Dave Fleet Consulting LLC Page 1 September 2010 Safety Management System Implementation 

### MONTHLY PROGRESS REPORT

STUDY Safety Management System FAA Implementation Study
MONTH September 2010

SEPTEMBER STATUS
This monthly report provides a summary of the status and an explanation of any difficulties or successes in the Safety Management System (SMS) Implementation Study (Implementation Study) at the South B end Regional Airport ( SBN) with a specific focus on the tasks listed in the FAA Partic ipant’s Guide. Any recommended changes to the SBN SMS Manual and any findings made or items developed during this Implementation Study are included.

SUMMARY
The kick-off meeting (Meeting 1) for t he Implementation Study was conducted on Friday, September 10th, 2010 from 9:30 a. m. to 11:30 a.m. Members of the Implementation Team who were in attendance were:

• John Schalliol, Executive Director, St. Joseph County Airport Authority

• Bruce MacLachlan, Manager Operations and Maintenance, St. Joseph County Airport Authority

• Mike Guljas, Director Administration, St. Joseph County Airport Authority

• Dave Fleet, Dave Fleet Consulting LLC (Consultant)

• Joanne Landry, Landry Consulta nts LLC (conference call)

During the kick-off meeting, t he follow items were discussed:

Agenda Items

• Study Plan review

o Approval and FAA communication

• Determine 3 rd SRA topic

• Identify who in the organization w ill be tasked with collateral duties of
safety manager

• Discuss staff participation

• Discuss budget and time table communications

• Discuss monthly report expectationsDave Fleet Consulting LLC Page 2 September 2010 Safety Management System Implementation Difficulties Activation of the Omni Ai r Group Incident Reporter (OA GIR) software appears to present a challenge. The software, two se rvers, and one laptop were purchased last year and installed in October of 2009. T he servers are part of the St. Joseph County Airport Authority’s (SJCAA) in tranet system. The SJCAA staff di d not activate or put the software into service and as a result became unfamiliar with it, including the application’s location on the intranet. The SJCAA staff has since changed some responsibilities internally and no longer has an Information Technology (IT) person on staff. The IT function and support has been c ontracted out to Pinnacle who is based in South Bend, IN.

The members of the Implem entation Team discussed how to quickly identify the hardware and software and the initial steps mo ving forward. Within the first two weeks of the study start, confirmation was made as to the status of the ha rdware and software; then rollout plans will be made in October. Representatives from Pinnacle assisted.

The task of identifying a member of the airport operations t eam to take the collateral duties of the safety manager needs to be completed. The Im plementation Team discussed this issue and the SJCAA sta ff has not identified someone yet. The Implementation Team believes this is very important for a successful SMS Implementation. SJCAA is not a large organization and m any of the staff members already have multiple duties and responsibiliti es. Identification of a specific person will be accomplished by the next meet ing to be scheduled in October.

Successes The Consultant held a conference call with Mike Guljas (SJCAA) and Ed Russell (Pinnacle) to discuss the OAGIR. Document ation for the hardware and software was provided and included the us er’s guide for the software. After a general discussion took place Ed Russell was able to locate the serv ers and software. He will be in contact with representatives from OAG as well as the team who complet ed the physical installation. Software activation and rollout to the SJCAA population will be discussed in detail in October and accomplished as soon as practical.

The Implementation Team discussed the St udy Plan in detail and agreed on some minor edits that were made. The Safety Risk Assessment (SRA) topics were discussed; a third topic needed to be chosen. The SJCAA staff decided to conduct an SRA on commercial ramp snow removal operations following this upcoming winter. The SJCAA is in the second phase of a three phase concour se build out that will impact commercial ramp operations and snow removal. Therefore, it was agreed that this topic is pertinent. The other two SRA topics are:

• Hosting major events in the City of Sout h Bend, such as a Notre Dame Football game which brings several transient (per haps over 200) general aviation aircraft to SBN.Dave Fleet Consulting LLC Page 3 September 2010 Safety Management System Implementation • The operation of the general aviation ramp located in front of the FBO between the primary runway and parallel taxiway.

The Study Plan was updated and returned to t he SJCAA staff for a final review. It was approved and transmitted to F AA Headquarters and FAA Chicag o Airport District Office (ADO) on September 17 th

.
Recommended Changes to SMS Program Manual None were made or discussed in September.

Findings No significant findings were made in September.

NEXT MEETING
October 6, 2010. South Bend Regional Airport

Note: the first quarterly meeting is scheduled for December 16, 2010.