### 81191 Federal Register / Vol. 75, No. 247 / Monday, December 27, 2010 / Proposed Rules

terminate all licenses for full-power television stations and broadcasting by full power stations in the analog service by June 13, 2009. Therefore, the Commission no longer has the authority to act on rulemaking proposals in the full-power analog television service.

**FOR FURTHER INFORMATION CONTACT :**  Joyce L. Bernstein, joyce.bernstein@fcc.gov, (202) 418–

1600.

**SUPPLEMENTARY INFORMATION :**  This is a synopsis of the Commission’s Order, MB Docket No. 01–323, adopted December 14, 2010, and released December 15, 2010. The full text of this document is available for public inspection and copying during normal

business hours in the FCC’s Reference Information Center at Portals II, CY– A257, 445 12th Street, SW., Washington, DC 20554. This document will also be available via ECFS (http:// www.fcc.gov/cgb/ecfs/ ). (Documents will be available electronically in ASCII, Word 97, and/or Adobe Acrobat.) This document may be purchased from the Commission’s duplicating contractor, Best Copy and Printing, Inc., 445 12th
Street, SW., Room CY–B402, Washington, DC 20554, telephone 1–

800–478–3160 or via e-mail http://

www.BCPIWEB.com. To request this

document in accessible formats (computer diskettes, large print, audio recording, and Braille), send an e-mail

to fcc504@fcc.gov or call the

Commission’s Consumer and Governmental Affairs Bureau at (202) 418–0530 (voice), (202) 418–0432 (TTY). This document does not contain information collection requirements subject to the Paperwork Reduction Act of 1995, Public Law 104–13. In addition, therefore, it does not contain any

information collection burden ‘‘ for small

business concerns with fewer than 25 employees, ’’ pursuant to the Small Business Paperwork Relief Act of 2002, Public Law 107–198, see 44 U.S.C. 3506(c)(4). Provisions of the Regulatory Flexibility Act of 1980 do not apply to this proceeding.

This document is not subject to the Congressional Review Act. (The Commission, is, therefore, not required to submit a copy of this Order to the Government Accountability Office, pursuant to the Congressional Review
Act, see 5 U.S.C. 801(a)(1)(A) since this proposed rule is dismissed, herein.)

Federal Communications Commission.
Clay C. Pendarvis,
Associate Chief, Video Division, Media

Bureau.

[FR Doc. 2010–32492 Filed 12–23–10; 8:45 am]

**BILLING CODE 6712–01–P DEPARTMENT OF TRANSPORTATION** 

**Office of the Secretary**

**49 CFR Part 7**

**[Docket No. OST–2010–0297]**

**RIN 2105–AD99**

**Public Availability of Information;**

**Freedom of Information Act**

**AGENCY :**  Office of the Secretary (OST), Department of Transportation (DOT).

**ACTION :**  Notice of proposed rulemaking.

**SUMMARY :**  The Department of Transportation (DOT) is proposing to revise and republish its regulations implementing the Freedom of Information Act (FOIA). The purposes for the revision are to update the regulations to be consistent with amendments to FOIA that were signed into law on December 31, 2007 and October 28, 2009, to revise DOT’s fee schedule and other charges, and to make provisions clearer and easier to locate. The regulations are being republished in their entirety because of numerous changes to the organization and headings.

**DATE :**  Comments are due February 25,

2011.

**ADDRESSES :**  You may submit comments, identified by the docket number in the heading of this document, by any of the following methods:

• Federal eRulemaking Portal: Go to http://www.regulations.gov. Follow the online instructions for submitting

comments.

• Mail: Docket Management Facility, M–30, U.S. Department of Transportation, 1200 New Jersey Avenue, SE., West Building, Ground Floor, Room W12–140, Washington, DC

20590.

• Hand Delivery: 1200 New Jersey Avenue SE., West Building, Ground Floor, Room W12–140, Washington, DC 20590, between 9 a.m. and 5 p.m. Eastern Time, Monday through Friday, except Federal holidays.

• Fax: 202–493–2251. Regardless of how you submit comments, you should mention the

docket number of this document.

You may call the Docket Management Facility at 202–366–9826 for assistance.

Instructions: For detailed instructions on submitting comments and additional information on the rulemaking process,

see the Public Participation heading of

the **SUPPLEMENTARY INFORMATION** section
of this document. Note that all comments received will be posted without change to http:// www.regulations.gov, including any personal information provided.

Privacy Act: Anyone is able to search

the electronic form of all comments received into any of our dockets by the name of the individual submitting the comment (or signing the comment, if submitted on behalf of an association, business, labor union, etc.). You may review the complete User Notice and Privacy Notice for Regulations.gov at: http://www.regulations.gov/search/ Regs/home.html#privacyNotice

.

Docket: For access to the docket to read background documents or comments received, go to http:// www.regulations.gov, or the street

address listed above. Follow the online instructions for accessing the dockets.

**FOR FURTHER INFORMATION CONTACT :**  Beth Kramer, Departmental FOIA Attorney, Office of the General Counsel, Department of Transportation, Washington, DC, at beth.kramer@dot.gov or (202) 366–0365, or Robert I. Ross, Senior Attorney, Office of the General Counsel, Department of Transportation, Washington, DC, at bob.ross@dot.gov or (202) 366–9156.

