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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

**SECTION A**

**– INDIVIDUAL INFORMATION** 

**SECTION A.01**

**– IDENTIFYING DATA** 

* 100 Unique Individual

Identifier (WIOA) AN 12 Record the unique identification number assigned to the participant. At a minimum, this identifier for a person must be the same for every period of participation. For certain grant programs, this unique ID may b e a social security number; individual program reporting instructions will be delivered in future guidance. XXXXXXXXXXXX

* 101 State Code of

Residence (WIOA) AN 2 Record the 2

- letter FIPS alpha code of the state of the primary domicile of the participant. For example, the State of Alabama would be represented as "AL." Primary domicile is that location established or claimed as the permanent residence or "home" of the participant.
If primary domicile is outside the United States, use the following numeric codes: 77 = All Other Countries 88 = Mexico 99 = Canada
For persons on active military duty, states should record the two

- letter Air/Army Post Office (APO) or Fleet Post Office (FPO) as defined by the Military Postal Service Agency. AE (ZIPs 09xxx) for Armed Forces Europe which includes Canada, Middle East, and Africa AP (ZIPs 962xx

- 966xx) for Armed Forces Pacific AA (ZIPs 340xx) for Armed Forces (Central and South) Americas XX

102 County Code of

Residence IN 3 Record the 3

- digit FIPS Code of the County of the primary domicile of the participant. Primary domicile is that location established or claimed as the permanent residence or "home" of the participant.
If primary domicile is outside the United States, use the following codes: 777 = All Other Countries 888 = Mexico 999 = Canada 000

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103 Zip Code of

Residence IN 5 Record the 5

- digit zip code of the primary domicile of the participant. Primary domicile is that location established or claimed as the permanent residence or "home" of the participant.
If primary domicile is outside the United States, use the following codes: 77777 = All Other Countries 88888 = Mexico 99999 = Canada
For persons on active military duty, states should record the zip code associated with the APO or FPO as defined by the Military Postal Service Agency. 00000

104 Economic/Labor

Market Area and Physical Location Code IN 9 Record the code (maximum of 9

- digits) of the economic/labor market area and physical location in which the participant received his/her first staff

- assisted service financially assisted by the program. Grantees have the flexibility to use the first 5

- digi ts of this field for identifying the economic region or labor market area in which the participant began receiving staff

- assisted services. The next 4

- digits of this field should be used to identify the physical location in which the participant began rece iving staff

- assisted services. Unless otherwise specified by ETA, codes contained within this field are determined by the grantee.
Record 999999999 to indicate "statewide/virtual office" if the participant only received remote or virtual self

- service or informational activities. Record 000000000 if not known.
A physical location means a designated One

- Stop Career Center, an affiliated One

- Stop partner site, or other specialized centers and sites designed to address special customer needs, such as a company work site for dislocated workers. 000000000

105 Special Project

ID

- 1 AN 4 Record the 4

- digit alpha

- numeric ID assigned by DOL for Special Projects or populations served under this program. Refer to ETA guidance for instructions on its use. 0000

106 Special Project

ID

- 2 AN 4 Record the 4

- digit alpha

- numeric ID assigned by DOL for Special Projects or populations served under this program. Refer to ETA guidance for instructions on its use. Use this second Project ID in the event that a participant falls under more than one Special Project category. 0000

107 Special Project

ID

- 3 AN 4 Record the 4

- digit alpha

- numeric ID assigned by DOL for Special Projects or populations served under this program. Refer to ETA guidance for instructions on its use. Use this third Project ID in the event that a participant falls under more than one Special Project category. 0000

108

- A ETA

- Assigned 1 st

Local Workforce Board Code IN 5 Record the 5

- digit ETA assigned Local Board/Statewide code where the individual was determined eligible to participate in the program and received his/her first service financially assisted by the program. If the participant was served by the local area and also by other non

- local funds (e.g. , statewide funds or a Dislocat ed Worker Grant), record the code for the Local Board. If participant record is a liable state record, record 99999. 00000

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108

- B ETA

- Assigned 2 nd

Local Workforce Board Code IN 5 Record the 5

- digit ETA assigned Local Board/Statewide code where the individual was determined eligible to participate in the program and received his/her first service financially assisted by the program. If the participant was served by the local area and also by other non

- local funds (e.g. , statewide funds or a Dislocat ed Worker Grant), record the code for the Local Board. If participant record is a liable state record, record 99999. 00000

108

- C ETA

- Assigned 3 rd

Local Workforce Board Code IN 5 Record the 5

- digit ETA assigned Local Board/Statewide code where the individual was determined eligible to participate in the program and received his/her first service financially assisted by the program. If the participant was served by the local area and also by other non

- local funds (e.g. , statewide funds or a Dislocat ed Worker Grant), record the code for the Local Board. If participant record is a liable state record, record 99999. 00000

**SECTION A.02**

**– EQUAL OPPORTUNITY INFORMATION** 

* 200 Date of Birth

(WIOA) DT 8 Record the participant's date of birth. Leave blank if the data is not available. YYYYMMDD

* 201 Gender

(WIOA) IN 1 Record 1 if the participant indicates that he is male. Record 2 if the participant indicates that she is female. Record 9 if the participant does not self

- identify gender. Leave blank if this data element does not apply to the person (covered entrants, TAA non participants) and the data is not available. 1 = Male 2 = Female 9 = Participant did not self

- identify

* 202 Individual with a

Disability (WIOA) IN 1 Record 1 if the participant indicates that he/she has any "disability”, as defined in Section 3(2)(a) of the Americans with Disabilities Act of 1990 (42 U.S.C. 12102). Under that definition, a "disability" is a physical or mental impairment that substanti ally limits one or more of the person's major life activities. Record 0 if the participant indicates that he/she does not have a disability that meets the definition. Record 9 if the participant does not wish to disclose his/her disability status. Leave blank if this data element does not apply to the person and if the data is not available. 1 = Yes 0 = No 9 = Participant did not disclose

203 Category

Of Disability IN 5 Record 1 if the participant is deaf or has serious difficulty hearing. Record 2 if the participant is blind or has serious difficulty seeing even when wearing glasses. Record 3 if, because of a mental illness, psychiatric disability, or emotional condition, the participant has serious difficulty concentrating, remembering, or making deci sions. Record 4 if the participant has a physical disability that limits mobility and/or dexterity. Record 5 if the participant has a cognitive, intellectual, or developmental disability. Record 9 if the participant does not wish to disclose his/her category of disability

. Record 0 if the participant has no disability. Record all that apply if the participant has more than one impairment. 1 = Hearing 2 = Vision 3 = Mental 4 = Mobility 5 = Cognitive/I/DD 9 = Participant did not disclose 0 = No Disability

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**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

* 204 Ethnicity:

Hispanic / Latino (WIOA) IN 1 Record 1 if the participant indicates that he/she is a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture in origin, regardless of race. Record 0 if the participant indicates that he/she does not meet any of these conditions. Record 9 if the participant does not self

- identify his/her ethnicity. Leave blank if the data is not available. 1 = Yes 0 = No 9 = Participant did not se lf

- identify

* 205 American Indian /

Alaska Native (WIOA) IN 1 Record 1 if the participant indicates that he/she is a member of an Indian tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 688) [43 U.S.C. 1601 et seq.], which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians. Record 0 if the participant indicates that he/she does not meet any of these conditions. Record 9 if the participant does not self

- identify his/her race. Leave blank if this data element does not apply to the person and if the data is not available. 1 = Yes 0 = No 9 = Participant did not self

- identify

* 206 Asian

(WIOA) IN 1 Record 1 if the participant indicates that he/she is a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent (e.g., India, Pakistan, Bangladesh, Sri Lanka, Nepal, Sikkim, and Bhutan). This area in cludes, for example, Cambodia, China, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. Record 0 if the participant indicates that he/she does not meet any of these conditions. Record 9 if the participant does not self

- iden tify his/her race. Leave blank if this data element does not apply to the person and if the data is not available. 1 = Yes 0 = No 9 = Participant did not self

- identify

* 207 Black / African

American (WIOA) IN 1 Record 1 if the participant indicates that he/she is a person having origins in any of the black racial groups of Africa. Record 0 if the participant indicates that he/she does not meet any of these conditions. Record 9 if the participant does not self

- identify his/her race. Leave blank if this dat a element does not apply to the person and if the data is not available. 1 = Yes 0 = No 9 = Participant did not self

- identify

* 208 Native Hawaiian /

Other Pacific Islander (WIOA) IN 1 Record 1 if the participant indicates that he/she is a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. Record 0 if the participant indicates that he/she does not meet any of these conditions. Record 9 if the participant does not self

- identify his/her race. Leave blank if this data element does not apply to the person and if the data is not available. 1 = Yes 0 = No 9 = Participant did not self

- identi fy

* 209 White

(WIOA) IN 1 Record 1 if the participant indicates that he/she is a person having origins in any of the original peoples of Europe, the Middle East, or North Africa. Record 0 if the participant indicates that he/she does not meet any of these conditions. Record 9 if the participant does not self

- identify his/her race

. Leave blank if the data is not available. 1 = Yes 0 = No 9 = Participant did not self

- identify

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* 210 More Than One

Race (WIOA) IN 1 Record 1 if the participant indicates that he/she is a person having origins from more than one racial category specified in items 205 thru 209 above. Record 0 if the participant indicates that he/she does not meet any of these conditions. Record 9 if th e participant does not self

- identify his/her race. Leave blank if this data element does not apply to the person and if the data is not available
"If a combined format is used, there are five minimum categories: (1) American Indian or Alaska Native (2) As ian (3) Black or African American (4) Native Hawaiian or Other Pacific Islander (5) White
When aggregate data are presented, data producers shall provide the number of respondents who marked (or selected) only one category, separately for each of the six categories. In addition to these numbers, data producers are strongly encouraged to provide the detailed distributions, including all possible combinations, of multiple responses. In cases where data on multiple responses are collapsed, the total number of respondents reporting "Hispanic or Latino and one or more races" and the total number of respondents reporting "more than one race" (regardless of ethnicity) shall be provided." 1 = Yes 0 = No 9 = Participant did not self

- identify

**SECTION A.03**

**– VETERAN**  **CHARACTERISTICS**

300 Veteran Status IN 1 Record 1 if the participant is a person who served on active duty in the armed forces and who was discharged or released from such service under conditions other than dishonorable. Record 0 if the participant does not meet the condition described above. Record 9 if participant does not disclose veteran status. Leave blank if this data element does not apply to the person (TAA non participants) and the data is not available. 1 = Yes 0 = No 9 = Status not known

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301 Eligible Veteran

Status IN 1 Record 1 if the participant is a person who served in the active U.S. military, naval, or air service for a period of less than or equal to 180 days, and who was discharged or released from such service under conditions other than dishonorable. Record 2 if the participant served on active duty for a period of more than 180 days and was discharged or released with other than a dishonorable discharge ; or was discharged or released because of a service connected disability ; or as a member of a reserve com ponent under an order to active duty pursuant to section 167(a), (d), or (g), 673 (a) of Title 10, U.S.C., served on active duty during a period of war or in a campaign or expedition for which a campaign badge is authorized and was discharged or released f rom such duty with other than a dishonorable discharge. Record 3 if the participant is: (a) the spouse of any person who died on active duty or of a service connected disability, (b) the spouse of any member of the Armed Forces serving on active duty who a t the time of application for assistance under this part, is listed, pursuant to 38 U.S.C 101 and the regulations issued there under, by the Secretary concerned, in one or more of the following categories and has been so listed for more than 90 days: (i) m issing in action ; (ii) captured in the line of duty by a hostile force; or (iii) forcibly detained or interned in the line of duty by a foreign government or power ; or (c) the spouse of any person who has a total disability permanent in nature resulting fr om a service connected disability or the spouse of a veteran who died while a disability so evaluated was in existence. Record 0 if the participant does not meet any one of the conditions described above. Leave “blank” if the individual is not a participan t, and the data is not available. 1 = Yes <=180 days. 2 = Yes, Eligible Veteran 3 = Yes, Other Eligible Person 0 = No

302 Campaign Veteran IN 1 Record 1 if the participant is an eligible veteran (i.e., coding value 1 in Element #301) who served on active duty in the U.S. armed forces during a war or in a campaign or expedition for which a campaign badge or expeditionary medal has been authorized a s identified and listed by the Office of Personnel Management (OPM). A current listing of the campaigns can be found at OPM's website http://www.opm.gov/veterans/html/vgmedal2.asp. Record 0 if the participant does not meet the condition described abov e. Leave blank if data element does not apply to the participant. Leave blank if this data element does not apply to the person (TAA non participants) and the data is not available. 1 = Yes 0 = No

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303 Disabled Veteran IN 1 Record 1 if the participant is a veteran who served on active duty in the U.S. armed forces and who is entitled to compensation regardless of rating (including those rated at 0%); or who but for the receipt of military retirement pay would be entitled to c ompensation, under laws administered by the Department of Veterans Affairs (DVA); or was discharged or released from activity duty because of a service

- connected disability. Record 2 if the participant is a veteran who served on active duty in the U.S. ar med forces and who is entitled to compensation (or who, but for the receipt of military retirement pay would be entitled to compensation) under laws administered by the DVA for a disability, (i) rated at 30 percent or more or, (ii) rated at 10 or 20 percen t in the case of a veteran who has been determined by DVA to have a serious employment handicap. Record 0 if the participant does not meet any one of the conditions described above. Leave blank if data element does not apply to the participant. Leave bla nk if this data element does not apply to the person (TAA non participants) and the data is not available. 1 = Yes 2 = Yes, special disabled 0 = No

304 Date of Actual

Military Separation DT 8 Record the date on which the participant separated from acti ve duty with the U.S. armed forces. Leave blank if data element does not apply to the participant. Leave blank if this data element does not apply to the person (TAA non participants) and the data is not available. YYYYMMDD

305 Transitioning

Service Member IN 1 Record 1 if the participant is a person who is on active military duty status (including separation leave) with the U.S. armed forces and within 24 months of retirement or 12 months of separation from the armed forces. Record 0 if the partici pant does not meet the condition described above. Leave blank if data element does not apply to the participant. Leave blank if this data element does not apply to the person (TAA non participants) and the data is not available. 1 = Yes 0 = No

306 Covered Person

Entry Date DT 8 Record the date on which the Covered Person first made contact with the workforce system, either at a physical location or through an electronic resource. Leave blank if this data element does not apply to this individual. YYYYMMDD

307 Date 45 Days

Following Covered Person Entry Date DT 8 Record the date that falls 45 days following the Covered Person Entry Date. YYYYMMDD

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308 Homeless Veteran IN 1 An participant who served in the active military, naval, or air service, and who was discharged or released from such service under conditions other than dishonorable, and who lacks a fixed, regular, and adequate night time residence. This definition includes any participant who has a primary night time residence that is a publicly or pr ivately operated shelter for temporary accommodation; an institution providing temporary residence for participants intended to be institutionalized; or a public or private place not designated for or ordinarily used as a regular sleeping accommodation for human beings. This definition does not include an individual imprisoned or detained under an Act of Congress or State law. An individual who may be sleeping in a temporary accommodation while away from home should not, as a result of that alone, be record ed as homeless.

Record 1 if the individual meets the conditions described above. Record 0 if the individual does not meet the conditions described above. 1 = Yes 0 = No

309 Homeless

Veterans’ Reintegration Program Participant IN 1 Record 1 if the participant is a veteran who is enrolled in the Homeless Veterans’ Reintegration Program (HVRP) in their area. Record 0 if the participant does not meet the condition described above. Leave blank if data element does not apply to the participant. 1 = Yes 0 = No

310 Homeless

Veterans’ Reintegration Program Grantee AN 50 Record the name of the HVRP grantee service provider, if applicable. Leave blank if data element does not apply to the participant. 00000

311 Other Significant

Barrier to Employment (VETS) IN 1 Record 1 if the veteran or eligible person has a significant barrier to employment not captured elsewhere. Record 0 i f there is no other significant barrier to employment.
NOTE: The rationale for this data element is that “significant barri ers to employment” are captured in other data elements. For instance, “special disabled or disabled veteran” is captured in #303, “homeless veteran” is captured in #3 08 ; “recently separated...” is captured in # 801 , “ ex
- offender” is captured in # 8 01, “no hig h school diploma...” is captured in #4 08 , and “l ow income” is captured in #802. 1 = Yes, Other 0 = No

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**SECTION A. 04**

**– EMPLOYMENT AND EDUCATION INFORMATION** 

* 400 Employment Status

at Program Entry (WIOA) IN 1 Record 1 if the participant (a) did any work at all as a paid employee, (b) did any work at all in his or her own business, profession, or farm, (c) worked as an unpaid worker in an enterprise operated by a member of the family, or (d) is one who was not w orking, but has a job or business from which he or she was temporarily absent because of illness, bad weather, vacation, labor

- management dispute, or personal reasons, whether or not paid by the employer for time

- off, and whether or not seeking another job

. Record 2 if the participant is a person who, although employed, either (a) has received a notice of termination of employment or the employer has issued a Worker Adjustment and Retraining Notification (WARN) or other notice that the facility or enterpri se will close, or (b) is a transitioning service member (i.e., within 12 months of separation or 24 months of retirement). Record 3 if the participant is a not in the labor force (i.e., those who are not employed and are not actively looking for work, incl uding those who are incarcerated.) Record 0 if the participant does not meet any one of the conditions described above. Leave blank if this data element does not apply to the person. 1 = Employed 2 = Employed, but Received Notice of Termination of Employme nt or Military Separation 3 = Not in labor force 0 = Not Employed

401 UC Eligible Status IN 1 Record 1 if the participant is a person who (a) filed a claim and has been determined monetarily eligible for benefit payments under one or more State or Federal Unemployment Compensation (UC) programs and whose benefit year or compensation, by reason of an extended duration period, has not ended and who has not exhausted his/her benefit rights, and (b) was referred to service through the state's Worker Profiling and Reemployment Services (WPRS) system. Record 2 if the participant is a person who meets condition (a) described above, but was not referred to service through the state's WPRS system. Record 3 if the participant has exhausted all UC benefit rights for w hich he/she has been determined monetarily eligible, including extended supplemental benefit rights. Record 0 if the participant was neither a UC Claimant nor an Exhaustee. Leave blank if this data element do es not apply to the individual. 1 = Claimant R eferred by WPRS 2 = Claimant Not Referred by WPRS 3 = Exhaustee 0 = Neither Claimant nor Exhaustee

* 402 Long

- Term

Unemployed (WIOA) IN 1 Record 1 if the participant has been unemployed for 27 or more consecutive weeks at program entry. Record 0 if the participant does not meet the condi tion described above. Leave blank if the data element does not apply to the participant and/or the data is not available. 1 = Yes, Unemployed ≥ 27 consecutive weeks 0 = No

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403 Occupational Code

of Most Recent Employment Prior to Participation (if available) AN 8 Record the 8

- digit occupational code that best describes the participant's employment using the O*Net Version 4.0 (or later versions) classification system. This information is based on the most recent job held before participating in the program. Leave blank if occupational code is not ava ilable or not known, or the data element does not apply.
Additional Notes: This information must be based on the most recent job held prior to participating in the program and only applies to adults, dislocated workers and older youth. If all 8 digits of the occupational skills code are not collected, record as many digits as are available. If the participant had multiple jobs, use the where the individual had the highest gross wage. 00000000

404 Industry Code of

Employment 1st Quarter Prior to Participation IN 6 Record the 4 to 6

- digit industry code that best describes the participant's employment using the North American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS associated with the highest gro ss wage should be reported.
Enter 999999 if 'Wages 1st Quarter Prior to Participation Quarter exist and NAICS Code is not known. Leave blank if this data element does not apply to the person

. 000000

405 Industry Code of

Employment 2nd Quarter Prior to Participation IN 6 Record the 4 to 6

- digit industry code that best describes the participant's employment using the North American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS associated with the highest gr oss wage should be reported.
Enter 999999 if 'Wages 2nd Quarter Prior to Participation Quarter exist and NAICS Code is not known. Leave blank if this data element does not apply to the person. 000000

406 Industry Code of

Employment 3rd Quarter Prior to Participation IN 6 Record the 4 to 6

- digit industry code that best describes the participant's employment using the North American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS associated with the highest gro ss wage should be reported.
Enter 999999 if 'Wages 3rd Quarter Prior to Participation Quarter exist and NAICS Code is not known. Leave blank if this data element does not apply to the person 000000

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* 407 Highest School

Grade Completed (WIOA) IN 2 Use the appropriate code to record the highest school grade completed by the participant at program entry.

