Federal Register / Vol. 77, No. 31 / Wednesday, February 15, 2012 / Notices 8947 

Application 

No. 

Docket 

No. Applicant Regulation(s) affected Nature of special permits thereof 

15560–N ..... ................ San Joaquin Helicopters, 

Delano, CA.

49 CFR 172.101 Column (9B), 

§ 172.204(c)(3), 

§ 173.27(b)(2), § 175.30(a)(1), 

§§ 172.200, 172.300, 

172.400, 173.302(f)(3) and 

§ 175.75.

To authorize the transportation in commerce of certain hazardous materials by Part 133 Rotorcraft 

External Load Operations, attached to or suspended from an aircraft, in remote areas of the 

U.S. without meeting certain hazard communication and stowage requirements. (mode 4) 

[FR Doc. 2012–3262 Filed 2–14–12; 8:45 am] 

BILLING CODE 4909–60–M 

DEPARTMENT OF TRANSPORTATION 

Surface Transportation Board 

[STB Docket No. EP 670 (Sub-No. 1)] 

Notice of Rail Energy Transportation 

Advisory Committee Meeting 

AGENCY: Surface Transportation Board, 

DOT. 

ACTION: Notice of Rail Energy 

Transportation Advisory Committee 

meeting. 

SUMMARY: Notice is hereby given of a 

meeting of the Rail Energy 

Transportation Advisory Committee 

(RETAC), pursuant to section 10(a)(2) of 

the Federal Advisory Committee Act, 

Public Law 92–463, as amended (5 

U.S.C., App. 2). 

DATES: The meeting will be held on 

Thursday, March 1, 2012, at 9:00 a.m., 

E.S.T. 

ADDRESSES: The meeting will be held in 

the Hearing Room on the first floor of 

the Board’s headquarters at 395 E Street 

SW., Washington, DC 20423. 

FOR FURTHER INFORMATION CONTACT: 

Scott M. Zimmerman (202) 245–0386. 

[Assistance for the hearing impaired is 

available through the Federal 

Information Relay Service (FIRS) at: 

(800) 877–8339]. 

SUPPLEMENTARY INFORMATION: RETAC 

arose from a proceeding instituted by 

the Board, in Establishment of a Rail 

Energy Transportation Advisory 

Committee, STB Docket No. EP 670. 

RETAC was formed to provide advice 

and guidance to the Board, and to serve 

as a forum for discussion of emerging 

issues regarding the transportation by 

rail of energy resources, particularly, but 

not necessarily limited to, coal, ethanol, 

and other biofuels. The purpose of this 

meeting is to continue discussions 

regarding issues such as rail 

performance, capacity constraints, 

infrastructure planning and 

development, and effective coordination 

among suppliers, carriers, and users of 

energy resources. Potential agenda items 

include a presentation by the Energy 

Information Administration on its 

Annual Energy Outlook 2012; a 

presentation by ExxonMobil 

Corporation on ExxonMobil’s outlook 

for energy to 2040, with a special focus 

on transportation; industry segment 

reports by RETAC members; discussion 

regarding RETAC’s subcommittee 

structure; and a roundtable discussion. 

The meeting, which is open to the 

public, will be conducted pursuant to 

RETAC’s charter and Board procedures. 

Further communications about this 

meeting may be announced through the 

Board’s Web site at 

‘‘WWW.STB.DOT.GOV’’. 

This action will not significantly 

affect either the quality of the human 

environment or the conservation of 

energy resources. 

Authority: 49 U.S.C. 721, 49 U.S.C. 11101; 

49 U.S.C. 11121. 

Decided: February 10, 2012. 

By the Board, Rachel D. Campbell, 

Director, Office of Proceedings. 

Jeffrey Herzig, 

Clearance Clerk. 

[FR Doc. 2012–3541 Filed 2–14–12; 8:45 am] 

BILLING CODE 4915–01–P 

DEPARTMENT OF THE TREASURY 

Privacy Act of 1974, as Amended; 

Systems of Records 

AGENCY: Financial Management Service, 

Treasury. 

ACTION: Notice of the consolidation of 

two systems of records and alterations 

to a third system of records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, as amended, the 

Financial Management Service gives 

notice of its proposed consolidation of 

two of its Privacy Act systems of records 

entitled ‘‘Treasury/FMS .002—Payment 

Issue Records for Regular Recurring 

Benefit Payments’’ and ‘‘Treasury/FMS 

.016—Payment Records for Other Than 

Regular Recurring Benefit Payments,’’ 

and alteration of resulting Treasury/ 

FMS .002. Financial Management 

Service also gives notice of its proposed 

alteration to the system of records 

entitled ‘‘Treasury/FMS .014—Debt 

Collection Operations System.’’ 

DATES: Comments must be received no 

later than March 16, 2012. The proposed 

consolidation and amendments will 

become effective March 21, 2012, unless 

comments are received that would 

result in a contrary determination. 

ADDRESSES: You should send your 

comments to Peter Genova, Deputy 

Chief Information Officer, Financial 

Management Service, 401 14th Street 

SW., Washington, DC 20227. Comments 

received will be available for inspection 

at the same address between the hours 

of 9 a.m. and 4 p.m. Monday through 

Friday. You may send your comments 

by electronic mail to 

peter.genova@fms.treas.gov or 

www.regulations.gov. All comments 

received, including attachments and 

other supporting materials, are subject 

to public disclosure. You should submit 

only information that you wish to make 

available publicly. 

FOR FURTHER INFORMATION CONTACT: 

Peter Genova, Deputy Chief Information 

Officer, (202) 874–1736. 

SUPPLEMENTARY INFORMATION: Pursuant 

to the provisions of the Privacy Act of 

1974, as amended, 5 U.S.C. 552a, notice 

is given that the Financial Management 

Service (FMS), a bureau of the 

Department of the Treasury (Treasury), 

proposes to consolidate two of its 

systems of records entitled ‘‘Treasury/ 

FMS .002—Payment Issue Records for 

Regular Recurring Benefit Payments’’ 

and ‘‘Treasury/FMS .016—Payment 

Records for Other Than Regular 

Recurring Benefit Payments.’’ The 

records maintained in Treasury/FMS 

.002 will be consolidated with the 

records described in the Treasury/FMS 

.016 and will include technical changes 

to harmonize the consolidation of the 

two systems, including alterations to 

two routine uses, and a proposed new 

routine use. 

