45912 Federal Register / Vol. 83, No. 176 / Tuesday, September 11, 2018 / Notices 

Dated: September 6, 2018. 

James F. Manning, 

Acting Chief Operating Officer, Federal 

Student Aid. 

[FR Doc. 2018–19738 Filed 9–10–18; 8:45 am] 

BILLING CODE 4000–01–P 

DEPARTMENT OF EDUCATION 

[Docket ID ED–2018–FSA–0031] 

Privacy Act of 1974; System of 

Records 

AGENCY: Federal Student Aid, 

Department of Education. 

ACTION: Notice of a New System of 

Records and Rescindment of a System of 

Records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, as amended 

(Privacy Act), the Department of 

Education (Department) publishes this 

new notice of a system of records 

entitled ‘‘Postsecondary Education 

Participants System (PEPS)’’ (18–11–09) 

and a rescinded system of records 

entitled ‘‘Integrated Partner 

Management (IPM) system’’ (18–11–21). 

The Department is rescinding the IPM 

system because the Department did not 

implement it and will continue using 

the PEPS system of records. 

DATES: Submit your comments on the 

proposed new PEPS system of records 

notice and rescinded IPM system of 

records notice on or before October 11, 

2018. 

The re-issuance of the PEPS and the 

rescission of the IPM systems of records 

notices will become applicable upon 

publication in the Federal Register on 

September 11, 2018, unless changes are 

made to the systems of records notices 

as a result of public comment. The 

routine uses listed under ‘‘ROUTINE 

USES OF RECORDS MAINTAINED IN 

THE SYSTEM, INCLUDING 

CATEGORIES OF USERS AND 

PURPOSES OF SUCH USES’’ for the 

new system of records will become 

applicable on October 11, 2018, unless 

the new system of records notice needs 

to be revised as a result of public 

comment. The Department will publish 

any changes to the systems of records 

notices or routine uses that result from 

public comment. 

ADDRESSES: Submit your comments 

through the Federal eRulemaking Portal 

or via postal mail, commercial delivery, 

or hand delivery. We will not accept 

comments submitted by fax or by email 

or those submitted after the comment 

period. To ensure that we do not receive 

duplicate copies, please submit your 

comments only once. In addition, please 

include the Docket ID and at the top of 

your comments. 

• Federal eRulemaking Portal: Go to 

www.regulations.gov to submit your 

comments electronically. Information 

on using Regulations.gov, including 

instructions for accessing agency 

documents, submitting comments, and 

viewing the docket, is available on the 

site under the ‘‘help’’ tab. 

• Postal Mail, Commercial Delivery, 

or Hand Delivery: If you mail or deliver 

your comments about either system of 

records, address them to: Director, 

Postsecondary Education Participants 

System, Office of Student Financial 

Assistance Programs, U.S. Department 

of Education, 830 First Street NE, Room 

112G1, Washington, DC 20202. 

Privacy Note: The Department’s 

policy is to make all comments received 

from members of the public available for 

public viewing in their entirety on the 

Federal eRulemaking Portal at 

www.regulations.gov. Therefore, 

commenters should be careful to 

include in their comments only 

information that they wish to make 

publicly available. 

Assistance to Individuals with 

Disabilities in Reviewing the 

Rulemaking Record: On request, we will 

provide an appropriate accommodation 

or auxiliary aid to an individual with a 

disability who needs assistance to 

review the comments or other 

documents in the public rulemaking 

record for this notice. If you want to 

schedule an appointment for this type of 

accommodation or aid, please contact 

the person listed under FOR FURTHER

INFORMATION CONTACT. 

FOR FURTHER INFORMATION CONTACT: 

Director, Postsecondary Education 

Participants System, Office of Student 

Financial Assistance Programs, U.S. 

Department of Education, 830 First 

Street NE, Room 112G1, Washington, 

DC 20202. 

If you use a telecommunications 

device for the deaf (TDD) or a text 

telephone (TTY), you may call the 

Federal Relay Service, toll free, at 1– 

800–877–8339. 

