1 

# ChemStewards ® 

# 101 Training2 

# Topics

• What is ChemStewards?

• Program Content and Overview

• Key Dates

• Benefits

• Member Resources

• Questions3 

# What is ChemStewards?

• An industry

- developed Environmental, Health, Safety & Security (EHS&S) program

• Designed to meet the needs of the Batch, Custom and Specialty Chemical Industry

• Mandatory for SOCMA Active Members

• Third party verification program4 

# ChemStewards Commitment to Performance Improvement

Each active member agrees as a condition of membership to implement a performance improvement program with respect to operations and activities in the U.S.

– Endorsed by SOCMA’s Board of Governors

– Members commit to the program through Core Principles signed by the CEO or President5 

# ChemStewards ® 

# Core Principles Overview

• Members commit to principles covering:

– Stakeholder communications and transparency

– Product stewardship

– EHS&S in operating and planning

– Employee training, awareness and involvement

– Sustainability6 

# ChemStewards ® 

# Sustainability Overview

• Defined by SOCMA as: Meeting the needs of the global economy and improving the quality of life through developing and/or continuously improving chemical products and processes while practicing environmental and human health stewardship for current and future generations.”

• Not an official core principle, but is the basis for all elements of the CSMS.

• Recent development includes a Sustainability Award and capturing Greenhouse Gas Emissions7 

# ChemStewards ® 

# Program Summary

Three Tiered Program With Key Performance Requirements Per Tier

Components Fundamentals Tier [Tier 1] Enhanced Performance Tier [Tier 2] Excellence Tier [Tier 3

- Merit Based]

Core Principles Signed by CEO or President

Management System Focus on 6 Core and Regulatory Based Elements Full MS Implementation Full MS Implementation Plus Completion of a Third

- Party EHS&S Management System Verification Security Security Vulnerability Analysis, Countermeasures, Verification*

Metrics Annual Report of:

 Toxic Release Inventory (TRI)

 OSHA Recordable Rate

 Number of Process Safety Incidents

 Greenhouse Gas Emissions

 Production Annual Report of Tier 1 Metrics plus

 Energy Usage

 Hazardous Waste

Generation

 Employee Training

 Product Stewardship Annual Report of Tier 2 Metrics

**Eligibility Based on Achieving Established Performance Goals

Verification Year 1

- Self Assessment (PEV)
Year 2

- Document Review
Year 3

- Onsite Audit; Certification Granted8 

# ChemStewards ® 

# Security Overview

• Obligations

– Security Vulnerability Assessment [SVA] if not regulated under DHS’s CFATS

• If not regulated under CFATS, you must complete SOCMA’s SVA



### – Identification of Counter Measures

– Verification of Counter Measures [Only if under EPA’s Risk Management Program (RMP)] Using Outside Local Agency

– Expected that the facility has a Site Security Plan [SSP]9 

# CSMS Verification Security Vulnerability Assessment

Security Hazards and Risks

• The SOCMA security vulnerability analysis [SVA] can be accessed and completed in the ChemStewards Portal www.portal.chemstewards.com 

### This tool contains guidance on how to identify security hazards, can be used to help facilities analyze potential vulnerabilities and consider where resources will be the most effective.10 

# ChemStewards ® 

# Management System Overview

• Facility based program that incorporates corporate support functions

• Checklist approach, not a technical specification

• Utilizes the Plan/Do/Check/Act model for continual improvement11 

# ChemStewards ® 

# Metrics Overview

Fundamentals

Tier 1 Enhanced Performance

Tier 2 Excellence

Tier 3

• TRI

- Toxic Release Inventory (Air, Water and Land Releases)

• OSHA Recordable Rate

• Number of Process Safety Incidents

• Greenhouse Gas Emissions • Tier 1 Metrics

PLUS

• Energy Usage [per pound]

• Hazardous Waste Generated [per pound]

• Training

• Product Stewardship • Tier 2 Metrics

• Eligibility Based on Achieving Specific Low Level Numbers on a Three

- Year Rolling Average * Metrics Reported Annually12 

# ChemStewards ® 

# Verification Overview

Fundamentals Tier Enhanced Performance Tier Excellence Tier

• Program Element Verification (PEV)

