PAPERWORK REDUCTION ACT SUBMISSION SUPPORTING STATEMENT

Annual Mandatory Collection of Elementary and Secondary

Education Data through EDFacts

December 2012

Attachment C

EDFacts Data Set

Changes from SY 2012-13

Revised based on 60-day public comments.
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-2

INTRODUCTION

This attachment lists the changes between the EDFacts data set used for school year (SY) 2012-

13 and the data set proposed for clearance for SYs 2013-14, 2014-15, and 2015-16. In order to 

see the comprehensive proposed collection, please review the B attachments. Part One of 

this attachment contains the changes that were included during the 60-day public comment 

period, plus changes that were made in response to public comments received. This section has 

been reorganized in an attempt to address the areas of confusion that were noted in the public 

comments received. All changes (additions, revisions, deletions) are now listed together under 

the stewarding program office. Part Two of this document outlines additional changes that were 

not included in the package for the 60-day public comment period but are being proposed in 

order to align EDFacts with other collections (e.g. the Consolidated State Performance Report), 

streamline data collection, or improve internal data usage. The tables below provide a quick 

reference to each section.

Part One

Section Page

EDFacts, General C-3

 EDFacts: Age/Grade Categories C-3

NCES: Non-Fiscal Common Core of Data C-3

 NCES: Free and Reduced Price Lunch C-3

 NCES: LEA Students Sent and Received C-4

 NCES: Virtual School Status C-5

Office of Civil Rights C-6

 Civil Rights Data Collection (CRDC) C-6

Office of Elementary and Secondary Education C-6

 OESE: Education Technology C-6

 OESE: Limited English Proficient Students and Title III of ESEA C-9

 OESE: Migrant Education Program C-12

Office of Innovation and Improvement C-18

 OII: Charter Schools Program C-18

Office of Special Education Programs C-22

 OSEP: IDEA Part B, Section 618, Table 8 C-22

Part Two

Section Page

Office of Elementary and Secondary Education C-23

 OESE: Accountability and Reporting Provisions of ESEA C-23

 OESE: Neglected or Delinquent Program C-25

 OESE: School Improvement Grant Program C-30

 OESE: Title I Program (Non-Accountability Provisions) C-30
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-3

PART ONE

EDFACTS, GENERAL

EDFACTS: AGE/GRADE CATEGORIES

As programs that bridge secondary and postsecondary education grow, there is a need to 

properly account for the enrollment and achievement of high school students who have 

successfully completed the grade 12 school year, or a 4th year of high school, but continue in 

high school to take college credit courses. To provide more complete and accurate reporting of 

student enrollment and grades offered, the permitted value “13/Postgraduate” for the Grade 

Level and Grade/Age data categories was replaced with “Grade 13.” This change has resulted in 

several of the Grade Level and Grade/Age data categories being revised and one new category

created. To see the changes and the impacted data groups, go to Attachment B-4, pages 6-9 for a 

full listing of the Age and Grade categories. For a detailed explanation of the proposed Grade 13 

permitted value, including the definition, see the membership section of Attachment E.

NATIONAL CENTER FOR EDUCATION STATISTICS: 

NON-FISCAL COMMON CORE OF DATA

NCES: FREE AND REDUCED-PRICE LUNCH

Given recent changes in the National School Lunch Program, particularly the addition of the 

Community Eligibility Option, the quality of Free and Reduced-Price Lunch (FRPL) data in its 

effectiveness as a proxy for poverty is declining. ED has engaged in a number of discussions 

with the U.S. Department of Agriculture (USDA) to understand the new provisions and their 

impact on the FRPL data. We have confirmed with USDA that the proposed data are not 

currently collected at the school level. To better understand the data reported by state educational 

agencies (SEAs), ED is proposing the addition of the following data group. Note: This 

proposed data group has been revised based on comments received during the 60-day public 

comment period.

NEW

Group Name: NSLP status DG: TBD

Section Education Unit

Definition An indication of the participation by a school in the National School 

Lunch Program. 

Permitted Values  Yes, participating without using any Provision or the CEO

 Yes, under Provision 1

 Yes, under Provision 2
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-4

 Yes, under Provision 3

 Yes, under Community Eligibility Option (CEO)

 No

Reporting Period October 31

Reporting Levels School  LEA  State 

Grand Total (Education 

Unit Total)



Comment

File Specification # TBD

STEWARD: NCES

In response to comments received during the 60-day public comment period, the following data groups 

will NOT be added to EDFacts:

 Directly certified students

 Free and reduced price lunches served

NCES: LEA STUDENTS SENT AND RECEIVED 

Originally proposed as “Students for whom tuition is paid (tuition-out)” and “Students for whom 

tuition is received (tuition-in),” these data groups have been revised based on comments received 

during the 60-day public comment period. In order to better understand the delivery of education 

services and to more accurately calculate per pupil expenditures, ED is proposing the addition of

the revised data groups to determine the number of students who are sent to or received by an 

LEA. These additional counts should improve ED’s ability to reconcile differences between 

LEA membership (students for whom the LEA receives funding) and an LEA’s aggregated 

school membership (students served in schools).