SUPPLEMENTARY INFORMATION: The PEPS 

enables the Department of Education 

effectively to administer the approval, 

periodic review, and oversight of 

postsecondary educational institutions 

that participate in the student aid 

programs under title IV of the Higher 

Education Act of 1965, as amended 

(HEA). A postsecondary educational 

institution must be accredited by an 

accrediting agency recognized by the 

Department for that purpose, and the 

institution must also be authorized by 

the State in which it is located to be 

eligible for programs under title IV of 

the HEA. An eligible postsecondary 

institution must be approved by the 

Department for participation in 

programs under title IV of the HEA. 

Postsecondary educational 

institutions submit an application 

through the internet for participation in 

programs authorized under title IV of 

the HEA. PEPS is the back-end 

repository where the data provided by 

those institutions resides and can be 

accessed by Department staff to confirm 

compliance with title IV of the HEA. 

Any authorized user can perform an ad 

hoc data extract from PEPS, and the 

PEPS staff provides tailored extracts to 

users on request. A limited number of 

scheduled extracts and uploads are run 

on a routine basis. These are fixed files, 

and no changes are made on either side 

without written approval/notice on both 

sides. 

The PEPS system of records notice 

was last published in full in the Federal 

Register on June 4, 1999 (64 FR 30106, 

30171–30173), and amended on 

December 27, 1999 (64 FR 72384, 

72405). This system of records notice 

was rescinded on August 8, 2017 (82 FR 

37089), with plans for the PEPS 

functions and records to be integrated 

into a new system of records entitled 

‘‘Integrated Partner Management (IPM) 

system.’’ The Department subsequently 

determined not to bring the IPM system 

of records into service, and, as a result, 

PEPS was kept in service. The new 

PEPS system of records notice is being 

republished in full in accordance with 

the Privacy Act with modifications 

being made to system of records notices 

from the last publications in 1999. The 

IPM system of records notice is being 

rescinded. 

The Department is modifying the 

section of the PEPS notice entitled 

‘‘SECURITY CLASSIFICATION’’ to add 

that the system is unclassified and the 

section of the PEPS notice entitled 

‘‘SYSTEM LOCATION’’ to reflect the 

current addresses where the system is 

located. The Department is modifying 

the section entitled ‘‘SYSTEM 

MANAGER(S)’’ to reflect the current 

location of the Office of Student 

Financial Assistance Programs in 

Federal Student Aid. 

The Department is modifying the 

section of the notice entitled ‘‘RECORD 

SOURCE CATEGORIES’’ to include that 

the system may obtain records from 

other persons or entities from which 

data is obtained under the section 

entitled ‘‘ROUTINE USES OF RECORDS 

MAINTAINED IN THE SYSTEM, 

INCLUDING CATEGORIES OF USERS 

AND PURPOSES OF SUCH USES.’’ 


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The Department is modifying routine 

use (3) entitled ‘‘Litigation and 

Alternative Dispute Resolution (ADR) 

Disclosure’’ to indicate that the 

Department may make disclosures 

under this routine use when the 

Department requests representation 

from the Department of Justice for an 

employee of the Department who is 

being sued in his or her individual 

capacity as well as to change ‘‘an 

individual’’ to ‘‘a person’’ who has been 

designated by the Department or 

otherwise empowered to resolve or 

mediate disputes in order to avoid 

confusion because the word 

‘‘individual’’ is a defined term under the 

Privacy Act. 

The Department is also modifying 

routine uses (5) entitled ‘‘Employee 

Grievance, Complaint, or Conduct 

Disclosure’’ and (6) ‘‘Labor Organization 

Disclosure’’ to clarify and promote the 

standardization of the language used in 

this routine use with that used in the 

Department’s other systems of records 

notices. The Department is also 

modifying routine use (7) entitled 

‘‘Freedom of Information Act (FOIA) or 

Privacy Act Advice Disclosure’’ to 

permit the Department to obtain counsel 

necessary to ensure that individual 

privacy rights are protected under the 

Privacy Act. 

