1 **SUPPORTING STATEMENT**

**A. Justification:**  **1. Explain**  **the circumstances**  **that make**  **the collection**  **of information**  **necessary. Identify**  **any legal**  **or administrative**  **requirements that**  **necessitate the**  **collections. Attach**  **a copy**  **of the**  **appropriate section**  **of each**  **sta tute**  **and of**  **each regulation**  **mandating or authorizing the collection of information.** The Carl D. Perkins Career and Technical Education Improvement Act of 2006 (Act) (PL 109
-270) (20 U.S.C.2301, et seq.), was signed into law on August 12, 2006. Section 11 6 (a)

– (g) of Perkins authorized the Native American Career and Technical Education Program. The purpose of this new information collection package is to request approval to collect performance report data for the Native American Career and Technical Education Program (NACTEP). The NACTEP conducted a grant competition in the spring of 2007, and awarded 30 grantees for five year performance periods. OMB originally a pproved the NACTEP Information Collection (IC) package for three years. However, becaus e the NACTEP grants will be required to submit semi

- annual , annual performance reports , final performance reports , as well as evaluation reports and GPRA reports for an additional two to three years, the Office of Vocational and Adult Education (OVAE) is requesting a three year approval to do so. The collection of this information is necessary to (1) determine whether or not the grantee s are making substantial progress toward meeting their goals and objectives, (2) support continuation awards for years four and five of the grantees’ performance periods, and (3) enter performance data in the Visual Performance Suite (VPS) data base.  The Office of Vocational and Adult Education is requesting OMB clearance for the following Native American Career and Technical Education Program (NACTEP) reporting requirements. These reporting requirements are requested on the instrument via the form of a “Dear Colleague” letter which requests the additional program specific data be reported on the standard 524B form(s). (a) Annual Performance/Statistical Reports (b) Evaluation Reports (c) Government Performance Results Act (GPRA) Submissions2

**2. I** **ndicate how,**  **by whom,**  **and for**  **what purpose**  **the information**  **is to**  **be used.**  **Except for**  **a new**  **collection, indicate**  **the actual**  **use the**  **ag ency**  **has made**  **of the**  **information received from the current collection.**  NACTEP program staff will review grantees’ budgets , performance reports, evaluation reports, and GPRA reports to ensure that the grantees have met program goals and objectives. Based on the review of grantees’ submissions, NACTEP program staff will determine whether or not grantees will be awarded continuation grants for subsequent project years four and five. **3. Describe**  **whether, and**  **to what**  **extent, the**  **collection of**  **information invol** **ves the**  **use of**  **automated, electronic,**  **mechanical, or**  **other technological**  **collection techniques**  **or other**  **forms of**  **information technology,**  **e.g. permitting**  **electronic submission**  **of responses,**  **and the**  **basis for**  **the decision**  **for adopting**  **this means**  **of collectio**  **n. A** **lso describe any consideration of using information technology to reduce burden.**  NACTEP applicants will submit annual performance reports and final performance reports , statistical reports, evaluation reports, and GPRA submissions using the ED 524B f orm via e-Reports/e

- Grants system. One hundred percent of applicants will submit their annual performance reports to the Department, electronically

. **4. Describe**  **efforts to**  **identify duplication.**  **S how**  **specifically why**  **any similar**  **information already**  **availabl e**  **cannot be**  **used or**  **modified for**  **use for**  **the purposes**  **described in Item 2 above.** The information requested does not exist elsewhere. **5. If**  **the collection**  **information impacts**  **small businesses**  **or other**  **small entities**  **(Item 5**  **of 014B Form 83 -**  **1), describe any m ethods used to minimize burden.**  Respondents are not small businesses. **6. Describe**  **the consequence**  **of Federal**  **program or**  **policy activities**  **if the**  **collection is**  **not conducted**  **or is**  **conducted less**  **frequently, as**  **well as**  **any technical**  **or legal**  **obstacles to redu cing burden.**  The frequency

o f collection is key to the appropriation cycle. If the collection were conducted less frequently, eligible recipients would not be able to receive Federal funds to support Career and Technical Education programs.

**7. Explain**  **any special**  **circumstance that**  **would cause**  **an information**  **collection to**  **be conducted in a manner.** 3

No such circumstances exist. **8. If**  **applicable, provide**  **a copy**  **and identify**  **the date**  **and page**  **number of**  **publication in**  **the Federal**  **Register of**  **the agency's**  **not ice,**  **required by**  **5 CFR**  **1320.8 (d),**  **soliciting comments**  **on the**  **information collection**  **prior to**  **submission to**  **OMB. Summarize public comments received in response to that notice and describe actions**  **taken by the agency in response to these comments.** Both a 60
- and 30

- day F ederal Register Notice s were published

. **9. Explain**  **any decision**  **to provide**  **any payment**  **or gift**  **to respondents,**  **other than**  **remuneration of contractors or grantees.** The respondents will not receive a pay ment nor a gift for completing the information collection. **10. Describe**  **any assurance**  **of confidentiality**  **provided to**  **respondents and**  **the basis**  **for the assurance in statute, regulations, or agency policy.**  There are no assuarances of confidentiality

. **11. Provide**  **additional justification**  **for any**  **questio ns**  **of a**  **sensitive nature,**  **such as**  **sexual behavior**  **and attitudes,**  **religious beliefs,**  **and other**  **matters that**  **are commonly**  **considered private.**  **T his**  **justification should**  **include the**  **reasons why the**  **agency considers**  **the questions**  **necessary, the**  **specific uses**  **t o**  **be made**  **of the**  **information, the**  **explanation to**  **be given**  **to persons**  **from whom**  **the information**  **is requested, and any steps to be taken to obtain their consent.**  There are no questions of a sensitive nature. **12. Provide**  **estimates of**  **the hour**  **burden of**  **the coll** **ection of**  **information. T**  **he statement should:** 