The records in both systems are 

records of payments from the United 

States Government, which are collected, 

maintained, and used for the same 

purposes. As a result, it is unnecessary 

to maintain two separate systems of 

records for the same types of records. 

Simultaneously with this consolidation, 

FMS proposes to rename and amend the 

system of records notice as ‘‘Treasury/ 


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8948 Federal Register / Vol. 77, No. 31 / Wednesday, February 15, 2012 / Notices 

FMS .002—Payment Records.’’ The 

system of records notice pertaining to 

Treasury/FMS .016—Payment Records 

for Other Than Regular Recurring 

Benefit Payments will be deleted from 

the FMS inventory of Privacy Act 

systems of records when this notice is 

effective. 

FMS also proposes to amend its 

system of records notice entitled 

‘‘Treasury/FMS .014—Debt Collection 

Operations System’’ by adding a new 

routine use to the notice and amending 

several routine uses to make clear that 

FMS discloses these records to Federal 

and state agencies responsible for 

administering Federally-funded 

programs for the purpose of identifying, 

preventing, and recouping improper 

payments. As the agency responsible for 

disbursing approximately 85% of the 

Federal Government’s payments, FMS is 

responsible for ensuring that it 

disburses payments in an accurate and 

timely manner. Additionally, as the 

agency responsible for the centralized 

collection of delinquent debts owed to 

Federal and state agencies, FMS is 

responsible for maximizing agencies’ 

ability to collect debts while minimizing 

costs associated with these efforts. By 

identifying, preventing, and recouping 

improper payments earlier in the 

processes used to grant loans, benefits, 

and other Federally-funded awards, 

agencies can reduce the amount of 

delinquent debt owed to Government 

agencies. 

In recent years, the Federal 

Government has intensified its efforts to 

eliminate improper payments, which 

can occur when funds go to the wrong 

recipient, the recipient receives the 

incorrect amount of funds, 

documentation is not available to 

support a payment, or the recipient uses 

funds in an improper manner. Among 

other things, in November 2009, 

Executive Order 13520 (Reducing 

Improper Payments) established a 

comprehensive approach to improving 

results in this area, including improved 

transparency through a new Web site, 

www.paymentaccuracy.gov, and the 

appointment of senior accountable 

officials at agencies with high 

incidences of payment errors. In 2010, 

the provisions of the Improper 

Payments Elimination and Recovery Act 

(IPERA), codified at 31 U.S.C. 3321 

note, imposed additional requirements 

on agencies to eliminate improper 

payments. Also in 2010, Federal 

agencies were directed to review the socalled ‘‘Do Not Pay List,’’ to verify the 

eligibility of a program applicant or 

participant pre-award, and before 

payment, for the purpose of reducing 

the occurrence of improper payments. 

See, Presidential Memorandum— 

Enhancing Payment Accuracy Through 

a ‘‘Do Not Pay List,’’ June 18, 2010 

(Presidential Memorandum). In those 

cases where data ‘‘available to agencies 

clearly shows that a potential recipient 

of a Federal payment is ineligible for it,’’ 

the Presidential Memorandum provides 

that payments should not be made. The 

Presidential Memorandum specified 

that data to be reviewed includes debt 

collection records, to the extent allowed 

by law. 

Treasury is working with Federal and 

state agencies to reduce the governmentwide number of errors without 

negatively impacting citizen access to 

needed programs. FMS’s payment and 

debt collection records can help an 

agency identify when a potential 

recipient of a Federal payment is 

ineligible for it. For example, by 

disclosing payment records to agencies 

making eligibility determinations for 

benefits or in the process of awarding 

contracts, FMS can help agencies 

determine whether an applicant or 

potential contractor is receiving other 

payments from the Government that 

could impact eligibility. For example, 

an individual receiving a Federal salary 

payment may not be eligible for 

unemployment benefits. 

FMS’s payment and debt collection 

records can also help an agency identify 

when an applicant for a Federallyfunded loan, benefit, contract, grant, or 

other award owes a delinquent debt and 

is therefore ineligible for the loan, 

benefit, contract, grant, or award. By 

disclosing, in advance, to agencies that 

an applicant owes a debt, the improper 

payment can be avoided. Even in 

situations where a benefit or other 

award will not be denied because of a 

delinquent debt, by accessing 

information from FMS’s records, the 

paying agency can assist in debt 

collection efforts by informing the 

debtor, with whom the agency is in 

current contact, about his or her debt 

and the obligation to repay the 

government. The paying agency can also 

ensure that any payments to a 

delinquent debtor are made so that an 

eligible payment will be intercepted to 

collect the payee’s delinquent 

obligation. 

Disclosure of payment and debt 

collection records for the purpose of 

preventing, reducing, and recouping the 

Federal Government’s improper 

payments, and thus, prevention of an 

increase in the Government’s delinquent 

debt portfolio, is compatible with the 

purposes for which the payment and 

debt collection records are collected and 

maintained. There is a legitimate need 

for eliminating or reducing improper 

payments, which totaled $115 billion in 

fiscal year 2011, consistent with IPERA 

and the requirements of the Presidential 

Memorandum. FMS’s purpose in 

maintaining its payment records is to 

ensure that payments are made 

accurately and timely, and its purpose 

in maintaining its debt collection 

records is to collect and resolve 

delinquent debt. Preventing or 

minimizing the occurrence of future 

delinquencies is compatible with and 

furthers the purposes for which FMS 

maintains its records. Thus, disclosure 

of these records to Federal and state 

agencies responsible for administering 

Federally funded programs without 

incurring improper payments is 

compatible with FMS’s purposes 

because there is a requisite convergence 

between FMS’s purposes in maintaining 

its records and the disclosure to 

prevent, identify, and recoup improper 

payments. 

The proposed amendments to 

Treasury/FMS.002 and Treasury/ 

FMS.014 are necessary to ensure the 

accuracy and timeliness of Federal 

payments; prevent, identify, and recoup 

improper payments; collect and resolve 

delinquent debt; prevent the improper 

award of loans, benefits, contracts, 

grants, or other awards to ineligible 

delinquent debtors; and, to avoid 

increasing the Government’s delinquent 

nontax debt portfolio, which totaled 

$162.6 billion at the end of fiscal year 

2011. 

