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Defense Finance and Accounting Service Providing payment services for the U.S. Department of Defense

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Homefoiaprivacyactrequest

## Freedom of Information Act (FOIA)

                          - Overview
                          - Information Required to Conduct a Search 
                          - Expedited Processing and Fees
                          - Submit a FOIA Request
                          - Frequently Asked Questions

## Privacy Act (PA)

                          - Overview
                          - Submit a Privacy Act Request 
                          - System of Records Notices (SORN)
                          - Privacy Impact Assessments (PIA)
                          - Frequently Asked Questions

## Other FOIA Information

                          - Subpoenas & Court Orders
                          - Request Records on behalf of an Individual other than Yourself
                          - State Agencies
                          - Public Liaison/Contact Us
                          - Reading Room

###  

### **SUBMIT A PRIVACY ACT REQUEST**

Only the individual to whom the record(s) pertain or their **legal representative** [with appropriate documentation] may submit a Privacy Act (PA) request. The information requested must be maintained within a System of Record in the custody of the Defense Finance and Accounting Service (DFAS) at the time of your submission. 
**ARE NOT REQUIRED TO**                        - Answer questions,
                        - Analyze data,
                        - Conduct research,
                        - Perform calculations or
                        - Create/compile records in response to a request.

 The Freedom of Information Act/Privacy Act (FOIA/PA) Office is not a repository for documents maintained or released by DFAS. Requests received in this office are forwarded to the functional area that has the responsibility for the subject matter requested. DFAS was established in 1991. We began processing DoD civilian payrolls in 1995 and the Department of Veterans’ Affairs in approximately 2006. Therefore, we do not have **ANY** records or information regarding individuals who were federal civilian employees prior to these years. Please direct your request to the **National Archives and Records Administration****.** Documents that may be requested includes pay records, debt records, tax forms, etc.

#### **DFAS DOES NOT REQUIRE A SPECIFIC FORM****TO MAKE A PRIVACY REQUEST; HOWEVER, YOUR SUBMISSION MUST CONTAIN THE BELOW INFORMATION** 

**Individual to Whom the Information Pertains**                        - Name
                        - Full Social Security number
                        - Contact Information (phone number, email address)
                        - Proof of Identify                            - Copy (front and back) of a valid, government issued photo ID
                          - OR
                          - A Notarized Statement that verifies your identity 

**Description of Requested Information**
                        - Be as specific and detailed as possible
                        - Search period - Start Date (Month/Year)  AND  End Date (Month/Year) 
                        - Form number (if known)
                        - DO NOT use ‘any and/or all...information’, dates of birth, enlistment or separation, etc.; these are not a searchable parameters

**Your Status for the Requested Period(s)**
                        - Federal Civilian Employee
                        - Military Service Member
**If you are/were a Federal Civilian Employee:**                        - Name of agency or agencies for which you works/worked 
                        - Dates of Employment for each agency

**If you are/were a Military Service Member**
                        - Branch of Service – Air Force, Army, Marine Corps, Navy, Space Force
                        - Component – Active Duty, Reserve, National Guard, Military Academy
                        - If you served in multiple branches/components, list  each  service period separately 

**If you are requesting Army Reserve or Army National Guard information that is datedprior to 1976, we also require:**
                        - Name(s) of the Major Command(s) you were assigned to during the requested period(s)
                        - Name(s) of the Unit(s) of Assignment for each command
                        - City/State for each Unit of Assignment
                        - Dates you served in each Unit
**To release your records to a third party (any person other than yourself) we require:**                        - Statement that specifically authorizes DFAS to release the records
                        - List of the records that are to be released
                        - Name, phone number, email address and postal address of the person/persons you are authorizing to receive your records

Email **dfas.foia@mail.mil**and Fax**(317) 275-0391**are the preferred submission methods. You may also submit **Online** or mail your request to the address below.

Defense Finance and Accounting ServiceCorporate CommunicationsFOIA/PA Adherence Division8899 East 56th StreetIndianapolis, IN 46249-0150

Page Updated March 6, 2024

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