Federal Register / Vol. 77, No. 53 / Monday, March 19, 2012 / Notices 16019 

DEPARTMENT OF DEFENSE 

Department of the Air Force 

[Docket ID: USAF–2012–0008] 

Privacy Act of 1974; System of 

Records 

AGENCY: U.S. Central Command 

(CENTCOM), DoD. 

ACTION: Notice To Add a System of 

Records. 

SUMMARY: The U.S. Central Command 

proposes to add a new system of records 

to its inventory of record systems 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended. 

DATES: This proposed action will be 

effective on May 18, 2012. unless 

comments are received which result in 

a contrary determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

• Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Evlyn Hearne, USCENTCOM CCJ6–RDF, 

7115 South Boundary Blvd., MacDill 

AFB, FL 33621–5101 or at (813) 529– 

3027. 

SUPPLEMENTARY INFORMATION: The U.S. 

Central Command notices for systems of 

records subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended, have 

been published in the Federal Register 

and are available from the address in 

FOR FURTHER INFORMATION CONTACT. The 

proposed system report, as required by 

5 U.S.C. 552a(r) of the Privacy Act of 

1974, as amended, was submitted on 

March 13, 2012 to the House Committee 

on Oversight and Government Reform, 

the Senate Committee on Governmental 

Affairs, and the Office of Management 

and Budget (OMB) pursuant to 

paragraph 4c of Appendix I to OMB 

Circular No. A–130, ‘‘Federal Agency 

Responsibilities for Maintaining 

Records About Individuals,’’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427). 

Dated: March 13, 2012. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

FCENTCOM 04 

SYSTEM NAME: 

Total Records Information 

Management System (TRIM) 

SYSTEM LOCATION: 

Headquarters, United States Central 

Command (USCENTCOM), CCJ6–RD, 

7115 South Boundary Boulevard, 

MacDill Air Force Base, FL 33621–5101. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Active duty military, retired military, 

contractors employed by USCENTCOM, 

Department of Defense civilians, 

Department of Defense retired civilians, 

Active and Retired military family 

members verified in the Defense 

Eligibility Enrollment Reporting System 

(DEERS), Individual Ready Reserve, 

Non-Appropriated Funds civilians, 

National Guard, National Guard retired 

personnel, Reserve personnel, Non-US 

citizens including military and civilian 

personnel, and individuals who are the 

subject of records in the system. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system encompasses a variety of 

records pertaining to all USCENTCOM 

and DoD functionality; individual name, 

Social Security Number (SSN), DoD ID 

Number, address, user account 

information that contains data such as 

names, usernames, unit assignments, 

locations, office symbols, telephone 

numbers, email addresses, and user 

roles; and also including information in 

the following categories: 

PERSONNEL: 

Records concerning military and DoD 

civilian personnel as they relate to 

general personnel data of member, his 

or her dependents, such as insurance, 

voting, citizenship, and handling 

responsibility for personal property. 

Records concerning methods and 

procedures for identifying skills and 

abilities of military personnel, testing, 

and awarding military occupational 

specialties for use in assignment to 

related duties and jobs. Also covered are 

records on appointment of officer 

personnel, enlistment and re-enlistment 

of enlisted personnel, recruiting 

activities, and other matters relating to 

military personnel at USCENTCOM. 

SECURITY: 

Records concerning identification, 

classification, downgrading, 

declassification, dissemination, and 

protection of defense information, 

storage and destruction of classified 

matter, industrial security, 

investigations involving compromise of 

classified information, access to 

classified data, and other matters 

pertaining to security; records covering 

the protection and preservation of the 

military, economic, and productive 

strength of the United States, including 

the security of the Government in 

domestic and foreign affairs and records 

concerning responsibilities, policies, 

functions, and procedures pertaining to 

security assistance. 

INFORMATION MANAGEMENT: 

Records concerning planning, 

policies, procedures, architectures, and 

responsibilities pertaining to 

information management; life cycle 

management of information systems; 

and records pertaining to all five 

Information Mission Area disciplines 

(communications, automation, records 

management, visual information, and 

publications and printing); records 

concerning policy, direction, planning, 

testing, and operation of 

communications and electronics 

systems, such as radio, telephone, 

teletypewriter, and radar. 

MEDICAL SERVICES: 

Composition, mission, responsibilities 

and functions of the USCENTCOM 

Medical Department and its related 

corps, administration and operation of 

USCENTCOM medical treatment 

facilities, medical, dental, and 

veterinary care, and medical, dental, 

and veterinary equipment and supplies. 

Logistics: These records concern 

logistics policies, procedures, and 

support covering supplies, equipment, 

and facilities in several different 

logistical areas. 

Administration: Administrative 

functions, such as control of office 

space, visits, attendance at meetings and 

conferences, gifts and donations, 

memorialization proceedings, and other 

support functions not specifically 

provided for in other series. 

EMERGENCY AND SAFETY: 

Actions involved in preparing for war 

or emergencies; bringing USCENTCOM 

to a state of readiness; assembling and 

organizing personnel, supplies, and 

other resources for active military 

service. USCENTCOM participation and 

support in matters of civil disturbance, 

disaster relief, and civil defense and 

emergency action; records concern 

administration of USCENTCOM safety 

program, which is directed toward 

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16020 Federal Register / Vol. 77, No. 53 / Monday, March 19, 2012 / Notices 

wide. Program responsibilities include 

conducting studies and surveys to 

determine unsafe practices and 

conditions. Also covers records on 

nuclear accidents and incidents. 