Treasury/FMS .002—Payment Records 

As a result of the consolidation of 

Treasury/FMS .002 and FMS .016, the 

system of records notice is being 

amended to reflect the change to the 

title of the notice to ‘‘Payment 

Records—Treasury/Financial 

Management Service’’ to more 

accurately reflect the nature of the 

records. 

The ‘‘System location,’’ is being 

amended to remove the words ‘‘and 

Hyattsville, MD 20782. Records 

maintained at Financial Centers in five 

regions: Austin, TX; Birmingham, AL; 

Kansas City, MO; Philadelphia, PA; and 

San Francisco, CA’’ from the list of 

locations. Other operational sites are 

being added to include: ‘‘Records are 

also located throughout the United 

States at FMS operations centers, 

Federal Records Centers, Federal 

Reserve Banks acting as Treasury’s fiscal 

agents, and financial institutions acting 

as Treasury’s financial agents.’’ 

Under the ‘‘Categories of individuals 

covered by the system’’ the list of 

beneficiaries has been removed and the 

following is added: ‘‘Individuals who 

are the intended or actual recipients of 


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Federal Register / Vol. 77, No. 31 / Wednesday, February 15, 2012 / Notices 8949 

payments disbursed by the United 

States Government.’’ 

The ‘‘Categories of records in the 

system’’ is being changed to read: 

‘‘Payment records showing a payee’s 

name; Social Security number, 

employer identification number, or 

other agency identification or account 

number; physical and/or electronic 

mailing address; telephone numbers; 

payment amount; date of issuance; trace 

number or other payment identification 

number, such as Treasury check number 

and symbol; financial institution 

information, including the routing 

number of his or her financial 

institution and the payee’s account 

number at the financial institution; and 

vendor contract and/or purchase order 

number.’’ 

Additional authorities for 

Maintenance of the System are being 

added which include ‘‘31 U.S.C. 3325, 

and 31 U.S.C. 3321 note.’’ 

The ‘‘Purpose(s)’’ element is being 

added to Treasury/FMS .002 to read: 

‘‘The purpose of this system is to 

maintain records about individuals who 

receive payments from the United States 

Government, through one or more of its 

departments and agencies. The 

information contained in the records is 

maintained for the purposes of: (1) 

Facilitating the accurate and timely 

disbursement of Federal monies to 

individuals by check or electronically, 

authorized under various programs of 

the Federal Government; (2) 

administering and processing claims of 

payment nonreceipt, payment 

reclamation actions, returned payments, 

and other post-disbursement operations; 

and, (3) identifying, preventing, or 

recouping improper payments.’’ 

Currently, Treasury/FMS .002 and 

Treasury/FMS .016 list sixteen routine 

uses in each of the notices. Following 

the consolidation of the two systems of 

records, routine use (5) will need to be 

harmonized and routine use (12) will 

need additional language to accurately 

describe the use of the records. 

Under ‘‘Routine uses of records 

maintained in the system, including 

categories of users and purposes of such 

uses’’ the current routine use (5) will be 

removed and in its place the following 

language will be added: ‘‘(5) Disclose 

information to a court, magistrate, 

mediator, or administrative tribunal in 

the course of presenting evidence; to 

counsel, experts, or witnesses in the 

course of civil discovery, litigation, or 

settlement negotiations, in response to a 

subpoena, or in connection with 

criminal law proceedings.’’ Routine use 

(12) will have the following language 

added at the end of the routine use: ‘‘or 

pursuant to Federal law that authorizes 

the offset of Federal payments to collect 

delinquent obligations owed to the 

State, Commonwealth, Territory, or the 

District of Columbia.’’ 

To facilitate agencies’ compliance 

with the requirements of IPERA and 

other Administration directives related 

to identifying, preventing, and 

recouping improper payments, the 

Department is adding a new routine use 

to permit disclosure of records, 

including through a matching activity, 

that will read as follows: ‘‘Disclose 

information to (a) a Federal or state 

agency, its employees, agents (including 

contractors of its agents) or contractors; 

or, (b) a fiscal or financial agent 

designated by the Financial 

Management Service or other 

Department of the Treasury bureau or 

office, including employees, agents or 

contractors of such agent; or, (c) a 

contractor of the Financial Management 

Service, for the purpose of identifying, 

preventing, or recouping improper 

payments to an applicant for, or 

recipient of, Federal funds, including 

funds disbursed by a state in a stateadministered, Federally funded 

program; disclosure may be made to 

conduct computerized comparisons for 

this purpose.’’ 

Under ‘‘Retrievability,’’ the current 

entry is removed and is replaced with 

the following: ‘‘Records are retrieved by 

name, Social Security number, 

employer identification number, 

agency-supplied identifier, date of 

payment, or trace number or other 

payment identifying information, such 

as check number.’’ 

Under the heading ‘‘Safeguards,’’ the 

language is revised to read: ‘‘All official 

access to the records is on a need-toknow basis only, as authorized by a 

business line manager at FMS or 

Treasury’s fiscal or financial agent. 

Procedural and physical safeguards, 

such as personal accountability, audit 

logs, and specialized communications 

security, are utilized. Each user of 

computer systems containing records 

has individual passwords (as opposed to 

group passwords) or other unique, 

secure access authentication credentials 

for which he or she is responsible. Thus, 

a security manager can identify access 

to the records by user. Access to 

computerized records is limited, 

through use of access codes, encryption 

techniques, and/or other internal 

mechanisms, to those whose official 

duties require access. Storage facilities 

are secured by various means such as 

security guards, badge access, and 

locked doors with key entry.’’ 

Finally, FMS .002 is being amended 

by revising the language under ‘‘Records 

source categories’’ to read as follows: 

‘‘Information in this system is provided 

by Federal departments and agencies 

responsible for certifying, disbursing, 

and collecting Federal payments; 

Treasury or Treasury-designated fiscal 

and financial agents of the United States 

that process payments and collections; 

and commercial database vendors. Each 

of these record sources may include 

information obtained from individuals.’’ 