NEW

Group Name: Students sent to schools outside the LEA (students sent) DG: TBD

Section Students

Definition The number of students for whom the LEA is financially

responsible, but who are educated in schools outside of the LEA. 

Permitted Values  Integer

Reporting Period October 1

Reporting Levels School  LEA  State 

Grand Total (Education 

Unit Total)



Comment These are students included in the sending LEA’s reported 

membership, but not in the membership of any of the sending LEA’s 

own schools.
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-5

File Specification # TBD 

STEWARD: NCES

NEW

Group Name: Students received from other LEAs (students received) DG: TBD

Section Students

Definition The number of students from other LEAs who are educated in 

schools in the reporting LEA.

Permitted Values  Integer

Reporting Period October 1

Reporting Levels School  LEA  State 

Grand Total (Education 

Unit Total)



Comment These students are included in the sending LEA’s reported 

membership, but not in the membership of any of the sending LEA’s 

own schools. They are not included in the receiving LEA’s reported 

membership, but are included in the membership of the receiving 

LEA’s school where they are instructed.

File Specification # TBD

STEWARD: NCES

NCES: VIRTUAL SCHOOL STATUS

The provision of virtual education is rapidly evolving. A school’s status as a “virtual only” 

school could have a major impact on its allocations of resources, teacher and student 

relationships, and numerous other variables. Many traditional measures of school progress may

make no sense for a virtual school, whose student composition and size may change radically 

from year to year. In order to accurately track changes and evaluate validity of certain schoollevel indicators, ED is proposing the addition the following data group denoting virtual school 

status that will be used to designate schools reported in the school-level directory file as virtual 

schools. Note: This proposed data group has been revised based on comments received during 

the 60-day public comment period.

NEW

Name DG Source Level(s)

Virtual school status TBD SEA School
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-6

Definition: A public school that offers only instruction in which students and teachers are 

separated by time and/or location, and interaction occurs via computers and/or 

telecommunications technologies. A virtual school generally does not have a physical facility

that allows students to attend classes on site.

Code Set:

 Yes

 No

. 

OFFICE OF CIVIL RIGHTS

CIVIL RIGHTS DATA COLLECTION (CRDC)

The Civil Rights Data Collection (CRDC) will no longer be cleared as part of the EDFacts

collection. Beginning with the SY 2013-14 survey, the CRDC will be cleared as a separate data 

collection. 

OFFICE OF ELEMENTARY AND SECONDARY EDUCATION

OESE: EDUCATION TECHNOLOGY

The following data groups will be deleted from the EDFacts data set. 

DELETED

Group Name: 8th grade technology literacy table DG: 650

Section Student

Definition The unduplicated number of 8th graders in each local education 

agency (LEA) evaluated for technology literacy under the LEA’s 

methodology as defined by the state at the end of 8th grade 

(according to Title II, Part D, Section 2402 of ESEA as amended).

Permitted Values  Integer

Reporting Period By the End of the School Year

Reporting Levels School  LEA  State		

Grand Total 

(Education Unit Total)



Comment States determine the evaluation method. Examples of evaluation 

methods are teacher assessment through direct observation and 

statewide technology assessments.

File Specification # X/N117
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-7

CATEGORY SET DESCRIPTION

Category Set A  Technology Literacy Status

STEWARD: OESE / SSTP

DELETED

Group Name: Internet access table DG: 744

Section Education Unit

Definition The unduplicated number of computers and other devices (internet 

mobile devices, portable media players, interactive tablets, 

interactive whiteboards, netbooks, e-book tools, and all other devices 

that can connect to the internet) connected to the internet and used 

primarily by students for instructional purposes that are provided by

the school or LEA.

Permitted Values  Integer

Reporting Period October 1

Reporting Levels School  LEA  State		

Grand Total 

(Education Unit Total)



Comment Do not include computers used primarily for testing or 

administrative purposes. Do not include peripherals, such as 

printers. 

File Specification # X/N162

CATEGORY SET DESCRIPTION

Category Set A  Equipment

 Internet Access

STEWARD: OESE / SSTP

DELETED

Group Name: Integrated technology status DG: 524

Section Education Unit

Definition An indication of the extent to which the district has effectively and 

fully integrated technology, as defined by the state.

Permitted Values  Developing

 Approaching

 Meets

 Fully integrated

 Not required to report

Reporting Period Beginning of School Year

Reporting Levels School		 LEA		 State		
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-8

Grand Total (Education 

Unit Total)



Comment Report for LEAs that receive at least $25,000 in funds under Title 

IID Catalog of Federal Domestic Assistance (CFDA 84.318, 

Enhancing Education through Technology). 