The Department is also modifying 

routine use (9) entitled ‘‘Contract 

Disclosure’’ and routine use (10) 

entitled ‘‘Research Disclosure’’ to 

remove language that respectively 

referenced safeguard requirements 

under subsection (m) of the Privacy Act 

and Privacy Act safeguards. The 

Department is revising the language in 

these routine uses to clarify that 

contractors and researchers to whom 

disclosures are made under these 

routine uses will be required to agree to 

safeguards to protect the security and 

confidentiality of the records in the 

system. The Department is also revising 

routine use (9) to clarify that these 

safeguards will be entered into ‘‘as part 

of such a contract,’’ rather than ‘‘before 

entering into such a contract.’’ 

The Department is further modifying 

routine use (12) ‘‘Disclosure to the 

Office of Management and Budget or the 

Congressional Budget Office (CBO) for 

Credit Reform Act (CRA) Support’’ to 

add that the Department may disclose 

records to the CBO as necessary to fulfill 

CRA requirements and to clarify that 

any disclosure must be in accordance 

with 2 U.S.C. 661b. 

Pursuant to the requirements in Office 

of Management and Budget (OMB) M– 

17–12, the Department is adding the 

routine use (13) entitled ‘‘Disclosure in 

the Course of Responding to a Breach of 

Data’’ and routine use (14) entitled 

‘‘Disclosure in Assisting another Agency 

in Responding to a Breach of Data.’’ 

The Department is updating the 

section entitled ‘‘POLICIES AND 

PRACTICES FOR RETENTION AND 

DISPOSAL OF RECORDS’’ to reflect the 

current Department records retention 

and disposition schedule covering 

records in this system. The Department 

is also updating the section entitled 

‘‘ADMINISTRATIVE, TECHNICAL, 

AND PHYSICAL SAFEGUARDS’’ to 

include two-factor authentication, 

firewalls, encryption, and password 

protection as additional safeguards. 

The Department is modifying the 

sections entitled ‘‘RECORD ACCESS 

PROCEDURES,’’ ‘‘CONTESTING 

RECORDS PROCEDURES,’’ and 

‘‘NOTIFICATION PROCEDURES’’ to 

specify the required information that an 

individual must provide when making a 

request for access to or notification of a 

record or to contest the content of a 

record in the system. 

Finally, pursuant to the requirements 

of OMB Circular No. A–108, the 

Department is adding a new section 

entitled ‘‘HISTORY.’’ 

Accessible Format: Individuals with 

disabilities can obtain this document in 

an accessible format (e.g., braille, large 

print, audiotape, or compact disc) on 

request to the program contact person 

listed under FOR FURTHER INFORMATION

CONTACT. 

Electronic Access to This Document: 

The official version of this document is 

the document published in the Federal 

Register. You may access the official 

edition of the Federal Register and the 

Code of Federal Regulations via the 

Federal Digital System at: www.gpo.gov/ 

fdsys. At this site you can view this 

document, as well as all other 

documents of this Department 

published in the Federal Register, in 

text or Portable Document Format 

(PDF). To use PDF you must have 

Adobe Acrobat Reader, which is 

available free at the site. 

You may also access documents of the 

Department published in the Federal 

Register by using the article search 

feature at: www.federalregister.gov. 

Specifically, through the advanced 

search feature at this site, you can limit 

your search to documents published by 

the Department. 

Dated: September 6, 2018. 

James F. Manning, 

Acting Chief Operating Officer, Federal 

Student Aid. 

For the reasons discussed in the 

preamble, the Acting Chief Operating 

Officer, Federal Student Aid of the U.S. 

Department of Education (Department) 

publishes a notice of a new and a 

rescinded system of records to read as 

follows: 

RESCINDED SYSTEM NAME AND 

NUMBER 

Integrated Partner Management (IPM) 

system (18–11–21). 

HISTORY: 

The Integrated Partner Management 

system of records notice was published 

in the Federal Register on August 8, 

2017 (82 FR 37089–37094). 