Treasury/FMS .014—Debt Collection 

Operations System 

The Privacy Act notice pertaining to 

this system of records is being revised 

under ‘‘System location’’ by removing 

the current entry and in its place adding 

the following language: ‘‘Records are 

also located throughout the United 

States at FMS operations centers, 

Federal Records Centers, Federal 

Reserve Banks acting as Treasury’s fiscal 

agents, and financial institutions acting 

as Treasury’s financial agents. 

Additional addresses may be obtained 

from the system managers.’’ 

Additional authority for Maintenance 

of the System is being added which 

includes 

‘‘31 U.S.C. 3321 note.’’ 

Under the heading ‘‘Purpose(s),’’ 

language is being added at the end of 

the paragraph to indicate that the 

purpose of maintaining the records 

includes ‘‘resolving delinquent debts 

owed by debtors who are ineligible for 

Federally funded programs until the 

delinquency is resolved, and for 

identifying, preventing, or recouping 

improper payments to individuals who 

owe delinquent obligations to Federal 

and/or state agencies.’’ This makes 

clearer that part of FMS’s debt 

collection responsibilities includes 

helping Federal and state agencies 

prevent increases in delinquent debts 

and use all available mechanisms to 

collect existing debts. 

Currently, Treasury/FMS .014 lists 

nine routine uses in the notice. Under 

‘‘Routine uses of records maintained in 

the system, including categories of users 

and purposes of such uses,’’ the current 

routine use (2) will be removed and in 

its place the following language will be 

added: ‘‘(2) Disclose information to a 

court, magistrate, mediator, or 

administrative tribunal in the course of 

presenting evidence; to counsel, experts, 

or witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings.’’ The current routine use 

(8) will be revised by adding to (8)a.(iii) 

‘‘or locate debtors’’ before the semicolon. 

To facilitate agencies’ compliance 

with the requirements of IPERA and 


sroberts on DSK5SPTVN1PROD with NOTICES
8950 Federal Register / Vol. 77, No. 31 / Wednesday, February 15, 2012 / Notices 

other Administration directives related 

to identifying, preventing, and 

recouping improper payments, the 

Department is adding a new routine use 

to permit disclosure of records, 

including through a matching activity, 

that will reads as follows: ‘‘These 

records may be used to disclose 

information to: (a) a Federal or state 

agency, its employees, agents (including 

contractors of its agents) or contractors; 

or, (b) a fiscal or financial agent 

designated by the Financial 

Management Service or other 

Department of the Treasury bureau or 

office, including employees, agents or 

contractors of such agent; or, (c) a 

contractor of the Financial Management 

Service, for the purpose of identifying, 

preventing, or recouping improper 

payments to an applicant for, or 

recipient of, Federal funds, including 

funds disbursed by a state in a stateadministered, Federally-funded 

program; disclosure may be made to 

conduct computerized comparisons for 

this purpose.’’ 

Description of the change: Remove 

current routine use (2) and in its place 

add the following: ‘‘(2) A court, 

magistrate, mediator, or administrative 

tribunal in the course of presenting 

evidence; counsel, experts, or witnesses 

in the course of civil discovery, 

litigation, or settlement negotiations, in 

response to a subpoena, or in 

connection with criminal law 

proceedings;’’ and in current routine use 

(8), add to (8)a.(iii) ‘‘or locate debtors’’ 

before the semi-colon. 

FMS is also adding a new routine use 

to this system of records to reflect 

disclosures that may be made to 

identify, prevent, or recoup improper 

payments to individuals who owe 

delinquent debts to Federal and state 

agencies and disclosures may be made 

by a computerized comparison. The 

new routine use reads as follows: 

‘‘These records may be used to disclose 

information to: * * * (a) a Federal or 

state agency, its employees, agents 

(including contractors of its agents) or 

contractors; or, (b) a fiscal or financial 

agent designated by the Financial 

Management Service or other 

Department of the Treasury bureau or 

office, including employees, agents or 

contractors of such agent; or, (c) a 

contractor of the Financial Management 

Service, for the purpose of identifying, 

preventing, or recouping improper 

payments to an applicant for, or 

recipient of, Federal funds, including 

funds disbursed by a state in a stateadministered, Federally funded 

program; disclosure may be made to 

conduct computerized comparisons for 

this purpose.’’ 

Under ‘‘Record Source Categories,’’ 

the current entry is being amended to 

read: ‘‘Information in this system is 

provided by the individual on whom 

the record is maintained; Federal and 

State agencies to which the debt is 

owed; Federal agencies and other 

entities that employ the individual or 

have information concerning the 

individual’s employment or financial 

resources; Federal and State agencies 

issuing payments; collection agencies; 

locator and asset search companies, 

credit bureaus, and other database 

vendors; Federal, State or local agencies 

furnishing identifying information and/ 

or debtor address information; and/or 

public documents.’’ 

FMS recognizes the sensitive nature 

of the information it may be disclosing 

to other Federal and state agencies and 

has many safeguards in place to protect 

the information from theft or 

inadvertent disclosure. In addition to 

various procedural and physical 

safeguards, access to computerized 

records is limited through the use of 

access codes, encryption techniques 

and/or other internal mechanisms. 

Access to records is granted only as 

authorized by a business line manager at 

FMS and is limited to those whose 

official duties require access solely for 

the purposes outlined in the proposed 

system. 

The notice for FMS’s systems of 

records was last published in its entirety 

on May 15, 2009, at 74 FR 23007 for 

Treasury/FMS .002 and at 74 FR 23018 

for Treasury/FMS .016. The notice for 

Treasury/FMS .014 was last published 

in its entirety on June 4, 2009 at 74 FR 

26924. 

The altered system of records report, 

as required by 5 U.S.C. 552a(r), has been 

submitted to the Committee on 

Government Reform and Oversight of 

the House of Representatives, the 

Committee on Homeland Security and 

Governmental Affairs of the Senate and 

the Office of Management and Budget, 

pursuant to Appendix I to OMB Circular 

A–130, ‘‘Federal Agency 

Responsibilities for Maintaining 

Records About Individuals,’’ dated 

November 30, 2000. 

