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Defense Finance and Accounting Service Providing payment services for the U.S. Department of Defense

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-  Military Member		 
-  Retired Military & Annuitant		 
-  Civilian Employee		 
-  Contractor & Vendor		 

HomefoiaRequest Records on behalf of others

## Freedom of Information Act (FOIA)

                          - Overview
                          - Information Required to Conduct a Search 
                          - Expedited Processing and Fees
                          - Submit a FOIA Request
                          - Frequently Asked Questions

## Privacy Act (PA)

                          - Overview
                          - Submit a Privacy Act Request 
                          - System of Records Notices (SORN)
                          - Privacy Impact Assessments (PIA)
                          - Frequently Asked Questions

## Other FOIA Information

                          - Subpoenas & Court Orders
                          - Request Records on behalf of an Individual other than Yourself
                          - State Agencies
                          - Public Liaison/Contact Us
                          - Reading Room

#### **REQUEST RECORDS ON BEHALF OF AN INDIVIDUAL****OTHER THAN YOURSELF**

#### **TO PROCESS YOUR REQUEST, WE REQUIRE:**

                            - **Consent/Authorization**  from the Individual to whom the records pertain or his/her legal representative
                            - Letter from Requester
                            - Information to Conduct a Search 
                            - Proof of Legal Representation (if applicable)
                            - Proof of Death (If applicable) 
**LETTER FROM REQUESTER**                            - Records/information you are requesting must match what is listed on the consent/authorization. If it does not match, we will only release what is authorized by the Individual to whom the records pertain.
                            - Must contain the date, your signature and contact information (email, phone number)
                            - If you are an attorney or representative of a business/organization, your request must be on official letterhead.
**INFORMATION TO CONDUCT A SEARCH**                            - Be as specific as possible
                            - Name of document, report, or information
                            - Form number (if known)  
                            - DO NOT use ‘any and/or all...information’, dates of birth, enlistment or separation, etc.; these are not a searchable parameters 
                            - Start Date (Month/Year)  AND  End Date (Month/Year)
                            - DO NOT use parameters such as date of birth, enlistment/separation date, start of employment, etc. 
                            - Federal Civilian Employee
                            - Military Service Member
**Federal Civilian Employee**                            - Name of agency or agencies for which the Individual works/worked  
                            - Dates of employment for each agency (if known)
**Military Service Member**                            - Branch of Service – Air Force, Army, Marine Corps, Navy, Space Force
                            - Component – Active Duty, Reserve, National Guard, Military Academy
                            - If individual served in multiple branches/components, list  each  service period
                            - DFAS  does not  maintain  any  records for the  **Coast Guard **
 **prior to 1976**,                            - Name(s) of the Major Command(s) the Individual was assigned to during the requested period(s)
                            - Name(s) of the Unit(s) of Assignment for each command
                            - City/State for each Unit of Assignment
                            - Dates the Individual served in each Unit
**PROOF OF LEGAL REPRESENTATION****Legal Representative****status****1**                            - Court Appointment Documentation
                            - Power of Attorney
**PROOF OF DEATH****1)**                            - Certificate of Death 
                            - Coroner’s Report of Death 
                            - Funeral Director’s Signed Statement of Death
                            - Verdict of Coroner’s Jury
**dfas.foia@mail.mil**** (317) 275-0391 ****Online**
Page Updated February 13, 2024

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