# 200% Graduation Rates Integrated Postsecondary Education Data System (IPEDS)

This IPEDS 200% Graduation Rates data collection instrument was used during the 2012

- 13 data collection and will be used again during the 2013

- 14, 2014

- 15, and 2015

- 16 data collections.Image description. These context notes will be posted on the College Navigator. End of image description. 

### 2012-13 Survey Materials > Form 

### date: 12/4/2012 

### 200% Graduation Rates for 4-year institutions 200% completers (4 year institution) For 4-year institutions, report on your 2004 cohort of bachelor’s degree-seeking, full-time, first-time undergraduate students. Data for this cohort were originally reported by your institution in the 2010-11 data collection.

Graduation rates 1 Revised cohort 2 Exclusions within 150% 3 Adjusted cohort 150% 4 Number of students in the cohort who completed a bachelor’s degree within 100% of normal time 5 Number of students in the cohort who completed a bachelor’s degree within 150% of normal time 6 Additional exclusions (between 151% and 200% of normal time)
7 Adjusted cohort 200% 8 Number of students in the cohort who completed a bachelor's degree between 151% and 200% of normal time to completion. 9 Still enrolled as of 200% of normal time to completion.
10 Total completers within 200% of normal time You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should be written to be understood by students and parents.

### Prepared by

This survey component was prepared by:

Keyholder SFA Contact HR Contact Finance Contact Other
Name:
Email:

How long did it take to prepare this survey component? hours minutes

The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there are questions concerning the data. The Keyholder will be copied on all email correspondence to other preparers. The time it took to prepare this component is being collected so that we can continue to improve our estimate of the reporting burden associated with IPEDS. Please include in your estimate the time it took for you to review instructions, query and search data sources, complete and review the component, and submit the data through the Data Collection System. Thank you for your assistance.Image description. Top of Page End of image description.

Image description. Top of Page End of image description.

Image description. Top of Page End of image description. 

### 2012-13 Survey Materials > Instructions 

### date: 12/4/2012 

### 200% Graduation Rates Full Instructions - 4-year institutions

Purpose of Survey Changes in Reporting Period of Report
Context boxes Coverage Where to get help Where data appears Data Reporting Instructions


## Purpose of Survey The primary purpose of the IPEDS GR200 component is to collect more extensive data on graduation rates as required by HEOA. Data will be collected to calculate graduation rates at 200% of normal time for bachelor degree-seeking students at 4-year institutions and for all students at less than 4-year institutions.



## General Instructions

Reporting period covered The GR200 covers full-time, first-time, bachelor degree-seeking undergraduates who entered in Fall 2004 (for institutions reporting on a fall cohort) or between September 1, 2004 and August 31, 2005 (for institutions reporting on a full-year cohort) and includes information on their status through August 31, 2012.



### Context Boxes Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these context boxes for applicability and appropriateness before posting them on the College Navigator Website ; institutions should check grammar and spelling of their entries.



## Coverage The students already reported on the 2010 IPEDS Graduation Rates component are preloaded into the 2012 GR200 report. Below are the parameters for the coverage of the original cohort. 

### A. Who to includeImage description. Top of Page End of image description.

Image description. Top of Page End of image description.

Image description. Top of Page End of image description. Include all full-time, first-time degree/certificate-seeking undergraduate students entering the institution either during the fall term or during the 12-month period as described above. Include students enrolled in the fall term who attended college for the first time in the prior summer term. Students must be enrolled in courses creditable toward a degree, diploma, certificate, or other formal award. Include students enrolled in courses that are part of a vocational or occupational program, INCLUDING those enrolled in off-campus centers and those enrolled in distance learning/home study programs. Be sure to include full-time students taking remedial courses if the student is considered degree-seeking for the purpose of student financial aid determination. A student who is designated as a member of the 2004 cohort remains in the 2004 cohort, even if the student:

• Becomes a part-time student.

• Transfers to another institution.

• Drops out of the institution.

• Stops out of the institution.

• Has not fulfilled the institution's requirements to receive a degree or certificate. 

### B. Who NOT to include DO NOT include students in the cohort who are:

• Enrolled exclusively in courses not creditable toward a formal award or the completion of a vocational program (i.e., non-degree/non-certificate seeking).

• Taking CEUs unless they are also enrolled full time in courses creditable toward a degree or other formal award.

• Exclusively auditing classes.

• Studying abroad (e.g., at a foreign university) if their enrollment at this institution is only an administrative record and the fee is only nominal.

• In any branch campus located in a foreign country.

• Part time when they enter your institution.

• Transfers into the institution.



## Where to Get Help IPEDS Data Collection Help Desk Phone: 1-877-225-2568 Email: ipedshelp@rti.org 

### AIR Website You can also consult the AIR website that contains several tutorials on IPEDS data collection, a self-paced overview of IPEDS tools and other valuable resources. 

### IPEDS Resources Page In addition, the IPEDS Resources Page contains frequently asked questions, a link to the glossary, data tip sheets, an archive of survey instruments, information on the new race/ethnicity categories and other relevant information.



