This section of the FEDERAL REGISTER

contains documents other than rules or

proposed rules that are applicable to the

public. Notices of hearings and investigations,

committee meetings, agency decisions and

rulings, delegations of authority, filing of

petitions and applications and agency

statements of organization and functions are

examples of documents appearing in this

section.

Notices Federal Register

44207 

Vol. 77, No. 145 

Friday, July 27, 2012 

AGENCY FOR INTERNATIONAL 

DEVELOPMENT 

Privacy Act of 1974, System of 

Records 

AGENCY: United States Agency for 

International Development. 

ACTION: Notice of new system of records. 

SUMMARY: The United States Agency for 

International Development (USAID) is 

issuing public notice of its intent to 

establish a new system of records 

maintained in accordance with the 

Privacy Act of 1974 (5 U.S.C. 552a), as 

amended, entitled ‘‘USAID–33 Phoenix 

Financial Management System’’. This 

action is necessary to meet the 

requirements of the Privacy Act to 

publish in the Federal Register notice of 

the existence and character of record 

systems maintained by the agency (5 

U.S.C. 522a(e)(4)). 

DATES: Public comments must be 

received on or before September 3, 

2012. Unless comments are received 

that would require a revision; this 

update to the system of records will 

become effective on September 10, 

2012. 

ADDRESSES: You may submit comments: 

Paper Comments 

• Fax: (703) 666–5670. 

• Mail: Chief Privacy Officer, United 

States Agency for International 

Development, 2733 Crystal Drive, 11th 

Floor, Arlington, VA 22202. 

Electronic Comments 

• Federal eRulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions on the Web site for 

submitting comments. 

• E-mail: privacy@usaid.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact, 

USAID Privacy Office, United States 

Agency for International Development, 

2733 Crystal Drive, 10th Floor, 

Arlington, VA 22202. E-mail: 

privacy@usaid.gov. 

SUPPLEMENTARY INFORMATION: The 

Phoenix Financial Management System 

is being established as an Agency-wide 

system of record as it is required to 

collect, maintain or store personal data 

requiring protection under the Privacy 

Act. It is USAID’s core financial 

management system and accounting 

system of record. Phoenix enables 

USAID to effectively and efficiently 

analyze, allocate and report on US 

foreign assistance funds. Phoenix 

includes modules such as General 

Ledger, Accounts Payable, Accounts 

Receivables, and Budget Execution, 

which are required to perform necessary 

accounting operations. Phoenix falls 

under strict regulatory audit 

requirements from the Office of 

Management and Budget, as well as the 

General Accountability Office. 

Dated: July 13, 2012. 

William Morgan, 

Chief Information Security Officer—Chief 

Privacy Officer. 

USAID–33 

SYSTEM NAME: 

Phoenix Financial Management 

System. 

SECURITY CLASSIFICATION: 

Sensitive But Unclassified. 

SYSTEM LOCATION(S): 

Global Financial Service Center 

(GFSC—DoS), 1969 Dyess Ave, Building 

A, Computer Room 2A228, Charleston, 

SC 29405. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

This system contains records of 

current employees, contractors, personal 

service contractors (PSCs), consultants, 

partners, and those receiving foreign 

assistance funds. 

CATEGORIES OF RECORDS COVERED BY THE

SYSTEM: 

This system contains USAID 

organizational information. Phoenix 

imports the following data elements 

from NFC Payroll files for Personnel 

Services Contractors (PSC) and direct 

hires: name, social security number, 

details of payroll transactions and work 

phone numbers. Phoenix imports the 

following data elements from the E2 

Travel system for each traveler: name, 

date of travel (month/year) and 

destination. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Privacy Act of 1974 (Pub. L. 93–579), 

sec. 552a (c), (e), (f), and (p). 

PURPOSE(S): 

Records in this system will be used: 

(1) The payroll information is used to 

associate PSC payroll-related payments 

with their contracts and track direct hire 

payroll payments in the system in order 

to produce 1099 files. If this information 

is not imported form NFC to Phoenix, 

then USAID cannot comply with IRS 

regulations to maintain and produce 

1099s. 

(2) The travel information is used to 

associate E2 travel records with Phoenix 

accounting information regarding travel 

authorization and funding. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

These records are not disclosed to 

consumer reporting agencies. 

ROUTINE USE OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

USAID may disclose relevant system 

records in accordance with any current 

and future blanket routine uses 

established for its record systems. These 

may be for internal communications or 

with external partners. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Electronic records are maintained in 

user-authenticated, password-protected 

systems. 

RETRIEVABILITY: 

All records are accessed only by 

authorized personnel who have a need 

to access the records in the performance 

of their official duties. Information is 

retrieved by name or by a system 

specific ID (Vendor ID, Traveller ID, 

etc.). SSN is not employed as a key, but 

only present for tax reporting purposes. 

SAFEGUARDS: 

Administrative, managerial and 

technical controls are in place. Phoenix 

has a current C&A in place. Phoenix is 

secured through access control provided 

to only those individuals with a need to 

know within the Agency. Further, 

access to the PII is limited to the staff 


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44208 Federal Register / Vol. 77, No. 145 / Friday, July 27, 2012 / Notices 

within the CMP and CAR divisions. 

Phoenix is maintained by the US 

government, not contractors. 

RETENTION AND DISPOSAL: 

Records are retained using the 

appropriate, approved National 

Archives Records Administration 

-Schedules for the type of record being 

maintained. 

SYSTEM MANAGER(S) AND ADDRESS: 

David Ostermeyer, United States 

Agency for International Development, 

U.S. Department of State Annex 44, 455, 

301 4th Street SW., Washington, DC 

20547. 