File Specification # X/N131

Developing Limited use of technology; a few applications are used by staff and 

students; those who do use technology are experimenting and using 

it mostly for automation; student technology integration elements 

and or district goals for technology integration are largely unmet.

Approaching Moderate use of technology by a fair number of staff and students; 

most teachers and students are learning how to integrate technology

and a few staff and students are at a high level of practice and 

integration; some technology integration elements and/or district 

goals for technology are being met.

Meets Many staff and students make use of a number of different 

technologies and applications and some are at a high level of 

integration; the minimum elements of integration and minimum 

goals for curricular integration and staff development are being met.

Fully integrated Most staff and students are at a high level of understanding and 

practice; most of the goals for curricular integration and most 

elements for student integration are being exceeded.

STEWARD: OESE/SSTP
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-9

DELETED

Group Name: Personnel skilled in technology (headcount) table DG: 526

Section Staff

Definition The unduplicated headcount of school personnel assessed against the 

standards-based performance profiles of technology user skills as 

defined by the state.

Permitted Values  Integer

Reporting Period Beginning of School Year

Reporting Levels School  LEA  State		

Grand Total 

(Education Unit Total)



Comment Report for LEAs that receive at least $25,000 in funds under Title 

IID Catalog of Federal Domestic Assistance (CFDA 84.318, 

Enhancing Education through Technology). 

File Specification # X/N071

CATEGORY SET DESCRIPTION

Category Set A  Technology Skills

 Staff Category (Technology)

STEWARD: OESE / SSTP

OESE: LIMITED ENGLISH PROFICIENT STUDENTS AND TITLE III OF ESEA

In order to collect data that will be more widely used by program offices, ED is proposing 

removing the school level collection from DG 123, LEP students in LEP program table, and 

adding a school level collection to DG 678, LEP enrolled table. 

REVISED

Group Name: LEP students in LEP program table DG:	123

Section Student

Definition The unduplicated number of limited English proficient (LEP) 

students enrolled in English language instruction educational 

programs designed for LEP students.

Permitted Values  Integer 

Reporting Period October 1 

Revised Reporting 

Levels

School		 LEA 		 State		

Grand Total (Education 

Unit Total)


Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-10

Comment This includes students served through ESEA Title III and students 

receiving LEP services through other programs designed for LEP 

students. Category set B does not include all students.

File Specification # 046

CATEGORY SET DESCRIPTION

Category Set A  Racial Ethnic

 Sex (Membership)

Category Set B  Disability Status (Only)

 Sex (Membership)

SUBTOTALS DESCRIPTION

Subtotals 1  Sex (Membership)

STEWARD: NCES

REVISED

Group Name: LEP enrolled table DG: 678

Section Student

Definition The unduplicated number of LEP students enrolled in an 

elementary or secondary school at any time during the school year.

Permitted Values  Integer

Reporting Period School Year

Revised Reporting 

Levels

School		 LEA  State		

Grand Total (Education 

Unit Total)



Comment

File Specification # 141

CATEGORY SET DESCRIPTION

Revised Category Set A  Grade Level (Basic w/13)

Revised Category Set B  Language (Native)

STEWARD: OESE/Title III

Also, in response to a public comment concerning the collection of native language rather than 

home language, ED proposes the following new category to replace the category Language 

(Home): 
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-11

NEW

Category Name: Language (Native) Steward: OESE/Title 

III

Comments EDFacts previously collected students’ home language under the 

“Language (Home)” category. SEAs do not need to change their data 

definitions for this category. SEAs may continue to report the same home 

language data for this category under option B in the category definition. 

The definition below was derived from the statutory definition of native 

language: “The term native language, when used with reference to an 

individual of limited English proficiency, means (A) the language normally

used by such individual; or (B) in the case of a child or youth, the language 

normally used by the parents of the child or youth.”

Definition The term native language means (A) the language normally used by such 

individual; or (B) the language normally used by the parents of the child or 

youth.

Permitted Values

 Any language in the ISO 639-2 language codes

EDEN Data 

Groups

 519 Immigrant table 

 678 LEP enrolled table

DELETED

Category Name: Language (Home) Steward: OESE

Comments The home language is not necessarily the student’s native language.

Definition The name of the specific language or dialect that students use to 

communicate at home. 

Permitted Values

 Any language in the ISO 639-2 language codes

EDEN Data 

Groups

 519 Immigrant table 

 678 LEP enrolled table
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-12

OESE: MIGRANT EDUCATION PROGRAM

In order to have a more focused data collection for the Migrant Education Program (MEP), ED is 

proposing one new data group, one new category, several data group and category revisions, and 

the deletion of two data groups. 

NEW

Group Name: MEP students priority for services table DG: TBD

Section Student

Definition The cumulative unduplicated number of participating migrant 

students who received instructional or support services in a Migrant 

Education Program (MEP) and were classified as having a priority 

for services.

Permitted Values  Integer

Reporting Period Performance Period (9/1 to 8/31)

Reporting Levels School  LEA  State 

Grand Total 

(Education Unit Total)



Comment Do not include students served by schoolwide programs that 

consolidate MEP funds.

