U.S. Department of Education 

Office of Elementary and Secondary Education

Office of Indian Education

Washington, D.C. 20202-6200

Fiscal Year 2013

Application for New Grants Under 

The Indian Education Demonstration Grants Program

CFDA 84.299A 

Dated Material - Open Immediately

Closing Date: XXXXXXX

Approved OMB Number: 1810- NEW

Expiration Date: 06/30/201X
Public Burden Statement:

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a 

collection of information unless such collection displays a valid OMB control number. Public 

reporting burden for this collection of information is estimated to average 40 hours per response, 

including time for reviewing instructions, searching existing data sources, gathering and 

maintaining the data needed, and completing and reviewing the collection of information. The 

obligation to respond to this collection is required to obtain or retain benefit (Title VII, Part A, of 

the Elementary and Secondary Education Act, as amended). Send comments regarding the 

burden estimate or any other aspect of this collection of information, including suggestions for 

reducing this burden, to the U.S. Department of Education, 400 Maryland Ave., SW, 

Washington, DC 20202-4537 or email ICDocketMgr@ed.gov and reference the OMB Control 

Number 1810- NEW. Note: Please do not return the completed the Indian Education 

Demonstration Grant application to this address.

If you have comments or concerns regarding the status of your individual submission of 

this form, write directly to:
i

Table of Contents

A) Dear Colleague Letter......................................................................................................................1

B) Competition Priorities .....................................................................................................................2

C) Frequently Asked Questions ...........................................................................................................3

D) Application Submission Procedures...............................................................................................3

Application Transmittal Instructions................................................................................... 4

Submitting Applications with Adobe Reader Software ...................................................... 7

Grants.gov Submission Procedures and Tips for Applicants.............................................. 8

Submission Problems – What should you do? .................................................................... 9

Helpful Hints When Working with Grants.gov .................................................................. 9

E) Dial-Up Internet Connections.........................................................................................................9

Attaching Files – Additional Tips..................................................................................... 10

F) Application Instructions................................................................................................................11

Electronic Application Format.......................................................................................... 11

Electronic Application Submission Checklist................................................................... 12

Part 1: Preliminary Documents........................................................................................ 13

Part 2: Budget Information............................................... Error! Bookmark not defined.

Part 3: ED Abstract Form................................................. Error! Bookmark not defined.

Part 4: Project Narrative Attachment Form...................... Error! Bookmark not defined.

Part 5: Budget Narrative................................................... Error! Bookmark not defined.

Part 6: Other Attachment Form......................................... Error! Bookmark not defined.

Part 7: Assurances and Certifications................................ Error! Bookmark not defined.

Part 8: Intergovernmental Review of Federal Programs (Executive Order 12372)Error! Bookmark no

G) Reporting and Accountability........................................................... Error! Bookmark not defined.

H) Legal and Regulatory Information................................................... Error! Bookmark not defined.

Notice inviting applications .............................................. Error! Bookmark not defined.

Program Statute ................................................................. Error! Bookmark not defined.
1

Dear Colleague Letter

Dear Colleague:

Thank you for your interest in the Indian Education Demonstration Grant program, administered by 

the Office of Elementary and Secondary Education of the U.S. Department of Education

(Department). 

Please take the time to review the applicable priorities, selection criteria, and all of the application 

instructions thoroughly. An application will not be evaluated for funding if the applicant does not 

comply with all of the procedural rules that govern the submission of the application or the 

application does not contain the information required under the program (EDGAR §75.216 (b) and 

(c)).

This competition contains [ADD PRIORITIES]. 

For this competition it is mandatory for applicants to use the government-wide website, Grants.gov 

(http://www.grants.gov), to apply. Please note that the Grants.gov site works differently than the 

U.S. Department of Education’s e-Application System. We strongly encourage you to familiarize 

yourself with Grants.gov and strongly recommend that you register and submit early. 

Also be aware that applications submitted to Grants.gov for the Department of Education will now be 

posted using Adobe forms. Therefore, applicants will need to download the latest version of Adobe 

reader (at least Adobe Reader 8.1.2). Please review the Submitting Applications with Adobe 

Reader Software and Education Submission Procedures and Tips for Applicants forms found 

within this package for further information and guidance related to this requirement.

