PAPERWORK REDUCTION ACT SUBM IS SI ON SUPPORTING STATEMENT



### Annual Mandatory Collection of Elementary and Secondary

**Education Data through ED**  **Facts December**  **2012** 

# Attachment C **ED Facts**  **Data Set Changes from SY 2012**  **- 13**  **Revised based on 60** **- day public comments.** Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 2 

## INTRODUCTION This attachment lists the changes between the EDFacts data s et used for school year (SY) 2012 - 13 and the data set proposed for clearance for SYs 2013 - 14, 2014 - 15, and 2015 - 16. **In order to see the comprehensive proposed collection, please review the B attachments.**  Part One of this attachment contains the changes that were included during the 60 - day public comment pe riod, plus changes that were made in response to public comments received. This section has been reorganized in an attempt to address the areas of confusion that were noted in the public comments received. All changes (additions, revisions, delet ions ) are now listed together under the stewarding program office. Part Two of this document outlines additional changes that were not included in the package for the 60 - day public comment period but are being proposed in order to align EDFacts with other collections (e.g. the Consolidated State Performance Report) , streamline data collection, or improve internal data usage. The tables below provide a quick reference to each section. **Part One Section**  **Page** EDFacts , General C - 3 EDFacts : Age/Grade Categories C - 3 NCES: Non - Fiscal Common Core of Data C - 3 NCES: Free and Reduced Price Lunch C - 3 NCES: LEA Students Sent and Received C - 4 NCES: Virtual School Status C - 5 Office of Civil Rights C - 6 Civil Rights Data Collection (CRDC) C - 6 Office of Elementary

and Secondary

Education C - 6 OESE: Education Technology C - 6 OESE: L imited English Proficient Students and Title III of ESEA C - 9 OESE: Migrant Education Program C - 12 Office of Innovation and Improvement C - 18 OII: Charter Schools Program C - 18 Office of Special Education Programs C - 22 OSEP: IDEA Part B, Section 618, Table 8 C - 22 **Part Two Section**  **Page** Office of Elementary

and Secondary

Education C - 2 3 OESE: Accountability

and Reporting Provisions of ESEA C - 2 3 OESE: Neglected or Delinquent Program C - 25 OESE: School Improvement Grant Program C - 3 0 OESE: Title IProgram (Non - Accountability Provisions) C - 3 0Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 3 

## PART ONE ED FACTS , GENERAL EDFACTS : AGE/GRADE CATEGORIES As programs that bridge secondary and postsecondary

education grow, there is a need to properl y account for the enrollment and achievement of high school students who have successfull y completed the grade 12 school year , or a 4 th year of high school, but continue in high school to take college credit courses. To provide more complete and accurate reporting of student enrollment and grades offered, the permitted value “13/Postgraduate” for the Grade Level and Grade/Age data categ ories was replaced with “Grade 13.” This change has resulted in several of the Grade Level and Grade/Age data categories being revised and one new category created. To see the changes and the impacted data groups, go to Attachment B - 4 , pages 6 - 9 for a full listing of the Age and Grade categories . For a detailed explanation of the proposed Grade 13 permitted value , including the definition , see the membership section of Attachment E. 

### NATIONAL CENTER FOR EDUCATION STATISTICS : NON - FISCAL COMMON CORE O F DAT A NCES: FREE AND REDU CED - PRI CE LUNCH Given recent changes in the National School Lunch Program, particularly the addition of the Community

Eligibility

Option, the quality

of Free and Reduced - Price Lunch (FRPL) data in its effectiveness as a prox y for povert y is declining. ED has engaged in a number of discussions with the U.S. Department of Agriculture (USDA) to understand the new prov isions and their impact on the FRPLdata. We have confirmed with USDA that the proposed data are not currentl y collected at the school level. To better understand the data reported by state educational agencies ( SEAs ), ED is proposing the addition of the following data group. Note: This proposed data group has been revised based on comments received during the 60
- day public comment period. **NEW Group Name**  **: NSLP s**  **tatus D**  **G :**  **TBD Section**  Education Unit **Definition** An indication of the participation by a school in the National School Lunch Program. **Permitted Values**  Yes, participating without using any Provision or the CEO  Yes, under Provision 1  Yes, under Provision 2Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 4  Yes, under Provision 3  Yes, under Community Eligibility Option (CEO)  No **Reporting Period** October 31 **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment File Specification #**  TBD **STEWARD: NCES**  In response to comments received during the 60 - day public comment period, the following data groups will NOT be added to EDFacts :
 Directly certified students  Free and reduced price lunches served

