DD Form 1351-2 Evacuation 

Travel Voucher Instructions

DFAS Rome TDY Travel Pay

Last Update: September 13, 2021
DD Form 1351-2 Evacuation Travel Voucher Instructions

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IMPORTANT: Civilian employees (not on TDY orders), dependents of both Service 

members and civilian employees, and approved escort for a dependent are authorized 

evacuation allowances when ordered/directed to leave location due to unusual 

emergency circumstances. The following information will assist you in claiming travel 

related expenses on your DD 1351-2 (May 2011) incurred during your evacuation and 

after arrival at your safe haven location.

• Block 1: 

o Select Electronic Funds Transfer (EFT).

Civilian Employees Only: Select Split Disbursement if you used a 

government travel card to pay for any expenses or to withdraw cash. Enter 

the balance of the card on the line next to the dollar ($) sign. 

• Block 2: 

o Enter the evacuee’s Last Name, First Name, and Middle Initial 

 Service Member’s Dependent: Enter spouse (if married) or eldest 

dependent’s name. 

 Civilian Employee not on TDY orders: Enter your name.

 Civilian employee on TDY orders: Enter spouse (if married) or eldest 

dependent’s name. 

• Block 3:

o Enter DEP (for dependent) or CIV (for civilian) 

• Block 4:

o Enter social security number for individual listed in box 2. 

• Block 5:

o Select Member/Employee if the voucher is for a civilian employee;

o Select Dependent(s) if the voucher is for either dependent(s) of Servicer 

member or dependent(s) of a civilian employee; 

o Select both Member/Employee and dependents if the voucher is for civilian 

employee and dependent(s).
DD Form 1351-2 Evacuation Travel Voucher Instructions

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• Block 6a-d:

o Enter home mailing address. NOTE: The authorized evacuee must reside 

in a mandatory evacuation location.

• Block 6e:

o Email Address: Use employee’s/sponsor's @mail.mil email address.

IMPORTANT: DFAS will communicate updates via the provided email. If 

no update is received, please check your junk email inbox or add 

dfas.rome.jft.mbx.iatssummary@mail.mil to you safe sender list. 

• Block 7: 

o Provide the best number for any questions/concerns pertaining to your 

voucher. Ensure the area code is included; if DSN, please indicate DSN 

before the phone number. 

• Block 8: 

o Enter Travel Authorization Number from box 22 on your DD1610 Orders.

• Block 9:

o Leave blank unless there was an advance provided.

• Blocks 10a-e:

o Leave blank, these blocks are for the Finance and Accounting Office use 

only.

• Block 11:

o Enter the Service member or civilian employee unit/organization.

• Block 12a-c:

 Select Accompanied, if you had authorized dependent(s) travel with you 

on the same dates to the same location(s) even if they traveled in a 

separate POC.

 Select Unaccompanied if you did not have dependents travel with you, if 

they traveled on different dates, if they traveled to different locations.
DD Form 1351-2 Evacuation Travel Voucher Instructions

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a. List all dependents that evacuated. Include first and last name. You do not 

need to include the individual listed in Box 2.

b. Include relationship of dependent to the Service member or civilian 

employee.

c. If the dependent is the Service member or civilian employee’s spouse 

include date of marriage. For all other dependents, include date of birth

• Block 13:

o This should be the same as the home address (blocks 6a-d). If evacuated 

from another area besides home, the Service member or civilian 

employee should confirm that they are authorized reimbursement. If so, 

list that location and ensure it is reflected in the order.

• Block 14:

o Select applicable response. 

• Block 15a: 

o Provide applicable dates for each stop. The travel dates must match the 

timeframe covered in the evacuation memo on the DD1610. There is no 

reimbursement authorized before or after these dates.
DD Form 1351-2 Evacuation Travel Voucher Instructions

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• Block 15b: 

o The first line is the home address that was evacuated (city, state, zip). 

o List the safe haven location(s) (city, state, zip) on the subsequent lines. 

Use multiple lines if you stayed at different locations on different dates.

o The last line should be back to the evacuated location or to designated 

location or new PDS, if applicable.

