Fruits and 

Vegetables and Related Products: 

Inspection certificate: “Inspection certificate” means a statement, either written or 

printed, issued pursuant to the regulations in this part, setting forth in addition to 

appropriate descriptive information relative to a processed product, and the container 

thereof, the quality and condition, or any part thereof, of the product and may include a 

description of the conditions under which the product is stored. 

This definition is an all inclusive description of any kind of inspection certificate and includes 

not only formal certificates but also letter reports, memoranda reports, and daily inspection 

reports (DIRs). 

The terminology “inspection certificate” is generally the formal printed document used when 

reporting inspection results of processed fruits and vegetables and other related products. 

Quality and Condition 

As defined in the Regulations Governing Inspection and Certification of Processed Fruits and 

Vegetables and Related Products: 

Quality: “Quality” means the inherent properties of any processed product which 

determine the relative degree of excellence of such product, and includes the effects of 

preparation and processing, and may or may not include the effects of packing media, or 

added ingredients. 

Condition: “Condition” means the degree of soundness of the product, which may affect 

its merchantability and includes, but is not limited to those factors, which are subject to 

change as a result of age, improper preparation and processing, improper packaging, 

improper storage or improper handling. 

In essence, the definition for quality and condition is a “degree of excellence” and such degree 

depends upon the following: 

• The inherent or natural characteristics of the product; 

• The effects of processing; 

• The effects of ingredients and additives (such as packing media); and may also include 

• The effects of packaging and storage (while not specifically mentioned in the 

regulations). 
 

 

 

 

 

 

 

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Quality and condition of processed fruits and vegetables is the result of a combination of many 

attributes. These attributes include the natural properties of the raw material through to the 

finished product, such as: 

• Color, ripeness, tenderness, or succulence; 

• Preparation of the raw material for processing, including washing, trimming, and peeling; 

• Conditions under which the product is prepared, including the cleanliness of the 

processing plant and equipment; 

• The processing of the prepared raw material, including blanching, cooling, and/or 

freezing; 

• The addition of additives, including salt, sugar, syrup, and stabilizers; 

• The adequacy of packaging materials; and 

• The effects of handling and storage. 

Quality does not always mean perfection. It includes the superior product, the inferior product, 

and levels in between. The U.S. standards for grades are a convenient means of designating 

quality levels, such as U.S. Grade A, B, C, in some cases D, and Substandard. These are 

meaningful terms which represent consumer acceptance and preference. They may also be tied 

to well-established commercial terms such as Fancy, Choice or Extra Standard, and Standard. 

The term “quality” can also be interpreted to mean “nutritive value”. The field of nutrition is 

very complex. It would be difficult to fully integrate nutritive values into the quality levels 

established for economic or marketing purposes. Consequently, in establishing quality (grade) 

levels in the U.S. standards for grades of processed fruits and vegetables, the emphasis is on 

organoleptic characteristics, rather than nutritive values. 

THE PURPOSE OF CERTIFICATION 

An inspection certificate contains a summary of pertinent results of product inspection. It can be 

useful to the applicant or other financially interested party in one or more of the following ways: 

• To facilitate trading on the basis of documents issued by qualified, third party experts; 

• To assure compliance of contracts between seller and buyer; 

• To assist in settlement of disputes over quality and condition of the product; 

• To assist in establishing loan value of product; 
 

 

 

 

 

 

 

 

 

 

 

 

 

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• To help in insuring consumer acceptance by assisting a retailer in obtaining acceptable 

quality; 

• To assist plant management in controlling quality and plant sanitation; 

• As guidance in labeling and advertising the products, including use of official marks of 

inspection; and 

• To assure compliance with minimum requirements of quality, size and condition under 

Marketing Orders and Agreements. 

SOURCE OF INFORMATION 

Certificates on officially sampled lots are prepared from information taken from the application 

for inspection, the certificate of sampling, score sheets, work sheets or any other pertinent notes 

or records relative to an inspection. It is essential that all documents and records from which 

certificates are prepared are complete, legible and accurate. 

FORM OF CERTIFICATE TO USE 

The certificate form used depends upon the circumstances and type of the service: 

Form SC-146 Certificate of Quality and Condition 

Form SC-147 Certificate of Quality and Condition - Quality Assurance 

Form SC-149 Certificate of Quality and Condition - Continuous Inspection 

Form SC-66 Memorandum Report of Inspection 

Form SC-67 Quality Assurance Report of Inspection 

Form SC-489 Memorandum Report of Inspection for Processed Raisins 

Form SC-490 Memorandum Report of Inspection for Unprocessed (Natural Condition) 

Raisins 

Form SC-416 Daily Inspection Report 

Form SC-494 Memorandum Report of Inspection for Imported Dates 

Form SC-419-1 Certificate of Loading 

Letter Reports See the Examples: Letter Reports section for examples. 
 

 

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COMPUTER GENERATED CERTIFICATES 

Form SC-146 

This certificate form is to be used for all lots represented by officially drawn samples and may be 

used for export certification of samples submitted by the applicant. It is not to be used for 

certification of lots packed under continuous inspection, unless specifically requested by the 

applicant. 
 

 

 

 

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Form SC-146E 

The SC-146 certificate program computer generates an SC-146E Certificate of Quality and 

Condition (Processed Foods). The SC-146 certificate program requires a user ID and password. 

SCI has a procedural manual available on the SCI Portal for inspection personnel using the SC146E. The information required on the electronic version of the form is the same as required on 

the pre-printed form. The instructions in this document will refer to both types as SC-146. For 

more information on this type of certification, see your supervisor. 
 

 

 

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Form SC-147 

This certificate form is used only in processing plants approved to operate under the SCI Quality 

Assurance Program (QAP). 
 

 

 

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Form SC-149 

This certificate form is used only in plants that cover products produced under a continuous 

inspection contract. 
 

 

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Form SC-66 

This certificate form is used to report inspection results of lots or in-plant inspections when 

requested by the applicant. This report is useful in certifying lot shipments consisting of 

numerous items. 
 

 

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Form SC-66E 

This certificate form is used to report inspection results of lots or in-plant inspections when 

requested by the applicant. This certificate is useful in certifying lot shipments consisting of 

numerous items. 
 

 

 

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Form SC-67 

This certificate form is used to report results of inspections in plants approved under the QAP 

when requested by the applicant. 
 

 

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Form SC-489 

This is a special certificate form used in the inspection of processed raisins under the Raisin 

Marketing Order. 
 

 

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Form SC-490 

This is a special certificate form used in the inspection of unprocessed (natural condition) raisins 

under the Raisin Marketing Order. 
 

 

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Form SC-416 

This certificate form summarizes the day's production and indicates the grade of each item 

processed. 
 

 

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Form SC-494 

This is a special certificate form used in the inspection of imported dates. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Form SC-419-1 

This is a special certificate form used to identify shipments of product that have been previously 

graded. 

U.S. DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE 

CERTIFICATE OF LOADING 

PURCHASE ORDER NO. SALES ORDER NO./PURCHASE REQUISITION NO. 

SOLICITATION NO. PURCHASE ORDER ITEM NO. 

COMMODITY DATE INSPECTED CERTIFICATE NO.(S) SHIPPING POINT 

CONTRACTOR CITY AND STATE 

LOT, STOCK, OR BIN NO. TYPE OF CASE 

CODE MARKS SHIPPED 

LABEL 

LOADED IN CARS (TRUCKS OR TRAILERS) AS FOLLOWS: 

MARKS ON CASE 

CAR NO. (OR TRUCK/TRAILER) NO. OF CASES SEAL NO(S). DATE LOADED DESTINATION 

REMARKS: 

THIS IS TO CERTIFY ON THE DATE(S) SHOWN: 

The product listed herein was inspected and found to be the quality and condition shown, subject to any restrictions. 

I personally supervised the loading of the lots described above. 

I verified the loading procedures of the lot(s) described above under the Specialty Crops Inspection Division, Quality Assurance Program. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR (Print and Sign Name) DATE 
 

 

 

 

 

 

 

 

 

 

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LEGALITY 

Inspection certificates may be used as prima facie evidence in courts of law and must be 

prepared so that the information shown on the document is legible and accurate. 

The act under which inspection is authorized provides that certificates issued by authorized 

agents of the USDA will be received in all U.S. Courts as prima facie evidence of the truth of the 

statements contained therein. This regulation covers official certificates issued for any 

agricultural product. 

The term “prima facie evidence” means such evidence will be sufficient for the proof of a 

particular fact until contradicted by superior evidence. The value of a certificate is weakened if 

the quality and condition of the product is not of the quality and condition described on the 

certificate. It is therefore essential that inspection results be accurately reported. 

The certificate has full legal standing regardless of age as long as the product is of the quality 

and condition described in the certificate. However, it cannot guarantee the product will not 

undergo adverse changes after inspection and certification. The better the storage conditions and 

the ability of the product to resist deterioration during storage, the longer the certificate will be 

useful after inspection and certification. Regardless of these conditions, some commercial 

buyers and government procurement agencies place a limitation on the length of time a 

certificate will be honored in making delivery and in determining compliance with certain 

contracts. 

Statements on certificates must be clear and concise, and must be based on facts and not on 

opinions or assumptions. Expression of personal opinion is not permitted on the certificate. Any 

statement not based on the inspector's findings must be identified and shown on the certificate as 

the applicant's or packer's declaration. These declarations usually include count, weight, date of 

pack, etc. 

Under the Perishable Agricultural Commodities Act (PACA), 7 CFR 46 (which can be found at 

the following internet address: 

http://www.gpo.gov/fdsys/browse/collectionCfr.action?collectionCode=CFR) it is unlawful for a 

buyer to reject fresh and certain frozen fruits and frozen vegetables shipped in interstate 

commerce without reasonable cause. The Act does not cover canned fruits and vegetables. 

Inspection certificates are often used in administering the PACA whenever it is called upon to 

aid in the settlement of disputes arising between seller and buyer over the quality and condition 

of frozen fruits and vegetables. For more information on PACA see the AIM Inspection Series 

General Procedures Manual, Misrepresentation by Unfair Labeling Practices. 

AUTHENTICATION 

Occasionally USDA receives requests to authenticate a certificate or other official document to 

confirm that it is genuine and factual. 
 

 

 

 

 

 

 

 

 

 

 

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Authenticated Document 

Authentication requires a special certification document that exhibits the signature of the 

Secretary of Agriculture with the official seal of the USDA embossed on the document. 

Normally, it takes 4-5 business days for the National Office to have a document authenticated. 

Note: Only the Secretary of Agriculture is empowered to certify under the seal of the 

Department of Agriculture that a copy of a certificate or other inspection document is a 

true, correct, and compared copy of a document that comes under the official custody of 

the Secretary. 

Having a Notary Public notarize the certificate, or an SCI employee issuing a letter to indicate 

that the document is factual is not in accordance with policy or SCI procedure. 

Procedure 

A. The applicant should submit the original or a copy of the document(s) to be authenticated 

to the area field office. 

B. When the request is received, the document(s) is sent directly to the National Office for 

processing. 

C. The document(s) for authentication needs to be sent via express (or overnight) mail to the 

attention of the Chief of Staff - Inspection Operations. Please identify as “Document for 

Authentication.” 

D. The documents should be accompanied by a memo with a brief description of what needs 

to be authenticated (number of documents, list of certificate numbers, etc.) and any 

special instructions (i.e. where to send the authenticated documents). Additionally, an 

email should be sent to the National Office with the same information. Additionally, if 

possible, attach a scanned image of all the documents being sent (including cover memo). 

This will allow the National Office to begin pre-processing some of the documents before 

the actual document arrive. The email should be sent to the mailbox 

“AMS - SCIinspectionoperations” SCIinspectionoperations@ams.usda.gov. 

E. Unless otherwise specified, after the document(s) has been processed, the National Office 

will return the document(s) through the U.S. Postal Service to the area field office which 

submitted the request. 

The applicant may wish to expedite delivery of the authenticated document by requesting that the 

document(s) be delivered to an address other than the area office and/or the use of an express 

carrier. 

The authenticated document(s) can be forwarded to any address requested by the applicant. 

However, the cost of sending the document(s) via an express carrier will be the responsibility of 

the applicant. If the applicant requests express delivery, the applicant will need to include either 

a pre-paid return address label or an express carrier account number with the request. 
 

 

 

 

 

 

 

 

 

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When such a request is made by the applicant, the area field office will include the following 

information with the request to the National Office: 

• Company name and address; 

• Company phone number; 

• Name of contact person (to whom the package should be sent); and 

• An express carrier account number or pre-paid express label, if express delivery is 

requested. 

PROCEDURES FOR HANDLING ALTERED CERTIFICATES 

Any notification of alleged altered certificates will be directed to the local area field office 

through the normal chain of command. When it is notified that there has been an alleged 

alteration of a certificate, the field office should follow the guidelines below. 

A. Obtain a copy of the alleged altered certificate and as much information as feasible 

regarding the alleged alteration. Obtain an address, telephone number, and name of a 

contact person from the entity that contacted your office regarding the alteration. AMS 

Compliance and Analysis Program has requested that employees do not contact the 

applicant listed on the certificate for any information unless authorized by the National 

Office through the Regional office. 

B. Gather all copies of the original certificates that may have been used in the alleged 

alteration of the certificate from your office files. 

C. Notify the Regional office of the alleged alteration immediately after obtaining the 

information in item A above. 

D. Fax a copy of all the documentation and information collected regarding the alleged 

alteration directly to the Chief of Staff - Inspection Operations with a courtesy copy to 

the Regional office. Additionally, an email should be sent to the Chief of Staff -

Inspection Operations with scanned image of all the documents. 

Once the Chief of Staff - Inspection Operations has reviewed the alleged alteration 

documentation, it will be forwarded to the AMS Compliance and Analysis Program for further 

investigation as necessary. 

ACCOUNTABILITY 

Certificate Forms 

Supplies of certificate forms will be maintained in an orderly manner. Storage facilities will 

ensure protection and safeguards. 
 

 

 

 

 

 

 

 

 

 

 

 

 

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When Received 

A record must be maintained of all certificates received at all locations (National Office, field 

offices, inspection points, or plants). 

When certificates are sent or delivered to an inspection point, subarea office, or inspector 

assigned to a plant, a written statement acknowledging receipt must be obtained. Form AMS 

420, Receipt for Personal Property, which can be found on the AMS Forms Catalog at the 

following intranet address: http://agnis/AMSFormsCatalog/Forms/AllItems.aspx, will be used to 

document receipt from the Officer-in-Charge (OIC) to the Inspector-in-Charge (IIC). The OIC is 

responsible for all certificates issued to their field offices. The OIC must caution each inspector 

to maintain control of all certificates issued to them. 

When Typed by Applicant 

In plants where typing of certificates is performed by non-USDA personnel, the IIC will 

document temporary transfer of certificates on a Memorandum Receipt. An officer of the 

company will sign and date the Memorandum Receipt accepting custody of the certificates. 

Alternatively, the company can provide a “Power of Attorney” acceptable to USDA, authorizing 

another employee to sign and date the Memorandum Receipt for the company officer. 

Additional certificates will not be transferred to plant personnel until the previous certificates 

have been typed and returned. The USDA inspector will sign in the Remarks section of the 

Memorandum Receipt when certificates have been returned and note any void, damaged, or 

missing documents. 

When Issued 

A ledger must be maintained showing the dates the certificates are issued along with other 

pertinent information. See the AIM Inspection Series General Procedures Manual, In-Plant 

Inspection, when certificates are issued under an in-plant assignment. 

Reporting damage, destruction, loss, or theft 

A. Certificates that are missing or unaccounted for will be reported by telephone to the OIC 

as soon as the certificate(s) are discovered missing. The OIC will report the loss or theft 

to the Regional Branch Chief, who will notify the National Office. Section I of AD Form 

112, “REPORT OF UNSERVICEABLE, LOST, STOLEN, DAMAGED OR 

DESTROYED PROPERTY”, which can be found at the Office of the Chief Information 

Officer, Approved Computer Generated Forms site at the following internet address: 

https://www.ocio.usda.gov/document/ad-112, will be completed at the area office and 

copies sent to the Regional and National Office. Copies will be maintained at the plant 

location where the certificate(s) was issued, the area, Regional, and National Offices. 

B. Certificates that are damaged, or scheduled for destruction will be reported by telephone 

to the OIC as soon as the certificates are designated for destruction. The OIC will 

forward a memorandum to the National Office requesting destruction of the certificates. 

Upon receipt of the memorandum, the Accountable Property Officer (APO) will make a 
 

 

 

 

 

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determination. The APO will then return the memorandum with instructions for 

destruction, if required. Certificate numbers are to be recorded at the time of destruction 

on Section I of AD Form 112, “Report of Unserviceable, Lost, Stolen, Damaged Or 

Destroyed Property,” which can be found at the Office of the Chief Information Officer, 

Approved Computer Generated Forms site at the following internet address: 

https://www.ocio.usda.gov/document/ad-112. 

Inspection Records 

Except as may be directed otherwise, documents pertaining to the inspection, such as application 

for inspection, letters, telegrams, certificates of sampling, scoresheets, worksheets, and specimen 

labels, should be attached to and filed with the appropriate certificate copy. 
 

 

 

 

 

 

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Form AMS 420 

FORM AMS-420 U.S. DEPARTMENT OF AGRICULTURE 

 AGRICULTURAL MARKETING SERVICE 

RECEIPT FOR PERSONAL PROPERTY 

DATE: 

INSTRUCTIONS: PREPARE AN ORIGINAL AND TWO COPIES. GIVE THE ORIGINAL AND ONE COPY TO THE PERSON RECEIVING THE PROPERTY, AND RETAIN ONE AS A "CONTROL" 

COPY PENDING RETURN OF THE SIGNED ORIGINAL. RECEIVER SHALL SIGN THE ORIGINAL, RETURN IT TO THE PREPARING OFFICIAL, AND RETAIN A COPY. 

ISSUED BY: ISSUED TO: 

QUANTITY DESCRIPTION 

PROPERTY OR 

SERIAL NO. VALUE 

CERTIFICATION: I ACCEPT RESPONSIBILITY FOR THE PROPER OFFICIAL USE AND CUSTODY OF THE ITEMS LISTED ABOVE. 

DATE: ________________ SIGNATURE: _____________________________________________ 
 

 

 

 

 

 

 

 

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U.S. DEPARTMENT OF AGRICULTURE 

NO.: ________ 

MEMORANDUM RECEIPT DATE: __________ 

INSTRUCTION: Prepare an original and two copies. Send the original and one copy to the

person receiving the property and retain one as a “control” copy pending return of the signed 

original. Receiver will sign the original, return it to the preparing official, and retain the copy. 

ISSUED BY: (Name, Organization, and

Location) 

ISSUED TO: (Name, Organization, and

Location) 

QUANTITY DESCRIPTION PROPERTY OR SERIAL 

NO. 

(If applicable) 

Warning: Any person who knowingly shall falsely make, issue, alter, forge, or counterfeit this certificate or participate in any such actions, is 

subject to a fine of not more than $1,000 or imprisonment for not more than one year or both (7 U.S.C. 1622 (h)). I understand that I am 

responsible for the proper use and custody of these items. 

DATE___________________________________ SIGNATURE OF COMPANY OFFICER _________________________________ 

(Print and Sign Name) 

TITLE _____________________________________________________________ 

REMARKS: 

All Certificates listed above have been returned and will be accounted for in the official Certificate Ledger. 

DATE___________________________________ SIGNATURE OF USDA OFFICIAL____________________________________ 

(Print and Sign Name) 

TITLE_____________________________________________________________ 

REMARKS: 
 

 

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FORM AD 112 

This form is used to report unserviceable, lost, stolen, damaged or destroyed property. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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RESPONSIBILITY 

The inspector who signs the certificate is directly responsible for ensuring that the document is 

accurate, complete, and adequate. It is imperative that the information appearing on the score 

sheet or other inspector's notes is properly and accurately transferred to the inspection certificate. 

In cases of legal action, the inspector may be subpoenaed by the court to testify to the accuracy 

of the inspection certificate on which their signature appears. Therefore, utmost care and 

diligence must be observed in the preparation of the inspection certificate. 

Nevertheless, this does not relieve other individuals in SCI of certain responsibilities with respect 

to the inspection certificate. For example, the person who prints or types the certificate should 

always check the completed certificate against the work sheet before releasing the certificate to 

the inspector for signature. 

It must be emphasized that everyone from the person who prints or types the report, to the OIC 

and supervisors who are responsible for reviewing the work of inspectors, share in the 

responsibility for the accuracy and adequacy of all inspection certificates. 

APPEARANCE OF THE CERTIFICATE 

The certificate is an official government document, often used in business transactions, 

frequently involving thousands of dollars; it must have an appearance commensurate with its 

importance. The information on the certificate should be properly spaced and confined within 

the margins of the certificate form. The information contained in the “Body,” “Grade Statement” 

and “Remarks” portions of the certificate should be in block form. It is much better to show 

information on the reverse side of the certificate than it is to crowd too much on the face of the 

certificate. 

PREPARATION 

Extreme care should be taken to ensure that the information taken from sampling documents, 

score sheets, or other work sheets is accurately transferred to the certificate form. The inspector 

who signs the certificate is responsible for verifying that the information on the certificate 

conforms to the data on the score sheet and other supporting documents. 

The certificate must be voided when an error is made in spelling or content. 

Supervisors will periodically review certificate preparation to assure that certificates are prepared 

correctly. 

Billing for certification will be in accordance with instructions in the AIM Inspection Series 

General Procedures Manual, Fee Computation. 
 

 

 

 

 

 

 

 

 

 

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ERRORS 

Void Certificate 

When the certificate is voided, mark the original “VOID.” Enter it in the certificate ledger 

records and identify it as being voided. Retain the original and destroy all copies. 

Corrected Certificate 

If there is an error in the certificate and distribution has been made, issue a “CORRECTED 

CERTIFICATE” to supersede the one issued in error. NEVER PERMIT THE APPLICANT TO 

MAKE ANY CORRECTIONS. Immediately issue a “CORRECTED CERTIFICATE” and 

recall all copies, if they are available. Mark the original “SUPERSEDED BY CERTIFICATE 

NO. ________” and file. Destroy all recovered copies. 

In preparing the new certificate, type the words “CORRECTED CERTIFICATE” in the upper 

right hand corner of the form. Under “REMARKS” type the following statement in caps: 

“THIS CERTIFICATE SUPERSEDES CERTIFICATE NO. ________” 

When a corrected certificate is issued, attach a cover letter to the certificate stating that the first 

certificate has been superseded and should be returned. 

DATING CERTIFICATES 

SCI policy is to date inspection certificates with the date that the U.S. grade and/or condition of 

product is determined. If more than one day is required to complete the examination, including 

any analysis required for grade determination, the date on the certificate or other inspection 

report is the last day that the grade was determined. Some supporting documentation may have 

later dates than shown on the certificate, such as the condition of container work sheet if this 

inspection is performed after grading. The date of the inspection certificate is not the date the 

certificate is typed, unless both are completed on the same date. (Exceptions are the Form SC-66 

and Form SC-67 in which the “Date of Report” is the date upon which the certificate is 

prepared.) 

Updating Certificates 

The applicant will sometimes request that certification be postponed until a later date. This often 

happens under in-plant inspection when the packer does not request a certificate at time of pack, 

but needs one at some later date. Example: the applicant has a large unlabeled lot inspected, and 

at a later date requests a certificate to cover the lot when it is prepared for shipment. 

No Additional Sample Units Examined 

The applicant needs a certificate on a designated lot that may not be available for further 

sampling. The request date may be three or four months after the product was graded. The 

inspector reviews the inspection documentation and prepares a certificate, but the certificate 
 

 

 

 

 

 

 

 

 

 

 

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must show the last date on which the grade or product condition was determined. The certificate 

cannot be updated solely on a review of inspection records. 

Additional Sample Units Examined 

The applicant needs or desires an up-to-date certificate and the lot is substantially intact and 

available for further inspection. The inspector examines additional sample units from the lot. 

The extent of this additional inspection may range from a limited “verification” type examination 

to a complete inspection of the lot. The inspector must treat each of the situations individually; 

considering such things as condition of container, length of storage, storage conditions, the 

product, and the results of the original inspection. When a lot is initially graded under an 

attribute standard and a standard sample unit size is referenced, the lot may be updated using 

single sample units. The inspector must use the following guide for the minimum number of 

sample units to draw and examine: 

A. When a time lapse in excess of two days and up to two weeks, has occurred between the 

grading and the request for certification, open a minimum of two primary containers and 

evaluate the product in order to bring the certificate up-to-date. 

B. When a time lapse in excess of 2 weeks and up to 12 months ( for canned, dried, and 

dehydrated products), and up to 6 months (for frozen products) has occurred between the 

grading and the request for certification, open at least 1/3 of the rate specified in the 

single sampling plan and bring the certificate up-to-date. Standard sample unit size 

sampling tables may be used if inspection is based on those criteria. 

C. When a time lapse of more than 12 months for canned, dried, and dehydrated products, or 

a time lapse of more than 6 months for frozen products has occurred, a complete 

inspection must be made. 

Special Situations 

If the lot has moved to another office area and the lot identity cannot be established, a full set of 

samples must be drawn and a complete inspection made. Inspectors performing inspections at 

other than the original in-plant or lot location will obtain the original inspection results and take 

these into account. If the lot identity is established, proceed with the applicable sampling rate 

based on the time since last grading. 

Follow this general procedure for situations where an up-to-date inspection for quality has been 

completed, but other inspections such as condition of container, case stamping, and checkloading 

are completed at a later date. The certificate will reflect the type of packing, label, location, 

condition of container, and case stamping, actually observed or performed by the inspector. In 

the “Remarks” section of the certificate, indicate “Inspection of assembled lot completed (date).” 

This procedure is used after lot identity has been confirmed. 

When updating certificates, it is assumed that the up-to-date inspection verifies the original 

findings. If it does not, a complete quality inspection should be made. Mold counts, fly eggs, 
 

 

 

 

 

 

 

 

 

 

 

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net weights, syrups, fill weights, refractive indexes, and counts may be used from previous 

inspections, and the new quality date incorporated on the updated certificate. 

On examination of the new set of sample units, if the quality or condition (or both) has changed, 

a decision must be made as to whether an error was made during the original inspection, or 

whether the product or container (or both) have actually deteriorated. In such instances, refer to 

the AIM Inspection Series General Procedures Manual. 

Re-Inspection 

If the product has been inspected before and can be identified, contact the original inspection 

office. Obtain pertinent information regarding the lot such as grade, condition, lot size, any 

deviations, etc. 

A. If the re-inspection results agree with the original results, proceed with certification 

making no reference to the original certificate. 

B. If the re-inspection results do not agree with the original results and it is apparent that 

changes in quality are the results of condition factors, proceed with certification using the 

word NOW preceding the grade statement. 

C. If the re-inspection results do not agree with the original results and it is apparent that 

changes are not the results of condition factors, an appeal inspection is in order. 

However before issuing an appeal certificate, do the following: 

1. Increase sample size, particularly when the first sampling is less than 13. 

2. Before certification, contact your Regional or National offices for any further 

advice or instruction regarding disposition of the inspection. 

3. If possible, draw supplemental sample units for possible review by the Regional 

or National offices. 

Appeal Inspection 

In addition to reporting the usual information that goes on an inspection certificate, the appeal 

inspection certificate should include the following: 

A. Type APPEAL INSPECTION in caps in the upper right hand corner of the certificate. 

B. The last sentence under “Remarks” should read: 

“This certificate covers an appeal inspection of the above-mentioned lot which was 

previously inspected and reported on USDA Certificate 

No. _____________ dated ___________________, which lot is sustained (or reversed, as 

the case may be) as to grade.” 
 

 

 

 

 

 

 

 

 

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If only a portion of the lot is reversed, the statement would read as follows: 

“This certificate covers an appeal inspection of the above-mentioned lot which was 

previously inspected and reported on USDA Certificate No.______________ dated 

________________________, portions of such lot are reversed as to grade.” 

In this latter instance, the Grade statement would indicate which code(s) are of lower 

grade. 

Note: If the results of the inspector's examination of the sample indicate that an appeal 

certificate should be issued reversing the original certificate, details of the results must be 

submitted to the Regional office, which will confer with the National Office before 

results are reported or a certificate issued. An appeal certificate reversing the original 

inspection may be issued only after receiving authority from the National Office. For 

further information on Appeal inspections see the Regulations, the Appeal Inspections 

section of the AIM Inspection Series General Procedures Manual, or contact your 

supervisor. 

The following examples illustrate appeal and re-inspection certificates. 

The following example represents a re-inspection of a lot of frozen asparagus for which 

an appeal was requested. The inspection was handled as a re-inspection and not an 

appeal because the shattered condition of the units indicates possible mishandling after 

the original certificate was issued. The word “Now” precedes the grade statement, 

indicating the lot may have been satisfactory at time of original certification. 

PRINCIPAL LABEL MARKS 

“Top Quality Frozen asparagus Spears Net weight 12 ounces” 

Net Weights: Meet declared label weight 

Style: Spears 

Length: Approximately 5 1⁄4 inches 

GRADE: 

Now SUBSTANDARD, account “defects” only (shattered units). 
 

 

 

 

 

 

 

 

 

 

 

 

 

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The following example represents an appeal inspection in which 2 codes are found of 

lower quality than the original certificate. The entire lot is reversed, although the 

applicant could separate the offending marks and salvage the remainder as Grade B. 

APPEAL INSPECTION 

Z - 000000 

DATE 

January 3, 2011 

APPLICANT ADDRESS 

RECEIVER OR BUYER ADDRESS 

SOURCE OF SAMPLES PRODUCT INSPECTED 

CODE MARKS ON CONTAINERS 

Stamped on cartons: WKJOB8C, WK80C1, WKJ09D, WKJ10A0, WKJ12B, WJ13BJ... 

PRINCIPAL LABEL MARKS 

“Golden Sunrise Sweet Corn Packed by Sunshine Frozen Foods Nampa, Idaho, 

Net Weight – 10 ounces” 

Net Weights: Meet declared label weight 

Color: Yellow (Golden) 

Style: Whole Kernel 

GRADE: 

LOT AS A WHOLE: SUBSTANDARD 

CODES: WKJO8C, WK08C1, WKJA - SUBSTANDARD, ACCOUNT 

“DEFECTS” (DISCOLORED KERNELS). 

All other codes: U.S. Grade B or U.S. Extra Standard. 

Average Score 87 points. 

REMARKS: 

This certificate covers 600 cases, 24 – 10 ounce cartons each (9,000 pounds – 

warehouse count and weight). Product packed in waxed and paperboard cartons, 

with insert label and plain overwrap, clean and in good condition. Lot located in 

Freezer Storage, Buy-Right Frozen Foods, Washington, DC and designated as Lot 

No. 12. This certificate covers an appeal inspection of a lot previously inspected 

and reported on USDA Certificate No. Z-111111 dated November 17, 2010, which 

lot is reversed as to grade. 
 

 

 

 

 

 

 

 

 

 

 

 

 

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The following example represents a typical appeal inspection for a lot on which the 

applicant had a complaint about color. The original certificate is sustained as to grade. 

APPEAL INSPECTION 

Z - 000000 

DATE 

January 3, 2011 

APPLICANT ADDRESS 

RECEIVER OR BUYER ADDRESS 

SOURCE OF SAMPLES PRODUCT INSPECTED 

CODE MARKS ON CONTAINERS 

Stamped on Side Seams: STR090, STR1090, STR2090, STR3190, STR49090... 

PRINCIPAL LABEL MARKS 

Stamped on Lids: “Frozen S-1. Strawberries With Sugar 4 + 1 30 Lbs. Net.” 