NEW SYSTEM NAME AND NUMBER: 

Postsecondary Education Participants 

System (PEPS) (18–11–09). 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Plano Technology Center, 2300 West 

Plano Parkway, Plano, Texas, 75075– 

8427; 

Federal Student Aid, U.S. Department 

of Education, 830 First Street NE, Room 

41I1, Washington, DC 20202. 

See the Appendix at the end of this 

system of records notice for additional 

system locations. 

SYSTEM MANAGER(S): 

Director, Postsecondary Education 

Participants System, Office of Student 

Financial Assistance Programs, U.S. 

Department of Education (Department), 

830 First Street NE, Room 112G1, 

Washington, DC 20202. Telephone: 

(202) 377–3202. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Sections 481, 487, 498 of the Higher 

Education Act of 1965, as amended 

(HEA), (20 U.S.C. 1088, 1094, 1099c); 

Section 31001(i)(1) of the Debt 

Collection Improvement Act of 1996, 

Public Law 104–134 (31 U.S.C. 7701). 

PURPOSE(S) OF THE SYSTEM: 

The information maintained in the 

PEPS is used for the purposes of 

determining the initial and continuing 

eligibility of and the administrative 

capability and financial responsibility of 

postsecondary educational institutions 

that participate in the student financial 

assistance programs authorized under 

title IV of the HEA, tracking school 

changes and maintaining a history of 

information regarding postsecondary 

educational institutions that have 

previously applied to participate or 

participated in these programs, and 

documenting any need for any 

protective or corrective action against a 

postsecondary educational institution or 

individual associated with that 

institution. 


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CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

The PEPS maintains records about 

individuals who are owners of 

postsecondary educational institutions 

(either individually, as partners, or 

owners of the corporate entities that 

own those institutions); officials or 

authorized agents for those institutions; 

members of boards of directors or 

trustees of such institutions; employees 

of foreign entities that evaluate the 

quality of education; and individuals 

from third-party servicers that work 

with postsecondary educational 

institutions, including contact persons. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The PEPS maintains information 

regarding the eligibility, administrative 

capability, and financial responsibility 

of postsecondary educational 

institutions that participate in the 

student financial aid programs 

authorized under title IV of the HEA, 

including the names, Taxpayer 

Identification Numbers (generally Social 

Security numbers (SSNs)), business 

addresses, phone numbers of the 

individuals with substantial ownership 

interests in, or control over, those 

institutions, and personal identification 

numbers assigned by the Department. 

RECORD SOURCE CATEGORIES: 

Information is obtained from 

applications submitted by 

postsecondary educational institutions 

and their owners who seek approval for 

such an institution to participate or 

continue participating under new 

ownership in the student financial 

assistance programs authorized under 

title IV of the HEA, from components of 

the Department, from other Federal, 

State and non-governmental agencies 

and organizations that acquire 

information relevant to the purposes of 

the PEPS. Information may also be 

obtained from other persons or entities 

from which data is obtained under 

routine uses set forth below. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

The Department may disclose 

information contained in a record in 

this system of records under the routine 

uses listed in this system of records 

without the consent of the individual if 

the disclosure is compatible with the 

purposes for which the record was 

collected. These disclosures may be 

made on a case-by-case basis or, if the 

Department has complied with the 

computer matching requirements of the 

Privacy Act of 1974, as amended 

(Privacy Act), under a computer 

matching agreement. 

(1) Program Purposes. The 

Department may disclose information 

contained in the PEPS to appropriate 

guaranty agencies, educational and 

financial institutions, accrediting 

agencies, and appropriate Federal, State, 

or local agencies, in order to verify and 

assist with the determination of 

eligibility, administrative capability, 

and financial responsibility of 

postsecondary educational institutions 

that have applied to participate in the 

student financial assistance programs 

authorized under title IV of the HEA. 