 **Indicate the number of respondents, frequency of response, annual hour burden, and**  **an explanation**  **of how**  **the burden**  **was estimated.**  **U nless**  **directed to**  **do so,**  **agencies should**  **not make**  **special surveys**  **to obtain**  **information on which to base**  **burden estimates.**  **C onsultation**  **with a**  **sample of**  **potential respondents**  **is desirable.**  **I f**  **the burden**  **on respondents**  **is expected**  **to vary**  **widely because**  **of differences**  **in activity,**  **size, or**  **complexity, show**  **the range**  **of estimated**  **burden and**  **explain the**  **reason for**  **the variance.**  **G enerally,**  **estimates should**  **not include**  **burden hours for customary and usual business practices.** We estimate that the Department will receive 30 submissions from currently funded NACTEP grantees. Additionally, it is estimated that the applicants will spend 120 hours developing their performance reports, GPRA reports, and evaluation reports.4 Based on the average preparation time of 120 hours per response, it is estimated that 75 hours would be used for review, research, gathering information, etc. The remaining 45 would be used for ty ping, duplication, and electronic submission.
**Program Year**  **Estimated**

**Number of Responses**  **Type of Staff Estimated**  **Number of Burden Hours**  **Per Response Total**  **Estimated**

**Number of Burden Hours** 
200 9
-20 10 3 0 Professional Clerical TOTAL 25 (x 30 grantees)

15 (x 30 grantees) 40 (x 30 grantees) = 750

= 450 = **1200** 20 10
-20 11 3 0 Professional Clerical TOTAL 25 (x 30 grantees)

15 (x 30 grantees) 40 (x 30 grantees) = 750

= 450 = **1200** 20 11
-20 12 3 0 Professional Clerical TOTAL 25 (x 30 grantees)

15 (x 30 grantees) 40 (x 30 grantees) = 750

= 450 = **1200**
**TOTAL 90**  **1 20**  **3600 ANNUAL**  **AVERAGE 30**  **40 1200** 

 **If the**  **request for**  **approval is**  **for more**  **than one**  **form, provide**  **separate burden**  **estimates for**  **each form**  **and aggregate**  **the hour**  **burdens in**  **Item 13**  **of OMB**  **Form 83 -**  **1.** The request for approval is for one form.

 **Provide estimates**  **of annualized**  **cost to**  **respondents for**  **the hour**  **burdens for**  **collections of**  **information, identifying**  **and using**  **appropriate wage**  **rate categories.**  **The cost**  **of contracting**  **out or**  **paying outside**  **parties for**  **information collection**  **activities should**  **not be**  **included here.**  **I nstead,**  **this cost**  **should be**  **included in Item 14.** The estimated cost to respondents to develop and submit semi

- annual and annual performance reports, GPRA, and evaluation reports is approximately $29,250 based upon an average hourly

rate of $30.00 per hour for professional work and $15.00 per hour for clerical work. Based on the average preparation time of 40 hours per response , it is5

estimated that 25 hours would be used for review, research, gathering information, etc. The remaining 15 hours would be needed for ty ping, formatting, copying, and submitting performance reports through the Department’s e

-Reports system.
**13. Annual Costs to Respondents (capital/start** **- up & operat** **ion and maintenance).** The total for the capital and start
-up cost components for this information collection is zero. The information collection will not require the purchase of any capital equipment nor create any

start
-up costs. C omputers and software used to complete this information collection are part of the respondents' customary and usual business or private practices, and therefore is not included in this estimate. The total operation and maintenance and purchase of service components for this information is zero. The information collection will not create costs associated with generating, maintaining, and disclosing or providing the information that is not already identified in question 12 of this supporting statement. **14. Provide estimates of ann** **ualized cost to the Federal government.** The Federal costs are estimated to be approximately $ 30,769
. This includes the salaries and expenses of program staff that manage the grants
. The method used to estimate the cost is as follows: Program Office Staff 2 GS
- 1 3 X 16 weeks = $ 30,769 TOTAL = $ 30 , 769
**TOTAL ESTIMATED FEDERAL COST = $30,769**  **15. Explain**  **the reasons**  **for any**  **program changes**  **or adjustments**  **reported in**  **Items 13**  **or 14 of the OMB Form 83 -** **I.** There are no program changes or adjustments to this data collection. **16. For**  **collections of**  **information whose**  **results will**  **be published,**  **outline plans**  **for tabulation**  **and publication.**  **A ddress**  **any complex**  **analytical techniques**  **that will**  **be used.**  **P rovide**  **the time**  **schedule for**  **the entire**  **proj ect,**  **including beginning**  **and ending**  **dates of**  **the collection**  **information, completion**  **of report,**  **publication dates,**  **and other actions.** There are no plans for publication of data from this collection.6

**17. If**  **seeking approval**  **to not**  **display the**  **expiration date**  **for OMB**  **approval of**  **the information collection, explain the reasons that display would be inappropriate.**  OVAE is not seeking this approval. **18. Explain each exception to the certification statement identified in Item**  **"Certification for Paperwork Reduction Act Submissions," of OMB**  **Form 83 -** **I** This request is in compliance with 5 CFR 1320.9. **B. Collections of Information Employing Statistical Methods**  **:** Not applicable