Record 1

– 12 for the number of secondary school grades completed by the participant. Record 13 if the participant attained a High School diploma. Record 14 if the participant attained a High School Equivalency. Record 15 if the participant has a disability and attained a certificate of attendance/completion as a result of successfully completing an Individual Education Plan (IEP). Record 16 if the participant completed some college. Record 17 if the participant attained an Associate degree. Record 18 if the participant attained a Bachelor’s degree. Record 19 if the participant attained a degree beyond a Bachelor’s degree. Record 0 if no school grad es were completed. Leave blank if this data element does not apply to the participant or the da ta is not available. 1

– 12 Number of secondary school grades completed 13 = attained high school diploma 14 = attained a high school equivalency 15 = the participant with a disability receives a certificate of attendance/completion as a result of successf ully completing an Individual Education Plan (IEP) 16 = Some college 17 = Associate degree 18 = Bachelor’s degree 19 = Beyond a Bachelor’s 0 = No school grades

* 408 School Status at

Participation (WIOA) IN 1 Record 1 if the participant has not received a secondary school diploma or its recognized equivalent and is attending any secondary school (including elementary, intermediate, junior high school, whether full or part

time), or is between school terms and i ntends to return to school. Record 2 if the participant has not received a secondary school diploma or its recognized equivalent and is attending an alternative high school or an alternative course of study approved by the local educational agency whethe r full or part

- time. Record 3 if the participant has received a secondary school diploma or its recognized equivalent and is attending a post

- secondary school or program (whether full or part

- time), or is between school terms and intends to return to sch ool. Record 4 if the participant is no longer attending any school and has not received a secondary school diploma or its recognized equivalent. Record 5 if the participant is not attending any school and has either graduated from high school or has at tained a high school equivalency. Record 6 if the participant is within the age of compulsory school attendance, but has not attended school for at least the most recent complete school year calendar quarter. Leave blank if this data element does not apply to the participant. 1 = In

- school, H.S. or less 2 = In

- school, Alternative School 3 = In

- school, Post

- H.S. 4 = Not attending school or H.S. Dropout 5 = Not attending school; H.S. graduate 6 = Not attending school; within age of compulsory school attendance 0 = No

409 Date of Actual

Dislocation DT 8 Record the participant's date of actual dislocation from employment. This date is the last day of employment at the dislocation job. Leave blank if there is no dislocation job (e.g., displaced homemaker) or this data element does not apply to the individual. YYYYMMDD

410 Most Recent Date

of Qualifying Separation DT 8 Record the participant's most recent date of separation from trade

- impacted employment that qualifies the individual to receive benefits and/or services under the Trade Act. Leave blank if there is no qualifying separation date or the separation date is the same as the Date of Actual Dislocation or this data element does not apply to the individual. YYYYMMDD

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**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

411 Tenure with

Employer at Separation IN 3 Record the total number of months that the participant was employed with the employer of record as of the participant's most recent qualifying date of separation. Employment of at least one day but less than one month should be recorded as "1". Leave blank if this data element does not apply to th e individual. 000

**SECTION A. 05**

**– MIGRANT AND SEASONAL FARMWORKER CHARACTERISTICS** 

* 500 Migrant and

Seasonal Farmworker Status (WIOA) IN 1 Record 1 if (A) the participant is a low

- income individual (i) who for the 12 consecutive months out of the 24 months prior to application for the program involved, has been primarily employed in agriculture or fish farming labor that is characterized by c hronic unemployment or underemployment; and (ii) faces multiple barriers to economic self

- sufficiency; or (B) a dependent of the person described above. Record 2 if the participant is a seasonal farmworker and whose agricultural labor requires travel to a job site such that the farmworker is unable to return to a permanent place of residence within the same day; and (B) a dependent of the person described above. Record 0 if the participant does not meet any one of the conditions described above. Leave bla nk if this data element does not apply to the participant. 1 = Seasonal Farmworker 2 = Migrant and Seasonal Farmworker 0 = No

501 Type of Qualifying

Farmwork IN 1 Record 1 if the participant was primarily employed in agricultural labor as classified by the North American Industrial Classification System (NAICS) for agricultural production and services establishments. Record 2 if the participant was primarily employed in food processing work as classified in the NAICS definitions 3116, 311421, 311941, and 311411 for food processing establishments. Leave blank if this data element does not apply to the participant. 1 = Agricultural Production and Services 2 = Food Processing Establishments

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502 MSFW IN 1 Seasonal Farm Worker

- Persons who during the preceding 12 months worked at least an aggregate of 25 or more days or parts of days in which some work was performed in farm work, earned at least half of their earned income from farm work, and were not employed in farm work year round by the same employ er. For purposes of this definition only, a farm labor contractor is not considered an employer. Non

- migrant individuals who are full

- time students are excluded.
Migrant Farm Worker

- Seasonal farm workers who have to travel to do the farm work so that they were unable to return to their permanent residence within the same day. Full

- time students traveling in organized groups, rather than with their families, are excluded.
Migrant Food Processor

- Persons who during the preceding 12 months worked at least an aggregate of 25 or more days or parts of days in which some work was performed in food processing, who earned at least half of his earned income from processing work, and were not employed in food processing year round by the same employer. Migran t food processing workers who are full

- time students, but who travel in organized groups rather than with their families, are excluded.
Record 1 if the participant meets any conditions described above. Record 2 if the participant does not meet any condit ions described above. If the participant does not self

- identify as a MSFW, leave blank or record 0. 1 = Yes 0 = No

**SECTION A.06**

**– PUBLIC ASSISTANCE INFORMATION** 
600 Temporary

Assistance to Needy Families (TANF) IN 1 Record 1 if the participant is listed on the welfare grant or has received cash assistance or other support services from the TANF agency in the last six months prior to participation in the program. Record 0 if the participant does not meet the conditio n described above. Leave blank if this data element does not apply to the participant. 1 = Yes 0 = No

* 601 Exhausting TANF

Within 2 Years (Part A Title IV of the Social Security Act) (WIOA) IN 1 Record 1 if the participant is within 2 years of exhausting lifetime eligibility under part A of Title IV of the Social Security Act (42 U.S.C. 601 et seq.). Record 0 if the participant does not meet the condition described above. Leave blank if this data element does not apply to the participant and/or the data is not available. 2 = Yes 0 = No

602 Supplemental

Security Income(SSI) / Social Security Disability Insurance (SSDI) IN 1 Record 1 if the participant is receiving or has received SSI under Title XVI of the Social Security Act in the last six months prior to participation in the program. Record 2 if the participant is receiving or has received SSDI benefit payments under Title XIX of the Social Security Act in the last six months prior to participation in the program. Record 3 if the participant is receiving or has received both SSI and SSDI in the last six months prior to participation in the program. Record 0 if the participant does not meet any of the conditions described above. 1 = SSI 2 = SSDI 3 = Both 0 = No

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603 Other Public

Assistance Recipient IN 1 Record 1 if the participant is a person who is receiving or has received cash assistance or other support services from one of the following sources in the last six months prior to participation in the program: General Assistance (GA) (State/local government), Refugee Cash Assistance (RCA), or Food Stamp Assistance. Do not include foster child payments. Record 0 if the participant does not meet the above criteria. Leave blank if this data element does not apply to the participant. 1 = Yes 0 = No

**SECTION A.07**

**– ADDITIONAL YOUTH CHARACTERISTICS** 

701 Pregnant or

Parenting Youth IN 1 Record 1 if the participant is a youth who is pregnant, or an individual (male or female) who is providing custodial care for one or more dependents under age 18. Record 0 if the participant does not meet the conditions described above. Leave blank if th e data is not available. 1 = Yes 0 = No

702 Youth Who Needs

Additional Assistance IN 1 Record 1 if the participant is an out

- of

- school youth who requires additional assistance to enter or complete an educational program, or to secure and hold employment or an in

- school youth who requires additional assistance to complete an educational program or to secure or hold employment as defined by State or local policy. If the State Board defines a policy, the policy must be included in the State Plan. Record 0 if the participant does not meet the conditions described above. Leave blank if this data element does not apply to the individual. 1 = Yes 0 = No

* 703 Basic Skills

Deficient (WIOA) IN 1 Record 1 if (A) the participant has English reading, writing, or computing skills at or below the 8th grade level on a generally accepted standardized test; or (B) the participant is unable to compute or solve problems, or read, write, or speak English, at a level necessary to function on t he job, in the participant’s family, or in society. Record 0 if the participant does not meet the conditions described above. Leave blank if this data element does not apply to the participant. 1 = Yes 0 = No

* 704 Foster Care Youth

(WIOA) IN 1 Record 1 if the participant is a person who is currently in foster care or has aged out of the foster care system. Record 0 if the participant does not meet the conditions described above. Leave blank if this data element does not apply to the participan t. 1 = Yes 0 = No

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**SECTION A.0 8** 

**– ADDITIONAL REPORTABLE CHARACTERISTICS** 

* 800 Homeless

Individual, Homeless Children and Youths, or Runaway Youth (WIOA) IN 1 Record 1 if the individual: (a) Lacks a fixed, regular, and adequate nighttime residence; this includes an individual who: (i) is sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason; (ii) is living in a motel, hotel, trailer park, or campground due to a lack of alternative adequate accommodations; (iii) is living in an emergency or transitional shelter; (iv) is abandoned in a hospital; or (v) is awaiting foster care placement; (b) Has a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sl eeping accommodation for human beings, such as a car, park, abandoned building, bus or train station, airport, or camping ground; (c) Is a migratory child who in the preceding 36 months was required to move from one school district to another due to chang es in the parent’s or parent’s spouse’s seasonal employment in agriculture, dairy, or fishing work; or (d) Is under 18 years of age and absents himself or herself from home or place of legal residence without the permission of his or her family (i.e., ru naway youth).
This definition does not include an individual imprisoned or detained under an Act of Congress or State law. An individual who may be sleeping in a temporary accommodation while away from home should not, as a result of that alone, be rec orded as homeless. Record 0 if the individual does not meet the conditions described above. Leave blank if this data element does not apply to the participant. 1 = Yes 0 = No

* 801 Ex

- Offender

(WIOA) IN 1 Record 1 if the participant is a person who either (a) has been subject to any stage of the criminal justice process for committing a status offense or delinquent act, or (b) requires assistance in overcoming barriers to employment resulting from a record of arrest or conviction for committing delinquent acts, such as crimes against persons, crimes against property, status offenses, or other crimes. Record 0 if the participant does not meet any one of the conditions described above. Leave blank if this dat a element does not apply to the participant. 1 = Yes 0 = No

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**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

* 802 Low Income

(WIOA) IN 1 Record 1 if the participant is a person who: (a) Receives, or in the 6 months prior to application to the program has received, or is a member of a family that is receiving or in the past 6 months prior to application to the program has received: (i) Assistance through the supplemental nutrition assistance program under the Food and Nutrition Act of 2008 (7 USC 2011 et seq.); (ii) Assistance through the temporary assistance for needy families program under part A of Title IV of the Social Security Act (42 USC 601 et seq.); (iii) Assistance through the supplemental security income program under Title XVI of the Social Security Act (42 USC 1381); or (iv) State or lo cal income

- based public assistance. (b) Is in a family with total family income that does not exceed the higher of the poverty line or 70% of the lower living standard income level; (c) Is a youth who receives, or is eligible to receive a free or reduced price lunch under the Richard B. Russell National School Lunch Act (42 USC 1751 et seq.); (d) Is a foster child on behalf of whom State or local government payments are made; (e) Is an individual with a disability whose own income is the poverty line but who is a member of a family whose income does not meet this requirement; (f) Is a homeless individual or a homeless child or youth or runaway youth (see Data Element #700); or (g) Is a youth living in a high

- poverty area. Record 0 if the individual does not meet the criteria presented above. 1 = Yes 0 = No

* 803 English Language

Learner (WIOA) IN 1 Record 1 if the participant is a person who has limited ability in speaking, reading, writing or understanding the English language and also meets at least one of the following two conditions (a) his or her native language is a language other than English, or (b) he or she lives in a family or community environment where a language other than English is the dominant language. Record 0 if the participant does not meet the conditions described above. Leave blank if this data element does not apply to the participant. 1 = Yes 0 = No

* 804 Low Levels of

Literacy (WIOA) IN 1 Record 1 if the participant is unable to read, write, and speak in English; compute and solve problems at levels of proficiency necessary to function on the job, in the family of the participant, and in society. Record 0 if the participant does not meet the conditions described above. Leave blank if this data element does not apply to the participant. 1 = Yes 0 = No

* 805 Cultural Barriers IN 1 Record 1 if the participant perceives him or herself as possessing attitudes, beliefs, customs or practices that influence a way of thinking, acting or working that may serve as a hindrance to employment. Record 0 if the participant does not meet the conditions described above. Leave blank if this data element does not apply to the participant. 1 = Yes 0 = No

* 806 Single Parent

(WIOA) IN 1 Record 1 if the participant is single, separated, divorced or a widowed individual who has primary responsibility for one or more dependent children under age 18 (including single pregnant women). Record 0 if the participant does not meet the condition described above. Leave blank if this data element does not apply to the participant. 1 = Yes 0 = No

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* 807 Displaced

Homemaker (WIOA) IN 1 Record 1 if the participant has been providing unpaid services to family members in the home and who

— (A)(i) has been dependent on the income of another family member but is no longer supported by that income; or (ii) is the dependent spouse of a member of the Armed Forces on active duty (as defined in section 101(d)(1) of tit le 10, United States Code) and whose family income is significantly reduced because of a deployment (as defined in section 991(b) of title 10, United States Code, or pursuant to paragraph (4) of such section), a call or order to active duty pursuant to a p rovision of law referred to in section 101(a)(13)(B) of title 10, United States Code, a permanent change of station, or the service

- connected (as defined in section 101(16) of title 38, United States Code) death or disability of the member; and (B) is unem ployed or underemployed and is experiencing difficulty in obtaining or upgrading employment. Record 0 if the participant does not meet the conditions described above. Leave blank if this data element does not apply to the participant. 1 = Yes 0 = No

**SECTION B**

**– ONE STOP**  **CENTER PROGRAM PARTICIPATION INFORMATION**

* 900 Date of Program

Entry (WIOA) DT 8 Record the date on which an individual became a participant as referenced in CFR 677.150 satisfying applicable programmatic requirements for the provision of services. Leave blank if this data element does not apply to the participant. YYYYMMDD

* 901 Date of Program

Exit (WIOA) DT 8 Record the last date that the participant received staff assisted services (i.e., the last date which the participant went without receiving any staff assisted services from the program for 90 days and there were no future staff assisted services planned from the program). For Titles I, II and III, record the last date of funded service(s). For Vocational Rehabilitation programs, record the date when the participant exited from the Vocational Rehabilitation program. Leave blank if this data element does not apply to the participant. YYYYMMDD

902 Date of First Case

Management and Employment Service (TAA only) DT 8 Record the date on which the individual begins receiving his/her first service funded by a program following a determination of eligibility to participate in the program (eligibility determination not required for Wagner Peyser). YYYYMMDD

* 903 Adult

(WIOA) IN 1 Record 1 if the participant received services financially assisted under WIOA section 132(b)(1)(B)(i) as an individual who is not less than age 18 at the time of program entry. Record 2 if the participant received services financially assisted under WIOA section 132(b)(1)(B). Record 3 if the participant received services financially assisted under WIOA sections 133(b)(2)(A) and 132(b)(1). Record 0 if the participant did not receive services under the condition described above. 1 = Yes, Local Formula 2 = Yes, Statewide 3 = Yes, Both Local and Statewide 0 = No

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**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

* 904 Dislocated Worker

(WIOA) IN 1 Record 1 if the participant received services financially assisted under WIOA Section 133(b)(2)(B) as a p erson who

— (A)(i) has been terminated or laid off, or who has received a notice of termination or layoff, from employment; (ii)(I) is eligible for or has exhausted entitlement to unemployment compensation; or (II) has been employed for a duration sufficient to demons trate, to the appropriate entity at a one

- stop center referred to in section 121(e), attachment to the workforce, but is not eligible for unemployment compensation due to insufficient earnings or having performed services for an employer that were not

cove red under a State unemployment compensation law; and (iii) is unlikely to return to a previous industry or occupation; (B)(i) has been terminated or laid off, or has received a notice of termination or layoff, from employment as a result of any permanent closure of, or any substantial layoff at, a plant, facility, or enterprise; (ii) is employed at a facility at which the employer has made a general announcement that such facility will close within 180 days; or (iii) for purposes of eligibility to receive services other than training services described in WIOA Sec 134(c)(3), career services described in WIOA Sec 134(c)(2)(A )(xii), or supportive services, is employed at a facility at which the employer has made a general announcement that such facility will close; (C) was self

- employed (including employment as a farmer, a rancher, or a fisherman) but is unemployed as a resul t of general economic conditions in the community in which the participant resides or because of natural disasters; (D) is a displaced homemaker; or (E)(i) is the spouse of a member of the Armed Forces on active duty (as defined in section 101(d)(1) of t itle 10, United States Code), and who has experienced a loss of employment as a direct result of relocation to accommodate a permanent change in duty station of such member; or (ii) is the spouse of a member of the Armed Forces on active duty and who meets the criteria described in WIOA Section 3(16)(B). Record 2 if the participant received services financially assisted under WIOA section 132(b)(2)(B). Record 3 if the participant received financially assisted under WIOA sections 133(b)(2)(B) and 132(b)(2)(B ). Record 0 if the participant did not receive services under the condition described above. 1 = Yes, Local Formula 2 = Yes, Statewide 3 = Yes, Both Local and Statewide 0 = No

* 905 Youth

(WIOA) IN 1 Record 1 if the participant received services financially assisted under WIOA section 128(b). Record 2 if the participant received services financially assisted under WIOA section 127(b)(1)(C). Record 3 if the participant received services financially assisted under WIOA sections 128(b) and 127(b)(1)(C). Record 0 if the participant did not receive services under the conditions described above. 1 = Yes, Local Formula 2 = Yes, Statewide 3 = Yes, Both Local and Statewide 0 = No

906 Date of First WIOA

Youth Service DT 8 Record the date on which the individual began receiving his/her first service funded by the WIOA Youth program following a determination of eligibility to participate in the program. Leave blank if the participant did not receive services funded by the WIOA Youth program. YYYYMMDD

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907 Recipient of

Incumbent Worker Training IN 1 Record 1 if the individual received Incumbent Worker training services financially assisted under WIOA section 134(a)(3)(A)(i) Record 2 if the Individual received Incumbent Worker training services financially assisted by Local Formula funds under WIOA section 134(d)(4). Record 3 if the individual received Incumbent Worker training services financially assisted under both WIOA section 134(a)(3)(A)(i) and Local Formula funds under WIOA section 134(d)(4) Record 4 if the individual received I ncumbent W orker training services finically assisted under H1B. Record 0 if the individual did not receive services under the condition described above, or received services by a local area with statewide funds passed down from the state to the local area. 1 = Statewide 15% only 2 = Local Formula only (20%) 3 = Both 15% and Local Formula 4 = H

- 1B funded grant 0 = No

908 Rapid Response IN 1 Record 1 if the individual participated in rapid response activities authorized at WIOA section 134(a)(2)(A)(i). Record 0 if the participant did not receive services under the condition described above. Record 9 if grantee is unable to track enrollment in the program. Leave blank if this data element does not apply to the individual. 1 = Yes 0 = No 9 = Unknown

909 Rapid Response

(Additional Assistance) IN 1 Record 1 if the individual participated in a program financially assisted by WIOA section 134(a)(2)(A)(ii). Record 0 if the participant did not participate in a program or otherwise receive services under the condition described above or received service s by a local area with statewide funds passed down from the state to the local area. Record 9 if grantee is unable to track enrollment in the program. Leave blank if this data element does not apply to the individual. 1 = Yes 0 = No 9 = Unknown

* 910 Adult Education

(WIOA) IN 1 Record 1 if the participant received services financially assisted under WIOA Title II defined as academic instruction and education services below the postsecondary level that increases an individual’s ability to

--- (A) read, write, and speak in English and perform mathematics or other activities necessary for the attainment of a secondary school diploma or its recognized equivalent; (B) transition to postsecondary education and training; and (C) obtain employment. Record 0 or leave blank if the participa nt did not receive any services under the condition described above. Record 9 if the grantee is unable to track enrollment in the program. 1 = Yes 0 = No 9 = Unknown

911 Job Corps IN 1 Record 1 if the participant received services financially assisted under WIOA Title I

- C. Record 0 if the participant did not receive any services under the condition described above. Record 9 if grantee is unable to track enrollment in the program. 1 = Yes 0 = No 9 = Unknown
912 National

Farmworker Jobs Program IN 1 Record 1 if the participant received services financially assisted under WIOA Title I

- D, Section 167. Record 0 if the participant did not receive any services under the condition described above. Record 9 if grantee is unable to track enrollment in the program. 1 = Yes 0 = No 9 = Unknown

913 Indian and Native

American Programs IN 1 Record 1 if the participant received services financially assisted under WIA Title I

- D, Section 166. Record 0 if the participant did not receive any services under the condition described above. Record 9 if grantee is unable to track enrollment in the program. 1 = Yes 0 = No 9 = Unknown

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914 Veterans'

Programs IN 1 Record 1 if the participant received services financially assisted by the Disabled Veterans Outreach Program (DVOP). Record 0 if the individual did not receive services under any of the conditions described above. Record 9 if grantee is unable to track e nrollment in the program. 1 = Yes, DVOP 0 = No 9 = Unknown

915 Petition Number

(TAA only) IN 8 Record the petition number of the certification which applies to the individual's group. If there is more than one petition number (for example, certifications under both the TAA and NAFTA

- TAA programs), create multiple rec ords in the WISRD for each occurrence of a petition in a period of participation. Do NOT include any alphanumeric suffix; record the petition number ONLY. Leave blank if this data element does not apply to the individual. 00000000

916 Vocational

Education IN 1 Record 1 if the participant received services financially assisted under the Carl D. Perkins Vocational and Applied Technology Education Act (20 USC 2301 et seq.). Record 0 if the participant did not receive any services under the condition described above. Record 9 if unknown. Leave blank if this data element does not apply to the individual. 1 = Yes 0 = No 9 = Unknown

* 917 Vocational

Rehabilitation (WIOA) IN 1 Record 1 if the participant received services financially assisted under parts A and B of title I of the Rehabilitation Act of 1973 (29 USC 720 et seq.), WIOA title IV, and Sec. 411(B)(15) defined as transition services for students with disabilities, that facilitate the transition from school to postsecondary life, such as ach ievement of an employment outcome in competitive integrated employment, or pre

- employment transition services. Record 2 if the participant received services financially assisted by the Vocational Rehabilitation and Employment (VR&E) Program authorized by 3 8 USC Chapter 31. Record 3 if the participant received services from both vocational rehabilitation programs. Record 0 if the participant did not receive any services under the condition described above. Record 9 if unknown. Leave blank if this data element does not apply to the participant. 1 = Yes 2 = VR&E 3 = Both VR and VR&E 0 = No 9 = Unknown

* 918 Wagner

- Peyser Act

(WIOA) IN 1 Record 1 if the participant received services financially assisted under the Wagner

- Peyser Act (29 USC 49 et seq.) Record 0 if the participant did not receive services financially assisted under the Wagner

- Peyser Act. Record 9 if the grantee is unable t o track enrollment in the program. 1 = Yes 0 = No 9 = Unknown

919 YouthBuild IN 1 Record 1 if the participant received services financially assisted under the YouthBuild Program as authorized under WIOA section 171. Record 0 if the participant did not receive any services under the condition described above. Reco rd 9 if grantee is unable to track enrollment in the program. 1 = Yes 0 = No 9 = Unknown

920 Title V Older

Worker Program IN 1 Record 1 if the participant received services financially assisted under the Older Americans Act of 1998 (42 USC 3056 et seq.. Record 0 if the participant did not receive any services under the condition described above. Record 9 if grantee is unable to track enrollment in the program. 1 = Yes 0 = No 9 = Unknown

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921 Employment and

Training Services Related to SNAP IN 1 Record 1 if the participant received employment and training (E&T) services from the Supplemental Nutrition Assistance Program (SNAP) (7 USC 2015(d)(4))

- NOTE: This refers to the SNAP E&T program, NOT simply a SNAP recipient. Record 0 if the participant did not receive any services under the condition described above. Leave blank if it is not known. 1 = Yes 0 = No

922 Other WIOA or

Non

- WIOA Programs IN 1 Record 1 if the participant received services financially assisted from any other WIOA or non

- WIOA program not listed above that provided the individual with services during their period of participation. Record 2 if the participant received services fina ncially assisted in full or in part by funds from the American Recovery and Reinvestment Act of 2009 during period of participation. Record 3 if the participant received services financially assisted from the Intellectual and/or Developmental Disability P rogram, Mental Health Program, or any other Employment First State Leadership Mentoring Program (EFSLMP) during the period of participation. Record 0 if the individual did not receive any services under either of the conditions described above. 1 = Yes, Other WIOA or Non

