# L_2015255EN.01023601.xml

| 30.9.2015 | EN | Official Journal of the European Union | L 255/236 |
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30.9.2015

EN

Official Journal of the European Union

L 255/236

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RESOLUTION OF THE EUROPEAN PARLIAMENT

of 29 April 2015

with observations forming an integral part of the decision on discharge in respect of the implementation of the budget of the European Fisheries Control Agency for the financial year 2013

THE EUROPEAN PARLIAMENT,

| — | having regard to its decision on discharge in respect of the implementation of the budget of the European Fisheries Control Agency for the financial year 2013, |
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having regard to its decision on discharge in respect of the implementation of the budget of the European Fisheries Control Agency for the financial year 2013,

| — | having regard to Rule 94 of and Annex V to its Rules of Procedure, |
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having regard to Rule 94 of and Annex V to its Rules of Procedure,

| — | having regard to the report of the Committee on Budgetary Control and the opinion of the Committee on Fisheries (A8-0100/2015), |
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having regard to the report of the Committee on Budgetary Control and the opinion of the Committee on Fisheries (A8-0100/2015),

| A. | whereas, according to its financial statements, the final budget of the European Fisheries Control Agency (‘the Agency’) for the financial year 2013 was EUR 9 216 900; whereas the entire budget of the Agency derives from the Union budget; |
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A.

whereas, according to its financial statements, the final budget of the European Fisheries Control Agency (‘the Agency’) for the financial year 2013 was EUR 9 216 900; whereas the entire budget of the Agency derives from the Union budget;

| B. | whereas the Court of Auditors, in its report on the annual accounts of the European Fisheries Control Agency for the financial year 2013 (‘the Court's report’), has stated that it has obtained reasonable assurances that the Agency's annual accounts are reliable and that the underlying transactions are legal and regular; |
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B.

whereas the Court of Auditors, in its report on the annual accounts of the European Fisheries Control Agency for the financial year 2013 (‘the Court's report’), has stated that it has obtained reasonable assurances that the Agency's annual accounts are reliable and that the underlying transactions are legal and regular;

Follow-up of 2012 discharge

Follow-up of 2012 discharge

| 1. | Notes from the Court's report that regarding one comment made in the Court's 2011 report and marked as ‘Ongoing’ in the Court's 2012 report, corrective actions were taken and that comment is now marked in the Court's 2013 report as ‘Completed’; notes furthermore that for the two comments made in the Court's 2012 report, corrective actions were also taken and one comment is now marked as ‘Completed’ and the other one as ‘Not Applicable’; |
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1.

Notes from the Court's report that regarding one comment made in the Court's 2011 report and marked as ‘Ongoing’ in the Court's 2012 report, corrective actions were taken and that comment is now marked in the Court's 2013 report as ‘Completed’; notes furthermore that for the two comments made in the Court's 2012 report, corrective actions were also taken and one comment is now marked as ‘Completed’ and the other one as ‘Not Applicable’;

| 2. | Acknowledges from the Agency that it has put in place a carry forward forecast procedure with the aim of reducing the level of carry-overs; calls on the Agency to continue to look for ways to reduce the level of carry-overs and to avoid any unplanned ones; |
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2.

Acknowledges from the Agency that it has put in place a carry forward forecast procedure with the aim of reducing the level of carry-overs; calls on the Agency to continue to look for ways to reduce the level of carry-overs and to avoid any unplanned ones;

| 3. | Acknowledges from the Agency that information on the impact of its activities on Union citizens is provided on its website, mainly through the yearly publication of strategic documents such as its annual activity report or the results of controls and inspection campaigns; notes that the Agency is currently developing a new website in order to increase visibility and transparency; |
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3.

Acknowledges from the Agency that information on the impact of its activities on Union citizens is provided on its website, mainly through the yearly publication of strategic documents such as its annual activity report or the results of controls and inspection campaigns; notes that the Agency is currently developing a new website in order to increase visibility and transparency;

| 4. | Acknowledges from the Agency that it continuously assesses new possibilities to develop synergies with other agencies such as the service level agreement for sharing the internal audit capability, coordination of training courses and ex post controls with other agencies located in Spain and Portugal; notes furthermore that the Agency is currently assisting the European Maritime Safety Agency (EMSA) with an extra connection to ‘S-TESTA’ and is looking to have its external website hosted on EMSA's secondary IT site; takes note of the collaboration between the Agency and EMSA on the joint project of the anti-piracy monitoring service (MARSURV-1); |
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4.

Acknowledges from the Agency that it continuously assesses new possibilities to develop synergies with other agencies such as the service level agreement for sharing the internal audit capability, coordination of training courses and ex post

Budget and financial management

Budget and financial management

| 5. | Notes that budget monitoring efforts during the financial year 2013 resulted in a budget implementation rate of 98,64 % and that the payment appropriations execution rate was 83,85 %; acknowledges from the Court's report that the high overall level of committed appropriations indicates that commitments are being made in a timely manner; |
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5.

Notes that budget monitoring efforts during the financial year 2013 resulted in a budget implementation rate of 98,64 % and that the payment appropriations execution rate was 83,85 %; acknowledges from the Court's report that the high overall level of committed appropriations indicates that commitments are being made in a timely manner;

Commitments and carry-overs

Commitments and carry-overs

| 6. | Notes with concern that the level of committed appropriations carried over to 2014 was high at 38 % for Title II (administrative expenditure) and 43 % for Title III (operating expenditure); notes from the Agency's reply that Title II carry-overs were in part due to amount and timing of possible payments for retroactive salary adjustments for 2011 and 2013, which was clarified in November 2013; acknowledges from the Court's report that Title III carry-overs resulted mainly from the large number of IT projects that were either launched or ongoing during 2013; |
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6.