(2) Enforcement Disclosure. In the 

event that information in this system of 

records indicates, either on its face or in 

connection with other information, a 

violation or potential violation of any 

applicable statute, regulation, or order 

of a competent authority, the 

Department may disclose the relevant 

records in the PEPS, as a routine use, to 

the appropriate agency, whether foreign, 

Federal, State, Tribal, or local, charged 

with the responsibility of investigating 

or prosecuting such violation or charged 

with enforcing or implementing the 

statute, or executive order or rule, 

regulation, or order issued pursuant 

thereto. 

(3) Litigation and Alternative Dispute 

Resolution (ADR) Disclosure. 

(a) Introduction. In the event that one 

of the parties listed below in 

subsections (i) through (v) is involved in 

judicial or administrative litigation or 

ADR, or has an interest in judicial or 

administrative litigation or ADR, the 

Department may disclose PEPS records 

to the parties described in paragraphs 

(b), (c), and (d) of this routine use under 

the conditions specified in those 

paragraphs: 

(i) The Department of Education, or 

any component of the Department; 

(ii) Any Department employee in his 

or her official capacity; 

(iii) Any employee of the Department 

in his or her individual capacity where 

the Department of Justice (DOJ) has been 

requested to or has agreed to provide or 

arrange for representation for the 

employee; 

(iv) Any employee of the Department 

in his or her individual capacity where 

the agency has agreed to represent the 

employee; or 

(v) The United States, where the 

Department determines that the 

litigation is likely to affect the 

Department or any of its components. 

(b) Disclosure to the Department of 

Justice. If the Department determines 

that disclosure of certain records to the 

DOJ is relevant and necessary to judicial 

or administrative litigation or ADR, the 

Department may disclose those records 

as a routine use to the DOJ. 

(c) Adjudicative Disclosure. If the 

Department determines that disclosure 

of certain records to an adjudicative 

body before which the Department is 

authorized to appear, or to a person or 

entity designated by the Department or 

otherwise empowered to resolve or 

mediate disputes, is relevant and 

necessary to the judicial or 

administrative litigation or ADR, the 

Department may disclose those records 

as a routine use to that adjudicative 

body, person, or entity. 

(d) Disclosure to Parties, Counsel, 

Representatives, and Witnesses. If the 

Department determines that disclosure 

of certain records to a party, counsel, 

representative, or witness is relevant 

and necessary to the judicial or 

administrative litigation or ADR, the 

Department may disclose those records 

as a routine use to the party, counsel, 

representative, or witness. 

(4) Employment, Benefit, and 

Contracting Disclosure. 

(a) For decisions by the Department. 

The Department may disclose records to 

a Federal, State, or local agency 

maintaining civil, criminal, or other 

relevant enforcement or other pertinent 

records, or to another public authority 

or professional organization, if 

necessary to obtain information relevant 

to a Department decision concerning the 

hiring or retention of an employee or 

other personnel action, the issuance of 

a security clearance, the letting of a 

contract, or the issuance of a license, 

grant, or other benefit. 

(b) For decisions by Other Public 

Agencies and Professional 

Organizations. The Department may 

disclose records to a Federal, State, 

local, or foreign agency or other public 

authority or professional organization, 

in connection with the hiring or 

retention of an employee or other 

personnel action, the issuance of a 

security clearance, the letting of a 

contract, or the issuance of a license, 

grant, or other benefit, to the extent that 

the record is relevant and necessary to 

the receiving entity’s decision on the 

matter. 

(5) Employee Grievance, Complaint, 

or Conduct Disclosure. If a record is 

relevant and necessary to an employee 

grievance, complaint, or disciplinary 

action involving a present or former 

employee of the Department, the 

Department may disclose a record from 

this system of records in the course of 

investigation, fact-finding, or 

adjudication, to any party to the 

grievance, complaint, or action; to the 

party’s counsel or representative; to a 

witness; or to a designated fact-finder, 

mediator, or other person designated to 

resolve issues or decide the matter. 


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(6) Labor Organization Disclosure. 