- WIOA Programs 2 = Yes, American Recovery and Reinvestment Act 3 = I/DD, MH or other disability programs 0 = No

*923 Exclusionary

Reasons (WIOA) IN 2 Record 01 if the participant is incarcerated or residing in an institution or facility providing 24

- hour support such as a hospital or treatment center. Record 02 if the participant is receiving medical treatment that precludes entry into unsubsidized employment or continued participation in the program. This does not include temporary conditions expected to last for less than 90 days. Record 03 if the p articipant was found to be deceased or no longer living. Record 04 if the participant is providing care for a family member with a health/medical condition that precludes entry into unsubsidized employment or continued participation in the program. This does not include temporary conditions expected to last for less than 90 days. Record 05 if the participant is a member of the National Guard or other reserve military unit of the armed forces and is called to active duty for at least 90 days. Record 06 if the participant is in the foster care system or any other mandated residential program and has moved from the area as part of such a program or system (exclusion for youth participants only). Record 07 if the participant is determined to be not elig ible for services after eligibility has been determined. Record 98 if the participant retired from employment. Record 99 if the participant either disclosed an invalid social security number (SSN) or chose not to disclose a SSN. Leave blank if no reasons apply. Note: Exit Reason "98 = Retirement" has been added for program management purposes only and participants who exit the program based on this reason will not be excluded from calculation of the performance measures. Rather, these participants will be included in the performance measure calculations.
Note: Code values 90 thru 97 have been added as place holders for future use as determined by the Departments. 01 = Institutionalized 02 = Health/Medical 03 = Deceased 04 = Family Care 05 = Reserve Forces ca lled to Active Duty 06 = Foster Care 07 = Ineligible 90

– 97 = Reserved for future 98 = Retirement 99 = Not a Valid SSN

924 TAA Application

Date (TAA only) DT 8 Record the date on which the individual first applied for Trade Act services/benefits under the applicable certification. YYYYMMDD

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925 Date of First TAA

Benefit or Service (TAA only) DT 8 Record the date of the first Trade funded benefit or service received after the individual was determined eligible to participate. YYYYMMDD

926 Liable/Agent State

Identifier (TAA only) IN 1 Record 1 if the reporting State is serving the participant exclusively as a liable state. The definition for liable state can be found under 20 CFR 617.26(a). Record 2 if the reporting State is serving the pa rticipant as an agent state. The definition for agent state can be found under 20 CFR 617.26(b). Record 0 if the reporting State is both the paying state for UI (liable) as well as the State providing services (agent). Leave blank if the individual is not a participant. 1 = Liable State 2 = Agent State 0 = Both

927 Date of Eligibility

Determination (TAA only) DT 8 Record the date upon which the individual was determined to be (or not) an adversely affected worker. YYYYMMDD

928 Determined

Eligible (TAA only) IN1 Record 1 if the individual was determined eligible for the Trade Program. Record 0 if the individual was determined not eligible. Leave blank if the data element does not apply to the individual 1 = Yes 0 = No

929 Benefit Under Prior

Certification Last 10 Years (TAA only) IN 1 Record 1 if the participant received a benefit under a prior certification in any of the previous 10 fiscal years. Record 0 if the participant did not receive any services under the condition described above Leave blank if the individual is not a TAA participant. 1 = Yes 0 = No

930 Pay

- For

Performance IN 1 Record 1 if the participant received training services from a WIOA Title I service provider engaged in a contract with a local board which includes pay
- for

- performance strategies. Record 0 if the participant did not received services described under the condition described above. 1 = Yes 0 = No

**SECTION C**

**– ONE ST**  **OP SERVICES**  **AND ACTIVITIES**

**SECTION C.01**

**– GENERAL SERVICE**  **S OVERVIEW** 
1000 Date of First Basic

Career Service (Self

- Service) DT 8 Record the first date the participant received any self

- services > = the date of participation. Leave blank if the participant did not receive a self

- service or this data element does not apply to the individual. YYYYMMDD

1001 Date of First Basic

Career Service (Staff

- Assisted) DT 8 Record the first date the particip ant received any staff

- assisted basic/individualized/training services >= the date of participation. Leave blank if the participant did not receive a staff

- assisted basic career service/individualized career service/training service or this data element do es not apply to the individual. YYYYMMDD

1002 Most Recent Date

Received Basic Career Services (Self

- Service) DT 8 Indicate the most recent date a job seeker received a self

- service during the reporting period, either a physical location or through an electronic resource. A self

- service is defined as any service that was provided to the job seeker without meaning staff involvement. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1003 Most Recent Date

Received Basic Career Services (Staff

- Assisted) DT 8 Record the most recent date on which the participant received any staff

- assisted basic career service/individualized career service/training services. Leave blank if the participant did not receive a staff

- assisted basic career service/individualized car eer service/training service or this data element does not apply to the individual. YYYYMMDD

1004 Date of Most

Recent Career Service (WIOA) DT Record the date on which career services were last received (excluding follow

- up services). Leave blank if the participant did not receive career services. YYYYMMDD

1005 Most Recent Date

Received Staff

Assisted Services (DVOP) DT 8 Record the most recent date on which the participant received any staff

- assisted career or training services. Leave blank if the participant did not receive a staff

- assisted service or this data element does not apply to the individual. YYYYMMDD

1006 Date Referred to

Dept. of Veterans Affairs Vocational Rehabilitation & Employment Program DT 9 Record the most recent date on which the participant was referred to the Department of Veterans Affairs Vocational Rehabilitation & Employment Program. YYYYMMDD

**SECTION C.02**

**– BASIC**  **CAREER SERVICES** 

1100 Most Recent Date

Received Self

Service Workforce Information Services DT 8 Indicate the most recent date that a job seeker received self

- service workforce information services including information on state and local labor market conditions; industries, oc cupations and characteristics of the workforce; area business identified skills needs; employer wage and benefit trends; short and long term industry and occupational projections; worker supply and demand; and job vacancies survey results. Workforce inform ation also includes local employment dynamics information such as workforce availability; business turnover rates; job creation; and job identification of high growth and high demand industries. YYYYMMDD

1101 Most Recent Date

Received Self

Services/ Informational Activities DT 8 Record the most recent date on which the participant received self

- services and informational activities. Self

- service and informational activities are those services accessible to the general public electronically or through a physical location that are designed to inform and educate individuals about the labor market and their employment strengths, weaknesses, and the range of services appropriate to their situation, and that do not require significant staff involvement with the individual. Leave blank if the participant did not receive self

- services and informational activities or this data element does not apply to the individual. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1102 Most Recent Date

Received Staff

Assisted Career Guidance Services DT 8 Record the most recent date on which the participant received staff

- assisted career guidance services. Career guidance services include the provision of information (Including information on local performance and eligible training providers), materials, s uggestions, or advice intended to assist the job seeker in making occupation or career decisions. Leave blank if the participant did not receive a career guidance service or this data element does not apply to the individual. YYYYMMDD

1103 Most Recent Date

Received Staff Assisted Workforce Information Services DT 8 Indicate the most recent date that the participant received staff

- assisted workforce information services including information on state and local labor market conditions; industries, occupations and characteristic of the workforce; area business identified skills needs; employer wage and benefit trends; short and long term industry and occupational projections; worker supply and demand; and job vacancies survey results. Workforce info rmation also includes local employment dynamics information such as workforce availability; business turnover rates; job creation; and job identification of high growth and high demand industries. Leave blank if the participant did not receive a staff

- as sisted workforce information service or the data element does not apply to the individual. YYYYMMDD

1104 Most Recent Date

Received Staff Assisted Job Search Activities DT 8 Record the most recent date that the participant was provided staff

- assisted job search activities which are designed to help the participant plan and carry out a successful job hunting strategy. The services include resume preparation assistance, job search workshops, job finding clubs, and development of a job search plan. "Resume As sistance"

- Providing instructions on the content and format of resumes and cover letters and providing assistance in the development and production of the same. "Job Search Workshops"

- An organized activity that provides instructions on resume writing, a pplication preparation, interviewing skills, and/or job lead development. "Job Finding Clubs"

- Have all the elements of a Job Search Workshop, plus a period of structured application where participants attempt to obtain jobs. "Job Search Planning"

- Devel opment of a plan (not necessarily a written plan) that includes the necessary steps and timetables to achieve employment in specific occupational, industry, or geographic area.
Leave blank if the participant did not receive a staff

- assisted job search a ctivity or the data element does not apply to the individual.
Additional Note: This definition excludes participants who receive workforce information services or attend a TAP employment workshop. Those services will be collected and reported separatel y. YYYYMMDD

1105 Most Recent Date

Referred to Employment DT 8 Indicate the most recent date that the participant received a staff

- assisted referral to employment. A referral to employment is (a) the act of bringing to the attention of an employer a job seeker or group of registered job seekers who are available for a job and (b) the record of such a referral. Leave blank if the participant did not receive a referral to employment or this data element does not apply to the individual. YYYYMMDD

## (DRAFT) ETA PARTICIPANT INTEGRATED RECORD LAYOUT (PIRL)

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1106 Most Recent Date

Received Other Staff

- Assisted Basic Career Services DT 8 Record the most recent date on which the participant received basic career services requiring a significant expenditure of staff involvement. These additional staff

- assisted basic career services may include, but are not limited to, ( a) reemployment services; (b) federal bonding program; (c) job development contacts; (d) referrals to educational services; and (e) tax credit eligibility determination. Leave blank if the participant did not receive any other basic career services o r this data element does not apply to the individual. YYYYMMDD

1107 Most Recent Date

Referred to Federal Training DT 8 Record the most recent date that the participant was referred to a training program supported by the Federal Government, such as WIOA

- funded projects, TAA, Adult Education, Vocational Rehabilitation and Job Corps. Leave blank if the participant did not re ceive a referral to federal training or this data element does not apply to the individual. YYYYMMDD

1108 Most Recent Date

Placed in Federal Training DT 8 Record the most recent date on which the participant entered any training program supported by the Federal Government, such as WIOA

- funded projects, TAA, Adult Education, Vocational Rehabilitation and Job Corps.
Leave blank if the participant did not enter any training program supported by the Federal Government or this data element does not apply to the individual. YYYYMMDD

1109 Most Recent Date

Referred to Federal Job DT 8 Record the most recent date that the participant was referred to a job opening filed with a placement office by a department or agency of the Federal Government or other entity under the jurisdiction of the U.S. Office of Personnel Management. For example, a job posting with USAJOBS. Leave blank if the participant did not receive a referral to a Federal job or this data element does not apply to the individual. YYYYMMDD

1110 Most Recent Date

Referred to Federal Contractor Job DT 8 Record the most recent date that the participant who is a disabled veteran, campaign veteran, or recently separated veteran was referred to a job opening listed by an employer identified as a Federal contractor. Leave blank if the participant di d not receive a referral to a job opening listed by an employer identified as a Federal contractor or this data element does not apply to the individual. YYYYMMDD

1111 Most Recent Date

Entered Into Federal Job DT 8 Indicate the most recent date a job seeker entered into a job filed with a placement office by a department or agency or other entity under the jurisdiction of the U.S. Office of Personnel Management. YYYYMMDD

1112 Most Recent Date

Entered Into Federal Contractor Job DT 8 Indicate the most recent date a job seeker who is either a special disabled veteran, campaign veteran, or recently separated veteran entered into a Federal Contractor Job. YYYYMMDD

1113 Most Recent Date

Received Unemployment Insurance (UI) DT 8 Indicate the most recent date a job seeker was provided meaningful assistance in filing a UI claim after losing a job through no fault of their own. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

Claim Assistance

1114 Most Recent Date

Referred to Other Federal/State Assistance DT 8 Indicate the most recent date a job seeker was referred to Other Federal/State Assistance. This may include Supplemental Nutrition Assistance Program (SNAP) benefits, Temporary Assistance for Needy Families (TANF), health insurance assistance, child support assistance, tax preparation support, and any other Federal or State assistance programs. YYYYMMDD

1115 Referred to Jobs

for Veterans State Grants (JVSG) services IN 1 Record 1 if the participant was referred to JVSG services due to significant barrier to employment. Record 2 if the participant was referred to JVSG services due to TSM identified as in need of i ndividualized

career services. Record 3 if the participant was referred to JVSG services as wounded, ill, or injured located in a military treatment facility, or his or her caregiver. Record 4 if the participant was referred to JVSG services for reasons other than those listed above. Record 0 if the participant was not referred to JVSG services. Leave blank if this data element does not apply to the participa nt. 1 = Referred due to significant barrier to employment 2 = Referred due to TSM identified as in need of individualized career services 3 = Referred as wounded, ill, or injured located in a military treatment facility, or his or her caretaker 4 = Ot her 0 = Not Referred 1116 Referred to

Department of Veterans Affairs (VA) services IN 1 Record a 1 if the individual was referred to Post

- 9/11 GI Bill benefits, Record a 2 if the individual was referred to Montgomery GI Bill, Record a 3 for other VA services 1 = Post 9/11 GI Bill 2 = Montgomery GI Bill 3 = Other VA services

**SECTION C.03**

**– INDIVIDUALIZED CAR**  **EER SERVICES**  1200 Date of First

Individualized Career Service DT 8 Record the first date the participant received any individualized service > = the date of participation. Individualized Career Services include development of an Individual Employment Plan, Pre

- Vocational Services, provision of comprehensive skills and career assessments, internships or work experiences, financial literacy servic es, English as Second Language Services, or any other service that comprises a significant amount of staff time with an individual participant as described in WIOA sec. 134(c)(2)(xii). Leave blank if the participant did not receive any individualized career service or this data element does not apply to the individual. YYYYMMDD

1201 Most Recent

Date Received Individualized Career Service DT 8 Record the most recent date on which the participant received individualized career services as described in WIOA sec. 134(c)(2)(xii) YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1202 Developed an

Individual Employment Plan (IEP) IN 1 Record 1 if the participant, at any time during participation in the program, jointly developed with the case manager an individual employment plan. An IEP is an ongoing strategy to identify employment goals, achievement objectives, and an appropriate com bination of services for the participant to achieve the employment goals. Record 0 if the participant did not receive an individual employment plan as described above. Leave blank if this data element does not apply to the individual. 1 = Yes 0 = No

1203 Most Recent Date

Received Internship or Work Experience opportunities DT 8 Record the most recent date on which the participant received an internship or work experience opportunity directly linked to a career. Leave blank if the participant did not receive an internship or work experience opportunity or this data element does not apply to the individual. YYYYMMD D

1205 Type of Work

Experience IN 1 If the participant received work experience, record the appropriate code to indicate the type of work experience provided to the participant. Record 1 if the participant participated in summer employment or an internship during the summer months. Record 2 if the participant participated in an internship or employment opportunity during the non

- summer months or if it extends beyond the summer months. Record 3 if the participant participated in a pre

- apprenticeshi p program. Record 4 if the participant participated in job shadowing. Record 5 if the participant participated in on

- the

- job training. Record 6 if the participant participated in a transitional job, as de fined in WIOA Section 134(d)(5). Record 7 if the par ticipant participated in another type of work experience not covered in 1 through 5. Record 0 if the participant did not participate in a work experience. Leave blank if this data element does not apply to the individual.
NOTE: Code Value 6 should only b e selected when other work experience opportunities are provided t hat are not captured elsewhere. This code value is also for use with Adult programs only. 1 = Summer employment/Internships during the summer 2 = Employment opportunities, including internships, not limited to summer months 3 = Pre

- apprenticeship programs 4 = Job shadowing 5 = On

- the

- Job Training 6 = Transitional Job 7 = Other work experience activities

1206 Date Received

Financial Literacy Services DT 8 Record the date, at any time during participation in the program, that the participant received any financial literacy services. They may include services that help with creating budgets, initiate checking and savings accounts at banks, applying for and m anaging loans and credit cards, learning of credit reports and credit scores, and identifies identity theft. Leave blank if this data element does not apply to the participant

. YYYYMMDD

1207 Date Received

English as Second Language Services DT 8 Record the date, at any time during participation in the program, that the participant received any English as a second language service or training. ESL services are those services provided to participants whose primary language is not English. These se rvices are designed to increase the English language proficiency of the participant so they can attain training and/or employment success. Leave blank if this data element does not apply to the individual. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1210 Received

Pre

- Vocational Activities DT 8 Record the date at any time during the individual’s participant in the program that they received short

- term prevocational services, including development of learning skills, communicatio n skills, interviewing skills, punctuality, personal maintenance skills, and professional conduct to prepare individuals for unsubsidized employment or training. Leave blank if this data element does not apply to the participant. YYYYMMDD

1211 Transitional Jobs IN 2 Record 1 if the participant received work experience at a transitional job as described in WIOA Section 134(d)(5). Record 0 if the participant did not receive transitional jobs training as described above. 1 = Transitional Job 0 = No

1213 Most Recent Date

Received Individualized Career Service (DVOP) DT 8 Record the most recent date on which the participant received individualized career services (excluding case management) as described in WI O A section 134(d)(3) from a DVOP staff person: a) conduct of a comprehensive assessment; b) the development of an individual employment plan; c) the completion of both those service elements to be reported as a single instance of individualized career services; and d) the rep orting of a single instance of individualized career services by a DVOP specialist to occur only once within a single period of participation. Please note that states should not report provision of adult basic education and literacy activities as part of this specification. Receipt of staff

- assisted i ndividualized career services also does not require prior participation in "c areer services." Leave blank if the participant did not receive i ndividualized career services or this data element does not apply to the individual. YYYYMMDD

1214 Most Recent Date

Received Job Search Activities (DVOP) DT 8 Record the most recent date that a participant was provided job search activities which are designed to help the participant plan and carry out a successful job hunting strategy by a DVOP staff person. The services include resume preparation assistance, job search workshops, job finding clubs, and development of a job search plan. Leave blank if the participant did not receive a job search activity or this data e lement does not apply to the individual. YYYYMMDD

1215 Most Recent Date

Referred to Employment (DVOP) DT 8 Indicate the most recent date that a participant was referred to employment by a DVOP staff person. A referral to employment is (a) the act of bringing to the attention of an employer a job seeker or group of registered job seekers who are available for a job and (b) the record of such a referral. Leave blank if the participant did not receive a referral to employment or this data element does not apply to the individual. YYYYMMDD

1216 Most Recent Date

Referred to Federal Training (DVOP) DT 8 Record the most recent date that a participant was referred by a DVOP staff person to a training program supported by the Federal Government, such as WIOA

- funded projects, TAA, NAFTA, and Job Corps. This definition does include DVA

- OJT. Leave blank if the participant did not receive a referral to Federal training or this data element does not apply to the individual. YYYYMMDD

1217 Most Recent Date

Referred to Federal Job (DVOP) DT 8 Record the most recent date that the participant was referred by a DVOP staff person to a job opening filed with a placement office by a department or agency of the Federal government or other entity under the jurisdiction of the U.S. Office of Personnel Management. Leave blank if the participant did not receive a referral to a Federal job or this data element does not apply to the individual. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1218 Most Recent Date

Referred to Federal Contractor Job (DVOP) DT 8 Record the most recent date that the participant who is a disabled veteran, campaign veteran, or recently separated veteran was referred by a DVOP staff person to a job opening listed by an employer identified as a Federal contractor. Leave blank if the participant did not receive a referral to a job opening listed by an employer identified as a Federal contractor or this data element does not apply to the individual. YYYYMMDD

1219 Most Recent Date

Received Other Staff

- Assisted Basic Career Services (DVOP) DT 8 Record the most recent date on which the individual received other services requiring a significant expenditure of DVOP staff time. These additional career services may include, but are not limited to: (a) reemployment services; (b) f ederal bonding program; (c) job development contacts; (d) referrals to educational services; and (e) tax credit eligibility determination. Leave blank if the participant did not receive any other staff

- assisted career services

. YYYYMMDD

1220 Most Recent Date

Received Career Guidance Services (DVOP) DT 8 Record the most recent date that a participant received career guidance services, which includes the provision of information, materials, suggestions, or advice by DVOP staff intended to assist the job seeker in making occupation or career decisions. Leave blank if the participant did not receive a career guidance service

. YYYYMMDD

1221 Most Recent Date

Entered Federal Job (DVOP) DT 8 Indicate the most recent date a job seeker entered into a job filed with a placement office by a department or agency or other entity under the jurisdiction of the U.S. Office of Personnel Management (DVOP). Leave blank if the participant did not begin a federal job. YYYYMMDD

1222 Most Recent Date

Entered Federal Contractor Job (DVOP) DT 8 Indicate the most recent date a job seeker who is either a special disabled veteran, campaign veteran, or recently separated veteran entered into a Federal Contractor Job (DVOP). Leave blank if the participant did not begin working in a Federal Contractor Job. YYYYMMDD

**SECTION C.04**

**– TRAINING SERVICES** 

* 1300 Received Training

(WIOA) IN 1 Record 1 if the participant received training services that lead to a credential. Record 2 if the participant received training services that do not lead to a credential. Record 0 if the participant did not receive training services. Leave blank if this data is not available. 1 = Yes, leading to a credential 2 = Yes, not leading to a credential 0 = No

1301 Date Entered

Training #1 DT 8 Record the date on which the individual's second training service actually began. Leave blank if the individual did not receive a second training service or this data element does not apply to the individual. YYYYMMDD

1302 Type of Training

Service #1 IN 2 Use the appropriate code to indicate the type of approved training being provided to the participant. NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship program, choose Code 09. NOTE: Code 06 (Other) should only be utilized in rare instances when other codes are clearly not appropriate. 01 = On the Job Training 02 = Skill Upgrading 03 = Entrepreneurial Training 04 = ABE or ESL in conjunction with Training (non

- TAA funded)

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

Record 0 if the participant did not receive a training service. Leave blank if this data element does not apply to the individual. 05 = Customized Training 06 = Other Occupational Skills Training 07 = Remedial Training (ABE/ESL

– TAA only) 08 = Prerequisite Training 09 = Registered Apprenticeship Training 10 = Other basic skills training (WIOA Youth) 00 = No Training Service 1303 Occupational Skills

Training Code #1 IN 8 Enter the 8 digit O*Net 4.0 (or later versions) code that best describes the training occupation for which the participant received training services. Leave blank if occupational code is not available or not known.
Additional Notes: If all 8 digits of the occupationa l skills code are not collected, record as many digits as are available. If the individual receives multiple training services, use the occupational skills training code for the most recent training. 00000000

1304 Training

Completed #1 IN 1 Record 1 if the individual completed approved training. Record 0 if the individual did not complete training (withdrew). Leave blank if the individual did not receive training services or if this data element does not apply to the individual. 1 = Yes 0 = No (Withdrew)