• Block 15c:

o When not utilizing a personal vehicle, most travelers use GP for 

Government Plane or CP for Commercial Plane. For all other travel, or 

travel/ to or from the airport, please use the applicable 2-digit mode of 

transportation: 

• Block 15d:

o Reason for Stop is TD at the Safe Haven location(s). Upon return to the 

home address, enter MC for Mission Complete.

• Block 15e:

o Add applicable lodging cost. A lodging receipt must be included to receive 

reimbursement. Lodging or room taxes are claimed separately as a 

reimbursable expense in block18. 

NOTE: 

• Service member’s dependents: Reimbursement for lodging is not 

authorized if staying with friends or relatives.

• Civilian Employee and dependents: Reimbursement for lodging 

is not ordinarily authorized if staying with friends or relatives, but 

may be approved if the traveler can substantiate an additional cost 

that the host incurred for providing lodging.

• Block 15f:

Only terminal mileage needs to be claimed (travel to/from airport, bus 

station, etc), the official distance for all other travel will be computed by 

DFAS.

First Digit: 

T - GTR/TKT or CBA

G - Government Transportation 

C - Commercial Transportation (Own expense) 

P - Privately Owned Conveyance (POC)

Second Digit: 

A - Automobile 

M - Motorcycle 

B - Bus 

P - Plane 

R - Rail 

V - Vessel 
DD Form 1351-2 Evacuation Travel Voucher Instructions

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• Block 16: 

o Select Own/Operate if driving your own vehicle or fully paying for the 

vehicle expenses.

o Select Passenger if you rode with someone else who paid for the vehicle 

expenses.

• Block 17:

o Select the duration of the travel / time gone from your home location.

• Block 18a:

o Enter the date of the expense.

• Block 18b:

o Enter authorized expenses. If applicable, include lodging / room taxes 

here. Do NOT list the following expenses:

 Gas (reimbursed separately under mileage)

 Food (reimbursed separately as per diem)

 Phone calls

 Pet expenses

 Credit card fees

 Laundry (included in the $5/day incidental expenses portion of per 

diem and are not reimbursed separately, even if expense exceeded 

$5/day).

• Block 18c:
DD Form 1351-2 Evacuation Travel Voucher Instructions

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o Enter the amount of the expense. 

• Block 18d

o Leave blank. If necessary, the supervisor or resource manager will enter 

adjustments.

• Block 19:

o Leave blank; not applicable for evacuations.

• Block 20a:

o Claimant Signature: The person whose name is listed in block 2 is

considered the “Claimant” and will need to either wet sign or digitally sign 

in this box. (If the Claimant is a minor child the Sponsor may sign on their 

behalf.)

• Block 20b:

o This box must contain the MONTH, DATE, and YEAR to be considered 

valid. Even if signed digitally this date MUST be filled out. IMPORTANT: 

The date of signature must be on or after the mission complete (MC) date.

• Block 20c:

o Typed or Hand-written name of the Reviewer. The reviewer is responsible 

to validate the DD1351-2 is completed correctly and the information is 

correct.

• Block 20d:

o Signature of the Reviewer listed in 20c.

• Block 20e:

o Telephone Number of the Reviewer listed in 20c.

• Block 20f:

o Date of Signature. The Signature date should be on or after the date of the 

Claimant’s signature.

• Block 21:

Approving Official signature is only required if authorizing an entitlement not 

included on the orders.
DD Form 1351-2 Evacuation Travel Voucher Instructions

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• Block 21a:

o Typed or Hand-written name of the Approving Official. 

• Block 21b:

o Signature of the Approving Official listed in 21a.

• Block 21c:

o Telephone Number of the Approving Official listed in 21a.

• Block 21d:

o Date of Signature. The Signature date should be on or after the date of the 

Approving Official signature.

• Block 22:

o Enter authorization on DD Form 1610, from block 19: ‘Accounting 

Citation’. 

• Blocks 23-28 Leave blank. 

IMPORTANT: Blocks 21-28: Leave blank, these blocks are for the Finance and 

Accounting Office use only.

• Block 29 (located on bottom or reverse): Enter any additional information, as 

applicable.

IMPORTANT: If at any time, additional space is needed, please use the DD1351-2C 

(continuation sheet) and include with the DD1351-2.