## Where the Data Will Appear Data collected through IPEDS will be accessible at the institution- and aggregate-levels. At the institution-level, data will appear in the:

• College Navigator Website

• IPEDS Data Center

• IPEDS Data Feedback Reports At the aggregate-level, data will appear in:

• IPEDS First Looks

• IPEDS Table Library

• IPEDS Data Feedback Reports

• The Digest of Education Statistics

• The Condition of Education



## Data Reporting InstructionsImage description. Top of Page End of image description. This report requests data on the cohort of full-time, first-time bachelor's degree-seeking undergraduate students in your institution's 2004 Graduation Rates cohort, as first reported in your 2010-11 GR reporting. Institutions are to report the status of these students as of August 31, 2012 so that a 200% graduation rate can be calculated. One hundred percent and 150% graduation rates were calculated in the 2010-11 data collection. Graduation rate data reported on GR200 are NOT reported by race and ethnicity. A number of data elements are preloaded in this survey. Data elements 1-5 are preloaded based on responses to the 2010-11 GR data collection. These fields will not be able to be updated: Revised 2004 cohort, exclusions within 150%, adjusted cohort 150% (calculated as the difference between revised cohort and exclusions), and the number of students who completed a bachelor's or equivalent degree in 100% of normal time, and 150% of normal time. One hundred percent and 150% graduation rates reported in 2010- 11 will also be preloaded on this screen, and will not be able to be adjusted. In line 6, please indicate any additional exclusions to the cohort. This will include any additional students who left your institution within 200% of the normal time to program completion (and have neither graduated nor transferred to another institution) because of one of the following documented reasons: 1. The student is deceased or is totally and permanently disabled and thus unable to return to school. 2. The student left school to serve in the armed forces or was called to active duty. (DO NOT include students already in the military who transfer to another duty station.) 3. The student left school to serve with a foreign aid service of the Federal Government, such as the Peace Corps. 4. The student left school to serve on an official church mission. NOTE: Students who leave the institution for one of the reasons noted in b, c, or d above, but return prior to the status date of August 31, 2012, may still be reported as exclusions. Line 7, 200% adjusted cohort, is a calculated value, and is the difference between the 150% adjusted cohort (line 3) and the exclusions reported in line 6. In line 8, report the number of students who completed a bachelor's degree or equivalent within the period from September 1, 2010 through August 31, 2012. Once you save the page, the total completers within 200% and the 200% graduation rate value will be calculated in the appropriate boxes on line 10. In line 9, report the number of students who are still enrolled at your institution as of 200% of normal time to completion.

### Glossary date: 12/4/2012

Term Definition Adjusted cohort The result of removing any allowable exclusions from a cohort (or subcohort). For the Graduation Rates component, this is the cohort from which graduation and transfer-out rates are calculated; for the Fall Enrollment component, it is the cohort for calculating retention rate. Associate's degree An award that normally requires at least 2 but less than 4 years of full-time equivalent college work. Bachelor's degree An award (baccalaureate or equivalent degree, as determined by the Secretary, U.S. Department of Education) that normally requires at least 4 but not more than 5 years of full-time equivalent college -level work. This includes all bachelor's degrees conferred in a 5-year cooperative (work-study) program . A cooperative plan provides for alternate class attendance and employment in business, industry, or government; thus, it allows students to combine actual work experience with their college studies. Also includes bachelor's degrees in which the normal 4 years of work are completed in 3 years. Bachelor's or equivalent degree-seeking subcohort In the GR component of IPEDS, a cohort of students who were seeking a bachelor's or equivalent degree upon entry.
Exclusions Those students who may be removed (deleted) from a cohort (or subcohort). For the Graduation Rates and Fall Enrollment retention rate reporting, students may be removed from a cohort if they left the institution for one of the following reasons: death or total and permanent disability; service in the armed forces (including those called to active duty); service with a foreign aid service of the federal government, such as the Peace Corps; or service on official church missions.
First-time student (undergraduate) A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the undergraduate level . This includes students enrolled in academic or occupational programs . It also includes students enrolled in the fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college credits earned before graduation from high school).
Graduation rate The rate required for disclosure and/or reporting purposes under Student Right-to-Know Act. This rate is calculated as the total number of completers within 150% of normal time divided by the revised adjusted cohort. Graduation Rates (GR) This annual component of IPEDS was added in 1997 to help institutions satisfy the requirements of the Student Right-to-Know legislation. Data are collected on the number of students entering the institution as full-time, first-time, degree/certificate-seeking undergraduate students in a particular year (cohort), by race/ethnicity and gender; the number completing their program within 150 percent of normal time to completion; the number that transfer to other institutions if transfer is part of the institution's mission. Prior to 2007, institutions who offered athletically-related student aid were asked to report, by sport, the number of students receiving aid and whether they completed within 150 percent of normal time to completion. Now, these institutions only need to report a URL where the athletic data is located on their website, when available. GR automatically generates worksheets that calculate rates, including average rates over 4 years. Less than 2-year institution A postsecondary institution that offers programs of less than 2-years duration below the baccalaureate level. Includes occupational and vocational schools with programs that do not exceed 1800 contact hours .
Normal time to completion The amount of time necessary for a student to complete all requirements for a degree or certificate according to the institution's catalog. This is typically 4 years (8 semesters or trimesters, or 12 quarters, excluding summer terms) for a bachelor's degree in a standard term-based institution; 2 years (4 semesters or trimesters, or 6 quarters, excluding summer terms) for an associate's degree in a standard term-based institution; and the various scheduled times for certificate programs. Student Right-to-Know Act Also known as the "Student Right-to-Know and Campus Security Act" (P.L. 101-542), which was passed by Congress November 9, 1990. Title I, Section 103, requires institutions eligible for Title IV funding to calculate completion or graduation rates of certificate- or degree-seeking, full-time students entering that institution, and to disclose these rates to all students and prospective students. Further, Section 104 requires each institution that participates in any Title IV program and is attended by students receiving athletically-related student aid to submit a report to the Secretary of Education annually. This report is to contain, among other things, graduation/completion rates of all students as well as students receiving athletically-related student aid by race/ethnicity and gender and by sport, and the average completion or graduation rate for the four most recent years. These data are also required to be disclosed to parents, coaches, and potential student athletes when the institution offers athletically-related student aid. The Graduation Rates component of IPEDS was developed specifically to help institutions respond to these requirements. See Graduation Rates for the current description of data collected.
Subcohort A predefined subset of the initial cohort or the revised cohort established for tracking purposes on the Graduation Rates (GR) component of IPEDS. (e.g., bachelor's degree-seeking subcohort.) Transfer-out rate Total number of students who are known to have transferred out of the reporting institution within 150% of normal time to completion divided by the adjusted cohort. Transfer-preparatory program A program designed specifically to provide a student with the basic knowledge needed to transfer into a higher level program. For example, this may be the first 2 years of a baccalaureate level program for which the institution does not offer an award, or 2 years of undergraduate study needed for entrance into a first-professional program, or 1 or more years of undergraduate study needed for entrance into health services fields.