NCES: LEA STUDENTS SENT AND RECEIVED Originall y proposed as “Students for whom tuition is paid (tuition - out) ” and “Students for whom tuition is received (tuition - in) ,” these data groups have been revised based on comments received during the 60 - day

public comment period. In order to better understand the delive ry of education services and to more accuratel y calculate per pupil expenditures, ED is proposing the addit ion of the revised data groups to determine the number of students who are sent to or received by an LEA. These additional counts should improve ED’ s ability to reconcile differences between LEA membership (students for whom the LEA receives funding) and an LEA’s aggregated school membership (students served in schools). **NEW Group Name:**  **Students sent to schools outside the LEA (students sent)**  **DG :**  **TBD Section**  Students **Definition** The number of students for whom the LEA is financially responsible, but who are educated in schools outside of the LEA. **Permitted Values**  Integer **Reporting Period** October 1 **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** These are students included in the sending LEA’s reported membership, but not in the membership of an y of the sending LEA’s own schools.Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 5 **File Specification #** TBD **STEWARD: NCES**  **NEW Group Name**  **: Students**  **received from other LEAs (students received) DG**  **: TBD**  **Section** Students **Definition** The number of students from other LEAs who are educated in schools in the reporting LEA. **Permitted Values**  Integer **Reporting Period** October 1 **Reporting Levels**  School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** These students are included in the sending LEA’s reported membership, but not in the membership of an y of the sending LEA’s own schools. They

are not included in the receiving LEA’s reported membership, but are included in the membership of the receiving LEA’s school where they are instructed. **File Specification #** TBD **STEWARD: NCES**  NCES: VIRTUAL SCHOOL STATUS The provision of virtual education is rapidly evolving . A school’s status as a “virtual onl y” school could have a major impact on its allocation s of resources, teacher and student relationships, and numerous other variables. Many traditional measures of school progress may make no sense for a virtual school, whose student composition and size may change radicall y from year to year. In order to accurately track changes and evaluate validity of certain school level indicators, ED is proposing the addition the following data group denoting virtual school status that will be used to designate schools reported in the school - level directory file as virtual schools. Note: This proposed data group has been revised based on comments received during the 60
- day public comment period. **NEW Name**  **DG Source**  **Level(s)** Virtual school status TBD SEA SchoolAttachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 6 **Definition:** A public school that offers onl y instruction in which students and teachers are separated b y time and/or location, and interaction occurs via computers and/or telecommunications technologies. A virtual school generall y does not have a ph ys ical facility that allows students to attend classes on site. **Code Set:**
 Yes  No

. 

### OFFICE OF CIVIL RIGH TS

CIVI L RIGHTS DATA CO LLECTION (CRDC) The Civil Rights Data Collection (CRDC) will no longer be cleared as part of the EDFacts collection. Beginning with the SY 2013 - 14 survey , the CRDC will be cleared as a separate data collection. 

### OFFICE OF ELEMENTARY AND SECONDARY EDUCAT ION

OESE: EDUCATION TEC HNOLOGY The following data groups will be **deleted** from the EDFacts data set. **DELETED Group Name**  **: 8 th**  **grade technology literacy table DG**  **: 650**  **Section** Student **Definition** The unduplicated number of 8th graders in each local education agency (LEA) evaluated for technology literacy under the LEA’s methodology

as defined by

the state at the end of 8th grade (according to Title II, Part D, Section 2402 of ESEA as amended). **Per mitted Values**   Integer **Reporting Period** By the End of the School Year **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** States determine the evaluation method. Examples of evaluation methods are teacher assessment through direct observation and statewide technology

assessments. **File Specification #** X/N117Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 7 **CATEGORY SET DESCRIPTION**  **Category Set A**  Technology L iteracy Status **STEWARD: OESE / SSTP**  **DELETED Group Name:**  **Internet access table DG**  **: 744**  **Section** Education Unit **Definition** The unduplicated number of computers and other devices (internet mobile devices, portable media players, interactive tablets, interactive whiteboards, netbooks, e - book tools, and all other devices that can connect to the internet) connected to the internet and used primarily by students for instructional purposes that are provided by the school or LEA. **Permitted Values**  Integer **Reporting Period** October 1 **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** Do not include computers used primarily for testing or administrative purposes. Do not include peripherals, such as printers. **File Specification #** X/N162 **CATEGORY SET DESCRIPTION**  **Category Set A**  Equipment  Internet Access **STEWARD: OESE / SSTP**  **DELETED Group Name**  **: Integrated technology status**  **DG :**  **524 Section**  Education Unit **Definition** An indication of the extent to which the district has effectively and fully integrated technology , as defined b y the state. **Permitted Values**  Developing  Approaching  Meets  Fully integrated  Not required to report **Reporting Period** Beginning of School Year **Reporting Levels** School  LEA  State Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 8 **Grand Total (Education Unit Total)**   **Comment** Report for LEAs that receive at least $25,000 in funds under Title IID Catalog of Federal Domestic Assistance (CFDA 84.318, Enhancing Education through Technology). **File Specification #** X/N131 **Developing** Limited use of technology ; a few applications are used by staff and students; those who do use technology are experimenting and using it mostly for automation; student technology integration elements and or district goals for technology integration are largel y unmet. **Approaching** Moderate use of technolo gy by a fair number of staff and students; most teachers and students are learning how to integrate technology and a few staff and students are at a high level of practice and integration; some technology integration elements and/or district goals for technology