**SUPPLEMENTARY INFORMATION :**  These regulations implementing the Freedom of Information Act (FOIA), 5 U.S.C. 552, were last revised on August 17, 1998, to reflect changes required by the

Electronic Freedom of Information Act Amendments of 1996 (Pub. L. 104–231); on August 26, 2002, to make technical

corrections to reflect the creation of the Transportation Security Administration; and on June 12, 2008, to make technical

corrections to names of DOT components and locations and phone

numbers for DOT’s FOIA Offices and Primary Electronic Access Facility. On December 31, 2007, the OPEN Government Act of 2007 (Pub. L. 110– 175) was signed into law, amending FOIA. On October 28, 2009, FOIA was amended by the OPEN FOIA Act of 2009 (Pub. L. 111–83).

This revision proposes to update the regulations to make them consistent

with the OPEN Government Act of 2007 and OPEN FOIA Act of 2009, to revise DOT’s fee schedule and other charges, and to make provisions clearer and easier to locate. New provisions implementing the OPEN Government

Act of 2007 have been included in the following sections addressing the following subjects: § 7.2 (definitions of

‘‘record’’ and ‘‘representative of the news

media’’ ); § 7.22(a) and (c) (Chief FOIA Officer and FOIA Public Liaisons); § 7.24(d) and (e) (receipt of requests); § 7.35 (tolling of time limits); and § 7.43(f) (ability to charge fees when a


### 81192 Federal Register / Vol. 75, No. 247 / Monday, December 27, 2010 / Proposed Rules

time limit is missed). One provision has been changed in § 7.23(c)(3) to implement the OPEN FOIA Act of 2009, affecting FOIA Exemption 3. Revisions to DOT’s fee schedule and other charges can be found at § 7.41(e) (increasing fees for certified copies from $4 to $10 with seal and from $2 to $5 without seal); § 7.42(a) (splitting one employee rate category into two, so that there are now four employee rate categories instead of three); and § 7.43(a)(1) (increasing the

threshold for de minimis requests for which fees are not charged from $10 to $20). No change has been made to the $.10 per page fee for photocopies not larger than 8.5 x 14 inches ( see §§ 7.13(b)(1) and 7.42(d)(1)). Other provisions have been clarified or reorganized; for example, clarifying provisions have been added to §§ 7.22(d) (delegations of authority) and 7.26(a) (addressing the search cut-off date), and appeal provisions that were formerly in a separate subpart are now in the subpart entitled ‘‘ Time Limits. ’’

Regulatory Analyses and Notices: This proposal is not a ‘‘ significant regulatory action’’ within the meaning of

Executive Order 12886. It is also not significant within the definition in DOT’s Regulatory Policies and Procedures, 49 FR 11034 (1979), in part because it does not involve any change in important Departmental policies. Because the economic impact should be minimal, further regulatory evaluation is not necessary. Moreover, I certify that this proposal would not have a significant economic impact on a

substantial number of small entities.

This proposal would not significantly affect the environment, and therefore an environmental impact statement is not required under the National Environmental Policy Act of 1969. This proposal has also been reviewed under Executive Order 12612, Federalism, and

it has been determined that it does not have sufficient implications for Federalism to warrant preparation of a

Federalism Assessment.

Collection of Information. This proposal contains no collection of information requirements under the Paperwork Reduction Act (44 U.S.C.

3501 et seq. )

Unfunded Mandates. Title II of the

Unfunded Mandates Reform Act of 1995 (UMRA), (Pub. L. 104–4, 109 Stat. 48), requires Federal agencies to assess the effects of certain regulatory actions on State, local, and tribal Governments, and the private sector. UMRA requires

a written statement of economic and regulatory alternatives for proposed and

final rules that contain Federal

mandates. A ‘‘Federal mandate ’’ is a new or additional enforceable duty, imposed on any State, local, or tribal Government, or the private sector. If any

Federal mandate causes those entities to spend, in aggregate, $100 million or more in any one year (adjusted for inflation), an UMRA analysis is required. This proposal would not impose Federal mandates on any State, local, or tribal Governments or the private sector.

List of Subjects in 49 CFR Part 7

Public availability of information.

In consideration of the foregoing, DOT proposes to revise Part 7 of Title 49, Code of Federal Regulations, to read as

follows:

**PART 7—PUBLIC AVAILABILITY OF**

**INFORMATION**

**Subpart A—General Provisions**

Sec.

7.1 General.

7.2 Definitions.

**Subpart B—Information Required To Be Made Public by DOT** 

7.11 What records are published in the Federal Register, and how are they

accessed? 7.12 What records are available in reading rooms, and how are they accessed? 7.13 How are copies of publicly available

records obtained?

7.14 Redaction of information that is exempt from disclosure.

7.15 Protection of records.

**Subpart C—Availability of Reasonably**

**Described Records Under the Freedom of**

**Information Act**

7.21 What does this subpart cover? 7.22 Who administers this subpart? 7.23 What limitations apply to disclosure? 7.24 What must a FOIA request contain? 7.25 How does DOT handle first-party requests?