Style: Sliced 

Fruit – Sugar Ratio: 4 plus 1 

GRADE: 

U.S. GRADE B or U.S. CHOICE 

Average Score 85 points. 

REMARKS: 

This certificate covers 1,500 cases, 30 pound cans (45,000 pounds – warehouse 

count and weight). Product packed in full enameled cans with friction-type lids, in 

good condition. Lot located in Room 501, Sharp Freeze Cold Storage, 4902 West 

44th Street, New York, New York and identified as Warehouse Lot No. 324. This 

certificate covers an appeal inspection of a lot previously inspected and reported on 

USDA Certificate No. Z-222222 dated November 17, 2010, which lot is sustained 

as to grade. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

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The following example represents a situation in which a portion of the original certificate 

is reversed as to grade. The original lot was 1008 cases. The 520 case lot that was 

appealed was identified as representing practically all of the 3 code marks in question, 

and the appeal inspection reverses only these 3 code marks. This is an unusual situation 

and does not generally occur in making appeals. 

APPEAL INSPECTION 

Z - 000000 

DATE 

January 3, 2011 

APPLICANT ADDRESS 

RECEIVER OR BUYER ADDRESS 

SOURCE OF SAMPLES PRODUCT INSPECTED 

CODE MARKS ON CONTAINERS 

CHRY CHRY CHRY 

1024 1035 1037... 

PRINCIPAL LABEL MARKS 

“Minute Brand Canned Tart Pitted Cherries in Water Net Weight 16 ounces, Distributed 

by Quick Kook Foods, Des Moines, Iowa” 

Net Weights: 16.3 to 16.5 ounces 

Drained Weights: 14.9 to 15.4 ounces 

Packing Medium: Water Pack 

GRADE: 

U.S. GRADE C or U.S. STANDARD, account “defects” only (serious blemishes). 

Average Score 74 points. 

REMARKS: 

This certificate covers 520 cases, 24 No. 303 cans each (warehouse count). Product 

packed in enamel lined cans, clean and in good condition. Lot located in Stevens 

transfer Warehouse, 923 West Canal Street, Chicago, Illinois and identified as 

Warehouse Lot No. 32. This certificate covers an appeal inspection of a portion of 

a lot previously inspected and reported on USDA Certificate No. Z-333333 dated 

November 17, 2010, which portion of such lot is reversed as to grade. 
 

 

 

 

 

 

 

 

 

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POWER OF ATTORNEY 

It is illegal for a person to sign another person's name to a certificate unless that person has been 

given Power of Attorney for that purpose. When the inspector who performed the inspection is 

not available to sign certificates, a “Power of Attorney” should be executed authorizing another 

inspector, as designated by the supervisor, to sign certificates covering the inspections. The 

person to whom “Power of Attorney” for signatures on certificates has been given should check 

the facts on the certificates based on notes and score sheets prior to signing the certificate. The 

person signing for the inspector should place only their own signature, preceded by the word 

“By,” just below the typed name of the inspector shown on the certificate. 

Example: 

ADDRESS OF INSPECTION OFFICE 

Hunt Valley Professional Bldg. 

9 Schilling Road 

Hunt Valley, Maryland 21031-1106 

(410) 527-0400 

SIGNATURE OF INSPECTOR 

Lisa Smith 

The Power of Attorney should be typed on current USDA letterhead paper. The body of the 

letter should contain the following: 

“I, THE UNDERSIGNED, HEREBY AUTHORIZE ANYONE IN THE ABOVE LIST TO 

SIGN HIS OR HER NAME IN PLACE OF MY SIGNATURE TO INSPECTION 

CERTIFICATES PREPARED IN ACCORDANCE WITH THE FACTS SET FORTH IN THE 

NOTES PREPARED BY ME OF OFFICIAL INSPECTION WHICH I HAVE MADE, AND 

TO SIGN HIS OR HER NAME IN PLACE OF MY SIGNATURE TO ISSUE SUCH 

CERTIFICATES AS THE OFFICIAL CERTIFICATES OF SUCH INSPECTION.” 

Prepare the original and one copy, unless otherwise directed. 

The signed original, with the name printed adjacent to the signature, is retained at the area field 

office with copies given to the person who authorized the Power of Attorney and to the person(s) 

listed on the document. It is not necessary that a Power of Attorney form be notarized or 

witnessed. 

Administrative staff will not be given Power of Attorney to sign an inspector's name to 

certificates. 

The Power of Attorney may be issued to more than one inspector and signed by one designated 

inspector (see example on the following page). The Power of Attorney should not be used when 

the inspector is available to prepare, review, and sign the certificate(s). 
 

 

 

_______________________________ 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 34 of 171 

August 14, 2017 

POWER OF ATTORNEY 

SUSAN DOE 

MARY JONES 

WILLIAM ADAMS 

I, THE UNDERSIGNED, HEREBY AUTHORIZE ANYONE IN THE ABOVE LIST TO SIGN 

HIS OR HER NAME IN PLACE OF MY SIGNATURE TO INSPECTION CERTIFICATES 

PREPARED IN ACCORDANCE WITH THE FACTS SET FORTH IN THE NOTES 

PREPARED BY ME OF OFFICIAL INSPECTION WHICH I HAVE MADE, AND TO SIGN 

HIS OR HER NAME IN PLACE OF MY SIGNATURE TO ISSUE SUCH CERTIFICATES AS 

THE OFFICIAL CERTIFICATES OF SUCH INSPECTION. 

SIGNATURE John Smith 
 

 

 

 

 

 

 

 

 

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DISTRIBUTION OF CERTIFICATES 

Certificates may be faxed for immediate information, but faxed copies should not be considered 

a substitute for the actual document. Hard copies should be distributed the same day the 

document was faxed. Only the original certificate (manually signed with BLUE INK) will be 

sent to the applicant. Photocopies of the original certificate will be prepared for filing in the area 

field office. 

Note: Some programs (such as the inspections for the 8e Marketing Order) may contain 

additional requirements for distribution. 

The single cut sheet certificates have the word “ORIGINAL” printed in non-reproducing blue 

ink on the bottom of the forms, preventing “ORIGINAL” from appearing on any photocopied 

certificates. The original single sheet certificates must be signed in BLUE INK, so that the 

signature appears in black on photocopies as further confirmation that the photocopy is not an 

original. 

CONFIDENTIALITY OF GRADING AND INSPECTION DOCUMENTS 

Unless permission is granted, do not release inspection records or any information regarding an 

inspection to anyone other than the applicant. If there is doubt as to the requester's right to a 

copy of the certificate, contact your supervisor before releasing a copy of a certificate or any 

grading/inspection records. 

ALTERNATE INSTRUCTIONS FOR CERTIFICATION OF STATE PURCHASES 

The majority of states that have inspection for processed fruits and vegetables have specific 

instructions for products that do not meet their requirements. These instructions are to be 

followed closely. When specific instructions for certification are not available, and the product 

fails to meet the state specifications, the following applies: 

A. Issue a certificate in the name of the applicant as a commercial certificate, 

B. Make no reference to contract numbers or reference numbers, 

C. Under “Receiver or Buyer” omit any reference to the state, and 

D. Make no reference to state specifications. 

CERTIFYING USED CONTAINERS 

Some frozen food processors may refill used 30-pound metal and/or plastic containers with 

friction-type lids. Obtain a letter of conformance from the processor stating that the containers 

were not previously used for non-food products. Reused containers must be clean at time of 

refilling. Products filled into unsanitary containers are classified as Grade Not Certified. 
 

 

 

 

 

 

 

 

 

 

 

 

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Reused containers for Government Purchases 

Unless specified in the contract or solicitation, reused containers are not acceptable for 

government purchases (state, Federal, and Military); do not certify without a written waiver. 

Reused containers for commercial use 

Certify reused clean containers with clean new food grade liners as follows: 

A. Under the Grade statement indicate: See “Remarks” below for condition of container. 

B. In Remarks indicate: The product is packed in USED plastic containers with clean new 

liners. 

Certify reused clean containers without clean new food grade liners as follows: 

A. Under the Grade statement indicate: See “Remarks” below for condition of container. 

B. In Remarks indicate: The product is packed in USED plastic containers WITHOUT 

clean new liners. 

Problem of accurately describing containers 

Some of these containers have been used several times and may appear to be old, abused, or 

otherwise damaged. They may bear an assortment of code marks and label statements. 

Below are examples of appropriate statements to serve as a guide in certifying used containers. 

CODE MARKS ON CONTAINERS 

Containers stamped: _____________ (Numerous other markings appear on 

containers, see “Remarks” below). Applicant states: _____is the applicable code. 

PRINCIPAL LABEL MARKS 

Printed on pressure sensitive label: ____________ (Other markings and label 

statements appear on containers, see “Remarks” below). 

Applicant states: __________is the applicable label. 

GRADE 

See “Remarks” below for condition of container. 
 

 

 

 

 

 

 

 

 

 

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REMARKS: 

This certificate covers___________/30 pound containers (___________ pounds, 

packer's count and weight). Product packed in USED plastic containers with clean 

new liners, and with USED friction-type lids. Some containers and lids show signs of 

heavy wear from previous use. Various label and code markings appear on the 

primary containers. 

CERTIFICATION OF TEMPERATURE AND CONDITION ON FROZEN PRODUCT 

Follow the general guidelines and SCI policy for certification, keeping in mind that the 

certificate may be restricted to: 

• Temperature only, 

• Condition of product, Containers and Temperature, or 

• Condition (product and containers) Temperature and Grade determination. 

If only temperature, or condition of product, or containers and temperature are used, the 

certificate should clearly state the fact that it is restricted to certain factors or condition at the 

request of the applicant. The information is recorded in the body of the certificate. There will be 

no statement of grade. Ordinarily a formal certificate should be issued, although a letter report is 

satisfactory if the information is adequately detailed. 

Special Certification Statements 

A. Label statements - when several small lots are certified, the “Principal Label Marks” may 

be shown in a manner similar to the following: 

PRINCIPAL LABEL MARKS 

Various labels, Topco Spinach, Zero Kist Asparagus, Food Club French Potatoes and Peas. 

B. Body of the Certificate - report observations and facts that are abnormal or which deviate 

from what is customarily expected for a product that has been prepared, frozen and stored 

under good commercial practice. Where possible separate sample units according to the 

degree affected and report accordingly. 

The following will provide guidelines for some of the unusual characteristics that are 

commonly encountered in frozen products. 

1. Dehydration - Report according to the following definitions: 

a. Slight - dehydration that is no more than slightly noticeable, has a slight 

whitish, mottled appearance, and may no more than slightly affect the 
 

 

 

 

 

 

 

 

 Example: Product condition only 

 

 

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overall color appearance. It would be very unlikely if slight dehydration 

would affect the thawed product. 

b. Moderate - dehydration that is readily noticeable, has a definite whitish, 

mottled appearance, and materially affects the overall color appearance. 

Dehydration of this degree might be detected in the thawed product. 

c. Severe - dehydration that is very noticeable, has a definite white cast and 

dried appearance, and seriously affects the overall color appearance of the 

product. Dehydration of this degree would very likely show up in the 

thawed product and might even carry over to the prepared cooked product. 

2. Frost and Snow - Report when extensive. 

a. Extensive - frost or snow is defined as a layer on most of the top perimeter 

units in a layer 3 mm (1/8 inch) or more in thickness. 

3. Layer of Ice - Report only when in excess of 2 mm thick. 

Example: Most sample units have 2 to 4 mm thick of ice on the bottom; or 6 

sample units contain an approximate 7 mm thick layer of ice in one 

corner. 

4. Free Flowing or Solid Mass 

Report whether the product is free flowing in the package or a solid frozen mass, 

if appropriate, but do not imply it is evidence of thawing. 

5. Temperature 

Take temperature readings at various levels within the lot. Report the range of 

temperatures taken EXCEPT when there are extreme differences, then report the 

extremes separately. 

Example: Temperature only 

Product Temperature: Top layer of cases at ends of trailer 0 to 12 degrees F. 

Top layer of cases in doorway of trailer 15 to 16 degrees F. 

Middle layer of cases 5 to 6 degrees F. 

Bottom layer of cases 8 to 9 degrees F. 

GRADE: Sampling and Certification restricted to temperature only at request 

of applicant. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Example: Product condition only 

Product Temperature: Minus 1 to minus 3 degrees F. 

Condition of Product: All samples frozen and in good condition. 

Flavor and Odor: Normal 

Color and Appearance: Normal 

Condition of Containers: Meets applicable U.S. Standards for Condition of Food 

Containers 

Inspection and Certification restricted to condition only at request of applicant. 

Example: Product condition only 

Product Temperature: Minus 3 degrees F. 

Condition of Product: All sample units show extensive frost. All product in a solid 

state with 2 to 4 mm ice on the bottom of most sample units. 

Flavor and Odor: Normal 

Color and Appearance: Most sample units show slight to moderate dehydration 

which disappears upon thawing. 

Condition of Containers: Meets applicable U.S. Standards for Condition of Food 

Containers 

Inspection and Certification restricted to condition only at request of applicant. 

Example: Product condition and grade 

Product Temperature: 0 to 3 degrees F. 

Condition of Product: Approximately 65 percent of the sample units show moderate 

to severe dehydration. 

All sample units show extensive frost on top of the product. 

Condition of Container: Meets applicable U.S. Standards for Condition of Food 

Containers. 

GRADE: Substandard (account color and character) 

(See condition of product.) 
 

 

 

 

 

 

 

 

 

 

 

 

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C. Grade Statement 

1. Non-restricted Certification - Certify the grade or quality of the product in the 

usual manner. If the product is “out of condition” or adversely affected by 

condition factors, follow the grade with a statement “See Condition of Product 

_______” (above or below). 

When grade determination is requested or required, use the following guidelines 

in evaluating the product for scorable dehydration. 

a. Slight - individual units within a sample unit are not scorable. 

b. Moderate - individual units within a sample unit are considered 

“blemished” units or “major” defectives. 

c. Severe - individual units within a sample unit are considered “seriously 

blemished” units or “severe” defects. 

Allowance permitted is by count or weight depending on the standard being used 

to grade the product. 

2. When using variables/score point U.S. Standards, allow the following levels by 

grade: 

a. U.S. Grade A - 2 percent of “blemished” units, no seriously blemished 

units. 

b. U.S. Grade B - 5 percent of “blemished” units, including not more than 1 

percent of “seriously blemished” units. 

c. U.S. Grade C - 10 percent of “blemished” units, including not more than 3 

percent of “seriously blemished” units. 

3. When using an attribute standard, the units affected by dehydration are classified 

as follows: 

a. “Major” for moderate dehydration. 

b. “Severe” for severe dehydration. 

These units are included with other “blemished” units for determining acceptance 

of a specific quality level for number of classified defectives. 

4. Restricted Certification – Identify the restriction(s) as in the following examples: 

a. Inspection and certification restricted to condition of containers and 

product. 
 

 

 

 

 

 

 

 

 

 

 

 

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b. Inspection and certification restricted to product temperature only. 

D. Remarks 

Include the usual information regarding lot identity, lot size, location, etc. 

If information on condition is of a limited amount, it may be included under Remarks. If 

the information is extensive, it should be reported in the “Body” of the certificate. 

E. Do Not Report 

1. Circumstantial evidence indicating prior abuse of the product. 

2. Speculation as to the effect of previous or present abuse of the product on its 

subsequent shelf life. 

3. Unless a large sample is taken, projection of the percentage of defective primary 

or secondary containers in a lot. Ordinarily report only the number of defective 

containers in the sample examined. 

4. The Quality Grade of the product unless specifically requested and when the 

product is “substantially in the ice crystal state.” 

CERTIFICATION OF FRUITS AND VEGETABLES USING UNFROZEN SAMPLE 

UNITS DRAWN DURING PRODUCTION 

When frozen verification sample units will not be examined 

A. Under “Product Inspected” show the following: 

“(Name of fruit or vegetable) PREPARED FOR FREEZING” 

Examples: “STRAWBERRIES PREPARED FOR FREEZING” 

or 

“PEAS PREPARED FOR FREEZING” 

B. Under “Grade,” when the product inspected is covered by a U.S. Standards for Grades 

show the following: 

“NO APPLICABLE U.S. STANDARDS OF GRADES FOR THIS PRODUCT. 

Unfrozen sample units drawn during production indicate product is (Grade1

) based on 

applicable factors outlined in the U.S. Standards for Grades of Frozen2.” 

1 Show grade indicated by line checks, i.e. Grade A 

2 Show name of fruit or vegetable, i.e. Strawberries or Peas 
 

 

 

 

 

 

 

 

 

 

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(Do not capitalize any other words in above statement). 

(Do not show “Average Score” on certificate). 

C. When the product inspected is not covered by a U.S. Standard for Grades, assign a 

descriptive term for the quality factors evaluated. Base the descriptive term on the 

quality level shown for the standardized product that is similar. 

See the AIM Inspection Series, General Procedures Manual, Score Sheet/Tally Sheet 

Completion section, No Applicable Grade (NAG) Products subsection for recording 

Inspection Results on NAG Products. This section contains guidelines for assigning 

descriptive terms to depict a quality level for a non-standardized product. 

CERTIFICATE HEADING 

Location 

The Heading is that portion of the inspection certificate beginning with the title of the certificate 

continuing through “Principal Label Marks”. 

Certificate Number 

The “certificate number” is a series of alpha and/or numeric characters which appears in the 

upper right or left hand corner of the certificate. Some certificate numbers are pre-printed on the 

forms. On other forms, an appropriate number will be entered at the time of preparation. 

Reference Data 

Other numbers, such as contract numbers, purchase order numbers, reference numbers or item 

numbers, sometimes appear on the certificate. These numbers serve to properly identify the 

product with the inspection certificate. Unless indicated by specific instructions, these numbers 

should appear in the upper right hand corner above the certificate number. If there is insufficient 

space in the upper right hand corner, these numbers should appear in the upper left hand corner, 

or in the Remarks section. 

Contract No. 1234567 

Z – 000000 

DATE 

January 3, 2011 
 

 

 

 

 

 

 

 

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When appropriate, the words “APPEAL INSPECTION” or “CORRECTED CERTIFICATE” 

should appear in upper case letters in the upper right hand corner above the certificate number. 

APPEAL INSPECTION 

Z – 000000 

DATE 

January 3, 2011 

Date of Certificate 

The date of the certificate will be entered using the form of Month Day Year (Example: 

February 1, 2011). Do not abbreviate the date. 

The date shown on certificate forms SC-146, SC-147, and SC-149 is the latest date on which 

sample units were graded and/or condition of product was evaluated. 

The date shown on certificate forms SC-66 and SC-67 is the date the report is typed. There is an 

additional space to insert the latest date each item was examined. 

Applicant 

The “applicant” is the financially interested party, company, or agency who requests the 

inspection; or any authorized agent acting on their behalf. They must reach an agreement 

concerning who will be shown as applicant, and who will pay for the inspection. The inspection 

of merchandise offered for delivery to, or intended for purchase by a Government agency, is 

often paid for by the vendor or contractor. If the purchasing agency requests that it be shown as 

applicant even though the vendor assumes the cost of inspection, this request should be honored. 

Show applicant's name in the exact form that is used by the applicant. For example, if the 

applicant's name is “Smith Brothers and Company”, do not show it as “Smith Bros. and Co.” 

Receiver or Buyer 

Enter the name of the receiver and/or buyer in this space when requested by the applicant. When 

the applicant specifies that no receiver and/or buyer be shown on the certificate, enter dashes in 

this space. 

Address 

Show the mailing address as indicated by the applicant. Spell out the name of the city or town 

and include the zip code. The name of the state will be abbreviated in its standardized form. 

When the applicant specifies that no receiver and/or buyer be shown on the certificate, enter 

dashes in this space. 
 

 

 

 

 

 

 

 

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Source of samples 

This space will indicate “Officially Drawn” when samples are drawn by a USDA inspector or a 

licensed sampler. If the samples are drawn by the Applicant, enter “Samples Submitted by the 

Applicant. 

Product inspected 

Show the name of the product in CAPITAL LETTERS exactly as it appears in the title of the 

applicable United States Standards of Grades, except as specified below. 

Standardized Products 

When the United States standard or specification covers more than one product description, 

varietal type, or if the name of the product stated in the title of the U.S. standard or specification 

does not adequately define the product, show the name of the product graded in accordance with 

the following: 

Report As: Do Not Report as Title of the Standard: 

CANNED GREEN BEANS Canned Green and Canned Wax Beans 

FROZEN BLACKBERRIES Frozen Berries 

STRAWBERRY PRESERVES Fruit Preserves (Jams) 

FROZEN COLLARDS Frozen Leafy Greens 

TOMATO JUICE FROM CONCENTRATE Tomato Juice 

CANNED KIDNEY BEANS Canned Dried Beans 

FROZEN CONCENTRATED ORANGE 

JUICE 

Orange Juice 

CANNED STEWED TOMATOES Canned Tomatoes 

Except for the following products which may be produced from fresh or dry product. When 

packed from fresh succulent product, lima beans, black-eye, and field peas, label as: 

• Canned Lima Beans, 

• Canned Black-Eye Peas, and 

• Canned Field Peas. 

When packed from rehydrated dried lima beans, black-eye peas, and field peas, label as: 

• Canned Dried Lima Beans, 

• Canned Dried Black-Eye Peas, or 

• Canned Dried Field Peas. 
 

 

 

 

 

 

 

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Report As: Do Not Report as Title of the Standard: 

CANNED DRIED LIMA BEANS Canned Dried Beans 

CANNED DRIED BLACK-EYE PEAS Canned Dried Beans 

CANNED DRIED FIELD PEAS Canned Dried Beans 

Non-standardized Products 

A. When a product is evaluated to a specification, show the name of the product indicated by 

the specification. 

B. When the product is not evaluated to a specification, show the name shown on the label, 

or the name most commonly used for the product. 

Dried Prunes 

The California Prune Board (CPB) petitioned the U.S. Food and Drug Administration (FDA) to 

allow the use of “dried plums” as an alternative name to prunes for labeling purposes. 

This FDA revision only applies to the ready-to-eat version of prunes and not for other foods (i.e. 

canned prunes) that comply with a standard of identity in 21 CFR 145.190, 146.187, and 

150.110, which may be found at the following internet address: 

http://www.gpo.gov/fdsys/browse/collectionCfr.action?collectionCode=CFR. 

CODE MARKS ON CONTAINERS 

Code marks will be embossed, stenciled, printed, stamped, or otherwise mechanically applied to 

the container. Hand written codes are not permitted, unless a tote card or drum tag is used to 

identify the lot. 

Primary Containers 

Metal 

Remove the labels from labeled merchandise to determine if there is any coding on the sides of 

the container under the label. Side marks, or ring marks, on sides of metal containers are an 

important part of many coding systems and will be reported in conjunction with the code mark 

on the processor's end of the container. The color of the ring marks with reference to placement 

on the container may also be significant. 

Nonmetal 

Frozen food cartons and other packaged products sometimes have the identification mark 

impressed in the cardboard or perforated in the label or overwrap. Plastic or composite 

containers may have code marks on the side, lid, or any other area of the container. Some 
 

 

 

 

 

 

 

 

 

 

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containers may be coded using an adhesive label placed on the container. Examine the 

containers closely so that obscure or inconspicuous code marks are not overlooked. 

Bulk Containers 

Tote bins or other bulk containers may have code marks included as part of the case markings. 

These code marks may be placed on the container by a variety of methods, including but not 

limited to stenciling, printing, stamping, labels, or tags. 

Note: Bulk containers are often reused. Reused containers may display code marks from 

previous use. Only the code marks indicated by the applicant or packer to identify the lot 

need to be recorded. 

Secondary Containers 

When codes appear on cases but not on individual containers, case codes or marks which serve 

as identification (such as warehouse lot number) will be recorded. 

Example: 

CODE MARKS ON CONTAINERS 

Individual serving containers uncoded. Cases stamped X12B2; Z12B3; and X12B5... 

RECORDING CODE MARKS FROM CONTAINERS 

Unless indicated otherwise, code marks will be recorded completely and exactly as they appear 

on the primary container or shipping case. If the color of the ink used is a significant part of the 

code marks, the color of the ink will be recorded. 

A semicolon will be used to separate code marks when multiple codes are listed. Three periods 

will be used to indicate the end of the code mark statement. 

Example: 

CODE MARKS ON CONTAINERS 

X12B5; X12C5; X12C7; and X12A8... 
 

 

 

 

 

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All marks and spaces have a significant meaning in the code, and should be accurately recorded. 

Example: 

CODE MARKS ON CONTAINERS 

BEANS 1 97... 

is not the same as 

CODE MARKS ON CONTAINERS 

BEANS 197 ... 

Inverted Number or Odd Symbol 

Occasionally, a code mark cannot be accurately duplicated on the certificate, such as an inverted 

number or an odd symbol. In such instances, show a description of the symbol in parentheses on 

the certificate. 

Example: 

CODE MARKS ON CONTAINERS 

X B 1 

42 G (An inverted A appears after the letter G)... 

Illegible Code Marks 

If the code is illegible, stamp the lot with the “Officially Sampled” stamp. Show code mark as 

illegible, and indicate the date of the stamp. 

Example 

CODE MARKS ON CONTAINERS 

Code Marks Illegible. Cases stamped with officially sampled stamp dated May 3, 2011... 
 

 

 

 

 

 

 

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Partially Illegible Code Marks 

If the code is partially illegible, show an asterisk to represent the character(s) of the code mark 

that is partially illegible. 

Example: 

CODE MARKS ON CONTAINERS 

* Code partially illegible: X*102; XY20*; and *Y*01... 

Same Code 

If all containers bear the same code mark, show the code mark only once. 

Example: 

CODE MARKS ON CONTAINERS 

GBEAN 

AB 02... 

Various Codes 

If code marks are all different, each must be shown. 

Example: 

CODE MARKS ON CONTAINERS 

KB203; KA206; KC304; and KD402... 

or 

CODE MARKS ON CONTAINERS 

A10B2 A 051 A02 3 

98 76; 98 75; and 9 603... 

Similar Code Marks 

A series of code marks need not be individually repeated in full on the certificate when they are 

repetitive or are in consecutive order. 

Same top line with a different bottom line 

A series of multiple line codes can be reported by identifying the repetitive portion, then listing 

the non-repetitive portions, provided that all lines of code begin and end with a printable 
 

 

 

 

 

 

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character. If a space appears at the beginning or end of a line of a code, it will be necessary to 

show the complete codes. 

A series of double line code marks that have the same top line may be shown as follows: 

Example: 

CODE MARKS ON CONTAINERS 

TOMAT over the following: A1 45; A1 49; B2 34; B4 56; and B5 45... 

A series of double line code marks that have the same top line but have a space at the beginning 

or end of the second line code must be shown in full in order to show the spaces in relation to the 

top line. 

Example: 

CODE MARKS ON CONTAINERS 

TOMAT TOMAT TOMAT 

145 ; 146 ; and 148 ... 

Consecutive Codes 

Code marks that are in a series with consecutive numbers or letters may be shown as follows: 

Example: 

CODE MARKS ON CONTAINERS 

4K6B1 thru 4K6B5... 

When the actual time is incorporated as part of the code (often seen when coded by ink jet), 

record the code marks as a series of codes by showing the earliest and the latest of the time 

designations. 

Example: When hours, minutes, and seconds are all necessary for lot identification: 

CODE MARKS ON CONTAINERS 

GLOXE0810:11 thru GLOXE1123:19... 

Example: When only hours and minutes are necessary for lot identification: 

CODE MARKS ON CONTAINERS 

GLOXE1300 thru GLOXE1729... 
 

 

 

 

 

 

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Example: When only hours are necessary for lot identification: 

CODE MARKS ON CONTAINERS 

GLOXE6AM thru GLOXE11AM... 

Groups of Series 

Code marks that are grouped in a series with consecutive numbers or letters may be shown as 

follows: 

Example: 

CODE MARKS ON CONTAINERS 

4K6B1 4K6B5 DA336 DA336 

R AHA thru R AHA; and A FFT thru G FFT... 

Non Consecutive Similar Codes 

Code marks that are similar except for one number or letter that differs in the last position can be 

shown as follows: 

Example: 

CODE MARKS ON CONTAINERS 

XCA2D 

AK501; 3; 5; 7; and 9... 

Numerous Code Marks (Additional codes not examined) 

In instances in which numerous code marks are present and it is not possible to draw a container 

from each one, record all codes on the sampling certificate including those observed but not 

officially drawn. Warehouse records may show additional code marks that were not observed or 

officially drawn. Report code marks in a manner similar to the following: 

Example: 

CODE MARKS ON CONTAINERS 

Ink stamp on cartons; Following codes examined: X124G; X125G; X12G5; X1G25; 

X135G; X175G; X185G; X205G; X215G; 1X634; 2X456; 3X422; and 3X682... 

Following codes observed but not examined: X195G; 163S4; and 245X6... 

Warehouse records indicate the following additional codes in lot: X12G4; XG125; 

GX135; X195G; 163S4; 245X6; and 3682X... 
 

 

 

 

 

 

 

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Insufficient space on the face of certificate 

If the space for recording the code marks on the face of the certificate is not adequate, record 

additional marks (or all marks) on the reverse side of the certificate. Include the signature of the 

inspector. To prevent possible illegal addition of other marks, place them between two rows of 

X's or periods as follows: 

Example: 

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 

REVERSE SIDE OF CERTIFICATE NO.__________________ 

CODE MARKS ON CONTAINERS: 

4K6B1 4K7B2 4K7B3 4K7A1 

RA HA; RA HA; R AHB; and R AHB... 

Containers ring marked “BBB” in second position and “222” in fourth position with red ink. 

Signature of Inspector. Elaine Q. Doe ____________________________________ 

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 

When recording code marks on the reverse side of the certificate identify in the code marks 

section as shown below: 

Example: 

CODE MARKS ON CONTAINERS 

SEE CODES MARKS ON REVERSE SIDE OF CERTIFICATE... 
 

 

 

 

 

 

 

 

 

 

 

 

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PRINCIPAL LABEL MARKS 

Show only essential and identifying statements under this heading. Examples of these statements 

would include: the brand name, commodity name (including type, style, count, size, syrup 

designation, etc.), quality statement (if any), net weight or net contents (including metric 

equivalents, if present), and packer's or distributor's name and address. All label marks should 

be recorded exactly as found on the label. 

Examples: 

PRINCIPAL LABEL MARKS 

“Red Bishop Brand Tomatoes, Trace of Calcium Chloride Added, 

U.S. Grade C, Net Weight 16 ounces (1 lb.), Packed by Bishop and Company, Inc., 

Bishop, California 93514.” 

PRINCIPAL LABEL MARKS 

“Greenies Sweet Peas, Mixed Sizes, Grade A, Net Weight 8 ounces (226.8 grams), 

Packed by Superior Foods, Inc., Tip City, Delaware 53704.” 

PRINCIPAL LABEL MARKS 

“Sealed Sweet Florida Orange Juice, Net Contents 18 fl. oz. (532.3 ml.), Distributed by 

Florida Citrus Exchange, Tampa, Florida 33602.” 

PRINCIPAL LABEL MARKS 

Adhesive label on lid: 

“Frostee Frozen Red Raspberries, Sugar Added, 4 plus 1, Net 30 lbs., Packed by Frostee 

Frozen Freezers, Inc. Pontiac, Michigan 48054.” 

PRINCIPAL LABEL MARKS 

Printed Lid: 

“Peanut Butter, Chunky, Net Weight 32 ounces (2 pounds), Packed by Southern Peanut 

Growers Association, Macon, Georgia 31201.” 

If containers are not labeled, use the term Unlabeled. Do not use such terms as None, Not 

Labeled or No Label. 
 