### 2012-13 Survey Materials > Narrative Edits 

### date: 12/4/2012 

### 200% Graduation Rates for 4-year institutions Edit specifications for the 2012-13 IPEDS Web-Based Data Collection Graduation Rates 200 (GRS200) Component Applicable to 4-year institutions All screens must be completed in order to lock the survey. 200% Completers In the GR200 component, report data on the cohort of full-time, first-time bachelor's degree-seeking undergraduate students in your institution's 2004 graduation rates cohort, as first reported in the 2010-2011 Graduation Rates survey. You must report the status of these students as of August 31, 2012 so that a 200% graduation rate may be calculated. In addition, the 100% and 150% graduation rates that were calculated in the 2010-2011 data collection are displayed for your reference. Several numbers on this screen are preloaded with your institution's responses from previous surveys. In addition to the existing information, you must report any Additional exclusions (between 151% and 200% of normal time) (line 6) from the cohort, the Number of students in the cohort who completed a bachelor's degree September 1, 2010 through August 31, 2012 (line 8), and the number of students Still enrolled as of August 31, 2012 (line 9). Based on the information provided, the system will calculate the following:

• Adjusted cohort 200% (line 7)

• Total completers within 200% of normal time (line 10)

• Graduation rates (for line 10) 

### The system will perform the following edits on the data entered:

• The Additional exclusions (line 6) must be greater than or equal to 0. Please contact the Help Desk if you need to revise your institution's preloaded cohort.

• The Additional exclusions (line 6) cannot exceed 5% of the original Revised cohort (line 1). Make sure that you are only reporting exclusions beyond those shown in Exclusions within 150% (line 2).

• The Number of students in the cohort who completed a bachelor's degree between September 1, 2010 and August 31, 2012 (line 8) is expected to be greater than 0; otherwise an explanation is required.

• If the Number of students in the cohort who completed a bachelor’s degree within 150% of normal time (line 5) is greater than 0, then Number of students in the cohort who completed a bachelor's degree September 1, 2010 through August 31, 2012 (line 8) should be less than that value.

• The total of Still enrolled as of August 31, 2012 (line 9) and Total completers within 200% of normal time (line 10) must be less than or equal to the Adjusted cohort 200% (line 7).

• If the Adjusted cohort 150% (line 3) is greater than or equal to 50, then the Gratuation rate calculated for line 10 should be less than the Graduation Rate calculated for line 5 plus 25%.Image description. These context notes will be posted on the College Navigator. End of image description. 

### 2012-13 Survey Materials > Form 

### date: 12/4/2012 

### 200% Graduation Rates for less than 4-year institutions reporting on a fall cohort (academic reporters) 200% completers (<4 year institutions) For less than 4-year institutions, report on your 2008 cohort of full-time, first-time undergraduate students. Data for this cohort were originally reported by your institution in the 2011-12 data collection.

Graduation rates 1 Revised cohort 2 Exclusions within 150% 3 Adjusted cohort 150% 4 Number of students in the cohort who completed a program within 100% of normal time 5 Number of students in the cohort who completed a program within 150% of normal time 6 Additional exclusions (between 151%-200% of normal time)
7 Adjusted cohort 200% 8 Number of students in the cohort who completed a program between 151%- 200% of normal time 9 Still enrolled as of 200% of normal time
10 Total completers within 200% of normal time You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should be written to be understood by students and parents.

### Prepared by

This survey component was prepared by:

Keyholder SFA Contact HR Contact Finance Contact Other
Name:
Email:

How long did it take to prepare this survey component? hours minutes

The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there are questions concerning the data. The Keyholder will be copied on all email correspondence to other preparers. The time it took to prepare this component is being collected so that we can continue to improve our estimate of the reporting burden associated with IPEDS. Please include in your estimate the time it took for you to review instructions, query and search data sources, complete and review the component, and submit the data through the Data Collection System. Thank you for your assistance.Image description. Top of Page End of image description.