Using FY 2013 funds, the Department expects to award $XXXX for new grants under this 

competition. We will award discretionary grants on a competitive basis for a project period of up to 

XX months. Grants are expected to be awarded in September. 

Please visit our program website at http://www.ed.gov.about/offices/list/oese/index.html for further 

information. If you have any questions about the program after reviewing the application package, 

please contact John Cheek, Indian Education Demonstration Grant program, U.S. Department of 

Education, 400 Maryland Avenue, SW, Room 3W207, Washington D.C. 20202-6200.

Joyce Silverthorne

Director

United States Department of Education

OFFICE OF ELEMENTARY AND SECONDARY EDUCATION

OFFICE OF INDIAN EDUCATION
2

Competition Priorities 
3

Frequently Asked Questions

4
4

Application Submission Procedures

The deadline for submission of Indian Education Professional Development Program applications 

through Grants.gov is TBD.

Application Transmittal Instructions

Attention Electronic Applicants: This program requires the electronic submission of applications--specific 

requirements and instructions can be found in the Federal Register notice. Please note that you must follow the 

Application Procedures as described in the Federal Register notice announcing the grant competition. 

We will reject your application if you submit it in paper format unless, as described in the Federal Register 

notice for this competition, you qualify for one of the exceptions to the electronic submission requirement and 

submit, no later than two weeks before the application deadline date, a written statement to the Department that 

you qualify for one of these exceptions.

Applications Submitted Electronically

Applications for grants under this program must be submitted electronically using the Governmentwide 

Grants.gov Apply site at http://www.Grants.gov. Through this site, you will be able to download a copy of the 

application package, complete it offline, and then upload and submit your application. You may not e-mail an 

electronic copy of a grant application to us.

Your application must be fully uploaded and submitted and must be date and time stamped by the Grants.gov 

system no later than 4:30:00 p.m., Washington, DC time, on the application deadline date. Except as 

otherwise noted in Federal Register notice for this competition, we will not consider your application if it is date 

and time stamped by the Grants.gov system later than 4:30:00 p.m., Washington, DC time, on the application 

deadline date.

You should review and follow the Education Submission Procedures for submitting an application through Grants.gov 

that are included in this application package to ensure that you submit your application in a timely manner to the 

Grants.gov system. 

Please note the following:

 You must attach any narrative sections of your application as files in a .pdf (Portable Document) format. If 

you upload a file type other than a .pdf file, or submit a password-protected file, we will not review 

that material.

 Grants.gov cannot process an application that includes two or more files that have the same name within a 

grant submission. 

 When attaching files, applicants should limit the size of their file names. Lengthy file names could result in 

difficulties with opening and processing your application. We recommend your file names be less than 50 

characters. The amount of time it can take to upload an application will vary depending on a variety of 

factors, including the size of the application and the speed of your Internet connection. Therefore, we 

strongly recommend that you do not wait until the application deadline date to begin the submission process 

through Grants.gov. 
5

 Your electronic application must comply with any page-limit requirements described in this application 

package.

 If you are experiencing problems submitting your application through Grants.gov, please contact the 

Grants.gov Support Desk, toll free, at 1-800-518-4726. You must obtain a Grants.gov Support Desk Case 

Number and must keep a record of it.

According to the instructions found in the Federal Register notice, only those requesting and qualifying

for an Exception to the electronic submission requirement may submit an application via mail, 

commercial carrier or by hand delivery.

Submission of Paper Applications by Mail:

If you qualify for an exception to the electronic submission requirement, you may mail (through the U.S. Postal 

Service or a commercial carrier) your application to the Department. You must mail the original and two copies 

of your application, on or before the application deadline date, to the Department at the following address:

U.S. Department of Education

Application Control Center

Attention: (CFDA Number 84.299A )

LBJ Basement Level 1

400 Maryland Avenue, SW.

Washington, DC 20202-4260

You must show proof of mailing consisting of one of the following:

(1) A legibly dated U.S. Postal Service postmark.