7.26 To what extent and in what format are

records searched and made available? 7.27 What are the designated DOT FOIA Requester Service Centers? 7.28 How does DOT handle requests that

concern more than one Government agency?

7.29 When and how does DOT consult with

submitters of commercial information?

**Subpart D—Time Limits**

7.31 What time limits apply to DOT with respect to initial determinations? 7.32 What time limits apply to a requester when appealing DOT’s initial or final

determination? 7.33 What time limits apply to DOT with respect to administrative appeals (final determinations)?

7.34 When and how are time limits applicable to DOT extended? 7.35 When and how is the 20-day time limit for rendering an initial determination

tolled? **Subpart E—Fees**

7.41 When and how are processing fees imposed for records that are made available under subpart B or processed under subpart C?

7.42 What is DOT’s fee schedule for records requested under subpart C? 7.43 When are fees waived or reduced, for records requested under subpart C? 7.44 How can I pay a processing fee for records requested under subpart B or subpart C? 7.45 When are pre-payments required for records requested under subpart C, and how are they handled? 7.46 How are late payments handled?

Authority: 5 U.S.C. 552; 31 U.S.C. 9701; 49 U.S.C. 322; E.O. 12600; E.O. 13392.

**Subpart A—General Provisions**

**§ 7.1 General.**

(a) This part implements 5 U.S.C. 552, as amended, and prescribes rules governing the public availability of Department of Transportation (DOT)

records.

(b) Subpart B of this part contains the DOT regulations concerning the public availability of:

(1) Records that DOT is required to publish in the Federal Register pursuant to 5 U.S.C. 552(a)(1) (described in § 7.11(a)), and indices to such records; and

(2) Records that DOT is required to make available to the public in a reading room without need for a specific request, pursuant to 5 U.S.C. 552(a)(2) (described in § 7.12(a)), and indices to

such records.

(c) Subpart C of this part contains the DOT regulations concerning records that may be requested from DOT under the Freedom of Information Act (FOIA), namely, records that DOT is not required to publish in the Federal Register or make publicly available in a reading room under 5 U.S.C. 552(a)(2)(A), (B), (C) and (E) and frequently requested records even if DOT has made them publicly available as required under 5 U.S.C. 552(a)(2)(D). Because DOT and its components have made many of these records available on their Web pages (http://www.dot.gov or http://www.dot.gov/foia ), requesters may find it preferable to obtain such records directly from the Web pages in lieu of submitting a FOIA request, if the Web pages contain records that meet

their needs.

(d) Subpart D of this part contains the DOT regulations concerning time limits applicable to processing requests for records under subpart C.

(e) Subpart E of this part contains the DOT regulations concerning processing fees applicable to records made available under subpart B or requested under subpart C.


### 81193 Federal Register / Vol. 75, No. 247 / Monday, December 27, 2010 / Proposed Rules

**§ 7.2 Definitions.**

Unless the context requires otherwise, the following definitions apply in this
part:

Act and FOIA mean the Freedom of Information Act, 5 U.S.C. 552, as

amended.

Administrator means the head of each component of DOT and includes the Inspector General.

Confidential commercial information means trade secrets and confidential, privileged, and/or proprietary business

or financial information submitted to DOT by any person.

Components– see the definition of Department in this section.

Concurrence means that the approval of the individual being consulted is required in order for the subject action

to be taken.

Consultation has its ordinary meaning: the approval of the individual being consulted is not required in order for the subject action to be taken.

Department (1) Means the Department of Transportation, including the Office of the Secretary, the Office of Inspector General, and the DOT Operating Administrations, all of which may be referred to as DOT components:

(i) Federal Aviation Administration, (ii) Federal Highway Administration, (iii) Federal Motor Carrier Safety Administration,

(iv) Federal Railroad Administration, (v) Federal Transit Administration, (vi) Maritime Administration, (vii) National Highway Traffic Safety Administration,

(viii) Office of Inspector General, (ix) Office of the Secretary of Transportation,

(x) Pipeline and Hazardous Materials Safety Administration,

(xi) Research and Innovative Technology Administration, and

(xii) Saint Lawrence Seaway Development Corporation.

(2) Each of these DOT components can be contacted through its FOIA Requester Service Center(s) as provided in § 7.27. This definition specifically excludes the Surface Transportation Board, which has its own FOIA regulations at 49 CFR Part 1001.

First-party request means a request by an individual for records pertaining to

that individual.

Hourly rate means the actual hourly base pay for a civilian employee.

Reading room records are those records required to be made available to the public without a specific request under 5 U.S.C. 552(a)(2), as described in § 7.12 of subpart B of this part. DOT and its components make their reading room records available to the public electronically through their FOIA Web pages (http://www.dot.gov/foia ) and at the physical locations identified in § 7.12(b). Other records may also be

made available at DOT’s discretion through DOT Web pages (http:// www.dot.gov ).
Record includes any writing, drawing, map, recording, diskette, DVD, CD– ROM, tape, film, photograph, or other documentary material, regardless of medium, by which information is preserved. The term also includes any such documentary material stored electronically by computer.

Redact means delete or mark over. Representative of the news media means any person or entity that gathers information of potential interest to a segment of the public, uses its editorial

skills to turn the raw materials into a distinct work, and distributes that work

to an audience. ‘‘News ’’ means information that is about current events

or that would be of current interest to the public.