File Specification # TBD

CATEGORY SET DESCRIPTION

Category Set A  Age/Grade (w/o under 3)

 MEP Session Type

STEWARD: OESE / OME

NEW

Category Name: Referral Status Steward: OESE/OME

Comments

Definition An indication that an educational or educationally-related service was 

received.

Permitted Values

 Received service from referral

EDEN Data 

Groups

 634 Migrant students eligible 12-month table

REVISED

Group Name: MEP personnel (headcount) table DG: 625

Section Staff
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-13

Definition The unduplicated headcount of staff whose salaries are paid by the 

Title I, Part C Migrant Education Program (MEP) of ESEA as 

amended.

Permitted Values  Integer

Reporting Period Performance Period (9/1 to 8/31)

Reporting Levels School  LEA  State		

Grand Total 

(Education Unit Total)



Comment Do not include staff employed in schoolwide programs that 

consolidate MEP funds. Category set B collects data for the 

performance period (9/1 to 8/31).

File Specification # 065

CATEGORY SET DESCRIPTION

Category Set A  MEP Session Type

 Staff Category (MEP)

NEW Category Set B  Staff Category (MEP)

STEWARD: OESE/OME

REVISED

Group Name: MEP services table DG: 684

Section Student

Definition The number of participating migrant children who receive services 

funded by MEP.

Permitted Values  Integer

Reporting Period Performance Period (9/1 to 8/31)

Reporting Levels School  LEA  State		

Grand Total (Education 

Unit Total)



Comment

File Specification # 145

CATEGORY SET DESCRIPTION

Revised

Category Set A

 Age/Grade (w/o13)

 MEP Services

STEWARD: OESE/OME

REVISED

Group Name: MEP students eligible and served 

summer/intersession table

DG: 635
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-14

Section Student

Definition The cumulative unduplicated number of eligible migrant students 

served by a Migrant Education Program (MEP) during the 

summer/intersession term.

Permitted Values  Integer

Reporting Period Summer and Intersession Terms during the Performance Period

(9/1 to 8/31)

Reporting Levels School  LEA  State		

Grand Total (Education 

Unit Total)



Comment This is the category 2 count. 

File Specification # 122

CATEGORY SET DESCRIPTION

Revised Category Set A  Age/Grade (w/o13 and BT3) 

STEWARD: OESE/OME

REVISED

Group Name: MEP students served 12-month table DG: 102

Section Student

Definition The cumulative unduplicated number of participating migrant 

students who received instructional or support services in a Migrant 

Education Program (MEP).

Permitted Values  Integer

Reporting Period Performance Period (9/1 to 8/31)

Reporting Levels School  LEA  State		

Grand Total 

(Education Unit Total)



Comment Do not include students in schoolwide programs that consolidate 

MEP funds.

File Specification # 054

CATEGORY SET DESCRIPTION

Category Set A  Age/Grade (w/o13)

NEW Category Set B  Age/Grade (w/o13 and BT3)

 Migrant Priority for Services (Only)

NEW Category Set C  Age/Grade (w/o13 and BT3)

 Continuation (Only)

STEWARD: OESE/OME
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-15

REVISED

Group Name: Migrant students eligible 12-month table DG: 634

Section Student

Definition The cumulative unduplicated number of eligible migrant students.

Permitted Values  Integer

Reporting Period Performance Period (9/1 to 8/31)

Reporting Levels School  LEA  State		

Grand Total (Education 

Unit Total)



Comment Includes migrant students regardless of whether they participated in 

MEP services. Children from ages 3 through 21 will be used for the 

category 1 count.

File Specification # 121

CATEGORY SET DESCRIPTION

Category Set A  Age/Grade (w/o13) 

 Racial Ethnic 

Category Set B  Age/Grade (w/o 13 and BT3) 

 Migrant Priority for Services (Only)

Category Set C  Age/Grade (w/o 13 and BT3) 

 LEP Status (Only

Category Set D  Age/Grade (w/0 13)

 Disability Status (Only)

Revised Category Set E  Age/Grade (w/o 13)

 Mobility Status (12 months)

Category Set F  Age/Grade (w/o 13)

 Mobility Status (Regular School Year)

NEW Category Set G  Age/Grade (w/o 13)

 Referral Status

SUBTOTALS DESCRIPTION

Subtotals 1  Age/Grade (w/o 13)

STEWARD: OESE/OME
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-16

REVISED

Category Name: MEP Services Steward: OESE/OME

Comments

Definition The type of services received by participating migrant students in the 

migrant education program (MEP). 

Permitted Values

Revised  Counseling services 

 High school accrual 

 Instructional services 

 Mathematics instruction 

 Reading instruction 

 Support services

EDEN Data 

Groups

 684 MEP services table

REVISED

Category Name: Mobility Status (12 months) Steward: OESE/OME

Comments

Revised

Definition

An indication that the qualifying arrival date (QAD) occurred within 12 

months from the last day of the performance period.