(2) A legible mail receipt with the date of mailing stamped by the U.S. Postal Service.

(3) A dated shipping label, invoice, or receipt from a commercial carrier. 

(4) Any other proof of mailing acceptable to the Secretary of the U.S. Department of Education.

If you mail your application through the U.S. Postal Service, we do not accept either of the following as proof 

of mailing:

(1) A private metered postmark.

(2) A mail receipt that is not dated by the U.S. Postal Service.

If your application is postmarked after the application deadline date, we will not consider your application.

Note: The U.S. Postal Service does not uniformly provide a dated postmark. Before relying on this method, 

you should check with your local post office.

Submission of Paper Applications by Hand Delivery:

If you qualify for an exception to the electronic submission requirement, you (or a courier service) may deliver 

your paper application to the Department by hand. You must deliver the original and two copies of your 

application by hand, on or before the application deadline date, to the Department at the following address:

U.S. Department of Education

Application Control Center

Attention: (CFDA Number 84.299A )
6

550 12th Street, SW.

Washington, DC 20202-4260 

The Application Control Center accepts hand deliveries daily between 8:00 a.m. and 4:30:00 p.m., Washington, 

DC time, except Saturdays, Sundays, and Federal holidays.

Note for Mail or Hand Delivery of Paper Applications: 

If you mail or hand deliver your application to the Department--

(1) You must indicate on the envelope and--if not provided by the Department--in Item 11 of the SF 424 the 

CFDA number, including suffix letter, if any, of the competition under which you are submitting your 

application; and

(2) The Application Control Center will mail to you a notification of receipt of your grant application. If you 

do not receive this notification within 15 business days from the application deadline date, you should call the 

U.S. Department of Education Application Control Center at (202) 245-6288.
7

Submitting Applications with Adobe Reader Software

The Department of Education, working with Grants.gov, is currently moving from using PureEdge software to 

using Adobe Reader software exclusively and applications submitted to Grants.gov for the Department of 

Education will be posted using Adobe forms. Applicants will no longer need to use the PureEdge software to 

create or submit an application.

Please note: The compatible version of Adobe Reader is required for viewing, editing and submitting a 

complete grant application package for the Department of Education through Grants.gov. Applicants should 

confirm the compatibility of their Adobe Reader version before downloading the application. To ensure 

applicants have a version of Adobe Reader on their computer that is compatible with Grants.gov, applicants are 

encouraged to use the test package provided by Grants.gov that can be accessed at 

http://www.grants.gov/applicants/AdobeVersioningTestOnly.jsp. 

Important issues to consider:

 If the applicant opened or edited the application package with any software other than the compatible 

version of Adobe Reader, the application package may contain errors that will be transferred to the new 

package even if you later download the compatible Adobe Reader version. 

 Applicants cannot copy and paste data from a package initially opened or edited with an incompatible 

version of Adobe Reader and will need to download an entirely new package using the compatible version 

of Adobe Reader. 

 Some applicants using an incompatible version of Adobe Reader may have trouble opening and viewing 

the application package while others may find they can open, view and complete the application package 

but may not be able to submit the application package through Grants.gov. 

 Grants.gov does not guarantee to support versions of Adobe Reader that are not compatible with 

Grants.gov.

 Any and all edits made to the Adobe Reader application package must be made with the compatible version 

of Adobe Reader.

For your convenience, the latest version of Adobe Reader is available for free download at 

http://grantsgov.tmp.com/static2007/help/download_software.jsp#adobe811.

We strongly recommend that you review the information on computer and operating system compatibility with 

Adobe available at http://www.grants.gov/applicants/applicant_faqs.jsp#software before downloading, 

completing or submitting your application. 

Applicants are reminded that they should submit their application a day or two in advance of the closing date as 

detailed in the Federal Register Notice. If you have any questions regarding this matter please email the 

Grants.gov Contact Center at support@grants.gov or call 1-800-518-4726
8

Grants.gov Submission Procedures and Tips for Applicants

To facilitate your use of Grants.gov, this document includes important submission procedures you need to be 

aware of to ensure your application is received in a timely manner and accepted by the Department of 

Education.