Responsible DOT official means the head of the DOT component concerned, or the General Counsel or the Inspector General, as the case may be, or the designee of any of them, authorized to take an action under this part.

Secretary means the Secretary of Transportation or any individual to whom the Secretary has delegated authority in the matter concerned.

Toll means temporarily stop the running of a time limit.

**Subpart B—Information Required To Be Made Public by DOT** 

**§ 7.11 What records are published in the Federal Register, and how are they** 

**accessed?**

(a) General. Pursuant to 5 U.S.C. 552(a)(1), DOT publishes the following records in the Federal Register and makes an index of the records publicly available. For purposes of this paragraph, material that is reasonably available to the class of persons affected by the material is considered to be published in the Federal Register when the material is incorporated by reference with the approval of the Director of the Federal Register.

(1) Descriptions of DOT’s organization, including its components and the established places at which, the officers from whom, and the methods by which, the public may secure

information and make submittals or obtain decisions;

(2) Statements of the general course and methods by which DOT’s functions are channeled and determined, including the nature and requirements of all formal and informal procedures available; (3) Rules of procedure, descriptions of forms available or the places at which forms may be obtained, and instructions as to the scope and contents of all papers, reports, or examinations;

(4) Substantive rules of general applicability adopted as authorized by law and statements of general policy or interpretations of general applicability formulated and adopted by DOT; and

(5) Each amendment, revision, or repeal of any material listed in paragraphs (a)(1) through (4) of this

section.

(b) Federal Register locations. DOT

makes its Federal Register publications and indices publicly available at the physical locations identified in § 7.12(b). The publications and indices

can be accessed online at http:// www.gpoaccess.gov/fr/index.html.

**§ 7.12 What records are available in reading rooms, and how are they** 

**accessed?**

(a) General. Pursuant to 5 U.S.C. 552(a)(2), unless the following records are promptly published and offered for sale or published in the Federal Register , DOT and its components make the following records, and an index to the records, available in a reading room, including an electronic reading room if the records were created by DOT on or after November 1, 1996:

(1) Final opinions, including concurring and dissenting opinions, as well as orders, made in the adjudication

of cases.

(2) Those statements of policy and interpretations which have been adopted by DOT and are not published

in the Federal Register

.

(3) Administrative staff manuals and

instructions to staff that affect a member of the public.

(4) Copies of all records, regardless of form or format, that have been released to any person under subpart C of this part and that, because of the nature of their subject matter, DOT determines have become or are likely to become the subject of subsequent requests for substantially the same records.

(5) A general index of the records listed in (a)(4) of this section.

(b) Reading room locations. DOT makes its reading room records and indices (in the form of lists or links)

available at http://www.dot.gov/foia and at the following physical locations:

(1) DOT Dockets Office, 1200 New Jersey Avenue, SE., Room W12–140, Washington, DC 20590: hours of operation: 9 a.m. to 5 p.m. ET, Monday through Friday except Federal holidays; telephone: (202) 366–9322, (202) 366– 9826, or (800) 647–5527. DOT provides a computer terminal and printer at this


### 81194 Federal Register / Vol. 75, No. 247 / Monday, December 27, 2010 / Proposed Rules

location for accessing electronic reading

room records.

(2) National Highway Traffic Safety Administration (NHTSA) Technical Information Services public record unit: 1200 New Jersey Avenue, SE., Room W12–300, Washington, DC 20590; hours of operation: 9:30 a.m. to 5 p.m. ET, Monday through Friday except Federal holidays; telephone (202) 366–2588. NHTSA provides a computer terminal and printer at this location for accessing electronic reading room records.

(3) Other public record units maintained by DOT components (e.g., at regional offices): Information concerning the availability of a computer terminal and printer at such units, and the location and hours of operation of such units, can be obtained through the DOT Dockets Office at (202) 366–9322, (202) 366–9826, or (800) 647–

5527.

**§ 7.13 How are copies of publicly available**

**records obtained?**

(a) Copies of materials covered by this subpart that are published and offered for sale: Records that are ordinarily made available to the public as a part of an information program of the Government, such as news releases and pamphlets, may be obtained upon request by contacting the appropriate DOT location identified in § 7.12(b) or the sources identified in § 7.41(g), and paying the applicable duplication fee or purchase price. Whenever practicable, DOT also makes the publications available at the appropriate physical locations identified in § 7.12(b).

(b) Copies of materials covered by this subpart that are not published and offered for sale: Such records may be ordered, upon payment of the appropriate fee (if any fee applies), through the applicable FOIA Requester Service Center or through the DOT Dockets Office identified in § 7.12(b):

(1) Per copy of each page (not larger than 8.5 x 14 inches) reproduced by photocopy or similar means—US $0.10.

(2) Per copy prepared by any other method of duplication—actual direct cost of production.

(c) Certified copies. Copies are certified upon request by contacting the applicable FOIA Requester Service Center listed in § 7.27 and paying the fee prescribed in § 7.41(e).

**§ 7.14 Redaction of information that is exempt from disclosure.** 

Whenever DOT determines it to be necessary to prevent the disclosure of information required or authorized to be withheld by FOIA or another Federal statute (such as, to prevent a clearly unwarranted invasion of personal privacy), DOT redacts such information from any record covered by this subpart that is published or made available. A full explanation of the justification for the deletion accompanies the record published or made available.

