Office of Human Resources

Thursday, July 20, 2017

Touchstone Documents
2

Signed Final Offer Letter

•You should have a copy of your signed Final Offer Letter

• Please identify yourself if you do not have a copy of the letter 

with you! 

• Please Sign Final Offer Letter and place it into your Red Folder 

at this time! 
3

Filling out your Touchstone Documents

•The Red Folder contains all on boarding documents:

Verify the top portion of the SF-52: 

• Name, Social Security Number and Date of Birth 

• If you have a note or question regarding a specific form to send to 

HR, please use the SF52 on the front of your folder. 

Verify that your grade, step, salary and duty location match 

your final offer letter.

Your Office Code will be requested on several forms, you can 

find this information in block 22 after the zip code for 

Washington DC.

There will be an HR Representative to verify all forms after the 

presentation. Please try to hold questions until the end.
4

I-9, Page 1, Employment Eligibility Verification

Transferring 

Employees 

should use 

Sunday’s 

date!
5

I certify that I have received for my reading and understanding a copy of DIAR 60-4, 

“Policy”, and Procedures Governing DIA Intelligence Activities that affect U.S. Persons, 

dated 03 December 1997.

Printed Name: ________________________________________________________

Grade/Rank: _________________________________________________________

Date: _______________________________________________________________

Signature: ___________________________________________________________

DIAR 60-4

Today’s Date

GG-XX Step XX

Print Your Name
6

DIA Civilian Employee / Assigned Military 

Personnel Responsibilities Acknowledgement

Print Name

Today’s Date
7

Reserve Status Information (page 1)

All employees must 

complete this form

Today’s Date
8

Reserve Status Information (page 2)

All employees must 

complete this form

Today’s Date
9

Record of Emergency Data

NEED at least 1 

POC &

Daytime phone 

number
10

Record of Emergency Data (page 2)

You will need a witness 

for this form

YYYY/MM/DD
11

Statement of Prior Federal Service

Name and location(s) 

of previous agency(s) 

or ‘NA’ in the block

All employees must 

complete this form!
12

Declaration for Federal Employment, Page 1
13

Declaration for Federal Employment , Page 2
14

Appointment Affidavits

Your Position *Today’s Date*

DOD DIA Your Duty Station

Your Name

*Transferring 

Employees use 

Sunday’s date!*
15

Designation of Beneficiary

Your Address Here

Two witnesses are 

required for this form

There can be no 

‘crossed out’ 

information on 

this form! 

If you make a 

mistake, please ask 

for a new form. 

Your Name & 

Address

If you are 

satisfied with 

the ‘Order of 

Precedence’ 

you do not 

need to 

complete!
16

Mailing Address Record
17

Payroll Documents

•Direct Deposit Form – please attach a VOIDED check if 

possible to ensure that all routing and account numbers 

are accurate!

•W-4 Form

•State Withholding Forms

• If you are in a state other than VA, MD or DC, please let us know

• For state tax withholding forms: www.statew4.com

We are here to help! 

However, we cannot offer advice on your tax elections or choices. 
18

Employee 

SSN Employee 

Name in order 

listed on form

Banking Institution Routing 

Number, First 9 digit 

number found at the 

bottom left of a check

Account Number

Employee Name

Name of Bank

Select the 

type of 

account

For type of 

payment 

select “NET 

PAY”
19

Banking Institution 

Routing Number, First 9 

digit number found at 

the bottom left of a 

check

Name of person 

to whom money 

is being sent 

Name of Bank

Account Holder’s 

name

Account 

Number

Sign & Date

Select Savings 

Select Checking or 

Savings Select “START”

Enter a whole number

for the amount of the 

allotment.
20

** WE ARE NOT AUTHORIZED TO PROVIDE TAX ADVICE**

Name

Address

Sign & Date

SSN

Exemptions

- A number 

starting 

with 0 – 99

Withhold an 

additional 

dollar amount

Marital 

Status
21

Acknowledgement of Benefits Enrollment

Today’s Date

Today’s Date

Today’s Date

Not 

required for 

transferring 

employees 

or 

employees 

on an 

internship
22

TSP Acknowledgement

Print Your Name Today’s Date

Not 

required for 

transferring 

employees 

or 

employees 

on an 

internship
23

Life Insurance Election Form

Not 

required for 

transferring 

employees 

or 

employees 

on an 

internship
24

Military Veterans Seeking Leave SCD

• Former Military & Military Retirees

Please submit a DD214 as soon as possible!

SF-813 – Verification of Military Retiree’s Service in 

Non-Wartime Campaigns or Expeditions for Leave SCD

You can find this form online to complete at: 

https://www.opm.gov/forms/pdf_fill/SF813.pdf

You must submit a copy of your DD214 with the SF813

National Guard members need to submit all DD214’s to verify 

time creditable towards Leave SCD:

 Title 10 Service time is creditable

 Title 32 Service time is not creditable
25

Military Veterans Applying for Veteran 

Preference

• Disabled Veterans Claiming Veteran Preference

First page of the VA Letter with the combined disability rating

SF-15 - Application for 10-Point Veteran Preference can be 

found online at: 

https://www.opm.gov/forms/pdf_fill/sf15.pdf
26

Transfers from Another Federal Agency

Transferring employees must submit the documents listed 

below as soon as possible:

 Copy of your last LES, as soon as you receive it

 TSP Loan information, if applicable
27

HR Resources

Human Resources Operations Center (HROC) to submit an HR Ticket: 

 Walk Up: DIA HQ, E2-141

 Unclass Phone: 202-231-4762 (HROC)

 Secure Phone: 982-5245

 HR Request Tool: http://wfa.dodiis.ic.gov/ohr/crs/default.aspx

 Email:

 JWICS: ~HROCrequest@dodiis.ic.gov

 SIPR: ~HROCrequest@dia.smil.mil

 NIPR: ~HROCrequest@dodiis.mil

SF 813 - Verification of Military Retiree’s Service in Non-Wartime Campaigns or 

Expeditions for Leave SCD will be sent by OHR with a copy of your DD214.

The SF 813 can be found online at: 

https://www.opm.gov/forms/pdf_fill/SF813.pdf

SF 15 - Disabled Veterans Claiming Veterans’ Preference

The SF 15 Application for 10 Points must be completed and submitted to OHR 

along with the first page of the VA Letter with the combined disability rating.

The SF 15 can be found online at: 

https://www.opm.gov/forms/pdf_fill/SF15.pdf

Please 

keep this 

page for 

your 

reference
28

Frequently asked Questions:

How can I choose multiple allotments?

• Complete multiple forms starting with section 4 – 5, we have extra forms 

available.

What if I do not have a checking account?

• Your check will be mailed to the address you provided on address form.

What if I do not have a voided check?

• If you have the routing and account number for where you would like 

your NET PAY to be deposited, complete the direct deposit form with that 

information.
29

Human Resources Operations Center

How to Contact HROC:

If you have questions or completed forms to submit:

•HROC can assist at their Walk-Up desk 

• Location: DIA HQs, E2-141

• Hours of Operation: 0800-1600 EST

•OR you can call: 202-231-HROC (4762)