Notes with concern that the level of committed appropriations carried over to 2014 was high at 38 % for Title II (administrative expenditure) and 43 % for Title III (operating expenditure); notes from the Agency's reply that Title II carry-overs were in part due to amount and timing of possible payments for retroactive salary adjustments for 2011 and 2013, which was clarified in November 2013; acknowledges from the Court's report that Title III carry-overs resulted mainly from the large number of IT projects that were either launched or ongoing during 2013;

Procurement and recruitment procedures

Procurement and recruitment procedures

| 7. | Acknowledges from the Agency that its Administrative Board adopted a Multiannual Staff Policy Plan 2015-2017 in March 2014, in line with the Commission's guidelines; observes that as of 31 December 2013, the Agency had 68 authorised posts in its establishment plan, consisting of temporary agents, contractual agents and seconded national experts, of which 65 posts were filled; |
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7.

Acknowledges from the Agency that its Administrative Board adopted a Multiannual Staff Policy Plan 2015-2017 in March 2014, in line with the Commission's guidelines; observes that as of 31 December 2013, the Agency had 68 authorised posts in its establishment plan, consisting of temporary agents, contractual agents and seconded national experts, of which 65 posts were filled;

Prevention and management of conflicts of interests and transparency

Prevention and management of conflicts of interests and transparency

| 8. | Acknowledges from the Agency that its comprehensive policy on the prevention and management of conflicts of interests was adopted by its Administrative Board in October 2014 and is publicly available on its website; calls on the Agency to inform the discharge authority about the concrete outcome of that policy and to provide a track record of cases by the end of June 2015; |
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8.

Acknowledges from the Agency that its comprehensive policy on the prevention and management of conflicts of interests was adopted by its Administrative Board in October 2014 and is publicly available on its website; calls on the Agency to inform the discharge authority about the concrete outcome of that policy and to provide a track record of cases by the end of June 2015;

| 9. | Observes that that policy imposes the obligation to publish only the declarations of interests of the members of the Administrative Board, the Executive Director and the Heads of Unit but not their CVs, whose publication is made on a voluntary basis; notes from the Agency that that obligation does not apply to the members of its Advisory Board, whose independence should also be ensured; calls on the Agency to revise that policy and publish the CVs of the Executive Director, Heads of Units and members of the Administrative Board on a mandatory basis; calls on the Agency to publish also the CVs and declarations of interests of the members of the Advisory Board in order to contribute to bigger transparency; |
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9.

Observes that that policy imposes the obligation to publish only the declarations of interests of the members of the Administrative Board, the Executive Director and the Heads of Unit but not their CVs, whose publication is made on a voluntary basis; notes from the Agency that that obligation does not apply to the members of its Advisory Board, whose independence should also be ensured; calls on the Agency to revise that policy and publish the CVs of the Executive Director, Heads of Units and members of the Administrative Board on a mandatory basis; calls on the Agency to publish also the CVs and declarations of interests of the members of the Advisory Board in order to contribute to bigger transparency;

Internal audit

Internal audit

| 10. | Notes that the Commission's Internal Audit Service (IAS) carried out an audit with the objective to assess the adequacy of design and effective application of the internal control system (ICS) with regard to the Strategic Planning of Joint Deployments as implemented by the Agency; acknowledges that the IAS found the ICS in place as providing reasonable assurance regarding the achievement of the business objectives for the Strategic Planning of Joint Deployments; |
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10.

Notes that the Commission's Internal Audit Service (IAS) carried out an audit with the objective to assess the adequacy of design and effective application of the internal control system (ICS) with regard to the Strategic Planning of Joint Deployments as implemented by the Agency; acknowledges that the IAS found the ICS in place as providing reasonable assurance regarding the achievement of the business objectives for the Strategic Planning of Joint Deployments;

| 11. | Acknowledges that the IAS followed up the implementation of its earlier recommendations to the Agency through a desk review and that it found no critical or very important recommendations open as of 31 December 2013; |
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11.

Acknowledges that the IAS followed up the implementation of its earlier recommendations to the Agency through a desk review and that it found no critical or very important recommendations open as of 31 December 2013;

Other comments

Other comments

| 12. | Acknowledges the quality and importance of the tasks carried out by the Agency and welcomes its effectiveness, its consistency and the excellent results achieved since it was set up; |
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12.

Acknowledges the quality and importance of the tasks carried out by the Agency and welcomes its effectiveness, its consistency and the excellent results achieved since it was set up;

| 13. | Emphasises the importance of the Agency's role in the implementation of the common fisheries policy and in achieving the objectives thereof, particularly in light of the landing obligation and demands in terms of the monitoring, control and surveillance of fisheries activities; |
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13.

Emphasises the importance of the Agency's role in the implementation of the common fisheries policy and in achieving the objectives thereof, particularly in light of the landing obligation and demands in terms of the monitoring, control and surveillance of fisheries activities;

| 14. | Calls on the Agency to ensure that control activities are suitably coordinated and structured in all Member States; |
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14.

Calls on the Agency to ensure that control activities are suitably coordinated and structured in all Member States;

| 15. | Refers, for other observations of a cross-cutting nature accompanying its decision on discharge, to its resolution of 29 April 2015 (1) on the performance, financial management and control of the agencies. |
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15.

Refers, for other observations of a cross-cutting nature accompanying its decision on discharge, to its resolution of 29 April 2015 (1

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(1)  Texts adopted of that date, P8_TA(2015)0130 (see page 431 of this Official Journal).

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