**§ 7.15 Protection of records.**

Records made available to the public under this subpart may not be removed, altered, destroyed, or mutilated (this excludes duplicate copies that are provided to a member of the public to take and keep). 18 U.S.C. 641 provides for criminal penalties for embezzlement

or theft of Government records. 18 U.S.C. 2071 provides for criminal penalties for the willful and unlawful concealment, mutilation or destruction of, or the attempt to conceal, mutilate, or destroy, Government records.

**Subpart C**

— **Availability of Reasonably**

**Described Records Under the Freedom**

**of Information Act**

**§ 7.21 What does this subpart cover?**

(a) Except as otherwise provided in paragraph (b) of this section, this subpart applies to reasonably described

records that are made available in response to written requests under

FOIA.

(b) This subpart does not apply to: (1) Records published in the Federal Register

.

(2) Records published and offered for

sale.

(3) Records (other than frequently requested records) made available in a reading room.

(4) Records or information compiled for law enforcement purposes and covered by the disclosure exemption described in § 7.23(c)(7)(A) if—

(i) The investigation or proceeding involves a possible violation of criminal law; and

(ii) There is reason to believe that— (A) The subject of the investigation or proceeding is not aware of its pendency,

and

(B) Disclosure of the existence of the records could reasonably be expected to interfere with enforcement proceedings.

(5) Informant records maintained by any criminal law enforcement component of DOT under an informant’s name or personal identifier, if requested by a third party according to the informant’s name or personal identifier, unless the informant’s status as an informant has been officially

confirmed.

**7.22 Who administers this subpart?**

(a) A Chief FOIA Officer is appointed by the Secretary to oversee DOT’s compliance with the Act pursuant to 5 U.S.C. 552(k). The DOT official designated to serve as Chief FOIA

Officer is identified at http:// www.dot.gov/foia

.

(b) Each DOT FOIA Requester Service Center listed in § 7.27 is the initial point of contact for providing information about its processing of requests.

(c) One or more Public Liaisons are designated by the Chief FOIA Officer for each DOT FOIA Requester Service Center listed in § 7.27. Public Liaisons assist requesters in reducing delays and resolving disputes, as described in 5 U.S.C. 552(k)(6).

(d) Authority to administer this subpart and to issue determinations with respect to initial requests and appeals of initial denials is delegated as

follows:

(1) To the General Counsel for the records of the Office of the Secretary other than the Office of Inspector General, and for the concurrences required in paragraph (3)(C).

(i) The General Counsel may redelegate the authority to administer this part to other officials in the Office

of the General Counsel.

(ii) The General Counsel or the General Counsel’s designee may designate one or more attorneys on his or her staff to provide the concurrences required in paragraph (3)(C).

(2) To the Inspector General for records of the Office of Inspector General. The Inspector General may redelegate the authority to officers of that component.

(3) To the Administrator of each DOT component (other than the Inspector General) for records of that component.

(i) Each Administrator may redelegate to officers of that component the authority to administer this part in connection with defined groups of

records.

(ii) Each Administrator may redelegate the authority to issue final determinations of appeals of initial denials to the Administrator’s deputy or

to not more than one other officer who reports directly to the Administrator and who is located at the headquarters of that DOT component.

(iii) Any such final determination by

an Administrator or the Administrator’s designee (following an appeal of an initial denial) is subject to concurrence by the General Counsel or the General Counsel’s designee, if the final

determination is not to disclose a record or portion of a record under this part, or not to grant a request for a fee waiver

or reduction.

**§ 7.23 What limitations apply to**

**disclosure?**

(a) Policy. It is DOT policy to make its records available to the public to the


### 81195 Federal Register / Vol. 75, No. 247 / Monday, December 27, 2010 / Proposed Rules

greatest extent possible, in keeping with the spirit of FOIA. This includes releasing reasonably segregable and meaningful nonexempt information in a document from which exempt

information is withheld.

(b) Statutory disclosure requirement. As provided in 5 U.S.C. 552(a)(3)(A), DOT makes reasonably described records available upon request from a member of the public, when the request

is submitted in accordance with this subpart, except to the extent that the records contain information exempt

from FOIA’s mandate of disclosure as provided in 5 U.S.C. 552(b).

(c) Statutory exemptions. Exempted from FOIA’s statutory disclosure requirement are matters that are:

(1) Specifically authorized under criteria established by Executive Order to be kept secret in the interest of national defense or foreign policy, and in fact properly classified pursuant to such Executive Order;

(2) Related solely to the internal personnel rules and practices of an

agency;

(3) Specifically exempted from disclosure by statute (other than the Privacy Act, 5 U.S.C. 552a or the Open Meetings Act, 5 U.S.C. 552b, as amended), in that the statute:

(i) Requires that the matters be withheld from the public in such a

manner as to leave no discretion on the issue, establishes particular criteria for withholding, or refers to particular types of matters to be withheld; and

(ii) If enacted after October 28, 2009, specifically cites to Exemption 3 of the FOIA (5 U.S.C. 552(b)(3));

(4) Trade secrets and commercial or

financial information obtained from a person and privileged or confidential;

