Army PCS Travel

Voucher Gui

How to complet the D

 May 2015
Army PCS Travel Voucher Guide

Thank you for your service to the nation and thank you in advance for 

referring to this guide as you prepare your travel vouchers. We have 

finance personnel, who stand ready to assist you in completing this form to 

ensure timely and proper payment.

This “How to” guide is intended for all Army members. It provides stepby-step procedures in preparing a travel voucher so it is “pay ready” 

upon submission. The goal with this guide and other travel information 

pamphlets is to assist the traveler in receiving faster payment. Submitting 

“pay ready” vouchers to the Defense Finance and Accounting Service will 

assist in providing timely and accurate payment to the traveler. 

The U.S. Army Finance Command

The DFAS Standards and Compliance (Travel Mission) Team

DFAS Rome

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Army PCS Travel Voucher Guide

Army Personnel Travel Pay

TRAVEL CUSTOMER SERVICE INQUIRIES

Please see your Defense Military Pay Office regarding any PCS travel 

issues. 

Your local DMPO will assist you in preparing your claim (Soldier, 

Dependents, Temporary Lodging Expense (TLE), Do-It-Yourself 

(DITY) Move, Separation and/or Retirement); and will then forward 

to Defense Finance and Accounting Service (DFAS) Rome for 

processing.

Table of Contents

Introduction ..................................................................................................i

Army Travel Customer Service Inquiries...................................................ii

Incomplete information will stop your claim from being paid!..............1

Common scenarios during Permanent Change of Station (PCS)...........2

Example of a Permanent Change of Station (PCS) travel voucher..........3

Instructions for completing a DD Form 1351-2........................................4

Instructions for completing a DD Form 1351-2 for 

 Personally Procured Moves (DITY) ....................................................9

Military Permanent Change of Station (PCS) 

 Travel Pay - Supplemental.....................................................................11

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Army PCS Travel Voucher Guide

Incomplete information will stop your claim 

from being paid!Avoid making these mistakes:

2. Administrative information not accurate or incomplete on 

DD 1351-2 (blocks 1-14).

3. Missing orders to include attachments, endorsements, any 

and all amendments, etc.

4. Incomplete itinerary (block 15).

5. Missing traveler’s official signatures/dates (blocks 20 a & b).

6. Missing Reviewer/Approving Official signatures/dates 

(blocks 20 c & d).

Other helpful hints:

• If you use your own personal vehicle as mode of travel, block 16 must

be completed.

• If you are authorized TDY enroute, please ensure that your orders

reflect accurate and complete TDY information. Although your TDY 

enroute information should be included on your PCS order; in some 

cases, you may receive separate orders. Please submit copies of any/all 

orders received.

• All previous accruals/advances received from finance offices (nonsubmission of previous payment data will result in delays of payment).

• Receipts for all lodging, regardless of amount.

• All receipts for expenses incurred for $75.00 or more must be

submitted.

• Form DA 31 leave form (or leave must be annotated on the DD 1351-2)

• IF APPLICABLE: Statement of Non-Availability for commercial

lodging and meals (i.e., if you had to stay in a commercial hotel due to 

unavailability of quarters).

• DIRECT DEPOSIT: Service members must submit a SF 1199 ONLY if

they have changed their financial institution.

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1. Using an earlier version of the DD1351-2 Form. The 

version dated May 2011 is only acceptable form. 
Army PCS Travel Voucher Guide

Common scenarios during Permanent Change of Station (PCS)...

1. When you PCS, you may also have dependents moving to your new

permanent duty location. In many cases, dependent movement is not the 

same as the Soldier’s. 

2. An example of an itinerary for PCS dependent movement can be

found on page 5 of this guide. Completion of the PCS dependent travel 

portion of the voucher can be filed separately or with the Soldier’s PCS 

travel voucher. When the dependent’s travel itinerary is different from 

the Soldier’s, include a second DD Form 1351-2 in the packet to show the 

dependent travel itinerary. Soldier specific information should remain at 

the top of the second DD 1351-2 (Blocks 1-11.)

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Army PCS Travel Voucher Guide

Example of a Permanent Change of Station (PCS) travel voucher

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DD FORM 1351-2, MAY 2011 PREVIOUS EDITION IS OBSOLETE.
Army PCS Travel Voucher Guide

Instructions for completing a DD Form 1351-2

Block 1: Electronic Funds Transfer (EFT) is mandatory for all service 

members.

* Service members must submit a SF 1199 ONLY if they have

changed their financial institution.

Block 2: Name: Last name, first name, and middle initial of Soldier.

Block 3: Grade of the Soldier.

Block 4: Social Security Number of Soldier.

Block 5: Indicate “PCS” and “Member/Employee” – for service member 

 only.

Indicate “PCS”, Member/Employee”, Dependent(s), and “DLA” 

– for service member and dependents.

Indicate “PCS” and “TDY’ – for TDY enroute.

Indicate “PCS”, “Dependent(s)”, DLA – for dependent(s) travel 

 only.