are being met. **Meets** Many staff and students make use of a number of different technologies and applications and some are at a high level of integration; the minimum elements of integration and minimum goals for curricular integration and staff dev elopment are being met. **Fully integrated** Most staff and students are at a high level of understanding and practice; most of the goals for curricular integration and most elements for student integration are being exceeded. **STEWARD: OESE/SSTP** Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 9 **DELETED Group Name:**  **Personnel skilled in technology (headcount) table DG**  **: 526**  **Section** Staff **Definition** The unduplicated headcount of school personnel assessed against the standards - based performance profiles of technology user skills as defined b y the state. **Permitted Values**  Integer **Reporting Period** Beginning of School Year **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** Report for LEAs that receive at least $25,000 in funds under Title IID Catalog of Federal Domestic Assistance (CFDA 84.318, Enhancing Education through Technology). **File Specification #** X/N071 **CATEGORY SET DESCRIPTION**  **Category Set A**  Technology Skills  Staff Category

(Technology) **STEWARD: OESE / SSTP** 

OESE: LIMITED ENGLIS H PROFI CI ENT STUDENT S AND TITLE III OF ESEA In order to collect data that will be more widel y used by program offices, ED is proposing removing the s chool level collection from DG 123, LEP students in LEP program tab le, and adding a s chool level collection to DG 678, LEP enrolled table. **REVISED Group Name**  **: LEP students in LEP program table**  **DG :**  **123 Section**  Student **Definition** The unduplicated number of limited English proficient (LEP) students enrolled in English language instruction educational programs designed for LEP students. **Permitted Values**  Integer **Reporting Period** October 1 **Revised Reporting**  **Levels** School  LEA  State  **Grand Total (Education Unit**  **Total)** Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 10 **Comment** This includes students served through ESEA Title III and students receiving LEP services through other programs designed for LEP students. Category s et B does not include all students. **File Specification #** 046 **CATEGORY SET DESCRIPTION**  **Category Set A**  Racial Ethnic  Sex (Membership) **Category Set B**  Disability Status (Onl y)  Sex (Membership) **SUBTOTALS DESCRIPTION**  **Subtotals 1**  Sex (Membership) **STEWARD: NCES**  **REVISED Group Name**  **: LEP enrolled table**  **DG :**  **678 Section**  Student **Definition** The unduplicated number of LEP students enrolled in an elementary

or secondary

school at any

time during the school year. **Permitted Values**  Integer **Reporting Period** School Year **Revised Reporting**  **Levels** School  LEA  State  **Grand Total (Education**  **Unit Total)**  **Comment File Specification #**  141 **CATEGORY SET DESCRIPTION**  **Revised Category Set A**   Grade Level (Basic w/13) **Revised Category Set**  **B**  Language (Native) **STEWARD: OESE/Title III** Also, in response to a public comment concerning the collection of native language rather than home language, ED proposes the following new category to replace the category

L anguage (Home):Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 11 **NEW Category Name:**  **Language (Native) Steward: OESE/Title**  **III Comments**  EDFacts previousl y collected students’ home language under the

“Language (Home)” category . SEAs do not need to change their data definitions for this category . SEAs may continue to report the same home language data for this category under option B in the category definition. The definition below was derived from the statutory definition of native language: “The term native language, when used with reference to an individual of limited English proficiency , means (A) the language normally used by such individual; or (B) in the case of a child or youth, the language normally used b y the parents of the child or youth.” **Definition** The term native language means (A) the language normally used b y such individual; or (B) the language normall y used b y the parents of the child or yo uth. **Permitted Values**  Any language in the ISO 639 - 2 language codes **EDEN Data Groups**   519 Immigrant table

 678 LEP enrolled table **DELETED Category Name:**  **Language (Home) Steward:**  **OESE Comments**  The home language is not necessaril y the student’s native language. **Definition** The name of the specific language or dialect that students use to

communicate at home. **Permitted Values**  Any language in the ISO 639 - 2 language codes **EDEN Data Groups**   519 Immigrant table