(5) Inter-agency or intra-agency

memoranda or letters that would not be available by law to a party other than an agency in litigation with the agency;

(6) Personnel and medical files and

similar files the disclosure of which would constitute a clearly unwarranted invasion of personal privacy;

(7) Records or information compiled for law enforcement purposes, but only to the extent that the production of such

law enforcement records or

information—

(i) Could reasonably be expected to interfere with enforcement proceedings,

(ii) Would deprive a person of a right to a fair or an impartial adjudication,

(iii) Could reasonably be expected to

constitute an unwarranted invasion of personal privacy,

(iv) Could reasonably be expected to disclose the identity of a confidential source, including a State, local, Tribal, or foreign agency or authority or any private institution that furnished information on a confidential basis, and,

in the case of a record or information compiled by a criminal law enforcement authority in the course of a criminal investigation or by an agency conducting a lawful national security intelligence investigation, information furnished by a confidential source,

(v) Would disclose techniques and procedures for law enforcement investigations or prosecutions or would disclose guidelines for law enforcement investigations or prosecutions if such disclosure could reasonably be expected to risk circumvention of the law, or

(vi) Could reasonably be expected to endanger the life or physical safety of any individual;

(8) Contained in or related to examination, operating, or condition reports prepared by, on behalf of, or for the use of an agency responsible for the regulation or supervision of financial
institutions; or

(9) Geological and geophysical information and data, including maps, concerning wells.

(d) Redacted information. DOT
indicates the amount of information

redacted from records released under the FOIA and the exemption(s) relied upon in redacting the information, at the place in the record where the redaction is made, when technically feasible and when doing so does not harm an interest protected by the exemption concerned.

(e) Non-confidentiality of requests.

DOT releases the names of FOIA requesters and descriptions of the records they have sought, as shown on DOT FOIA logs, when the logs are requested under FOIA, except to the extent that a statutory exemption authorizes or requires withholding of the log information (for example, if the log information identifies a first-party requester).

**§ 7.24 What must a FOIA request contain?**

(a) Each person desiring access to or a copy of a record covered by this subpart must make a written request (via paper, facsimile or electronic mail) for the record. The request should—

(1) Indicate that it is being made

under FOIA.

(2) Display the word ‘‘FOIA’’ prominently on the envelope or on the subject line of the e-mail or facsimile.

(3) Be addressed to the appropriate FOIA Requester Service Center as set forth in § 7.27.

(4) State the format ( e.g., paper, microfiche, computer diskette) in which the information is sought, if the requester has a preference ( see § 7.26(c)). (5) Describe the record or records sought to the fullest extent possible. In this regard, the request should describe the subject matter of the record and, if known, indicate the date when it was made, the place where it was made, and

the individual or office that made it. If the description does not enable the office handling the request to identify or locate the record sought, that office will contact the requester for additional information. So that the office may contact the requester for additional information, the request should provide the requester’s complete contact information, including name, address, telephone number, and e-mail address, if any.

(b) With respect to fees, the request

must—

(1) Specify the fee category (commercial use, news media, educational institution, noncommercial scientific institution, or other; see § 7.42(g)) in which the requester claims the request to fall and the basis of this claim (see subpart E of this part for fees and fee waiver requirements).

(2) Support any request for fee waiver by addressing, to the fullest extent possible, how the criteria set out in § 7.43(c) for establishing that the request is in the public interest have been met,

if relevant.

(3) State the maximum amount of fees that the requester is willing to pay and/or include a request for a fee waiver or reduction (if a maximum amount is not stated by the requester, DOT will assume the requester is willing to pay up to US $25).

(c) If the requester seeks expedited processing at the time of the initial request, the request must include a statement supporting expedited processing, as set forth in § 7.31(c).

(d) A request is not considered to be a FOIA request if the record or records sought are insufficiently described such that DOT is unable to respond as required by FOIA. The twenty Federal working day limit for responding to requests, described in § 7.31(a)(2), will not start to run until the request is determined by DOT to be sufficiently understood to enable DOT to respond as contemplated under FOIA (or would

have been so determined with the exercise of due diligence by an employee of DOT) and is considered received (see paragraph (e)).

(e) Provided the request is considered to be a FOIA request (see paragraph (d)), the request is considered received when it is first received by the FOIA office to which it should have been originally sent, as shown in § 7.27, but in any event not later than ten Federal working days after it is first received by any DOT


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FOIA Requester Service Center identified in § 7.27.

(f) As provided in § 7.35, DOT’s time limit for responding to a FOIA request as set forth in subpart D may be tolled

one time to seek additional information needed to clarify the request and as often as necessary to clarify fee issues with the requester.

**§ 7.25 How does DOT handle first-party requests?** 

(a) DOT processes FOIA requests from first-party requesters in accordance with this regulation. DOT also processes such requests in accordance with the Privacy Act (5 U.S.C. 552a) if the records reside in a Privacy Act system of records (defined in 5 U.S.C. 552a(a)(5) as a system from which information is retrieved by the individual’s name or some other personal identifier). Whichever statute provides greater access is controlling.