Image description. Top of Page End of image description.

Image description. Top of Page End of image description. 

### 2012-13 Survey Materials > Instructions 

### date: 12/4/2012 

### 200% Graduation Rates Full Instructions - Less Than 4-Year Institutions

Purpose of Survey Changes in Reporting Period of Report
Context boxes Coverage Where to get help Where data appears Data Reporting Instructions


## Purpose of Survey The primary purpose of the IPEDS GR200 component is to collect more extensive data on graduation rates as required by HEOA. Data will be collected to calculate graduation rates at 200% of normal time for bachelor degree-seeking students at 4-year institutions and for all students at less than 4-year institutions.



## General Instructions

Reporting period covered The GR200 covers full-time, first-time, degree or certificate-seeking undergraduates who entered either in Fall 2008 or during period between September 1, 2008 and August 31, 2009 and includes information on their status through August 31, 2012.



### Context Boxes Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these context boxes for applicability and appropriateness before posting them on the College Navigator Website ; institutions should check grammar and spelling of their entries.



## Coverage The students already reported on the 2010 IPEDS Graduation Rates component are preloaded into the 2012 GR200 report. Below are the parameters for the coverage of the original cohort. 

### A. Who to include Include all full-time, first-time degree/certificate-seeking undergraduate students entering the institution either during the fall term or during the 12-month period as described above. Include students enrolled in the fall term who attended college for the first time in the prior summer term.Image description. Top of Page End of image description.

Image description. Top of Page End of image description.

Image description. Top of Page End of image description. Students must be enrolled in courses creditable toward a degree, diploma, certificate, or other formal award. Include students enrolled in courses that are part of a vocational or occupational program, INCLUDING those enrolled in off-campus centers and those enrolled in distance learning/home study programs. Be sure to include full-time students taking remedial courses if the student is considered degree-seeking for the purpose of student financial aid determination. A student who is designated as a member of the 2008 cohort remains in the 2008 cohort, even if the student:

• Becomes a part-time student.

• Transfers to another institution.

• Drops out of the institution.

• Stops out of the institution.

• Has not fulfilled the institution's requirements to receive a degree or certificate. 

### B. Who NOT to include DO NOT include students in the cohort who are:

• Enrolled exclusively in courses not creditable toward a formal award or the completion of a vocational program (i.e., non-degree/non-certificate seeking).

• Taking CEUs unless they are also enrolled full time in courses creditable toward a degree or other formal award.

• Exclusively auditing classes.

• Studying abroad (e.g., at a foreign university) if their enrollment at this institution is only an administrative record and the fee is only nominal.

• In any branch campus located in a foreign country.

• Part time when they enter your institution.

• Transfers into the institution.



## Where to Get Help IPEDS Data Collection Help Desk Phone: 1-877-225-2568 Email: ipedshelp@rti.org 

### AIR Website You can also consult the AIR website that contains several tutorials on IPEDS data collection, a self-paced overview of IPEDS tools and other valuable resources. 

### IPEDS Resources Page In addition, the IPEDS Resources Page contains frequently asked questions, a link to the glossary, data tip sheets, an archive of survey instruments, information on the new race/ethnicity categories and other relevant information.



## Where the Data Will Appear Data collected through IPEDS will be accessible at the institution- and aggregate-levels. At the institution-level, data will appear in the:

• College Navigator Website

• IPEDS Data Center

• IPEDS Data Feedback Reports At the aggregate-level, data will appear in:

• IPEDS First Looks

• IPEDS Table Library

• IPEDS Data Feedback Reports

• The Digest of Education Statistics

• The Condition of Education



## Data Reporting Instructions This report requests data on the cohort of full-time, first-time undergraduate students in your institution's Graduation Rates cohort as first reported in your 2011 GR reporting. Institutions are to report the status of these students as of 100% and 200% of normal time, so that 100% and 200% graduation rates can be calculated. 150% graduation rates were calculated in the 2011 data collection. Graduation Rates data reported on GR200 are NOT reported by race and ethnicity.Image description. Top of Page End of image description. A number of data elements are preloaded in this survey. Data elements 1-5 are preloaded based on responses to the 2011 GR data collection. These fields will not be able to be updated: Revised cohort, exclusions within 150%, adjusted cohort 150% (calculated as the difference between revised cohort and exclusions), and the number of cohort students who completed within both 100% and 150% of normal time. 100% and 150% graduation rates reported in 2011 will also be preloaded on this screen, and will not be able to be adjusted. In line 6, please indicate any additional exclusions to the cohort. This will include any additional students who left your institution between 150% and 200% of normal completion time(and have neither graduated nor transferred to another institution) because of one of the following documented reasons: 1. The student is deceased or is totally and permanently disabled and thus unable to return to school. 2. The student left school to serve in the armed forces or was called to active duty. (DO NOT include students already in the military who transfer to another duty station.) 3. The student left school to serve with a foreign aid service of the Federal Government, such as the Peace Corps. 4. The student left school to serve on an official church mission. NOTE: Students who leave the institution for one of the reasons noted in b, c, or d above, but return prior to the status date of August 31, 2012, may still be reported as exclusions. Line 7, 200% adjusted cohort, is a calculated value, and is the difference between the 150% adjusted cohort (line 3) and the exclusions reported in line 6. In line 8, report the number of students who completed within the period of 150% to 200% of normal time. Once you save the page, the total completers within 200% and the 200% graduation rate value will be calculated in the appropriate boxes on line 10. In line 9, report the number of students who are still enrolled at your institution as of 200% of normal time to completion of their program.