Permitted Values

Revised  Within 12 months

EDEN Data 

Groups

 634 Migrant students eligible 12-month table

REVISED

Category Name: Mobility Status (Regular School Year) Steward: OESE/OME

Comments

Revised

Definition

An indication of whether the qualifying arrival date (QAD) occurred during 

the performance period’s regular school year.

Permitted Values

Revised!  Within a regular school year

EDEN Data 

Groups

 634 Migrant students eligible 12-month table
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-17

REVISED

Category Name: Staff Category (MEP) Steward: OESE/OME

Comments

Definition Titles of employment, official status, or rank of staff working in the 

Migrant Education Program (MEP).

Permitted Values

Revised  Counselors 

 Paraprofessionals – Qualified

 Paraprofessionals – Not qualified

 Records transfer staff 

 Recruiters 

 Administrators

 Teachers

EDEN Data 

Groups

 515 MEP personnel (FTE) table 

 625 MEP personnel (headcount) table

DELETED

Group Name: MEP students served regular school year table ID: 636

Section Student

Definition The cumulative unduplicated number of participating migrant 

students who received instructional or supporting services in a

Migrant Education Program (MEP).

Permitted Values  Integer

Reporting Period Regular School Year

Reporting Levels School  LEA  State		

Grand Total 

(Education Unit Total)



Comment Do not include students served by schoolwide programs that 

consolidate MEP funds.

File Specification # X/N123

CATEGORY SET DESCRIPTION

Category Set A  Age/Grade (All)

Category Set B  Age/Grade (w/o under 3)

 Migrant Priority for Services (Only)

Category Set C  Age/Grade (w/o under 3)

 Continuation (Only)

STEWARD: OESE / OME
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-18

DELETED

Group Name: MEP students served summer/intersession table ID: 637

Section Student

Definition The cumulative unduplicated number of participating migrant 

students who received instructional or support services in a Migrant 

Education Program (MEP) during the summer/intersession term.

Permitted Values  Integer

Reporting Period Program Year 9/1 to 8/31

Reporting Levels School  LEA  State		

Grand Total 

(Education Unit Total)



Comment Do not include students served by schoolwide programs that

consolidate MEP funds.

File Specification # X/N124

CATEGORY SET DESCRIPTION

Category Set A  Age/Grade (All)

Category Set B  Age/Grade (w/o under 3)

 Migrant Priority for Services (Only)

Category Set C  Age/Grade (w/o under 3)

 Continuation (Only)

STEWARD: OESE / OME

OFFICE OF INNOVATION AND IMPROVEMENT

 OII: CHARTER SCHOOL PROGRAM

The Charter School Program (CSP) has made significant progress in obtaining reliable data 

needed to respond to questions related to statutory requirements and the study of charter schools; 

however, sufficient authorizer data are not currently available to the CSP through EDFacts. 

Authorizer data are important to assist ED with the development of program policy, guidance, 

and technical assistance for grant administration. Charter school authorization is also at the crux 

of any efforts to expand and ensure high-quality public school choice options through public 

charter schools because charter school authorizers are the public entities primarily responsible 

for initial charter authorizations, on-going monitoring and oversight, and charter renewal and 

closure decisions. 

ED is proposing the creation of a Charter Authorizer Roster (or directory) through EDFacts that 

would include the following changes and new data groups: 
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-19

 Change DG27, Charter status, by dropping the LEA level. Instead, in the directory file, 

charter districts will be identified using the agency type of “charter district.” In addition, 

charter districts will provide information on LEA type (DG 653), which was first 

collected in SY 2012-13 and is shown below. This data group will be moved to the 

directory file beginning with SY 2013-14.

 Collect directory data groups related to charter authorizers. 

In addition to the changes related to LEA charter status and charter authorizers, four data groups 

that were approved for collection beginning with SY 2010-11 but were never implemented 

within the EDFacts collection system will be removed from the EDFacts data set.

Listed below are the specific changes. For additional information, see Attachment B-1.

REVISED

Name DG ID Source Level(s)

Charter status 27 SEA School

Definition: An indication of whether the school provides free public elementary and/or 

secondary education to eligible students under a specific charter granted by the state legislature 

or other appropriate authority and designated by such authority to be a charter school.

Permitted Values: 

 Yes

 No

 NA

REVISED

Name DG ID Source Level(s)

Charter LEA status 653 SEA LEA

Definition: The status of a charter district as an LEA for purposes of federal programs.

Permitted Values: 

 NA – State does not have charters or state does not permit charter LEAs

 Not a charter district – State has charter LEAs but this LEA is not a charter LEA.