For the reasons set forth in the 

preamble, FMS proposes to consolidate 

its system of records entitled ‘‘Treasury/ 

FMS .002—Payment Issue Records for 

Regular Recurring Benefit Payments’’ 

and ‘‘Treasury/FMS .016—Payment 

Records for Other Than Regular 

Recurring Benefit Payments.’’ FMS also 

proposes to rename and amend its 

consolidated Treasury/FMS .002 system 

of records notice and amend its system 

of records notice entitled ‘‘Treasury/ 

FMS .014—Debt Collection Operations 

System,’’ as follows: 

The consolidated and amended 

notices entitled ‘‘Treasury/FMS .002— 

Payment Records’’ and ‘‘Treasury/FMS 

.014—Debt Collection Operations’’ are 

reprinted in their entirety below. 

Dated: January 26, 2012. 

Melissa Hartman, 

Deputy Assistant Secretary for Privacy, 

Transparency, and Records. 

TREASURY/FMS .002 

SYSTEM NAME: 

Payment Records—Treasury/ 

Financial Management Service. 

SYSTEM LOCATION: 

The Financial Management Service, 

U.S. Department of the Treasury, 

Washington, DC 20227. Records are also 

located throughout the United States at 

FMS operations centers, Federal 

Records Centers, Federal Reserve Banks 

acting as Treasury’s fiscal agents, and 

financial institutions acting as 

Treasury’s financial agents. Additional 

addresses may be obtained from the 

system managers. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who are the intended or 

actual recipients of payments disbursed 

by the United States Government. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Payment records showing a payee’s 

name; Social Security number, 

employer identification number, or 

other agency identification or account 

number; physical and/or electronic 

mailing address; telephone numbers; 

payment amount; date of issuance; trace 

number or other payment identification 

number, such as Treasury check number 

and symbol; financial institution 

information, including the routing 

number of his or her financial 

institution and the payee’s account 

number at the financial institution; and 

vendor contract and/or purchase order 

number. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; 31 U.S.C. 3325, and 31 

U.S.C. 3321 note; Executive Order 6166, 

dated June 10, 1933. 

PURPOSE: 

The purpose of this system is to 

maintain records about individuals who 

receive payments from the United States 

Government, through one or more of its 

departments and agencies. The 

information contained in the records is 

maintained for the purposes of: (1) 

Facilitating the accurate and timely 

disbursement of Federal monies to 


sroberts on DSK5SPTVN1PROD with NOTICES
Federal Register / Vol. 77, No. 31 / Wednesday, February 15, 2012 / Notices 8951 

individuals by check or electronically, 

authorized under various programs of 

the Federal Government; (2) 

administering and processing claims of 

payment nonreceipt, payment 

reclamation actions, returned payments, 

and other post-disbursement operations; 

and, (3) identifying, preventing, or 

recouping improper payments. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to: 

(1) Disclose to banking industry for 

payment verification; 

(2) Disclose to Federal investigative 

agencies, Departments and agencies for 

whom payments are made, and payees; 

(3) Disclose pertinent information to 

appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where the 

disclosing agency becomes aware of an 

indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(4) Disclose information to a Federal, 

State, or local agency maintaining civil, 

criminal or other relevant enforcement 

information or other pertinent 

information, which has requested 

information relevant or necessary to the 

requesting agency’s or the bureau’s 

hiring or retention of an individual, or 

issuance of a security clearance, license, 

contract, grant, or other benefit; 

(5) Disclose information to a court, 

magistrate, mediator, or administrative 

tribunal in the course of presenting 

evidence; to counsel, experts, or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(6) Disclose information to foreign 

governments in accordance with formal 

or informal international agreements; 

(7) Provide information to a 

congressional office in response to an 

inquiry made at the request of the 

individual to whom the record pertains; 

(8) Provide information to the news 

media in accordance with guidelines 

contained in 28 CFR 50.2 which relate 

to an agency’s functions relating to civil 

and criminal proceedings; 

(9) Provide information to unions 

recognized as exclusive bargaining 

representatives under the Civil Service 

Reform Act of 1978, 5 U.S.C. 7111 and 

7114; 

(10) Provide information to third 

parties during the course of an 

investigation to the extent necessary to 

obtain information pertinent to the 

investigation; 

(11) Disclose information concerning 

delinquent debtors to Federal creditor 

agencies, their employees, or their 

agents for the purpose of facilitating or 

conducting Federal administrative 

offset, Federal tax refund offset, Federal 

salary offset, or for any other authorized 

debt collection purpose; 

(12) Disclose information to any State, 

Territory or Commonwealth of the 

United States, or the District of 

Columbia to assist in the collection of 

State, Commonwealth, Territory or 

District of Columbia claims pursuant to 

a reciprocal agreement between FMS 

and the State, Commonwealth, Territory 

or the District of Columbia, or pursuant 

to Federal law that authorizes the offset 

of Federal payments to collect 

delinquent obligations owed to the 

State, Commonwealth, Territory, or the 

District of Columbia; 

(13) Disclose to the Defense 

Manpower Data Center and the United 

States Postal Service and other Federal 

agencies through authorized computer 

matching programs for the purpose of 

identifying and locating individuals 

who are delinquent in their repayment 

of debts owed to the Department or 

other Federal agencies in order to 

collect those debts through salary offset 

and administrative offset, or by the use 

of other debt collection tools; 

(14) Disclose information to a 

contractor of the Financial Management 

Service for the purpose of performing 

routine payment processing services, 

subject to the same limitations 

applicable to FMS officers and 

employees under the Privacy Act; 

(15) Disclose information to a fiscal or 

financial agent of the Financial 

Management Service, its employees, 

agents, and contractors, or to a 

contractor of the Financial Management 

Service, for the purpose of ensuring the 

efficient administration of payment 

processing services, subject to the same 

or equivalent limitations applicable to 

FMS officers and employees under the 

Privacy Act; 

(16) Disclose information to 

appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm; and 

(17) Disclose information to (a) a 

Federal or state agency, its employees, 

agents (including contractors of its 

agents) or contractors; or, (b) a fiscal or 

financial agent designated by the 

Financial Management Service or other 

Department of the Treasury bureau or 

office, including employees, agents or 

contractors of such agent; or, (c) a 

contractor of the Financial Management 

Service, for the purpose of identifying, 

preventing, or recouping improper 

payments to an applicant for, or 

recipient of, Federal funds, including 

funds disbursed by a state in a stateadministered, Federally funded 

program; disclosure may be made to 

conduct computerized comparisons for 

this purpose. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM: 

STORAGE: 

Hardcopy/Electronic. 