### Glossary date: 12/4/2012

Term Definition Adjusted cohort The result of removing any allowable exclusions from a cohort (or subcohort). For the Graduation Rates component, this is the cohort from which graduation and transfer-out rates are calculated; for the Fall Enrollment component, it is the cohort for calculating retention rate. Associate's degree An award that normally requires at least 2 but less than 4 years of full-time equivalent college work. Bachelor's degree An award (baccalaureate or equivalent degree, as determined by the Secretary, U.S. Department of Education) that normally requires at least 4 but not more than 5 years of full-time equivalent college -level work. This includes all bachelor's degrees conferred in a 5-year cooperative (work-study) program . A cooperative plan provides for alternate class attendance and employment in business, industry, or government; thus, it allows students to combine actual work experience with their college studies. Also includes bachelor's degrees in which the normal 4 years of work are completed in 3 years. Bachelor's or equivalent degree-seeking subcohort In the GR component of IPEDS, a cohort of students who were seeking a bachelor's or equivalent degree upon entry.
Exclusions Those students who may be removed (deleted) from a cohort (or subcohort). For the Graduation Rates and Fall Enrollment retention rate reporting, students may be removed from a cohort if they left the institution for one of the following reasons: death or total and permanent disability; service in the armed forces (including those called to active duty); service with a foreign aid service of the federal government, such as the Peace Corps; or service on official church missions.
First-time student (undergraduate) A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the undergraduate level . This includes students enrolled in academic or occupational programs . It also includes students enrolled in the fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college credits earned before graduation from high school).
Graduation rate The rate required for disclosure and/or reporting purposes under Student Right-to-Know Act. This rate is calculated as the total number of completers within 150% of normal time divided by the revised adjusted cohort. Graduation Rates (GR) This annual component of IPEDS was added in 1997 to help institutions satisfy the requirements of the Student Right-to-Know legislation. Data are collected on the number of students entering the institution as full-time, first-time, degree/certificate-seeking undergraduate students in a particular year (cohort), by race/ethnicity and gender; the number completing their program within 150 percent of normal time to completion; the number that transfer to other institutions if transfer is part of the institution's mission. Prior to 2007, institutions who offered athletically-related student aid were asked to report, by sport, the number of students receiving aid and whether they completed within 150 percent of normal time to completion. Now, these institutions only need to report a URL where the athletic data is located on their website, when available. GR automatically generates worksheets that calculate rates, including average rates over 4 years. Less than 2-year institution A postsecondary institution that offers programs of less than 2-years duration below the baccalaureate level. Includes occupational and vocational schools with programs that do not exceed 1800 contact hours .
Normal time to completion The amount of time necessary for a student to complete all requirements for a degree or certificate according to the institution's catalog. This is typically 4 years (8 semesters or trimesters, or 12 quarters, excluding summer terms) for a bachelor's degree in a standard term-based institution; 2 years (4 semesters or trimesters, or 6 quarters, excluding summer terms) for an associate's degree in a standard term-based institution; and the various scheduled times for certificate programs. Student Right-to-Know Act Also known as the "Student Right-to-Know and Campus Security Act" (P.L. 101-542), which was passed by Congress November 9, 1990. Title I, Section 103, requires institutions eligible for Title IV funding to calculate completion or graduation rates of certificate- or degree-seeking, full-time students entering that institution, and to disclose these rates to all students and prospective students. Further, Section 104 requires each institution that participates in any Title IV program and is attended by students receiving athletically-related student aid to submit a report to the Secretary of Education annually. This report is to contain, among other things, graduation/completion rates of all students as well as students receiving athletically-related student aid by race/ethnicity and gender and by sport, and the average completion or graduation rate for the four most recent years. These data are also required to be disclosed to parents, coaches, and potential student athletes when the institution offers athletically-related student aid. The Graduation Rates component of IPEDS was developed specifically to help institutions respond to these requirements. See Graduation Rates for the current description of data collected.
Subcohort A predefined subset of the initial cohort or the revised cohort established for tracking purposes on the Graduation Rates (GR) component of IPEDS. (e.g., bachelor's degree-seeking subcohort.) Transfer-out rate Total number of students who are known to have transferred out of the reporting institution within 150% of normal time to completion divided by the adjusted cohort. Transfer-preparatory program A program designed specifically to provide a student with the basic knowledge needed to transfer into a higher level program. For example, this may be the first 2 years of a baccalaureate level program for which the institution does not offer an award, or 2 years of undergraduate study needed for entrance into a first-professional program, or 1 or more years of undergraduate study needed for entrance into health services fields.