 Charter district which is an LEA for programs authorized under IDEA, ESEA and Perkins 

 Charter district which is an LEA for programs authorized under ESEA and Perkins but 

not under IDEA

 Charter district which is an LEA for programs authorized under IDEA but not under 

ESEA and Perkins

 Charter district which is not an LEA for any federal program
Attachment C

EDFacts Data Set for School Years 2013-14, 2014-15, and 2015-16

Page	C-20

NEW

Name DG Definition

Charter authorizer name TBD The full legally accepted name of the Authorized Public 

Chartering Agency that currently oversees the charter school.

NEW

Name DG Definition

Charter school authorizer 

identifier (state) TBD The identifier assigned to a charter school authorizer by the SEA.

Collect the standard contact information for authorizers. 

NEW

Name DG Definition

Address location TBD

The set of elements that describes the physical location of the 

charter authorizer, including the street address, city, state, ZIP 

Code and ZIP Code + 4.

NEW

Name DG Definition

Address mailing TBD

The set of elements that describes the mailing address of the charter 

authorizer, including the mailing address, city, state, ZIP Code and 

ZIP Code + 4.

Collect additional descriptive information.

NEW

Name DG Definition

Charter school 

authorizer type

TBD The type of charter authorizer organization, as classified by its 

primary focus. 

Permitted Values:

 State department of education

 State board of education

 Public charter school board

 Local education agency

 University

 Community college

 Other
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Discontinued charter data groups:

DELETED

Group Name: Charter - school year approved ID: 605

Section Education Unit 

Definition The school year in which a charter school was initially approved. 

Permitted Values  YYYY-YYYY

Reporting Period October 1

Reporting Levels School		 LEA		 State		

Grand Total (Education 

Unit Total)



Comment Reported only for charter schools. 

File Specification # X/N168

STEWARD: OII/Charter

DELETED

Group Name: Charter - school year closed ID: 654

Section Education Unit

Definition The school year in which a charter school was legally closed.

Permitted Values  YYYY-YYYY

Reporting Period October 1

Reporting Levels School		 LEA		 State		

Grand Total (Education 

Unit Total)



Comment Reported only for charter schools. Include schools that revert to 

being non-charter schools. 

File Specification # X/N168 

STEWARD: OII/Charter

DELETED

Group Name: Charter - school year school opened ID: 606

Section Education Unit

Definition The school year that a school initially began providing educational 

instruction to students. 

Permitted Values  YYYY-YYYY

Reporting Period October 1

Reporting Levels School		 LEA		 State		

Grand Total (Education 
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Page	C-22

Unit Total)

Comment Reported only for charter schools. 

File Specification # X/N168

STEWARD: OII/Charter

DELETED

Group Name: Charter school closure reason ID: 742

Section Education Unit

Definition The reason a charter school was closed (including a school that was 

not reauthorized to operate).

Permitted Values  Finance

 Enrollment

 Academic

 Other

Reporting Period Last 5 School Years

Reporting Levels School		 LEA		 State		

Grand Total (Education

Unit Total)



Comment These data will be provided through ED’s EMAPS tool, which will 

present the state with a list of charters reported as closed within the 

past five years. States would use the online tool to select one of the 

four closure reasons. 

File Specification # X/N168

STEWARD: OII

OFFICE OF SPECIAL EDUCATION PROGRAMS

OSEP: IDEA PART B, SECTION 618, TABLE 8

The following new data element will be added to the Table 8 collection in EMAPS:

 Report the identification category for each LEA or ESA that provided coordinated early 

intervening services: 

o Identification

o Identification by disability

o Placement
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Page	C-23

o Disciplinary Actions

The following new metadata request will be added to the Table 8 collection in EMAPS: 

 Provide the state’s definition of significant disproportionality.

In addition, in response to public comments, the reporting of subtotals for DG74, Children with 

disabilities (IDEA) school age table, will be optional beginning with SY 2013-14. 

PART TWO

This section includes additional changes that have been proposed following the publication of 

the 60-day comment clearance package. These changes are being proposed to improve 

alignment with other collections (e.g. the Consolidated State Performance Report), streamline 

data collection, or improve internal data usage. 

In addition to these proposed changes, the EDFacts Data Governance Board has discussed the 

need to review the Standard Occupational Codes used by the Equal Employment Opportunity

Commission (EEOC) and consider integrating these codes into EDFacts where data are collected 

on staff. ED has recently begun discussion on these changes in anticipation of revising permitted 

values for staff data in the next three-year EDFacts clearance. 

OFFICE OF ELEMENTARY AND SECONDARY EDUCATION

OESE: ACCOUNTABILITY AND REPORTING PROVISIONS OF ESEA

To better manage and use the data on school improvement funds, DG694 School Improvement 

Funds allocation table, will be discontinued and replaced with two data groups: School 

Improvement Funds 1003(a) and School Improvement Funds 1003(g). This change does not 

impact the data collected. 

DELETED

Group Name: School Improvement Funds allocation table DG: 694

Section Education Unit

Definition The funding that the school received for school improvement under 

Section 1003 of ESEA, as amended.