1305 Date Completed,

or Withdrew from, Training #1 DT 8 Record the date when the participant completed training or withdrew permanently from training. If multiple training services were received, record the most recent date on which the individual completed training. Leave blank if the individual did not receive training services or if this data element does not apply to the individual. YYYYMMDD

1306 Date Entered

Training #2 DT 8 Record the date on which the individual's s econd training service actually began. Leave blank if the individual did not receive a second training service or this data element does not apply to the individual. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1307 Type of Training

Service #2 IN 2 If the participant received a second type of training, record the appropriate code to indicate the type of approved training being provided to the participant. NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship program, choose Code 09. NOTE: Code 06 (Othe r) should only be utilized in rare instances when other codes are clearly not appropriate.
Record 0 if the participant did not receive a second training service. Leave blank if this data element does not apply to the individual. 01 = On the Job Training 02 = Skill Upgrading 03 = Entrepreneurial Training 04 = ABE or ESL in conjunction with Training (non

- TAA funded) 05 = Customized Training 06 = Other Occupational Skills Training 07 = Remedial Training (ABE/ESL

– TAA only) 08 = Prerequisite Training 09 = Registered Apprenticeship Training 10 = Other basic skills training (WI OA Youth) 00 = No Training Service
1308 Occupational Skills

Training Code #2 IN 8 Enter the 8 digit O*Net 4.0 (or later versions) code that best describes the training occupation for which the participant received training services. Leave blank if occupational code is not available or not known.
Additional Notes: If all 8 digits of the occup ational skills code are not collected, record as many digits as are available. If the individual receives multiple training services, use the occupational skills training code for the most recent training. 00000000

1309 Training

Completed #2 IN 1 Record 1 if the individual completed approved training. Record 0 if the individual did not complete training (withdrew). Leave blank if the individual did not receive a second training service or this data element does not apply to the individual. 1 = Yes 0 = No (Withdrew)

1310 Date Completed,

or Withdrew from, Training #2 DT 8 Record the date when the participant completed training or withdrew permanently from training. If multiple training services were received, record the most recent date on which the individual completed training. Leave blank if the individual did not receive a second training service or this data element does not apply to the individual. YYYYMMDD

1311 Date Entered

Training #3 DT 8 Record the date on which the individual's third training service actually began. If the individual received more than 3 training services, record the date on which the individual actually began the last (or most recent) training s ervice. Leave blank if the individual did not receive a third training service or this data element does not apply to the individual. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1312 Type of Training

Service #3 IN 2 If the participant received a third type of training, record the appropriate code to indicate the type of approved training being provided to the participant. NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship program, choose Code 09. NOTE: Code 06 (Other) should only be utilized in rare instances when other codes are clearly not appropriate.
Record 0 if the participant did not receive a third service. Leave blank if this data element does not apply to the individual. Additional Note: If the participant receives more than three trai ning services, record the last (or most recent) training services received by the participant in this field. 01 = On the Job Training 02 = Skill Upgrading 03 = Entrepreneurial Training 04 = ABE or ESL in conjunction with Training (non

- TAA funded) 05 = Cu stomized Training 06 = Other Occupational Skills Training 07 = Remedial Training (ABE/ESL

– TAA only) 08 = Prerequisite Training 09 = Registered Apprenticeship Training 10 = Other basic skills training (WIOA Youth) 00 = No Training Service 1313 Occupational Skills

Training Code #3 IN 8 Enter the 8 digit O*Net 4.0 (or later versions) code that best describes the training occupation for which the participant received training services. Leave blank if occupational code is not available or not known or if this data element does not apply to the individual.
Additional Notes: If all 8 digits of the occupational skills code are not collected, record as many digits as are available. If the individual receives multiple training services, use the occupational skills training code for the most recent training. If the individual received more than 3 tra ining services, use the occupational skills training code for the last (or most recent) training service. 00000000

1314 Training

Completed #3 IN 1 Record 1 if the individual completed approved training. Record 0 if the individual did not complete training (withdrew). Leave blank if the individual did not receive a third training service or this data element does not apply to the individual. 1 = Yes 0 = No (Withdrew)

1315 Date Com pleted,

or Withdrew from, Training #3 DT 8 Record the date when the participant completed training or withdrew permanently from training. If multiple training services were received, record the most recent date on which the individual completed training. Leave blank if the individual did not receive a third training service or this data element does not apply to the individual. YYYYMMDD

1316 Established

Individual Training Account (ITA) IN 1 Record 1 if any of the individual's services were purchased utilizing an Individual Training Account funded by WIOA T itle I. Record 0 if the individual does not meet the condition described above. Leave blank if this data element does not apply to the individual. 1 = Yes 0 = No

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Revised 8.26.2015 Page **33** of **78 DATA**  **ELEMENT NO.**  **DATA ELEMENT**

**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1317 Pell Grant

Recipient IN 1 Record 1 if the individual is or has been notified s/he will be receiving a Pell Grant at any time during participation in the program. This information may be updated at any time during participation in the program. Record 0 if the individual does not m eet the condition described above. Leave blank if this data element does not apply to the individual or if unavailable. 1 = Yes 0 = No

1318 Waiver from

Training Requirement (TAA only) IN 1 Use the appropriate code to indicate the reason for which a waiver from the training requirements was issued to the individual. Record 0 if the individual did not receive a training waiver. Leave blank if this data element does not apply to the individual. 1 = Recall 2 = Marketable Skil ls 3 = Retirement 4 = Health 5 = Enrollment Unavailable 6 = Training Not Available 0 = No 1319 Date of Most

Recent Case Management and Reemployment Service (TAA only) DT 8 Record the date on which the participant received his or her most recent Case Management and Reemployment Service. Leave blank if the individual was not a TAA participant. YYYYMMDD

1320 Most Recent Date

Waiver From Training Requirement Issued (TAA only) DT 8 Record the date on which the participant received his or her most recent Case Management and Reemployment Service. Leave blank if the individual was not a TAA participant YYYYMMDD

1321 Current Quarter

Training Expenditures (TAA only) DE 7.2 Record the dollar amount of training expenditures accrued in the current report quarter for the participant. Accrued expenditures are defined as the sum of actual cash disbursements for direct charges for goods and services; the amount of indirect expense s charged to the award; minus any rebates, refunds, or other credits; plus the total costs of all goods and property received or services performed, whether an invoice has been received or a cash payment has occurred. Accrued expenditures are to be record ed in the reporting quarter in which they occur, regardless of when the related cash receipts and disbursements take place. This item includes: (1) Tuition: facility and training costs, books and laboratory fees, and/or equipment expenses approved by the State agency; (2) Travel allowances (3) Subsistence allowances. Leave blank if the individual was not a TAA participant. 0000000.00

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1322 Total Training

Expenditures (TAA only) DE 7.2 Record the dollar amount of training expenditures accrued thus far in participant's training. Accrued expenditures are defined as the sum of actual cash disbursements for direct charges for goods and services; the amount of indirect expenses charged to th e award; minus any rebates, refunds, or other credits; plus the total costs of all goods and property received or services performed, whether an invoice has been received or a cash payment has occurred. Accrued expenditures are to be recorded in the repor ting quarter in which they occur, regardless of when the related cash receipts and disbursements take place. This item includes: (1) Tuition: facility and training costs, books and laboratory fees, and/or equipment expenses approved by the State agency; ( 2) Travel allowances (3) Subsistence allowances. Leave blank if the individual was not a TAA participant. 0000000.00

1323 Training Costs

Amount of Overpayment (TAA only) DE 7.2 Record the amount of the Training Cost Overpayment. This amount may be updated on a cumulative basis. Leave blank if the individual was not a TAA participant. 0000000.00

1324 Training Costs

-

Overpayment Waiver (TAA only) IN 1 Record 1 if there was a TAA Training overpayment waiver to be recorded in the quarter it is issued and continues through last quarter of reporting. This will include Job Search and Relocation Overpayments. Leave blank if the individual was not a TAA part icipant. 1 = Yes 0 = No

1325 Distance Learning IN 1 Record 1 if the participant received training through distance learning. Record 0 if the participa nt did not receive any services under the condition described above. Leave blank if the condition describe above does not apply to the individual. 1 = Yes 0 = No

1326 Part Time Training

(TAA only) IN 1 Record 1 if the participant received part time training in the report quarter. Record 0 if the participant did not receive any services under the condition described above. Leave blank if the individual was not a TAA participant. 1 = Yes 0 = No

1327 Adversely Affected

Incumbent Worker (TAA only) IN 1 Record 1 if the participant received services prior to his or her separation date from qualifying trade affected employment. Record 0 if the participant did not receive any services under the condition described above. Leave blank if the individual was not a TAA participant. 1 = Yes 0 = No

**SECTION C.05**

**– YO**  **UTH PROGRAM SERVICES/ELEMENTS (Not C aptured**  **E lsewhere)** 

* 1400 Date Enrolled in

Education or Training Program Leading to a Recognized Postsecondary Credential or Employment During the Program DT 8 Record the date of the most recent service when the participant was enrolled in an education or training program that leads to a recognized postsecondary credential or employment as defined by the core program in which the individual participates. States may use this coding value if the participant was either already enrolled in education or training at the time of application to the program or became enrolled in education or training at any point while participating in the program. Leave blank if the participant was not enrolled in education or training that leads to a recognized postsecondary credential or employment. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

(WIOA)

* 1401 Enrolled in

Secondary Education Program (WIOA) IN 1 Record 1 if the participant was enrolled in a Secondary Education Program at or above the 9 th Grade level. States may use this coding value if the participant was either already enrolled in education or training at the time of application to the program or became enrolled in education or training program at the 9 th Grad e level at any point while participating in the program. Record 0 if the participant was not enrolled in a secondary education program at or above the 9 th grade level. 1 = Yes 0 = No

1402 Most Recent Date

Received Educational Achievement Services DT 8 Record the most recent date on which the participant received an educational achievement service. Educational achievement services include, but are not limited to tutoring, study skills training, instruction, and evidence

- based dropout prevention and reco very strategies that lead to completion of the requirements for a secondary school diploma or its recognized equivalent (including a recognized certificate of attendance or similar document for individuals with disabilities) or for a recognized postseconda ry credential. Leave blank if the participant did not receive educational achievement services or this data element does not apply to the individual. YYYYMMDD

1403 Most Recent Date

Received Alternative Secondary School Services DT 8 Record the most recent date on which the participant received alternative secondary school services, or dropout recovery services, as appropriate. Leave blank if the participant did not receive alte rnative secondary school services or dropout recovery services. YYYYMMDD

1404 Youth

Occupational Skills Training DT 8 Record the most recent date on which the youth participant received occupational skills training. Leave blank if the participant did not receive occupational skills training. YYYYMMDD

1405 Most Recent Date

Received Work Experience Opportunities DT 8 Record the most recent date on which the participant received work experience opportunities that have as a component academic and occupational education. Work experiences are a planned, structured learning experience that takes place in a workplace for a limited period of time. Leave blank if the participant did not receive work experience opportunities or this data e lement does not apply to the individual. YYYYMMDD

* 140 6 Date Enrolled in

Post Exit Education or Training Program Leading to a Recognized Postsecondary Credential (WIOA) DT 8 Record the date the participant is enrolled in an education or training program that leads to a recognized postsecondary credential after program exit. Leave blank if this data element does not apply to the participant.
NOTE: This is only for participants who exited secondary education and obtained a high school credential per Sec 1 16(b)(2)(A)(iii). YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1407 Most Recent Date

Received Education Offered Concurrently with Workforce Preparation DT 8 Record the most recent date on which the participant received education offered concurrently with and in in the same context as workforce preparation activities and training for a specific occupation or occupational cluster. Leave blank if the participant did not receive education offered concurrently with workforce preparation. YYYYMMDD

1408 Most Recent Date

Received Leadership Development Opportunities DT 8 Record the most recent date on which the participant received services that include, but are not limited to, opportunities that may include community service and peer

- centered activities encouraging responsibility and other p ositive social and civic behaviors, as appropriate. Leave blank if the participant did not receive a leadership development service or this data element does not apply to the individual. YYYYMMDD

1409 Most Recent Date

Received Supportive Services (except needs

related payments) DT 8 Record the most recent date on which the participant received a supportive service (WIOA section 134(d)(2)) which include, but are not limited to, assistance with transportation, child care, dependent care, and housing that are necessary to enable the indi vidual to participate in programs which provide career and training services as defined in WIOA sec. 134(c)(2) and 134(c)(3). Support services for youth participants include; (a) linkages to community services; (b) assistance with transportation; (c) assis tance with child care and dependent care; (d) assistance with housing; (e) referrals to medical services; and (f) assistance with uniforms or other appropriate work attire and work

- related tools, including such items as eye glasses and protective eye gear. Leave blank if the participant did not receive supportive services or this data element does not apply to the individual. YYYYMMDD

1410 Most Recent Date

Received Adult Mentoring Services DT 8 Record the most recent date on which the participant received adult mentoring services. Adult mentoring services may last for at least twelve (12) months and may occur both during and after program partic ipation. Leave blank if the participant did not receive adult mentoring services or this data element does not apply to the individual. YYYYMMDD

1411 Most Recent Date

Received Comprehensive Guidance/ Counseling Services DT 8 Record the most recent date on which the participant received comprehensive guidance and counseling services, which may include drug and alcohol abuse counseling. Leave blank if the participant did not receive comprehensive guidance/counseling services or this data element does not apply to the individual. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1412 Most Recent Date

Received Follow

- up Services DT 8 Record the most recent date on which the participant received follow

- up services after exiting the program. Follow

- up services for youth participants include: (a) regular contact with a youth participant's employer, including assistance in addressing work

- related problems that arise; (b) assistance in securing better paying jobs, career development and further education; (c) work

- related peer support groups; (d) adult mentoring; and (e) tracking the progress of youth in employment after training. All yout h participants must receive some form of follow

- up services for a minimum duration of 12 months. Leadership development opportunities, adult mentoring, supportive services, etc. that are provided to the youth participant as follow

up services should be re corded here. Leave blank if the participant did not receive follow

- up services or this data element does not apply to the individual. YYYYMMDD

1413 Most Recent Date

Youth Received Entrepreneurial Skills Training DT 8 Record the most recent date on which the individual participated in entrepreneurial skills training. Leave blank if the individual did not participate in entrepreneurial skills training. YYYYMMDD

1414 Most Recent Date

Youth Received Services that provide labor market information and employment information DT 8 Record the most recent date on which the individual participated in services that provide labor market and employment information about in

- demand industry sectors or occupations available in the lo cal area, such as career awareness, career counseling, and career exploration services. Leave blank if the individual did not participate in these services. YYYYMMDD

1415 Most Recent Date

Youth Received Post

- Secondary transition and preparatory activities DT 8 Record the most recent date on which a youth participant received activities that helped them to prepare for and transition to postsecondary education and training. Leave blank if the individual did not participate in activities that helped them to prepare for and transition to postsecondary education and training. YYYYMMDD

1416 Date of Completion

of Youth Services DT 8 Record the date the participant received their last service in the WIOA Youth program other than follow

- up services. This element is only required for participants who completed the WIOA Youth program but are co

enrolled in the WIOA Adult program or anoth er partner program that would extend their exit date beyond their completion date in WIOA Youth. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

**SECTION C.0 6** 

**– OTHER RELATED ASSISTANCE AND SUPPORT SERVICES FOR**  **NON**

**- YOUTH**  **CUSTOMERS**

1500 Received

Needs

- Related Payments IN 1 Record 1 if the participant received needs related payments (WIOA section 134(d)(3)) for the purpose of enabling the individual to participa te in approved training funded under WIOA Title IB. Record 0 if the participant did not receive any needs

- related payments as described above. Leave blank if this data element does not apply to the individual. 1 = Yes 0 = No

1501 Most Recent Date

Received Rapid Response Services DT 8 Record the most recent date on which the participant received a rapid response service authorized under WIOA section 134(a)(2)(A). Rapid response encompasses the activities necessary to plan and deliver services to en able dislocated workers to transition to new employment as quickly as possible, following either a permanent closure or mass layoff, or a natural or other disaster resulting in a mass job dislocation. Leave blank if the participant did not receive rapid response services or this data element does not apply to the individual. YYYYMMDD

1503 Most Recent Date

Received Follow

- up Service DT 8 Record the most recent date on which the participant received follow

- up services , which may include counseling in the workplace. Leave blank if the participant did not receive this service or if it does not apply to this individual. Note that follow

- up services do not change the date of exit for performance purposes. YYYYMMDD

1504 Subsistence While

in Training (TAA only) IN 1 Record 1 if the participant received a subsistence allowance while in training. Record 0 if participant did not receive a subsistence allowance. Leave blank if this data element does not apply to the individual. 1 = Yes 0 = No

1505 Job Search

Allowance

- Count (TAA only) IN 2 Record the total number of job search allowances paid to the participant in the current report quarter. Record a "0" if the participant did not receive a job search allowance in the quarter. Leave “blank” if the data element does not apply to the individual. 00

1506 Job Search

Allowance Current Quarter

- Costs (TAA only) DE 7.2 Record the dollar value of Job Search Allowance paid in the current quarter. Leave "blank" if this data element does not apply to the participant or if the individual is not a TAA participant. 0000000.00

1507 Job Search

Allowance

- Total Costs (TAA only) DE 7.2 Record the cumulative total dollar amount of job search costs paid for the participant. This field may be updated for each quarterly submission. Leave "blank" if this data element does not apply to the participant or if the individual is not a TAA participant. 0000000.00

1508 Relocation

Allowance Current Quarter

- Recipient (TAA only) IN 1 Record 1 if the participant received a relocation allowance in the current report quarter. Record 0 if the participant did not receive a Relocation Allowance. Leave “blank” if the individual is not a participant. 1 = Yes 0 = No

1509 Relocation

Allowance

- Total Cost (TAA only) DE 7.2 Record the total dollar amount of relocation costs paid to relocate the participant including the lump sum payment. Leave "blank" if this data element does not apply to the participant or if the individual is not a TAA participant. 0000000.00

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1510 Date Received First

Basic TRA payment (TAA only) DT 8 Record the date on which the participant received their first Basic TRA payment. Leave "blank" if the participant did not receive a Basic TRA Payment, or if the individual is not a TAA participant. YYYYMMDD

1511 Weeks Paid This

Quarter

- Basic TRA (TAA only) IN 2 Record the total number of weeks of Basic TRA paid in the current quarter. “0” if this data element does not apply to the participant. Leave "blank" if the individual is not a TAA participant. 00

1512 Total Weeks Paid

Cumulative

- Basic TRA (TAA only) IN 2 Record the total number of weeks of Basic TRA paid to the individual. “0” if this data element does not apply to the participant Leave "blank" if the individual is not a TAA participant. 00

1513 Amount Paid

Current Quarter

TRA Basic (TAA only) DE 7.2 Record the dollar amount of Basic TRA paid in the current report quarter. “0” if this data element does not apply to the participant. Leave "blank" if the individual is not a TAA participant. 0000000. 00

1514 Total Amount Paid

- Basic TRA (TAA only) DE 7.2 Record the total dollar amount of Basic TRA paid to the individual. “0” if this data element does not apply to the participant. Leave "blank" if the individual is not a TAA participant. 0000000.00

1515 Date Received First

Additional TRA Payment (TAA only) DT 8 Record the date on which the participant received their first Additional TRA payment. Leave "blank" if the participant did not receive a Additional TRA Payment, or if the individual is not a T AA participant. YYYYMMDD

1516 Weeks Paid This

Quarter

- Additional TRA (TAA only) IN 2 Record the total number of weeks of Additional TRA paid in the current quarter. “0” if this data element does not apply to the participant. Leave "blank" if the individual is not a TAA participant. 00

1517 Total Weeks Paid

Cumulative

- Additional TRA (TAA only) IN 2 Record the total number of weeks of Additional TRA paid to the individual. “0” if this data element does not apply to the participant. Leave "blank" if the individual is not a TAA participant. 00

1518 Amount Paid This

Quarter

- Additional TRA (TAA only) DE 7.2 Record the dollar amount of Additional TRA paid in the current report quarter. “0” if this data element does not apply to the participant Leave "blank" if the individual is not a TAA participant. 0000000.00

1519 Total Amount Paid

- Additional TRA (TAA only) DE 7.2 Record the total dollar amount of Additional TRA paid to the individual. “0” if this data element does not apply to the participant Leave "blank" if the individual is not a TAA participant. 0000000.00

1520 Date Received First

Remedial/Prerequi site TRA Payment (TAA only) DT 8 Record the date on which the participant received their first Remedial/Prerequisite TRA payment. Leave "blank" if the participant did not receive a Remedial/Prerequisite TRA Payment, or if the individual is not a TAA participant. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1521 Weeks Paid This

Quarter

Remedial/Prerequi site (TAA only) IN 2 Record the total number of weeks of Remedial/Prerequisite TRA paid in the current quarter. “0” if this data element does not apply to the participant Leave "blank" if the individual is not a TAA participant. 00

1522 Total Weeks Paid

Cumulative

- Remedial/Prerequi site(TAA only) IN 2 Record the total number of weeks of Remedial/Prerequisite TRA paid to the individual. “0” if this data element does not apply to the participant. Leave "blank" if the individual is not a TAA participant. 00

1523 Amount Paid This

Quarter

- Remedial/Prerequi site TRA (TAA only) DE 7.2 Record the dollar amount of Remedial/Prerequisite TRA paid in the current report quarter. “0” if this data element does not apply to the participant Leave "blank" if the individual is not a TAA participant. 0000000.00

1524 Total Amount Paid

- Remedial/Prerequi site TRA (TAA only) DE 7.2 Record the total dollar amount of Remedial/Prerequisite TRA paid to the individual. “0” if this data element does not apply to the participant Leave "blank" if the individual is not a TAA participan t. 0000000.00

1525 Date Received First

Completion TRA Payment (TAA only) DT 8 Record the date on which the participant received their first Completion TRA payment. Leave "blank" if the participant did not receive a Remedial/Prerequisite TRA Payment, or if the individual is not a TAA participant. YYYYMMDD

1526 Weeks Paid This

Quarter

- Completion TRA(TAA only) IN 2 Record the total number of weeks of Completion TRA paid in the current quarter. “0” if this data element does not apply to the participant Leave "blank" if the individual is not a TAA participant. 00

1527 Total Weeks Paid

Cumulative

- Completion TRA (TAA only) IN 2 Record the total number of weeks of Completion TRA paid to the individual. “0” if this data element does not apply to the participant. Leave "blank" if the individual is not a TAA participant. 00