– Self Assessment

• Third

- Party Document Review

• Third

- Party Onsite Audit

• Onsite Review Cycles Every 3 Yrs • Same as the Fundamentals Tier • Same as the Fundamentals Tier

• Qualifying Metrics13 

# Path to Initial ChemStewards Certification

Year 1

– Program Element Verification & Security Vulnerability Assessment Year 2

- Document Review Year 3

- Onsite Audit14 

# Year 1: CSMS Verification

Program Element Verification

• CS001: Program Element Verification Procedure

- Fundamentals Tier and Enhanced Performance Tier

– A self assessment of a facility’s EHS&S Management System

– Used by a member as a “gap analysis” to determine what is required for acceptable implementation

– Reported to SOCMA as “yes” or “no”, not pass or fail

– Required for each facility

– One time event completed in the first year15 

# Year 2: CSMS Verification

Document Review

• CS002: Document Review Procedure

- Procedure

- Fundamentals Tier And Enhanced Performance Tier

– Off

- Site review of a member’s CSMS by ChemStewards certified third party auditor

– Member submits a completed checklist along with documentation to the verifying auditor

– Audit will result in a “Pass”, “Pass Conditionally” or “Fail” for each element question

– 4

- 6 hour limit based on tier level; one time event

– Non

- conformances [Pass

- Conditionally and Fail] are to be addressed within 6 months of the audit16 

# Year 3: CSMS Verification

Onsite Verification

• CS003: Onsite Verification Procedure

Fundamentals Tier, Enhanced Performance Tier and Excellence Tier

– Onsite audit performed by an ChemStewards certified third party auditor

– Limited to 8 hours onsite

– Will result in a “Pass”, “Pass Conditionally” or “Fail”

– Non

- conformances [Pass

- Conditionally or Fail] are to be addressed within 6 months of the audit.

– Certificate issued to facility following verification of CSMS status

– Good for 3 years17 

# CSMS Verification

Arrangements

• CS004:ChemStewards Verification Arrangements Procedure for Document Review and Audits

– Contractual Arrangements

• Initiated between member facility and CSMS auditor

• Coordinators communicate with the auditor about logistics

• Cost is based on audit hours plus travel expenses for the onsite audit



### – Quality Assurance Of Audits

• Periodic witnessed audits

• Member facility evaluates audits and auditor

• Auditor approval can be rescinded, if deemed necessary

• BEAC certified with industry experience.18 

# Path to ChemStewards Recertification

Year 1

– No

obligations Year 2

– Security Vulnerability Assessment Year 3

- Onsite Audit19 

# ChemStewards Scorecards

• Contents

– Means to verify completion dates for facility

– Tracking of individual information



## • Submitted to Facility Annually

• Can be requested from the CS team at any point throughout the year20 

# ChemStewards Score Cards

ChemStewards Status Update Member Company Info Co. Name CS Coordinator Title Address

Phone

Email Obligations Facility Name Facility Name ChemStewards Start Date 01/01/2006 01/01/2006
ChemStewards Tier Tier_2 Tier_3 RMP and/or PSM Both PSM Core Principles Signed Complete Complete Security: Security Vulnerability Analysis Complete Complete Security: Countermeasures Implemented Complete Complete Security: Countermeasures Verified Complete N/A Management System: Self Assessment (PEV) Complete Complete Management System: Document Review Complete Complete Management System: Onsite Audit 10/05/2010 Complete Management System: Onsite Recertification TBD 1/21/2012 Metrics: 2006 Complete Complete Metrics: 2007 Complete Complete Metrics: 2008 Complete Complete Metrics: 2009 Complete Complete Site

- specific Certifications21 

# Excellence Tier (Tier 3)

“For Excellent Performers”22 

# How To Get into the Excellence Tier?

• Sign Core Principles

• Complete Security Requirements

• Meet Specific Metrics Obligations and Requirements Annually

• Complete a 3 rd 

## Party Verification of EHS&S MS at the Enhanced Performance Level23 

# Benefits of ChemStewards

• Building a strong EHS&S Management System

• Gaining recognition for EHS&S efforts

• Return on investment

• Stepping

- stone approach to implementation

• Assists in establishing community stakeholders Let your community know of your commitment to EHS&S