Permitted Values  Dollars (to the nearest dollar)
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Reporting Period Regular School Year, unless 1003(a) or 1003(g) funds were used 

during summer of 2011, then Regular School Year plus summer 

session

Reporting Levels School		 LEA		 State		

Grand Total (Education 

Unit Total)



Comment

File Specification # 132

CATEGORY SET DESCRIPTION

Category Set A  Improvement Program

STEWARD: OESE/SASA

NEW

Group Name: School Improvement Funds 1003(a) DG: TDB

Section Education Unit

Definition The funding that the school received for school improvement under 

Section 1003(a) of ESEA, as amended.

Permitted Values  Dollars (to the nearest dollar)

Reporting Period Regular School Year

Reporting Levels School		 LEA		 State		

Grand Total (Education 

Unit Total)



Comment

File Specification # 132

STEWARD: OESE

NEW

Group Name: School Improvement Funds 1003(g) DG: TDB

Section Education Unit

Definition The funding that the school received for school improvement under 

Section 1003(g) of ESEA, as amended.

Permitted Values  Dollars (to the nearest dollar)

Reporting Period Regular School Year

Reporting Levels School		 LEA		 State		

Grand Total (Education 

Unit Total)



Comment

File Specification # 132

STEWARD: OESE
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Page	C-25

OESE: NEGLECTED OR DELINQUENT PROGRAM

ED is streamlining its collection of data on long term students served by the Neglected or 

Delinquent (N or D) Program. ED is proposing the elimination of two existing data groups 

(DG672 N or D long term table – state agency, and DG671 N or D long term table – LEA) plus 

the elimination of two categories (Pre-post Test Indicator and Pre-test Results) and the addition 

of one new category (N or D Long Term Status) to be used in DG656 N or D participation – state 

agency and DG657 N or D participation – LEA. These changes will allow ED to improve the 

quality of the long term student counts by collecting these data directly, rather than aggregating 

them from the pre- post-test indicator in category set A of DG671 and DG672. In addition, it 

reduces burden by eliminating data on pre-test results that were not widely used. These changes 

also allow the N or D Program to extend flexibility to states in whether they administer 

mathematics and reading assessments to long term at-risk students. In previous years, 

assessment data were needed to calculate the long term N or D participant counts for all 

programs, including at-risk programs. 

DELETED

Group Name: N or D long term table – LEA DG: 671

Section Student

Definition The number of students served for at least 90 consecutive days 

during the reporting period by Title I, Part D, Subpart 2 of ESEA as 

amended.

Permitted Values  Integer

Reporting Period July 1 through June 30

Reporting Levels School  LEA  State		

Grand Total 

(Education Unit Total)



Comment For each academic subject and N or D program combination, the 

data should be unduplicated.

File Specification # 135

CATEGORY SET DESCRIPTION

Category Set A  N or D Program (Subpart 2) 

 Academic Subject (Assessment)

 Pre-Post Test Indicator 

Category Set B  Pre-test Results 

 Academic Subject (Assessment)

 N or D Program (Subpart 2)

STEWARD: OESE/N or D
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Page	C-26

DELETED

Group Name: N or D long term table – State Agency DG: 672

Section Student

Definition The number of students served for at least 90 consecutive days 

during the reporting period by Title I, Part D, Subpart 1 of ESEA as 

amended.

Permitted Values  Integer

Reporting Period July 1 through June 30

Reporting Levels School  LEA  State		

Grand Total 

(Education Unit Total)



Comment For each academic subject and N or D program combination, the 

data should be unduplicated.

File Specification # 135

CATEGORY SET DESCRIPTION

Category Set A  N or D Program (Subpart 1) 

 Academic Subject (Assessment)

 Pre-Post Test Indicator 

Category Set B  N or D Program (Subpart 1) 

 Academic Subject (Assessment)

 Pre-test Results 

STEWARD: OESE/N or D

DELETED

Category Name: Pre-Post Test Indicator Steward: OESE/N or D

Comments

Definition An indication of whether students took both a pre-test and a post-test to 

measure academic improvement.

Permitted Values

 The student did not take both a pre-test and a post-test 

 The student took both a pre-test and post-test 

EDEN Data 

Groups

 671 N or D long term table - LEA 

 672 N or D long term table – State Agency
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Page	C-27

DELETED

Category Name: Pre-test Results Steward: OESE/N or D

Comments

Definition The results of a pre-test in academic subjects. 

Permitted Values

 At or above grade level 

 Below grade level

EDEN Data 

Groups

 671 N or D long term table - LEA 

 672 N or D long term table – State Agency

NEW

Category Name: N or D Long Term Status Steward: OESE/N or D

Comments

Definition An indication that students were served for at least 90 consecutive days 

during the reporting period by Title I, Part D of ESEA as amended.