1528 Amount Paid

Current Quarter

- TRA Completion (TAA only) DE 7. 2 Record the dollar amount of Completion TRA paid in the current report quarter. “0” if this data element does not apply to the participant Leave "blank" if the individual is not a TAA participant. 0000000.00

1529 Total Amount Paid

- Completion TRA (TAA only) DE 7. 2 Record the total dollar amount of Completion TRA paid to the individual. “0” if this data element doe s not apply to the participant Leave "blank" if the individual is not a TAA participant. 0000000.00

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1530 TRA Overpayment

(TAA only) IN 1 Record 1 if there was an overpayment established under any type of TRA during the course of participation in the quarter in which it is first identified and to continue through last quarter of reporting. Record 0 if there was no TRA overpayment. Leave bl ank if the individual was not a TAA participant. 1 = Yes 0 = No

1531 Amount of TRA

Overpayment(TAA only) DE 7.2 Record the dollar amount of the TRA overpayment. This amount may be updated on a cumulative basis. Leave blank if the individual was not a TAA participant. 0000000.00

1532 TRA Overpayment

Waiver(TAA only) IN 1 Record 1 if there was a TRA overpayment waiver to be recorded in the quarter it is issued and to continue through last quarter of reporting. “0” if this data element does not apply to the participant Leave "blank" if the individual is not a TAA participant. 1 = Yes 0 = No

1533 Date Received First

A/RTAA Payment (TAA only) DT 8 Record the date on which the participant received their first Alternative/Reemployment Trade Adjustment Assistance (A/RTAA) payment. Leave “blank” if this does not apply to the participant, or the individual is not a participant. YYYYMMDD

1534 Number of A/RTAA

Payments Current Quarter (TAA only) IN 2 Record the number of A/RTAA payments paid to the partici pant in the current report quarter. “0” if this data element does not apply to the participant Leave "blank" if the individual is not a TAA participant. 00

1535 Current Quarter

A/RTAA Payments (TAA only) DE 7.2 Record the total dollar amount of A/RTAA paid to the participant in the report quarter. Leave "blank" if this data element does not apply to the participant or if the individual is not a TAA participant. 0000000.00

1536 Number of A/RTAA

Payments Total (TAA only) IN 3 Record the number of A/RTAA payments made to the participant through the current quarter of participation. This field may be updated for each quarterly submission. Record 0 if there was no TRA overpayment. Leave "blank" if the individual is not a TAA participant. 000

1537 Total Amount Paid

- A/RTAA (TAA only) DE 7.2 Record the total dollar amount of A/RTAA paid to the individual. Record 0 if there was no TRA overpayment. Leave "blank" if the individual is not a TAA participant. 0000000.00

1538 Frequency of

Payments (TAA only) IN 1 Record 1 if weekly. Record 2 if every two weeks. Record 3 if monthly. Record 4 if other. Leave blank if the individual was not a TAA participant. 1 = Weekly 2 = Bi

- Weekly 3 = Monthly 4 = Other

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1539 Maximum A/RTAA

Benefit Reached (TAA only) IN 1 Record 1 if the participant reached their maximum benefit amount prior to their two

- year eligibility limitation. Record 0 if the participant did not reach their maximum benefit prior to their two year eligibility limitation. Leave blank if the individual was not a TAA participant. 1 = Yes 0 = No

1540 A/RTAA

Overpayment Current Quarter (TAA only) IN 1 Record 1 if there was an overpayment established under A/RTAA in the current quarter. Record 0 if there was no A/RTAA Overpayment. Leave blank if the individual was not a TAA participant. 1 = Yes0 = No

1541 Amount of A/RTAA

Overpayment (TAA only) DE 7.2 Record the amount of the A/RTAA overpayment. This amount may be updated on a cumulative basis. Leave blank if the individual was not a TAA participant. 0000000.00

1542 A/RTAA

Overpayment Waiver (TAA only) IN 1 Record 1 if there was an A/RTAA overpayment waiver to be recorded in the quarter it is issued and to continue through last quarter of reporting. Record 0 if there was not A/RTAA overpayment waiver. Leave blank if the individual was not a TAA participant. 1 = Yes 0 = No

**SECTION D**

**– PROGRAM OUTCOMES INFORMATION** 

**SECTION D.01**

**– EMPLO**  **Y MENT AND JOB RETENTION DATA** 

* 1600 Employed in 1st

Quarter After Exit Quarter(WIOA) IN 1 Record 0 if the participant was not employed in the first quarter after the quarter of exit. Record 1 if the participant is in unsubsidized employment (not including Registered Apprenticeship, the military or competitive integrated employment under Title IV). Record 2 if the participant is in a Registered Apprenticeship. Record 3 if the participant is in the military. Record 4 if the participant is in competitive integrated employment (Title IV only). Record 9 if the participant has exited but employment information i s not yet available. Leave blank if this data element does not apply to the participant. 0 = No 1 = Yes 2 = Yes, Registered Apprenticeship 3 = Yes, Military 4 = Yes, Competitive Integrated Employment (Title IV only) 9 = Information not yet available

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

* 1601 Type of

Employment Match 1st Quarter After Exit Quarter (WIOA) IN 1 Use the appropriate code to identify the method used in determining the participant's employment status in the first quarter following the quarter of exit. Wage records will be the prima ry data source for tracking employment in the fourth quarter after the exit quarter. If participants are not found in the wage records, grantees may then use supplemental data sources. If the participant is found in more than one source of employment usin g wage records, record the data source for which the participant's earnings are greatest. Record 0 if the participant was not employed in the first quarter after the quarter of exit.
Additional Note: If the participant is found employed in a wage record source (e.g., Federal, Military) that cannot be translated into quarterly earnings amounts, states should treat these employ ment matches as supplemental data and use coding value 6 = Supplemental through case management, participant survey, and/or verification with the employer. 1 = State wage records 2 = WRIS wage records 3 = Federal Employment Records (OPM, USPS) 4 = Military Employment Records (DOD) 5 = Other Administrative Wage Records 6 = Supplemental through case management, participant survey, and/or verification with the employer 7 = Information not yet available 0 = Not employed

* 1602 Employed in 2nd

Quarter After Exit Quarter (WIOA) IN 1 Record 0 if the participant was not employed in the second quarter after the quarter of exit. Record 1 if the participant is in unsubsidized employment (not including Registered Apprenticeship, the military or competitive integrated employment under Title IV). Record 2 if the participant is in a Registered Apprenticeship. Record 3 if the participant is in the military. Record 4 if the participant is in competitive integrated employment (Title IV only). Record 9 if the participant has exited but employment information is not yet available. 0 = No 1 = Yes 2 = Yes, Registered Apprenticeship 3 = Yes, Military 4 = Yes, Competitive Integr ated Employment (Title IV only) 9 = Information not yet available

* 1603 Type of

Employment Match 2nd Quarter After Exit Quarter (WIOA) IN 1 Use the appropriate code to identify the method used in determining the participant's employment status in the second quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the fourth quarter after the exit quarter. If participants are not found in the wage records, grantees may then use supplemental data sou rces. If the participant is found in more than one source of employment using wage records, record the data source for which the participant's earnings are greatest. Record 0 if the participant was not employed in the second quarter after the quarter of e xit. Leave blank if this data element does not apply to the participant.
Additional Note: If the participant is found emplo yed in a wage record source (e.g., Federal, Military) that cannot be translated into quarterly earnings amounts, states should treat these employment matches as supplemental data and use coding value 5 = Supplemental through case management, participant su rvey, and/or verification with the employer. 1 = State wage records 2 = WRIS wage records 3 = Federal Employment Records (OPM, USPS) 4 = Military Employment Records (DOD) 5 = Other Adminis trative Wage Records 6 = Supplemental through case management, participant survey, and/or verification with the employer 7 = Information not yet available 0 = Not employed

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

* 1604 Employed in 3rd

Quarter After Exit Quarte r (WIOA) IN 1 Record 0 if the participant was not employed in the third quarter after the quarter of exit. Record 1 if the participant is in unsubsidized employment (not including Registered Apprenticeship, the military or competitive integrated employment under Title IV). Record 2 if the participant is in a Registered Apprenticeship. Record 3 if the participant is in the military. Record 4 if the participant is in competitive integrated employment (Title IV only). Record 9 if the participant has exited but employment information is not yet available. 0 = No 1 = Yes 2 = Yes, Registered Apprenticeship 3 = Yes, Military 4 = Yes, Competitive Integrated Employment (Title IV only) 9 = Information not yet available

* 1605 Type of

Employment Match 3rd Quarter After Exit Quarter (WIOA) IN 1 Use the appropriate code to identify the method used in determining the participant's employment status in the third quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the fourth quarter after the exit quarter. If participants are not found in the wage records, grantees may then use supplemental data sources. If the participant is found in more than one source of employment using wage records, record the data source for which the participant's earnings are greatest. Record 0 if the participant was not employed in the third quarter after the quarter of exit. Leave blank if this data element does not apply to the participant.
Additional Note: If the participant is found employed in a wage record source (e.g., Federal, Military) that cannot be translated into quarterly earnings amounts, states should treat these employment matches as supplemental data and use coding value 5 = Supplemental through case management, participant survey, and/or verification with the employer. 1 = State wage records 2 = WRIS wage records 3 = Federal Employment Records (OPM, USPS) 4 = Military Employment Records (DOD) 5 = Other Administrative Wage Records 6 = Supplemental through case management, participant survey, and/or verification with the employer 7 = Information not yet available 0 = Not employed

* 1606 Employed in 4th

Quarter After Exit Quarter (WIOA) IN 1 Record 0 if the participant was not employed in the fourth quarter after the quarter of exit. Record 1 if the participant is in unsubsidized employment (not including Registered Apprenticeship, the military or competitive integrated employment under Title IV). Record 2 if the participant is in a Registered Apprenticeship. Record 3 if the participant is in the military. Record 4 if the participant is in competitive integrated employment (Title IV only). Record 9 if the participant has exited but employment information is not yet available. 0 = No 1 = Yes 2 = Yes, Registered Apprenticeship 3 = Yes, Military 4 = Y es, Competitive Integrated Employment (Title IV only) 9 = Information not yet available

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

* 1607 Type of

Employment Match 4th Quarter After Exit Quarter (WIOA) IN 1 Use the appropriate code to identify the method used in determining the individual's employment status in the fourth quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the fourth quarter after the exit quarter. If individuals are not found in the wage records, grantees may then u se supplemental data sources. If the individual is found in more than one source of employment using wage records, record the data source for which the individual's earnings are greatest. Record 0 if the individual was not employed in the fourth quarter a fter the quarter of exit. Leave blank if this data element does not apply to the individual.

Additional Note: If the indivi dual is found employed in a wage record source (e.g., Federal, Military) that cannot be translated into quarterly earnings amounts, states should treat these employment matches as supplemental data and use coding value 5 = Supplemental through case managem ent, individual survey, and/or verification with the employer. 1 = State wage records 2 = WRIS wage records 3 = Federal Employment Records (OPM, USPS) 4 = Military Employment Records (DOD) 5 = Other Administrative Wage Records 6 = Supplemental through case management, participant survey, and/or verification with the employer 7 = Information not yet available 0 = Not employed

* 1608 Employment

Related to Training (WIOA) IN 1 Record 1 if the participant received training services and obtained employment directed related to the training services received. Record 0 if the participant received training services and did not obtain employment directly related to the training services received. Leave blank if data element does not apply to the participant. 1 = Yes 0 = No

1609 Recalled by Layoff

Employer IN 1 Record 1 if the participant was recalled by the employer where the qualifying separation took place. Record 0 if the participant does not meet the condition described above. Record 9 if not known. Leave blank this data element does not apply to the individual. 1 = Yes 0 = No 9 = Unknown

1610 Occupational Code

(if available) AN 8 Record the 8

- digit occupational code that best describes the participant's employment using the O*Net Version 4.0 (or later versions) classification system. This information can be based on any job held after exit fro m the program. Leave blank if occupational code is n ot available or not known, or the data element does not apply.
Additional Notes: This information can be based on any job held after exit and only applies to adults, dislocated workers and older youth who entered employment in the quarter after the exit q uarter. If all 8 digits of the occupational skills code are not collected, record as many digits as are available. If the individual had multiple jobs, use the occupational code for the most recent job held. 00000000

1611 Entered Non

Traditional Employment IN 1 Record 1 if the participant's employment is in an occupation or field of work for which individuals of the participant's gender comprise less than 25% of the individuals employed in such occupation or field of work. Non

- traditional employm ent can be based on either local or national data, and both males and females can be in non

- traditional employment. This information can be based on any job held after exit and only applies to adults, dislocated workers and older youth who entered employm ent in the second quarter after the exit quarter. Record 0 if the participant does not meet the condition described above. Record 9 if not known. 1 = Yes 0 = No 9 = Unknown

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1612 Occupational Code

of Employment 2 nd Quarter After Exit Quarter (if available) IN 8 Record the 8

- digit occupational code that best describes the individual's employment using the O*Net Version 4 0 (or later versions) classification system. 00000000

1613 Occupational Code

of Employment 4 th Quarter After Exit Quarter (if available) IN 8 Record the 8

- digit occupational code that best describes the individual's employment using the O*Net Version 4 0 (or later versions) classification system. 00000000

1614 Industry Code of

Employment 1st Quarter After Exit Quarter IN 6 Record the 4 to 6

- digit industry code that best describes the individual's employment using the North American Industrial Classification System (NAICS). If more than one NAICS is reported, th en the NAICS associated with the highest gross wage should be reported. **Enter 999999 if 'Wages 1st Quarter After the Exit Quarter exist and NAICS Code is not known. Leave blank if this data element does not apply to the person or wages are not yet availa**  **ble.** 000000

1615 Industry Code of

Employment 2nd Quarter After Exit Quarter IN 6 Record the 4 to 6

- digit industry code that best describes the individual's employment using the North American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS associated with the highest gross wage should be re ported. **Enter 999999 if 'Wages 2nd Quarter After the Exit Quarter exist and NAICS Code is not known. Leave blank if this data element does not apply to the person or wages are not yet available**  000000

1616 Industry Code of

Employment 3rd Quarter After Exit Quarter IN 6 Record the 4 to 6

- digit industry code that best describes the individual's employment using the North American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS associated with the highest gross wage should be reported. **Enter 999999 if 'Wages 3rd Quarter After the Exit Quarter exist and NAICS Code is not known. Leave blank if this data element does not apply to the person or wages are not yet available**  000000

1617 Industry Code of

Employment 4th Quarter After Exit Quarter IN 6 Record the 4 to 6

- digit industry code that best describes the individual's employment using the North American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS associated with the highest gross wage should be reported. **Enter 999999 if 'Wages 4th Quarter After the Exit Quarter exist and NAICS Code is not known. Leave blank if this data element does not apply to the person or wages are not yet available**  000000

* 1618 Retention with the

same employer in the 2nd Quarter and the 4th Quarter (WIOA) IN 1 Record 1 if the participant’s employer in the second quarter also matches the employer in the fourth quarter. Record 0 if not the participant is not employed in the second or fourt h quarters after exit. 1 = Yes 0 = No

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

**SECTION D.02**

**– WAGE RECORD DATA** 

1700 Wages 3rd Quarter

Prior to Participation Quarter DE 8.2 Record total earnings from wage records for the third quarter prior to the quarter of participation. Leave blank if data element does not apply to the individual. 000000.00

1701 Wages 2nd Quarter

Prior to Participation Quarter DE 8.2 Record total earnings from wage records for the second quarter prior to the quarter of participation. Leave blank if data element does not apply to the individual. 000000.00

1702 Wages 1st Quarter

Prior to Participation Quarter DE 8.2 Record total earnings from wage records for the first quarter prior to the quarter of participation. Leave blank if data element does not apply to the individual. 000000.00

* 1703 Wages 1st Quarter

After Exit Quarter (WIOA) DE 8.2 Record total earnings from wage records for the first quarter after the quarter of exit. Please enter 999999.99 if data are not yet available for this item. Leave blank if data element does not apply to the participant. 000000.00

* 1704 Wages 2nd Quarter

After Exit Quarter (WIOA) DE 8.2 Record total earnings from wage records for the second quarter after the quarter of exit. Please enter 999999.99 if data are not yet available for this item. Leave blank if data element does not apply to the participant. 000000.00

* 1705 Wages 3rd Quarter

After Exit Quarter (WIOA) DE 8.2 Record total earnings from wage records for the third quarter after the quarter of exit. Please enter 999999.99 if data are not yet available for this item. Leave blank if data element does not apply to the participant. 000000.00

* 1706 Wages 4th Quarter

After Exit Quarter (WIOA) DE 8.2 Record total earnings from wage records for the fourth quarter after the quarter of exit. Please enter 999999.99 if data are not yet available for this item. Leave blank if data element does not apply to the individual. 000000.00

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

**SECTION D.0**  **3**

**– EDUCATION AND CREDENTIAL DATA** 

* 1800 Type of Recognized

Credential (WIOA) IN 1 Use the appropriate code to record the type of recognized diploma, degree, or a credential consisting of an industry

- recognized certificate or certification, a certificate of completion of a Registered Apprenticeship, a license recognized by the State involved or Federal Government, or an associate, baccalaureate or masters’ degree attained by the participant who received training services. Record 0 if the partic ipant received training services, but did not attain a recognized diploma, degree, or certificate. Leave blank if data element does not apply to the participant.

N OTE: Diplomas, degree, or certificates must be attained either during participation or within one year of exit. 1 = High School Diploma/or equivalency 2 = AA or AS Diploma/Degree 3 = BA or BS Diploma/Degree 4 = Graduate/Post Graduate 5 = Occupational S kills Licensure 6 = Occupational Skills Certificate 7 = Other Recognized Diploma, Degree, or Certificate 0 = No recognized credential

1801 School Status

at Exit IN 1 Record 1 if the participant has not received a secondary school diploma or its recognized equivalent and is attending any secondary school (including elementary, intermediate, junior high school, whether full or part

time), or is between school terms and i ntends to return to school. Record 2 if the participant has not received a secondary school diploma or its recognized equivalent and is attending an alternative high school or an alternative course of study approved by the local educational agency whethe r full or part

- time. Record 3 if the participant has received a secondary school diploma or its recognized equivalent and is attending a post

- secondary school or program (whether full or part

- time), or is between school terms and intends to return to sch ool. Record 4 if the participant is no longer attending any school and has not received a secondary school diploma or its recognized equivalent. Record 5 if the participant is not attending any school and has either graduated from high school or holds a GED. Leave blank if data element does not apply to the individual. 1 = In

- school, H.S. or less 2 = In

- school, Alternative School 3 = In

- school, Post

- H.S. 4 = Not attending school or H.S. Dropout 5 = Not attending school; H.S. graduate

* 1802 Date Attained

Degree or Certificate or Credential (WIOA) DT 8 Record the date indicated on the degree, certificate or other credential attained by the participant. Leave blank if the participant did not attain a degree or certificate or if this data element does not apply. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

1803 Type of Recognized

Credential #2 IN 1 Use the appropriate code to record a second type of recognized diploma, degree, or certificate attained by the participant who received training services. Record 0 if the participant received training services, but did not attain a 2nd recognized diploma, degree, or certificate. Leave blank if data element does not apply to the individual.
Diplomas, degrees, or certificates must be attained either during participation or within one year of exit. 1 = High School Diploma/or equivalency 2 = AA or AS Diploma/Degree 3 = BA or BS Diploma/Degree 4 = Graduate/Post Graduate 5 = Occupati onal Skills Licensure 6 = Occupational Skills Certificate 7 = Other Recognized Diploma, Degree, or Certificate 0 = No recognized credential

1804 Date Attained

Recognized Credential #2 DT 8 Record the date on which the individual attained a second recognized credential. Leave "blank" if the individual did not attain a second recognized credential, or if this data element does not apply. YYYYMMDD

1805 Type of Recognized

Credential #3 IN 1 Use the appropriate code to record a third type of recognized diploma, degree, or certificate attained by the participant who received training services. Record 0 if the individual received training services, but did not attain a 3 rd recognized diploma, de gree or certificate. Leave "blank" if the data element does not apply to the individual.
Diplomas, degrees, or certificates must be attained either during participation or within one year of exit. 1 = High School Diploma/or equivalency 2 = AA or AS Diplo ma/Degree 3 = BA or BS Diploma/Degree 4 = Graduate/Post Graduate 5 = Occupational Skills Licensure 6 = Occupational Skills Certificate 7 = Other Recognized Diploma, Degree, or Certificate 0 = No recognized credential

1806 Date Attained

Recognized Credential #3 DT 8 Record the date on which the individual attained a third recognized credential. Leave "blank" if the individual did not attain a third recognized credential, or if this data element does not apply. YYYYMMDD

* 1807 Date of Most

Recent Measurable Skill Gains: Educational Achievement (WIOA) DT 8 Record the most recent date the participant achieved at least one educational functioning level in an education program that provides instruction below the post

- secondary level. Leave blank if th is data element does not apply to the participant.

Record 0 if the individual did not receive services that meet the above condition. YYYYMMDD

* 1808 Date of Most

Recent Measurable Skill Gains: Secondary/Post

Secondary Transcript/Report Card DT 8 Record the most recent date of the participant’s transcript or report card for either secondary or post

secondary education for one academic year (or 24 credit hours) showing that the participant is achieving the state unit’s policies for academic standard s. Leave blank if this data element does not apply to the participant. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

(WIOA)

* 1809 Date of Most

Recent Measurable Skill Gains: Training Milestone (WIOA) DT 8 Record the most recent date that the participant had a satisfactory or better progress report towards established milestones from an employer/training provider who is providing training (e.g., completion of on

the

- job training (OJT), completion of one year of a Registered Apprenticeship program, etc.). Leave blank if this data element does not appl y to the participant. YYYYMMDD

* 1810 Date of Most

Recent Measurable Skill Gains: Skills Progression (WIOA) DT 8 Record the most recent date the participant successfully completed an exam that is required for a particular occupation, or progress in attaining technical or occupational skills as evidenced by trade

- related benchmarks such as knowledge

- based exams. Leave blank if this data element does not apply to the participant. YYYYMMDD

**SECTION D.04**

**– ADDITIONAL YOUTH** 

**- RELATED OUTCOME DATA** 

* 1900 Youth 2nd Quarter

Placement (Title I) (WIOA) IN 1 Record 1 if the participant is working in unsubsidized employment during the second quarter after the exit quarter (not including Registered Apprenticeship or military). Record 2 of the participant is in a Registered Apprenticeship. Record 3 if the participant is in the military. Record 4 if the participant is enrolled in occupational skills training (including advanced training). Record 5 if the participant is enrolled in post

- secondary education. Record 6 if the participant is enrolled in secondary education. Record 0 if the participant was not placed in any of the above conditions. 1 = Unsubsidized Employment 2 = Registered Apprenticeship 3 = Military 4 = Occupational Skills Training 5 = Post

- secondary Ed ucation 6 = Secondary Education 0 = No placement

* 1901 Youth 4th Quarter

Placement (Title I) (WIOA) IN 1 Record 1 if the participant is working in unsubsidized employment during the fourth quarter after the exit quarter (not including Registered Apprenticeship or military). Record 2 of the participant is in a Registered Apprenticeship. Record 3 if the participant is in the military. Record 4 if the participant is enrolled in occupational skills training (including advanced training). Record 5 if t he participant is enrolled in post

- secondary education. Record 6 if the participant is enrolled in secondary education. Record 0 if the participant was not placed in any of the above conditions. 1 = Unsubsidized Employment 2 = Registered Apprenticeship 3 = Military 4 = Occupational Skills Training 5 = Post

- secondary Education 6 = Secondary Education 0 = No placement

1902 Date of Pre

- Test

Score DT 8 Record the date that the participant took the pre

- assessment test. Leave blank if the participant did not tak e a pre
- assessment test.
NOTE: This field is only necessary if the program is capturing a measurable skill gain based on an increase in Educational Functioning Level within the Educational Achievement Type of measurable skill gain. YYYYMMDD

1903 Pre

- Test Score IN 3 Record the raw scale score achieved by the participant on the pre

- assessment test. Leave blank if the participant was not assessed in literacy or numeracy or if this data element does not apply to the individual. 000

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

NOTE: This field is only necessary if the program is capturing a measurable skill gain based on an increase in Educational Functioning Level within the Educational Achievement Type of measurable skill gain.

