ATTACHMENT 2 **Guidance for Identifying Eligible Institutions and Counting Children Part I**  **- Local Institutions**  1. Id entify

eligible institutions. In order to be eligible to be counted, a child age 5 through 17 must live in a locally

operated facility that meets the definition of an institution for neglected children, an institution for delinquent children, or an adult correctional institution as provided in section 1432(1) and (4) of the Title I statute. It is not necessary to designate a child as neg lected or delinquent because if he or she is between ages 5 and 17 and is in an institution that meets the definitions, that child would be eligible to be counted. 2. Report the October 2014 caseload data for children in eligible institutions. The State educational agency

(SEA) must report only

the number of children who were not counted in the enrollment data for the State agency N or D program and live in an eligible institution for at least one day

during a 30 consecutive day period, at least one day

o f which falls within the month of October 2014

. 3. Submit a separate count of children for each local educational agency ( LE A ) in the following categories of institutions: (A list of L EAs for y our State showing identification codes will be sent to you el ectronically.)

 Local institutions for neglected children (see the definition in section 1432(4)(A) of the Title I statute).

 Local institutions for delinquent children (see section 1432(4)(B)). In this category also include children in local adult correc tional institutions (see the definition of the term in section 1432(1)). Although detailed information for each institution is not required, it may be helpful to provide this guidance to the individual institutions. Please note that the category of an in stitution should not change from y ear to y ear unless there has been an official change in the purpose for which the institution is operated. For example, if an institution is operated for the care of neglected children, but the majority of the children re siding in the institution during October are children adjudicated to be delinquent, the children in that institution should still be reported as neglected children until its charter or purpose is officiall y changed to show that it is an institution operate d for the care of delinquent children. Consistency in reporting from y ear to y ear is necessary because changing the category

of an institution each y ear based on the category of the majority

of children served affects the hold

- harmless allocations and eli gibility under the Title I, Part A formulas. 4. Count only

children ages 5 through 17. 5. Verify the accuracy

of the data to be submitted. Compare the October 2014 data to the data that were submitted last y ear. If there is a large increase or decrease in an L EA count, the**Guidance for Identifying Eligible Institutions and Counting Children (continued)**

2 SEA should identify

the reason. For example, did a new institution begin operation? Did an institution close? Do new institutions meet eligibility requirements? Were October caseload data reported correctly? Were only children ag es 5 through 17 reported in the count? While it is not necessary

to submit documentation to support the accuracy of the data, the SEA should be prepared to respond if questions arise when ED verifies the counts. **Part II -**  **State -**  **Operated or Supported Inst itutions**  1. Id entify

eligible institutions or community day programs for N or D children for which a State agency

is responsible for providing free public education and is actually providing a regular program of instruction as defined in §200.90(b) of the Title I regulations. Institutions for neglected children and institutions for delinquent children are also defined in §200.90(b) of the Title I regulations. The average length of stay in an institution for neglected or delinquent children must be at lea st 30 day s. Adult correctional institutions are defined in section 1432(1) of the Title Istatute, and community day programs are defined in section 1432(3). A child must be in an eligible institution or community day program in order to be counted. 2. Submit data on the number of children enrolled in a regular program of instruction for each eligible institution and community day program for the date specified by the State agency

in accordance with §200.91(a)(2) of the regulations. To be counted, a chi ld or youth must be enrolled in a regular program of instruction provided by the State agency

for at least

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 20 hours per week if in an institution for N or D children or a communit y day program for N or D children; or

 15 hours per week if in an adult co rrectional institution. The SEA must adjust the enrollment data for each institution to account for the relative length of a State agency 's annual educational program in such institution in accordance with §200.91(b) of the Title I regulations before subm itting the data to ED. 3. Count only

children up to age 21 y ears (through age 20). 4. Verify

the accuracy

of the data to be submitted. Compare each State agency's enrollment data to the data that were submitted last y ear. If there is a large increase or decrease in a State agency 's count, the SEA should identify the reason. For example, did a new institution begin operation or did an institution close? Were the enrollment data reported correctl y and were data reported onl y for children and youth? We re the enrollment data adjusted correctl y? While it is not necessary

to submit documentation to support the accuracy of the data, the SEA should be prepared to respond if questions arise when ED verifies the counts. To assist y ou in collecting the data n eeded to complete Part II, we have attached a worksheet (with instructions) that could be used to gather the enrollment data from State

- operated programs for N or D children, community day programs, or adult correctional institutions within your State (Att achment 3). States are **not required** to use this optional worksheet or submit it to ED.