 

 

 

 

 

 

 

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BODY OF CERTIFICATE 

The body is the portion of the inspection certificate between the heading “Principal Label 

Marks” and “Grade”. 

General 

The body of the certificate is reserved for descriptive and technical information or inspection 

results. The information shown in the body should include a summary of the results of all the 

examinations made by the inspector to determine compliance with the requirements of the 

specification or U.S. standard. This information is transferred to the inspection certificate form 

from the official score sheet, worksheet, or other pertinent records, and represents factual data 

that is actually determined by the inspector. However, an applicant's declaration for a limited 

number of factors may be shown such as, the floral source of honey and the variety. 

Do not report the results of examination for filth or wholesomeness unless the certificate is 

restricted to filth analysis only. 

The information to be recorded in the body of the certificate is determined by: 

• The purpose for which the certification will be used; 

• The quality and condition of the product; 

• The requirements of the U.S. standard or specification and; 

• Special or supplementary inspector's instructions. 

A facsimile of the “Officially Sampled” stamp is shown in the body of the certificate if the lot is 

stamped and meets the receiver’s requirements. The stamp is displayed on the right hand side, 

and shows the same date that is stamped on the lot. The stamp is also referenced in the Remarks 

section. 

Recording technical information 

Use a colon to separate the value or result from the designated factor. The information in the 

body of the certificate should usually be reported as summaries of the data which have been 

recorded in detail on the score sheet or worksheet. Report inspection results in accordance with 

the following principles: 

Degrees 

When degrees are reported, the word “degrees” will be spelled out. If the value is below zero, 

the value will be preceded with the word “minus” to indicate below zero. Fahrenheit and Celsius 

can be abbreviated using a capital F. or C. respectively. 
 

 

 

 

 

 

 

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Example: 

Product Temperature: Minus 18 degrees C. 

Product Temperature: Minus 5 degrees F. 

Product Temperature: 5 degrees F. 

One Value 

When the value of all the sample units is the same, report the results as one value. 

Example: 

Net Weight: 17.0 ounces. 

Two Values 

If there are two values, show both as follows: 

Example: 

Net Weight: 16.0 and 17.0 ounces. 

More Than Two Values 

If there are more than two values, show them as a range. The range will be shown from the 

lowest to the highest value: 

Example: 

Total Solids: 16.6 to 18.1 percent. 

or 

Size: 2, 3, 4 and 5. Mostly 4 and 5. 

Zero Values 

Whenever zero values or percentages are encountered, they should be reported in such a manner 

as to portray a true picture of the quality of the lot. Some factors, such as vacuum readings, 

require that zero values be recorded separately and not be included in a range. In these cases, 

treat samples with zero values separately from samples with values above zero. This value will 

be spelled out as the word “zero” when reported. 
 

 

 

 

 

 

 

 

 

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Example: 

Vacuum Readings: 3 cans: Zero inches 

4 cans: 1 to 4 inches 

7 cans: 5 to 18 inches. 

or 

Color: Zero percent white 

94 to 97 percent green. 

Significant accuracy 

When reporting results on a certificate, report only to the point of significant accuracy. The 

method and equipment used will determine the degree of accuracy. 

Unless otherwise specified, net contents, net weights, drained weights, Brix readings and other 

similar factors will be reported to the first decimal place. However, these values may be 

recorded on the tally sheet or score sheet beyond the first decimal place. 

The following examples serve as guidelines. 

Net Weight or Net Contents 

A. Containers in excess of 10 pounds (or one gallon). 

When specifically requested or required, report in pounds and ounces, or report in pounds 

and tenths of a pound. 

Example: 

Net Weight: 5 cartons 20 pounds, 2 ounces to 21 pounds 

1 carton 19 pounds, 14 ounces 

Average of all cartons 20 pounds, 8 ounces. 

or 

Net Weight: 5 cartons 20.3 pounds to 21.0 pounds 

1 carton 19.9 pounds 

Average of all cartons 20.5 pounds. 

B. Containers equal to or less than 10 pounds (or one gallon). 

Report to the nearest 1/10 ounce. 
 

 

 

 

 

SCI Division Inspection Series 

Effective Date: November 2017 

Example: 

Certification Manual 

Page 56 of 171 

Net Weight: 10 cans 16.0 to 16.6 ounces 

3 cans 15.7 to 15.9 ounces 

Average of all cans 16.1 ounces. 

or 

Net Contents: 9 cans 32.0 to 32.7 fluid ounces 

4 cans 31.7 to 31.9 fluid ounces 

Average of all cans 32.1 fluid ounces. 

C. Small and Precisely Controlled Filled Containers. 

Report to 1/100 of an ounce or 1/10 of a gram. 

Example: 

Net Contents: 3.57 to 4.04 fluid ounces 

Average of all containers 4.01 fluid ounces. 

Vacuum Readings 

Report to the nearest inch, not fraction of an inch. The heading should be “Vacuum Readings” 

not “Vacuum Range”. 

Example: 

Vacuum Readings: 11 to 14 inches. 

Brix Readings and Salometer Readings 

Report to the nearest 1/10 of a degree. 

Example: 

Brix Measurement: 16.1 degrees. 

Analytical Determinations 

A. Analytical determination in which the value of the constituent is relatively high (value of 

1 percent or more). This includes such factors as total solids, soluble solids, etc. Report 

to the first decimal. 
 

 

 

 

 

 

 

 

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Example: 

Total Solids: 3.1 percent. 

Soluble Solids: 68.0 percent. 

B. Analytical determination in which the value is relatively low (usually less than 1 percent). 

Report to the second decimal. 

Example: 

Total Ash: 0.16 percent. 

Moisture Content: 0.02 percent. 

Total Acidity (as malic): 0.47 g/100 ml. 

If other than percentage by weight, then clarify such as percent by volume. 

C. Analytical determinations in which the constituent is extremely small in relation to 

sample weight, report to the nearest whole number. 

Example: 

Ascorbic Acid: 55 milligrams per 100 grams. 

(not 54.7 milligrams) 

Refractive Index 

Report to the fourth decimal 

Example: 

Refractive Index: 1.3429 at 20 degrees C. 

Specific Gravity 

Regardless of the method used in the determination, report to the third decimal. 

Example: 

Specific Gravity: 1.114 
 

 

 

 

 

 

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Recoverable Oil 

Report recoverable oil to the nearest third decimal. 

Example: 

Recoverable Oil: 0.019 percent by volume. 

Proportion of Ingredients 

Report proportions to the nearest 1/10 of an ounce or round to the nearest whole percent. 

Example: Proportion of fruit for chilled citrus salad will be reported as follows: 

Proportion of Fruit: Grapefruit - 56 percent by weight 

Orange - 32 percent by weight 

Pineapple - 12 percent by weight. 

Method of determination 

When the method of making a determination is specified in the U.S. standard, specification or 

purchase document, there is no need to show the method used. 

Example: In Fruit Preserves (Jams), the refractometer method for determining soluble solids 

is specified in the U.S. Standards; therefore refractometer method is not shown. 

Soluble Solids: 65.2 to 65.8 percent. 

On the other hand, when the method of making a determination is not specified, or the specified 

method is not used, the method used must be shown. 

Example: In Tomato Paste, it is customary to determine tomato soluble solids by 

refractometer. However, if the applicant specifically requests the vacuum oven 

method, the vacuum method is shown. 

Tomato Soluble Solids: 32.3 to 33.6 percent (Vacuum oven method). 

Rounding numbers 

In dealing with decimals, round off values of 5 or more, upward and values of less than 5 

downward. 

Example: In rounding hundredths to the nearest whole number; 

Report 178.50 as 179 
 

 

 

 

 

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Report 178.49 as 178 

Example: In rounding hundredths to the nearest tenth; 

Report 18.55 as 18.6 

Report 18.54 as 18.5 

Numerical values of less than one 

Whenever the numerical value is less than 1, a zero will appear before the decimal place. 

Example: 

Report as 0.32, not as .32 

Appropriate certification statements 

Net Contents / Net Weight 

In processed products, this is the volume or net weight which may be declared (as on labels, or 

packer's statement), required (as a contract or specification requirement), and/or recommended 

(by commercial practice or other criteria). 

A. For containers in excess of 10 pounds or one gallon, the net contents is not shown in the 

body of the certificate unless specifically requested or required. 

B. For containers less than 10 pounds or one gallon. 

1. When a lot meets the acceptance criteria of the AIM Inspection Series Technical 

Procedures Manual, Good Commercial Practices Net Weight section, show as 

follows: 

a. Labeled Products 

Meets label declaration. 

Example: 

Net Contents: Meets label declaration. 

b. Unlabeled Products - show as: 

Meets net contents of ____ fluid ounces. 

or 

Meets net contents of ____ ml. 

or 
 

 

 

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Meets net weight of ____ ounces. 

or 

Meets net weight of ____ kg. 

Example: 

Net Weight: Meets net weight of 110.0 ounces. 

2. When the lot fails the acceptance criteria of the AIM Inspection Series Technical 

Procedures Manual, Good Commercial Practices Net Weight section, show the 

number of the sample units and ranges that meet, fail, and the “extreme” sample 

units, followed by the average of all the sample units. 

When the lot fails the acceptance criteria, flag the grade statement. 

____ sample units ____ to ____ ounces 

____ sample units ____ to ____ ounces 

____ sample units ____ to ____ ounces 

Average of all sample units __________ ounces. 

Examples: 

Net weight: 10 cans 16.0 to 16.6 ounces 

2 cans 15.7 to 15.9 ounces 

1 can 14.6 ounces 

Average of all cans 16.1 ounces. 

Net weight: 3 cartons 40.0 to 40.7 ounces 

10 cartons 39.5 to 39.9 ounces 

Average of all cartons 39.8 ounces. 

3. When the applicant requests the net weight or net contents to be shown as a range 

of all the sample units, report as follows: 

a. When all sample units meet the required or recommended net contents 

show the range of all samples. 

____ to ____ ounces 

____ to ____ fluid ounces. 

Examples: 

Net weight: 16.0 to 16.3 ounces. 
 

 

 

 

 

 

 

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Net contents: 46.0 to 46.7 fluid ounces. 

b. When any sample unit fails the required or recommended net contents, and 

the average meets, and there are no extremely low sample units, show the 

number of sample units and range that meet, fail, and the average of all 

sample units. 

____ sample units _____ to ____ ounces 

____ sample units _____ to ____ ounces 

Average of all sample units ____ ounces. 

Example: 

Net weight: 12 cans 16.0 to 16.6 ounces 

1 can 15.6 ounces 

Average of all cans 16.2 ounces. 

Fill Weights 

The USDA Fill Weight Procedure is used for certain products only. Where this procedure 

applies, a statement of meeting or failing USDA recommended fill weights will be shown on the 

certificate. 

A. When the lot meets criteria in all respects - show as: 

Meets USDA recommended fill weight. 

Example: 

Fill weight: Meets USDA recommended fill weight. 

B. When the lot fails, show the failure statement with the applicable reason and/or most 

appropriate statement for the situation, and flag the grade statement. 

Examples: 

Fill weight: Fails USDA recommended fill weight for individual containers. 

Fill weight: Fails USDA recommended fill weight for sample subgroup averages. 

Fill weight: Fails USDA recommended fill weight account excessive subgroup 

averages below recommended specification. 
 

 

 

 

 

 

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Fill weight: Fails USDA recommended fill weight account sample averages 

2.1 ounces below recommended specification. 

Fill of Container 

Fill of container consideration must be given to certain mandatory FDA requirements or certain 

recommendations such as U.S. standards. 

A. When product meets requirements no statement is necessary. 

B. When product fails the requirements, show the number of sample units that meet and the 

number that fail, and flag the grade statement. 

____ cans satisfactory 

____ cans fail Food and Drug Administration standards of fill. 

Example: 

Fill of container: 10 cans satisfactory 

3 cans fail Food and Drug Administration standards of fill. 

Vacuum Readings 

When the vacuum readings of individual containers are reported, show as follows: 

A. When all cans have normal vacuum readings for products, usually in excess of 4 inches, 

report the range of vacuums. 

___ to ___ inches. 

Example: 

Vacuum readings: 5 to 13 inches. 

B. When any containers have vacuum readings of 4 inches or less, each of the following 

must be reported separately: 

1. Number of containers with zero readings (if any). 

___ sample units zero inches 

2. Number of containers with zero readings, but container is so full that gauge 

penetrates product. 

___ sample units zero inches (Full) 
 

 

 

 

 

 

 

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3. Number of containers with readings of 1 thru 4 will be shown as a range. 

___ sample units ___ to ___ inches 

4. Number of containers with readings over 4 inches will be shown as a range. 

___ sample units ___ to ___ inches 

5. Number of containers with zero and/or low vacuum readings because of dented 

cans will be shown as a range followed by the reason. 

___ sample units ___ to ___ inches (dented) 

Examples: 

Vacuum readings: 2 cans zero inches 

1 can zero inches (Full) 

10 cans 5 to 9 inches. 

Vacuum readings: 2 cans zero inches (Dented) 

7 cans 1 to 4 inches 

4 cans 5 to 9 inches. 

Drained Weight 

A. When drained weight is a part of the quality requirements or is a recommendation of the 

U.S. standards, and each sample unit meets the recommended minimum drained weight, 

show as: 

Meets recommended minimum of ___ ounces. 

Example: 

Drained Weight: Meets recommended minimum of 10.0 ounces. 

B. When the average drained weight meets the recommended minimum, and there are no 

containers with an unreasonable shortage (see AIM Inspection Series Technical 

Procedures Manual, Good Commercial Practices Drained Weights section); 

1. Unless otherwise requested by the applicant, show only the average. 

Average ___ ounces. 

Example: 
 

 

 

 

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Drained Weight: Average 60.6 ounces. 

2. When the applicant request that the average be reported as meeting a requirement, 

show as: 

Average meets recommended minimum of ___ ounces. 

Example: 

Drained Weight: Average meets recommended minimum of 60.0 ounces. 

3. When the applicant requests a breakdown of the drained weights, show the 

number of sample units that meet the recommended minimum drained weight, the 

number below the recommended minimum drained weight, and the average of all 

sample units. 

___ sample units ____ to ____ ounces 

___ sample units ____ to ____ ounces 

Average ____ ounces. 

Example: 

Drained Weight: 19 cans 9.5 to 10.5 ounces 

2 cans 9.0 and 9.4 ounces 

Average 9.8 ounces. 

C. When there is an unreasonable shortage (see AIM Inspection Series Technical Procedures 

Manual, Good Commercial Practices, Drained Weights section) in any individual 

container, or the average does not meet the recommended minimum, or the lot fails the 

U.S. standard or specification requirement, show the number of sample units that meet 

the minimum, the number below the minimum, the number with an unreasonable 

shortage, the average of all sample units, and flag the grade statement. 

___ sample units ___ to ___ ounces 

___ sample units ___ to ___ ounces 

___ sample units ___ to ___ ounces 

Average ___ ounces. 

Examples: 

Drained Weight: 18 cans 9.5 to 10.5 ounces 

2 cans 9.0 and 9.4 ounces 

1 can 6.5 ounces 

Average 9.8 ounces. 
 

 

 

 

 

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Drained Weight: 10 cans 60.0 to 62.3 ounces 

11 cans 58.1 to 59.8 ounces 

Average 59.7 ounces. 

D. When the drained weight is a mandatory U.S. Food and Drug Administration 

requirement. 

1. When all containers meet mandatory requirements, show only the range of 

drained weights as: 

___ to ___ ounces. 

Example: 

Drained Weight: 55.2 to 57.4 ounces. 

2. When any container fails mandatory requirements, show the sample units that 

meet, the average of the units that meet, and the sample units that fail the limit, 

and flag the grade statement. 

____ cans ____ to ____ ounces 

Average ____ ounces 

____ cans ____ to ____ ounces. 

Example: 

Drained Weight: 10 cans 55.2 to 57.4 ounces 

Average 56.2 ounces 

3 cans 53.9 to 54.9 ounces. 

E. When drained weights are requested by the applicant and the product is not covered by 

any specification or U.S. standard; 

1. When there is no unreasonable shortage (see AIM Inspection Series Technical 

Procedures Manual, Good Commercial Practices Drained Weights section) in any 

individual container, show the range of drained weights and the average. 

____ to ____ ounces 

Average ____ ounces. 
 

 

 

 

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Example: 

Drained Weight: 37.2 to 39.5 ounces 

Average 38.7 ounces. 

2. When there is an unreasonable shortage (see AIM Inspection Series Technical 

Procedures Manual, Good Commercial Practices Drained Weights section) in any 

individual container, show the containers that do not have an unreasonable 

shortage, the containers with an unreasonable shortage, the average, and flag the 

grade statement. 

___ cans ____ to ____ ounces 

___ can ____ ounces 

Average ____ ounces. 

Example: 

Drained Weight: 5 cans 34.1 to 37.3 ounces 

1 can 12.2 ounces 

Average 31.2 ounces. 

Syrup Designation 

A. When a U.S. standard defines a syrup designation as a range of Brix values, report only 

the syrup designation, do not show individual Brix measurements unless requested, and; 

1. When all sample units meet the Brix range or are within USDA acceptance 

criteria (see AIM Inspection Series Technical Procedures Manual, Brix section) 

for a specified syrup designation, show the syrup designation. 

Examples: 

Syrup Designation: Light syrup. 

Syrup Designation: In fruit juice. 

2. When sample units are designated as different syrups, and do not come within 

USDA acceptance criteria for a specified syrup designation, show the “syrup 

designations” separately. 

___ cans Heavy syrup 

___ cans Light syrup. 
 

 

 

 

 

 

 

 

 

 

 

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Example: 

Syrup Designation: 7 cans Heavy syrup 

6 cans Light syrup. 

B. When a syrup designation is not defined in the U.S. standards or is not declared, report 

the range of Brix measurements. Do not show “Average” of Brix measurements, unless 

requested. 

1. When packing medium is not declared, show the range of Brix measurements of 

all samples as: 

Syrup Designation: Undeclared. 

Brix: ____ to ____ degrees. 

Example: 

Syrup Designation: Undeclared. 

Brix: 10.2 to 12.5 degrees. 

2. When the packing medium is known by the inspector, show the kind of packing 

medium and the range of Brix measurements from all sample units as: 

Syrup Designation: In water 

Brix: ____ to ____ degrees. 

Example: 

Syrup Designation: In water. 

Brix: 10.2 to 12.5 degrees. 

3. When the packing medium is declared, show the packing medium, the source of 

declaration, and the range of Brix measurements from all sample units as: 

Syrup Designation: In water (see source of declaration). 

Brix: ____ to ____ degrees. 

Examples: 

Syrup Designation: In water (see label statement). 

Brix: 10.2 to 12.5 degrees. 
 

 

 

 

 

 

 

 

SCI Division Inspection Series 

Effective Date: November 2017 

Syrup Designation: In pear juice (applicant's declaration). 

Brix: 10.2 to 12.5 degrees. 

Certification Manual 

Page 68 of 171 

Syrup Designation: 

Brix: 

Artificially sweetened (packer's declaration). 

10.2 to 12.5 degrees. 

Brix Measurements 

A. When all containers meet the Brix requirement of the specification or when there is no 

specification, show the Brix values as a range: 

____ to ____ degrees. 

Example: 

Brix: 11.9 to 12.3 degrees. 

B. When any container fails the Brix requirement of the specification and/or fails acceptance 

criteria in the AIM Inspection Series, Technical Procedures Manual, Brix section, show 

the number of the sample units and the Brix range that meet, number of sample units and 

the Brix range that fail, the average for all containers, and flag the grade statement. 

___ cans ____ to ____ degrees 

___ cans ____ to ____ degrees 

Average for all cans: ____ degrees. 

Example: (specified Brix of 17.0) 

Brix: 20 cans 17.0 to 17.3 degrees 

9 cans 16.3 to 16.9 degrees 

Average for all cans: 16.8 degrees. 

Condition of Container (Exterior and Interior) 

A. Formal Condition of Container Inspections 

1. When both Exterior and Interior meet, show as: 

Meets applicable U.S. Standards for Condition of Food Containers. 
 

 

 

 

 

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Example: 

Condition of Containers: Meets applicable U.S. Standards for 

Condition of Food Containers. 

2. When Exterior fails, show as: 

Fails applicable U.S. Standards for Condition of Food Containers account (insert 

defect classification(s)) 

Example: 

Condition of Containers: Fails applicable U.S. Standards for Condition of Food 

Containers account major dents, minor dents, and loose 

labels. 

If the applicant requests a detailed breakdown of defects on failed lots, show the 

defects in the body of the certificate. 

Example: Lot Condition of Container Fails 

Condition of Containers Defects noted in a sample of 96 cans include 18 major 

rust, 3 major buckled and 9 major dents. 

3. When Exterior Meets and Interior Fails, show as 

Meets applicable U.S. Standards for Condition of Food Containers. (See 

Remarks) 

Flag the Grade Statement “See Remarks for Interior Condition of Container.” 

Show in the “Remarks” the number of containers examined for quality, and the 

number and kind of interior defects found. 

Example: 

REMARKS: 21 cans examined for quality, 5 major interior de-tinning found. 

B. Informal Condition of Container Inspection 

When a lot is informally inspected for condition of containers, if there are no defects do 

not show any reference to the condition of containers in the body or Remarks of the 

certificate. 
 

 

 

 

 

 

 

 

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If the containers drawn for quality have scorable exterior defects or scorable interior 

defects in excess of the applicable Acceptance (Ac) numbers in Table I, flag the Grade 

Statement “See Remarks.” In “Remarks, indicate the number and kind of defects, as well 

as the number of containers examined for quality. Do not show any results in the body of 

the certificate. 

Example: 

REMARKS: 21 cans examined for quality, 4 minor dents, 2 major buckles, and 2 minor 

de-tinning found. 

If there is evidence while sampling that an unusually high percent of the containers are 

defective, or all the containers in a portion of a lot are defective, indicate these obvious 

facts in the “Remarks” in addition to the condition of quality sample containers. For 

example: 

“Certificate of Sampling indicates most containers in top layer of cases in stacks 4R and 

5L show rust.” 

C. Lot Estimate of Percent Defective 

When an applicant requests an estimate of the percent defective in a lot, inspection may 

be made in accordance with the AIM Inspection Series, Condition of Food Container 

Manual. The results may be reported in the body of the certificate or in a separate letter 

report in a manner similar to the following: 

From a sample of _____ containers, _____ minor dents indicate a probably range of 

_____ to _____ percent of containers in lot have minor dents. 

D. Condition of container examination not requested by applicant: 

Under these circumstances, don’t check the lot according to the formal plan, but at the 

same time don’t overlook a bad condition. In the case of clearly acceptable lots, do not 

mention container condition. In the case of obviously bad lots, contact the applicant and 

recommend that the poor condition(s) be corrected. If the applicant wishes to continue 

with the inspection without correcting the poor condition, perform the inspection and flag 

the certificate according to the nature of the container deviation. 

Example: Lot apparently satisfactory 

Do not refer to condition of container either in the body, the grade statement, or under 

Remarks. 
 

 

 

 

 

 

 

 

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Example: Lot obviously defective 

Include a statement on the certificate as follows: 

REMARKS “This certificate covers 2,000 cases of 24 No. 303 cans packed in 

unsealed corrugated fiberboard cases. Visual observation of lot 

indicates top layer of stack contains large number of seriously rusted 

containers.” 

When applicant specifically requests the use of alternate Acceptable Quality Levels 

A. When the lot meets, show as: 

Meets applicable U.S. Standards for Condition of Food Containers at Acceptable Quality 

Levels of ____ for critical, ____ for major, and ____ for total defects. 

Example: 

Condition of Containers: Meets applicable U.S. Standards for Condition of Food 

Containers at Acceptable Quality Levels of 

0.15 for critical, 2.5 for major, and 10.0 for total defects. 

B. When the lot fails, show as: 

Fails applicable U.S. Standards for Condition of Food Containers at Acceptable Quality 

Levels of ____ for critical, ____ for major, and ____ for total defects account (insert 

defect classification(s) see the AIM Inspection Series Condition of Food Container 

Manual). 

Example: 

Condition of Containers: Fails applicable U.S. Standards for Condition of Food 

Containers at Acceptable Quality Levels of 

0.15 for critical, 2.5 for major, and 10.0 for total defects 

account major dents, minor dents, and loose labels. 

Frozen products packed in Tote Bins. 

It is important to the user of tote bins to know whether or not the product is free flowing or 

frozen in a solid mass. If a tote bin is solid mass frozen, the product will require additional 

repacking costs due to a special “break-up” step in the process. For this reason, the type of pack 

should always be shown in the Body of the Inspection Certificate. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

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In certifying tote bins, observe the following: 

A. If the product is not free flowing, the certificate should indicate this, and the grade 

statement should be flagged. See the example of “Various Levels” below. 

B. In the Body of the certificate, note the condition of the product with respect to any 

noticeable dehydration on the surface of the tote bin or any other adverse condition, and 

flag the Grade Statement. See the example of “Various Levels” below. 

C. If more than one quality level is involved in a group of tote bins considered as one lot, 

give a breakdown showing the number of samples of each quality level. See the example 

of “Free Flowing” on the following page. 

D. If practically all of the tote bins are free flowing, indicate this in the Body of the 

certificate but do not flag the Grade Statement. See the example of “Free Flowing” on 

the following page. 

E. If the samples are restricted to the top portion of a tote bin, it will be necessary to issue a 

restricted certificate. See the example of “Solid Mass” on the following page. 

Example – Various Levels: 

Condition: Frozen product shows moderate to heavy dehydration 

over top 1 inch in most tote bins. 

Type of 7 tote bins solid mass 

Pack: 2 tote bins partially free flowing 

4 tote bins free flowing 

GRADE: U.S. GRADE A or U.S. FANCY 

Score 92 to 97 points. (See condition of product and type 

of pack above). 

REMARKS: Packed in corrugated fiberboard tote bins with steel frames, 

black film bag liners and corrugated fiber pad insert covers. 
 

 

 

 

 

 

 

 

 

 

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Example – Free Flowing: 

Type of Pack: Free Flowing 

GRADE: 3 samples: U.S. GRADE A or U.S. FANCY 

10 samples: U.S. GRADE B or U.S. EXTRA STANDARD 

Lot as a whole: U.S. GRADE B or U.S. EXTRA STANDARD 

Average score 87 points 

Example – Solid Mass: 

Type of Pack: Solid Mass 

GRADE: U.S. GRADE B or U.S. EXTRA STANDARD 

Score 81 to 86 points 

Inspection and certification restricted to samples drawn from top 

6 inches of Tote bins. See type of Pack above. 

REMARKS: Packed in wooden tote bins with translucent film liner and 

corrugated fiber pad insert covers. 

Fruit Sugar Ratio 

A. Lot Inspection 

1. When the fruit sugar ratio is not determined, show as: 

Not determined. 

Example: 

Fruit Sugar Ratio: Not determined. 

2. When the fruit sugar ratio has been determined under USDA in-plant inspection, 

show the ratio and the comment that follows: 

___ plus___ (Based on USDA records at time of pack). 

Example: 

Fruit Sugar Ratio: 4 plus 1 (Based on USDA records at time of pack). 
 

 

 

 

 

 

 

 

 

 

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3. When the fruit sugar ratio is based on finish product testing and; 

a. The ratio meets the specification - show the estimated fruit sugar ratio, 

followed by the statement “based on finished product testing only.” 

Example: 

Estimated Fruit Sugar Ratio: 4 plus 1 (Based on finished product testing only). 

b. The ratio fails the specification - show the range of the soluble solids, the 

estimated fruit sugar ratio, and the average fruit sugar ratio, followed by 

the statement “based on finished product testing only” and flag the grade 

statement. 

Soluble solids ___ to ___ 

Estimated fruit sugar ratio ___ to ___ plus 

Average fruit sugar ratio ___ plus 

(Based on finished product testing only) 

Example: 

Soluble solids: 21.2 to 28.7 

Estimated fruit sugar ratio: 2.4 to 4.3 plus 1, 

Average 3.7 plus 1 

(Based on finished product testing only). 

B. In Plant Inspection (see the AIM Inspection Series General Procedures Manual, In-Plant 

Inspection section) 

1. When product has no sugar (dry or liquid) added, do not show fruit sugar ratio on 

the certificate. 

2. When product packed with dry sugar to a specified ratio and meets that ratio, 

show it as: 

___ plus ___. 

Example: 

Fruit Sugar Ratio: 4 plus 1. 
 

 

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3. When product is packed with dry sugar to a specified ratio and fails to meet that 

ratio, show the range of the ratios, the average ratio, and flag the grade statement. 

___ plus ___ to ___ plus ___ 

Average ___ plus ___. 

Example: 

Fruit Sugar Ratio: 2.3 plus 1 to 5.8 plus 1 

Average 3.1 plus 1. 

4. When product is packed with a liquid sugar, show the proportion of fruit to liquid 

sugar, indicating the syrup strength in degrees Brix as: 

___ parts fruit to ___ part ___ degrees Brix syrup. 

Example: 

Fruit Sugar Ratio: 4 parts fruit to 1 part 60 degrees Brix syrup. 

Analytical Determination(s) 

Analytical determinations, such as specific gravity, salt, percent of pulp, acidity, etc. are 

documented in the body of the certificate. Use the appropriate terminology found in the 

applicable U.S. standard or product specification, such as: 

Acid (as anhydrous citric): ____ to ____ grams/___ grams. 

Examples: 

Acid (as anhydrous citric): 0.72 to 0.96 grams/100 grams. 

Total Chlorides (NaCl): 4.5 grams/100 ml. 

Descriptive or Similar Information 

Products that have no U.S. standard or applicable product specification and; 

A. Product resembles a standardized item; report quality using descriptive terminology 

similar to that used for the standardized item. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Example: Canned Peach and Pear Chips with Grapes (similar to canned fruit cocktail) 

Product Description: Peach and Pear Chips with Grapes. 

Color: Reasonably Good. 

Defects: Reasonably Free. 

Character: Peaches and Pears: Reasonably Good 

Grapes: Fairly Good. 

Liquor: Reasonably Clear. 

Flavor and Odor: Normal. 

B. Product does not resemble any standardized item; report quality or non-quality factors in 

terms that describe the specific product characteristics. 

Example: Frozen Sliced Kiwi Fruit 

Style: Sliced (1.0 to 1.5 inches diameter). 

Color: Light greenish brown. 

Character: Very soft to mushy. 

Defects: 10.2 percent by count broken units 

5.1 percent by count seriously blemished units. 

Flavor: Normal. 

Proportions of Ingredients 

A. When proportion of ingredients are a part of the basic quality requirements in the U.S. 

standard or product specification and; 

1. When all sample units meet the requirements for the grade certified, report only 

the ingredients. 

Example: 

Ingredients: Lima Beans 

Green Beans 

Corn. 

2. When specifically requested to report the proportion of ingredients, report each 

ingredient, the percentage, and method of determination (by weight, by count, 

etc.). 
 

 

 

 

 

 

 

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Example: 

Proportion: Lima Beans 40 percent by weight 

Green Beans 35 percent by weight 

Corn 25 percent by weight. 

3. When the proportion of ingredients fails the requirements of a U.S. standard or 

product specification, report each ingredient, the percentage, method of 

determination (by weight, by count, etc.), and flag the Grade statement. 

B. When proportions are not part of the U.S. standard or product specification, list each 

ingredient, show the percentage, and report the basis of determination (drained weight, 

net weight, by count, etc.). 

Example: 

Proportions of Fruit: (based on drained weight of fruit) 

Grapefruit Sections: 51 percent 

Orange Sections: 39 percent 

Pineapple 1/4 slices: 8 percent 

Whole Red Cherries: 2 percent. 