The Department may disclose records 

from this system of records to an 

arbitrator to resolve disputes under a 

negotiated grievance process or to 

officials of a labor organization 

recognized under 5 U.S.C. chapter 71 

when relevant and necessary to their 

duties of exclusive representation. 

(7) Freedom of Information Act 

(FOIA) or Privacy Act Advice 

Disclosure. The Department may 

disclose records to the DOJ or the Office 

of Management and Budget (OMB) if the 

Department seeks advice regarding 

whether records maintained in this 

system of records are required to be 

disclosed under the FOIA or Privacy 

Act. 

(8) Disclosure to the DOJ. The 

Department may disclose records to the 

DOJ to the extent necessary for 

obtaining DOJ advice on any matter 

relevant to an audit, inspection, or other 

inquiry related to the programs covered 

by this system. 

(9) Contract Disclosure. If the 

Department contracts with an entity for 

the purpose of performing any function 

that requires disclosure of records in 

this system to employees of the 

contractor, the Department may disclose 

the records to those employees. As part 

of such a contract, the Department shall 

require the contractor to agree to 

maintain safeguards to protect the 

security and confidentiality of the 

records in the system. 

(10) Research Disclosure. The 

Department may disclose records to a 

researcher if an appropriate official of 

the Department determines that the 

individual or organization to which the 

disclosure would be made is qualified to 

carry out specific research related to 

functions or purposes of this system of 

records. The official may disclose 

records from this system of records to 

that researcher solely for the purpose of 

carrying out that research related to the 

functions or purposes of this system of 

records. The researcher shall be 

required to agree to maintain safeguards 

to protect the security and 

confidentiality of the disclosed records. 

(11) Congressional Member 

Disclosure. The Department may 

disclose records to a member of 

Congress from the record of an 

individual in response to an inquiry 

from the member made at the written 

request of that individual. The 

member’s right to the information is no 

greater than the right of the individual 

who requested it. 

(12) Disclosure to the Office of 

Management and Budget or the 

Congressional Budget Office (CBO) for 

Credit Reform Act (CRA) Support. The 

Department may disclose records to the 

OMB or the CBO as necessary to fulfill 

CRA requirements in accordance with 2 

U.S.C. 661b. 

(13) Disclosure in the Course of 

Responding to a Breach of Data. The 

Department may disclose records to 

appropriate agencies, entities, and 

persons when (a) the Department 

suspects or has confirmed that there has 

been a breach of the system of records; 

(b) the Department has determined that 

as a result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, the Department (including 

its information systems, program, and 

operation), the Federal Government, or 

national security; and (c) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the Department’s 

efforts to respond to the suspected or 

confirmed breach or to prevent, 

minimize, or remedy such harm. 

(14) Disclosure in Assisting another 

Agency in Responding to a Breach of 

Data. The Department may disclose 

records from this system to another 

Federal agency or Federal entity, when 

the Department determines that 

information from this system of records 

is reasonably necessary to assist the 

recipient agency or entity in (a) 

responding to a suspected or confirmed 

breach or (b) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

The records are maintained on 

electronic data files on a server. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

The records are indexed by the name 

of the institution or organization, and 

may be retrieved by the OPEID of 

postsecondary educational institution, 

EIN (Entity Identification Number) of 

the postsecondary educational 

institution or entity; or the name or the 

Taxpayer Identification Number 

(generally the Social Security number) 

of the individual. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records are maintained and disposed 

of in accordance with the Department 

Records Schedule 074: FSA Guaranty 

Agency, Financial and Education 

Institution Eligibility, Compliance, 

Monitoring and Oversight Records (N1– 

441–09–15). Records are destroyed/ 

deleted 30 years after cut off. Cut off 

occurs at the end of the fiscal year when 

final action is completed. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

All physical access to the Department 

of Education sites, and the site of 

Department contractor where this 

system of records is maintained, is 

controlled and monitored by security 

personnel who check each individual 

entering the building for his or her 

employee or visitor badge. The 

computer system employed by the 

Department offers a high degree of 

resistance to tampering and 

circumvention with firewalls, 

encryption, and password protection. 