 678 LEP enrolled tableAttachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 12 OESE: MI GRANT EDUCAT ION PROGRAM In order to have a more focused data collection for the Migrant Education Program (MEP) , ED is proposing one new data group, one new category , several data group and category revisions , and the deletion of two data groups . **NEW Group Name: MEP students priority for services table**  **DG :**  **TBD Section**  Student **Definition** The cumulative unduplicated number of participating migrant students who received instructional or support services in a Migrant Education Program (MEP) and were classified as having a priorit y for services. **Permitted Values**  Integer **Reporting Period** Performance Period (9/1 to 8/31) **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** Do not include students served b y schoolwide programs that consolidate MEP funds. **File Specification #** TBD **CATEGORY SET DESCRIPTION**  **Category Set A**  Age/Grade (w/o under 3)  MEP Session T yp e **STEWARD: OESE / OME NEW**  **Category Name: Referral Status**  **Steward: OESE/OME**  **Comments Definition**  An indication that an educational or educationall y - related service was

received. **Permitted Values**  Received service from referral **EDEN Data Groups**   634 Migrant students eligible 12 - month table **REVISED Group Name: MEP**  **personnel (headcount) table D**  **G :**  **625 Section**  StaffAttachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 13 **Definition** The unduplicated headcount of staff whose salaries are paid b y the Title I , Part C Migrant Education Program (MEP) of ESEA as amended. **Permitted Values**  Integer **Reporting Period** Performance Period ( 9/1 to 8/31 ) **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** Do not include staff employed in schoolwide programs that consolidate MEP funds. Category set B collects data for the performance period (9/1 to 8/31). **File Specification #** 065 **CATEGORY SET DESCRIPTION**  **Category Set A**  MEP Session Ty pe  Staff Category

(MEP) **NEW Category Set B**   Staff Category (MEP) **STEWARD: OESE/OME REVISED**  **Group Name: MEP services table D**  **G :**  **684 Section**  Student **Definition** The number of participating migrant children who receive services funded b y MEP. **Permitted Values**  Integer **Reporting Period** Performance Period ( 9/1 to 8/31 ) **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment File Specification #**  145 **CATEGORY SET DESCRIPTION**  **Revised Category Set A**   Age/Grade (w/o13 )  MEP Services **STEWARD: OESE/OME REVISED**  **Group Name: MEP students eligible and served**  **summer/intersession table D**  **G :**  **635**Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 14 **Section** Student **Definition** The cumulative unduplicated number of eligible migrant students served b y a Migrant Education Program (MEP) during the summer/intersession term. **Permitted Values**  Integer **Reporting Period** Summer and Intersession Terms during the Performance Period ( 9/1 to 8/31 ) **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** This is the category 2 count. **File Specification #** 122 **CATEGORY SET DESCRIPTION**  **R evised**  **Category Set A**  Age/Grade (w/o13 and BT3 ) **STEWARD: OESE/OME REVISED**  **Group Name: MEP students served 12 -**  **month table D**  **G :**  **102 Section**  Student **Definition** The cumulative unduplicated number of participating migrant students who received instructional or support services in a Migrant Education Program (MEP). **Permitted Values**  Integer **Reporting Period** P erformance Period ( 9/1 to 8/31 ) **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** Do not include students in schoolwide programs that consolidate MEP funds. **File Specification #** 054 **CATEGORY SET DESCRIPTION**  **Category Set A**  Age/Grade (w/o13 ) **NEW Category Set**  **B**  Age/Grade (w/o13 and BT3)  Migrant Priorit y for Services (Onl y) **NEW Category Set**  **C**  Age/Grade (w/o13 and BT3)  Continuation (Only) **STEWARD: OESE/OME**Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 15 **REVISED Group Name: Migrant students eligible 12**  **- month table**  **D G**  **: 634**  **Section** Student **Definition** The cumulative unduplicated number of eligible migrant students. **Permitted Values**  Integer **Reporting Period** P erformance Period ( 9/1 to 8/31 ) **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** In cludes migrant students regardless of whether they participated in MEP services. Children from ages 3 through 21 will be used for the category 1 count. **File Specification #** 121 **CATEGORY SET DESCRIPTION**  **Category Set A**  Age/Grade (w/o13 )  Racial Ethnic **Category Set B**   Age/Grade (w/o 13 and BT3 )  Migrant Priorit y for Services (Onl y) **Category Set C**  Age/Grade (w/o 13 and BT3 )  LEP Status (Onl y **Category Set D**  Age/Grade (w/0 13 )  Disability

Status (Onl y) **R evised**  **Category Set E**  Age/Grade (w/o 13 )  Mobility

Status ( 12 months ) **Category Set F**  Age/Grade (w/o 13 )  Mobility

Status (Regular School Year) **NEW Category Set G**   Age/Grade (w/o 13 )  Referral Status **SUBTOTALS DESCRIPTION**  **Subtotals 1**  Age/Grade (w/o 13 ) **STEWARD: OESE/OME**Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 16 **REVISED Category Name:**  **MEP Services Steward: OESE/OME**  **Comments Definition**  The ty pe of services received by participating migrant students in the migrant education program (MEP). **Permitted Values Revised**   Counseling s ervices