Count 

A. When count is a requirement of the U.S. standard, product specification, or is stated on 

the label or cases and; 

1. When the lot meets the acceptance criteria (see the AIM Inspection Series 

Technical Procedures Manual, Good Commercial Practices Count), show as; 

Meets requirements for ___ to ___ count. 

Note: Do not show the actual range of the sample units, show only the range indicated 

in the product specification requirements. 

Example: If the label states 80 to 100 count, and the actual range found in the 

sample units is 89 to 97, the lot would be certified as follows: 

Count: Meets requirements for 80 to 100 count. 
 

 

 

 

 

 

 

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2. When the lot fails the acceptance criteria in the AIM Inspection Series Technical 

Procedures Manual, Good Commercial Practices, Count section, show the number 

of sample units that meet, the number of sample units that fail, the range for each, 

and the average of all units. Also, flag the grade statement. 

___ cans ___ to ___ units 

___ cans ___ to ___ units 

Average of all cans ___ units. 

Example: 

Count: 10 cans 80 to 90 units 

3 cans 75 to 79 units 

Average of all cans 84 units. 

B. When the count is not part of the U.S. standard, product specification, or is not stated on 

the label or cases, show the actual range of counts. 

___ to ___ units. 

Example: 

Count: 8 to 12 units. 

Style and/or Type 

A. When the style and/or type of product is part of the U.S. standards, report the style and/or 

type. 

Example: Canned Green Beans 

Type: Round. 

Style: Whole. 

B. When the style and/or type of product further identifies or classifies a non-standardized 

product, and is definitely known by the inspector, report the style and/or type. 

Example: Frozen Strawberries 

Style: Diced. 
 

 

 

 

 

 

 

 

 

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C. When the style and/or type is not known by the inspector, report the style and/or type 

based on label/packer information or declaration. 

Examples: Cranberry Juice Cocktail 

Style: With Sugar Added (Label declaration). 

Style: Packer states no sweetener added. 

Mold Counts 

Report results of mold counts on certificates only when specifically requested by the applicant. 

If the applicant requires an average percent of positive fields to be shown on the certificate, 

report the average of the mold count percentages obtained. 

A. When the mold count percentage meets the limits established by the applicable Defect 

Action Level (see the AIM Inspection Series Foreign Material Manual, Mold section) 

and; 

1. The applicant wants a statement of sample results, report the average. 

Example: For Tomato Catsup, 35 positive fields were found out of 100 fields. 

Mold Count: Sample average 35 percent. 

2. The applicant wants an indication of compliance with Food and Drug 

Administration limits, report as: 

Does not exceed Defect Action Level of ___ percent. Or does not exceed Defect 

Action Level of an Average of______ percent (or more). 

Example: For Tomato Catsup, Averaged 20 positive fields out of each 50 fields 

counted. 

Mold Count: Does not exceed Defect Action Level of an Average of 55 percent or more. 

3. The applicant wants an indication of compliance with an average limit in a 

purchase or buyer's specifications, show: 

Does not exceed average limit in (name) Specifications. 
 

 

 

 

 

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Example: 

Mold Count: Does not exceed average limit in XYZ Grocery Specifications. 

B. When the mold count exceeds the applicable FDA Defect Action Level, show: 

Exceeds Food and Drug Administration Defect Action Level. 

Example: Tomato Juice 

Mold Count: Exceeds Food and Drug Administration Defect Action Level. 

Enzyme Inactivation 

When requested by an applicant or required by a purchase specification, and; 

A. The lot meets, show as: 

Negative (type of enzyme). 

Example: 

Enzyme Activity: Negative catalase. 

B. The lot fails, report the number of sample units that are positive, the number that are 

negative, and flag the grade statement. 

___ sample unit(s) positive peroxidase 

___ sample unit(s) negative peroxidase. 

Example: 

Enzyme Activity: 2 sample units positive peroxidase 

1 sample unit negative peroxidase. 

Peas and Corn for use in Frozen Mixed Vegetables 

Certificates issued on lots of bulk packed peas or corn for probable use as ingredients in Grade A 

frozen mixed vegetables should indicate the acceptability of the lot for this use: 

All Grade A deviants are maturity deviants. Their number exceeds the number allowed for grade 

A. The number of 34 minimum maturity score deviants equals or is less than the number 

allowed for acceptance or “Top B” maturity. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series 

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Example: 

Certification Manual 

Page 81 of 171 

Maturity: Acceptable for 34 point minimum score. 

Insufficient space on the face of certificate 

If the space for recording certification statements on the face of the certificate is not adequate, 

record additional statements on the reverse side of the certificate. Include the signature of the 

inspector. To prevent possible illegal addition of other statements, place them between two rows 

of X's or periods as shown below: 

Example: 

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 

REVERSE SIDE OF CERTIFICATE NO.__________________ 

AVERAGE PROPORTION OF INGREDIENTS: 

Carrots (peeled and diced): 37 percent by weight 

Potatoes (peeled and diced): 35 percent by weight 

Green Beans, Cut: 5 percent by weight 

Peas, Sweet: 6 percent by weight 

Celery, Cut: 4 percent by weight 

Corn, Yellow (whole kernel): 8 percent by weight 

Lima Beans, thin seeded: 5 percent by weight 

Signature of Inspector. Elaine Q. Doe ____________________________________ 

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 

When recording additional certification statements on the reverse side of the certificate identify 

in the Body of the certificate as shown below: 

Example: 

Net Weight: Meets label declaration 

Vacuum Readings: 8 and 15 inches 

Drained Weight: 68.2 to 74.6 ounces 

Average Proportion of Ingredients: SEE REVERSE SIDE OF CERTIFICATE 

Color: Good 

Flavor and Odor: Good 

Absence of Defects: Practically Free 

Texture/Maturity: Meets 

Condition of Containers: Meets applicable U.S. Standards for Condition of 

Food Containers 
 

 

 

 

 

 

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CERTIFICATE GRADE STATEMENT 

The grade statement is that portion of the inspection certificate between the body and Remarks. 

The statement follows the word “GRADE” printed on the certificate. 

QUALITY REQUIREMENTS 

The statement of grade is based on compliance or non-compliance with the quality requirements 

of a U.S. standard, product specification, contract, purchase order, etc. 

Standardized products 

A. When a lot is graded against the requirements of a U.S. standard, and the lot meets the 

requirements of any grade in the U.S. standard, certify the grade of the lot using the 

terminology in the standard. Some U.S. standards use only a letter grade (such as U.S. 

GRADE A) and some use a dual nomenclature (such as U.S. GRADE B or U.S. EXTRA 

STANDARD). The wording of the grade statement must be exactly as it appears in the 

applicable U.S. standard. 

If the grade is based on a variable standard, the average score (rounded to the nearest 

whole number) will be shown immediately below the U.S. grade. 

Examples: 

GRADE: U.S. GRADE B 

GRADE: U.S. GRADE A or U.S FANCY 

Average score 92 points. 

B. When a lot is graded against the requirements of a U.S. standard, and the lot fails the 

requirements of the lowest grade indicated in the standard, certify as substandard and 

state the reason(s) for the failure. Do not show the average score. 

Example: 

GRADE: SUBSTANDARD account defects. 

C. When a lot is graded against the requirements of a buyer, state, applicant, etc. 

specification, and the lot meets the requirements of the specification, certify as follows: 

Meets quality requirements of (type and number of the specification, product name and 

date) 
 

 

 

 

 

 

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Example: Canned Apples 

GRADE: U.S. GRADE A or U.S. FANCY 

Average score 92 points. 

Meets requirements of Milwaukee Public Schools specifications for 

Canned Apples, dated June 2010. 

D. When a lot is graded against the requirements of a buyer's, state, applicant, etc. 

specification, and the lot fails, and; 

1. The lot is accepted per waiver, certify as follows: 

Fails requirements of (type and number of specification, product name and date) 

account (reason for failure). Acceptance authorized by name, title per phone or 

letter, date. 

Example: Canned Apples 

GRADE: U.S. GRADE C or U.S. STANDARD 

Average score 76 points. 

Fails requirements of Milwaukee Public Schools specifications for Canned 

Apples dated June 2010 account color. Acceptance authorized by Kim A. 

Buyer, State Purchasing Officer, per phone, May 2, 2011. 

2. The lot is not accepted per waiver, and; 

a. The applicant specifically requests the product be certified as failing the 

specification, certify as follows: 

Fails requirements of (type and number of specification, product name and 

date) account (reason for failure). 

Example: Canned Apples 

GRADE: U.S. GRADE C or U.S. STANDARD 

Average score 76 points. 

Fails requirements of Milwaukee Public Schools specifications for Canned 

Apples dated June 2010, account color. 

Note: See the AIM Inspection Series State and Institutional Purchases Manual 

for specific instructions. 

b. The product is covered by a U.S. standard, certify as a standardized 

product. 
 

 

 

 

 

 

 

 

 

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Example: Canned Apples 

GRADE: U.S. GRADE C or U.S. STANDARD 

Average score 76 points. 

E. Peas and Corn for use in Frozen Mixed Vegetables 

Certificates issued on lots of bulk packed peas or corn for probable use as ingredients in 

Grade A frozen mixed vegetables should indicate the acceptability of the lot in a manner 

similar to the following: 

The number of Grade A deviants is equal or is less than the number allowed for Grade A. 

Example: 

GRADE: U.S. GRADE A or U.S. FANCY 

Average score 94 points 

All Grade A deviants are maturity deviants. Their number exceeds the number allowed 

for Grade A. The number of 34 minimum maturity score deviants equals or is less than 

the number allowed for acceptance or “Top B” maturity. 

Example: 

GRADE: U.S. GRADE B or U.S. EXTRA STANDARD only account “maturity” 

Average score 90 points 

The number of Grade A deviants exceeds the number allowed for Grade A. Grade A 

deviants for defects and color, plus 34 minimum maturity score deviants equals or is less 

than the number allowed for acceptance in Grade A mixed vegetables. 

Example: 

GRADE: U.S. GRADE B or U.S. EXTRA STANDARD 

Average score 90 points 

Acceptable for Grade A Mixed Vegetable repacks 

NAG products 

When there is no applicable U.S. standard for the product, certify as: 

No Applicable U.S. Standards for Grades for this product. 
 

 

 

 

 

 

 

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A. When the descriptive factors are based on a U. S. standard for a product with similar 

characteristics, add the following: 

“See above for descriptive factors based on U.S. Standards for Grades of (name of 

standard).” 

Example: 

GRADE: No Applicable U.S. Standards for Grades for this product. See above for 

descriptive factors based on U. S. Standards for Grades of Canned Apple 

Juice. 

B. When the product characteristics are not similar to any standardized product, or are 

graded against the requirements of a CID, federal or other specification, add the 

following: 

See above for descriptive factors. 

C. When a lot is graded against the requirements of a CID, buyer's, state, applicant, federal, 

etc. specification, and the lot meets the requirements of the specification, certify as 

follows: 

Meets quality requirements of (type and number of the specification, product name and 

date). 

Example: Canned Apple Juice from concentrate 

GRADE: No Applicable U.S. Standards for Grades for this product. See above for 

descriptive factors based on U. S. Standards for Grades of Canned Apple 

Juice. Meets requirements of Milwaukee Public Schools specifications for 

Canned Apple Juice from concentrate dated June 2010. 

Example: Pudding Dessert Powder 

GRADE: No Applicable U.S. Standards for Grades for this product. See above for 

descriptive factors. Meets requirements of State of Illinois specifications 

for Item Number 5149-378-1030 dated June 2010. 
 

 

 

 

 

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D. When a lot is graded against the requirements of a buyer, state, or applicant specification, 

and the lot fails, and; 

1. The lot is accepted per waiver, certify as follows: 

Fails requirements of (type and number of specification, product name and date) 

account (reason for failure). Acceptance authorized by (name), (title) per phone 

(or letter), date. 

Example: 

GRADE: No Applicable U.S. Standards for Grades for this product. 

See above for descriptive factors based on U. S. Standards for Grades of 

Canned Apple Juice. Fails requirements of Milwaukee Public Schools 

specifications for Canned Apple Juice dated June 2010 account color. 

Acceptance authorized by Kim A. Buyer, State Purchasing Officer, per 

phone, May 2, 2011. 

2. The lot is not accepted per waiver, and; 

a. The applicant specifically requests the product be certified as failing the 

specification, certify as follows: 

Fails requirements of (type and number of specification, product name and 

date) account (reason for failure). 

Example: 

GRADE: No Applicable U.S. Standards for Grades for this product. 

See above for descriptive factors based on U. S. Standards for Grades of 

Canned Apple Juice. Fails requirements of Milwaukee Public Schools 

specifications for Canned Apple Juice from concentrate dated June 2010 

account color. 

b. The product is not covered by a U.S. standard, certify as a NAG product. 

Example: Canned Mixed Vegetables 

GRADE: No Applicable U.S. Standards for grades for this product. See above for 

descriptive factors. 
 

 

 

 

 

 

 

 

 

 

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3. Breakdown grade statement 

a. When reporting a U.S. grade that represents a lot, report the U.S. grade 

followed by the average score rounded to the nearest whole number. 

Example: 

GRADE: U.S. GRADE A or U.S. FANCY 

Average score 94 points. 

Example: 

b. When requested by the applicant, a breakdown of the grades of the 

individual sample units may be shown. 

GRADE: 5 samples: 

1 sample: 

Lot as a whole: 

U.S. GRADE A or U.S. FANCY 

U.S. GRADE B or U.S. CHOICE 

U.S. GRADE A or U.S. FANCY, 

Average score 94 points. 

c. When requested by the applicant, a breakdown of the grades of the 

individual sample units and scores (or the range of the scores) may be 

shown. 

Example: 

GRADE: 5 samples: U.S. GRADE A or U.S. FANCY 

Score range 92 to 96 points 

1 sample: U.S. GRADE B or U.S. CHOICE 

Score 89 points 

Lot as a whole: U.S. GRADE A or U.S. FANCY 

Average score 94 points. 

d. When the average score indicates a higher grade than the grade statement 

itself, add an explanation indicating the reason. 

Example: 

GRADE: U.S. GRADE B (account color) 

Average score 92 points. 
 

 

 

 

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NON QUALITY FACTORS 

When a requirement in the U.S. standards, specifications, or other documents is not a quality or 

grade factor, include an appropriate statement(s) in the “GRADE” portion of the certificate. 

When a product fails recommended criteria based on a non quality factor(s), and; 

No U.S. grade is assigned 

Use one of the following statements in lieu of the grade statement: 

A. Fails Food and Drug Administration Standards of Identity, account reason 

B. Fails product description for U.S. Standards for Grades of name of product account 

reason. 

C. Fails product description for name of product in name of specification account reason. 

D. Grade Not Certified account reason. 

Examples: 

GRADE: Fails Food and Drug Administration Standards of Identity, account 

proportion of ingredients. 

GRADE: Fails product description for U.S. Standards for Grades of Fruit Jelly, 

account fruit variety. 

GRADE: Grade Not Certified account foreign material. 

A U.S. grade is assigned 

Flag the grade statement to identify the non-conformance. See the following section titled 

“Flagging the Grade Statement” 

FLAGGING THE GRADE STATEMENT 

Non quality factor fails the recommended criteria 

When a non quality factor fails the recommended criteria, a statement to identify the nonconformance will be included in the grade section immediately following the grade statement. 
 

 

 

 

 

 

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Net Contents / Net Weight 

When the average net contents or net weight is below the recommended criteria, use the 

following statements for the applicable condition: 

A. Labeled Containers 

Average net contents (or net weight) _____fluid ounces 

(or ounces) below label declaration. See net contents 

(or net weight) above. 

Example: 

GRADE: U.S. GRADE A or U.S. FANCY 

Average score 92 points. 

Average net contents 1.3 fluid ounces below label declaration. See net 

contents above. 

B. Unlabeled containers 

Average net contents (or net weight)_____(fluid ounces) 

(or ounces) below contents customarily packed in this size container. See net contents 

(or net weight) above. 

Example: 

GRADE: U.S. GRADE A or U.S. FANCY 

Average score 92 points. 

Average net weight 1.4 ounces below contents customarily packed in this 

size container. See net weight above. 

C. Contract requirements 

Average net contents (or net weight)_____(fluid ounces) 

(or ounces) below minimum contract requirement. See net contents (or net weight) 

above. 

Example: 

GRADE: U.S. GRADE A or U.S. FANCY 

Average score 92 points. 

Average net contents 1.3 fluid ounces below contract requirement. See net 

contents above. 
 

 

 

 

 

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D. Specification 

Average net contents (or net weight) _____ (fluid ounces) 

(or ounces) below ___________ specification. See net contents 

(or net weight) above. 

Example: 

GRADE: U.S. GRADE A or U.S. FANCY 

Average score 92 points. 

Average net weight 1.1 ounces below A. Buyer Corp. specification. See 

net weight above. 

E. Extremely low sample units (unreasonable shortage) 

____ sample unit(s) extremely low net contents (or net weight). See net contents (or net 

weight) above. 

Example: 

GRADE: U.S. GRADE A or U.S. FANCY 

Average score 94 points. 

2 sample units extremely low net weight. See net weight above. 

Zero Vacuums 

When the vacuum readings fail the requirements for acid or non-acid groups in the AIM 

Inspection Series, Technical Procedures Manual, Good Commercial Practices, Vacuum section, 

use the following statement: 

See vacuum readings above. 

Example: 

GRADE: U.S. GRADE B or U.S. EXTRA STANDARD 

Average score 89 points. 

See vacuum readings above. 
 

 

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Drained Weight 

A. When the average drained weight is below the recommended or required minimum, show 

as follows: 

Average drained weight _____ ounces below recommended (or required) minimum. See 

drained weight above. 

Example: 

GRADE: U.S. GRADE C 

Average drained weight 1.2 ounces below recommended minimum. See 

drained weight above. 

B. When any container has an unreasonable shortage (see the AIM Inspection Series 

Technical Procedures Manual, Good Commercial Practices, Drained Weights section), 

show as follows: 

____ sample unit(s) extremely low drained weight. See drained weight above. 

Example: 

GRADE: U.S. GRADE C 

2 sample units extremely low drained weight. See drained weight above. 

Enzyme Activity 

When enzyme activity is reported in the body of the certificate and any sample unit test results in 

positive enzyme activity, show the following: 

See enzyme activity above. 

Example: 

GRADE: U.S. GRADE C 

See enzyme activity above. 
 

 

 

 

 

 

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Brix Does Not Meet 

When the Brix readings fail the acceptance criteria, show the following: 

Fails Brix requirements (see Brix above). 

Example: 

GRADE: U.S. GRADE B or U.S. EXTRA STANDARD 

Average score 85 points. 

Fails Brix requirements (see Brix above). 

Fails FDA requirements 

A juice or juice beverage product fails the FDA required reconstituted Brix, or fails to show the 

percent juice or the correct percent of juice on the label, show the following: 

Example: 

GRADE: U.S. GRADE B or U.S. EXTRA STANDARD 

Average score 85 points. 

Product fails FDA percent juice declaration, Brix does not meet required 

FDA Brix for reconstituted (name of juice) juice. 

or 

GRADE: U.S. GRADE B or U.S. EXTRA STANDARD 

Average score 85 points. 

Product fails FDA percent juice declaration; label does not indicate 

percent of juice. 

or 

GRADE: U.S. GRADE B or U.S. EXTRA STANDARD 

Average score 85 points. 

Product fails FDA percent juice declaration; label does not indicate the 

correct percent of juice. 
 

 

 

 

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Count Does Not Meet 

When the count fails the acceptance criteria, show the following: 

Fails count requirements (see count above). 

Example: 

GRADE: U.S. GRADE B or U.S. EXTRA STANDARD 

Average score 82 points. 

Fails count requirements (see count above). 

Fill Weight 

A. When the average fill weight is below the recommended minimum, show as follows: 

Average fill weight ____ ounces below recommended minimum. See fill weights above. 

Example: 

GRADE: U.S. GRADE C 

Average fill weight 1.2 ounces below recommended minimum. See fill 

weights above. 

B. When the subgroup average fill weight is below the recommended minimum, show as 

follows: 

Subgroup average fill weight _____ ounces below lower reject limit for subgroup 

average. See fill weights above. 

Example: 

GRADE: U.S. GRADE C 

Subgroup average fill weight 1.3 ounces below lower reject limit for 

subgroup average. See fill weights above. 

C. When any container has unreasonable shortage for fill weight (see applicable U.S. 

Standards for Grades), show as follows: 

____ sample unit(s) below lower reject limit for individual fill weight. See fill weights 

above. 
 

 

 

 

 

 

 

 

 

 

Example – Free Flowing:

 

 

 

 

 

 

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Example: 

GRADE: U.S. GRADE C 

1 sample unit below lower reject limit for individual fill weight. See fill 

weights above. 

Frozen products packed in Tote Bins. 

It is important to the user of tote bins to know whether or not the product is free flowing or 

frozen in a solid mass. If a tote bin is solid mass frozen, the product will require additional 

repacking costs due to a special “break-up” step in the process. For this reason, the type of pack 

should always be shown in the Body of the Inspection Certificate. 

In certifying tote bins, observe the following: 

A. If the product is not free flowing, the certificate should indicate this, and the grade 

statement should be flagged. See the example of “Various Levels” below. 

B. In the Body of the certificate, note the condition of the product with respect to any 

noticeable dehydration on the surface of the tote bin or any other adverse condition, and 

flag the Grade Statement. See the example of “Various Levels” below. 

C. If more than one quality level is involved in a group of tote bins considered as one lot, 

give a breakdown showing the number of samples of each quality level. See the example 

of “Free Flowing” on the following page. 

D. If practically all of the tote bins are free flowing, indicate this in the Body of the 

certificate but do not flag the Grade Statement. See the example of “Free Flowing” on 

the following page. 

E. If the samples are restricted to the top portion of a tote bin, it will be necessary to issue a 

restricted certificate. See the example of “Solid Mass” on the following page. 

Example – Various Levels: 

Condition: Frozen product shows moderate to heavy dehydration 

over top 1 inch in most tote bins. 

Type of 7 tote bins solid mass 

Pack: 2 tote bins partially free flowing 

4 tote bins free flowing 

GRADE: U.S. GRADE A or U.S. FANCY 

Score 92 to 97 points. (See condition of product and type 

of pack above). 

REMARKS: Packed in corrugated fiberboard tote bins with steel frames, 

black film bag liners and corrugated fiber pad insert covers. 
 

 

 

 

 

 

 

 

 

 

 

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Example – Free Flowing 

Type of Pack: Free Flowing 

GRADE: 3 samples: U.S. GRADE A or U.S. FANCY 

10 samples: U.S. GRADE B or U.S. EXTRA STANDARD 

Lot as a whole: U.S. GRADE B or U.S. EXTRA STANDARD 

Average score 87 points 

Example – Solid Mass: 

Type of Pack: Solid Mass 

GRADE: U.S. GRADE B or U.S. EXTRA STANDARD 

Score 81 to 86 points 

Inspection and certification restricted to samples drawn from top 

6 inches of tote bins. See type of Pack above. 

REMARKS: Packed in wooden tote bins with plastic bag liner and corrugated 

fiber pad insert covers. 

Other Factors 

When the product fails the acceptance criteria for a factor not covered in the previous text, show 

the following: 

Does not conform with recommended (state factor). 

Example: 

GRADE: U.S. GRADE B or U.S. EXTRA STANDARD 

Average score 84 points. 

Does not conform with recommended proportions. 

Label Statements Do Not Agree With the Inspection Data 

When the label statements do not agree with the inspection data, show the following: 

See label statement above for (state factor). 
 

 

 

 

 

 

 

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Example: Label statement shows Grade A 

GRADE: U.S. GRADE B or U.S. EXTRA STANDARD 

Average score 84 points. 

See label statement above for Grade. 

Example: Label statement for count differs from inspection results. 

GRADE: U.S. GRADE A or U.S. FANCY 

Average score 94 points. 

See label statement above for count. 

RESTRICTED CERTIFICATE 

An applicant may request an inspection of a lot be limited to certain factors. These factors may 

include the product condition, condition of container, product temperature, net weight, drained 

weight, analytical testing, individual quality factors (such as an examination for color only), 

foreign material analysis, private buyer specification, etc. 

When the inspection is limited, a grade for the lot as a whole is not assigned. Only the factors 

examined during the inspection may be reported on the certificate. In lieu of a lot grade, a 

statement indicating the restrictions will be used as follows: 

Inspection and certification restricted only to state factor(s) at the request of the applicant. 

Example: 

GRADE: Inspection and certification restricted only to product condition and 

temperature at the request of applicant. 

Certification based on private buyer specifications 

Certification to a U.S. Grade of a product will be in accordance with the current effective U.S. 

Standard, unless contractual obligations were entered into prior to effective date of a new or 

revised U.S. Standard. Under such circumstances, contractual documents must be reviewed by 

the field office as well as the Regional, and National Offices, which will be responsible for 

granting approval. 

Certification will be restricted to grade determination, plus those factors that can be ascertained 

by the inspector such as count, drained weight, net weight, enzyme tests, etc. If there are certain 

requirements that cannot be ascertained by the inspector (variety, harvesting practice, grade of 

raw product, etc.) such requirement will not be covered by the certificate. If the buyer wants 

assurance of certain factors that cannot be verified or determined by USDA, they may obtain an 

affidavit from the processor to cover such requirements. 
 

 

 

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Certification based on buyer’s specifications and U.S. standards can be done under the following 

conditions: 

A. Grading is based on currently effective standard and; 

B. The Buyers Specifications are as follows: 

1. Use the same inspection procedures as outlined in USDA regulations; or 

2. Contain more restrictive Acceptable Quality Levels; or 

3. Provide for larger standard sample unit size; or 

4. Provide an increased sampling rate. 

Certification should be restricted to buyer specifications when the specifications: 

A. Change classification of defects; or 

B. Contain smaller standard sample unit sizes; or 

C. Contain smaller sampling rates; or 

D. Use less restrictive Acceptable Quality Levels. 

Certification of acceptable lots must reference the applicable specification, date, and any 

amendments. See the following example: 

“Meets quality requirements of _________Specification for Frozen ______, dated ______, as 

amended by letter from (name of buyer's representative) dated _____.” 

If a lot fails buyer's specifications and subsequent amendments, certify without reference to the 

buyer's specifications, unless specifically requested by the applicant to issue a failing certificate. 

If so requested, certify as follows: 

“Fails quality requirements of _________Specification for Canned _________, dated________, 

account serious defects.” 

If the lot meets grade requirements but fails non-scoring factors such as drained weights, Brix, or 

proportion of ingredients, state the number of determinations in the body of the Certificate. 

Break down the results into meeting and failing sample units. Certify as follows: 

“Meets quality requirements of _________________________Specification for Frozen 

__________, dated ________, but Fails drained weight account sample average 0.6 ounce below 

specified / Fails proportion of ingredients. / Fails brix requirements (See above). 
 

 

 

 

 

 

 

 

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REMARKS SECTION OF CERTIFICATE 

The Remarks section is that located between the grade statement and address/signature blocks. 

The statements included in the Remarks portion of the certificate follow the word “REMARKS” 

which is printed on the certificate. 

General 

The Remarks section of the certificate will contain one or more of the following, in the sequence 

listed: 

A. The quantity of merchandise certified. 

B. The location and lot identity of the merchandise certified. 

C. The condition of the samples when the condition of container is not requested. 

D. Any additional information pertaining to the secondary container such as case stamping, 

case marking, etc. 

E. Date of pack. 

F. Previous certification. 

G. Other factual information related to the lot certified (such as country of origin, purchase 

order number, invoice/shipping manifest number, etc.). 

Appropriate Certification Statements 

Quantity 

The quantity statement of the certificate will contain the following information as applicable: 

total number of cases, number of containers per case, size of container, total poundage (frozen 

and dried), count disclaimer (packer's, applicant's, or warehouse count and/or weight), and 

description of primary container, intermediate packaging, and shipping cases. 

Example: 

REMARKS: 

This certificate covers 1000 cases 6/No. 10 cans (applicant's count). Product packed 

in beaded-body enamel lined cans, and cased in corrugated fiber cartons. Lot 

located in applicant’s warehouse Chicago, Illinois, and identified by code marks as 

shown above. Inspection records indicate product packed September 2010. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Location of Product Certified 

The location of the product will include the name, and address (city and state) of the warehouse 

or facility where the product was located at the time of sampling. 

Example: 

REMARKS: 

This certificate covers 1000 cases 6/No. 10 cans (applicant's count). Product packed in 

beaded-body enamel lined cans, and cased in corrugated fiber cartons. Lot located in 

applicant’s warehouse Chicago, Illinois, and identified by code marks as shown above. 

Inspection records indicate product packed September 2010. 

Lot Identity of the Product Certified 

The primary means used to identify the lot (code marks, case stamping, tanker/seal numbers) will 

be included. 

Example: 

REMARKS: 

This certificate covers 1000 cases 6/No. 10 cans (applicant's count). Product packed in 

beaded-body enamel lined cans, and cased in corrugated fiber cartons. Lot located in 

applicant’s warehouse Chicago, Illinois, and identified by code marks as shown above. 

Inspection records indicate product packed September 2010. 

Secondary code marks present (time codes, pouch codes, etc...) that are not specified by the 

applicant, or determined by supervisory inspection staff to be identifying code marks may be 

recorded as follows: 

Example: 

REMARKS: 

This certificate covers 1000 cases 6/No. 10 cans (applicant's count). Product packed in 

beaded-body enamel lined cans, and cased in corrugated fiber cartons. Lot located in 

applicant’s warehouse Chicago, Illinois, and identified by code marks as shown above. 

Secondary time codes present not used for lot identification. Inspection records 

indicate product packed September 2010. 
 

 

 

 

 

 

 

 

 

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Case Stamping When Required 

When the purchase document requires that the cases be stamped, and; 

A. When the lot meets the requirements of the purchase specification, a facsimile of the case 

stamp will be shown on the certificate, and the following statement will be shown in the 

Remarks: 

Cases stamped with USDA “OFFICIALLY SAMPLED” stamp as shown above. 

Example: 

REMARKS: 

This certificate covers 1000 cases 6/No. 10 cans (applicant's count). Product packed in 

beaded-body enamel lined cans, and cased in corrugated fiber cartons. Lot located in 

applicant’s warehouse Chicago, Illinois, and identified by code marks as shown above. 

Inspection records indicate product packed September 2010. Cases stamped with 

USDA “OFFICIALLY SAMPLED” stamp as shown above. 

B. When the lot fails the purchase requirements, do not show a facsimile of the case stamp 

on the certificate. Only indicate case stamping by showing the following statement in the 

Remarks: 

Cases stamped with USDA “OFFICIALLY SAMPLED” stamp dated date on stamp 

Example: 

REMARKS: 

This certificate covers 1000 cases 6/No. 10 cans (applicant's count). Product packed in 

beaded-body enamel lined cans, and cased in corrugated fiber cartons. Lot located in 

applicant’s warehouse Chicago, Illinois, and identified by code marks as shown above. 

Inspection records indicate product packed September 2010. Cases stamped with 

USDA “OFFICIALLY SAMPLED” stamp dated September 3, 2010. 
 

 

 

 

 

 

 

 

 

 

 

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Date of Pack 

When requested or required, the date of pack statement will contain the source of the information 

(written statement from applicant or inspection records), and the month and year of pack. One of 

the following statements will be shown in the Remarks: 

Written statement from applicant indicates product packed (mo. yr.). 

or 

Inspection records indicate product packed (mo. yr.). 

Examples: 

REMARKS: 

This certificate covers 1000 cases 6/No. 10 cans (applicant's count). Product packed in 

beaded-body enamel lined cans, and cased in corrugated fiber cartons. Lot located in 

applicant’s warehouse Chicago, Illinois, and identified by code marks as shown above. 