1904 Educational

Functioning Level IN 1 Record the educational functioning level that is associated with the participant's raw scale score. Record 0 if the participant was not assessed in literacy or numeracy. Leave blank if the data element does not apply to the individual. NOTE: This field is only necessary if the program is capturing a measurable skill gain based on an increase in Educational Functioning Level within the Educationa l Achievement Type of measurable skill gain. 0 = Not Assessed 1 = Beginning ESL Literacy 2 = Low Beginning ESL Literacy 3 = Beginning ABE Literacy/High Beginning ESL Literacy 4 = Beginning Basic Education/Low Intermediate ESL 5 = Low Intermediate Basic Education/High Intermediate ESL 6 = High Intermediate Basic Education/Advanced ESL 7 = Low Adul t Secondary Education/Exit ESL 8 = High Adult Secondary Education

1905 Date of Most

Recent Post

- Test Score DT 8 Record the date on which the post

- test was administered to the participant during his/her first year of participation in the program. If multiple post

- tests were administered, record the most recent date on which the functional area post

- test was administered. Leave blank if the participant did no t receive a post

- test during his/her first year of participation in the program or the data element does not apply to the individual. NOTE: This field is only necessary if the program is capturing a measurable skill gain based on an increase in Educational Functioning Level within the Educational Achievement Type of measurable skill gain. YYYYMMDD

1906 Post

- Test Score IN 3 Record the raw scale score achieved by the participant. Leave blank if the participant did not receive a post

- test during his/her first year of participation in the program or if the data element does not apply to the individual. NOTE: This field is only necessary if the program is capturing a measurable skill gain based on an increase in Educational Functioning Level within the Educ ational Achievement Type of measurable skill gain. 000

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

**SECTION E**

**– NEW DATA ELEMENTS**  **(Data Elements are Specific to Each Program, As Listed)**

**SECTION E.01**

**– DISLOCATED WORKER**  **GRANTS**

2000 Employed at

Completion of DWG Services IN 1 Record 1 if the participant is employed at completion of participation in services financially assisted under a Dislocated Worker Grant (DWG). Employment is counted the quarter in which the participant stops receiving services funded through a DWG project

. Record 0 if the participant does not meet the condition described above. 1 = Yes 0 = No

2001 Employed in Work

Based Training at Completion of DWG Services IN 1 Record 1 if the participant enters permanent employment in the same job where the work

- based training took place. Record 0 if the participant does not meet the condition described above. 1 = Yes 0 = No

2002 DWG Grant

Number 923 AN 19 Record the Dislocated Worker Grant (DWG) Grant Number where the participant received services financially assisted under a DWG. Record 0 if the participant did not receive service financially assisted under a DWG. EM

- XXXXX

- XX

- XX

- X

- XX

2003 Received Services

through a Disaster Dislocated Worker Grant 925 IN 1 Record 1 if the individual received a temporary job working in clean

- up and recovery of the affected area and received workforce services through a Disaster Dislocated Worker Grant (DWG), including Career and Tra ining services as defined in WIOA section 134 (c)(2) and 134(c)(3). Record 2 if the individual received a temporary job through a Disaster DWG working in clean

- up and recovery of the affected area, but received no other reemployment services through the Disaster DWG. Record 3 if the individual received workforce services through a Disaster DWG, including Career and Training services, but did not receive a temporary job through the Disaster DWG. Record 0 if the participant did not receive services throug h a Disaster DWG. 1 = Temporary job and workforce services 2 = Temporary job only 3 = Workforce services only 0 = No

**SECTION E.02**

**– H1B** 

2101 Underemployed

Worker IN 1 Record 1 if the participant is a person who lost their job during or after the recent recession and has obtained only episodic, short

- term, or part

- time employment for 27 consecutive weeks, but has not reconnected with a full

- time job commensurate with the individual’s loss of permanent employment. Dislocated workers may be included in this data element, if they meet the above criteria. Record 0 if the participant does not meet any of the conditions described above. Leave blank if information is not av ailable 1 = Yes 0 = No

2102 Previous Quarter

Received Case Management Service IN 1 Record 1 if the participant received Case Management Services in the previous quarter. Record 0 if the participant did not receive Case Management Services in the previous quarter. 1 = Yes 0 = No

2103 Most Recent Date

Received Assessment Services DT 8 Record the most recent date on which the participant received assessment services funded by the program. Leave blank if the individual did not receive Assessment Services. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2104 Previous Quarter

Received Assessment Services IN 1 Record 1 if the participant received Assessment Services in the previous quarter. Record 0 if the participant did not receive Assessment Services in the previous quarter. 1 = Yes 0 = No

2105 Previous Quarter

Received Supportive Services IN 1 Record 1 if the participant received Supportive Services in the previous quarter. Record 0 if the participant did not receive Supportive Services in the previous quarter. 1 = Yes 0 = No

2106 Most Recent Date

Received Specialized Participant Services DT 8 Record the most recent date on which the participant received specialized participant services which include, but are not limited to, financial counseling, behavioral health counseling, mentoring, assistance with

re
- location, job coaching, networking, and job search assistance. Leave blank if the individual did not receive Specialized Participant Services. YYYYMMDD

2107 Previous Quarter

Received Specialized Services IN 1 Record 1 if the participant received Specialized Services in the previous quarter. Record 0 if the participant did not receive Specialized Services in the previous quarter. 1 = Yes 0 = No

2108 Previous Quarter

Participated in Work Experience IN 1 Record 1 if the individual participated in Work Experience in the previous quarter. Record 0 if the individual did not participate in Work Experience in the previous quarter. 1 = Yes 0 = No

2109 Primary Type of

Training Service for Training Activity #1 IN 1 Use the appropriate code to indicate the primary type of training being provided to the participant. Leave blank if the individual did not enroll in training for Primary Type of Training Service for Training Activity #1. 1 = On

- the

- Job Training (OJT ) 2 = Classroom Occupational Training 3 = Contextualized Learning 4 = Distance Learning 5 = Customized Learning 6 = Incumbent Worker Training 7 = Other Occupational Skills Training 8 = Registered Apprenticeship 0 = No training 2110 Secondary Type of

Training Service for Training Activity #1 IN 1 Use the appropriate code to indicate the secondary type of training being provided to the participant, if applicable. Leave blank if the individual is not enrolled in a Secondary Type of Training Service for T raining Activity #1. 1 = On

- the

- Job Training 2 = Classroom Occupational Training 3 = Contextualized Learning 4 = Distance Learning 5 = Customized Learning 6 = Incumbent Worker Training 7 = Other Occupational Skills Training 8 = Registered Apprenticeship 0 = No training

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2111 Tertiary Type of

Training Service for Training Activity #1 IN 1 Use the appropriate code to indicate the tertiary type of training being provided to the participant, if applicable.

Leave blank if the individual is not enrolled in a Tertiary Type of Training Service for Training Activity #1. 1 = On

- the

- Job Training 2 = Classroom Occupational Training 3 = Contextualized Learning 4 = Distance Learning 5 = Customized Learning 6 = Incumbent Worker Training 7 = Other Occupational Skills Tr aining 8 = Registered Apprenticeship 0 = No training

2112 Primary Type of

Training Service for Training Activity #2 IN 1 Use the appropriate code to indicate the primary type of training being provided to the participant during their second training service.
Leave blank if the participant is not enrolled in a Primary Type of Training Service for Training Activity #2. 1 = On

- the

- Job Training 2 = Classroom Occupational Training 3 = Contextualized Learning 4 = Distance Learning 5 = Customized Learning 6 = Incumbent Worker Training 7 = Other Occupational Skills Training 8 = Registered Apprenticeship 0 = No training
2113 Secondary Type of

Training Service for Training Ac tivity #2 IN 1 Use the appropriate code to indicate the secondary type of training being provided to the participant during their second training service, if applicable. Leave blank if the participant is not enrolled in a Secondary Type of Education/Job Training Activity #2. 1 = On

- the

- Job Training 2 = Classroom Occupational Training 3 = Contextualized Learning 4 = Distance Learning 5 = Customized Learning 6 = Incumbent Worker Training 7 = Other Occupational Skills Training 8 = Registered Apprenticeship 0 = No training 2114 Tertiary Type of

Training Service for Training Activity #2 IN 1 Use the appropriate code to indicate the tertiary type of training being provided to the participant during their second training service, if applicable. Record 0 if the above condition does not apply to the participant. 1 = On

- the

- Job Training 2 = Classroom Occupational Training 3 = Contextualized Learning 4 = Distance Learning 5 = Customized Learning 6 = Incumbent Worker Training 7 = Other Occupational Skills Training 8 = Registered Apprenticeship 0 = No training

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2115 Primary Type of

Training Service for Training Activity #3 IN 1 Use the appropriate code to indicate the primary type of training being provided to the participant during their third training service. Leave blank if the individual is not enrolled in a Primary Type of Training Service for Training Activity #3. 1 = On

- the

- Job Training 2 = Classroom Occupational Train ing 3 = Contextualized Learning 4 = Distance Learning 5 = Customized Learning 6 = Incumbent Worker Training 7 = Other Occupational Skills Training 8 = Registered Apprenticeship 0 = No training

2116 Secondary Type of

Training Service for Training Activit y #3 IN 1 Use the appropriate code to indicate the secondary type of training being provided to the participant during their third training service, if applicable. Leave blank if the individual is not enrolled in a Secondary Type of Training Service for Training Activity #3. 1 = On

- the

- Job Training 2 = Classroom Occupational Training 3 = Contextualized Learning 4 = Distance Learning 5 = Customized Learning 6 = Incumbent Worker Training 7 = Other Occupational Skills Training 8 = Registered Apprenticeship 0 = No training 2117 Tertiary Type of

Training Service for Training Activity #3 IN 1 Use the appropriate code to indicate the tertiary type of training being provided to the participant during their third training service, if applicable. Leave blank if the individual is not enrolled in a Tertiary Type of Training Service for Training Activity #3. 1 = On

- the

- Job Training 2 = Classroom Occupational Training 3 = Contextualized Learning 4 = Distance Learning 5 = Customized Learning 6 = Incumbent Worker Train ing 7 = Other Occupational Skills Training 8 = Registe red Apprenticeship 0 = No training 2118 Date Entered

Employment (Discretionary Grants) DT 8 Record the date of employment when the participant first began a job. This data element captures employment outcomes for unemployed and long

- term unemployed individuals that found employment, and underemployed individuals that entered a new position of employment. Employment can be reported for these participants at any po int after they receive their first grant

- funded service. This includes: individuals that are not enrolled in training, but enter employment after receiving services; individuals that enter employment while enrolled in a training program; or individuals th at found employment after completing a training program. Leave blank if the individual has not received a job. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2119 Incumbent

Workers Retained Current Position IN 1 Record 1 if the participant was employed at the start of participation (incumbent worker) and retained their current position in the first quarter after program completion. Record 0 if the participant was employed at the start of participation (incumbent worker) and did not retain their current position in the first quarter after program completion. Record 9 if information on the participant's employment status in the first quarter after program completion is not yet available. Leave blank if the individua l has not completed the training program or is not an incumbent worker. 1 = Yes 0 = No 9 = Info rmation not yet available

2120 Incumbent

Workers Advanced into a New Position with Current or New Employer in the 1st Quarter after Completion IN 1 Record 1 if the participant was employed at the start of participation (incumbent worker) and advanced into a new position requiring a higher skill level either with their current employer or a new employer, as a result of grant funded activities in the first quart er after training program completion. Record 0 if the individual was employed at the start of program participation (incumbent worker) and did not advance into a new position as a result of the grant

- funded activities, in the first quarter after training p rogram completion. Record 9 if information on the participant's employment status in the first quarter after training program completion is not yet available. Leave blank if the individual has not completed the training program or is not an incumbent worke r. 1 = Yes 0 = No 9 = Information not yet available

2121 Incumbent

Workers Retained Current Position in the 2nd Quarter after Program Completion IN 1 Record 1 if the participant was employed at the start of participation (incumbent worker) and retained their current position in the second quarter after training program completion. Record 0 if the participant was employed at the start of participation (incumbent worker) and did not retain their cu rrent position in the second quarter after training program completion. Record 9 if information on the participant's employment status in the second quarter after training program completion is not yet available.
Leave blank if the individual has not comp leted the training program or is not an incumbent worker. 1 = Yes 0 = No 9 = Information not yet available

2122 Incumbent

Workers Advanced into a New Position with Current Employer or New Employer in the 2nd Quarter after Training Program Completion IN 1 Record 1 if the participant was employed at the start of participation (incumbent worker) and advanced into a new position requiring a higher skill level either with their current employer or a new employer, as a result of grant funded activities in the second quarter after training program completion. Record 0 if the individual was employed at the start of program participation (incumbent worker) and did not advance into a new position as a result of the grant

- funded activities, in the second quarter aft er training program completion. Record 9 if information on the participant's employment status in the second quarter after training program completion is not yet available.
Leave blank if the individual has not completed the training program or is not an incumbent worker. 1 = Yes 0 = No 9 = Information not yet available

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2123 Incumbent

Workers Retained Current Position in the 3rd Quarter After Program Completion IN 1 Record 1 if the participant was employed at the start of participation (incumbent worker) and retained their current position in the third quarter after training program completion. Record 0 if the participant was employed at the start of participation (incumbent worker) and did not retain their current position in the third quarter after trai ning program completion. Record 9 if information on the participant's employment status in the second quarter after training program completion is not yet available.
Leave blank if the individual has not completed the training program or is not an incumbe nt worker. 1 = Yes 0 = No 9 = Information not yet available

2124 Incumbent

Workers Advanced into a New Position with Current or New Employer in the 3rd Quarter after Training Program Completion IN 1 Record 1 if the participant was employed at the start of participation (incumbent worker) and advanced into a new position requiring a higher skill level either with their current employer or a new employer, as a result of grant funded activities, in the third quarter after training program completion. Record 0 if the individual was employed at the start of program participation (incumbent worker) and did not advance into a new position as a result of the grant

- funded activities, in the third quarter after training program completion. Record 9 if information o n the participant's employment status in the third quarter after training program completion is not yet available. Leave blank if the individual has not completed the training program or is not an incumbent worker. 1 = Yes 0 = No 9 = Information not yet av ailable

**SECTION E.03**

**– NATIONAL FARMWORKER JOBS PROGRAM (NFJP)** 
2200 For Those

Who Were Placed in Employment: Job Covered by Unemployment Insurance IN 1 Record 1 if the individual was placed into unsubsidized employment that is covered by Unemployment Insurance. Record 0 if the individual was placed into unsubsidized employment that is not covered by Unemployment Insurance. 1 = Yes 0 = No

2201 For Those

Who Were Placed in Employment: FIPS Code of State Where Job is Located IN 2 Record the 2

- digit FIPS code of the state where the job is located. Record 00 if the individual was not placed into unsubsidized employment. XX

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2202 For Those

Who Were Placed in Employment: Fringe Benefits Available/ Received IN 1 Record 1 if the individual was placed into unsubsidized employment where the employer makes available (or will make available following the completion of a probationary period) to the individual (whether or not the individual accepts) fringe benefits, beyond those required by law (e.g., Unemployment Insurance, worker’s compensation), including health insurance benefits, holiday or vacation pay, sick leave, or a pension plan (not includi ng social security).
Record 0 if the individual was placed into unsubsidized employment where the employer does not make available fringe benefits.
Record 0 if the individual was not placed into unsubsidized employment.

SPECIAL NOTE: For individuals hol ding multiple jobs, this item should be recorded as 1 = Yes if any job provides fringe benefits. 1 = Yes 0 = No

2203 For Those

Who Were Placed in Employment : Hourly Wage at Placement DE 8.2 Record the hourly wage at placement. Hourly wage includes any bonuses, tips, gratuities, commissions, and overtime pay earned. Record 00.00 if the individual was not placed into unsubsidized employment. SPECIAL NOTE: Decimal point in entry must be explicit. 0000000.00

2204 For Those

Who Were Placed in Employment: Hours Worked per Week IN 2 Record the usual number of hours of work scheduled per week, including overtime. Record 00 if the individual was not placed into unsubsidized employment. 00

2205 For Those

Who Were Placed in Employment: Self

Employment IN 1 Record 1 if the individual was self

- employed. Self

- employment includes self

- directed work in which goods or services produced by, or obtained by, the individual (or others working for him/her) are offered for sale. Record 0 if the individual was not self

- employed. 1 = Yes 0 = No

2206 For Those

Who Were Placed in Employment: Entered Military Service IN 1 Record 1 if the individual joined the Army, Navy, Air Fo rce, Marines or Coast Guard, or entered into active duty from Reserve or National Guard units in cases of unplanned military buildup. Record 0 if th e individual did not enter the military services. 1 = Yes 0 = No

2207 For Those

Who Were Placed in Employment: Entered Registered IN 1 Record 1 if the individual entered a Registered Apprenticeship program. The program must be registered with DOL Office of Apprenticeship (OA) or a federally

- recognized State Apprenticeship Agency (SAA). Record 0 if the individual did not enter a Registered Apprenticeship program. 1 = Yes 0 = No

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

Apprenticeship Program

2208 Category of Exit IN 1 Record 1 if the individual received and/or completed any job

- related c areer services (beyond c areer informational or self

- services, and eligibility determination), in dividualized career , or training services. Record 2 if the individual received non

- job related services, without having received job

- related career , individualized career services , or training services. Record 3 if the individual did not complete the program and exited for other reasons

. 1 = Employment and Training Exiter 2 = Related Assistance Services ONLY Exiter 3 = Other Reasons for Exit

2209 Related assistance :

Transportation IN 1 Record 1 if the individual received transportation (public or private) assistance or cash paid to participants or members of their families for the purpose of transportation. Record 0 if the individual did not receive any transportation assistance. 1 = Yes 0 = No

2210 Related assistance :

Health Care IN 1 Record 1 if the individual received health care services that includes, but is not limited to, preventive and clinical medical treatment, voluntary family planning, and necessary psychiatric, psychological and prosthetic services. Record 0 if the individual did not receive any health care assistance. 1 = Yes 0 = No

2211 Related assistance :

Family Care (including child care) IN 1 Record 1 if the individual received related assistance services which help participants meet their family care needs during program participation. Family care ranges from adult to child care inside or outside the home to after

- school programs (inside or outside the home). It usually includes supervision and shelter. Record 0 if the individual did not receive any family care assistance. 1 = Yes 0 = No

2212 Related assistance :

Housing, Resettlement, or Rental Assistance IN 1 Record 1 if the individual received related assistance services which assists participants in maintaining or obtaining adequate shelter, including utilities, for themselves and their families or relocating in order to accept or maintain employment or to obtain education or training while they are participating in the program. Record 0 if the individual did not receive any housing resettlement or rental assistance. 1 = Yes 0 = No

2213 R elated assistance :

Nutritional Assistance IN 1 Record 1 if the individual received related assistance services that includes the provision of food and other nutritional assistance (other than counseling) to eligible program participants and their dependents. Record 0 if the individual did not receive any nutritional assistance. 1 = Yes 0 = No

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2214 Related assistance :

Translation and Interpretation Services IN 1 Record 1 if the individual received related assistance services which involves a bi

- lingual agent who hears or reads the language of one party and speaks or writes another language for another party. One of the two parties will be a program individual. Record 0 if the individual did not receive any translation and interpretation services. 1 = Yes 0 = No

2215 Related assistance :

Other IN 1 Record 1 if the individual received related assistance services not specified above. Record 0 if the individual did not receive any other related assistance services. 1 = Yes 0 = No 2216 Received Worker

Safety Training IN 1 Record 1 if the individual received any training that consists of instruction in any of the following: safe and proper ways to operate or maintain machinery, safe handling and use of toxic chemicals, proper use of protective clothing and devices, first aid , or other topics related to worker safety on the job site. Record 0 if the individual did not receive worker safety training. 1 = Yes 0 = No

2217 Work

Experience funded by 167 grant IN 3 Record the actual total hours the individual received work experience financially assisted by the section 167 grant. Work experience includes short

- term or part

- time work activity that provides an individual with the opportunity to acquire appropriate work habits and behaviors. 000

2218 On

- the

- job

Training (OJT) funded by 167 grant IN 3 Record the actual total hours the individual received On

- the

- job Training (OJT) financially assisted by the section 167 grant. OJT includes training by an employer that is provided to a paid individual while engaged in productive work in a job that: (a) provides knowledge or skills essential to the full and adequate performance of the job; (b) provides reimbursement to the employer of up to 50 percent of the wage rate of the participant, for the extraordinary costs of providing the training and additional supervision related to the training; and (c) is limited in duration appropriate to the occupation for which the individual is being trained, taking into account the content of the training, the prior work experience of the participant, and the service strategy of the individual as appropriate. 000

2219 Integrated

Basic/Occupational Skills Training funded by 167 grant. IN 3 Record the actual total hours the individual received integrated basic/occupational skills training financially assisted by the section 167 grant. Integrated basic/occupational skills training combines elements of both Basic Skills Training and Occupational Skills Training (Non