 High s chool a ccrual  Instructional s ervices  Mathematics i nstruction  Reading i nstruction  Support s ervices **EDEN Data Groups**   684 MEP services table **REVISED Category Name:**  **Mobility Status ( 12 months)**  **Steward: OESE/OME**  **Comments Revised**  **Definition** An indication that the qualifying arrival date (QAD) occurred within 12

months f r om the last day

of the performance period. **Permitted Values Revised**   W ithin 12 months **EDEN Data Groups**   634 Migrant students eligible 12 - month table **REVISED Category Name:**  **Mobility Status (Regular School Year) Steward:**  **OESE/OME Comments**  **Revised Definition**  An indication of whether the qualifying arrival date (QAD) occurred during

the performance period’s regular school ye ar. **Permitted Values Revised!**   W ithin a r egular s chool y ear **EDEN Data Groups**   634 Migrant students eligible 12 - month tableAttachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 17 **REVISED Category Name:**  **Staff Category (MEP) Steward: OESE/OME**  **Comments Definition**  Titles of employ ment, official status, or rank of staff working in the Migrant Education Program (MEP). **Permitted Values Revised**   Counselors

 Paraprofessionals

– Qualified  Paraprofessionals

– Not qualified  Records transfer s taff  Recruiters  Administrators  Teachers **EDEN Data Groups**   515 MEP personnel (FTE) table

 625 MEP personnel (headcount) table
**DELETED Group Name:**  **MEP students served regular school year table ID**  **: 636**  **Section** Student **Definition** The cumulative unduplicated number of participating migrant students who received instructional or supporting services in a Migrant Education Program (MEP). **Permitted Values**  Integer **Reporting Period** Regular School Year **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** Do not include students served b y schoolwide programs that consolidate MEP funds. **File Specification #**  X/N123 **CATEGORY SET DESCRIPTION**  **Category Set A**  Age/Grade (All) **Category Set B**  Age/Grade (w/o under 3)  Migrant Priorit y for Services (Onl y) **Category Set C**  Age/Grade (w/o under 3)  Continuation (Only) **STEWARD: OESE / OME** Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 18 **DELETED Group Name:**  **MEP students served summer/intersession table ID**  **: 637**  **Section** Student **Definition** The cumulative unduplicated number of participating migrant students who received instructional or support services in a Migrant Education Program (MEP) during the summer/intersession term. **Permitted Values**  Integer **Reporting Period** Program Year 9/1 to 8/31 **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** Do not include students served b y schoolwide programs that consolidate MEP funds. **File Specification #** X/N124 **CATEGORY SET DESCRIPTION**  **Category Set A**  Age/Grade (All) **Category Set B**  Age/Grade (w/o under 3)  Migrant Priorit y for Services (Onl y) **Category Set C**  Age/Grade (w/o under 3)  Continuation (Only) **STEWARD: OESE / OME** 



### OFFICE OF INNOVATION AND IMPROVEMENT

O II : CHARTER SCHOOL PROGRAM The Charter School Program (CSP) has made significant progress in obtaining reliable data needed to respond to questions related to statutory requirements and the study of charter schools; however, sufficient authorizer data are not currently available to the CSP through EDFacts . Authorizer data are important to assist ED with the development of program policy , guidance, and technical assistance for grant administr ation. Charter school authorization is also at the crux of an y efforts to expand and ensure high - quality public school choice options through public charter schools because charter school authorizers are the public entities primarily responsible for initia l charter authorizations, on - going monitoring and oversight, and charter renewal and closure decisions. ED is proposing the creation of a Charter Authorizer Roster (or directory) through EDFacts that would include the following changes and new data groups:Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 19  Change DG 27 , C hart er status, by dropping the LEA level. Instead, in the directory file, charter districts will be identified using the agency ty pe of “charter district.” In addition, charter districts will provide information on LE A ty pe (DG 653) , which was first collected in SY 2012 - 13 and is shown below. This data group will be moved to the directory file beginning with SY 2013 - 14.
 Collect directory

data groups related to charter authorizers. In addition to the changes related to LEA charter status and charter authorizers, four data groups that were approved for collection beginning with SY 2010 - 11 but were never implemented within the EDFacts collection sy stem will be removed from the EDFacts data set
. Listed below are the specific changes. For additional information, see Attachment B - 1. **REVISED Name**  **DG ID Source**  **Level(s)** Charter status 2 7 SEA School **Definition:** An indication of whether the school provides free public elementary and/or secondary education to eligible students under a specific charter granted by the state legislature or other appropriate authority and designated by

such authority

to be a charter school. **Permitted Values:**  Yes  No  NA **REVISED Name**  **DG ID Source**  **Level(s)** Charter LEA status 653 SEA LEA **Definition:** The status of a charter district as an LEA for purposes of federal programs. **Permitted Values:**

 NA

– State does not have charters or state does not permit charter LEAs  Not a charter district