This security system limits data access 

to staff of the Department, guarantors, 

accrediting agencies, State agencies, and 

Department contractors on a ‘‘need-toknow’’ basis, and controls individual 

users’ ability to access and alter records 

within the system. All users of this 

system of records are given a unique 

user ID with personal identifiers. All 

interactions by individual users with 

the system are recorded. Access to the 

system requires two-factor 

authentication. 

RECORD ACCESS PROCEDURES: 

If you wish to gain access to any 

record in the system of records, you 

must contact the system manager at the 

address listed above. You must provide 

the necessary particulars of your name, 

SSN, and any other identifying 

information requested by the 

Department, while processing the 

request, to distinguish between 

individuals with the same name. Such 

requests must meet the requirements of 

34 CFR 5b.5. 

CONTESTING RECORD PROCEDURES: 

If you wish to contest the content of 

a record in the system pertaining to you, 

you must contact the system manager at 

the address listed above. The request to 

amend must be made in writing and 

addressed to the system manager at the 

address provided above with the 

necessary particulars of your name, 

SSN, and any other identifying 

information requested by the 

Department, while processing the 

request, to distinguish between 

individuals with the same name. The 

request must identify the particular 

record within the PEPS that you wish to 

have changed, state whether you wish to 

have the record amended, corrected, or 

deleted, and explain the reasons why 

you wish to have the record changed. 

Requests to amend a record must meet 


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the requirements of the Department’s 

Privacy Act regulations at 34 CFR 5b.7. 

NOTIFICATION PROCEDURES: 

If you wish to determine whether a 

record exists regarding you in the 

system, you must contact the system 

manager at the address listed above. 

You must provide the necessary 

particulars of your name, SSN, and any 

other identifying information requested 

by the Department, while processing the 

request, to distinguish between 

individuals with the same name. Your 

request must meet the requirements of 

the regulations at 34 CFR 5b.5, 

including proof of identity. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

The system of records was published 

in the Federal Register on June 4, 1999 

(64 FR 30106, 30171–30173), and 

amended on December 27, 1999 (64 FR 

72384, 72405). This system of records 

was rescinded on August 8, 2017 (82 FR 

37089–37094). 

Appendix to 18–11–09 

ADDITIONAL SYSTEM LOCATIONS: 

Boston Office, 5 Post Office Square, 

Boston, MA 02109. New York Office, 32 

Old Slip, New York, NY 10005. 

Philadelphia Office, The Wanamaker 

Building, 100 Penn Square East, 

Philadelphia, PA 19107. 

Chicago Office, Citigroup Center, 500 

W Madison Street Chicago, IL 60661. 

Atlanta Office, 61 Forsyth Street SW, 

Atlanta, GA 30303. 

Dallas Office, 1999 Bryan Street, 

Dallas, TX 75201. 

Kansas City Office, 1010 Walnut 

Street, Kansas City, MO 64106. 

Denver Office, Cesar E. Chavez 

Memorial Building, 1244 Speer 

Boulevard, Denver, CO 80204. 

San Francisco Office, 50 Beale Street, 

San Francisco, CA 94105. 

Seattle Office, 915 Second Avenue, 

Seattle, WA 98174. 

U.S. Department of Education, 400 

Maryland Avenue SW, Washington, DC 

20202. 

[FR Doc. 2018–19688 Filed 9–10–18; 8:45 am] 

BILLING CODE 4000–01–P 

DEPARTMENT OF EDUCATION 

[Docket No. ED–2018–ICCD–0093] 

Agency Information Collection 

Activities; Comment Request; EComplaint Form(FERPA) and PPRA EComplaint Form 

AGENCY: Office of Management (OM), 

Department of Education (ED). 

ACTION: Notice. 

SUMMARY: In accordance with the 

Paperwork Reduction Act of 1995, ED is 

proposing a revision of an existing 

information collection. 

DATES: Interested persons are invited to 

submit comments on or before 

November 13, 2018. 