- OJT) as described immediately above. 000

2220 Occupational Skills

Training (Non

- OJT) funded by 167 grant IN 3 Record the actual total hours the individual received occupational skills training (excluding On

- the

- job training) financially assisted by the section 167 grant. Occupational skills training includes vocational education and classroom training, designed to provide individuals with the technical skills and information required to perform a specific job or group of jobs. 000

2221 Basic Skills Training

funded by 167 grant. IN 3 Record the actual total hours the individual received basic skills training financially assisted by the section 167 grant. Basic skills training include s , but is not limited to, remedial reading, writing, co mmunication, mathematics and/or English for non

- English speakers. 000

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2222 Lacks

Transportation IN 1 Record 1 if the individual is a person who lacks access to adequate/reasonable transportation services, resulting in a barrier to receiving training or accepting employment. Record 0 if the individual does not meet the conditions described above. 1 = Yes 0 = No

2223 Long

- term

Agricultural Employment IN 1 Record 1 if the individual is a person who has engaged in agricultural work as the primary source of income for a minimum of four (4) years prior to intake/eligibility determination. Record 0 if the individual does not meet the conditions described above. 1 = Yes 0 = No

2224 Lacks Significant

Work History IN 1 Record 1 if the individual is a person who has not worked for any nonagricultural employer for longer than three (3) consecutive months in the 24 months prior to intake/eligibility determination. Record 0 if the individual does not meet the conditions described above. 1 = Yes 0 = No

2225 6 month pre

program earnings during the 6

- months prior to date of application DE 8.2 Record pre

- program earnings during the 6

- months prior to date of application. Earnings include salaries or wages, and also include any bonuses, tips, gratuities, commissions or overtime pay. 0000000.00

2226 Total pre

- program

earnings during 12

- month eligibility determination period DE 8.2 Record pre

- program earnings during 12

- month eligibility determination period. Earnings include salaries or wages, and also include any bonuses, tips, gratuities, commissions or overtime pay. 000000.00

2227 Number of

dependents in the family under age 18 IN 2 Record the number of dependents in the family under age 18. 00

2228 Food stamp

recipient (current or in past 6 months) IN 1 Record 1 if the individual is a currently or within the past six month, a Food Stamp recipient. Record 0 if the individual does not meet the condition described above. 1 = Yes 0 = No

2229 Qualifies for WIOA

Sec 167 program as Migrant Seasonal Farm Worker IN 1 Record 1 if the individual qualifies for WIOA Sec 167 program as an eligible Migrant Seasonal Farm Worker. Record 2 if the individual qualifies for WIOA Sec 167 program as a Dependent of an Eligible MSFW. Record 0 if the individual does not meet the conditions described above. 1 = Eligible MSFW 2 = Dependent of Eligible MSFW 0 = Not Eligible

2230 Concurrent

Participation E&T Programs under Dept of HUD IN 1 Record 1 if the individual received employment and training services financially assisted by US Dept HUD. Record 0 if the individual does not meet the condition described above. 1 = Yes 0 = No

2231 Date of Eligibility

Determination DT 8 Record the date upon which the individual was determined eligible to participate in the Section 167 program. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

**SECTION E.04**

**– INDIAN AND NATIVE AMERICAN PROGRAM (DINAP)** 

2301 Current Version of

Bear Tracks Software AN 26 Grantees will enter the appropriate number for the most current version of BearTracks software. XXXXXXXXXX

2302 Tribal Affiliation IN 6 Record the participant’s tribal affiliation. Leave blank if the tribal affiliation code is unknown. 000000

2303 Public Assistance

Recipient IN 9 Record 1 if the participant receives general assistance (GA) from their state or local government; Record 2 if the participant receives Temporary Assistance to Needy Families (TANF); Record 3 if the participant receives Supplemental Secu rity Income (SSI

- SSA Title XVI). Record 4 if the participant receives Social Secur ity Disability Insurance (SSDI). Record 5 if the par ticipant receives Food Stamps (Food Stamp Act of 1977)

. Record 6 if the participant receives Foster Child Payments. Record 7 if the participant receives benefits from Tribal Work Experience Programs (TWEP). Record 8 if the participant receives benefits fro m the USDA Commodity Program. Record 0 if the participant does not meet the conditions described above. Record all that apply if the participant is receiving more than one type of public assistance. 1 = General Assistance (GA) 2 = TANF 3 = SSI

- SSA Title XVI 4 = SSDI 5 = SNAP 6 = Foster Child Payments 7 = TWEP 8 = USDA Commodity Program 0 = No

**SECTION E.05**

**– REINTEGRATION OF EX** 

**- OFFENDERS (ADULT)** 
2400 In Work Release

Program IN 1 Record 1 if the participant was in a work

- release program at the time enrollment. Record 0 if the participant does not meet the condition described above. 1 = Yes 0 = No
2401 Employment Status

at Incarceration IN 1 Record 1 if the participant was working in unsubsidized employment upon incarceration (not including Registered Apprenticeship or the military.) Record 2 if the participant was in a Registered Apprenticeship upon incarceration. Record 3 if the participant was in the military upon incarceration. Record 9 if employment participant prior to incarceration is unknown. Record 0 if the participant was not employed upon incarceration. 1 = U nsubsidized Employment 2 = Registered Apprenticeship 3 = Military 9 = Unknown 0 = Not employed

2402 Citizenship Status IN 1 Record 1 if the participant is a U.S. citizen at the time of application. Record 2 if the participant is a U. S. non

- citizen national at the time of application. Record 3 if the participant is U.S. permanent resident at the time of application. Re cord 4 if the participant is an alien registered to work in the U.S. at the time of application. Record 9 if citizen status is unknown. 1 = U.S. Citizen 2 = Non

- Citizen National 3 = Permanent Resident 4 = Registered Alien 9 = Unknown
2403 Authorized to

Work IN 1 Record 1 if the participant is authorized to work the United States at the time of application. Record 0 if the participant is not authorized to work in the United States at the time of application. Record 9 if the authorization to work is unknown. 1 = Yes 0 = No 9 = Unknown
2404 Alcohol/Drug

Abuse at Enrollment IN 1 Record 1 if the participant abused alcohol and/or drugs at the time of enrollment. Record 0 if the participant did not meet either of the conditions described above at the time of enrollment. Record 9 if the alcohol/drug abuse status is unknown at the time of enrollment. 1 = Yes 0 = No 9 = Unknown

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2405 Significant Health

Issues IN 1 Record 1 if the participant has significant health issues at the time of enrollment. Record 0 if the participant does not meet the condition described above at the time of enrollment. Record 9 if the significant health issues are unknown at the time of enrollment. 1 = Yes 0 = No 9 = Unknown

2406 Public Assistance

at Enrollment IN 1 Record 1 if the participant was receiving public assistance at the time of enrollment. Record 0 if the participant does not meet the condition described above. Record 9 if the information is unknown. 1 = Yes, At enrollment 2 = Ye s, Prior incarceration 0 = No 9 = Unknown 2407 Medical Benefits

Since Release from Incarceration IN 1 Record 1 if the participant had medical benefits since release from incarceration. Record 0 if the participant does not meet the condition described above. Record 9 if the information is unknown. 1 = Yes 0 = No 9 = Unknown
2408 Mental Health

Treatment IN 1 Record 1 if the participant received mental health treatment. Record 0 if the participant does not meet the condition described above. Record 9 if the information is unknown. 1 = Yes 0 = No 9 = Unknown
2409 Child Support

Obligation at Enrollment IN 1 Record 1 if the participant had a Child Support Obligation at the time of enrollment. Record 0 if the participant did not meet the condition described above. Record 9 if the Child Support Obligation status is unknown. 1 = Yes 0 = No 9 = Unknown
2410 Child Support

Obligation Amount at Enrollment DE 8.2 Record the amount of Child Support Obligation per month at enrollment. Leave blank if this information is unknown. 000000.00

2411 Types of Medical

Benefits Prior to Incarceration IN 1 Record 1 if the participant had coverage under private health insurance prior to incarceration; Record 2 if the participant had coverage under Medicare prior to incarceration; Record 3 if the participant had coverage under Medicaid prior to incarceration; Record 4 if the participant had coverage under the ACA Healt h Exchange prior to incarceration. Record 0 if the participant does not meet the condition s described above. Record 9 if the information is unknown. 1 = Private health insurance 2 = Medicare 3 = Medicaid 4 = ACA Health Exchange 0 = No 9 = Unknown 2412 Criminal Justice

System Identifier AN 1 Record the appropriate criminal justice system identifier as indicated in code values 1 through 6 1 = Federal ID 2 = State CJ Record ID 3 = State Prison ID 4 = Local Probation Agency ID 5 = Local Jail ID 6 = Other 2413 Date of

Incarceration DT 8 Record the date the participant was incarcerated. Leave blank if this information is unknown. YYYYMMDD

2414 Anticipated Date of

Release DT 8 Record the anticipated date that the participant is scheduled to be released. Leave blank if this information is unknown. YYYYMMDD

2415 Post

- Release

Status IN 1 Record 1 if the participant's post

- release status is parole. Record 2 if the participant's post

- release status is out on b ail

. 1 = P arole 2 = Bail

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2416 Most Recent

T ype of Offense IN 1 Record 1 if the participant was convicted of a property crime. Record 2 if the participant was convicted of a drug crime. Record 3 if the participant was convicted of a public order crime. Record 4 if the participant was convicted of another type of crime. Record 9 if the type of crime cannot be determined or if the information is not available. 1 = Property Crime 2 = Drug Crimes 3 = Public Order Crime 4 = Oth er Offenses 9 = Information not available

2417 Distance Between

Incarcerating Institution and PRI (RExO) Location IN 1 Record the distance betwee n the incarcerating institution and the PRI (RExO) location as indicated in coding values. Leave blank if this information is unknown. 1 = Within 20 miles 2 = 21

– 150 miles 3 = Further than 150 miles

2418 Prior Criminal

History IN 1 Record 1 if the participant has a record of prior criminal history. Record 0 if the participant does not have a prior criminal history. 1 = Yes 0 = No 2419 Pre

- Release

Services IN 1 Record 1 if the participant received D epartment of Justice (D OJ ) pre
- release services. Record 0 if participant did not received DOJ pre

- release services. 1 = Yes 0 = No 2420 Release Conditions IN 1 Record the appropriate code value (0 through 4) which describes the release conditions under which the participant was released. Record 0 if the participant was release without conditions. 1 = Drug Testing 2 = Substance abuse treatment 3 = Vocational services 4 = Other 0 = No 2421 Housing Status at

Six Months IN 1 Record the appropriate housing status for the participant at six months as indicated in code values 1 through 9) 1 = Own/rent apartment, room or house 2 = Staying at someone’s apartment, room or house (stable) 3 = Transitional house 4 = Residential Treatment Homeless 5 = Staying at someone’s apartment , room or house (unstable) 6 = Monitored home confinement Incarcerated 7 = Halfway house / residential re

entry center 9 = Did not specify due to exit or re

arrest

2422 Housing Status at

Enrollment IN 1 Record the appropriate housing status for the participant at enrollment as indicated in code values 1 through 8) 1 = Own/rent apartment, room or house 2 = Staying at someone’s apartment, room or house (stable) 3 = Transitional house

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

4 = Residential Treatment 5 = Homeless 6 = Staying at someone’s apart ment, room or house (unstable) 7 = Monitored home confinement Incarcerated 8 = Halfway house / residential re

entry center

2423 Alcohol/Drug

Abuse Six Months After Enrollment IN 1 Record 1 if the participant abused alcohol and/or drugs at six months after enrollment. Record 0 if the above conditions do not apply to the participant. 1 = Yes 0 = No

2424 Individual

Development Plan (IDP) Goal Type IN 1 Record the appropriate IDP goal type for the participant as indicated in code values 1 through 3. 1 = Employment /Career Goal 2 = Education Goal 3 = Other

2425 Last date of service DT 8 Record the last date of service for this participant. Leave blank if the above condition does not apply to the participant. YYYYMMDD

2426 Expected Duration

of vocational/occupat ional skills training IN 1 Record the appropriate code value (1 through 4) that represents the participants expected duration of vocational/occupational skills training. Leave blank if the above condition does not apply to the participant. 1 = 5 or fewer hours per week 2 = 6 to 15 hours per week 3 = 16 to 25 hours per week 4 = 25 or more hours per week

2427 Expected Cost of

Vocational/Occupa tional Skills Training DE 8.2 Record the expected cost of the participant's vocational/occupational skills training. Leave blank if the above condition does not apply to the par ticipant. 000000.00

2428 Hourly wage at

employment placement DE 8.2 Record the participant's hourly wage at employment placement. Leave blank if the above condition does not apply to the participant. 000000.00

2429 Number of hours

worked first full week IN 2 Record the number of hours that the participant worked during the first full week. 00

2430 Date of Entered

post

- secondary education DT 8 Record the date that the participant entered post

- secondary education. Leave blank if the above condition does not apply to the participant. YYYYMMDD

2431 Date Attained

Degree/Diploma DT 8 Record the date the participant attained a degree or diploma. Leave blank if the participant did not receive a degree or diploma. YYYYMMDD

2432 Re

- arrested within

12 months of Release for a New IN 1 Record 1 if the participant was re

- arrested within 12 months of release for a new crime. Record 0 if the participant does not meet the condition described above. 1 = Yes 0 = No

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

Crime

2433 Re

- arrested for a

previous crime IN 1 Record 1 if the participant was re

- arrested for a previous crime. Record 0 if the above condition does not apply to the participant. Reco rd 9 if this information is not available. 1 = Yes 2 = No 9 = Unknown
2434 Re

- incarce rated for

a revocation of the parole or probation order for violations of terms of sentence IN 1 Record 1 if the participant was re

- incarcerated for revocation of parole. Record 2 if the participant was re

- incarcerated for revocation of probation order for violations of terms of sentence. Record 3 if the participant was re

- incarcerated for other violations of the terms and conditions of their sentence. Record 0 if the above conditions do not apply to the participant. 1 = Revocation of Parole 2 = Revocation of Probation 3 = Other Violations 0 = No

2435 Not Re

- arrested IN 1 Record 1 if the participant was not re

- arrested. Record 0 if the above condition does not apply to the participant. 1 = Yes 0 = No 2436 Date arrested for

new/previous crime DT 8 Record the date that the participant was arrested for a new or previous crime. Leave blank if the above condition does not apply to the participant. YYYYMMDD

2437 Convicted for

new/previous crime IN 1 Record 1 if the participant was convicted of a new crime. Record 2 if the participant was convicted of a previous crime. Record 0 if the above condition does not apply to the participant. Record 9 if this information is not available. 1 = New Crime 2 = Previous Crime 0 = No 9 = Unknown
2438 Date

re
- incarcerated DT 8 Record the date which the participant became re

- incarcerated. Leave blank if the above condition does not apply to the participant. YYYYMMDD

2439 Date charges

dropped DT 8 Record the date which charges against the participant were dropped. Leave blank if the above condition does not apply to the participant. YYYYMMDD

2440 Date of Follow

- up DT 8 Record the date which the participant was contacted for follow

- up. Leave blank if the above condition does not apply to the partici pant. YYYYMMDD

244 1 Mode of contact IN 1 Mode of follow

- up contact: Record 1 if follow

- up was done person
- to

- person. Record 2 if follow

- up was done via telephone. Record 3 if follow

- up was done via email. Record 4 if a different follow

- up method was used. Record 0 if no follow

- up was done for this par ticipant. 1 = Person

- To

- Person 2 = Telephone 3 = Email 4 = Other 0 = No follow

- up

2442 Successful

follow

- up IN 1 Record 1 if the participant successfully completed follow

- up interview. Record 0 if the participant did not successfully complete follow

- up interview. 1 = Yes 0 = No
2443 Employed at

follow

- up IN 1 Record 1 if the participant was employed at follow

- up. Record 2 if the participant was not employed at follow up. Record 9 if this information is unavailable. 1 = Yes 2 = No 9 = Unknown 2444 Hourly Wage at

follow

- up DE 8.2 Record the participant's hourly wage at follow

- up. Leave blank if the above condition does not apply to the participant. 000000.00

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

**SECTION E.06**

**– REINTEGRATION OF EX** 

**- OFFENDERS (YOUTH)** 

2500 High school

enrollment status at arrest IN 1 Record 1 if the participant was a high school student at the time of their arrest. Record 2 if the participant was a high school graduate at the time of their arrest. Record 3 if the participant was a high school dropout at the time of their arrest. Record 0 if the participant does not meet the conditions described above. 1 = High school student 2 = High school graduate 3 = High School dropout 0 = No

2501 High school

enrollment status at enrollment into program IN 1 Record 1 if the participant was a high school student at the time of enrollment. Record 2 if the participant was a high school graduate at the time of enrollment. Record 3 if the particip ant was a high school dropout at the time of enrollment. Record 0 if the participant does not meet the conditions described above. 1 = High school student 2 = High school graduate 3 = High School dropout 0 = No 2502 Youth Offender

status at enrollment IN 1 Record 1 if the participant is currently in, returning from, or has been in a juvenile correctional facility. Record 2 if the participant is currently in, returning from, or has been in a juvenile detention facility. Record 3 if the participant is currently on, leaving, or has been on juvenile probation. Record 4 if the participant is currently in, leaving, or has been in juvenile alternative sentencing or diversion. Record 5 if the participant is currently in, returning from, or has been in an adult prison. Record 6 if the participant is currently in, returning from, or has been in an adult jail. Record 7 if the participant is currently on, leaving, or has been on adult probation. Record 8 if the participant is currently in, leaving, or has been in adult sentence or diversion. Record 0 if the at

- risk participant is not an offender. 1 = Juvenile Correctional Facility 2 = Juvenile detention facility 3 = Juvenile probation 4 = Juvenile alternative sentencing or diversion 5 = Adult prison 6 = Adult jail 7 = Adult probation 8 = Adult sentence or diversion 0 = At

- risk individual who is not an offende r

2503 Date released from

correctional facility or placed on probation DT 8 Record the date on which the participant was released from a correctional facility, detention or was placed on probation. Leave blank if this for participants who are not required to sign up for selective service. YYYYMMDD

2504 Direct referral from

juvenile justice system IN 1 Record 1 if the participant was directly referred by the juvenile justice system. Record 0 if the participant was not directly referred by the juven ile justice system. 1 = Yes 0 = No

2505 Date verified

Selective Service registration DT 8 Enter date verified Selective Service Registration Leave blank for participants who are not required to sign up for selective service. YYYYMMDD

2506 Voter registration IN 1 Record 1 if the participant is a registered voter. Record 0 if the participant is not a registered voter. 1 = Yes 0 = No

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2507 Driver's license IN 1 Record 1 if the participant is a licensed driver. Record 0 if the participant is not a licensed driver. 1 = Yes 0 = No
2508 Service code IN 30 Use the appropriate service code to record the type of service received by the participant. Record 1 if the participant received Reading Remediati on service. Record 2 if the participant received Math Remediation service. Record 3 if the participant received High School Equivalency Preparation. Record 4 if the participant received Occupational Training service. Record 5 if the participant recei ved on the job training service. Record 6 if the participant received Regular High School service. Record 7 if the participant received Credit Retrieval service. Record 8 if the participant received Academic Counseling service. Record 9 if the particip ant received Twilight service. Record 10 if the participant received Continuation or Alternative School service. Record 11 if the participant received ESL service. Record 12 if the participant received College Bound Activities services. Record 13 if the participant received Subsidized Employment services. Record 14 if the participant received Work Readiness services. Record 15 if the participant received Career/Life Counseling services. Record 16 if the participant received Paid/Unpaid Internship servic es. Record 17 if the participant received Job Placement services. Record 18 if the participant received Community Service services. Record 19 if the participant received Leadership Development services. Record 20 if the participant received participant/ Group Mentoring services. Record 21 if the participant received Substance Abuse Treatment Services. Record 22 if the participant received Mental Health Treatment Services. Record 23 if the participant received Emergency Care services. Record 24 if the part icipant received Non

- Emergency Medical Care services. Record 25 if the participant received Pregnancy Care services. Record 26 if the participant received Occupational Licensing services. Record 27 if the participant received Child Support Legal Assistance services. Record 28 if the participant received Child Custody Legal Assistance services. Record 29 if the participant received Protective/Restraining Order Legal Assistance services. Record 30 if the participant received Diversion services. Record 31 if the participant received Expungement Legal Assistance services. Record 32 if the participant received Sealing of Records Assistance services. Record 33 if the participant received Child Care services. Record 34 if the participant received Needs

- Related Payments services. Record 35 if the participant received Follow

- up Services. Record 36 if the participant received Transportation Services. Record 37 if the participant received Other Supportive Services. Record 38 if the participant received Other Foll ow
- Up Services. Record 00 if the participant received no services. 01 = Reading Remediation 02 = Math Remediation 03 = High School Equivalency Prep 04 = Occupational Training 05 = On the job training (OJT) 06 = Regular High School 07 = Credit Retrieval 08 = Academic Counseling 09 = Twilight 10 = Continuation or Alternative School 11 = ESL 12 = College Bound Activities 13 = Subsidized Employment 14 = Work Readiness 15 = Career/Life Counseling 16 = Paid/Unpaid Internship 17 = Job Placement Services 18 = Community Service 19 = Leadership Development 20 = Individual/Group Mentoring 21 = Substance Abuse Treatment 22 = Mental Health Treatment 23 = Emergency Care 24 = Non

- Emergency Medical Care 25 = Pregnancy Care 26 = Occupational Licensing 27 = Child Support Legal Assistance 28 = Child Custody Legal Assistance 29 = Protec tive/Restraining Order Legal Assistance 30 = Diversion 31 = Expungement Legal Assistance 32 = Sealing of Records Assistance 33 = Child Care 34 = Needs

- Related Payments 35 = Follow

- up Services 36 = Transportation Services 37 = Other Supportive Service s 38 = Other Follow

- Up Services

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

Record all code values that apply to the participant up to 15 services. 00 = No Services

2509 First date of

service DT 8 Enter first date of service of the service selected. Grantees need to be able to enter the first date of service each quarter, with the data saved each quarter to keep a r unning count of services received. Leave blank if no service(s) was received. YYYYMMDD

2510 Completed

diversion without out

- of

- home placement IN 1 Record 1 if diversion was completed without out

- of

- home placement. Record 0 if the participant does not meet this condition. Leave Blank if participant did not receive diversion services. 1 = Yes 0 = No

2511 Records expunged IN 1 Record 1 if the participant's record was expunged. Record 0 if the participant does not meet this condition. Leave blank if participant did not receive expungement legal services. 1 = Yes 0 = No

2512 Records sealed IN 1 Record 1 if the participant's record was sealed. Record 0 if the participant does not meet this condition. Leave blank if participant did not receive sealing of records assistance. 1 = Yes 0 = No