### 2012-13 Survey Materials > Narrative Edits 

### date: 12/4/2012 

### 200% Graduation Rates for less than 4-year institutions Edit specifications for the 2012-13 IPEDS Web-Based Data Collection Graduation Rates 200 (GRS200) Component Applicable to less-than-4 year institutions All screens must be completed in order to lock the survey. 200% completers In the GR200 component, report data on the cohort of full-time, first-time bachelor's degree-seeking undergraduate students in your institution's 2008 graduation rates cohort, as first reported in the 2011-2012 Graduation Rates survey. You must report the status of these students as of 200% of normal time so that 200% graduation rates may be calculated. In addition, the 100% and 150% graduation rates that were calculated in the 2011-2012 data collection are displayed for your reference. Several numbers on this screen are preloaded with your institution's responses from previous surveys. In addition to the existing information, you must report any Additional exclusions (between 151%-200% of normal time) (line 6) from the cohort, the Number of students in the cohort who completed a program within 151%-200% of normal time (line 8), and the number of students Still enrolled as of 200% of normal time to completion of their program. Based on the information provided, the system will calculate the following:

• Adjusted cohort 200% (line 7)

• Total completers within 200% of normal time (line 10)

• Graduation rates (for line 10) 

### The following edits will be performed on this screen:

• The Additional exclusions (line 6) must be greater than or equal to 0. Please contact the Help Desk if you need to revise your institution's preloaded cohort.

• The Additional exclusions (line 6) cannot exceed 5% of the original Revised cohort (line 1). Make sure that you are only reporting exclusions beyond those shown in Exclusions within 150% (line 2).

• The Number of students in the cohort who completed a program within 150%-200% of normal time (line 8) is expected to be greater than 0; otherwise an explanation is required.

• If the Number of students in the cohort who completed a program within 150% of normal time (line 5) is greater than 0, then Number of students in the cohort who completed a program between 151%- 200% of normal time (line 8) should be less than that value.

• The total of Still enrolled as of 200% of normal time (line 9) and Total completers within 200% of normal time (line 10) must be less than or equal to the Adjusted cohort 200% (line 7).

• If the Adjusted cohort 150% (line 3) is greater than or equal to 50, then the Gratuation rate calculated for line 10 should be less than the Graduation Rate calculated for line 5 plus 25%.Image description. These context notes will be posted on the College Navigator. End of image description. 

### 2012-13 Survey Materials > Form 

### date: 12/4/2012 

### 200% Graduation Rates for less than 4-year institutions reporting on a full-year cohort (program reporters) 200% completers (<4 year institutions) For less than 4-year institutions, report on your 2008 cohort of full-time, first-time undergraduate students. Data for this cohort were originally reported by your institution in the 2011-12 data collection.

Graduation rates 1 Revised cohort 2 Exclusions within 150% 3 Adjusted cohort 150% 4 Number of students in the cohort who completed a program within 100% of normal time 5 Number of students in the cohort who completed a program within 150% of normal time 6 Additional exclusions (between 151%-200% of normal time)
7 Adjusted cohort 200% 8 Number of students in the cohort who completed a program between 151%- 200% of normal time 9 Still enrolled as of 200% of normal time
10 Total completers within 200% of normal time You may use the space below to provide context for the data you've reported above. These context notes will be posted on the College Navigator website, and should be written to be understood by students and parents.

### Prepared by

This survey component was prepared by:

Keyholder SFA Contact HR Contact Finance Contact Other
Name:
Email:

How long did it take to prepare this survey component? hours minutes

The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there are questions concerning the data. The Keyholder will be copied on all email correspondence to other preparers. The time it took to prepare this component is being collected so that we can continue to improve our estimate of the reporting burden associated with IPEDS. Please include in your estimate the time it took for you to review instructions, query and search data sources, complete and review the component, and submit the data through the Data Collection System. Thank you for your assistance.Image description. Top of Page End of image description.

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### 2012-13 Survey Materials > Instructions 

### date: 12/4/2012 

### 200% Graduation Rates Full Instructions - Less Than 4-Year Institutions

Purpose of Survey Changes in Reporting Period of Report
Context boxes Coverage Where to get help Where data appears Data Reporting Instructions


## Purpose of Survey The primary purpose of the IPEDS GR200 component is to collect more extensive data on graduation rates as required by HEOA. Data will be collected to calculate graduation rates at 200% of normal time for bachelor degree-seeking students at 4-year institutions and for all students at less than 4-year institutions.



## General Instructions

Reporting period covered The GR200 covers full-time, first-time, degree or certificate-seeking undergraduates who entered either in Fall 2008 or during period between September 1, 2008 and August 31, 2009 and includes information on their status through August 31, 2012.



### Context Boxes Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these context boxes for applicability and appropriateness before posting them on the College Navigator Website ; institutions should check grammar and spelling of their entries.



## Coverage The students already reported on the 2010 IPEDS Graduation Rates component are preloaded into the 2012 GR200 report. Below are the parameters for the coverage of the original cohort. 

### A. Who to include Include all full-time, first-time degree/certificate-seeking undergraduate students entering the institution either during the fall term or during the 12-month period as described above. Include students enrolled in the fall term who attended college for the first time in the prior summer term.Image description. Top of Page End of image description.

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Image description. Top of Page End of image description. Students must be enrolled in courses creditable toward a degree, diploma, certificate, or other formal award. Include students enrolled in courses that are part of a vocational or occupational program, INCLUDING those enrolled in off-campus centers and those enrolled in distance learning/home study programs. Be sure to include full-time students taking remedial courses if the student is considered degree-seeking for the purpose of student financial aid determination. A student who is designated as a member of the 2008 cohort remains in the 2008 cohort, even if the student:

• Becomes a part-time student.