Legal Services: Judiciary boards and 

proceedings, decisions, opinions, and 

policies applicable to civil law and 

military affairs, international, foreign, 

procurement, and contract law, legal 

assistance for military personnel and 

their dependents, policies and 

procedures relative to patents, 

inventions, taxation, and land litigation 

involving USCENTCOM, trials by 

courts-martial, including pretrial, trial, 

and post-trial procedures, nonjudicial 

punishment, investigation, processing, 

settlement, and payment of claims 

against or on behalf of the Government 

when USCENTCOM is involved. 

FINANCIAL AUDIT: 

Policies, procedures, direction, and 

supervision of financial functions, 

including budgeting, accounting, 

funding, entitlement, pay, expenditures, 

USCENTCOM Management Structure 

and fiscal code, and related reporting. 

Records concerning authority, 

responsibilities, organization, and 

policies relating to auditing service in 

USCENTCOM, action requested on 

USCENTCOM Audit Agency reports, 

and audit procedures for nonappropriated and similar funds. 

Quality Assurance and Quality 

Control: Environmental management 

records, including programs, policies, 

instructions, and activities; matters 

affecting the quality of the environment, 

such as impact on the atmosphere, 

natural resources, water, and the 

community. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

10 U.S.C. 8013, Secretary of the Air 

Force; 10 U.S.C. 5013, Secretary of the 

Navy; 5 U.S.C. 301, Departmental 

Regulations; 44 U.S.C. 3301–3314, the 

Federal Records Act; E.O. 13526, 

Classified National Security Information 

Memorandum; DoDD 5015.2, DoD 

Records Management Program; 

5760.01A, Vol I, Joint Staff and 

Combatant Command Records 

Management Manual; CENTCOM 

Regulation 25–50, Records Management 

Policy; and E.O. 9397 (SSN), as 

amended. 

PURPOSE(S): 

To manage and archive the long-term 

and permanent records providing core 

information technology to records 

management support programs. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records contained therein may 

specifically be disclosed outside the 

DOD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ apply 

to this system. 

Note: This system of records contains 

individually identifiable health information. 

The DoD Health Information Privacy 

Regulation (DoD 6025.18–R) issued pursuant 

to the Health Insurance Portability and 

Accountability Act of 1996, applies to most 

such health information. DoD 6025.18–R may 

place additional procedural requirements on 

the uses and disclosures of such information 

beyond those found in the Privacy Act of 

1974 or mentioned in this system of records 

notice. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records and electronic storage 

media. 

RETRIEVABILITY: 

By individual’s name, Social Security 

Number (SSN), subject matter, or title of 

record. 

SAFEGUARDS: 

Records are maintained in a 

controlled facility. Physical entry is 

restricted by the use of locks, guards, 

and is accessible only to authorized 

personnel. Access to records is limited 

to person(s) responsible for servicing the 

record in performance of their official 

duties and who are properly screened 

and cleared for need to know. Access to 

computerized data is restricted by 

passwords; users must have a common 

access card (CAC) to access the data. 

RETENTION AND DISPOSAL: 

Data stored digitally within the 

system is retained until access is no 

longer required. Backup (paper) files are 

maintained only for system restoration 

and are not used to retrieve individual 

records. Computer records are destroyed 

by erasing, deleting or overwriting. 

Records are destroyed by shredding, 

pulping, macerating or burning. 

SYSTEM MANAGER(S) AND ADDRESS: 

Headquarters, United States Central 

Command (USCENTCOM), CCJ6–RD, 

7115 South Boundary Boulevard, 

MacDill AFB, FL 33621–5101. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to 

Headquarters, United States Central 

Command (USCENTCOM), CCJ6–RD, 

7115 South Boundary Boulevard, 

MacDill AFB, FL 33621–5101. 

For verification purpose, written 

requests must include individual’s full 

name, any details which may assist in 

locating records and their signature. The 

individual should also reasonably 

specify the record contents being 

sought. 

RECORD ACCESS PROCEDURES: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to 

Headquarters, United States Central 

Command (USCENTCOM), CCJ6–RD, 

7115 South Boundary Boulevard, 

MacDill AFB, FL 33621–5101. 

For verification purpose, written 

requests must include individual’s full 

name, any details which may assist in 

locating records and their signature. The 

individual should also reasonably 

specify the record contents being 

sought. 

CONTESTING RECORD PROCEDURES: 

The USCENTCOM rules for assessing 

records, for contesting and appealing 

initial agency determinations may be 

obtained from Headquarters, United 

States Central Command 

(USCENTCOM), CCJ6–RD, ATTN: 

Freedom of Information and Privacy, 

7115 South Boundary Boulevard, 

MacDill AFB, FL 33621–5105. 

RECORD SOURCE CATEGORIES: 

Information is obtained from 

individuals and other Federal, state and 

local agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

During the course of records 

management, exempt records from other 

systems of records may become part of 

this system. To the extent that exempt 

records from those other systems of 

records are entered into this system, the 

USCENTCOM hereby claims the same 

exemptions for the records from those 

other systems that are entered into this 

system, as claimed for the original 

system of records which they are a part. 

An exemption rule for this record 

system has been promulgated in 

accordance with the requirements of 5 

U.S.C. 553(b)(1), (2), and (3); and 32 

CFR part 806b. For additional 

information contact the system manager. 

[FR Doc. 2012–6488 Filed 3–16–12; 8:45 am] 

BILLING CODE 5001–06–P 


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