– State has charter LEAs but this LEA is not a charter LEA.  Charter district which is an LEA for programs authorized under IDEA, ESEA and Perkins  Charter district which is an LEA for programs auth orized under ESEA and Perkins but not under IDEA  Charter district which is an LEA for programs authorized under IDEA but not under ESEA and Perkins  Charter district which is not an LEA for any federal programAttachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 20 **NEW Name**  **DG Definition**  Charter a uthorizer name TBD The full legall y accepted name of the Authorized Public Chartering Agency

that currentl y oversees the charter school. **NEW Name**  **DG Definition**  Charter school authorizer identifier (state) TBD The identifier assigned to a charter school authorizer by the SEA. Collect the standard contact information for authorizers. **NEW Name**  **DG Definition**  Address location TBD The set of elements that describes the ph ys ical location of the charter authorizer , including the street address, city , state, ZIP Code and ZIP Code + 4. **NEW Name**  **DG Definition**  Address mailing TBD The set of elements that describes the mailing address of the charter authorizer , including the mailing address, city , state, ZIP Code and ZIP Code + 4. Collect additional descriptive information. **NEW Name**  **DG Definition**  Charter school a uthorizer typ e TBD The ty pe of charter authorizer organization, as classified by its primary focus. **Permitted Values:**  State department of education  State board of education  Public charter school board  Local education agency  University  Community

college  OtherAttachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 21 Discontinued charter data groups: **DELETED Group Name**  **: Charter**  **- school year approved**  **ID :**  **605 Section**  Education Unit **Definition** The school year in which a charter school was initially approved. **Permitted Values**  YYYY - YYYY **Reporting Period** October 1 **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** Reported only for charter schools. **File Specification #** X/N168 **STEWARD: OII/Charter**  **DELETED Group Name**  **: Charter**  **- school year closed**  **ID :**  **654 Section**  Education Unit **Definition** The school year in which a charter school was legally closed. **Permitted Values**  YYYY - YYYY **Reporting Period** October 1 **Reporting Levels**  School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** Reported only for charter schools. Include schools that revert to being non - charter schools. **File Specification #** X/N168 **STEWARD: OII/Charter**  **DELETED Group Name**  **: Charter**  **- school year school opened**  **ID :**  **606 Section**  Education Unit **Definition** The school year that a school initially began providing educational instruction to students. **Permitted Values**  YYYY - YYYY **Reporting Period** October 1 **Reporting Levels** School  LEA  State  **Grand Total (Education** Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 22 **Unit Total) Comment**  Reported only for charter schools. **File Specification #** X/N168 **STEWARD: OII/Charter**  **DELETED Group Name:**  **Charter school closure reason ID:**  **742 Section**  Education Unit **Definition** The reason a charter school was closed (including a school that was not reauthorized to operate). **Permitted Values**  Finance  Enrollment  Academic  Other **Reporting Period** Last 5 School Years **Reporting Levels** School  LEA State **Grand Total (Education Unit Total)**  **Comment** These data will be provided through ED’s E MAPS tool, which will present the state with a list of charters reported as closed within the past five years. States would use the online tool to select one of the four closure reasons. **File Specification #** X/N168 **STEWARD: OII** 



### OFFICE OF SPECIAL ED UCATION PROGRAMS OSEP : IDEA PART B, SECT ION 618, TABLE 8 The following new data element will be added to the Table 8 collection in E MAPS :
 Report the identification category for each LEA or ESA that provided coordinated earl y intervening services: o Id entification o Id entification b y disability o PlacementAttachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 23 o Disciplinary

Actions The following new metadata request will be added to the Table 8 collection in E MAPS :
 Provide the state’s definition of significant disproportionality . In addition, in response to public comments, the reporting of subtotals for DG74, Children with disabilities (IDEA) school age table, will be optional beginning with SY 2013 - 14.



# PART **TWO** This section includes additional changes that have been proposed following the publication of the 60 - day

comment clearance package. These changes are being proposed to improve alignment with other collections (e.g. the Consolidated State Performance Report), streamline data collection, or improve internal data usage. In addition to these proposed changes, the EDFacts Data Governance Board has discussed the need to review the Standard Occupational Codes used by the Equal Employ

ment Opportunity Commission (EEOC) and consider integrating these codes into EDFacts where data are collected on staff. ED has recently begun discussion on these changes in anticipation of revising permitted valu es for staff data in the next three - ye ar EDFacts clearance. 