Written statement from applicant indicates product packed September 2010. 

REMARKS: 

This certificate covers 1000 cases 6/No. 10 cans (applicant's count). Product packed in 

beaded-body enamel lined cans, and cased in corrugated fiber cartons. Lot located in 

applicant’s warehouse Chicago, Illinois, and identified by code marks as shown above. 

Inspection records indicate product packed September 2010. 

Latest Season's Pack 

When the product is required to be of the latest season's pack (see the AIM Inspection Series, 

USDA Purchases Manual), the statement will contain the source of the information (written 

statement from applicant or inspection records), and that the product is of a latest season's pack. 

One of the following statements will be shown in the Remarks: 

Written statement from applicant indicates product is of latest season's pack. 

or 

Inspection records indicate product is of latest season's pack. 
 

 

 

 

 

 

 

 

 

 

 

 

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Examples: 

REMARKS: 

This certificate covers 1000 cases 6/No. 10 cans (applicant's count). Product packed in 

beaded-body enamel lined cans, and cased in corrugated fiber cartons. Lot located in 

applicant’s warehouse Chicago, Illinois, and identified by code marks as shown above. 

Written statement from applicant indicates product is of latest season's pack. 

REMARKS: 

This certificate covers 1000 cases 6/No. 10 cans (applicant's count). Product packed in 

beaded-body enamel lined cans, and cased in corrugated fiber cartons. Lot located in 

applicant’s warehouse Chicago, Illinois, and identified by code marks as shown above. 

Inspection records indicate product is of latest season's pack. 

Case Markings 

When special markings are required as part of the purchase requirements and the case markings 

meet, show the following statement: 

Cases marked in accordance with (contract/specification) requirements. 

Example: 

REMARKS: 

This certificate covers 1000 cases 6/No. 10 cans (applicant's count). Product packed in 

beaded-body enamel lined cans, and cased in corrugated fiber cartons. Lot located in 

applicant’s warehouse Chicago, Illinois, and identified by code marks as shown above. 

Inspection records indicate product packed September 2010. Cases marked in 

accordance with contract requirements. 

Condition of Container 

A. When lot is not formally inspected for condition of container (see the AIM Inspection 

Series, Condition of Food Container Manual) and: 

1. Containers meet criteria, do not comment. 

2. Containers fail criteria, show the number of sample units examined for quality, 

number of sample units found in each defect category. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Example: 

REMARKS: 

This certificate covers 1000 cases 6/No. 10 cans (applicant's count). Product packed in 

beaded-body enamel lined cans, and cased in corrugated fiber cartons. Lot located in 

applicant’s warehouse Chicago, Illinois, and identified by code marks as shown above. 

Inspection records indicate product packed September 2010. Of 21 sample units drawn 

for quality, three have minor dents and two are buckled. 

B. When the lot is formally inspected for condition of container, report results in the body of 

the certificate. 

Dietetic Pack 

When product is known or declared as a dietetic pack, show the following: 

Packer states product is dietetic product and is so labeled. 

Example: 

REMARKS: 

This certificate covers 1000 cases 6/No. 10 cans (applicant's count). Product packed in 

beaded-body enamel lined cans, and cased in corrugated fiber cartons. Lot located in 

applicant’s warehouse Chicago, Illinois, and identified by code marks as shown above. 

Inspection records indicate product packed September 2010. Packer states product is 

dietetic product and is so labeled. 

Assembled-Lot Certificate 

When the quality/condition inspection of the product has been completed and other inspections 

(such as condition of container, case mark verification, unitization, etc.) are performed at a later 

date, show the following: 

Inspection of the assembled lot completed (date). 

Example: 

REMARKS: 

This certificate covers 1000 cases 6/No. 10 cans (applicant's count). Product packed in 

beaded-body enamel lined cans, and cased in corrugated fiber cartons. Lot located in 

applicant’s warehouse Chicago, Illinois, and identified by code marks as shown above. 

Inspection records indicate product packed January 2011. Inspection of the assembled 

lot completed February 25, 2011. 
 

 

 

 

 

 

 

 

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Superseded Certificate 

When the certificate supersedes another certificate, after all other Remarks have been shown, 

skip one line and show in all caps, the following statement: 

THIS CERTIFICATE SUPERSEDES CERTIFICATE NUMBER (number). 

Example: 

REMARKS: 

This certificate covers 1000 cases 6/No. 10 cans (applicant's count). Product packed in 

beaded-body enamel lined cans, and cased in corrugated fiber cartons. Lot located in 

applicant’s warehouse Chicago, Illinois, and identified by code marks as shown above. 

Inspection records indicate product packed September 2010. 

THIS CERTIFICATE SUPERSEDES CERTIFICATE NUMBER W-123456. 

Appeal Inspection 

See the AIM Inspection Series, General Procedures Manual. 

Additional Information 

Other pertinent information which is requested or has been determined as necessary (unless 

covered by other instructions) may be included on the certificate in the Remarks section. This 

may include such information as: Government purchase order numbers, complaint number, 

delivery order number, customs entry number, country of origin, name of vessel, shipping 

manifest number, etc. 

Example: 

REMARKS: 

This certificate covers 1000 cases 6/No. 10 cans (applicant's count). Product packed in 

beaded-body enamel lined cans, and cased in domestic corrugated fiber cartons. Lot 

located in applicant’s warehouse Chicago, Illinois, and identified by code marks as 

shown above. Inspection records indicate product packed September 2010. 

Purchase Order Number 4100000003. 
 

 

 

 

 

 

 

 

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ADDRESS AND SIGNATURE SECTION OF CERTIFICATE 

Address 

The area field office address and phone number will be shown on the certificate. 

The area field office address will always be shown, regardless of the location where the product 

was graded or the certificate was issued. 

Example: If the product was graded in Philadelphia, PA (an Inspection Point of the Hunt Valley 

field office), the certificate would show Hunt Valley as the inspection office. 

ADDRESS OF INSPECTION OFFICE 

Hunt Valley Professional Bldg. 

9 Schilling Road, Suite 203 

Hunt Valley, Maryland 21031-1106 

(410) 527-0400 

SIGNATURE OF INSPECTOR 

Signature 

A. The name of the inspector will be typed in the signature block. 

B. The original of the certificate must be manually signed in blue ink. 

C. The person signing and issuing the certificate will be one of the following: 

1. The inspector who performed the inspection. 

2. Another inspector or supervisor who has been given the power of attorney for the 

inspector. (See “POWER OF ATTORNEY”) 

3. An inspector designated as the “Inspector-in-Charge”. The inspector-in-charge 

may sign the certificate for any inspection performed under his or her charge. 

This may be an inspection performed by one or more inspectors. 

The title, “Inspector-in-Charge” will follow the typed name of the inspector. 

Example: 

ADDRESS OF INSPECTION OFFICE 

Hunt Valley Professional Bldg. 

9 Schilling Road, Suite 203 

Hunt Valley, Maryland 21031-1106 

(410) 527-0400 

SIGNATURE OF INSPECTOR 

John D. Doe, Inspector-in-Charge 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

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COMMODITY SPECIFIC CERTIFICATION STATEMENTS 

General 

This section contains examples of certificate statements specifically required for certain 

products. Depending upon the circumstances, additional certificate documentation may be 

required. 

Imported Canned Ripe Olives 

Grade Statement 

Under “GRADE” certify as follows: 

A. Meeting lots 

“Meets the U.S. Import Requirements under Section 8e of the Agricultural Marketing 

Agreement Act of 1937, as amended.” 

Example: 

SOURCE OF SAMPLES 

Officially Drawn 

PRODUCT INSPECTED 

CANNED RIPE OLIVES 

CODE MARKS ON CONTAINERS 

SL 11 SL 11 SL 11 

C 145; C 146; and C 147... 

PRINCIPAL LABEL MARKS “Quality Brand Sliced Ripe Olives, Net Drained Weight 55 oz. (3 lb. 

7 oz.), Product of Morocco. Imported by ABC Foods, Houston, TX 77564.” 

Net Drained Weight: Meets label declaration. 

Vacuum Readings: 5 to 15 inches 

Type: Ripe 

Style: Sliced 

GRADE: 

MEETS the U.S. Import Requirements under section 8e of the Agricultural 

Marketing Act of 1937, as amended. 

REMARKS: 

This certificate covers 952 cases of 6/10 cans (applicant’s count). Product packed in 

No. 10 enamel lined cans cased in corrugated fiberboard cases. Lot located in 

applicant’s warehouse and identified by code marks as shown above. Lot also 

identified by U.S. Customs Entry No. 003-04567890-1, Country of Origin – 

Morocco, Port of Entry – Houston, Texas, Arrival Date – January 2, 2011, B/L No. 

MOU0012345, Container No. GSTE 01234, Importing Vessel – Tanziers. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

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B. Failing lots 

FAILS U.S. Import Requirements under Section 8e of the Agricultural Marketing 

Agreement Act of 1937, as amended, account ________ (as applicable).” 

Example: 

SOURCE OF SAMPLES 

Officially Drawn 

PRODUCT INSPECTED 

CANNED RIPE OLIVES 

CODE MARKS ON CONTAINERS 

SL 11 SL 11 SL 11 

D 145; D 146; and D 147... 

PRINCIPAL LABEL MARKS “Supreme Brand Sliced Ripe Olives, Net Drained Weight 55 oz. (3 

lb. 7 oz.), Product of Egypt. Imported by ABC Foods, Houston, TX 77564.” 

Net Drained Weight: Meets label declaration. 

Vacuum Readings: 5 to 15 inches 

Type: Ripe 

Style: Sliced 

Salometer Readings: 15.4 to 16.0 degrees 

GRADE: 

FAILS the U.S. Import Requirements under section 8e of the Agricultural Marketing 

Act of 1937, as amended, account salometer readings and flavor (excessively salty). 

REMARKS: 

This certificate covers 952 cases of 6/10 cans (applicant’s count). Product packed in 

No. 10 enamel lined cans cased in corrugated fiberboard cases. Lot located in 

applicant’s warehouse and identified by code marks as shown above. Lot also 

identified by U.S. Customs Entry No. 003-02567890-1, Country of Origin – Egypt, 

Port of Entry – Houston, Texas, Arrival Date – January 2, 2011, B/L No. 

MOU0012347, Container No. GSTE 01235, Importing Vessel – Zim Lane. 

Remarks 

Include the usual remarks and U.S. Customs Entry number, country of origin, date of arrival, 

port of entry, Bill of Lading number, container number, and importing vessel name. The 

warehouse lot number (if there is one) will follow the code marks. 

Distribution of Certificates 

Distribution will be in accordance with guidance found in the AIM Inspection Series, 8e 

Marketing Order Manual. 
 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

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Imported Raisins 

Grade 

In the “GRADE” section certify as follows: 

A. Meeting Lots 

Meets U.S. import requirements under Section 8e of the Agricultural Marketing Act of 

1937, as amended. 

Example: 

Grade: MEETS U.S. import requirements under Section 8e of the Agricultural 

Marketing Act of 1937, as amended. 

B. Failing Lots 

Fails U.S. import requirements under Section 8e of the Agricultural Marketing Act of 

1937, as amended, account foreign material (rodent contamination) or account excess 

capstems (as may be applicable). 

Grade: FAILS U.S. import requirements under Section 8e of the Agricultural 

Marketing Act of 1937, as amended, account foreign material (rodent 

contamination). 

Remarks 

In the “REMARKS” section, include any information that will serve to further identify the lot, 

such as date and port of arrival, name of importer, and U.S. Customs entry or other identification 

number. Custom Entry Numbers are now mandatory on all certificates. Show total count, total 

poundage, and country of origin. 

Example: 

Remarks: This certificate covers 1,400 – 30 pound cases (42,000 pounds packer’s count 

and weight). Product packed in plastic bags within fiberboard cases. Lot 

located at American Raisin Company. 417 West Ninth Street, Westin, CA 

12345. Imported by American Raisin Company. U.S. Customs Entry No. 

UT4- 0083333-3. Arrival Date January 27, 2011. Country of Origin South 

Africa. Port of Entry Oakland, CA. Name of Vessel MSC MARK 

ANTHONY. Container No. MEDU 1678900. Lot No. 12345. B/L No. 

MSCUCV833123. Broker No. 0083333. 
 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

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All meeting lots under the same entry number can be combined on a single certificate if the 

applicant so desires, provided that such items as container size and variety are the same. 

Failing lots under the same entry number may be combined on a single certificate if they failed 

for the same reason. Do not include on a single certificate lots that fail solely because of quality 

with those that fail account foreign material. 

Lots identified under the different entry numbers cannot be combined on the same certificate. 

Distribution of Certificates 

Distribution will be in accordance with guidance found in the AIM Inspection Series, 8e 

Marketing Order Manual. 

SAMPLES SUBMITTED BY AN APPLICANT 

Policy 

SCI policy is to issue only letter reports for samples submitted by the applicant. The only 

exception is for product which is certified for export. See the Export Certification section of this 

manual. 

General 

The Regulations provide for the inspection and certification of samples submitted by an 

applicant. Applicants who submit samples for inspection may be generally categorized as: 

• Processing plants not under in-plant inspection that use the inspection results as guides in 

their own quality control; 

• Institutions desiring occasional checks on the quality of products which they have 

purchased or may purchase; 

• Brokers or buyers who use inspection results as a guide in sales and purchases; 

• Applicants that are required by a foreign country to furnish federal certification of a 

product being exported into that country. This may be a certification of an organoleptic 

examination that states the product is “fit for human consumption”; or, 

• Individuals or firms desiring information that can be used as misrepresenting a block of 

product, or otherwise used to afford themselves an unfair advantage. When possible 

misrepresentation is evident, the inspection request should be declined. 
 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

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Declining Inspection 

Samples submitted by an applicant may be inspected under any of the first four above conditions. 

The Regulations state that the inspection of samples submitted by an applicant will be declined 

when it appears that to perform the inspection service would not be in the best interest of the 

Government. Circumstances under which inspection service will be declined are as follows: 

• Sample units originating from plants under contract or special agreement; 

• Sample units from a lot that has been previously officially sampled and inspected; 

• When it is apparent that the applicant is merely comparing brands or packers: 

• Labeled containers or sample units from which the labels have been stripped; 

• When the applicant fails to establish a financial interest; 

• When the lot is in controversy (or suspected controversy) with the Food and Drug 

Administration or a state or municipal regulatory agency. This also applies to officially 

drawn samples; and 

• Any other circumstances that would indicate that it is not in the best interest of the 

Government to inspect such sample units. 

Procedure 

Complete Form SC-356 

Before inspecting and certifying a sample submitted by the applicant, the applicant must 

complete Form SC-356, “Application for Inspection and Certificate of Sampling”, which may be 

found on the AMS Forms Catalog at the following intranet address: 

http://agnis/AMSFormsCatalog/Forms/AllItems.aspx. 

Examination of Sample Units 

Food and Drug Administration food defect action levels or SCI guidelines that are applicable to 

officially drawn sample units will also be applied to sample units submitted by the applicant. 

Sample units submitted by an applicant do not represent a lot. Therefore, lot acceptance criteria 

based on officially drawn samples will not apply. 

Each individual sample unit will be graded for quality, condition, and all other factors involved 

in determining grade, unless the applicant requests the letter report be restricted to a specific 

factor or factors. 
 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

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Certification 

Certificate forms (SC-146, SC-147, SC-149, SC-67 or SC-66) will not be used for certification 

of sample units that are submitted by an applicant, except for export certification. Forms 

SC-146, SC-147, and SC-149 may be used for export certification. These certificates must show 

the port of embarkation and/or the country in the “RECEIVER OR BUYER” block. 

Certification of a sample unit(s) submitted by an applicant may be based on U.S. standards, 

Federal specifications, or any other buyer-seller specifications, provided by the applicant. 

Follow the procedures below when preparing a letter report: 

A. Letter reports will be prepared by the area field office on USDA letterhead stationery. 

B. All letter reports will be serially numbered. The serial number of the reports will contain 

the office prefix (same prefix that is used for fee bills), the number of the letter report, 

and the two digit year of the report. The number series will start with “-1” at the 

beginning of the fiscal year. 

Example: The 5th letter report in 2011 from the Hunt Valley, Maryland area would have 

the serial number: HVH-5-11. 

C. Show ranges only, or when appropriate, separate values. DO NOT report averages. 

D. When all containers meet the same grade, state the U.S. grade and show the score point 

range (when applicable). 

When all containers are not the same grade, group the containers according to grade, 

showing code marks and score points (if applicable) of each group. DO NOT SHOW 

“Lot as a Whole.” 

E. A single letter report may be used for certifying multiple products. Applicants may 

request a separate report be issued for each product. 

The following statements typed in capital letters will appear on each report: 

“SAMPLES NOT OFFICIALLY DRAWN BY USDA OR AUTHORIZED 

REPRESENTATIVE OF USDA.” 

“SAMPLES SUBMITTED BY APPLICANT AND DO NOT OFFICIALLY 

REPRESENT ANY LOT.” 
 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 112 of 171 

INSTRUCTIONS FOR CERTIFICATION OF PREVIOUSLY CERTIFIED PRODUCT 

(BREAKDOWN CERTIFICATES) 

This provides instructions for preparing certificates for product that has been previously certified 

when an applicant requests that a portion of the original lot is used for delivery to a recipient. 

Description 

A breakdown certificate is issued when a portion of a previously certified lot is re-certified to a 

designated receiver’s specifications using all of the grade and quality factor information from the 

original lot. The only changes permitted are: 

• Addition of label statement when original lot was unlabeled; 

• Change Net weight/Net contents to “meets label declaration” when original lot was 

unlabeled; 

• Addition of Condition of Container statement when “inspection of assembled lot” is 

completed at a later date; 

• Addition of grade statement meeting requirements of receiver; and 

• Addition of a purchase order number. 

Procedure 

A. Use the same quality factor information as the original certificate without additional 

samples and analysis. 

B. Show all codes of the original certificate on each breakdown certificate. 

C. Reference the original certificate number, case count, and certification date of the original 

lot on the breakdown certificate. 

D. Include a statement similar to the following in the Remarks section: 

Example: 

This certificate covers 900 cases of 6/No. 10 cans (applicant count). Product packed in 

beaded-body enamel lined cans and cased in corrugated fiber cartons from a lot(s) of 5000 

cases previously certified on Certificate Number A-123456, dated October 22, 2010. 

E. Show the date of the “inspection of the assembled lot” for which the breakdown 

certificate is issued in the Remarks section, if applicable. 

F. Use last date for the stamp date when the original lot is sampled on multiple dates. 
 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 113 of 171 

G. Document (using a ledger or similar record) the original quantities for each code and 

record the amount for each shipment. Ensure that the total number of cases and codes 

certified in breakdown certificates do not exceed the total number of cases and codes 

from the original certificate. 

H. Do not use a breakdown certificate to document the remaining inventory. Statements on 

breakdown certificates should only reflect the facts applicable to the respective shipment. 

(Applicants and receivers are not concerned with inventory and tracking, especially if 

breakdowns are offered to multiple receivers.) 

I. Update inspections depending on the receiver’s requirements for date of certification. 

Most receivers have time limits based upon the date shown on the certificate. If the 

original grading exceeds that time limit, an update inspection is required. For more 

information on update inspection see the “Updating Certificates” section of this manual. 

J. Contact your supervisor for any questions or conditions not addressed by this instruction. 

K. See examples P and Q in the “Examples of Completed Certificates” section on the 

following pages for an example of an original and a breakdown certificate. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 114 of 171 

EXAMPLES OF COMPLETED CERTIFICATES 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE Please refer to this certificate by 

number and inspection office. 

CERTIFICATE OF QUALITY AND CONDITION 

(PROCESSED FOODS) 

This certificate is receivable in all courts of the United States as prima facie evidence of the truth of the 

statements therein contained. It does not excuse failure to comply with any applicable Federal or State laws. EXAMPLE: A 

WARNING: Any person who knowingly falsely make, issue, alter, forge or counterfeit this certificate, or 

participate in any such action, is subject to a fine of not more than $1,000 or imprisonment for not more than 

one year, or both (7U.S.C. 1622 (h)). DATE The conduct of all services and the licensing of all personnel under the regulations governing such services shall 

be accomplished without discrimination as to race, color, religion, sex, or national origin. April 11, 2010 

APPLICANT ADDRESS 

Case Food Corporation. Atlanta, GA 12345 

RECEIVER OR BUYER ADDRESS 

State of New Jersey Trenton, NJ 08628 

Division of Purchase and Property 

SOURCE OF SAMPLES PRODUCT INSPECTED 

Officially Drawn FROZEN PEAS 

CODE MARKS ON CONTAINERS 

Polybags coded T6023 (2 inverted); cases coded T6026; and T-6026... 

PRINICIPAL LABEL MARKS 

“Clear polybags. Cases marked: “TOPMARK CONT. 73169, GREEN PEAS 12/40 oz. Poly, Distributed by 

P. F. C., Tracy, GA 21673” 

Net weight: Meets label declaration. 

Style: Sweet. 

Condition of Containers: Meets applicable U.S. Standards for 

Condition of Food Containers. 

GRADE: 

U.S. GRADE B or U.S. EXTRA STANDARD (account color) 

Average score 92 points. 

Meets requirements of the State of New Jersey Specification 

For Frozen Peas, Purchase Order Number 3617193. 

REMARKS: 

This certificate covers 490 cases, 12 - 2 1/2 pound polybags (14,700 pounds, applicant’s count and weight). Product 

packed in heat sealed polyethylene bags and cased in domestic corrugated fiber cases. Lot identified by code marks as 

shown above and located in applicant’s cold storage warehouse, Atlanta, Georgia. Cases stamped with USDA 

“OFFICIALLY SAMPLED” stamp as shown above. Written statement from packer indicates product packed November, 

2009. Cases marked in accordance with contract requirements. 

Pursuant to the regulations issued by the Secretary of Agriculture under the Agricultural Marketing Act of 1946, as 

amended (7 U.S.C. 1621-1627), governing the inspection certification of the product designated herein. I certify that the 

quality and condition of the product as shown by samples inspected on the above date were as shown, subject to any 

restrictions specified above. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

1555 St. Joseph Ave. Jane Smith 

East Hill, GA 30344-2591 

(404) 962-2591 Jane Smith 

FORM SC-146CS 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 115 of 171 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE Please refer to this certificate by 

number and inspection office. 

CERTIFICATE OF QUALITY AND CONDITION 

(PROCESSED FOODS) 

This certificate is receivable in all courts of the United States as prima facie evidence of the truth of the 

statements therein contained. It does not excuse failure to comply with any applicable Federal or State laws. EXAMPLE: B 

WARNING: Any person who knowingly falsely make, issue, alter, forge or counterfeit this certificate, or 

participate in any such action, is subject to a fine of not more than $1,000 or imprisonment for not more than 

one year, or both (7U.S.C. 1622 (h)). DATE The conduct of all services and the licensing of all personnel under the regulations governing such services shall 

be accomplished without discrimination as to race, color, religion, sex, or national origin. April 11, 2010 

APPLICANT ADDRESS 

Way Canning Company Brooklyn, NY 11234 

For: Charles Millen, Inc. 

RECEIVER OR BUYER ADDRESS 

City of New York New York, NY 10114 

Bureau of Municipal Supplies 

SOURCE OF SAMPLES PRODUCT INSPECTED 

Officially Drawn CANNED CARROTS 

CODE MARKS ON CONTAINERS 

1CART 1CART 1CART 

KLO46; KLO47; and KLL4P... 

PRINICIPAL LABEL MARKS 

“Nugget Brand, Diced Carrots, Net Wt. 105 oz. (6 lb. 9 oz.) 2.98 Kg, Distributed by Nugget Distributors, Stockton, CA 95204 

Product of U.S.A.” 

Net weight: Meets label declaration. 

Style: Diced. 

Vacuum readings: 2 cans 1 to 4 inches. 

11 cans 5 to 8 inches. 

Drained weight: 6 cans 70.3 to 75.8 ounces. 

7 cans 65.7 to 69.7 ounces. 

Average of all cans 69.4 ounces. 

Condition of Containers: Meets applicable U.S. Standards for 

Condition of Food Containers 

GRADE: 

U.S. GRADE C or U.S. STANDARD (account defects) 

Average score 84 points. 

Fails requirements of City of New York Specification 14-V-8; 93A, account drained weight average 0.6 ounces below 

recommended minimum. Acceptance authorized by Mr. Pat Newton, Department of Purchase, per phone April 12, 2010. 

REMARKS: 

This certificate covers 448 cases 6 / No. 10 cans (applicant’s count). Product packed in beaded-body enamel lined cans, 

and cased in domestic corrugated fiber cartons. Lot identified by code marks as shown above and located in warehouse of 

XYZ Canning Company, Brooklyn, New York. Cases stamped with USDA “OFFICIALLY SAMPLED” stamp as shown 

above. Written statement from packer indicates product packed September 2009. 

Pursuant to the regulations issued by the Secretary of Agriculture under the Agricultural Marketing Act of 1946, as 

amended (7 U.S.C. 1621-1627), governing the inspection certification of the product designated herein. I certify that the 

quality and condition of the product as shown by samples inspected on the above date were as shown, subject to any 

restrictions specified above. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

9 Maple Road 

Huntington, MD 21031-1106 

(410) 962-1106 

Kim Jones Kim Jones 

FORM SC-146CS 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 116 of 171 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE Please refer to this certificate by 

number and inspection office. 

CERTIFICATE OF QUALITY AND CONDITION 

(PROCESSED FOODS) 

This certificate is receivable in all courts of the United States as prima facie evidence of the truth of the 

statements therein contained. It does not excuse failure to comply with any applicable Federal or State laws. EXAMPLE: C WARNING: Any person who knowingly falsely make, issue, alter, forge or counterfeit this certificate, or 

participate in any such action, is subject to a fine of not more than $1,000 or imprisonment for not more than 

one year, or both (7U.S.C. 1622 (h)). DATE 

The conduct of all services and the licensing of all personnel under the regulations governing such services shall 

be accomplished without discrimination as to race, color, religion, sex, or national origin. December 11, 2010 

APPLICANT ADDRESS 

Hall Foods Corporation Hart, PA 17770 

William R. Hill & Company, Inc. 

RECEIVER OR BUYER ADDRESS 

Commonwealth of Virginia Richmond, VA 23224 

SOURCE OF SAMPLES PRODUCT INSPECTED 

Officially Drawn CANNED WHITE POTATOES 

CODE MARKS ON CONTAINERS 

15172 HTW; 25172 HTW; 35172 HTW; 15173 HTW; and 15174 HTW.... 

PRINICIPAL LABEL MARKS 

“Hall Tiny Whole Potatoes Net Wt. 6 lbs. 14 oz. (110 oz.) (3.12 kg.) 120-150 count. Hall Foods Corporation, Hart, PA 17770 

U.S.A.” 

Net weight: Meets label declaration. 

Vacuum: 2 to 5 inches. 

Drained weight: Meets recommended minimum of 74.0 ounces. 

Style: Whole. 

Size: Small. 

Count: 11 cans 123 to 149 

10 cans 103 to 119 

Average of all cans 124. 

Condition of Containers: Meets applicable U.S. Standards for Condition of Food Containers. 

GRADE: 

U.S. GRADE A 

Average score 92 points. 

Fails requirements of the Commonwealth of Virginia Specifications for Canned Potatoes, Item No. 275-86-910726, 

account count. Acceptance authorized by Mr. Craig Smith, purchasing agent, per phone December 9, 2010. 

REMARKS: 

This certificate covers 1904 cases, 6/No. 10 cans (applicant’s count). Product packed in beaded-body enamel lined cans, 

and cased in domestic corrugated fiber cartons. Lot located in applicant’s warehouse, Hart, Pennsylvania, and identified 

by code marks as shown above. Inspection records indicate product packed September 2010. 

Pursuant to the regulations issued by the Secretary of Agriculture under the Agricultural Marketing Act of 1946, as 

amended (7 U.S.C. 1621-1627), governing the inspection certification of the product designated herein. I certify that the 

quality and condition of the product as shown by samples inspected on the above date were as shown, subject to any 

restrictions specified above. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

4 Springtime Drive Eric Salinas 

Flowers, MD 21021-1106 Eric Salinas 

(401) 962-1106 

FORM SC-146CS 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 117 of 171 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE Please refer to this certificate by 

number and inspection office. 

CERTIFICATE OF QUALITY AND CONDITION 

(PROCESSED FOODS) 

This certificate is receivable in all courts of the United States as prima facie evidence of the truth of the 

statements therein contained. It does not excuse failure to comply with any applicable Federal or State laws. EXAMPLE: D 

WARNING: Any person who knowingly falsely make, issue, alter, forge or counterfeit this certificate, or 

participate in any such action, is subject to a fine of not more than $1,000 or imprisonment for not more than 

one year, or both (7U.S.C. 1622 (h)). DATE The conduct of all services and the licensing of all personnel under the regulations governing such services shall 

be accomplished without discrimination as to race, color, religion, sex, or national origin. April 11, 2010 

APPLICANT 

Harts Trading Corporation 

ADDRESS 

New York, NY 10114 

RECEIVER OR BUYER ADDRESS 

_ _ _ _ _ _ _ _ _ _ _ _ _ _ 

SOURCE OF SAMPLES 

Officially Drawn 

CODE MARKS ON CONTAINERS 

* Codes partially illegible, *1-04 B1-05 *1-06 

PRODUCT INSPECTED 

CANNED PINEAPPLE 

B1-P5 

L0685; LO685; LO685; and LO685... 

PRINICIPAL LABEL MARKS 

“Daphne Sliced Pineapple in Natural Juice Net Weight 105 oz. (6 lb. 9 oz) 2.98 kg. Packed for Harts Trading 

Corp. New York, N.Y. 10017 U.S.A. Product of Kenya.” 

Net weight: Meets label declaration. 

Vacuum readings: 5 to 15 inches. 

Drained weight: Meets recommended minimum of 61.5 ounces. 

Style: Sliced. 

Syrup: In Juice 

Acid (as Citric): 0.62 to 0.96 grams/100 ml. 

Count: 53 to 57 units. 

GRADE: 

U.S. GRADE B (account color and character) 

Average score 91 points. 

REMARKS: 

This certificate covers 880 cases, 6/No. 10 cans (applicant’s count). Product packed in beaded-body enamel lined cans, 

and cased in domestic corrugated fiber cartons. Lot located at Baltimore International Warehousing, Baltimore, Maryland,

and identified by code marks as shown above, and Warehouse Lot No. 2637. 

Pursuant to the regulations issued by the Secretary of Agriculture under the Agricultural Marketing Act of 1946, as 

amended (7 U.S.C. 1621-1627), governing the inspection certification of the product designated herein. I certify that the 

quality and condition of the product as shown by samples inspected on the above date were as shown, subject to any 

restrictions specified above. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

9 Schilling Road Lisa Johnson 

Welsh Valley, MD 21031-1106 Lisa Johnson 

(410) 962-1106 

FORM SC-146CS 
 

 

 

 

 

 

 

 

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SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 118 of 171 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE Please refer to this certificate by 

number and inspection office. 