NOTIFICATION PROCEDURES: 

Individuals requesting notification of 

the existence of records on them must 

send the request in writing to the Chief 

Privacy Officer, USAID, 2733 Crystal 

Drive, 11th Floor, Arlington, Va. 22202. 

The request must include the 

requestor’s full name, his/her current 

address and a return address for 

transmitting the information. The 

request shall be signed by either 

notarized signature or by signature 

under penalty of perjury and reasonably 

specify the record contents being 

sought. 

RECORD ACCESS PROCEDURES: 

Individuals wishing to request access 

to a record must submit the request in 

writing according to the ‘‘Notification 

Procedures’’ above. An individual 

wishing to request access to records in 

person must provide identity 

documents, such as government-issued 

photo identification, sufficient to satisfy 

the custodian of the records that the 

requester is entitled to access. 

CONTESTING RECORD PROCEDURES: 

An individual requesting amendment 

of a record maintained on himself or 

herself must identify the information to 

be changed and the corrective action 

sought. Requests must follow the 

‘‘Notification Procedures’’ above. 

RECORD SOURCE CATEGORIES: 

The records contained in this system 

will be provided by and updated by the 

individual who is the subject of the 

record. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: July 13, 2012. 

Meredith Snee, 

Privacy Analyst. 

[FR Doc. 2012–17975 Filed 7–26–12; 8:45 am] 

BILLING CODE P 

DEPARTMENT OF AGRICULTURE 

Submission for OMB Review; 

Comment Request 

July 24, 2012. 

The Department of Agriculture has 

submitted the following information 

collection requirement(s) to OMB for 

review and clearance under the 

Paperwork Reduction Act of 1995, 

Public Law 104–13. Comments 

regarding (a) Whether the collection of 

information is necessary for the proper 

performance of the functions of the 

agency, including whether the 

information will have practical utility; 

(b) the accuracy of the agency’s estimate 

of burden including the validity of the 

methodology and assumptions used; (c) 

ways to enhance the quality, utility and 

clarity of the information to be 

collected; (d) ways to minimize the 

burden of the collection of information 

on those who are to respond, including 

through the use of appropriate 

automated, electronic, mechanical, or 

other technological collection 

techniques or other forms of information 

technology should be addressed to: Desk 

Officer for Agriculture, Office of 

Information and Regulatory Affairs, 

Office of Management and Budget 

(OMB), 

OIRA_Submission@OMB.EOP.GOV or 

fax (202) 395–5806 and to Departmental 

Clearance Office, USDA, OCIO, Mail 

Stop 7602, Washington, DC 20250– 

7602. Comments regarding these 

information collections are best assured 

of having their full effect if received 

within 30 days of this notification. 

Copies of the submission(s) may be 

obtained by calling (202) 720–8681. 

An agency may not conduct or 

sponsor a collection of information 

unless the collection of information 

displays a currently valid OMB control 

number and the agency informs 

potential persons who are to respond to 

the collection of information that such 

persons are not required to respond to 

the collection of information unless it 

displays a currently valid OMB control 

number. 

Rural Business—Cooperative Service 

Title: Agriculture Innovation Centers. 

OMB Control Number: 0570–0045. 

Summary of Collection: The Farm 

Security and Rural Investment Act of 

2002 (Pub. L. 107–171, signed May 13, 

2002) authorized the Secretary of the 

U.S. Department of Agriculture (USDA) 

to award grant funds for agriculture 

innovation centers, a demonstration 

program under which agricultural 

producers are to be provided with 

technical and business development 

assistance enabling them to establish 

businesses producing and marketing 

value-added products. The Food, 

Conservation, and Energy Act of 2008 

reauthorized the program through 2012. 

This program is administered by 

Cooperative Programs within USDA’s 

Rural Development. 

Need and Use of the Information: 

Information is collected by Rural 

Development State and Area office staff, 

as delegated, from applicants and 

grantees. Cooperative Programs uses the 

collected information to confirm that 

the applicant and use of funds meet the 

eligibility requirements for the program 

as well as to assess the quality of the 

proposed project. Grantees are required 

to submit financial status and 

performance reports to confirm that 

progress is being made toward achieving 

the stated goals of the project. A final 

report is submitted at the completion of 

the grant agreement. Centers may be 

non-profit corporations, for-profit 

corporations, institutions of higher 

learning, and consortia of the 

aforementioned entities. 

Description of Respondents: Not-forprofit Institutions; Business or other forprofit. 

Number of Respondents: 2. 

Frequency of Responses: Reporting: 

Semi-annually. 

Total Burden Hours: 88. 

Charlene Parker, 

Departmental Information Collection 

Clearance Officer. 

[FR Doc. 2012–18357 Filed 7–26–12; 8:45 am] 

BILLING CODE 3410–XT–P 

DEPARTMENT OF AGRICULTURE 

Submission for OMB Review; 

Comment Request 

July 24, 2012. 

The Department of Agriculture has 

submitted the following information 

collection requirement(s) to OMB for 

review and clearance under the 

Paperwork Reduction Act of 1995, 

Public Law 104–13. Comments 

regarding (a) Whether the collection of 

information is necessary for the proper 

performance of the functions of the 

agency, including whether the 

information will have practical utility; 

(b) the accuracy of the agency’s estimate 

of burden including the validity of the 

methodology and assumptions used; (c) 

ways to enhance the quality, utility and 

clarity of the information to be 

collected; (d) ways to minimize the 

burden of the collection of information 

on those who are to respond, including 

through the use of appropriate 

automated, electronic, mechanical, or 


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