ATTENTION – Adobe Forms and PDF Files Required

Applications submitted to Grants.gov for the Department of Education will be posted using Adobe forms. 

Therefore, applicants will need to download the latest version of Adobe reader (at least Adobe Reader 8.1.2). 

Information on computer and operating system compatibility with Adobe and links to download the latest 

version is available on Grants.gov. We strongly recommend that you review these details on www.Grants.gov

before completing and submitting your application. In addition, applicants should submit their application a 

day or two in advance of the closing date as detailed below. Also, applicants are required to upload their 

attachments in .pdf format only. (See details below under “Attaching Files – Additional Tips.”) If you have 

any questions regarding this matter please email the Grants.gov Contact Center at support@grants.gov or call 1-

800-518-4726.

Also, applicants should be aware that on October 11, 2010, Grants.gov implemented a new security build which 

requires each organization’s e-Biz POC (Point of Contact) update their Grants.gov registration. To complete 

this step, the e-Biz POC must have their DUNS number and CCR MPIN. We recommend this step be 

completed several days before application submission unless the e-Biz POC has already responded to this 

requirement. For more information on this topic, please visit this Grants.gov information link: 

http://www.grants.gov/securitycommebiz/.

1) REGISTER EARLY – Grants.gov registration may take five or more business days to complete. You 

may begin working on your application while completing the registration process, but you cannot submit 

an application until all of the Registration steps are complete. For detailed information on the 

Registration Steps, please go to: http://www.grants.gov/applicants/get_registered.jsp. [Note: Your 

organization will need to update its Central Contractor Registry (CCR) registration annually.]

2) SUBMIT EARLY – We strongly recommend that you do not wait until the last day to submit your 

application. Grants.gov will put a date/time stamp on your application and then process it after it 

is fully uploaded. The time it takes to upload an application will vary depending on a number of factors 

including the size of the application and the speed of your Internet connection, and the time it takes 

Grants.gov to process the application will vary as well. If Grants.gov rejects your application (see step 

three below), you will need to resubmit successfully to Grants.gov before 4:30:00 p.m. Washington, DC 

time on the deadline date. 

Note: To submit successfully, you must provide the DUNS number on your application that was 

used when you registered as an Authorized Organization Representative (AOR) on Grants.gov. 

This DUNS number is typically the same number used when your organization registered with the 

CCR (Central Contractor Registry). If you do not enter the same DUNS number on your 

application as the DUNS you registered with, Grants.gov will reject your application.

3) VERIFY SUBMISSION IS OK – You will want to verify that Grants.gov received your application 

submission on time and that it was validated successfully. To see the date/time your application was 

received, login to Grants.gov and click on the Track My Application link. For a successful submission, 
9

the date/time received should be earlier than 4:30:00 p.m. Washington, DC time, on the deadline date, 

AND the application status should be: Validated, Received by Agency, or Agency Tracking Number 

Assigned. Once the Department of Education receives your application from Grants.gov, an Agency

Tracking Number (PR/award number) will be assigned to your application and will be available for 

viewing on Grants.gov’s Track My Application link.

If the date/time received is later than 4:30:00 p.m. Washington, D.C. time, on the deadline date, your 

application is late. If your application has a status of “Received” it is still awaiting validation by 

Grants.gov. Once validation is complete, the status will either change to “Validated” or “Rejected with 

Errors.” If the status is “Rejected with Errors,” your application has not been received successfully. 

Some of the reasons Grants.gov may reject an application can be found on the Grants.gov site: 

http://www.grants.gov/applicants/applicant_faqs.jsp#54. For more detailed information on 

troubleshooting Adobe errors, you can review the Adobe Reader Error Messages document at 

http://www.grants.gov/assets/AdobeReaderErrorMessages.pdf. If you discover your application is late 

or has been rejected, please see the instructions below. Note: You will receive a series of confirmations 

both online and via e-mail about the status of your application. Please do not rely solely on e-mail to 

confirm whether your application has been received timely and validated successfully. 