(b) The identity of a first-party requester must be established to DOT’s satisfaction before DOT will process the request. Acceptable methods of authenticating the requester’s identity include those outlined in DOT’s Privacy Act regulations at 49 CFR 10.37. Additional requirements may be imposed for systems of records containing particularly sensitive records. At a minimum, the requester’s signature on the request letter must either be witnessed by a notary or include the date and the following statement immediately above the requester’s signature: ‘‘I declare under penalty of perjury that the foregoing is

true and correct. ’’

**§ 7.26 To what extent and in what format**

**are records searched and made available?**

(a) Existing records. A request may seek only records that are in existence at the time of the request. In determining which records are responsive to a request, DOT ordinarily will include only records in its possession as of the date it begins its search for them. If any other date is used, DOT shall inform the requester of

that date. DOT considers records created after the beginning of the search to be non-responsive to a request. A request made under this subpart may not require that new records be created in response to the request by, for example, combining or compiling selected items from manual files, preparing a new computer program, or calculating proportions, percentages, frequency distributions, trends, or comparisons. DOT may, in its discretion, create a new record as an alternative to disclosing existing records, if DOT determines that creating a new record will be less burdensome than disclosing large

volumes of unassembled material and if the requester consents to accept the newly-created record in lieu of the existing records.

(b) Electronic records. DOT makes a

reasonable effort to search electronic records in the manner in which they are designed to be searched (i.e., to the extent that they are electronically searchable without reprogramming and without significantly interfering with the operation of the affected information system).

(c) Format of production. DOT provides records in the form or format sought by the requester, if the records are readily reproducible in that form or

format.

(d) Photocopying of records. Original records ordinarily are copied except where, in DOT’s judgment, copying would endanger the quality of the original or raise the reasonable possibility of irreparable harm to the record. Original records are not released from DOT custody. DOT may make records requested under this subpart available for inspection and copying during regular business hours at the place where the records are located.

(e) If no responsive record is located. If DOT cannot locate a requested record in agency files after a reasonable search (e.g., because the record was never created or was disposed of), DOT so notifies the requester.

**§ 7.27 What are the designated DOT FOIA Requester Service Centers?** 

(a) A request for a record under this subpart may be submitted via paper, facsimile, or electronic mail to the FOIA Requester Service Center designated for the DOT component where the records are located, as indicated below (unless a more up-to-date address has been designated at http://www.dot.gov/foia ):

(1) FOIA Requester Service Centers at 1200 New Jersey Avenue, SE., Washington, DC 20590:

(i) FOIA Requester Service Center at Federal Highway Administration, Room E64–302 (unless a more specific address has been designated by FHWA at http://www.fhwa.dot.gov/foia ).

(ii) FOIA Requester Service Center at Federal Motor Carrier Safety Administration, Room W66–458.

(iii) FOIA Requester Service Center at Federal Railroad Administration, Room

W33–437.

(iv) FOIA Requester Service Center at Federal Transit Administration, Room

E42–315.

(v) FOIA Requester Service Center at Maritime Administration, Room W24–

233. (vi) FOIA Requester Service Center at National Highway Traffic Safety Administration, Room W41–311.

(vii) FOIA Requester Service Center at Office of the Secretary of Transportation, Room W94–122.

(viii) FOIA Requester Service Center at Office of Inspector General, Room

W73–407.

(ix) FOIA Requester Service Center at Pipeline and Hazardous Materials Safety Administration, Room E26–109.

(x) FOIA Requester Service Center at Research and Innovative Technology Administration, Room E35–330.

(2) FOIA Requester Service Center at Federal Aviation Administration, 800 Independence Avenue, SW., Room 306, Washington, DC 20591 (unless a more specific address has been designated by

FAA at http://www.faa.dot.gov/foia ).

(3) FOIA Requester Service Center at Associate Administrator’s Office, Saint Lawrence Seaway Development Corporation, 180 Andrews Street, P.O. Box 520, Massena, New York 13662–

0520.

(b) If the person making the request

does not know where in DOT the records are located, the person may submit the request to the FOIA Requester Service Center at Office of the Secretary of Transportation, 1200 New Jersey Avenue, SE., Room W94–122, Washington, DC 20590 ( voice: 202–366– 4542; facsimile: 202–366–8536).

(c) Requests for records under this part, and Freedom of Information Act inquiries generally, may be made by accessing the DOT Home Page on the Internet (http://www.dot.gov ) and clicking on the Freedom of Information Act link (http://www.dot.gov/foia ).

**§ 7.28 How does DOT handle requests that**

**concern more than one Government agency?** 

(a) If the release of a DOT-created record covered by this subpart would be

of concern to DOT and one or more other Federal agencies, the determination as to release is made by DOT, but only after consultation with the other concerned agency.

(b) If the release of a DOT-created record covered by this subpart would be of concern to DOT and a State, local, or Tribal Government, a territory or possession of the United States, or a foreign Government, the determination as to release is made by DOT, but only

after consultation with the other concerned Governmental jurisdiction.

(c) DOT refers a request for a nonDOT-created record covered by this subpart (or the relevant portion thereof) for decision by the Federal agency that

is best able to determine the record’s exemption status (usually, this is the


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agency that originated the record), but only if that agency is subject to FOIA. DOT makes such referrals expeditiously and notifies the requester in writing that

a referral has been made. DOT informs the requester that the Federal agency to which DOT referred the request will respond to the request, unless DOT is precluded from attributing the record in question to that agency.