RETRIEVABILITY: 

Records are retrieved by name, social 

security number, employer 

identification number, agency-supplied 

identifier, date of payment, or trace 

number or other payment identifying 

information, such as check number. 

SAFEGUARDS: 

All official access to the records is on 

a need-to-know basis only, as 

authorized by a business line manager at 

FMS, or a fiscal or financial agent of the 

United States, consistent with agent 

authority granted by Treasury or FMS. 

Procedural and physical safeguards, 

such as personal accountability, audit 

logs, and specialized communications 

security, are utilized. Each user of 

computer systems containing records 

has individual passwords (as opposed to 

group passwords) or other unique, 

secure access authentication credentials 

for which he or she is responsible. Thus, 

a security manager can identify access 

to the records by user. Access to 

computerized records is limited, 

through use of access codes, encryption 

techniques, and/or other internal 

mechanisms, to those whose official 

duties require access. Storage facilities 

are secured by various means such as 

security guards, badge access, and 

locked doors with key entry. 


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RETENTION AND DISPOSAL: 

FMS has submitted a records 

schedule to the National Archives and 

Records Administration (NARA) with a 

proposed retention period of seven 

years. Until NARA approves the 

proposed records schedule, disposal is 

not authorized. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief Disbursing Officer, Financial 

Management Service, 401 14th Street 

SW., Washington, DC 20227. 

NOTIFICATION PROCEDURE: 

Inquiries under the Privacy Act of 

1974 shall be addressed to the 

Disclosure Officer, Financial 

Management Service, 401 14th Street 

SW., Washington, DC 20227. All 

individuals making inquiries should 

provide with their request as much 

descriptive matter as is possible to 

identify the particular record desired. 

The system manager will advise as to 

whether the Financial Management 

Service maintains the record requested 

by the individual. 

RECORD ACCESS PROCEDURES: 

Individuals requesting information 

under the Privacy Act of 1974 

concerning procedures for gaining 

access or contesting records should 

write to the Disclosure Officer at the 

address shown above. All individuals 

are urged to examine the rules of the 

U.S. Department of the Treasury 

published in 31 CFR, part 1, subpart C 

concerning requirements of this 

Department with respect to the Privacy 

Act of 1974. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Record access procedures’’ 

above. 

RECORD SOURCE CATEGORIES: 

Information in this system is provided 

by Federal departments and agencies 

responsible for certifying, disbursing, 

and collecting Federal payments; 

Treasury or FMS-designated fiscal and 

financial agents of the United States that 

process payments and collections; and 

commercial database vendors. Each of 

these record sources may include 

information obtained from individuals. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

* * * * * 

TREASURY/FMS.014 

SYSTEM NAME: 

Debt Collection Operations System— 

Treasury/Financial Management 

Service. 

SYSTEM LOCATION: 

Records are also located throughout 

the United States at FMS operations 

centers, Federal Records Centers, 

Federal Reserve Banks acting as 

Treasury’s fiscal agents, and financial 

institutions acting as Treasury’s 

financial agents. Additional addresses 

may be obtained from the system 

managers. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who owe debts to: (a) The 

United States, through one or more of its 

departments and agencies; and/or (b) 

States, territories and commonwealths 

of the United States, and the District of 

Columbia (hereinafter collectively 

referred to as ‘‘States’’). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Debt records containing information 

about the debtor(s), the type of debt, the 

governmental entity to which the debt is 

owed, and the debt collection tools 

utilized to collect the debt. The records 

may contain identifying information, 

such as name(s) and taxpayer 

identifying number (i.e., Social Security 

number or employer identification 

number); debtor contact information, 

such as work and home address, and 

work and home telephone numbers; 

information concerning the financial 

status of the debtor and his/her 

household, including income, assets, 

liabilities or other financial burdens, 

and any other resources from which the 

debt may be recovered; and name of 

employer and employer address. Debts 

include unpaid taxes, loans, 

assessments, fines, fees, penalties, 

overpayments, advances, extensions of 

credit from sales of goods or services, 

and other amounts of money or property 

owed to, or collected by, the Federal 

Government or a State, including past 

due support which is being enforced by 

a State. The records also may contain 

information about: (a) The debt, such as 

the original amount of the debt, the debt 

account number, the date the debt 

originated, the amount of the 

delinquency or default, the date of 

delinquency or default, basis for the 

debt, amounts accrued for interest, 

penalties, and administrative costs, and 

payments on the account; (b) Actions 

taken to collect or resolve the debt, such 

as copies of demand letters or invoices, 

documents or information required for 

the referral of accounts to collection 

agencies or for litigation, and collectors’ 

notes regarding telephone or other 

communications related to the 

collection or resolution of the debt; and 

(c) The referring or governmental agency 

that is collecting or owed the debt, such 

as name, telephone number, and 

address of the agency contact. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Federal Claims Collection Act of 1966 

(Pub. L. 89–508), as amended by the 

Debt Collection Act of 1982 (Pub. L. 97– 

365, as amended); Deficit Reduction Act 

of 1984 (Pub. L. 98–369, as amended); 

Debt Collection Improvement Act of 

1996 (Pub. L. 104–134, sec. 31001); 

Taxpayer Relief Act of 1997 (Pub. L. 

105–34); Internal Revenue Service 

Restructuring and Reform Act of 1998 

(Pub. L. 105–206); 26 U.S.C. 6402; 26 

U.S.C. 6331; 31 U.S.C. Chapter 37 

(Claims), Subchapter I (General) and 

Subchapter II (Claims of the U.S. 

Government); 31 U.S.C. 3321 note. 

PURPOSE(S): 

The purpose of this system is to 

maintain records about individuals who 

owe debt(s) to the United States, 

through one or more of its departments 

and agencies, and/or to States, including 

past due support enforced by States. 

