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Defense Finance and Accounting Service Providing payment services for the U.S. Department of Defense

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-  Military Member		 
-  Retired Military & Annuitant		 
-  Civilian Employee		 
-  Contractor & Vendor		 

HomefoiaInformation Required to Conduct a Search

## Freedom of Information Act (FOIA)

                          - Overview
                          - Information Required to Conduct a Search 
                          - Expedited Processing and Fees
                          - Submit a FOIA Request
                          - Frequently Asked Questions

## Privacy Act (PA)

                          - Overview
                          - Submit a Privacy Act Request 
                          - System of Records Notices (SORN)
                          - Privacy Impact Assessments (PIA)
                          - Frequently Asked Questions

## Other FOIA Information

                          - Subpoenas & Court Orders
                          - Request Records on behalf of an Individual other than Yourself
                          - State Agencies
                          - Public Liaison/Contact Us
                          - Reading Room

### INFORMATION REQUIRED TO CONDUCT A SEARCH

#### **Description of Requested Records**

                        - Name of document, report or information; be as specific and detailed as possible. We must be able to determine what you are seeking
                        - Search Period - Start Date (Month/Year)  AND  End Date (Month/Year)
                        - Contract/Solicitation number (if applicable)
                        - Voucher or check number (if applicable)
                        - Complaint number (if applicable)
                        - If requesting emails, you must provide the complete email address(es) of the individual(s) concerned 
                        - Form number (if known)
                        - System name (if known)
                        - DO NOT request ‘any and/or all’ records; this is not a searchable parameter 
**Description of Requested Information **                        - Be as specific and detailed as possible
                        - Search period - Start Date (Month/Year)  AND  End Date (Month/Year) 
                        - Form number (if known)  
                        - DO NOT use ‘any and/or all...information’, dates of birth, enlistment or separation, etc.; these are not a searchable parameters 
**Individual to Whom the Information Pertains**                        - Name
                        - Full social security number
**Status of Individual to Whom the Information Pertains for the Requested Period(s)**                        - Federal Civilian Employee
                        - Military Service Member
**If Individual is/was a Federal Civilian Employee**                        - Name of agency or agencies for which the Individual works/worked 
**If Individual is/was a Military Service Member**                        - Branch of Service – Air Force, Army, Marine Corps, Navy, Space Force
                        - Component – Active Duty, Reserve, National Guard, Military Academy
                        - If individual served in multiple branches/components, list  each  service period separately 
                        - DFAS  does not  maintain  any  records for the  **Coast Guard**  
**If requesting Army Reserve or Army National Guard information that is datedprior to 1976, we also require:**                        - Name(s) of the Major Command(s) member was assigned to during the requested period(s)
                        - Name(s) of the Unit(s) of Assignment for each command
                        - City/State for each Unit of Assignment
                        - Dates member served in each Unit
**If the Individual to whom the records pertain is incapacitated and/or you are claiming Legal Representative status, we require 1 of the below documents as Proof of Guardianship:**                        - Court Appointment Documentation
                        - Power of Attorney
**If Individual to whom the records pertain is deceased, we require 1 of the below documents as Proof of Death: **                        - Certificate of Death 
                        - Coroner’s Report of Death 
                        - Funeral Director’s Signed Statement of Death
                        - Verdict of Coroner’s Jury
**dfas.foia@mail.mil**** (317) 275-0391 ****Online**
Page Updated February 13, 2024

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