Permitted Values

 Long-Term N or D Students

EDEN Data 

Groups

 656 N or D Participation Table – State Agency

 657 N or D Participation Table - LEA

REVISED

Group Name: N or D participation table - State Agency DG: 656

Section Student

Definition The number of students participating in programs for neglected or 

delinquent students (N or D) under Title I, Part D, Subpart 1 (State 

Agency) of ESEA, as amended.

Permitted Values  Integer

Reporting Period July 1 through June 30

Reporting Levels School  LEA  State		

Grand Total 

(Education Unit Total)



Comment For each N or D program, the data should be unduplicated. Category
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Page	C-28

sets D, E, and F do not include all students. 

File Specification # 119

CATEGORY SET DESCRIPTION

Category Set A  N or D Program (Subpart 1) 

 Racial Ethnic 

Category Set B  N or D Program (Subpart 1)

 Sex (Membership) 

Category Set C  N or D Program (Subpart 1)

 Age (All) 

Category Set D  N or D Program (Subpart 1)

 Disability Status (Only)

Category Set E  N or D Program (Subpart 1)

 LEP Status (Only)

New Category Set F  N or D Program (Subpart 1)

 N or D Long Term Status

SUBTOTALS DESCRIPTION

Subtotals 1  N or D Program (Subpart 1)

STEWARD: OESE/N or D

 

REVISED

Group Name: N or D participation table – LEA DG: 657

Section Student

Definition The number of students participating in programs for neglected, 

delinquent, or at-risk students (N or D) under Title I, Part D, Subpart 2 

(LEA) of ESEA, as amended.

Permitted Values  Integer

Reporting Period July 1 through June 30

Reporting Levels School  LEA  State		

Grand Total 

(Education Unit 

Total)



Comment For each N or D program, the data should be unduplicated. Category

sets D, E, and F do not include all students.

File Specification # 127

CATEGORY SET DESCRIPTION

Category Set A  N or D Program (Subpart 2) 

 Racial Ethnic 

Category Set B  N or D Program (Subpart 2)

 Sex (Membership) 

Category Set C  N or D Program (Subpart 2)
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 Age (All) 

Category Set D  N or D Program (Subpart 2)

 Disability Status (Only)

Category Set E  N or D Program (Subpart 2)

 LEP Status (Only)

New Category Set F  N or D Program (Subpart 2)

 N or D Long Term Status

SUBTOTALS DESCRIPTION

Subtotals 1  N or D Program (Subpart 2)

STEWARD: OESE/N or D
Attachment C

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Page	C-30

OESE: SCHOOL IMPROVEMENT GRANT PROGRAM

ED has begun making extensive use of the data collected on the School Improvement Grant 

(SIG) program. In order to better evaluate and monitor the grant program, beginning with SY 

2013-14 ED will collect data for all schools for the data groups listed below. Formerly, these 

data were only collected for Tier I and Tier II SIG schools. However, it is not possible to 

evaluate the SIG program and provide technical assistance to grantees without having 

comparable data for non-participating schools.

Data Group Name DG ID

Current 

File Spec

LEP English language proficiency results 

table 676 139

Achievement percentile table 751 159

Average scale score table 730 159

Truants 664 163

Advanced coursework/dual enrollment 

classes 734 167

Advanced coursework 732 167

Dual enrollment classes 733 167

School year minutes 729 167

Student attendance rate 731 167

Teacher attendance rate 735 167

The following data groups will be reassigned to new file specs: 

 DG732 Advanced coursework, DG734 Advanced coursework/dual enrollment classes, 

and DG733 Dual enrollment classes will be grouped together in a new file. 

 DG729 School year minutes, DG731 Student attendance rate, and DG735 Teacher 

attendance rate will be grouped together in a new file. 

DG728 Intervention used and DG729 School year minutes will remain in FS167. These two data 

groups will continue to be collected for Tier I and Tier II SIG schools only.

OESE: TITLE I PROGRAM (NON-ACCOUNTABILITY PROVISIONS)

In order to accurately calculate the percentage of Title I, Part A funds reserved for parental involvement 

as required in the Consolidated State Performance Report (CSPR), a new data group will be added to 

collect Title I, Part A allocations. This new data group, together with the DG777, Parental involvement 
Attachment C

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Page	C-31

reservation, will be used in the CSPR beginning in SY 2013-14, thereby eliminating the need for manual 

data entry for this CSPR question. 

NEW

Group Name: Title I, Part A Allocations DG: TBD

Section Finance

Definition The dollar amount of Title I, Part A funds awarded to an LEA by its 

SEA in accordance with the ESEA’s regulations that govern the 

process an SEA uses to adjust the ED-determined Title I, Part A 

allocations.

Permitted Values  Dollars (to the nearest dollar)

Reporting Period Fiscal Year

Reporting Levels School  LEA  State 

Grand Total 

(Education Unit Total)



Comment The SY 2013-14 data should equal the LEA’s federal fiscal year 

2013 Title I, Part A grant award amount. Title I, Part A funds 

carried over from the previous fiscal year are excluded. 

File Specification # TBD