The information contained in the 

records is maintained for the purpose of 

taking action to facilitate the collection 

and resolution of the debt(s) using 

various collection methods, including, 

but not limited to, requesting repayment 

of the debt by telephone or in writing, 

offset, levy, administrative wage 

garnishment, referral to collection 

agencies or for litigation, and other 

collection or resolution methods 

authorized or required by law. The 

information also is maintained for the 

purpose of providing collection 

information about the debt to the agency 

collecting the debt, to provide statistical 

information on debt collection 

operations, and for the purpose of 

testing and developing enhancements to 

the computer systems which contain the 

records. The information also is 

maintained for the purpose of resolving 

delinquent debts owed by debtors who 

are ineligible for Federally funded 

programs until the delinquency is 

resolved, and for identifying, 

preventing, or recouping improper 

payments to individuals who owe 

delinquent obligations to Federal and/or 

state agencies. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be used to disclose 

information to: 

(1) Appropriate Federal, State, local or 

foreign agencies responsible for 

investigating or implementing, a statute, 

rule, regulation, order, or license; 

(2) A court, magistrate, mediator, or 

administrative tribunal in the course of 


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presenting evidence; counsel, experts, 

or witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, in response to a subpoena, 

or in connection with criminal law 

proceedings; 

(3) A congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(4) Any Federal agency, State or local 

agency, U.S. territory or commonwealth, 

or the District of Columbia, or their 

agents or contractors, including private 

collection agencies (consumer and 

commercial): 

a. To facilitate the collection of debts 

through the use of any combination of 

various debt collection methods 

required or authorized by law, 

including, but not limited to; 

(i) Request for repayment by 

telephone or in writing; 

(ii) Negotiation of voluntary 

repayment or compromise agreements; 

(iii) Offset of Federal payments, 

which may include the disclosure of 

information contained in the records for 

the purpose of providing the debtor 

with appropriate pre-offset notice and to 

otherwise comply with offset 

prerequisites, to facilitate voluntary 

repayment in lieu of offset, and to 

otherwise effectuate the offset process; 

(iv) Referral of debts to private 

collection agencies, to Treasurydesignated debt collection centers, or for 

litigation; 

(v) Administrative and court-ordered 

wage garnishment; 

(vi) Debt sales; 

(vii) Publication of names and 

identities of delinquent debtors in the 

media or other appropriate places; and 

(viii) Any other debt collection 

method authorized by law; 

b. To conduct computerized 

comparisons to locate Federal payments 

to be made to debtors; 

c. To conduct computerized 

comparisons to locate employers of, or 

obtain taxpayer identifying numbers or 

other information about, an individual 

for debt collection purposes; 

d. To collect a debt owed to the 

United States through the offset of 

payments made by States, territories, 

commonwealths, or the District of 

Columbia; 

e. To account or report on the status 

of debts for which such entity has a 

financial or other legitimate need for the 

information in the performance of 

official duties; 

f. For the purpose of denying Federal 

financial assistance in the form of a loan 

or loan guaranty to an individual who 

owes delinquent debt to the United 

States or who owes delinquent child 

support that has been referred to FMS 

for collection by administrative offset; 

g. To develop, enhance and/or test 

database, matching, communications, or 

other computerized systems which 

facilitate debt collection processes; or 

h. For any other appropriate debt 

collection purpose. 

(5) The Department of Defense, the 

U.S. Postal Service, or other Federal 

agency for the purpose of conducting an 

authorized computer matching program 

in compliance with the Privacy Act of 

1974, as amended, to identify and locate 

individuals receiving Federal payments 

including, but not limited to, salaries, 

wages, and benefits, which may include 

the disclosure of information contained 

in the records for the purpose of 

requesting voluntary repayment or 

implementing Federal employee salary 

offset or other offset procedures; 

(6) The Department of Justice or other 

Federal agency: 

a. when requested in connection with 

a legal proceeding, or 

b. to obtain concurrence in a decision 

to compromise, suspend, or terminate 

collection action on a debt; 

(7) Any individual or other entity who 

receives Federal payments as a joint 

payee with a debtor for the purpose of 

providing notice of, and information 

about, offsets from such Federal 

payments; and 

(8) Any individual or entity: 

a. To facilitate the collection of debts 

through the use of any combination of 

various debt collection methods 

required or authorized by law, 

including, but not limited to: 

(i) Administrative and court-ordered 

wage garnishment; 

(ii) Report information to commercial 

credit bureaus; 

(iii) Conduct asset searches or locate 

debtors; 

(iv) Publish names and identities of 

delinquent debtors in the media or other 

appropriate places; or 

(v) Debt sales; 

b. For the purpose of denying Federal 

financial assistance in the form of a loan 

or loan guaranty to an individual who 

owes delinquent debt to the United 

States or who owes delinquent child 

support that has been referred to FMS 

for collection by administrative offset; 

or 

c. For any other appropriate debt 

collection purpose. Disclosure to 

consumer reporting agencies including 

for the provision of routine debt 

collection services by an FMS contractor 

subject to the same limitations 

applicable to FMS officers and 

employees under the Privacy Act; and 

(9) Appropriate agencies, entities, and 

persons when (A) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (B) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (C) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

(10) (a) a Federal or state agency, its 

employees, agents (including 

contractors of its agents) or contractors; 

or, (b) a fiscal or financial agent 

designated by the Financial 

Management Service or other 

Department of the Treasury bureau or 

office, including employees, agents or 

contractors of such agent; or, (c) a 

contractor of the Financial Management 

Service, for the purpose of identifying, 

preventing, or recouping improper 

payments to an applicant for, or 

recipient of, Federal funds, including 

funds disbursed by a state in a stateadministered, Federally funded 

program; disclosure may be made to 

conduct computerized comparisons for 

this purpose. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Debt information concerning a 

government claim against a debtor is 

also furnished, in accordance with 5 

U.S.C. 552a(b)(12) and 31 U.S.C. 

3711(e), to consumer reporting agencies, 

as defined by the Fair Credit Reporting 

Act, 5 U.S.C. 1681(f), to encourage 

repayment of a delinquent debt. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Hardcopy/Electronic. 

RETRIEVABILITY: 

Records are retrieved by various 

combinations of name, taxpayer 

identifying number (i.e., social security 

number or employer identification 

number), or debt account number. 

SAFEGUARDS: 

All officials access the system of 

records on a need-to-know basis only, as 

authorized by the system manager. 