### OFFICE OF ELEMENTARY AND SECONDARY EDUCAT ION OESE: ACCOUNTABILIT Y AND REPORTING PROV IS IO NS OF ESEA To better manage and use the data on school improvement funds, DG694 School Improvement Funds allocation table, will be discontinued and replaced with two data groups: School Improvement Funds 1003(a) and School Improvement Funds 1003(g). This change does not impact the data collected. **DELETED Group Name**  **: School Improvement Funds allocation table**  **D G**  **: 694**  **Section** Education Unit **Definition** The funding that the school received for school improvement under Section 1003 of ESEA , as amended **. Permitted**  **Values**  Dollars (to the nearest dollar)Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 24 **Reporting Period** Regular School Year, unless 1003(a) or 1003(g) funds were used during summer of 2011, then Regular School Year plus summer session **Reporting Levels** School  LEA  State  **Grand Total (Education**  **Unit Total)**  **Comment File Specification #**  132 **CATEGORY SET DESCRIPTION**  **Category Set A**  Improvement Program **STEWARD: OESE/SASA**  **NEW Group Name**  **: School Improvement Funds**  **1003(a) DG**  **: TDB**  **Section** Education Unit **Definition** The funding that the school received for school improvement under Section 1003 (a) of ESEA , as amended **. Permitted Values**   Dollars (to the nearest dollar) **Reporting Period** Regular School Year **Reporting Levels** School  LEA  State  **Grand Total (Education Unit**  **Total)**  **Comment File Specification #**  132 **STEWARD: OESE**  **NEW Group Name**  **: School Improvement Funds**  **1003(g) DG**  **: TDB**  **Section** Education Unit **Definition** The funding that the school received for school improvement under Section 1003 (g) of ESEA , as amended **. Permitted Values**   Dollars (to the nearest dollar) **Reporting Period** Regular School Year **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment File Specification #**  132 **STEWARD: OESE** Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 25 OESE: NEGLECTED OR DELINQUENT PROGRAM ED is streamlining its collection of data on long term students served b y the Neglected or Delinquent (N or D) Program. ED is proposing the elimination of two existing data groups (DG672 N or D long term table

– state agency , and DG671 N or D long term table

– LEA) plus the elimination of two categories (Pre - post T est Indicator and Pre - test R esults) and the addition of one new category

(N or D L ong T erm S tatus) to be used in DG656 N or D participation

– state agency and DG657 N or D participation

– LEA. These changes will allow ED to improve the quality of the long term student counts by collecting these data directl y, rather than aggregating them from the pre - post - test indicator in category set A of DG 671 and DG 672. In addition, it r educes burden by

eliminating data on pre - test results that were not widel y used. Th ese change s also allow the N or D Program to extend flexibility to states in whether they

administer mathematics and reading assessments to long term at - risk students. In previous year s , assessment data were needed to calculate the long term N or D participant counts for all p rograms, including at - risk programs. **DELETED Group Name:**  **N or D long term table**
**– LEA**  **DG :**  **671 Section**  Student **Definition** The number of students served for at least 90 consecutive day s during the reporting period by Title I, Part D, Subpart 2 of ESEA as amended. **Permitted Values**  Integer **Reporting Period** July 1 through June 30 **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** For each academic subject and N or D program combination, the data should be unduplicated. **File Specification #** 135 **CATEGORY SET DESCRIPTION**  **Category Set A**  N or D Program (Subpart 2)  Academic Subject (Assessment)  Pre - Post Test Indicator **Category Set B**  Pre - test Results  Academic Subject (Assessment)  N or D Program (Subpart 2) **STEWARD: OESE/N or D** Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 26 **DELETED Group Name:**  **N or D long term table**
**– State Agency**  **DG :**  **672 Section**  Student **Definition** The number of students served for at least 90 consecutive day s during the reporting period by Title I, Part D, Subpart 1 of ESEA as amended. **Permitted Values**  Integer **Reporting Period** July 1 through June 30 **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** For each academic subject and N or D program combination, the data should be unduplicated. **File Specification #** 135 **CATEGORY SET DESCRIPTION**  **Category Set A**  N or D Program (Subpart 1)  Academic Subject (Assessment)  Pre - Post Test Indicator **Category Set B**  N or D Program (Subpart 1)  Academic Subject (Assessment)  Pre - test Results **STEWARD: OESE/N or D**  **DELETED Category Name:**  **Pre -**  **Post Test Indicator Steward:**  **OESE/N or D Comments**  **Definition** An indication of whether students took both a pre - test and a post - test to

measure academic improvement. **Permitted Values**   The student did not take both a pre - test and a post - test

 The student took both a pre - test and post - test **EDEN Data Groups**   671 N or D long term table - LEA

 672 N or D long term table

– State AgencyAttachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 27 **DELETED Category Name:**  **Pre -**  **test Results**  **Steward: OESE/N or D**  **Comments Definition**  The results of a pre - test in academic subjects. **Permitted Values**  At or above grade level

 Below grade level **EDEN Data Groups**   671 N or D long term table - LEA

 672 N or D long term table

– State Agency **NEW Category Name:**  **N or D Long Term Status Steward:**  **OESE/N or**  **D Comments**  **Definition** An indication that students were served for at least 90 consecutive day s

during the reporting period by Title I, Part D of ESEA as amended. **Permitted Values**  Lo ng - Term N or D Students **EDEN Data Groups**   656 N or D Participation Table