### • Networking with industry peers24 

# Resources Available

• CSMS Implementation Manual • Chemical Services Directory (CSD)

– Online resource tool • CSMS procedures • Committees focusing on specific areas of EHS&S interest • Training & awareness through webinars, teleconferences, seminars such as Global Chem and Security Summit • Regulatory tools such as TSCA manual, Security Vulnerability Assessment manual, and VCAT • ChemStewards Integrated Management System (CIMS) • Operator Training Manual • SOCMA Q&A Page among CS members • Facility and auditor checklists with a CSMS Verification Objectives Document • Member networking at annual regional meetings & awards dinner
• Press assistance25 

# Recognition Opportunities

ChemStewards® has numerous options of providing recognition to member companies. Some of these include but are not limited

to member employee’s efforts, peer recognition, community, and industry recognition. Some examples are:

• Annual Performance Improvement Awards Program • Certification announcements
• Case Studies
• Press Releases • Certificate of Conformance and Flag • Web site recognition
• Social media • Agency recognition
• Excellence Merit Tier Announcements26 

# SOCMA’s Members Only Resource Center27 

# Accessing ChemStewards **Portal (Optimization)**

http://portal.chemstewards.com28 

# Accessing ChemStewards **Portal (Optimization)**

http://portal.chemstewards.com The ChemStewards® Optimization website is an efficient environmental, health, safety and security (EHS&S) management system that allows our members to save time and money by having all ChemStewards and related EHS&S documents in a centralized, web

- based repository. Data entry and ease of use will increase productivity for those responsible for managing this important function.

The new website, which includes all ChemStewards historical data, also allows you the option of sharing more EHS&S information with employees and auditors, thereby lowering costs and ensuring a more efficient dissemination of vital EHS&S information. To get a password click on “Request a Password.”

A Quick Start Guide and complete User Guide can be found under the Help menu. Coming soon, a training session and video will be published to the site to assist users with common and frequent site tasks.29 

# The Performance Improvement (PI)Awards

• The PI Awards are sponsored by the ChemStewards Program and recognize a facility’s outstanding commitment and efforts toward continuous improvement in EHS&S practices.

• It is based on the ChemStewards Core Principles (Stakeholder Communications, Product Stewardship, EHS&S in Planning and Operations, Employee Training and Engagement and Resource Management.) Awards are categorized by Gold, Silver, and Bronze. The Awards are Facility based , not Company.

• Another aware included in the program is the Sustainability Award30 

# The Performance Improvement (PI)Awards

• The PI Award Winners are Recognized at SOCMA’s Annual Dinner in New York City December 8th

• Winners receive a plaque with their Company/Facility name and area of excellence stated on the plaque

• Photo with President & CEO of SOCMA

• Media Coverage

• Press Release Templates to distribute in their Community31 

# The Performance Improvement Awards

• Gold Winners

– Must be Tier III

– Must excel in all five Core Principles

– If a facility does not excel in all the Core Principles they will automatically be judged in the Silver Category



# • Silver Winners

– Must excel in at least two areas of the five Core Principles (For example, you must complete a minimum of two sections of questions to be eligible for a Silver Award.)

– Maximum of two silver awards per facility



# • Bronze Winners

– Must excel in one area of the five Core Principles

– Maximum of one bronze award per facility



### * Please Note: not every application wins an award.32 

# SOCMA Marketplace

SOCMA's Marketplace & Chemical Services Directory is a vast resource pool for companies that use specialty and fine chemicals or custom chemical services.

Search over 200 companies, 24 hours a day, 7 days a week, by: 400+ Reactions and Chemistries, 200+ Manufacturing and Service Capabilities,Toll capacities, Certifications, Awards, Products, Industries and Markets Served, Equipment, Geographic location and more!