CERTIFICATE OF QUALITY AND CONDITION 

(PROCESSED FOODS) 

This certificate is receivable in all courts of the United States as prima facie evidence of the truth of the 

statements therein contained. It does not excuse failure to comply with any applicable Federal or State laws. EXAMPLE: E 

WARNING: Any person who knowingly falsely make, issue, alter, forge or counterfeit this certificate, or 

participate in any such action, is subject to a fine of not more than $1,000 or imprisonment for not more than 

one year, or both (7U.S.C. 1622 (h)). DATE The conduct of all services and the licensing of all personnel under the regulations governing such services shall 

be accomplished without discrimination as to race, color, religion, sex, or national origin. January 11, 2011 

APPLICANT ADDRESS 

Conner Canning Co. Nottingham, PA, 21555 

RECEIVER OR BUYER ADDRESS 

SOURCE OF SAMPLES PRODUCT INSPECTED 

Officially Drawn CANNED MUSHROOMS 

CODE MARKS ON CONTAINERS 

MUSHROOMS MUSHROOMS MUSHROOMS MUSHROOMS 

RPE5A 895BM; RPE5P 895BM; RRE5A 895RM; and RSE5A 895RM. . . 

PRINICIPAL LABEL MARKS 

Unlabeled. 

Net weight: 102.9 to 106.0 ounces. 

Vacuum readings: 1 can 2 inches. 

12 cans 7 to 16 inches. 

Drained weight: 9 cans 69.0 to 71.7 ounces 

4 cans 65.4 to 66.6 ounces. 

Average 70 ounces 

Color: White or Cream. 

Style: Stems and pieces. 

GRADE: 

11 cans U.S. GRADE B 

2 cans (code RPE5A 8955BM) SUBSTANDARD 

Lot as a whole: SUBSTANDARD, account defects. 

REMARKS: 

This certificate covers 1008 cases, 6/No. 10 cans stacked bright (packer’s count). Product packed in beaded enamel lined 

cans. Lot located in applicant’s warehouse, Nottingham, Pennsylvania, and identified by code marks as shown above.

Written statement from applicant indicates product packed September 2010. 

Pursuant to the regulations issued by the Secretary of Agriculture under the Agricultural Marketing Act of 1946, as 

amended (7 U.S.C. 1621-1627), governing the inspection certification of the product designated herein. I certify that the 

quality and condition of the product as shown by samples inspected on the above date were as shown, subject to any 

restrictions specified above. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

17 Schilling Road Chris Miller 

Bay Valley, MD 21031-1106 Chris Miller 

(410) 962-1106 

FORM SC-146CS 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 119 of 171 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE Please refer to this certificate by 

number and inspection office. 

CERTIFICATE OF QUALITY AND CONDITION 

(PROCESSED FOODS) 

This certificate is receivable in all courts of the United States as prima facie evidence of the truth of the 

statements therein contained. It does not excuse failure to comply with any applicable Federal or State laws. EXAMPLE: F 

WARNING: Any person who knowingly falsely make, issue, alter, forge or counterfeit this certificate, or 

participate in any such action, is subject to a fine of not more than $1,000 or imprisonment for not more than 

one year, or both (7U.S.C. 1622 (h)). DATE The conduct of all services and the licensing of all personnel under the regulations governing such services shall 

be accomplished without discrimination as to race, color, religion, sex, or national origin. April 11, 2010 

APPLICANT ADDRESS 

Bently Food Company Jersey City, NJ 08830 

RECEIVER OR BUYER ADDRESS 

State of New Jersey Trenton, NJ 08872 

Division of Purchase and Property 

SOURCE OF SAMPLES PRODUCT INSPECTED 

Officially Drawn FROZEN WINTER BLEND VEGETABLES 

CODE MARKS ON CONTAINERS 

Clear polybags coded T4297. . . 

PRINICIPAL LABEL MARKS 

Cases marked: “Topmark, Contact 73169, Frozen Winter Blend 12/32 oz. Poly, Distributed by P. F. C., 

Tracy, CA 22073” 

Net weight: Meets net weight of 32.0 ounces. 

Proportion: Broccoli (cut) 65 percent by weight 

Cauliflower 35 percent by weight. 

Color: Good. 

Absence of defects: Practically Free. 

Character: Good. 

Flavor and odor: Good. 

Condition of Containers: Meets applicable U.S. Standards for Condition of Food Containers. 

GRADE: 

No applicable U.S. Standards for grades for this product. See above for descriptive factors based on U.S. Standards for 

Grades of Frozen Broccoli and U.S. Standards for Grades of Frozen Cauliflower. 

Meets requirements of the State of New Jersey Specifications for Frozen Winter Blend, Catalog Number 3943-140-12209. 

REMARKS: 

This certificate covers 375 cases, 12/32 ounce polybags, (9,000 pounds, applicant’s count and weight). Product packed in 

heat sealed polyethylene bags and cased in domestic corrugated fiber cartons. Lot identified by code marks as shown above 

and located in applicant’s cold storage warehouse Jersey City, New Jersey. Cases stamped with USDA “OFFICIALLY 

SAMPLED” stamp as shown above. Written statement from applicant indicates product packed January, 2010. Cases marked 

in accordance with specification requirements. 

Pursuant to the regulations issued by the Secretary of Agriculture under the Agricultural Marketing Act of 1946, as 

amended (7 U.S.C. 1621-1627), governing the inspection certification of the product designated herein. I certify that the 

quality and condition of the product as shown by samples inspected on the above date were as shown, subject to any 

restrictions specified above. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

17 King Road 

Ridgely, MD 21022 

Makensie Roberts 

Makensie Roberts 

(410) 962-1106 

FORM SC-146CS 
 

 

 

 

 

 

 

 

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SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 120 of 171 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE Please refer to this certificate by 

number and inspection office. 

CERTIFICATE OF QUALITY AND CONDITION 

(PROCESSED FOODS) 

This certificate is receivable in all courts of the United States as prima facie evidence of the truth of the 

statements therein contained. It does not excuse failure to comply with any applicable Federal or State laws. EXAMPLE: G WARNING: Any person who knowingly falsely make, issue, alter, forge or counterfeit this certificate, or 

participate in any such action, is subject to a fine of not more than $1,000 o imprisonment for not more than 

one year, or both (7U.S.C. 1622 (h)). DATE The conduct of all services and the licensing of all personnel under the regulations governing such services shall 

be accomplished without discrimination as to race, color, religion, sex, or national origin. January 11, 2011 

APPLICANT ADDRESS 

Richards Incorporated Harmon, New Jersey 08865 

RECEIVER OR BUYER ADDRESS 

SOURCE OF SAMPLES PRODUCT INSPECTED 

Officially Drawn FROZEN BLUEBERRIES 

CODE MARKS ON CONTAINERS 

172453; 181053; 181253; and 181553... 

PRINICIPAL LABEL MARKS 

“Cultivated Blueberries 30 lbs. Net 13.6 kg. Distributed by Richards, Inc., Harmon, NJ 08037 Produce of U.S.A.” 

Type: Cultivated. 

GRADE: 

U.S. GRADE B or U.S. CHOICE (account defects) 

Average score 91 points. 

REMARKS: 

This certificate covers 2097 cases, 30 pounds each (62,910 pounds, applicant’s count and weight). Product packed in 

corrugated fiber cases with polyethylene liners. Lot located at Mideastern Cold Storage, Orchard Road, Vineland, New 

Jersey, and identified by code marks as shown above. 

Pursuant to the regulations issued by the Secretary of Agriculture under the Agricultural Marketing Act of 1946, as 

amended (7 U.S.C. 1621-1627), governing the inspection certification of the product designated herein. I certify that the 

quality and condition of the product as shown by samples inspected on the above date were as shown, subject to any 

restrictions specified above. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

29 Tibbetts Road Jason Ling 

Zach Valley, NC 21031-1106 Jason Ling (710) 962-2000 

FORM SC-146CS 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 121 of 171 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE Please refer to this certificate by 

number and inspection office. 

CERTIFICATE OF QUALITY AND CONDITION 

(PROCESSED FOODS) 

This certificate is receivable in all courts of the United States as prima facie evidence of the truth of the 

statements therein contained. It does not excuse failure to comply with any applicable Federal or State laws. EXAMPLE: H 

WARNING: Any person who knowingly falsely make, issue, alter, forge or counterfeit this certificate, or 

participate in any such action, is subject to a fine of not more than $1,000 or imprisonment for not more than 

one year, or both (7U.S.C. 1622 (h)). DATE The conduct of all services and the licensing of all personnel under the regulations governing such services shall 

be accomplished without discrimination as to race, color, religion, sex, or national origin. April 11, 2010 

APPLICANT ADDRESS 

Draper Corporation Moonachie, NJ 07074 

For: A. Bohrer 

RECEIVER OR BUYER ADDRESS 

State of Ohio Columbus, OH 12564 

Department of Mental Health 

SOURCE OF SAMPLES PRODUCT INSPECTED 

Officially Drawn FROZEN MIXED VEGETABLES 

CODE MARKS ON CONTAINERS 

Cases coded: DPE 300B1... 

PRINICIPAL LABEL MARKS 

Cases marked: “Net Wt. 20 lbs. Wendy Brand, Frozen 5-Way, Mixed-Veg., Distributed by Kurnat Produce, 

Moonachie, N.J. 07074 DPE 300B1” 

Ingredients: Green Beans, Round, Cut 1 to 1-1/2 inch 

Whole Kernel Corn, Yellow 

Carrots, Diced, 3/8 inch 

Lima Beans, Thin-seeded 

Peas, Sweet. 

Condition of Containers: Meets applicable U.S. Standards for

Condition of Food Containers 

GRADE: 

U.S. GRADE B or U.S. EXTRA STANDARD (account color) 

Average score 91 points. 

Meets State of Ohio Specifications for Frozen Mixed Vegetables, Item Number 278-45-2034C 

REMARKS: 

This certificate covers 2,000, 20 pound cases (40,000 pounds, applicant’s count and weight). Product packed in 

polyethylene lined, corrugated fiber cases. Lot identified by code marks as shown above. Lot located in cold storage 

warehouse of DXT Canning Company, Milton, Delaware. All visible cases stamped with USDA “OFFICIALLY 

SAMPLED” stamp as shown above. Written statement from applicant indicates product is of latest season’s pack. 

Inspection of the assembled lot completed April 15, 2010. 

Pursuant to the regulations issued by the Secretary of Agriculture under the Agricultural Marketing Act of 1946, as 

amended (7 U.S.C. 1621-1627), governing the inspection certification of the product designated herein. I certify that the 

quality and condition of the product as shown by samples inspected on the above date were as shown, subject to any 

restrictions specified above. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

417 Maple Road 

Bay Valley, MD 21031-1106 

Jennifer Garcia-Smith Jennifer Garcia-Smith 

(410) 962-1106 

FORM SC-146CS 
 

 

 

 

 

 

 

 

- - - - - - - - - - - - - - - - - - -

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 122 of 171 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE Please refer to this certificate by 

number and inspection office. 

CERTIFICATE OF QUALITY AND CONDITION 

(PROCESSED FOODS) 

This certificate is receivable in all courts of the United States as prima facie evidence of the truth of the 

statements therein contained. It does not excuse failure to comply with any applicable Federal or State laws. EXAMPLE: I 

WARNING: Any person who knowingly falsely make, issue, alter, forge or counterfeit this certificate, or 

participate in any such action, is subject to a fine of not more than $1,000 or imprisonment for not more than 

one year, or both (7U.S.C. 1622 (h)). DATE The conduct of all services and the licensing of all personnel under the regulations governing such services shall 

be accomplished without discrimination as to race, color, religion, sex, or national origin. April 11, 2010 

APPLICANT ADDRESS 

Sole Ingredients Detroit, MI 45209 

RECEIVER OR BUYER ADDRESS 

SOURCE OF SAMPLES PRODUCT INSPECTED 

Officially Drawn PEANUT BUTTER 

CODE MARKS ON CONTAINERS 

P00781... 

PRINICIPAL LABEL MARKS 

“Select Creamy Peanut Butter, Net Wt. 35 lbs. Product of Canada.” 

Style: Regular. 

Texture: Smooth. 

Type: Stabilized. 

Defects: Appearance seriously affected by dark particles. 

Condition of Containers: Meets applicable U.S. Standards for Condition of Food Containers. 

GRADE: 

Inspection and certification restricted to product defects only, at the request of the applicant. 

REMARKS: 

This certificate covers 2,088/30 pound pails (62,640 pounds, applicant’s count and weight). Product packed in plastic 

pails with snap-on type lids. Lot located in applicant’s warehouse, Lincoln Park, Michigan and identified by code marks 

as shown above. 

Pursuant to the regulations issued by the Secretary of Agriculture under the Agricultural Marketing Act of 1946, as 

amended (7 U.S.C. 1621-1627), governing the inspection certification of the product designated herein. I certify that the 

quality and condition of the product as shown by samples inspected on the above date were as shown, subject to any 

restrictions specified above. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

4318 N. Technology Drive Jerri Bennet 

South Park, IN 46628-9752 Jerri Bennet 

(219) 287-9752 

FORM SC-146CS 
 

 

 

 

 

 

 

 

 - - - - - - - - - - - - - - - - - -

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 123 of 171 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE Please refer to this certificate by 

number and inspection office. 

CERTIFICATE OF QUALITY AND CONDITION 

(PROCESSED FOODS) CORRECTED CERTIFICATE 

This certificate is receivable in all courts of the United States as prima facie evidence of the truth of the 

statements therein contained. It does not excuse failure to comply with any applicable Federal or State laws. EXAMPLE: J WARNING: Any person who knowingly falsely make, issue, alter, forge or counterfeit this certificate, or 

participate in any such action, is subject to a fine of not more than $1,000 or imprisonment for not more than 

one year, or both (7U.S.C. 1622 (h)). DATE The conduct of all services and the licensing of all personnel under the regulations governing such services shall 

be accomplished without discrimination as to race, color, religion, sex, or national origin. April 11, 2010 

APPLICANT ADDRESS 

Grant Foods, Inc. Elwood, IN 55443 

RECEIVER OR BUYER ADDRESS 

SOURCE OF SAMPLES PRODUCT INSPECTED 

Officially Drawn 

CODE MARKS ON CONTAINERS 

DICED DICED DICED 

5T4 5T4 5T4 

229 ; 230 ; 231 ; 

DICED 

5T4 

231A ; 

DICED 

5T4 

232 ; and 

DICED 

5T4 

232A... 

CANNED TOMATOES 

PRINICIPAL LABEL MARKS 

Unlabeled... 

Net weight: 101.1 to 103.8 

Average 102.3 ounces. 

Vacuum readings: 11 to 17 inches. 

Drained weight: 68.5 to 79.0 ounces. 

Average 75.0 ounces. 

Style: Diced. 

GRADE: 

U.S. GRADE B, (account color and defects) 

Average score 92 points. 

REMARKS: 

This certificate covers 12,588 cases 6/No. 10 cans (applicant’s count). Product packed in beaded body enamel lined cans, 

cased in domestic corrugated fiber cases. Lot located in applicant’s warehouse, Elwood, Indiana and identified by code 

marks as shown above. Written statement from applicant indicates product packed September 2009. 

THIS CERTIFICATE SUPERSEDES CERTIFICATE NUMBER Z-009021. 

Pursuant to the regulations issued by the Secretary of Agriculture under the Agricultural Marketing Act of 1946, as 

amended (7 U.S.C. 1621-1627), governing the inspection certification of the product designated herein. I certify that the 

quality and condition of the product as shown by samples inspected on the above date were as shown, subject to any 

restrictions specified above. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

4318 N. Technology Drive John Smith John Smith South Park, IN 46628-9752 

(219) 287-9752 

FORM SC-146CS 
 

 

 

 

 

 

 

 

 - - - - - - - - - - - - - - - - - -

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 124 of 171 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE Please refer to this certificate by 

number and inspection office. 

CERTIFICATE OF QUALITY AND CONDITION 

(PROCESSED FOODS) 

This certificate is receivable in all courts of the United States as prima facie evidence of the truth of the 

statements therein contained. It does not excuse failure to comply with any applicable Federal or State laws. EXAMPLE: K 

WARNING: Any person who knowingly falsely make, issue, alter, forge or counterfeit this certificate, or 

participate in any such action, is subject to a fine of not more than $1,000 or imprisonment for not more than 

one year, or both (7U.S.C. 1622 (h)). DATE The conduct of all services and the licensing of all personnel under the regulations governing such services shall 

be accomplished without discrimination as to race, color, religion, sex, or national origin. April 11, 2010 

APPLICANT ADDRESS 

USDA, Food and Consumer Service Alexandria, VA 22302 

RECEIVER OR BUYER ADDRESS 

SOURCE OF SAMPLES PRODUCT INSPECTED 

Officially Drawn CANNED APPLESAUCE 

CODE MARKS ON CONTAINERS 

F6EKE; and F6EJY... 

PRINICIPAL LABEL MARKS 

Labeled in accordance with Announcement FV-980, Invitation No. 003. 

Condition of Containers: FAILS applicable U.S. Standards for Condition of Food Containers, 

account Leaker or blown containers, and swollen containers. 

GRADE: 

Inspection and certification restricted only to condition of food containers at the request of the applicant. 

REMARKS: 

This certificate covers 912 cases 6/No. 10 cans (applicant’s count). Product packed in beaded body enamel lined cans, and 

cased in domestic corrugated fiber cases. Lot located at Thomas Company, 8001 TPC Road, Rock Island, Illinois, and 

identified by code marks as shown above. Lot N/D No. is VD020138059, and the FCS Complaint No. 96-MP-A-14. 

Pursuant to the regulations issued by the Secretary of Agriculture under the Agricultural Marketing Act of 1946, as 

amended (7 U.S.C. 1621-1627), governing the inspection certification of the product designated herein. I certify that the 

quality and condition of the product as shown by samples inspected on the above date were as shown, subject to any 

restrictions specified above. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

4318 N. Technology Drive 

South Park, IN 46628-9752 

Anna Patrick Anna Patrick 

(219) 287-9752 

FORM SC-146CS 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 125 of 171 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE Please refer to this certificate by 

number and inspection office. 

CERTIFICATE OF QUALITY AND CONDITION 

(PROCESSED FOODS) 

This certificate is receivable in all courts of the United States as prima facie evidence of the truth of the 

statements therein contained. It does not excuse failure to comply with any applicable Federal or State laws. EXAMPLE: L 

WARNING: Any person who knowingly falsely make, issue, alter, forge or counterfeit this certificate, or 

participate in any such action, is subject to a fine of not more than $1,000 or imprisonment for not more than 

one year, or both (7U.S.C. 1622 (h)). DATE The conduct of all services and the licensing of all personnel under the regulations governing such services shall 

be accomplished without discrimination as to race, color, religion, sex, or national origin. April 11, 2010 

APPLICANT ADDRESS 

MJB Industries Louisville, KY 40269 

RECEIVER OR BUYER ADDRESS 

State of Illinois Springfield, IL 32162 

SOURCE OF SAMPLES PRODUCT INSPECTED 

Officially Drawn PUDDING DESSERT POWDER 

CODE MARKS ON CONTAINERS 

Primary Containers: Not coded. Cases coded: 50715081LL... 

PRINICIPAL LABEL MARKS 

“Instant Pudding, Banana, Net Wt. 5 lbs. MJB Industries, Inc. Louisville, Kentucky 40269” 

Net weight: Meets label declaration. 

Flavor: Banana, Instant Type. 

Color: Good. 

Consistency Good. 

Odor: Good. 

Appearance: Good 

Defects: Practically Free. 

Moisture: 2.1 percent. 

Condition of Containers: Meets applicable U.S. Standards for 

Condition of Food Containers 

GRADE: 

No applicable U.S. Standards for grades for this product. See above for descriptive factors. Meets requirements as 

published in the State of Illinois specifications for Pudding Dessert Powder, Item Number 5149-378-1030. 

REMARKS: 

This certificate covers 39 cases 6/5 pound bags each (1,170 pounds, applicant’s count and weight). Product packed 

in heat sealed foil bags, cased in domestic corrugated fiber cases. Lot located in applicant’s warehouse, Louisville, 

Kentucky, and identified by code marks as shown above. Written statement from applicant indicates product packed 

December, 2009. Cases stamped with USDA “OFFICALLY SAMPLED” stamp as shown above. 

Pursuant to the regulations issued by the Secretary of Agriculture under the Agricultural Marketing Act of 1946, as 

amended (7 U.S.C. 1621-1627), governing the inspection certification of the product designated herein. I certify that the 

quality and condition of the product as shown by samples inspected on the above date were as shown, subject to any 

restrictions specified above. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

4318 N. Technology Drive Ronica Lane 

South Lake, IN 46628-9752 Ronica Lane 

(219) 287-9752 

FORM SC-146CS 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 126 of 171 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE Please refer to this certificate by 

number and inspection office. 

CERTIFICATE OF QUALITY AND CONDITION 

(PROCESSED FOODS) 

This certificate is receivable in all courts of the United States as prima facie evidence of the truth of the 

statements therein contained. It does not excuse failure to comply with any applicable Federal or State laws. EXAMPLE: M 

WARNING: Any person who knowingly falsely make, issue, alter, forge or counterfeit this certificate, or 

participate in any such action, is subject to a fine of not more than $1,000 or imprisonment for not more than 

one year, or both (7U.S.C. 1622 (h)). DATE The conduct of all services and the licensing of all personnel under the regulations governing such services shall 

be accomplished without discrimination as to race, color, religion, sex, or national origin. April 11, 2010 

APPLICANT ADDRESS 

Lane Frozen Foods, Inc. Ronica, MI 49038 

RECEIVER OR BUYER ADDRESS 

Continental Food Sales Seattle, WA 21321 

SOURCE OF SAMPLES PRODUCT INSPECTED 

Officially Drawn FROZEN RED TART PITTED CHERRIES 

CODE MARKS ON CONTAINERS 

20716401; 20719402; 20719403; and 20719404... 

PRINICIPAL LABEL MARKS 

“I.Q.F. Red Tart Pitted Cherries. Net Wt. 30 lbs. Packed by Lane Frozen Foods, Inc. Ronica, Michigan 49038” 

Type of pack: Straight Pack (Individually Quick Frozen) 

Condition of Containers: Meets applicable U.S. Standards for 

Condition of Food Containers 

GRADE: 

U.S. GRADE B or U.S. CHOICE (account defects) 

Average score 92 points. 

REMARKS: 

This certificate covers 600/30 pound cases (18,000 pounds, applicant’s count and weight). Product packed in domestic 

corrugated fiber cartons with polyethylene bag liners. Lot located in freezer of Hanson Cold Storage, Benton Harbor, 

Michigan and identified by code marks as shown above, and Freezer Lot No. 47487. Cases stamped with USDA 

“OFFICIALLY SAMPLED” stamp as shown above. 

Pursuant to the regulations issued by the Secretary of Agriculture under the Agricultural Marketing Act of 1946, as 

amended (7 U.S.C. 1621-1627), governing the inspection certification of the product designated herein. I certify that the 

quality and condition of the product as shown by samples inspected on the above date were as shown, subject to any 

restrictions specified above. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

4318 North Oakland Drive Emily Smith 

Westville, CA 46628 Emily Smith 

(219) 287-9752 

FORM SC-146CS 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 127 of 171 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE Please refer to this certificate by 

number and inspection office. 

CERTIFICATE OF QUALITY AND CONDITION 

(PROCESSED FOODS) 

This certificate is receivable in all courts of the United States as prima facie evidence of the truth of the 

statements therein contained. It does not excuse failure to comply with any applicable Federal or State laws. EXAMPLE: N 

WARNING: Any person who knowingly falsely make, issue, alter, forge or counterfeit this certificate, or 

participate in any such action, is subject to a fine of not more than $1,000 or imprisonment for not more than 

one year, or both (7U.S.C. 1622 (h)). DATE The conduct of all services and the licensing of all personnel under the regulations governing such services shall 

be accomplished without discrimination as to race, color, religion, sex, or national origin. January 11, 2011 

APPLICANT 

Harts Trading Corporation 

ADDRESS 

Herndon, VA 20114 

RECEIVER OR BUYER ADDRESS 

_ _ _ _ _ _ _ _ _ _ _ _ _ _ 

SOURCE OF SAMPLES 

Officially Drawn 

CODE MARKS ON CONTAINERS 

11-04 11-05 11-06 11-P5 

PRODUCT INSPECTED 

CANNED RIPE OLIVES 

L0685; LO685; LO685; and LO685... 

PRINICIPAL LABEL MARKS 

“Supreme Sliced Ripe Olives, Net. Dr. Wt. 55 oz. (3 lbs. 7 oz.) (1,560 g), Packed for Harts Trading Corp. New 

York, N.Y. 10017 U.S.A. Product of Spain” 

Net Weight: Meets label declaration. 

Vacuum Readings: 13 cans 1 to 4 inches. 

Drained weight: Meets recommended minimum of 55.0 ounces. 

Type: Ripe. 

Style: Sliced 

Salometer Readings: 15.4 to 16.0 degrees 

GRADE: 

FAILS the U.S. Import Requirements under section 8e of the Agricultural marketing Act of 1937, as amended, 

account salometer readings and flavor (excessively salty). 

REMARKS: 

This certificate covers 952 cases of 6/10 cans (applicant’s count). Product packed in No. 10 beaded body 

enamel lined cans cased in corrugated fiber cases. Lot located at King Logistics, Baltimore, Maryland and 

identified by code marks as shown above. Lot also identified by U.S. Customs Entry No. 003-04567890-1, 

Country of Origin – Spain, Port of Entry – Baltimore, Maryland, Arrival Date – January 5, 2011, B/L No. 

MOU0012345, Container No. GSTE 01234, Importing Vessel – Zim Lane. 

Pursuant to the regulations issued by the Secretary of Agriculture under the Agricultural Marketing Act of 1946, as 

amended (7 U.S.C. 1621-1627), governing the inspection certification of the product designated herein. I certify that the 

quality and condition of the product as shown by samples inspected on the above date were as shown, subject to any 

restrictions specified above. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

9 Schilling Road James Osborn 

Pleasant Valley, MD 21081-1103 Jams Osborn 

(410) 962-1106 

FORM SC-146CS 
 

 

 

 

 

 

 

 

 

 _________________ _______________________ 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 s John Smith 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 128 of 171 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE Please refer to this certificate by 

number and inspection office. 

CERTIFICATE OF QUALITY AND CONDITION 

(PROCESSED FOODS) 

This certificate is receivable in all courts of the United States as prima facie evidence of the truth of the 

statements therein contained. It does not excuse failure to comply with any applicable Federal or State laws. Example O WARNING: Any person who knowingly falsely make, issue, alter, forge or counterfeit this certificate, or 

participate in any such action, is subject to a fine of not more than $1,000 or imprisonment for not more than 

one year, or both (7U.S.C. 1622 (h)). DATE The conduct of all services and the licensing of all personnel under the regulations governing such services shall 

be accomplished without discrimination as to race, color, religion, sex, or national origin. January 29, 2011 

APPLICANT ADDRESS 

Lane Frozen Foods, Inc. Crystal, Michigan 48038 

RECEIVER OR BUYER ADDRESS 

SOURCE OF SAMPLES PRODUCT INSPECTED 

Officially Drawn FROZEN WHOLE KERNEL CORN 

CODE MARKS ON CONTAINERS 

90716400; 90716401; 90719402; 90719403; and 90719404... 

PRINICIPAL LABEL MARKS 

“LANE FOODS WHITE CORN, WEIGHT 1600 lbs., PRODUCT CODE 007 0041, MJB 0498” 

Temperature: Zero to 2 degrees Fahrenheit 

(at time of sampling) 

Type of pack: Free Flowing 

Color: 9 Score Points 

Absence of Defects: 38 and 39 Score Points 

Tenderness and Maturity: 36 Score Points 

GRADE: 

U.S. GRADE C or U.S. STANDARD, account tenderness and maturity 

Average score 83 points. 

Inspection and certification restricted to samples drawn from the top 18 inches of tote bins. 

REMARKS: 

This certificate covers 12 – approximately 1,600 pound tote bins (18,083 pounds, applicant’s count and weight). 

Product packed in polyethylene-lined cardboard tote bins. Lot located in freezer of Tibco Storage, Bentonville, 

Wisconsin and identified by code marks as shown above. 

Pursuant to the regulations issued by the Secretary of Agriculture under the Agricultural Marketing Act of 1946, as 

amended (7 U.S.C. 1621-1627), governing the inspection certification of the product designated herein. I certify that the 

quality and condition of the product as shown by samples inspected on the above date were as shown, subject to any 

restrictions specified above. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

Conner Matthews 

Ripon, WI 54971-9555 

742 E Fond du Lac Street 

Conner Matthew 

(920) 748-9752 

FORM SC-146CS 
 

 

 

 

 

 

 

 

------------ -------------- 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 129 of 171 

UNITED STATES DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE Please refer to this certificate by 

number and inspection office. 

CERTIFICATE OF QUALITY AND CONDITION 

(PROCESSED FOODS) 

This certificate is receivable in all courts of the United States as prima facie evidence of the truth of the 

statements therein contained. It does not excuse failure to comply with any applicable Federal or State laws. 

WARN Example P ING: Any person who knowingly falsely make, issue, alter, forge or counterfeit this certificate, or 

participate in any such action, is subject to a fine of not more than $1,000 or imprisonment for not more than 

one year, or both (7U.S.C. 1622 (h)). DATE The conduct of all services and the licensing of all personnel under the regulations governing such services shall 

be accomplished without discrimination as to race, color, religion, sex, or national origin. December 15, 2009 

APPLICANT ADDRESS 

A. Good Company Smithfield, PA 

RECEIVER OR BUYER ADDRESS 

SOURCE OF SAMPLES PRODUCT INSPECTED 

Officially Drawn CANNED WHOLE KERNEL CORN 

CODE MARKS ON CONTAINERS 

ABCD123; EFG456; and HIJ789 ... 

PRINICIPAL LABEL MARKS 

Unlabeled 

Net weight: 106.1 to 107.6 ounces 

Vacuum Readings: 12 to 14 inches 

Drained Weight: 74.4 to 79.5 ounces 

Average of all cans 77.4 ounces 

Type: Supersweet 

Color: Golden 

GRADE: U.S. Grade B (account tenderness and maturity) 

REMARKS: This certificate covers 2800 cases, 6/No. 10 cans, stacked bright (warehouse count). Product packed in beadedbody enamel lined cans. Lot located at applicant’s warehouse at Smithfield, Pennsylvania, and identified by code marks 

as shown above. Written statement from packer indicates product packed September 2009. 

Pursuant to the regulations issued by the Secretary of Agriculture under the Agricultural Marketing Act of 1946, as 

amended (7 U.S.C. 1621-1627), governing the inspection certification of the product designated herein. I certify that 

the quality and condition of the product as shown by samples inspected on the above date were as shown, subject to 

any restrictions specified above. 

ADDRESS OF INSPECTION OFFICE SIGNATURE OF INSPECTOR 

1555 St. Joseph Ave. Jane Smith 

East Hill, GA 30344-2591 

(404) 962-2591 Jane Smith 

FORM SC-146CS 
 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 130 of 171 

EXAMPLES – LETTER REPORTS 

Sample Submitted by Applicant 

(Insert Current Letterhead) 

January 29, 2011 

HVH-9-11 

ABC Distributing Co. 

P.O. Box 12345 

Pikesville, MD 21208-8082 

Reference: Sample Submitted by Applicant – January 25, 2011 

We have completed the organoleptic evaluation on two jars of MUSTARD that you submitted. 

The samples were labeled “MUSTARD A.B. CORP. NEW ORLEANS, LA 70119 PRODUCT 

OF U.S.A. NET WT. 32 OZ. (2 LB.) 907 g” and “MUSTARD DISTRIBUTED BY XYZ FOOD 

GROUP, INC. MCCLEAN, VA 22106-7273 PRODUCT OF U.S.A. NET WT. 32 OZ. (2 LB.) 

907 g”. 

At your request, the examination was restricted to the following evaluations. 