Submission Problems – What should you do?

If you have problems submitting to Grants.gov before the closing date, please contact Grants.gov Customer 

Support at 1-800-518-4726 or http://www.grants.gov/contactus/contactus.jsp, or use the customer support 

available on the Web site: http://www.grants.gov/applicants/applicant_help.jsp. 

If electronic submission is optional and you have problems that you are unable to resolve before the deadline 

date and time for electronic applications, please follow the transmittal instructions for hard copy applications in 

the Federal Register notice and get a hard copy application postmarked by midnight on the deadline date.

If electronic submission is required, you must submit an electronic application before 4:30:00 p.m., unless you 

follow the procedures in the Federal Register notice and qualify for one of the exceptions to the electronic 

submission requirement and submit, no later than two weeks before the application deadline date, a written 

statement to the Department that you qualify for one of these exceptions. (See the Federal Register notice for 

detailed instructions.)

Helpful Hints When Working with Grants.gov

Please note, once you download an application from Grants.gov, you will be working offline and saving data on 

your computer. Please be sure to note where you are saving the Grants.gov file on your computer. You will 

need to logon to Grants.gov to upload and submit the application. You must provide the DUNS number on 

your application that was used when you registered as an Authorized Organization Representative 

(AOR) on Grants.gov.

Please go to http://www.grants.gov/applicants/applicant_help.jsp for help with Grants.gov. For additional tips 

related to submitting grant applications, please refer to the Grants.gov Submit Application FAQs found on the 

Grants.gov http://www.grants.gov/help/submit_application_faqs.jsp. 

Dial-Up Internet Connections

When using a dial up connection to upload and submit your application, it can take significantly longer than 
10

when you are connected to the Internet with a high-speed connection, e.g. cable modem/DSL/T1. While times 

will vary depending upon the size of your application, it can take a few minutes to a few hours to complete your 

grant submission using a dial up connection. If you do not have access to a high-speed connection and 

electronic submission is required, you may want to consider following the instructions in the Federal 

Register notice to obtain an exception to the electronic submission requirement no later than two weeks 

before the application deadline date. (See the Federal Register notice for detailed instructions.) 

MAC Users

For MAC compatibility information, review the Operating System Platform Compatibility Table at the 

following Grants.gov link: http://www.grants.gov/help/download_software.jsp. If electronic submission is 

required and you are concerned about your ability to submit electronically as a non-windows user, please 

follow instructions in the Federal Register notice to obtain an exception to the electronic submission 

requirement no later than two weeks before the application deadline date. (See the Federal Register notice 

for detailed instructions.)

Attaching Files – Additional Tips

Please note the following tips related to attaching files to your application, especially the requirement that 

applicants only include read-only, non-modifiable .PDF files in their application:

1. Ensure that you attach .PDF files only for any attachments to your application, and they must be in a 

read-only, non-modifiable format. PDF files are the only Education approved file type accepted as 

detailed in the Federal Register application notice. Applicants must submit individual .PDF files 

only when attaching files to their application. Specifically, the Department will not accept any 

attachments that contain files within a file, such as PDF Portfolio files, or an interactive or fillable 

.PDF file. Any attachments uploaded that are not .PDF files or are password protected files will not 

be read. If you need assistance converting your files to a .pdf format, please refer to the following 

Grants.gov webpage with links to conversion programs: 

http://www.grants.gov/help/download_software.jsp#pdf_conversion_programs

2. Grants.gov cannot process an application that includes two or more files that have the same name 

within a grant submission. Therefore, each file uploaded to your application package should have a 

unique file name.

3. When attaching files, applicants should follow the guidelines established by Grants.gov on the size 

and content of file names. Uploaded files must be less than 50 characters, contain no spaces, no 

special characters (example: -, &, *, %, /, #, \) including periods (.), blank spaces and accent marks. 

Applications submitted that do not comply with the Grants.gov guidelines will be rejected at 

Grants.gov and not forwarded to the Department. 