• Transfers to another institution.

• Drops out of the institution.

• Stops out of the institution.

• Has not fulfilled the institution's requirements to receive a degree or certificate. 

### B. Who NOT to include DO NOT include students in the cohort who are:

• Enrolled exclusively in courses not creditable toward a formal award or the completion of a vocational program (i.e., non-degree/non-certificate seeking).

• Taking CEUs unless they are also enrolled full time in courses creditable toward a degree or other formal award.

• Exclusively auditing classes.

• Studying abroad (e.g., at a foreign university) if their enrollment at this institution is only an administrative record and the fee is only nominal.

• In any branch campus located in a foreign country.

• Part time when they enter your institution.

• Transfers into the institution.



## Where to Get Help IPEDS Data Collection Help Desk Phone: 1-877-225-2568 Email: ipedshelp@rti.org 

### AIR Website You can also consult the AIR website that contains several tutorials on IPEDS data collection, a self-paced overview of IPEDS tools and other valuable resources. 

### IPEDS Resources Page In addition, the IPEDS Resources Page contains frequently asked questions, a link to the glossary, data tip sheets, an archive of survey instruments, information on the new race/ethnicity categories and other relevant information.



## Where the Data Will Appear Data collected through IPEDS will be accessible at the institution- and aggregate-levels. At the institution-level, data will appear in the:

• College Navigator Website

• IPEDS Data Center

• IPEDS Data Feedback Reports At the aggregate-level, data will appear in:

• IPEDS First Looks

• IPEDS Table Library

• IPEDS Data Feedback Reports

• The Digest of Education Statistics

• The Condition of Education



## Data Reporting Instructions This report requests data on the cohort of full-time, first-time undergraduate students in your institution's Graduation Rates cohort as first reported in your 2011 GR reporting. Institutions are to report the status of these students as of 100% and 200% of normal time, so that 100% and 200% graduation rates can be calculated. 150% graduation rates were calculated in the 2011 data collection. Graduation Rates data reported on GR200 are NOT reported by race and ethnicity.Image description. Top of Page End of image description. A number of data elements are preloaded in this survey. Data elements 1-5 are preloaded based on responses to the 2011 GR data collection. These fields will not be able to be updated: Revised cohort, exclusions within 150%, adjusted cohort 150% (calculated as the difference between revised cohort and exclusions), and the number of cohort students who completed within both 100% and 150% of normal time. 100% and 150% graduation rates reported in 2011 will also be preloaded on this screen, and will not be able to be adjusted. In line 6, please indicate any additional exclusions to the cohort. This will include any additional students who left your institution between 150% and 200% of normal completion time(and have neither graduated nor transferred to another institution) because of one of the following documented reasons: 1. The student is deceased or is totally and permanently disabled and thus unable to return to school. 2. The student left school to serve in the armed forces or was called to active duty. (DO NOT include students already in the military who transfer to another duty station.) 3. The student left school to serve with a foreign aid service of the Federal Government, such as the Peace Corps. 4. The student left school to serve on an official church mission. NOTE: Students who leave the institution for one of the reasons noted in b, c, or d above, but return prior to the status date of August 31, 2012, may still be reported as exclusions. Line 7, 200% adjusted cohort, is a calculated value, and is the difference between the 150% adjusted cohort (line 3) and the exclusions reported in line 6. In line 8, report the number of students who completed within the period of 150% to 200% of normal time. Once you save the page, the total completers within 200% and the 200% graduation rate value will be calculated in the appropriate boxes on line 10. In line 9, report the number of students who are still enrolled at your institution as of 200% of normal time to completion of their program.