Appearance: Both samples slightly lumpy 

Flavor and Odor: Normal 

Color: Normal 

SAMPLES NOT OFFICIAL DRAWN BY USDA OR AUTHORIZED REPRESENTATIVE OF 

USDA. 

SAMPLES SUBMITTED BY APPLICANT AND DO NOT OFFICIALLY REPRESENT ANY 

LOT. 

JULIE SMITH 

Specialty Crops Inspection Division 

Specialty Crops Program 

9 Schilling Road 

Hunt Valley, Maryland 21031 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 131 of 171 

Sample Submitted by Applicant 

(Insert Current Letterhead) 

January 12, 2011 

HVH-3-11 

XYZ Super Markets, Inc. 

3045 New Tampa Highway 

Lakeland, Florida 33802 

Reference: Sample Submitted by Applicant – January 7, 2011 

We have completed the grading of 2 – N. 300 cans of Canned CRANBERRY SAUCE that you 

submitted. The samples were labeled: “XYZ Grade A Fancy Jellied Cranberry Sauce Net Wt. 16 

ox. (1 lb) 454 g. Distributed by XYZ Super Markets, Inc. Lakeland, FL 33802”. 

Both cans were coded: 1234 

12345A 

Net Weight: 16.2 ounces each 

Vacuum Readings: 12 and 16 inches 

Style: Strained 

Soluble Solids: 37.3 and 38.1 percent 

This product graded as follows: 

Both cans – U.S. GRADE A, Score 95 points each 

SAMPLES NOT OFFICIAL DRAWN BY USDA OR AUTHORIZED REPRESENTATIVE OF 

USDA. 

SAMPLES SUBMITTED BY APPLICANT AND DO NOT OFFICIALLY REPRESENT ANY 

LOT. 

WILLIAM ADAMS 

Specialty Crops Inspection Division 

Specialty Crops Program 

9 Schilling Road 

Hunt Valley, Maryland 21031 
 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 132 of 171 

Non Manipulation Letter Report 

(Insert Current Letterhead) 

YAK-002-11 January 25, 2011 

Growers and Shippers Co. 

101 Your Street 

Anytown, WA 23456 

Reference: Inspection performed on January 25, 2011. 

We have completed the warehouse portion of the plant survey for warehouse XYZ located at123 

North Warehouse Drive, Anytown, USA 23456. The warehouse conditions observed were 

acceptable. 

A condition of container inspection was performed on the lot. The lot was found to meet 

applicable U.S. Standards for Condition of Food Containers. The sample units were labeled 

Really Good Food Product, 25 kg. (include all primary label information and code markings, as 

noted in the AIM Inspection Series, Certification Manual) Certificate number(s) (insert) shows 

that (insert product name) was imported into the USA from (insert Country of origin) and stored 

at XYZ warehouse, Anytown, WA for a period of 9 months. Based on our inspection of records, 

we have determined that (insert product name) was handled in accordance with good 

manufacturing practices and stored under appropriate conditions to assure its security and 

continued suitability. 

Inspection of records shows these samples represent 208 pallets of 24/25 kg containers each and 

1 pallet of 8/25 kg containers, weighing a total of 125,000 kilograms. 

John Q. Public 

Specialty Crops Inspection Division 

Specialty Crops Program 

108 South 6th Avenue 

Yakima, WA 98902-3387 
 

 

 

 

 

 

 

 

 

 

 

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EXPORT CERTIFICATION 

This instruction outlines the procedure for issuing certificates of quality and condition for 

products that are exported to foreign countries. In addition, the instructions describe the 

documents that cover phytosanitary certificates, FDA certificate of free sale, authentication of 

official documents, certification of grain products, verification of dairy products, and 

certification of frozen products to Japan and South Korea. 

The intended purpose of SCI export certificates is to expedite the entry of products into foreign 

countries. Export certificates are not issued for the purpose of certifying a product formula or an 

analytical method. Inspectors are not authorized to sign statements, invoices, or write letters 

concerning a particular item. Companies under contract for in-plant inspection may be provided 

with a letter stating the facts of the inspection agreement. This letter may cover a particular 

product as long as a certificate is issued and the certificate is referenced in the letter. 

Policy 

SCI policy is to evaluate sample units organoleptically and examine product for presence of 

foreign material to assure product wholesomeness. Product will meet applicable FDA defect 

action levels or established SCI guidelines. 

Note: Exporter's declaration of lot size is to be shown on the certificate for all ports of entry or 

airport terminals, even when a sample unit is submitted by the applicant. See appropriate 

example(s) for applicable statements that must be shown on certificate Form SC-146. 

Certificate of Free Sale 

FDA furnishes the Certificate of Free Sale for export items. FDA reviews the product label, and 

if the label statements are in compliance with FDA regulations, a certificate is issued indicating 

that the product is sold freely in the United States. The certificate also indicates that FDA has 

the option to conduct periodic inspections of the processing plant, and that FDA has not 

examined the product. 

Additional information regarding this program may be found at the following internet address: 

http://www.fda.gov/RegulatoryInformation/Guidances/ucm125789.htm 

The Certificate of Free Sale is issued for processed products that are intended to be used for 

human and non human consumption. 

FDA does not charge a fee for this type of service. 

Certificate of Origin 

A Certificate of Origin is not issued by the SCI. This type of certification may be available 

through certain state agencies, or possibly the local chamber of commerce office. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Authentication of Official Documents 

Some foreign countries require that the export certificate be accompanied by certification under 

the seal of the USDA. 

Refer to the Authentication section of this manual for further information. 

Phytosanitary Certificate 

Phytosanitary certificates are not issued by SCI Division. Plant Protection and Quarantine (PPQ) 

is the unit within the Animal and Plant Health Inspection Service (APHIS) that serves to assist 

exporters in meeting the plant quarantine import requirements of foreign countries. As part of 

this service, PPQ has authority on the issuance of Federal Phytosanitary Certificates for plants 

and plant products grown in the United States, its possessions, and the Commonwealth of Puerto 

Rico. As per the APHIS Export Program Manual, “The purpose of (the Phytosanitary 

Certificate) is to certify to the National Plant Protection Organization (NPPO) of the importing 

country that the domestic plants or plant products meet that country’s phytosanitary 

requirements. ACO’s (Authorized Certification Officials) certify that based on inspection, the 

domestic commodity conforms to the current phytosanitary requirements of the importing 

country.” 

There are several countries and ports-of-entry that request phytosanitary certificates for frozen 

products that have typically been considered exempt. This exemption from phytosanitary 

certification is due to frozen products having been processed or manufactured to the extent that 

there is negligible risk of harboring injurious plant pests. APHIS has enacted procedures to 

allow that some of these products may be issued phytosanitary certificates under their authority. 

For such requests the exporter may be issued a Certificate of Quality and Condition that will be 

used by APHIS, and/or their designee, to produce the phytosanitary certificate. Customers 

demanding such certification should be referred to the Export Certification Specialist (ECS) in 

the appropriate area. The ECS point of contact information may be obtained by using a drop 

down menu at: https://www.aphis.usda.gov/aphis/ourfocus/planthealth/SA_Export. 

For additional information regarding phytosanitary certification, go to the USDA, APHIS Plant 

Export page at the following internet address: 

http://www.aphis.usda.gov/import_export/plants/plant_exports/index.shtml. 

The AHPIS Export Program Manual may also contain information valuable to those inquiring about 

export requirements. It may be found at: 

https://www.aphis.usda.gov/import_export/plants/manuals/domestic/downloads/xpm.pdf 

Request for Export Certificate 

An SC-356, “Application for Inspection and Certificate of Sampling” are still applicable and 

must be completed. The applicant will need to provide information regarding the type of 

inspection service requested, the number of units declared in the consignment, product and 

storage temperatures, and other pertinent information concerning the shipment or foreign country 
 

 

 

 

 

 

 

 

 

 

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requirements. When completed and signed by the exporter, the SC-356 also functions as the 

shipper's declaration on the number of units in the consignment. 

Area offices and inspectors at plants may duplicate the SC-356 and provide the document to SCI 

applicants. When completed and submitted, the information provided will assist in accurately 

completing most export certificates that cover processed fruits and vegetables, and the 

certification requirements for Japan and South Korea. 

Exports with “Organic” in the label 

SCI cannot certify products as being organic. SCI can certify that the product appears fit for 

human consumption. If offices are asked to certify products for export and they contain the word 

“organic” in the label, record the label as it appears and use the following statement for 

Condition. 

Condition: Product appears fit for human consumption based on sensory evaluation. 

For Organic certification, refer applicants to the National Organic Program (NOP). Information 

regarding the NOP may be found on the AMS internet site at the following at the following 

internet address: https://www.ams.usda.gov/about-ams/programs-offices/national-organicprogram. 

Note: The SC-356, “Application for Inspection and Certificate of Sampling” is available on the 

AMS web site at the following intranet address: 

https://www.ams.usda.gov/sites/default/files/media/SC356.pdf. 

SAMPLE SUBMITTED BY APPLICANT 

Certification of Samples Submitted by the Applicant for Export Certification 

Certification of sample units submitted by an Applicant 

For this type of certification, the applicant submits a sample unit to the SCI grading office, or to 

the inspector at the plant. Applicants have the option of having their products graded to a U.S. 

grade in accordance with the applicable U.S. Standards for Grades, or restricting certification to 

product condition examination only. In addition, product wholesomeness is determined in 

accordance with the applicable FDA defect action levels or SCI guidelines. 

A. Sample submittal 

The applicant should be advised to submit 1 or more sample unit(s) of the same product. 

Approximately 2-3 pounds of product will be submitted when the primary container 

exceeds 5 pounds. 

When there are two or more types or styles of product, a sample unit covering each type 

or style will be submitted. 
 

 

 

 

 

 

 

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B. Certify to a U.S. Grade 

Products certified to a U.S. grade are graded in accordance with the applicable U.S. 

Standards for Grades. When sample units are submitted by the applicant a “restricted 

certificate” statement will follow the U.S. Grade, such as: 

Restricted Certificate: This certificate is restricted to the examination of 2-16 ounce 

sample units and does not officially represent any lot. 

Financial institutions usually will not accept a certificate which is restricted when 

transactions are covered by a letter of credit. Advise the applicant of this so that the lot 

can be officially sampled and the appropriate certificate prepared. 

Certificate form SC-146 is applicable when the sample unit is submitted by the applicant. 

The certificate will include the following: 

1. Name and address of applicant; 

2. Name of the City and Country; 

3. Submitted by Applicant in the source of samples block; 

4. Results of non-quality factors in the body; 

5. U.S. Grade and score point value(s); 

6. Appropriate restricted certificate statement; 

7. Applicant's declaration of the number of units; and 

8. Other pertinent information relative to the foreign country requirements. 
 

 

 

 

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Example: Certified to Grade - Submitted by Applicant 

Net weights: 16.0 and 16.2 ounces. 

Color: Golden (or yellow). 

GRADE: 

U. S. Grade C or U. S. Standard 

Score: 75 points each 

CERTIFICATE RESTRICTED: This certificate covers the examination of 2-16 ounce 

cartons submitted by applicant and does not officially represent any lot. 

REMARKS: 

Exporter declares this consignment is for 800 cases, 24/16 ounce containers, (19,200 

pounds Applicant's count and weight), and covered by loading manifest number A-3345. 

C. Certify to Product Condition 

When product condition inspection is requested, SCI policy is to evaluate sample unit(s) 

organoleptically, and examine for presence of foreign material to assure product 

wholesomeness. Product will meet applicable FDA defect action levels or established 

SCI guidelines. If acceptable, type in the body of the certificate the following: 

Condition: Product in good condition. Product appears fit for human consumption 

based on organoleptic testing only. 

Note: Do not grade product to a U.S. Grade Standard or describe quality levels when 

inspection and certification is restricted to product condition. 

When a sample unit is submitted by the applicant, a “restricted certificate” statement will 

follow the word “GRADE” printed on the certificate: 

CERTIFICATE RESTRICTED: This certificate is restricted to the examination of 2-16 

ounce sample units and does not officially represent any lot. Inspection and certification 

restricted to product condition only at the request of the applicant. 

Financial institutions usually will not accept a certificate which is restricted when 

transactions are covered by a letter of credit. Advise the applicant of this so the lot can 

be officially sampled and the appropriate certificate prepared. 

Certificate form SC-146 is applicable when the sample unit is submitted by the applicant. 
 

 

 

 

 

 

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The certificate will include the following: 

1. Name and address of applicant; 

2. Name of the City and Country; 

3. Submitted by Applicant in the source of samples block; 

4. Condition statement in the body; 

5. Appropriate restricted certificate statement; 

6. Applicant's declaration of the number of units; and 

7. Other pertinent information relative to the foreign country requirements. 

Example: Submitted by Applicant - Certified to Condition 

Condition: Product in good condition. Product appears fit for human consumption 

based on organoleptic testing only. 

GRADE: 

CERTIFICATE RESTRICTED: This certificate covers the examination of 2-16 ounce 

sample units and does not officially represent any lot. Inspection and certification 

restricted to product condition only at the request of the applicant. 

REMARKS: 

Exporter declares this consignment is for 800 cases, 24/16 ounce containers, (19,200 

pounds, Exporter's count and weight), and covered by loading manifest number A-123345. 

OFFICIALLY DRAWN SAMPLES 

Certification of Officially Drawn Samples for Export Certification 

Certify to a U.S. Grade 

When a U.S. grade is requested, grade the product in accordance with the applicable U.S. 

Standards for Grades. When there is no applicable grade standard, appropriate descriptive terms 

will be used to describe product quality. In addition, product wholesomeness is determined in 

accordance with the FDA defect action levels or SCI guidelines. Certificate forms SC-146, SC147, or SC-149 are applicable for officially drawn samples. 

The sample size for officially drawn samples will be in accordance with the time sampling plan 

found in the AIM Inspection Series, Sampling Manual for on-line in-plant inspection, or the 

applicable sampling rate table in Inspection Aid # 42 (intranet link) for lot sampling. 
 

 

 

 

 

 

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The certificate will include the following: 

• Name and address of applicant; 

• Name of the City and Country; 

• Officially drawn in the source of samples block; 

• Results of non-quality factors in the body; 

• U.S. Grade and Average score; and 

• Other pertinent information relative to the foreign country requirements. 

Certify to Product Condition 

When product condition inspection is requested, SCI policy is to check product wholesomeness 

to meet the applicable FDA defect action levels or SCI guidelines, and examine the sample 

unit(s) organoleptically. Do not grade product to a U.S. Grade or describe quality levels when 

inspection and certification is restricted to product condition. If acceptable, type in the body of 

the certificate the following: 

Condition: Product in good condition. Product appears fit for human consumption based on 

organoleptic testing only. 

Below the word “GRADE” printed on the certificate, type in the following: 

CERTIFICATE RESTRICTED: Inspection and certification restricted to product condition only 

at the request of the applicant. 

Financial institutions usually will not accept a RESTRICTED CERTIFICATE when transactions 

are covered by a letter of credit. Advise the applicant of this so that the lot can be officially 

graded and the appropriate certificate prepared. 

Certificate forms SC-146, SC-147, and SC-149 are applicable for officially drawn samples. 

The certificate will include the following: 

• Name and address of applicant; 

• Name of the City and Country; 

• Officially sampled in the source of sample block; 

• Condition statement in the body; 
 

 

 

 

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• Appropriate restricted certificate statement; and 

• Other pertinent information relative to the shipment or foreign country requirements. 

MULTIPLE PRODUCTS 

Certification of multiple products 

In most cases, multiple items may be shown on a single certificate. Certification of multiple 

products on a single certificate is applicable only when the applicant submits more than one 

product at one time. The maximum number of items to certify on one certificate will not exceed 

(15) fifteen. If a lot exceeds the maximum number of items limit, a statement that references 

additional certificate number(s) that certify the balance of the lot may be included on the 

certificate. An item will include a product that is of a single type, style, syrup designation, and 

container size. A product that meets this criteria, but consists of two containers with different 

code marks is considered one item. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Example: Submitted by Applicant - Multiple Products 

SOURCE OF SAMPLES 

Submitted by Applicant 

PRODUCT INSPECTED 

ASSORTED FROZEN VEGETABLE 

PRODUCTS 

CODE MARKS ON CONTAINERS 

See Below 

PRINCIPAL LABEL MARKS 

See Below 

PRODUCT CODE MARK LABEL CONTAINER SIZE NUMBER CASES 

(POUNDS) 

Green Beans 220324 Acme 1- 12/40 ounce carton 100 (3000) 

Wax Beans 22G001 Continental 1- 12/40 ounce carton 100 (3000) 

Corn FFTT99 Muzzo 1- 12/30 ounce poly bag 150 (3375) 

Spinach 28V1 Royal 1- 12/36 ounce carton 100 (2700) 

Broccoli 55PPXZ Ralphs 2- 24/10 ounce cartons 80 (1200) 

Condition: Product in good condition. 

Product appears fit for human consumption based on organoleptic testing 

only. 

GRADE: 

CERTIFICATE RESTRICTED: This certificate covers the examination of 6 sample units 

and does not officially represent any lot. Inspection and certification restricted to product 

condition only at the request of the applicant. 

REMARKS: 

Exporter declares this consignment is for 530 cases, (13,275 pounds - Exporter's count and 

weight) for shipment on the MS Voyager, and shown on shipping manifest T-5500X. 
 

 

 

 

 

 

 

 

 

 

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Example: Officially Drawn - Multiple Products 

SOURCE OF SAMPLES 

Officially Drawn 

PRODUCT INSPECTED 

ASSORTED CANNED VEGETABLE 

PRODUCTS 

CODE MARKS ON CONTAINERS 

See Below 

PRINCIPAL LABEL MARKS 

See Below 

PRODUCT CODE MARK LABEL CONTAINER SIZE NUMBER CASES 

Green Beans 8G0012 Sunshine 24/300 Cans 50 

Spinach HY P Packers 24/300 Cans 75 

Beets YTV Acme 24/300 Cans 50 

Condition: Product in good condition. 

Product appears fit for human consumption based on organoleptic testing 

only. 

GRADE: 

CERTIFICATE RESTRICTED: Inspection and certification restricted to product condition 

only at the request of the applicant. 

REMARKS: 

This certificate covers 175 cases (Applicant's count). Assorted canned products identified as 

shown above and located at Stevens Merchandise Warehouse, Orlando, Florida, and shown 

on shipping manifest EX99770. 

Note: Export certificates issued for the Country of Japan will be restricted to the certification of 

a single product. 
 

 

 

 

 

 

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MEAT, POULTRY, AND EGG PRODUCTS 

Certification of meat, poultry, and egg products 

SCI does not have the authority to certify a meat, poultry or egg product for export, even when 

these products may be prepared with or contain a fruit or vegetable component. 

The Food Safety Inspection Service (FSIS) is the Federal agency responsible for coordinating 

export certification service for meat and poultry products. 

For additional information regarding export certification of a meat or poultry item, refer the 

applicant to the FSIS, Regulations and Policies, page at the following internet address: 

http://www.fsis.usda.gov/Regulations_&_Policies/Index_of_Import_Requirements_by_Country/ 

index.asp. 

GRAIN PRODUCTS 

Certification of Grain products 

General 

SCI does not provide export certification service for processed grain products, unless prior 

authorization is received from Inspection Operations in Washington, D.C. 

Policy 

Grain Inspection, Packers and Stockyards Administration (GIPSA) will not certify that a product 

is “fit for human consumption”. GIPSA offers specific testing services that buyers and sellers 

may request to determine the suitability of a product. 

GIPSA can provide a condition examination or perform tests provided in Section 68.90 of the 

Agricultural Marketing Act regulations. Some of these tests include: aflatoxin, bacteria count, 

staphylococcus aureus, salmonella, coliform, filth, cooking tests, appearance, odor, flavor in oils, 

and insoluble impurities in oils. GIPSA may also certify that a product meets all or parts of a 

commercial item description, Federal specification, or military specification if such a document 

exists for the product. 

Please advise exporters that any questions they may have regarding this policy decision should 

be directed to GIPSA at the following internet address: http://www.gipsa.usda.gov/. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

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DAIRY PRODUCTS 

Verification service for Dairy 

General 

This section outlines the procedure for issuing certificates of quality and condition for dairy 

products that are exported to foreign countries. SCI and the Dairy Grading Division, Dairy 

Programs, have signed a cross utilization agreement that authorizes SCI to certify dairy products 

for export. To be eligible for certification, the product must have been produced in dairy plants 

that have been approved for USDA grading or inspection service. The publication “Dairy Plants 

Surveyed and Approved for USDA Grading Service,” Section I, contains a list of approved 

plants, the assigned plant number, the plant's location, and two digit symbols which represent the 

dairy product(s) eligible for export certification. Contact Inspection Operations, Washington, 

D.C., to receive information on the certification eligibility of a dairy product. 

When it is determined that a dairy product is not eligible for certification, refer the applicant to 

the Dairy Grading Branch located in Glen Ellyn, Illinois. The Dairy Grading Division may be 

contacted at the following address and telephone number: 

National Program Coordinator 

Room 2746-S 

Washington, DC 20250 

Telephone (202) 720-7473 

Do not sample any dairy product for organoleptic evaluation of product condition, or formal 

condition of container. If any condition exists which may preclude shipping an item, contact 

your Regional Branch Chief. 

Procedure 

Employees of SCI will implement the following verification inspection procedure to determine if 

a dairy product is eligible for certification. 

A. When requested, SCI grading office will arrange a date and time to perform on-site 

verification of the dairy products. Inform the applicant that a manifest (See Export 

Manifest example) must be furnished to inspection personnel when they arrive at the 

facility. The manifest must contain the following: 

1. Name of product to be certified; 

2. Name, plant number, and location of the processors; and 

3. Number of cases of each product. 
 

 

 

 

 

 

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The Export Manifest example may be duplicated and given to applicants to assist in 

providing the required information. 

B. Upon arrival at the applicant's facility, observe the product(s) offered for export and 

verify that the information shown on the manifest is correct in relation to the dairy 

item(s) present. Secondly, confirm with the National Office that the product(s) offered is 

eligible for export certification and that it was produced in an approved dairy plant, as 

indicated in the publication “Dairy Plants Surveyed and Approved for USDA Grading 

Service.” This document may be found at the USDA, AMS, Dairy Commodity Areas 

page at the following internet address: 

https://apps.ams.usda.gov/dairy/ApprovedPlantList/. 

C. The SCI grading office is responsible for issuing the export certificate for dairy products 

that comply with the above verification inspection requirements. 

See the example of an acceptable Dairy Export Verification Certificate. Any deviation 

from the statement shown in the “REMARKS” section must be cleared with your 

Regional Branch Chief. 

Note: An export certificate will not be issued for any dairy product which cannot be confirmed 

as being produced in an approved plant, or cannot be shown to be eligible for 

certification. 

When processed fruits and vegetables are offered for export certification at the same 

time, issue a separate certificate to cover dairy product(s). 
 

 

 

 

 

 

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Example: Cross Utilization Agreement 

CROSS UTILIZATION AGREEMENT 

Between 

SPECIALTY CROPS PROGRAM, SPECIALTY CROPS INSPECTION DIVISION 

and 

DAIRY PROGRAMS, DAIRY GRADING BRANCH 

I. TITLE OF AGREEMENT 

Export Certification Service for Dairy Products. 

II. OBJECTIVE 

The objective of this agreement is to provide applicants, upon request, with an efficient export 

certification service for dairy products. Dairy products offered for export certification must have 

been produced in dairy plants approved by the United States Department of Agriculture (USDA), 

Agricultural Marketing Service (AMS), Dairy Programs, for grading service. 

This agreement authorizes the Specialty Crops Inspection Division, Specialty Crops Program, 

AMS, USDA, to carry out an export certification program for dairy products. 

III. RESPONSIBILITIES 

The Dairy Grading Branch, Dairy Programs will: 

1. Furnish SCI with the current issue of the publication Dairy Plants Surveyed and 

Approved for USDA Grading Service, Section I, and all interim updates 

2. Recommend to SCI an appropriate inspection and certification procedure for dairy 

products. 

3. Perform all liaison functions necessary to clarify proceedings to suspend or deny an 

applicant's request for export certification service. 

4. Provide SCI with guidance regarding health and safety issues that may have an impact on 

the certification of dairy products. 

The Specialty Crops Inspection Division, Specialty Crops Program will: 

1. Conduct on-site verification to determine if the dairy product(s) presented for 

certification have been manufactured in an approved dairy plant as documented in 

Section I, of the publication Dairy Plants Surveyed and Approved for USDA Grading 

Service and interim updates. 

2. Validate, by direct observation, that the item(s) presented for export concur with the 

information shown on the manifest and comply with item 1 above. This includes the 
 

 

 

___________________________________ _______________________________________ 

 

 

 

 

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product name, name and plant number of the manufacturing plant, and the number of 

cases to certify. 

3. Assess all applicants the current hourly fee in accordance with § 52.42 of the Regulations 

Governing Inspection and Certification of Processed Fruits and Vegetables and Related 

Products. 

4. Prepare and distribute the export certificate, and maintain records. 

It is mutually agreeable that: 

This agreement will become effective when signed, and will continue in effect as long as 

mutually agreed. The agreement may be terminated at any time by the mutual written consent of 

the Branch or Division, or by either Branch or Division giving a 30 day written notice to the 

other Branch or division. 

Concurrence: 

(Signature) (Date) (Signature) (Date) 

L. M. Duffy, Chief Ralph M. Done, Director 

Dairy Grading Branch Specialty Crops Inspection Division 

Dairy Programs Specialty Crops Program 
 

 

 

 

_____________________ _______________________ 

 

_____________________ _______________________ 

 

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Example: Export Manifest 

Export Manifest - Verification of Dairy Products 

Applicant's Name: Applicant’s Address: 

Consignee's Name: Consignee's Address (City/Country) 

Location of Product (if different from applicant's address): 

List the following for each item offered. 

PRODUCT BRAND NAME OF FIRM LOCATION (CITY/ST) NO. CASES 

The information shown is accurate and validates that the above dairy products have been 

produced in an approved USDA dairy plant. 

Signature: 

Title: 

Date: 
 

 

 

 

 

 

 

 

 

 

 

 

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Example: Dairy Export Verification Service 

SOURCE OF SAMPLES 

---Not Applicable---

PRODUCT INSPECTED 

ASSORTED DAIRY PRODUCTS 

CODE MARKS ON CONTAINERS 

Not Applicable 

PRINCIPAL LABEL MARKS 

See Below 

PRODUCT BRAND NAME/LOCATION OF FIRM NUMBER 

Sour Cream Acme Hilmar Cheese/Fresno, CA 10 

Butter Continental Eddies/Fredrick, MD 204 

Cheddar Cheese Dorman S & S Dairy/Tempe, AZ 480 

Colby Cheese Presser Danish Creamery/Uniontown, AL 55 

Cream Cheese Ralphs Mid-American/Nelson, MN 90 

Swiss Cheese Kraft Kraft Foods/Melrose, MN 216 

GRADE: 

REMARKS: 

This is to certify that verification procedures confirm that the product(s) shown above are 

eligible for export certification and have been produced in an approved dairy plant that meets 

the requirement for United States Department of Agriculture grading or inspection service. 
 

 

 

 

 

 

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EXPORTS TO JAPAN 

Certification of frozen products for Japan 

Products That Require SCI Certificates 

Export certification by SCI is required on all frozen fruit and vegetable products that are not 

allowed into Japan in the raw state. When Federal certification is not required, the processor or 

exporter must prepare and issue a written affidavit indicating the product freezing temperature, 

freezing date, and storage temperature. 

There may be situations when a written affidavit would not be appropriate due to the 

requirements of the importer, or the type of transaction covered by the letter of credit. The U.S. 

exporter is responsible for knowing when a Federal certificate is preferred, but is not a 

requirement of Japan. 

Information regarding Japan's certification requirements or the requirements of any other foreign 

country may be obtained by contacting an International Marketing Specialist, Foreign 

Agricultural Service, at the following internet address: http://www.fas.usda.gov/ 

SCI export certification is mandatory for the products listed below. When requested, SCI will 

provide export certification service for all other products. 

Products Certification Responsibility 

Apple, Apricot, Cherry, Peach, Pear, Plum, 

and Quince 

Federal Government (AMS) 

Sweet potato/Yam Federal Government (AMS) 

Eggplant, Peppers, Tomato, and Cabbage Federal Government (AMS), even when one 

component is in a product consisting of 

multiple ingredients. 

White Potatoes Federal Government (AMS), required for 

products that are parboiled in water and fresh 

frozen. Products parfried in hot oil are 

exempt from Federal certification. 

Certification for Japan 

Certification for the Country of Japan may be accomplished by having the sample submitted by 

the applicant, by the applicant requesting that the sample be officially drawn, or by verification 

service. 
 

 

 

 

 

 

 

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Sample Submitted by Applicant 

Under this type of certification, the applicant is responsible for submitting a sample unit covering 

the export consignment(s). A “Restricted Certificate” is issued to indicate the number of sample 

units examined, and that the sample does not officially represent any lot. 

Certification will be limited only to those requests that have all the required information 

documented on the request form that is submitted with the sample unit(s). 

Inspection and certification procedures shown in the “Sample submitted by the Applicant” 

section are applicable when the sample is submitted by the applicant. The certificate will include 

the following. 

A. Name and address of applicant; 

B. Name of the City and Country; 

C. Submitted by Applicant in the source of samples block; 

D. Condition statement in the body, or U.S. Grade, if applicable; 

E. Show the port or terminal of export and entry in the body; 

F. Appropriate restricted certificate statement, if applicable; 

G. Applicant's declaration of the number of units in the consignment; 

H. Date(s) product was frozen (month, date and year); 

I. Temperature of frozen product (in degrees Centigrade); 

J. Temperature of freezer warehouse (in degrees Centigrade) where product is stored; 

K. Name of carrier or vessel; and 

L. Other pertinent information relative to the shipment or foreign country requirements. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Example: Submitted by Applicant - Certified to Condition 

SOURCE OF SAMPLES 

Submitted by Applicant 

PRODUCT INSPECTED 

FROZEN WHOLE KERNEL CORN 

CODE MARKS ON CONTAINERS 

ZX2FX... 

PRINCIPAL LABEL MARKS 

“Mays Frozen Cut Corn, net weight 16 ounces. Packed by J. L. Mays Frozen Foods, Portland, Oregon 97206” 

CONDITION: Product in good condition.

Product appears fit for human consumption based on organoleptic testing only. 

Port of export: Portland, Oregon. 

Port of entry: Shimizu, Japan. 

GRADE: 

CERTIFICATE RESTRICTED: This certificate covers the examination of 1-16 ounce sample unit and does

not officially represent any lot. Inspection and certification restricted to product condition only at the request 

of the applicant. 

REMARKS: 

Applicant declares this consignment is for 10,000 cases, 24/16 ounce poly bags (240,000 pounds - Applicant's 

count and weight). Written statement from shipper indicates product was frozen on November 16 and 17, 

2010, at -20o

C. and stored at -18oC. Means of conveyance is the vessel Hyga Maru and voyage number is 

X0223. 

Example: Submitted by Applicant - Certified to Grade 

SOURCE OF SAMPLES 

Submitted by Applicant 

PRODUCT INSPECTED 

FROZEN WHOLE KERNEL CORN 

CODE MARKS ON CONTAINERS 

T34; and T36... 

PRINCIPAL LABEL MARKS 

“Frosty Frozen Cut Corn, net weight 10 ounces. Distributed by Saki & Sons, Inc. Sacramento, California 

94210” 

Net weights: 10.0 and 10.2 ounces. 

Color: Golden (or yellow). 

Port of export: Portland, Oregon. 

Port of entry: Kobe, Japan. 