ADDRESSES: To access and review all the 

documents related to the information 

collection listed in this notice, please 

use http://www.regulations.gov by 

searching the Docket ID number ED– 

2018–ICCD–0093. Comments submitted 

in response to this notice should be 

submitted electronically through the 

Federal eRulemaking Portal at http://

www.regulations.gov by selecting the 

Docket ID number or via postal mail, 

commercial delivery, or hand delivery. 

Please note that comments submitted by 

fax or email and those submitted after 

the comment period will not be 

accepted. Written requests for 

information or comments submitted by 

postal mail or delivery should be 

addressed to the Director of the 

Information Collection Clearance 

Division, U.S. Department of Education, 

550 12th Street SW, PCP, Room 9089, 

Washington, DC 20202–0023. 

FOR FURTHER INFORMATION CONTACT: For 

specific questions related to collection 

activities, please contact Angela 

Arrington, (202)260–8915. 

SUPPLEMENTARY INFORMATION: The 

Department of Education (ED), in 

accordance with the Paperwork 

Reduction Act of 1995 (PRA) (44 U.S.C. 

3506(c)(2)(A)), provides the general 

public and Federal agencies with an 

opportunity to comment on proposed, 

revised, and continuing collections of 

information. This helps the Department 

assess the impact of its information 

collection requirements and minimize 

the public’s reporting burden. It also 

helps the public understand the 

Department’s information collection 

requirements and provide the requested 

data in the desired format. ED is 

soliciting comments on the proposed 

information collection request (ICR) that 

is described below. The Department of 

Education is especially interested in 

public comment addressing the 

following issues: (1) Is this collection 

necessary to the proper functions of the 

Department; (2) will this information be 

processed and used in a timely manner; 

(3) is the estimate of burden accurate; 

(4) how might the Department enhance 

the quality, utility, and clarity of the 

information to be collected; and (5) how 

might the Department minimize the 

burden of this collection on the 

respondents, including through the use 

of information technology. Please note 

that written comments received in 

response to this notice will be 

considered public records. 

Title of Collection: E-Complaint 

Form(FERPA) and PPRA E-Complaint 

Form. 

OMB Control Number: 1880–0544. 

Type of Review: A revision of an 

existing information collection. 

Respondents/Affected Public: 

Individuals or Households. 

Total Estimated Number of Annual 

Responses: 500. 

Total Estimated Number of Annual 

Burden Hours: 500. 

Abstract: The Family Policy 

Compliance Office (FPCO) reviews, 

investigates, and processes complaints 

of alleged violations of the Family 

Education Rights and Privacy Act 

(FERPA) and the Protection of Pupil 

Rights Amendment (PPRA) filed by 

parents and eligible students. FPCO’s 

authority to investigate, review, and 

process complaints extends to 

allegations of violations of FERPA by 

any recipient of United States 

Department of Education (Department) 

funds under a program administered by 

the Secretary (e.g., schools, school 

districts, postsecondary institutions, 

state educational agencies, and other 

third parties that receive Department 

funds). This revision includes the 

addition of the PPRA Complaint form 

that would allow parents to file a 

complaint. The Department expects to 

receive more than 10 complaints under 

the PPRA requiring approval. 

Dated: September 5, 2018. 

Stephanie Valentine, 

Acting Director, Information Collection 

Clearance Division, Office of the Chief Privacy 

Officer, Office of Management. 

[FR Doc. 2018–19672 Filed 9–10–18; 8:45 am] 

BILLING CODE 4000–01–P 

DEPARTMENT OF ENERGY 

Proposed Distribution of Residual 

Citronelle Settlement Agreement 

Funds 

AGENCY: Office of Hearings and Appeals, 

Department of Energy. 

ACTION: Notice of implementation of 

special refund procedures. 

SUMMARY: The Office of Hearings and 

Appeals (OHA) of the Department of 

Energy (DOE) announces the procedures 

for the disbursement of residual funds 

(totaling approximately $59,000) 

remaining in various Citronelle 

Settlement Agreement escrow accounts 

to the parties to the Agreement. 


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