SOCMA’s Marketplace & Chemical Services Directory will allow you to do business with companies providing top

- notch specialty and fine chemical products and services33 

# ChemStewards Q&A Page

• Post a question to members to share their answers, suggestions and comments, anonymously

• Provides a framework for members to interact more frequently based on other similar interests and ideas

• Located in the ChemStewards Portal34 

# ChemStewards Auditors Featured:35 

# ChemStewards Brand Awareness36 

# Certified Facilities

Nease Corporation

- Harrison, OH Baker Hughes, Taft Manufacturing

– Taft, CA TCI America

- Portland, OR37 

# • Logo can be used by all Active Members



# • Available for downloading on website www.chemstewards.com



# • We encourage you to include this on your website and publications38 

# ChemStewards Brand Awareness Dixie Chemical employees proudly display their commitment to ChemStewards by wearing patches on their uniforms. SOCMA’s ChemStewards team thought the patches, initiated by Dixie Chemical, were a great idea. SOCMA now has similar patches available for member facilities’ employees so they, too, can show their support for the ChemStewards program39 

# ChemStewards Brand Awareness

– Patches and Hard Hat Stickers40 

# ChemStewards Tools41 

# 2015 White Paper

• The ChemStewards® White Paper is available

on the SOCMA web site www.SOCMA.com

.

• Working document that will be updated as ChemStewards® continues to develop.42 

# SOCMA’s Operator Training Manual for Chemical Manufacturers43 

# Features of the Chemical Operator Training Manual:

• No Customization Needed

– Adaptable to your Facility

• Excellent Resource

– Guidance of Systems, Practices and Processes

• Assists in OSHA Compliance

– if Certified under Process Safety Management (PSM)

• Includes Extensive Amount of Materials

– PowerPoint Presentations, Testing Materials, Lesson Plans, etc.44 

# Chapter Titles:

– Basic Safety

– Basic Skills: Mathematics/Chemistry/Energy Conversion

– Process Safety Management

– Basic Skills II: Property, Pressure, Temperature, Vapor/Liquid

– Unit Operations – Plant Economics

– Environmental Operations

– Reactor Systems

– Reactor Operations

– Plant Equipment

– Utilities

– Reactor Auxiliary Equipment

– Control Systems

– OSHA Safety Compliance

*Each chapter includes lesson plans, testing materials and PowerPoint Presentations *Great way to improve a facility’s operations45 

# Interested?

NEW! Online Version:
SOCMA Members : $79/month for 25 individual users

Non

- members : $2,495 per year plus $79/month for 25 individual

users

PDF Version: SOCMA Members : FREE to download chapters online (www.socma.com) or $350 to mail a hard copy (includes shipping); FREE annual updates

Non

- members : $2000 for the first year; $100 annual updates

“ SOCMA’s Operator’s Training Manual is a valuable resource that can be used to provide a high, consistent level of training for operators and will result in improved operations at the plant.”

- SOCMA Member46 

# 2015 National Chemical Safety Symposium

– hosted by ChemStewards

October 20

- 21, 2015 Houston Marriott West Loop by the Galleria Houston, TX

• October 20 th 

### : Risk Management Workshop (2pm

- 6pm)

• Led by Jerry Jones from the AIChE Center for Chemical Process Safety (Reception honoring ChemStewards 10 year Anniversary to follow)



### • October 21 st 

### : Chemical Safety Symposium (8am

– 5pm )

http://www.socma.com/events47 

# ChemStewards ® 

# Team

• Holland Jordan

– Managing Director, (202) 721

- 4162

– jordanh@socma.com



### • Molly Kolodzinski

– Manager, (202) 721

- 4134

– kolodzinskim@socma.com



### • Emylyn Noma

– Assistant Manager , (202) 721

- 4197

– nomae@socma.com48 

# Stay Connected!

The ChemStewards Network provides regular updates on the latest ChemStewards events, announcement, updates, and more. If you have anyone from your facility who ought to be on it, please send their
Name
Title
Email Company Mailing address
Phone number

to the ChemStewards team. They’ll receive emails, monthly e

newsletters, and more.49 

# Questions?

Visit www.chemstewards.com