Procedural and physical safeguards are 

utilized, such as accountability, receipt 

records, and specialized 


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communications security. Access to 

computerized records is limited, 

through use of access codes, entry logs, 

and other internal mechanisms, to those 

whose official duties require access. 

Hard-copy records are held in steel 

cabinets, with access limited by visual 

controls and/or lock systems. During 

normal working hours, files are attended 

by responsible officials; files are locked 

up during non-working hours. The 

building is patrolled by uniformed 

security guards. 

RETENTION AND DISPOSAL: 

Retention periods vary by record type, 

up to a maximum of seven years after 

the end of the fiscal year in which a 

debt is resolved or returned to the 

agency as uncollectible. 

SYSTEM MANAGER(S) AND ADDRESS: 

System Manager, Debt Management 

Services, Financial Management 

Service, 401 14th Street SW., 

Washington, DC 20227. 

NOTIFICATION PROCEDURE: 

Inquiries under the Privacy Act of 

1974, as amended, shall be addressed to 

the Disclosure Officer, Financial 

Management Service, 401 14th Street 

SW., Washington, DC 20227. All 

individuals making inquiries should 

provide with their request as much 

descriptive matter as is possible to 

identify the particular record desired. 

The system manager will advise as to 

whether FMS maintains the records 

requested by the individual. 

RECORD ACCESS PROCEDURES: 

Individuals requesting information 

under the Privacy Act of 1974, as 

amended, concerning procedures for 

gaining access or contesting records 

should write to the Disclosure Officer. 

All individuals are urged to examine the 

rules of the U.S. Department of the 

Treasury published in 31 CFR part 1, 

subpart C, and appendix G, concerning 

requirements of this Department with 

respect to the Privacy Act of 1974, as 

amended. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Record access procedures’’ 

above. 

RECORD SOURCE CATEGORIES: 

Information in this system is provided 

by the individual on whom the record 

is maintained; Federal and State 

agencies to which the debt is owed; 

Federal agencies and other entities that 

employ the individual or have 

information concerning the individual’s 

employment or financial resources; 

Federal and State agencies issuing 

payments; collection agencies; locator 

and asset search companies, credit 

bureaus, and other database vendors; 

Federal, State or local agencies 

furnishing identifying information and/ 

or debtor address information; and/or 

public documents. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2012–3459 Filed 2–14–12; 8:45 am] 

BILLING CODE 4810–35–P 

DEPARTMENT OF THE TREASURY 

Departmental Offices; Privacy Act of 

1974, System of Records 

AGENCY: Departmental Offices, Treasury. 

ACTION: Notice of Proposed Alteration to 

a Privacy Act System of Records. 

SUMMARY: In accordance with the 

requirements of the Privacy Act of 1974, 

as amended, the United States 

Department of the Treasury gives notice 

of alterations to its Privacy Act systems 

of records entitled ‘‘Treasury/DO .196— 

Security Information System.’’ 

DATES: Comments should be received no 

later than March 16, 2012. The changes 

will be effective March 21, 2012 unless 

the Department receives comments that 

would result in a contrary 

determination. 

ADDRESSES: Comments should be sent to 

the Office of Security Programs, Room 

3180 Treasury Annex, 1500 

Pennsylvania Avenue NW., Washington, 

DC 20220. The Department will make 

such comments available for public 

inspection and copying at the 

Department of the Treasury Library, 

1500 Pennsylvania Avenue NW., 

Washington DC 20020 on official 

business days between the hours of 9 

a.m. and 5 p.m. Eastern Time. Persons 

wishing to inspect the comments 

submitted must request an appointment 

by telephoning (202) 622–0990. All 

comments, including attachments and 

other supporting materials, received are 

part of the public record and subject to 

public disclosure. You should submit 

only information that you wish to make 

available publicly. 

FOR FURTHER INFORMATION CONTACT: 

Wade C. Straw, Director, Office of 

Security Programs, (202) 622–7870 or at 

wade.straw@Treasury.com. 

SUPPLEMENTARY INFORMATION: The 

Department has reviewed this system of 

records and determined that it should 

be updated to capture changes required 

by Executive Order 13526, as well as 

other alterations to: 

(1) Change the name of the system to 

‘‘Treasury Information Security 

Program’’; 

(2) Add as a category of individuals 

covered by the system individuals who 

have received security training; 

(3) Increase the types of records in the 

system reflecting on the process to issue 

courier cards and official credentials; 

(4) Implement pertinent aspects of the 

Executive Order on security 

classification; 

(5) Revise routine use (1) and add 

three routine uses under which a 

disclosure from the system is permitted, 

and 

(6) Update the description under 

‘‘storage’’ to indicate records are also 

stored electronically. 

The revised and new routine uses 

read as follows: 

(1) These records may be used to 

disclose pertinent information to 

appropriate Federal agencies 

responsible for the protection of 

national security information, or 

reporting a security violation of, or 

enforcing, or implementing, a statute, 

rule, regulation, or order, or where the 

Department becomes aware of an 

indication of a potential violation of 

civil or criminal law or regulation, rule 

or order. 

(2) These records may be used to 

disclose pertinent information to 

provide information to a congressional 

office in response to an inquiry made at 

the request of the individual to whom 

the record pertains. 

(3) These records may be used to 

disclose pertinent information to 

another Federal agency, to a court, or a 

party in litigation before a court or in an 

administrative proceeding being 

conducted by a Federal agency, when 

the Federal Government is a party to the 

judicial or administrative proceeding. In 

those cases where the Federal 

Government is not a party to the 

proceeding, records may be disclosed if 

a subpoena has been signed by a court 

of competent jurisdiction. 

(4) These records may be used to 

disclose pertinent information to the 

United States Department of Justice for 

the purpose of representing or providing 

legal advice to the Treasury Department 

(Department) in a proceeding before a 

court, adjudicative body, or other 

administrative body before which the 

Department is authorized to appear, 

when such proceeding involves: 

(A) The Department or any 

component thereof; 

(B) Any employee of the Department 

in his or her official capacity; 

(C) Any employee of the Department 

in his or her individual capacity where 

the Department of Justice or the 

Department has agreed to represent the 

employee; or 


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