4. Applicants should limit the size of their file attachments. Documents submitted that contain 

graphics and/or scanned material often greatly increase the size of the file attachments and can result 

in difficulties opening the files. For reference, the average discretionary grant application package 

totals 1 to 2 MB. Therefore, you may want to check the total size of your package before 

submission.
11

Application Instructions

Electronic Application Format

Applications for grants under this competition must be submitted electronically, unless you 

qualify for an exception to the electronic submission requirement in accordance with the 

instructions in this application package. 

In accordance with EDGAR §75.216 (b) and (c), an application will not be evaluated for funding 

if the applicant does not comply with all of the procedural rules that govern the submission of the 

application or the application does not contain the information required under the program.

It is recommended that your electronic application be organized in the following manner and 

include the following parts in order to expedite the review process. Instructions for all parts and 

forms of the application are found either on the following pages of the application package or 

individually for each form on Grants.gov. 

Important note: Applications submitted to Grants.gov for the Department of Education will be 

posted using Adobe forms. Therefore, applicants will need to download the latest version of 

Adobe reader (at least Adobe Reader 8.1.2). 

Information on computer and operating system compatibility with Adobe and links to download 

the latest version is available on Grants.gov. Also, please review the Submitting Applications 

with Adobe Reader Software and Education Submission Procedures and Tips for 

Applicants forms found within this package for further information and guidance related to this 

requirement. 

We strongly recommend that you review these details on www.Grants.gov before completing 

and submitting your application. In addition, applicants should submit their application a day or 

two in advance of the closing date as detailed below. Applicants will no longer need to use the 

PureEdge software to create or submit an application. If you have any questions regarding this 

matter please email the Grants.gov Contact Center at support@grants.gov or call 1-800-518-

4726.

Instructions for all parts and forms of the application are found either on the following pages of 

the application package or individually for each form on Grants.gov. 

Note: Please do not attach any narratives, supporting files, or application components to 

any forms unless it is specifically required by the instructions for the individual section of 

the application. Although several forms accept attachments, the Department of Education 

will only review materials/files attached in accordance with the instructions provided 

within this application package. 
12

Electronic Application Submission Checklist

Review your electronic application to ensure you have completed the following forms and 

sections:

Part 1: Preliminary Documents

 Application for Federal Assistance (form SF 424)

 ED Supplemental Information for SF 424

Part 2: Budget Information

 ED Budget Information Non-Construction Programs (ED Form 524)

Part 3: ED Abstract Form 

 Project Abstract

Part 4: Project Narrative Attachment Form

 Application Narrative

Part 5: Budget Narrative Attachment Form

 Budget Narrative

Part 6: Other Attachments Form

 Proof of Indian Organization

 Evidence of a local survey conducted within the last 3 years

 Signed Consortium/Partnership Agreements

 Individual Resumes for Project Directors & Key Personnel

 Indirect Cost Rate Agreements

Part 7: Assurances and Certifications

 Assurances for Non-Construction Programs (SF 424B Form) 

 Disclosure of Lobbying Activities (Standard Form LLL)

 Grants.gov Lobbying Form

 General Education Provisions Act (GEPA) Requirements – Section 427 (ED GEPA427 

form)

 Survey on Ensuring Equal Opportunity for Applicants (form 1890-0014)

Part 8: Intergovernmental Review (Executive Order 12372)

 State Single Point of Contact (SPOC) List
13

Part 1: Preliminary Documents 

 Application for Federal Assistance (Form SF 424)

 ED Supplemental Information for SF 424

These forms require basic identifying information about the applicant and the application. Please 

provide all requested applicant information (including name, address, e-mail address and DUNS 

number). 

When applying electronically via Grants.gov, you will need to ensure that the DUNS 

number you enter on your application is the same as the DUNS number your organization 

used when it registered with the Central Contractor Registry. 

Applicants are advised to complete the Application for Federal Assistance (Form SF 424) first. 

Grants.gov will automatically insert the correct CFDA and program name automatically

wherever needed on other forms. 

NOTE: Please do not attach any narratives, supporting files, or application components to the 

Standard Form (SF 424). Although this form accepts attachments, the Department of Education 

will only review materials/files attached in accordance with the instructions provided within this 

application.