GRADE: 

U.S. Grade C 

Score: 75 points each

CERTIFICATE RESTRICTED: This certificate covers the grading of 2-10 ounce cartons and does not 

officially represent any lot. 

REMARKS: 

Applicant declares this consignment is for 1,500 cases, 24/10 ounce cartons, (22,500 pounds - Applicant's 

count and weight). Written statement from applicant indicates product was frozen on October 24, 2010, at -

20o

C., and stored at -18oC. Means of conveyance is the vessel Tosco Maru and the voyage number is Y290. 
 

 

 

 

 

 

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Officially Drawn Sample 

Under this type of certification, the sample representing the lot is officially drawn by an 

authorized representative of the SCI. Certification is done by the inspector assigned to the 

processing plant under contract for inspection service, or by the designated area office 

performing lot inspection service. 

The original of the certificate must be sent to the receiver so that it is received prior to the vessel 

arriving at the port of entry. When delivery is by a commercial airliner the original certificate 

has to accompany the shipment. 

Inspection and certification procedures shown in the “Officially Drawn Samples” section of this 

manual are applicable when the sample is officially drawn. The information shown on certificate 

forms SC-146, SC-147, and SC-149 will include the following: 

A. Name and address of applicant; 

B. Name of the City and Country; 

C. Officially Drawn (SC-146), in the source of samples block; 

D. Condition statement, if applicable, or certify to U.S. Grade; 

E. Show the port or terminal of export and entry in the body; 

F. Appropriate restricted certificate statement, if applicable; 

G. Date(s) product was frozen (month, date and year); 

H. Temperature of frozen product; 

I. Temperature of freezer warehouse where product is stored; 

J. Name of carrier or vessel; and 

K. Other pertinent information relative to the shipment or foreign country requirements. 

Prepare a certificate for each consignment. Under certain conditions, the applicant will require 

additional certificates. When two or more importers are consigned partial deliveries from the 

shipment, issue a separate certificate for each importer covering the applicable number of units 

of product consigned. When the vessel docks at two or more ports, issue a separate certificate 

covering the number of units of product consigned to the importer(s), for each port of entry. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Example: Officially Drawn - Certified to Grade 

SOURCE OF SAMPLES 

Officially Drawn 

PRODUCT INSPECTED 

FROZEN PEAS 

CODE MARKS ON CONTAINERS 

21X; 22X; 23X; and 24X... 

PRINCIPAL LABEL MARKS 

“Ace Frozen Peas, net weight 40 ounces. Distributed by West, Inc., Los Angeles, CA 90012” 

Net weights: Meets label declaration. 

Port of export: Los Angeles, California. 

Port of entry: Shimizu, Japan. 

GRADE: 

U.S. Grade A 

Average score: 90 points 

REMARKS: 

This certificate covers 1600 cases, 12/2-1/2 pound cartons (48,000 pounds - Applicant's count and weight). 

Lot identified by codes shown above and located in applicant's cold storage warehouse Los Angeles, 

California. Written statement from applicant indicates product was frozen on January 5, 2010, at -20o

C., and 

stored at -18o

C. Means of conveyance is the vessel Maui Maru and the voyage number is X0033. 

Example: Officially Drawn - Certified to Condition 

SOURCE OF SAMPLES 

Officially Drawn 

PRODUCT INSPECTED 

FROZEN PEAS 

CODE MARKS ON CONTAINERS 

21X; 22X; 23X; and 24X... 

PRINCIPAL LABEL MARKS 

“Ace Frozen Peas, net weight 40 ounces. Distributed by West, Inc., Los Angeles, CA 90012” 

CONDITION: Product in good condition. Product appears fit for human consumption based on 

organoleptic testing only. 

Port of export: Los Angeles, California 

Port of entry: Shimizu, Japan. 

GRADE: 

CERTIFICATE RESTRICTED: Inspection and certification restricted to product condition only at request of

the applicant. 

REMARKS: 

This certificate covers 1600 cases, 12/2-1/2 pound cartons (48,000 pounds Applicant's count and weight). Lot 

identified by codes shown above and located in applicant's cold storage warehouse Los Angeles, California.

Written statement from applicant indicates product was frozen on January 5, 2010, at -20o

C., and stored at -

18o

C. Means of conveyance is the vessel Maui Maru and the voyage number is DT007 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Example: Continuous Inspection (FV-149CS) - Certified to Grade 

CODE MARKS ON CONTAINERS PRODUCT INSPECTED 

FROZEN PEAS 

221X; 222X; 223X; and 224X... 

PRINCIPAL LABEL MARKS 

“Single Frozen Peas, net wt. 40 ounces. Dist. by Single Foods, Inc., Wasco, Oregon 97065” 

Net weights: Meets label declaration. 

Port of export: Seattle, Washington. 

Port of entry: Shimizu, Japan 

GRADE: 

U.S. Grade A 

Average score: 90 points 

REMARKS: 

This certificate covers 1600 cases, 12/2-1/2 pound cartons (48,000 pounds Applicant's count and weight). Lot 

identified by codes shown above and located in applicant's cold storage warehouse Wasco, Oregon. Written 

statement from shipper indicates product was frozen on January 5, 2010, at -20o

C., and stored at -18oC. Means 

of conveyance is the vessel Maui Maru and the voyage number is 9980X. 

Example: Continuous Inspection (FV-149CS) - Certified to Condition 

CODE MARKS ON CONTAINERS PRODUCT INSPECTED 

FROZEN PEAS 

221X; 222X; 223X; and 224X... 

PRINCIPAL LABEL MARKS 

“Single Frozen Peas, net wt. 40 ounces. Dist. by Single Foods, Inc., Wasco, Oregon 97065” 

CONDITION: Product in good condition. 

Product appears fit for human consumption based on organoleptic testing only. 

Port of export: Seattle, Washington. 

Port of entry: Shimizu, Japan. 

GRADE: 

CERTIFICATE RESTRICTED: Inspection and certification restricted to product condition only at the request

of the applicant. 

REMARKS: 

This certificate covers 1600 cases, 12/2-1/2 pound cartons (48,000 pounds - Packers' count and weight). Lot 

identified by codes shown above and located in applicant's cold storage warehouse Wasco, Oregon. Written 

statement from applicant indicates product was frozen on January 5, 2010, at -20o

C., and stored at -18oC. 

Means of conveyance is the vessel Maui Maru and the voyage number is DD239. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Example: Quality Assurance Program (FV-147CS) - Certified to Grade 

CODE MARKS ON CONTAINERS PRODUCT INSPECTED 

FROZEN PEAS 

221X; 222X; 223X; and 224X... 

PRINCIPAL LABEL MARKS 

“Single Frozen Peas, net wt. 40 ounces. Dist. by Single Foods, Inc., Wasco, Oregon 97065” 

Net Weight: Meets label declaration. 

Port of export: Portland, Oregon. 

Port of entry: Shimizu, Japan. 

GRADE: 

U.S. Grade A 

Average score: 90 points 

REMARKS: 

This certificate covers 1600 cases, 12/2-1/2 pound cartons (48,000 pounds - Applicant's count and weight). 

Lot identified by codes shown above and located in applicant's cold storage warehouse Wasco, Oregon.

Written statement from applicant indicates product was frozen on January 5, 2010, at -20EC, and stored at -

18EC. Means of conveyance is the vessel Maui Maru and the voyage number is YY189. 

Example: Quality Assurance Program (FV-147CS) - Certified to Condition 

CODE MARKS ON CONTAINERS PRODUCT INSPECTED 

FROZEN PEAS 

221X; 222X; 223X; and 224X... 

PRINCIPAL LABEL MARKS 

“Single Frozen Peas, net wt. 40 ounces. Dist. by Single Foods, Inc., Wasco, Oregon 97065” 

CONDITION: Product in good condition.

Product appears fit for human consumption based on organoleptic testing only. 

Port of export: Seattle, Washington. 

Port of entry: Shimizu, Japan. 

GRADE: 

CERTIFICATE RESTRICTED: Inspection and certification restricted to product condition only at the request

of the applicant. 

REMARKS: 

This certificate covers 1600 cases, 12/2-1/2 pound cartons (48,000 pounds - Applicant's count and weight). 

Lot identified by codes shown above and located in applicant's cold storage warehouse Wasco, Oregon.

Written statement from applicant indicates product was frozen on January 5, 2010, at -20EC, and stored at -

18EC. Means of conveyance is the vessel Maui Maru and the voyage number is 2245J. 
 

 

 

 

 

 

 

 

 

 

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Export Verification Service 

This service is designed to facilitate the issuance of export certificates based on a processor's 

capabilities of adequately producing wholesome products and maintaining these products at a 

temperature of 0 degrees F. or colder to ensure freezing. Submission of frozen product will not 

be required when products and product components are processed in plants that are under the 

export verification service. 

Applicants under contract for in-plant inspection or special agreement for lot inspection already 

meet the verification service requirements. Certificates issued under this service will be 

restricted to products that are processed in the United States. 

The primary purpose of this service is to evaluate a processor's plant sanitation program, 

processing procedure, and/or records to assure that practices will result in producing a 

wholesome product that is frozen, packaged, and stored under good manufacturing practices. 

This can be accomplished through a combination of submission of process records/specifications 

or on-site evaluations, and review of plant records against observed conditions. 

An initial in-plant inspection will be conducted for all applicants who request this type of 

certification service. 

When the initial inspection indicates approval, the Application and Contract for Export 

Verification Service will be executed. Periodic inspections will be conducted to verify 

management's ability to operate a reliable program. Visits should be limited to when the plant is 

in operation and/or repacking product. The frequency of visits will depend upon the plant's 

history to produce a wholesome product, length of the processing season, and size and 

complexity of the plant. When plant management maintains a reliable program, inspections will 

be reduced. 

Evaluations of the plant's sanitation will be documented in accordance with the Sanitation Form -

Export Verification Service. Other acceptable alternatives to the Sanitation Form are the SCI 

Plant Survey or the SCI Plant Systems Audit (PSA). 
 

 

 

 

 

 

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Application and Contract for Export Verification Service, 

AMS agrees to: 

1. Perform initial and periodic inspections to verify that the conditions of this agreement 

requesting this type of service are met. 

2. Verify through on-site evaluations and/or plant's processing and production records, that 

adequate manufacturing and freezing procedures are adhered to in accordance with good 

commercial practice. 

3. Examine finished product only if necessary to evaluate the plant's reliability to produce 

wholesome products. If samples are examined for condition only, inspection will be 

performed at the processor's facility. 

AMS reserves the right to increase the frequency of inspections where it considers the 

plant's quality control methods unreliable to produce wholesome products. 

4. Provide applicants with the form, “Request for Export Certificate”. Upon receipt of the 

completed form, promptly prepare and issue the applicable certificate(s). 

Applicant agrees to: 

1. To use only clean, sound, raw materials that are suitable for processing; and to employ 

such methods of receiving, transporting, packaging, preparing, processing and storing of 

foods that are in accordance with good manufacturing practices. 

2. Make available reports and records concerning processing and production information to 

assure AMS that products intended for export were actually produced at the designated 

plant(s). 

3. Adequately code each primary container of all products. Provide AMS information on 

code identification and the primary container code mark(s) shipped for each consignment. 

4. Complete and submit “Request for Export Certificate” for each certificate that is 

requested. 

5. Pay all costs associated with initiation and maintenance of the service. 

Responsibilities 

Officers-in-charge will be responsible for providing the Regional office with the name and 

location of applicants under this type of agreement. The Regional offices will transmit this 

information electronically to the National Office. 

The National Office will compile and forward a listing of approved plants to the Regional and 

field offices. Applicants can request this information from any SCI location. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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The area supervisor will inform the Regional Branch Chief of plants that operate under marginal 

sanitation conditions that may result in producing an unwholesome product. Unless appropriate 

corrective action is taken within the time specified, the area supervisor, with concurrence of the 

Regional Branch Chief may terminate the agreement. 

Distribution 

A. Application for Export Verification Service example 

The area supervisor will sign the original and two copies of the agreement and forward 

the documents to the applicant for concurrence and signature. Request that the applicant 

return the original and one copy. Send the returned copy to the Regional office. 

B. Sanitation Form 

Original maintained at the field office. Upon request, provide one copy to the applicant. 

One copy to the Regional office when a critical deficiency is reported. 

Certification Statement (Form SC-146) 

See the following example - Export Verification Service (Japan) 

See the following examples - Export Verification Service 

Example: Export Verification Service (Japan) 

SOURCE OF SAMPLES 

----Not Applicable----

PRODUCT INSPECTED 

FROZEN WHOLE KERNEL CORN 

CODE MARKS ON CONTAINERS 

26L2; 26L3; 26L4; and 26L5... 

PRINCIPAL LABEL MARKS 

“Ace Frozen Cut Corn, Net Wt. 40 ounces Dist. by West, Inc., Los Angeles, CA 90012” 

Port of export: Los Angeles, California 

Port of entry: Kobe, Japan. 

GRADE: 

Meets requirements for Export Verification Service to Country of Japan 

REMARKS: 

Applicant declares this consignment is for 1600 cases 12/2-1/2 pound cartons (48,000 pounds - Applicant's 

count and weight). Lot identified by codes shown above and located in applicant's cold storage warehouse Los 

Angeles, California. Written statement from applicant indicates product was frozen on January 5, 2010, at -

20o

C., and stored at -18oC. Means of conveyance is the vessel Maui Marie and the voyage number is A600. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Example: Export Verification Service 

SOURCE OF SAMPLES 

----Not Applicable----

PRODUCT INSPECTED 

DEHYDRATED POTATO FLAKES 

CODE MARKS ON CONTAINERS 

See “Remarks” below. 

PRINCIPAL LABEL MARKS 

“Ace Dehydrated Potato Flakes, Net Wt. 40 ounces Dist. by West, Inc., Los Angeles, CA 90012” 

XXXXX: Product was produced in a facility meeting applicable U.S. Food and Drug Administration Good 

Manufacturing Practices. The above product is typically processed between 205 degrees and 212 degrees 

Fahrenheit for 15 to 60 minutes then packaged and placed in a dry storage warehouse. 

REMARKS: 

Consignment is for 1600 cases 12/2-1/2 pound cartons -- 48,000 pounds - Applicant's count and weight. 

Applicant states product coded A220. Product identified with Reference no. AZ12345. 

Example: Export Verification Service 

SOURCE OF SAMPLES 

----Not Applicable----

PRODUCT INSPECTED 

FROZEN FRENCH FRIED POTATOES 

CODE MARKS ON CONTAINERS 

See “Remarks” below. 

PRINCIPAL LABEL MARKS 

“Ace Frozen French Fried Potatoes, 30 lbs. Net Wt., Packed 6/5 lb. Distributed by Idahoan Producers, 

Idaho Falls, ID.” 

XXXXX: Product was produced in a facility meeting applicable U.S. Food and Drug Administration Good 

Manufacturing Practices. The above product is typically processed to a minimum of 90 degrees Centigrade 

(194 degrees Fahrenheit) and frozen and stored at -18 degrees Centigrade (0 degrees Fahrenheit). 

REMARKS: 

Consignment is for 1600 cases 6/5 pound bags, 48,000 pounds, applicant's count and weight. Applicant states 

product coded P21202. Product identified with Reference no. AZ12345. 
 

 

 

 

 

 

 

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Example: Application and Contract for Export Verification Service 

UNITED STATES DEPARTMENT OF AGRICULTURE 

Agricultural Marketing Service 

Specialty Crops Program 

Specialty Crops Inspection Division 

Application and Contract for Export Verification Service 

I (We) , located at 

hereinafter referred to as the applicant, hereby make application for the special agreement export 

certification service. The service will be restricted to the certification of frozen fruit and 

vegetable products exported to the country of Japan. 

I. Applicant agrees that with respect to: 

A. Regulations - To conform to all applicable Federal, state, and local sanitation 

regulations. 

B. Plant Condition - To maintain the processing plant, equipment, and premises in 

accordance with good commercial practice, whereby products produced are 

wholesome. 

C. Raw Material and Processing - To use only sound raw material which has been 

handled or stored under sanitary conditions and is suitable for processing; and to 

employ such methods of handling raw materials for processing as may be 

necessary to conform to the sanitary requirements, and to process in accordance 

with good commercial practice. 

D. Coding - To code adequately each primary container of all products packed. 

Adequate coding will consist of, but is not limited to, marking each container with 

a legible, permanent series of numbers that will distinguish it from all other lots 

packed. 

E. Labeling - Not to use or permit use of any label on which reference is made to the 

U.S. grade on any product which has not been certified as meeting the 

requirements of that grade and meets the requirements of the regulations. 

F. Payment - To pay by check, draft, or money order drawn to the order of U.S. 

Department of Agriculture for the service covered herein within the due dates 

specified on bill. 

II. AMS agrees that with respect to: 

A. Services 
 

 

 

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l. To ascertain whether applicable sanitation requirements are met for plants 

requesting this type of service. AMS will perform initial and periodic 

sanitation inspections, and examine product samples if necessary to verify 

adherence to this provision. 

AMS reserves the right to increase the frequency of sanitation inspections 

if conditions indicate non-compliance with sanitation requirements. 

2. To promptly prepare and issue export certificate(s) upon receipt of the 

completed form, “Request for Export Certificate”. 

B. Charges 

To assess the applicable fee for the required micro analyses and charge for 

verification inspections in accordance with § 52.42 of the Regulations Governing 

Inspection and Certification of Processed Fruits and Vegetables and Related 

Products. 

III. Termination, Suspension, or Withdrawal of Service 

Export certification service will be provided at the designated plant(s) and will be continued until 

the service is suspended, withdrawn, or the agreement is terminated by: 

A. Mutual consent; 

B. Either party giving the other party 60 days' written notice specifying the date of 

suspension or termination; 

C. A written one-day's notice by AMS if the applicant fails to honor any invoice 

within 30 days after date of receipt, or if the applicant fails to maintain the 

designated plant in a sanitary condition or to use suitable raw material for 

processing; 

D. Bankruptcy of the applicant or closing out of business, or change in controlling 

ownership of the firm; or 

E. AMS at any time, acting pursuant to any applicable laws, rules or regulations, 

debarring the applicant from receiving any further benefits of the service. 

This application when approved will constitute an agreement between the 

undersigned and AMS in accordance with the terms and conditions provided 

herein. 
 

 

 

 

 

 

 

 

 

 

 

 

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APPROVED: APPROVED: 

________________________ 

NAME OF APPLICANT U.S.DEPARTMENT OF AGRICULTURE 

AGRICULTURAL MARKETING SERVICE 

SPECIALTY CROPS PROGRAM 

________________________ 

BY (signature) BY (signature) 

________________________ ________________________ 

TITLE TITLE 

________________________ ________________________ 

DATE DATE 

________________________ ________________________ 
 

 

 

 

 

 

 

 

 

 

 

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Example: Sanitation Form - Export Verification Service 

SANITATION FORM - EXPORT VERIFICATION SERVICE 

PLANT: 

LOCATION: 

PRODUCT(S) BEING PACKED: 

A. SANITATION PROGRAM 

YES NO 

1. Is there a planned sanitation program? 

2. Is there an adequate program to prevent rodents, birds, or animals 

on the premises, in the receiving area, and/or warehouse? 

3. Is there an adequate program to control insects on the premises, in 

the receiving area, processing area, and/or warehouse? 

B. PREMISES 

1. Are there significant deficiencies in the general appearance of the 

premises? 

2. Are weeds, trash, rubbish, unused machinery or “junk” a problem? 

3. Are there offensive odors? 

4. Is there a dust or soot problem? 

5. Is there a drainage problem? 

C. RECEIVING AREA 

1. Is the general appearance satisfactory? 

2. Is the area free from offensive odors? 

D. PLANT CONSTRUCTION AND DESIGN YES NO 

1. Is general appearance, construction and condition of the buildings 

satisfactory? 

2. Do floors, gutters or drains have sufficient slope and outlets to 

drain adequately? 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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3. Are buildings adequately ventilated so that all areas are kept 

reasonably free from excessive heat, steam, condensation, vapors, 

smoke or fumes? 

4. Are there leaks in the roof? 

5. Are there leaking pipes or valves? 

E. PROCESSING AREA, EQUIPMENT AND FACILITIES 

1. Is the general appearance satisfactory? 

2. Are the equipment and area structures free from flaking paint and 

rust? 

3. Is the area free from offensive odors? 

4. Are containers and utensils used in handling the product cleaned, 

stored and utilized in such a manner as to preclude an insanitary 

condition? 

5. Are product belts clean and in good condition? 

6. Are gutters and drains in good repair, functioning satisfactorily and 

properly fitted with grates and screens? 

7. Are plant facilities and equipment satisfactory with respect to 

absence of slime and/or mold buildup? 

8. When overflow sirup and brine are used, are they properly handled 

to avoid contaminating the products? 

9. Are window ledges, wall plates, beams, equipment, etc., free from 

lunch boxes, tools, and personal gear? 

F. TOILET FACILITIES YES NO 

1. Are toilet rooms clean, dry, and of good general appearance? 

2. Are all toilets, sinks, and faucets in good working condition? 

G. WAREHOUSE AND STORAGE FACILITIES 

1. Is the warehouse in good repair? 

2. Are the packaging, labeling, and storage areas neat and orderly? 

3. Are empty containers protected from dust and other sources of 

contamination? 

4. Are materials and supplies stacked in a manner to permit sanitation 

inspection? 

H. WASTE DISPOSAL 
 

 

 

 

 

 

 

 

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1. Is the general appearance of collecting area satisfactory? 

2. Is drainage in area(s) suitable? 

I. PERSONNEL 

1. Do employees wear suitable clothing, including effective head 

coverage? 

2. Are employees working in the processing area free from insecure 

jewelry (bracelets, dangling earrings, etc.)? 

3. Are employees working in direct contact with food, free from 

infected lesions or skin diseases? 

4. Is gum chewing and all uses of tobacco limited to designated areas 

away from the processing areas? 

5. Are other personnel habits such that will preclude contamination of 

the food? 

REMARKS SHEET 

NAME AND ADDRESS OF PLANT DATE 

ITEM 

(List by letter 

and number) 

REMARKS 

SIGNATURE 
 

 

 

 

 

 

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EXPORTS TO THE EUROPEAN UNION (EU) 

Certification of Apiculture Products for the EU 

Products That Require SCI Certificates 

Export certification by SCI is required on all apiculture products (honey, bee pollen, etc.) that are 

destined for the EU. The inspection and certification of apiculture products for the EU is a 

specialized program. Specific instructions can be found in the AIM document titled 

“EUROPEAN UNION (EU) REQUIREMENTS.” 

EXPORTS TO SOUTH KOREA 

Certification of frozen products for South Korea 

Certification for South Korea may be accomplished by having the sample submitted by the 

applicant, by the applicant requesting that the sample units be officially drawn, or by export 

verification service. The Korean government requires certification of frozen fruits and 

vegetables, and temperature declaration statement from the applicant. All frozen fruits and 

vegetables are required to be inspected prior to shipping. 

Temperature Requirements 

Temperature integrity and statement accuracy are the responsibility of the applicant. The 

requirement is that the product be frozen and maintained at -17.8 degrees C. The applicant will 

submit a letter that indicates compliance with temperature requirements. 

Certification 

Certificate forms SC-146, SC-147, and SC-149 are applicable. Applicants have the option of 

having the product graded to a U.S. Standard or restricting inspection to product condition. 

Note: Do not grade product to a U.S. Grade Standard or describe quality levels when inspection 

and certification is restricted to product condition. 

Information shown on the certificate will be determined on the type of certification requested and 

how the sample is obtained. The following examples indicate the information required for 

certificates issued for South Korea. 

Be certain to include in the REMARKS section of the certificate the following: 

A. Applicant's declaration of the number of units in the consignment, when applicable; and 

B. Declaration of temperatures (see the following examples). 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Example: Officially Drawn - Certified to Grade 

SOURCE OF SAMPLES 

Officially Drawn 

PRODUCT INSPECTED 

FROZEN BLUEBERRIES 

CODE MARKS ON CONTAINERS 

72552... 

PRINCIPAL LABEL MARKS 

“GARDEN Fresh Frozen Cultivated Blueberries 30 LBS net 13.61 kg Dist. by Garden Frozen Foods 

Baltimore, Maryland” 

Type - Cultivated 

GRADE: 

U.S. GRADE A or U.S. FANCY 

Average score: 94 points 

REMARKS: 

This certificate covers 1000 corrugated cases, 30 pounds each (30000 Pounds - Applicant's count and weight). 

Lot identified by code as shown and located at Deep Cold Storage, Baltimore, Maryland. Written statement 

from applicant states that product has been frozen at or below -17.8 degrees C., and the storage temperature 

was kept at or below -17.8 degrees C. 

Example: Officially Drawn - Certified to Condition 

SOURCE OF SAMPLES 

Officially Drawn 

PRODUCT INSPECTED 

FROZEN BLUEBERRIES 

CODE MARKS ON CONTAINERS 

72552... 

PRINCIPAL LABEL MARKS 

“GARDEN Fresh Frozen Cultivated Blueberries 30 LBS net 13.61 kg Dist. by Garden Frozen Foods 

Baltimore, Maryland” 

Condition: Product in good condition. 

Product appears fit for human consumption based on organoleptic testing only. 

GRADE: 

CERTIFICATE RESTRICTED: Inspection and certification restricted to product condition only at the request 

of the applicant. 

REMARKS: 

This certificate covers 1000 corrugated cases, 30 pounds each (30,000 Pounds - Applicant's count and weight). 

Lot identified by code as shown and located at Deep Cold Storage, Baltimore, Maryland. Written statement 

from applicant states that product has been frozen at or below -17.8 degrees C., and the storage temperature 

was kept at or below -17.8 degrees C. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Example: Officially Drawn - Certified to Condition - Multiple Products 

SOURCE OF SAMPLES 

Officially Drawn 

PRODUCT INSPECTED 

VARIOUS FROZEN FRUITS AND VEGETABLES 

CODE MARKS ON CONTAINERS 

See Below 

PRINCIPAL LABEL MARKS 

See Below 

PRODUCT CODE MARK LABEL NUMBER CASES (POUNDS) 

Cultivated Blueberries 72552 Garden 500 cases (15000 Pounds) 

Raspberries 72223 Freshie 200 cases (6000 Pounds) 

Blackberries 75443 Garden 300 cases (9000 Pounds) 

Peaches 80654 Terrace 200 cases (6000 Pounds) 

Condition: Product in good condition. 

Product appears fit for human consumption based on organoleptic testing only. 

GRADE: 

CERTIFICATE RESTRICTED: Inspection and Certification restricted to product condition only at the request of 

the applicant. 

REMARKS: 

This certificate covers 1200 cases, 30 pounds each (36,000 pounds - Applicant's count and weight). Lot 

identified by code as shown and located at Deep Cold Storage, Baltimore, Maryland. Written statement from 

applicant states that product has been frozen at or below -17.8 degrees C., and the storage temperature was kept at 

or below -17.8 degrees C. 

Example: Submitted by Applicant - Certified to Condition 

SOURCE OF SAMPLES 

Submitted by Applicant 

PRODUCT INSPECTED 

FROZEN SPINACH 

CODE MARKS ON CONTAINERS 

72254... 

PRINCIPAL LABEL MARKS 

“JUST PICKT Frozen Leaf Spinach, net weight 3 pounds. Distributed by Bird Frozen Foods Baltimore, 

Maryland” 

CONDITION: Product in good condition. 

Product appears fit for human consumption based on organoleptic testing only. 

GRADE: 

CERTIFICATE RESTRICTED: This certificate covers the examination of 1-3 pound container and does not 

officially represent any lot. Inspection and certification restricted to product condition only at the request of 

the applicant. 

REMARKS: 

Applicant declares this consignment is for 10,000 cases, 12/36 ounce cartons (270,000 pounds Applicant's 

count and weight). Written statement from applicant states that product was frozen at or below -17.8 degrees 

C., and the storage temperature was kept at or below -17.8 degrees C. 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 170 of 171 

Example: Submitted by Applicant - Certified to Condition - Multiple Products 

SOURCE OF SAMPLES 

Submitted by Applicant 

PRODUCT INSPECTED 

VARIOUS FROZEN FRUITS 

CODE MARKS ON CONTAINERS 

See Below 

PRINCIPAL LABEL MARKS 

See Below 

PRODUCT CODE LABEL CONTAINER SIZE 

Cultivated Blueberries 727734 Just Pickt 12/3 pound 

polybags 

Raspberries 988761 Everfresh 6/5 pound 

polybags 

Peaches 665231 Tree Fresh 12/2 pound 

polybags 

Condition: Product in good condition. 

Product appears fit for human consumption based on organoleptic testing only. 

GRADE: 

CERTIFICATE RESTRICTED: This certificate covers the examination of 3 sample units and does not officially 

represent any lot. Inspection and certification restricted to product condition only at the request of the applicant. 

REMARKS: 

Applicant declares this consignment is for 10,000 cases, (240,000 pounds - Applicants count and weight). 

Written statement from applicant states that product was frozen at or below -17.8 degrees C., and the storage 

temperature was kept at or below -17.8 degrees C. 

Example: Export Verification Service 

SOURCE OF SAMPLES 

----Not Applicable----

PRODUCT INSPECTED 

FROZEN WHOLE KERNEL CORN 

CODE MARKS ON CONTAINERS 

26L2; 26L3; 26L4; and 26L5... 

PRINCIPAL LABEL MARKS 

“Ace Frozen Cut Corn, Net Weight 40 ounces Distributed by West, Inc., Los Angeles, CA 90012” 

Product was produced in a facility meeting applicable U.S. Food and Drug Administration Good 

Manufacturing Practices. The above product is typically processed to a minimum of 90 degrees Centigrade 

(194 degrees Fahrenheit) and frozen and stored at -18 degrees Centigrade (0 degrees Fahrenheit). 

GRADE: 

Meets requirements for Export Verification Service to South Korea. 

REMARKS: 

Applicant declares this consignment is for 1600 cases 12/2-1/2 pound cartons (48,000 pounds, Applicant's 

count and weight). Lot identified by codes shown above and located in applicant's cold storage warehouse Los 

Angeles, California. Written statement from applicant states that product was frozen at or below -17.8 degrees 

C., and the storage temperature was kept at or below -17.8 degrees C. 
 

 

 

 

 

 

 

 

 

 

 

 

SCI Division Inspection Series Certification Manual 

Effective Date: November 2017 Page 171 of 171 

REFERENCE LINKS Version Date 

(Printed for distribution) 

7 CFR 46: __________ 

http://www.gpo.gov/fdsys/browse/collectionCfr.action?collectionCode=CFR. 

21 CFR 145.190, 146.187, 150.110: __________ 

http://www.gpo.gov/fdsys/browse/collectionCfr.action?collectionCode=CFR. 

Dairy Plants Surveyed and Approved for USDA Grading Service: __________ 

https://apps.ams.usda.gov/dairy/ApprovedPlantList/ 

USDA, APHIS Federal Phytosanitary Certificates are not issued for the 

listed products: __________ 

https://www.aphis.usda.gov/aphis/ourfocus/planthealth/sa_export/sa_faqs/faqs 

FDA Certificate of Free Sale for export items: __________ 

https://www.fda.gov/RegulatoryInformation/Guidances/ucm125789.htm 

Form SC-356, Application for Inspection and Certificate of Sampling: __________ 

https://www.ams.usda.gov/resources/sc356 

Form AD 112, Report of Unserviceable, Lost, Stolen, Damaged or 

Destroyed Property: __________ 

https://www.ocio.usda.gov/document/ad-112 

Form AMS 420, Receipt for Personal Property: __________ 

https://ems-team.usda.gov/sites/AMS/AMSFormsCatalog/AMS-420.pdf 

Checked Materials have been printed from the links in this Manual and included for 

reference.