Blocks 6a-6d: Valid mailing address for receipt of advice of payment.

Block 6e: Valid e-mail address.

Block 7: Daytime telephone number in the event your DMPO or 

DFAS-ROME should need to make contact.

Block 8: Order number which is listed on the orders (amendments) 

provided to the Soldier.

Block 9: List any and all previous payments paid from any finance office

pertaining to the travel period being claimed. List “None” if

you have not received any payments and “?” if you are not 

certain.

Block 10: Do Not Use - Leave Blank.

Block 11: Service member’s new duty address, (where service member is 

being assigned).

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Army PCS Travel Voucher Guide

Blocks 12-14: Dependent(s): If you have moved dependents from 

previous duty station or residence to new duty station, then 

follow steps on the next page to complete this portion. See 

page 5 for an itinerary for family member movement.

**Note: Mark “accompanied” if family traveled with service 

member or “unaccompanied” if family is traveling separate 

from the service member (i.e., service member is already at 

the PCS location).

Block 12a: List last name, first name, and middle initial of all 

dependents. 

Block 12b: List the relationship to the Soldier.

Block 12c: List the date of birth of dependent children and date of 

marriage for spouse.

Block 13: List the address where dependents were residing at time PCS 

orders were received.

Block 14: Indicate whether household goods have been shipped.

Block 15: Itinerary

a: Date: List the year the travel was conducted. Next to 

“DEP” list the date organization/residence was departed 

(e.g., 12/1). Next to “ARR” list the date arrived your leave 

point (this could be the same day or new PDS if no leave 

taken).

Next to “DEP” list the date leave point was departed.

Next to “ARR” list the date arrived at your New Permanent

Duty Station.

b: Place: Ensure all places where you changed modes of 

transportation, departed a country or arrived in a country 

are included.

c: Means/Modes of Travel: List the type of transportation 

used for each leg of travel.

d: Reason for Stop: List the reason for stops using the 

appropriate two letter code.

e: Lodging Cost: List any lodging expense incurred while 

TDY en route. 

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Army PCS Travel Voucher Guide

f: POC (Privately Owned Conveyance) Miles: Insert actual 

miles driven. Include in and around mileage at the TDY 

installation, only if authorized on your orders.

“Means/Modes of Travel” (Two letter code)

First:

 T - Government provided ticket (no out

of pocket cost to traveler)

 G - Government transportation (no out

of pocket cost to traveler)

 C - Commercial transportation (traveler 

personally purchases trans-

 portation)

 P - Privately Owned Conveyance

Second: 

 A - Automobile

 M - Motorcycle

 B - Bus

 P - Plane

 R - Rail

Common combinations:

 PA - Private auto

 CA - Commercial auto (taxi)

 TP - Government provided airfare 

 (no cost)

 CP - Commercial airfare (traveler 

 purchased)

“Reason for Stop” (Two letter code)

AD: Authorized Delay is used for overnight 

stays or if delayed at airport over 

 midnight.

AT: Awaiting Transportation is used when 

waiting for other modes of travel. This 

is usually conducted in same day 

travel, no overnight at terminal.

HA: Hospital Admittance is used to indicate 

inpatient care at a medical treatment 

 facility or hospital .

HD: Hospital Discharge is used to indicate 

discharge from inpatient care.

TD: Temporary Duty is used to indicate 

time spent performing official business

at a location other than the old or new 

permanent duty station (PDS).

LV: Leave is used to indicate time away 

from military duty; either on site, at 

 home of residence or chosen location.

MC: Mission Complete is used to conclude 

travel. “MC” for Permanent Change of 

Station (PCS) indicates the date the 

entitlement being claimed is executed 

to the new PDS. For example, MC for 

en route travel is the date the member 

arrives at the new PDS to report for 

duty. MC for a Personally Procured 

Move is the date the Household 

Goods (HHG) arrive at the new PDS.

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Army PCS Travel Voucher Guide

Block 16: POC Travel: Must indicate whether POC is Own/Operator or 

Passenger.

Block 17: Indicate the duration of TDY travel en route.

Block 18: Reimbursable Expenses:

a: List the date the expense was incurred.

b: List the type of expense (i.e., taxi fares).

c: List the amount of the expense.

d. TDY enroute – List reimbursables associated with TDY

also.

Block 19: Government/Deductible Meals (circle one): For TDY en 

route or Temportaty Lodging Expense. 

a: Date the meals were provided.

b: Number of meals provided by the government with no 

cost to the traveler.

** Note: If you have a Statement of Non-Availability (SNA) for meals and 

consume a meal either at cost or no cost, you will have to annotate the 

number of meals in block 19b. If the meal was furnished at cost, circle 

Government. If the meal was furnished without cost, circle Deductible. 

If both Government and Deductible meals were provided, indicate “Ded” 

or “Gov” next to the number of meals. 

Block 20: Claimant Signature and Date: (a & b): Physical signature of 

traveler and date the voucher was signed. Both must be 

complete. The member signs all PCS claims.