2513 Hours per week of

vocational training IN 1 Record 1 if participant received 5 or fewer hours per week of training. Record 2 if participant received 6 to 15 hours per week of training. Record 3 if participant received 16 to 25 hours per week of training. Record 4 if participant received 25 or mor e hours per week of training. Record 0 if the participant did not receive vocational training services. 1 = 5 or fewer hours per week 2 = 6 to 15 hours per week 3 = 16 to 25 hours per week 4 = 25 or more hours p er week 0 = No 2514 Received

mentoring 6 or more months IN 1 Record 1 if mentoring continued for 6 or more months. Record 0 if the participant does not meet this condition. 1 = Yes 0 = No

2515 Date of initial

placement in unsubsidized job DT 8 Record the date of participant's initial placement into unsubsidized job. Leave blank if the participant was not placed in an unsubsidized job. YYYYMMDD

2516 Date of post

secondary education or training placement DT 8 Record the date of participant's placement into post

- secondary education or training. Leave blank if the participant was not placed into post

- secondary education or training. YYYYMMDD

2517 Full

- time or part

time education IN 1 For individuals who have been placed in a post

- secondary education or training program: Record 1 if in dividual is attending full

- time. Record 2 if individual is attending part

- time. Record 0 if the participant was no t placed into post

- secondary education or training. 1 = Full

- time 2 = Part

- time 0 = No

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**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2518 Last date of

education DT 8 Record most recent date on which participant received post

- secondary education or training. Leave blank if the participant was not placed into post

- secondary education or training. YYYYMMDD

2519 Hourly training

wage DE 8.2 Record the participant’s hourly training wage

. Leave blank if the participant was not enrolled in training. 000000.00

2520 Date of return to

regular high school, or alternative school DT 8 Record the date on which the participant returned to regular high school or alternative school. Leave blank if the participant did not returned to regular high school or alternative school. YYYYMMDD

2521 Reached 12

- month

point since return to high scho ol or since entering the program while in high school. IN 1 For youth participants who entered the program while in high school or who returned to high school a fter enrolling in the program: Record 1 if the participant has reached the 12

- month point since returning to high school or since entering the program while in high school. Record 0 if the participant does not meet this condition. 1 = Yes 0 = No

2522 Remained in

regular high school or alternative school for 12 months IN 1 For youth participants who entered the program while in high school and youth who returned to high school after enrolling in the program. Record 1 if the participant remained in regular high school or alternative school for 12 months. Record 0 if the participant does not meet this condition. 1 = Yes 0 = No

2523 Date entered

degree or certificate program: DT 8 Record the date on which the participant entered the degree or certificate program. Leave blank if the participant did not enter into a degree or certificate prog ram. YYYYMMDD

2524 Date attained

degree or certificate DT 8 Record the date on which the participant attained the degree or certificate. Leave blank if the participant did not receive a degree or certificate. YYYYMMDD

2525 Date arrested for

new crime after enrollment DT 8 Record date on which participant was arrested for new crime after enrollment. Leave blank if this data element does not apply to the participant. YYYYMMDD

2526 Convicted for new

crime committed after enrollment DT 8 Record date on which participant was convicted for new crime after enrollment. Leave blank if this data element does not apply to the participant. YYYYMMDD

2527 Type of crime IN 1 Record 1 if participant was arrested/convicted for a violent felony. Record 2 if participant was arrested/convicted for a non

- violent felony. Record 3 if participant was arrested/con victed for a misdemeanor. 1 = Violent Felony 2 = Non

- violent felony 3 = Misdemeanor

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2528 Reached 12

- month

point since release from correctional facility or placement on probation IN 1 Record 1 if participant has reached 12

- month point since release from correctional facility or placement on probation. Record 0 if the participant does not meet this condition. 1 = Yes 0 = No

2529 Convicted for new

crime commi tted within 12 months of release from correctional facility or placement on probation IN 1 Record 1 if participant was convicted for new crime committed within 12 months of release from correctional facility or placement on probation. Record 0 if the parti cipant does not meet this condition. 1 = Yes 0 = No

2530 Incarcerated for

new crime committed after enrollment IN 1 Record 1 if the participant was incarcerated for a new crime committed after enrollment. Record 0 if the participant does not meet this condition. 1 = Yes 0 = No

2531 Reason leaving the

program early IN 1 Record 1 if the participant moved to a different geographic area. Record 2 if the participant is receiving medical treatment that precludes continued participation in the program. Record 3 if the participant was found to be deceased or no longer living. Record 4 if the participant is providing care for a family member with a health/medical condition that precludes continued participation in the program. Record 5 if the participant is a member of the National Guard or other reserve military unit of the armed forces and is called to active duty. Record 6 if the participant left for other reasons Record 7 if the participant did not disclose reason for departure. 1 = Moved 2 = Health/Medical 3 = Deceased 4 = Family Care 5 = Reservist Called to Active Duty 6 = Other 7 = No Reason Given

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2532 Employment and

Education Status at Follow

- up. IN 1 Use the appropriate code to identify the employment and education status of the enrollee at follow

- up 3 months after the end of the third month in which the participant did not receive any services other than follow

- up services.
Record 1 if the participant was employed full

- time and not attendin g school at the time of follow

- up. Record 2 if the participant was employed part

- time and not attending school at the time of follow up. Record 3 if the participant was employed full

- time and attending high school at the time of follow

- up. Record 4 if t he participant was employed part

- time and attending post

- secondary school at the time of follow up. Record 5 if the participant was employed part

- time and attending high school at the time of follow up. Record 6 if the participant was employed part

- tim e and attending post

- secondary school at the time of follow up. Record 7 if the participant was not employed but attending high school at the time of follow up. Record 8 if the participant was not employed but attending post

- secondary school at the time of follow up. Record 0 if the participant was neither working nor in sch ool at the time of follow up. Leave blank if not co ntacted during follow

- up

. 1 = Employed full

- time and not attending school 2 = Employed part

- time and not attending school 3 = Employed full

- time and attending high school 4 = Employed full

- time and attending post

- secondary school 5 = Employed part

- time and attending high school 6 = Employed part

- time and attending post

- secondary school 7 = Not employed but attendi ng high school 8 = Not employed but attending post

secondary school 0 = Neither working nor in school

2533 Hours worked in

first full week IN 2 Record number of hours worked by participant during their first full week of employment. XX

2534 Educational Status

at Follow

- up IN 2 Record 1 if participant is attending high school at the time of follow

- up. Record 2 if participant is attending continuation or alternative school at the time of follow

- up. Record 3 if participant is attending high school equivalency classes at the time of follow

- up. Record 4 if participant is attending a two

- year college at the time of follow

- up. Record 5 if participant is attending a four

- year college at the time of follow

- up. Record 6 if participant is attending vocational training at the time of foll ow
- up. Record 0 if participant is not attending school or training at the time of follow

- up. 1 = Attending high school 2 = Attending Continuation or Alternative School 3 = Attending high school equivalency cla sses 4 = Attending two

- year college 5 = Attending four

- year college 6 = Attending vocationa l training 0 = Not attending school or training 2535 Enrolled in

continuation or alternative school IN 2 Record 1 if participant is enrolled in continuation or alternative school. Record 0 if participant is not enrolled in continuation or alternative school. 1 = Yes 0 = No

2536 Enrolled in high

school equivalency

courses IN 2 Record 1 if participant is enrolled in high school equivalency courses. Record 0 if participant is not enrolled in high school equivalency courses. 1 = Yes 0 = No

2537 Attending post

secondary school full

- time or part

time IN 2 If participant is enrolled in post

- secondary education: Record 1 if the participant is attending full

- time. Record 2 if participant is attending part

- time. Record 0 if participant is not enrolled in post

- secondary education. 1 = Full

- time 2 = Part

- time 0 = Not enrolled

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**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2538 Enrolled in

vocational training IN 2 Record 1 if participant is enrolled in vocational training. Record 0 if participant is not enrolled in vocational training. 1 = Yes 0 = No
2539 Hours attending

vocational training in first full week IN 2 If the participant is enrolled in vocational training, record the number of hours attending in the first full week. XX

2540 Hourly wages in

vocational training DE 8.2 If participant is enrolled in vocational training, record the hourly wages for trainin g received. 0000000.00

2541 Receiving public

assistance since leaving the program IN 2 Record 1 if participant has received SSI, SSD, or SSA benefits since leaving the program. Record 2 if participant has received General Assistance since leaving the program. Record 3 if participant has received UI benefits since leaving the program. Record 4 if the participant has received Food Stamps since leaving the program. Record 5 if the participant has received any TANF benefits since leaving the program. Rec ord 6 if the participant has received any other public assistance benefits since leaving the program. Record 0 if the participant has not received any public assistance benefits since leaving the program. 1 = SSI, SSD, SSA 2 = General Assistance 3 = UI 4 = Food Stamps 5 = TANF 6 = Other 0 = No benefits
2542 Arrested for new

crime in follow

- up period IN 2 Record 1 if participant was arrested for a new crime in follow

- up period. Record 0 if participant was not arrested for a new crime in follow

- up period. 1 = Yes 0 = No

2543 Date arrested for

new crime in follow

- up period DT 8 Record the date on which the participant was arrested for new crime in follow

- up period. Leave blank if this data element does not apply to the participant. YYYYMMDD

2544 Convicted for new

crime committed in follow

- up period DT 8 Record the date on which the participant was convicted for new crime in follow

- up period Leave blank if this data element does not apply to the participant. YYYYMMDD

2545 Incarcerated for

new crime committed in follow

- up period IN 2 Record 1 if participant was incarcerated for new crime committed in follow

- up period. Record 0 if the participant does not meet this condition. 1 = Yes 0 = No

2546 Housing Status at

follow

- up IN 2 Record 1 if participant resides in stable housing at follow

- u p. Record 2 if participant resides in temporary housing at follow

- up. Record 3 if participant is homeless at follow

- up. 1 = Stable 2 = Temporary 3 = Homeless

2547 Received

mentor ing during follow

- up IN 2 Record 1 if individual received mentoring during follow

- up. Record 0 if individual did not receive mentoring during follow

- up. 1 = Yes 0 = No

2548 Received high

school diploma or certificate since leaving the program IN 2 Record 1 if individual has received a high school diploma since leaving the program. Record 2 if individual has received a GED or equivalency since leaving the program. Record 3 if individual has received a certificate since leaving the program. Record 4 if individual has received an AA degree since leaving the program. Record 5 if indiv idual has received a Bachelor's Degree since leaving the program. 1 = High school diploma 2 = GED or equivalency 3 = Certificate 4 = AA degree 5 = Bachelor's Degree

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**SECTION E.07**

**– YOUTHBUILD** 

2600 Construction Plus

Grantee IN 2 Record 1 if grantees are providing Construction Plus training in in

- demand industries beyond construction. Record 0 if grantees are not providing Construction Plus training in in

- demand industries beyond construction. 1 = Yes 0 = No

2601 Cohort Identifier AN 7 Record a cohort ID for the participant. NOTE: This identifier is required and consists of the three character month abbreviation and a four digit year and is used to group particular students together for the purposes of reporting. For example, all of the participants who enter the program in the October 2008 will have a cohort designation of OCT 2008 them from a cohort beginning in January 2009 which would have a cohort identifier of JAN2009. Leave blank if the data is not available. XXXXXXX

2602 Team Identifier AN 5 Record the team number in which the participant is assigned. NOTE: The team identifier can be up to 5 alphanumeric characters and might be used to divide a cohort into two or more teams. Leave blank if the data is not available. XXXXX

2605 Children living with

participant IN 2 Record the number of the participant's own children less than 18 years of age living in the household, including biological, adopted, step, and foster children. Leave blank if the data is not available. 00

2606 Other dependents

living with participant IN 2 Record the number of dependents other than children living with the participant. Leave blank if the data is not available. 00

2607 Migrant Youth IN 2 Record 1 if the participant is the youth and is a migrant worker or is a member of a migrant family. Record 0 if the participant does not meet the conditions describe above. 1 = Yes 2 = No
2608 Offender IN 2 Record 1 if the individual has been convicted of a crime by the juvenile justice system. Record 2 if the participant has been convicted of a crime by the adult correctional system. Record 0 if the individual does not meet the conditions described above. 1 = Juvenile Offender 2 = Adult Offender 0 = No 2609 High School

Drop

- Out IN 2 Record 1 if the individual is a youth and has dropped out of high school. Record 0 if the individual does not meet the condition described above. 1 = Yes 0 = No 2610 Child of

Incarcerated Parent or Legal Guardian IN 2 Record 1 if either of the youth's parents or legal guardian is incarcerated at the time of the youth's enrollment into the YouthBuild program. Record 0 if the individual does not meet the condition described above. 1 = Yes 0 = No

2611 Health Issues IN 2 Record 1 if the individual has any s ignificant health issues that could impact the individual's ability to work. Examples of such health issues can include, but are not limited to, untreated high blood pressure, HIV/STDs, asthma, depression, and other mental/physical health issues. Record 0 if the individual does not meet the condition described above. Record 9 if the individual does not self

- identify. 1 = Yes, significant health issues 2 = No significant health issues 9 = Individual did not self

- identify

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**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2612 Occupation at

Enrollment IN 2 Record the participant's occupation at enrollment as follows: Record 11 if the participant's occupation is classified as a Management. Record 13 if the participant's occupation is classified as Business and Financial Operations. Record 15 if the participant's occupation is classified as Computer and Mathematical. Record 1 7 if the participant's occupation is classified as Architecture and Engineering. Record 19 if the participant's occupation is classified as Life, Physical, and Social Science. Record 21 if the participant's occupation is classified as Community and Social Services. Record 23 if the participant's occupation is classified Legal. Record 25 if the participant's occupation is classified as Education, Training, and Library. Record 27 if the participant's occupation is classified as Arts, Design, Entertainment, Sp orts, and Media. Record 29 if the participant's occupation is classified as Arts, Design, Entertainment, Sports, and Media. Record 31 if the participant's occupation is classified as Healthcare Support. Record 33 if the participant's occupation is classifi ed as Protective Service. Record 35 if the participant's occupation is classified as Food Preparation and Serving Related. Record 37 if the participant's occupation is classified as Building and Grounds Cleaning and Maintenance. Record 39 if the participan t's occupation is classified as Personal Care and Service. Record 41 if the participant's occupation is classified as Sales and Related. Record 43 if the participant's occupation is classified as Office and Administrative Support. Record 45 if the partici pant's occupation is classified as Farming, Fishing, and Forestry. Record 47 if the participant's occupation is classified as Construction and Extraction. Record 49 if the participant's occupation is classified as Installation, Maintenance, and Repair. Rec ord 51 if the participant's occupation is classified as Production. Record 53 if the participant's occupation is classified as Transportation and Material Moving. Record 55 if the participant 's occupation is classified as Military Specific. Record 0 if the participant is not employed at enrollment. 11 = Management 13 = Business and Financial Operations 15 = Computer and Mathematical 17 = Architecture and Engineering 19 = Life, Physical, and Social Science 21 = Community and Social Services 23 = Legal 25 = Education, Training, and Library 27 = Arts, Design, Entertainment, Sports, and Media 29 = Arts, Design, Entertainment, Sports, and Media 31 = Healthcare Support 33 = Protective Service 35 = Food Preparation and Serving Related 37 = Building and Grounds Cleaning and Maintenance 39 = Personal Care and Service 41 = Sales and Related 43 = Office and Administrative Support 45 = Farming, Fishing, and Forestry 47 = Construction and Extraction 49 = I nstallation, Maintenance, and Repair 51 = Production 53 = Transportation and Material Moving 55 = Military Specific 0 = Not employment at enrollment 2613 Hours Worked at

Enrollment IN 2 Record the average hours per week that the participant works at the above occupation. Leave blank if the participant is not employed at enrollment

. 00

2614 Average Hourly

Wage at Enrollment DE 8.2 Record the participant's average hourly wage at the above occupation. Leave blank if the participant is not employ ed at enrollment

. 000000.00

2615 Job Start Date DT 8 Record the date on which the participant began to work at the above job. Leave blank if the participant was not employed at enrollment

. YYYYMMDD

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2616 Housing Status IN 1 Housing status at enrollment: Record 1 if the participant was living in a n apartment, room, or house that he/she owns or rents. Record 2 if th e participant was living in a (s table) apartment, room, or house that somebody else owns or rents and if the person is not at risk of being displaced from this housing. (i.e., The housi ng situation is long

term and/or stable.) Record 3 if the participant was living in a residence designed to assist persons as they re

- enter society and learn to adapt to independent living after having been in prison. Record 4 if the participant was living in a residential treatment center. A residential treatment center is a group home that provides room and board, and provides specialized treatment or rehabilitation persons with emotional, psychological, or developmental problems as well as chemic al dependencies. Record 5 if participant lacked a fixed, regular, adequate night time residence. This definition includes any participant who may regularly stay at a publicly or privately operated shelter for temporary accommodation; an institution pr oviding temporary residence for participants intended to be institutionalized; or a public or private place not designated for or ordinarily used as a regular sleeping accommodation for human beings. This definition does not include a participant imprison ed or detained under an Act of Congress or State law. A participant who may be sleeping in a temporary accommodation while away from home should not, as a result of that alone, be recorded as homeless. Record 6 if the participant was living in an apartm ent, room, or house that somebody else owns or rents and if the person was at risk of being displaced from this housing. (i.e., The housing situation is short

- term and/or unstable.) Record 7 if at enrollment, the participant was living in a group home. Record 0 if the data is not available. 1 = Own/rent apartment, room, or house 2 = Staying at someone's apartment, room, or house (Stable) 3 = Halfway house/ transitional house 4 = Res idential treatment 5 = Homeless 6 = Staying at someone's apartment, room, or house (Unstable) 7 = Group Home 0 = Unknown/unavailable

**SECTION E.08**

**– ODEP** 
2700 IEP Participant IN 1 Record 1 if the participant currently has an individualized education program/special education services in high school. Record 2 if the participant formerly had an ind ividualized education program/special education services in high school. Record 0 if the p articipant does not meet the condition described above. 1 = Current IEP 2 = Previous IEP 0 = No

2701 Section 504 Plan IN 1 Record 1 if the participant (youth) has a Section 504 plan. Record 0 if the participant does not meet the condition described above. Record 9 if the data is not yet available. 1 = Yes 0 = No 9 = Don't know 2702 Fund Source IN 1 Record 1 if the participant has received services funded by the State Developmental Disabilities Agency (SDDA). Record 2 if the participant has received services funded by a local or state mental health agency (LSMHA). Record 3 if the participant has received services funded by a SDDA and LSMHA. Record 4 if the participant has received services funded via a s tate Medicaid HCBS waiver. Record 5 if the participant has received services funded by a state or local education agency. Record 6 if the participant has received services funded by a state or local vocational rehabilitation agency. Record 0 if the participant does not meet the condition described above. Record 9 if the data is not yet available. 1 = SDDA 2 = LSMHA 3 = SDDA and LSMHA 4 = HCBS waiver 5 = State or local 6 = Vocational Rehabilitation 0 = No 9 = Don't know

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2703 SSI/SSDI

Beneficiary and/or Ticket to Work Holder IN 1 Record 1 if the participant is an SSI Beneficiary. Record 2 if the participant is receiving SSDI assistance. Record 3 if the participant is an SSI Beneficiary and is a Ticket to Work Program Ticket holder issued by the Social Security Administration. Record 4 if the participant is receiving SSDI assistance and is a Ticket to Work Program Ticket holder issued by the Social Security Administration. Record 5 if the participant is an SSI Beneficiary and is receiving SSDI assistance. Record 6 if the participant is an SSI Beneficiary, receiving SSDI assistance, and is a Ticket to Work Program Ticket holder issued by the Social Security Administration. Record 0 if he participant does not meet t he condition described above. 1 = SSI 2 = SSDI 3 = SSI and ticket holder 4 = SSDI and ticket holder 5 = Both SSI and SSDI 6 = SSI , SSDI, and ticket holder 0 = No

2704 Work Setting IN 1 If the participant is currently working, record the type of work setting as follows: Record 1 if the participant is working in competitive, integrated employment (CIE); Record 2 if formerly e mployed in individual supported employment (use of job coach, but individual integrated placement at competitive wages); Record 3 if the participant is working in group supported employment (i.e., work crews, enclaves, etc.); Record 4 if the participant is working in a sheltered workshop (i.e., center

- or f acility

- based employment); Record 5 if the participant is working in two or more of the above listed settings. Record 0 if the participant is not currently employed. 1 = Competitive Integrated Employment 2 = Individual Supported Employment 3 = Group Supported Employment 4 = Sheltered workshop 5 = Combination of two or more settings 0 = Not Employed

2705 Start Date of Most

Recent Employment DT 8 If the customer is currently, or has previously been employed, please include the start date of the most recent employment. Leave blank if the participant has never been employed. YYYYMMDD

2706 End Date of Most

Recent Employment DT 8 If the participant has previously worked in but is no longer working, Record the date of the participant’s most recent exit. Leave blank if the participant has never b een employed. YYYYMMDD

2707 Hourly Wages at

Most Recent Employment Setting DE 8.2 Record the hourly wages at of the most current employment setting the participant has been engaged. Please enter 999999.99 if data is not yet available. Leave blank if the data element does not apply to the participant. 00000000.00

2708 Type of

Customized Employment Services received IN 1 If the participant received customized employment services (CES) to attain most recent current employment: Record 1 if the participant received discovery assessment services. Record 2 if the participant developed a customized employment search plan. Record 3 if the participant received employer negotiation services. Record 4 if the participant received secure employment as a result of receiving customized employment services and received extended support services. Record 0 if the participant does not meet the condition described above. 1 = Discovery assessment services 2 = Develop ed a customized employment search plan 3 = Employer negotiation services 4 = Secured employment as a result of receiving customized employment services and received extended

s upport services 0 = No CES services

## (DRAFT) ETA PARTICIPANT INTEGRATED RECORD LAYOUT (PIRL)

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**NAME DATA TYPE/** 

**FIELD LENGTH**  **1 DATA ELEMENT DEFINITIONS/INSTRUCTIONS**  **CODE VALUE**

2709 Financial Capability IN 1 Record 1 if the participant has a receipt and has received benefit planning services. Record 2 if participant has a receipt and has received financial capability/asset development services. Record 3 if participant has a receipt and has received both benefit planning services and financial capability/asset development services. Record 0 if the participant has no r eceived the services described above. 1 = Benefit planning services 2 = Financial capability/asset development services 3 = Benefit planning services and financial capability/asset development services 0 = No

**1 Type of Data:**  AN = Alpha

- numeric; DE = Decimal; DT = Date; IN = Integer. The number immediately following is the total space allowed for this field.