– State Agency

 657 N or D Participation Table - LEA **REVISED Group Name: N or D participation table**  **- State Agency**  **DG : 656**  **Section** Student **Definition** The number of students participating in programs for neglected or delinquent students (N or D) under Title I, Part D, Subpart 1 (State Agency) of ESEA, as amended. **Permitted Values**  Integer **Reporting Period** July 1 through June 30 **Reporting Levels**  School  LEA  State  **Grand Total (**  **Education Unit Total )**   **Comment** For each N or D program, the data should be unduplicated. CategoryAttachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 28 sets D, E, and F do not include all students. **File Specification #** 119 **CATEGORY SET DESCRIPTION**  **Category Set A**  N or D Program (Subpart 1)  Racial Ethnic **Category Set B**  N or D Program (Subpart 1)  Sex (Membership) **Category Set C**  N or D Program (Subpart 1)  Age (All) **Category Set D**  N or D Program (Subpart 1)  Disability

Status (Onl y) **Category Set E**  N or D Program (Subpart 1)  LEP Status (Onl y) **New Category Set**  **F**  N or D Program (Subpart 1)  N or D Long Term Status **SUBTOTALS DESCRIPTION**  **Subtotals 1**  N or D Program (Subpart 1) **STEWARD: OESE/N or D REVISED**  **Group Name: N or D participation table** 
**– LEA**  **DG :**  **657 Section**  Student **Definition** The number of students participating in programs for neglected, delinquent, or at - risk students (N or D) under Title I, Part D, Subpart 2 (LEA) of ESEA, as amended. **Permitted Values**  Integer **Reporting Period** July 1 through June 30 **Reporting Levels** School  LEA  State  **Grand Total (**  **Education Unit Total** **)**  **Comment** For each N or D program, the data should be unduplicated. Category sets D, E, and F do not include all students. **File Specification #**  127 **CATEGORY SET DESCRIPTION**  **Category Set A**  N or D Program (Subpart 2)  Racial Ethnic **Category Set B**  N or D Program (Subpart 2)  Sex (Membership) **Category Set C**  N or D Program (Subpart 2)Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 29  Age (All) **Category Set D**  N or D Program (Subpart 2 )  Disability

Status (Onl y) **Category Set E**  N or D Program (Subpart 2 )  LEP Status (Onl y) **New Category Set F**   N or D Program (Subpart 2)  N or D Long Term Status **SUBTOTALS DESCRIPTION**  **Subtotals 1**  N or D Program (Subpart 2) **STEWARD: OESE/N or D**Attachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 30 OESE: SCHOOLI MPROV EMENT GRANT PROGRAM ED has begun making extensive use of the data collected on the School Improvement Grant (SI G) program. In order to better evaluate and monitor the grant program, beginning with SY 2013 - 14 ED will collect data for all schools for the data groups listed below. Formerly , these data were onl y collected for Tier I and Tier II SIG schools. However, it is not possible to evaluate the SIG program and provide technical assistance to grantees without having comparable data for non - participating schools.
**Data Group Name DG ID**  **Current File**  **Spec** LEP English language proficiency results table 676 139 Achievement percentile table 751 159 Average scale score table 730 1 59 Truants 664 163 Advanced coursework/dual enrollment classes 734 167 Advanced coursework 732 167 Dual enrollment classes 733 167 School year minutes 729 167 Student attendance rate 731 167 Teacher attendance rate 735 167 The following data groups will be reassigned to new file specs:
 DG732 Advanced coursework, DG734 Advanced coursework/dual enrollment classes, and DG733 Dual enrollment classes will be grouped together in a new file.
 DG729 School year minutes, DG731 Student attendance rate, and DG735 Teacher attendance rate will be gro uped together in a new file. DG728 Intervention used and DG729 School y ear minutes will remain in FS167. These two data groups will continue to be collected for Tier I and Tier II SIG schools only .

OESE: TI TLE I PROGRAM (NON - ACCOUNTABILITY PROVI SI ONS) In order to accurately calculate the percentage of Title I, Part A funds reserved for parental involvement as required in the Consolidated State Performance Report (CSPR), a new data group will be added to collect Title I, Part A allocations. This new d ata group, together with the DG777, Parental involvementAttachment C EDFacts Data Set for School Years 2013 - 14, 2014 - 15, and 2015 - 16

Page	C - 31 reservation, will be used in the CSPR beginning in SY 2013 - 14, thereby eliminating the need for manual data entry for this CSPR question. **NEW Group Name:**  **Title I, Part A Allocations DG:**  **TBD Section**  Finance **Definition** The dollar amount of Title I, Part A funds awarded to an LEA by its SEA in accordance with the ESEA’s regulations that govern the process an SEA uses to adjust the ED - determined Title I , Part A allocations. **Permitted Values**  Dollars (to the nearest dollar) **Reporting Period** Fiscal Year **Reporting Levels** School  LEA  State  **Grand Total (Education Unit Total)**   **Comment** The SY 201 3 - 1 4 data should equal the LEA’s federal fiscal ye ar 2013 Title I , Part A grant award amount . Title I , Part A f unds carried over from the previous fiscal year are excluded. **File Specification #** TBD