Block 20: Supervisor/Reviewer and Date: (c & d): Supervisory Chain of 

Command signature. For PCS, the Reviewer once the 

voucher is reviewed for accuracy and date the voucher was 

reviewed. Both must be complete. DMPO signs as reviewer 

and dates the claim.

Block 21: (If applicable) Handwritten name and signature of approving

officer if authorizing expenses not listed on original order. 

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Army PCS Travel Voucher Guide

Note: Approving officer must list additional expenses authorized in block 

29). Must include date signed in Block 21a.

Block 22: Leave Blank - Finance Office use only.

Blocks 23-28: Leave Blank - Finance Office use only.

Block 29: Used to clarify anything out of the ordinary, such as:

•Indicate any and all leave periods during TDY.

•Clarify any additional travel-related issues.

•Reflect exchange rates when working with foreign

currency.

• List/explain any additional expense authorized after the

fact.

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Army PCS Travel Voucher Guide

Instructions for completing a DD Form 1351-2 

for Personally Procured Moves (DITY)

Block 1: Electronic Funds Transfer (EFT) is mandatory for all service 

members.

* Service members must submit a voided check or SF 1199

ONLY if they have changed their financial institution.

Block 2: Last Name, First Name, and Middle Initial of Soldier.

Block 3: Grade of the Soldier.

Block 4: Social Security Number of Soldier.

Block 5: Indicate “PCS” and “Member/Employee” – for Service 

member only.

Indicate “Other”, write “PPM” – for your DITY claim.

Blocks 6a-6d: Valid mailing address for receipt of advice of payment.

Block 6e: Valid e-mail address.

Block 7: Daytime telephone number in the event your DMPO or 

DFAS-ROME should need to make contact. 

Block 8: Order number which is listed on the orders (amendments)

provided to the Soldier.

Block 9: List any and all previous payments paid from any finance 

office pertaining to the travel period being claimed.

Block 10: Do Not Use - Leave blank.

Block 11: Service member’s new duty address, (where service member 

is being assigned).

Block 15: Itinerary

a: Date: Leave blank. 

b: Place: Draw a line from the bottom left corner to the right

top corner and print the word “DITY’ on or above it. 

c: Means/Modes of Travel: Leave blank.

d: Reason for Stop: Leave blank.

e: Lodging Cost: Leave blank. 

f: Privately Owned Conveyance (POC) Miles: Leave blank.

Block 16: POC Travel: Leave blank. 

Block 17: Indicate the duration of Temporary Duty (TDY) Travel en

route – Leave blank.

Block 18: Reimbursable Expenses: Leave blank – Your Operating 

Personal Expenses (OPE) list is part of the DITY claim.

Block 19: Government/Deductible Meals (circle one): For TDY en

route or TLE – Leave blank.

Block 20: Claimant Signature and Date: (a & b): Physical signature of 

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Army PCS Travel Voucher Guide

traveler and date the voucher was signed. Both must be 

complete. The member signs all PCS claims.

Block 20: Supervisor / Reviewer and Date: (c & d): Supervisory Chain 

of Command signature. For PCS, the Reviewer signs once 

the voucher is reviewed for accuracy and date the voucher 

was reviewed. Both must be complete. DMPO signs as 

reviewer and dates the claim.

Contact your local Transportation Office for additional documentation you will need to file your DITY claim, such as...

* DD Form 2278

* Weight Tickets

* OPE (Operating Personal Expense list)

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Army PCS Travel Voucher Guide

Military Permanent Change of Station (PCS) Travel Pay - 

Supplementals

Q. What do I do when I feel I’ve been paid in error?

When it is suspected that an error and/or omission has been made in 

the payment of a travel voucher, please get with your Defense Military 

Pay Office (DMPO) as the starting point to resolve any questions on 

your voucher.

Q. What do I do when an error or omission has occurred?

When an error or omission has occurred, submit a supplemental 

claim back through your local DMPO. 

Q. How do I prepare a supplemental claim?

Your local DMPO will walk you thru the steps to complete a 

supplemental claim. 

At a minimum, a supplemental claim must include:

a. A DD Form 1351-2 marked “SUPPLEMENTAL”. Provide a

full explanation of the item(s) of expense in question on the

new DD Form 1351-2 or on a separate sheet of paper.

b. A copy of the Advice of Payment for the original payment

made on the voucher in question.

c. A copy of the initial DD Form 1351-2 and continuation sheets

(if any).

d. One copy of the orders and amendments.

e. A copy of all supporting documentation applicable to the

supplemental claim. If not available, provide a written

statement attesting to the accuracy of items claimed for which

no receipt is available. Statements should reflect the same

information that would have been on the receipt had it been

available.

f. Completed Temporary Lodging Expense worksheet (DFAS

Form 9098 - May 2009)

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Prepared by the U.S. Army Finance Command, DFAS Standards and 

Compliance (Travel Mission), and DFAS Rome