### Glossary date: 12/4/2012

Term Definition Adjusted cohort The result of removing any allowable exclusions from a cohort (or subcohort). For the Graduation Rates component, this is the cohort from which graduation and transfer-out rates are calculated; for the Fall Enrollment component, it is the cohort for calculating retention rate. Associate's degree An award that normally requires at least 2 but less than 4 years of full-time equivalent college work. Bachelor's degree An award (baccalaureate or equivalent degree, as determined by the Secretary, U.S. Department of Education) that normally requires at least 4 but not more than 5 years of full-time equivalent college -level work. This includes all bachelor's degrees conferred in a 5-year cooperative (work-study) program . A cooperative plan provides for alternate class attendance and employment in business, industry, or government; thus, it allows students to combine actual work experience with their college studies. Also includes bachelor's degrees in which the normal 4 years of work are completed in 3 years. Bachelor's or equivalent degree-seeking subcohort In the GR component of IPEDS, a cohort of students who were seeking a bachelor's or equivalent degree upon entry.
Exclusions Those students who may be removed (deleted) from a cohort (or subcohort). For the Graduation Rates and Fall Enrollment retention rate reporting, students may be removed from a cohort if they left the institution for one of the following reasons: death or total and permanent disability; service in the armed forces (including those called to active duty); service with a foreign aid service of the federal government, such as the Peace Corps; or service on official church missions.
First-time student (undergraduate) A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the undergraduate level . This includes students enrolled in academic or occupational programs . It also includes students enrolled in the fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college credits earned before graduation from high school).
Graduation rate The rate required for disclosure and/or reporting purposes under Student Right-to-Know Act. This rate is calculated as the total number of completers within 150% of normal time divided by the revised adjusted cohort. Graduation Rates (GR) This annual component of IPEDS was added in 1997 to help institutions satisfy the requirements of the Student Right-to-Know legislation. Data are collected on the number of students entering the institution as full-time, first-time, degree/certificate-seeking undergraduate students in a particular year (cohort), by race/ethnicity and gender; the number completing their program within 150 percent of normal time to completion; the number that transfer to other institutions if transfer is part of the institution's mission. Prior to 2007, institutions who offered athletically-related student aid were asked to report, by sport, the number of students receiving aid and whether they completed within 150 percent of normal time to completion. Now, these institutions only need to report a URL where the athletic data is located on their website, when available. GR automatically generates worksheets that calculate rates, including average rates over 4 years. Less than 2-year institution A postsecondary institution that offers programs of less than 2-years duration below the baccalaureate level. Includes occupational and vocational schools with programs that do not exceed 1800 contact hours .
Normal time to completion The amount of time necessary for a student to complete all requirements for a degree or certificate according to the institution's catalog. This is typically 4 years (8 semesters or trimesters, or 12 quarters, excluding summer terms) for a bachelor's degree in a standard term-based institution; 2 years (4 semesters or trimesters, or 6 quarters, excluding summer terms) for an associate's degree in a standard term-based institution; and the various scheduled times for certificate programs. Student Right-to-Know Act Also known as the "Student Right-to-Know and Campus Security Act" (P.L. 101-542), which was passed by Congress November 9, 1990. Title I, Section 103, requires institutions eligible for Title IV funding to calculate completion or graduation rates of certificate- or degree-seeking, full-time students entering that institution, and to disclose these rates to all students and prospective students. Further, Section 104 requires each institution that participates in any Title IV program and is attended by students receiving athletically-related student aid to submit a report to the Secretary of Education annually. This report is to contain, among other things, graduation/completion rates of all students as well as students receiving athletically-related student aid by race/ethnicity and gender and by sport, and the average completion or graduation rate for the four most recent years. These data are also required to be disclosed to parents, coaches, and potential student athletes when the institution offers athletically-related student aid. The Graduation Rates component of IPEDS was developed specifically to help institutions respond to these requirements. See Graduation Rates for the current description of data collected.
Subcohort A predefined subset of the initial cohort or the revised cohort established for tracking purposes on the Graduation Rates (GR) component of IPEDS. (e.g., bachelor's degree-seeking subcohort.) Transfer-out rate Total number of students who are known to have transferred out of the reporting institution within 150% of normal time to completion divided by the adjusted cohort. Transfer-preparatory program A program designed specifically to provide a student with the basic knowledge needed to transfer into a higher level program. For example, this may be the first 2 years of a baccalaureate level program for which the institution does not offer an award, or 2 years of undergraduate study needed for entrance into a first-professional program, or 1 or more years of undergraduate study needed for entrance into health services fields.

### 2012-13 Survey Materials > Narrative Edits 

### date: 12/4/2012 

### 200% Graduation Rates for less than 4-year institutions Edit specifications for the 2012-13 IPEDS Web-Based Data Collection Graduation Rates 200 (GRS200) Component Applicable to less-than-4 year institutions All screens must be completed in order to lock the survey. 200% completers In the GR200 component, report data on the cohort of full-time, first-time bachelor's degree-seeking undergraduate students in your institution's 2008 graduation rates cohort, as first reported in the 2011-2012 Graduation Rates survey. You must report the status of these students as of 200% of normal time so that 200% graduation rates may be calculated. In addition, the 100% and 150% graduation rates that were calculated in the 2011-2012 data collection are displayed for your reference. Several numbers on this screen are preloaded with your institution's responses from previous surveys. In addition to the existing information, you must report any Additional exclusions (between 151%-200% of normal time) (line 6) from the cohort, the Number of students in the cohort who completed a program within 151%-200% of normal time (line 8), and the number of students Still enrolled as of 200% of normal time to completion of their program. Based on the information provided, the system will calculate the following:

• Adjusted cohort 200% (line 7)

• Total completers within 200% of normal time (line 10)

• Graduation rates (for line 10) 

### The following edits will be performed on this screen:

• The Additional exclusions (line 6) must be greater than or equal to 0. Please contact the Help Desk if you need to revise your institution's preloaded cohort.

• The Additional exclusions (line 6) cannot exceed 5% of the original Revised cohort (line 1). Make sure that you are only reporting exclusions beyond those shown in Exclusions within 150% (line 2).

• The Number of students in the cohort who completed a program within 150%-200% of normal time (line 8) is expected to be greater than 0; otherwise an explanation is required.

• If the Number of students in the cohort who completed a program within 150% of normal time (line 5) is greater than 0, then Number of students in the cohort who completed a program between 151%- 200% of normal time (line 8) should be less than that value.

• The total of Still enrolled as of 200% of normal time (line 9) and Total completers within 200% of normal time (line 10) must be less than or equal to the Adjusted cohort 200% (line 7).

• If the Adjusted cohort 150% (line 3) is greater than or equal to 50, then the Gratuation rate calculated for line 10 should be less than the Graduation Rate calculated for line 5 plus 25%.