**§ 7.29 When and how does DOT consult**

**with submitters of commercial information?**

(a) If DOT receives a request for information that has been designated by

the submitter of the information as confidential commercial information, or

that DOT has some other reason to believe may contain information of that type ( see § 7.23(c)(4)), DOT notifies the submitter expeditiously and asks the submitter to submit any written objections to release (unless paragraphs (c) and (d) of this section apply). At the same time, DOT notifies the requester that notice and an opportunity to comment are being provided to the submitter. To the extent permitted by law, DOT affords the submitter a reasonable period of time to provide a detailed statement of any such objections. The submitter’s statement must specify all grounds for withholding any of the information. The burden is on the submitter to identify with specificity all information for which exempt treatment is sought and to persuade the agency that the

information should not be disclosed.

(b) The responsible DOT component, to the extent permitted by law, considers carefully a submitter’s objections and specific grounds for nondisclosure prior to determining

whether to disclose commercial

information. Whenever DOT decides to

disclose such information over the objection of a submitter, the office responsible for the decision provides

the submitter with a written notice of intent to disclose, which is sent to the submitter a reasonable number of days prior to the specified date upon which

disclosure is intended. The written

notice to the submitter includes:

(1) A statement of the reasons for

which the submitter’s disclosure objections were not accepted;

(2) A description of the commercial information to be disclosed; and

(3) A specific disclosure date. (c) The notice requirements of this section do not apply if:

(1) The information lawfully has been published or otherwise made available to the public; or

(2) Disclosure of the information is required by law (other than 5 U.S.C. 552). (d) The procedures established in this section do not apply in the case of:

(1) Business information submitted to the National Highway Traffic Safety

Administration and addressed in 49 CFR part 512.

(2) Information contained in a

document to be filed or in oral testimony that is sought to be withheld pursuant to Rule 12 of the Rules of

Practice in Aviation Economic Proceedings (14 CFR 302.12).

(e) Whenever a requester brings suit seeking to compel disclosure of confidential commercial information, the responsible DOT component promptly notifies the submitter. The submitter may be joined as a necessary party in any suit brought against DOT or a DOT component for nondisclosure.

**Subpart D—Time Limits**

**§ 7.31 What time limits apply to DOT with respect to initial determinations?** 

(a) In general. (1) DOT ordinarily responds to requests according to their order of receipt.

(2) DOT makes an initial

determination whether to release a record requested pursuant to subpart C of this part within twenty Federal working days after the request is received by the appropriate FOIA Requester Service Center designated in § 7.27, except that DOT may extend this time limit by up to ten Federal working days, or longer, in accordance with § 7.34. In addition, DOT may toll this

time limit one time to seek additional information needed to clarify the request and as often as necessary to clarify fee issues with the requester ( see § 7.35).

(3) DOT notifies the requester of

DOT’s initial determination. If DOT decides to grant the request in full or in part, DOT makes the record (or the granted part) available as promptly as possible. If DOT denies the request in full or in part, because the record (or the denied part) is subject to an exemption, not within DOT’s custody and control, or was not located following a reasonable search, DOT notifies the requester of the denial in writing and

includes in the notice the reason for the determination, the right of the requester to appeal the determination, and the

name and title of each individual responsible for the initial determination to deny the request. The denial letter

includes an estimate of the volume of records or information withheld, in number of pages or other reasonable

form of estimation. This estimate does not need to be provided if the volume is otherwise indicated through deletions on records disclosed in part, or if providing an estimate would harm an interest protected by an applicable exemption. DOT marks or annotates records disclosed in part to show both

the amount and location of the

information deleted whenever practicable ( see § 7.23(d)).

(b) Multi-track processing of initial
requests. (1) A DOT component may use two or more processing tracks by distinguishing between simple and more complex requests based on the
amount of work and/or time needed to process the request, or based on the number of pages involved.

(2) A DOT component using multitrack processing may provide requesters in its slower track(s) with an opportunity to limit the scope of their requests in order to qualify for faster processing within the specified limits of the component’s faster track(s). In that event, the component contacts the requester either by telephone, letter, facsimile, or electronic mail, whichever

is most efficient in each case.

(c) Expedited processing of initial
requests. (1) Requests are processed out of order and given expedited treatment whenever a compelling need is

demonstrated and DOT determines that the compelling need involves:

(i) Circumstances in which the lack of expedited treatment could reasonably be expected to pose an imminent threat to the life or physical safety of an individual; or

(ii) A request made by a person primarily engaged in disseminating information, with a time urgency to inform the public of actual or alleged Federal Government activity.

(2) A request for expedited processing may be made at the time of the initial request for records or at any later time. For a prompt determination, the request for expedited processing must be received by the FOIA office for the component that maintains the records requested, as identified in § 7.27.

(3) A requester who seeks expedited processing must submit a statement,

certified to be true and correct to the best of that individual’s knowledge and belief, explaining in detail the basis for requesting expedited processing. A requester within the category in paragraph (c)(1)(ii) of this section must establish a particular urgency to inform the public about the Government activity involved in the request, beyond the public’s right to know about Government activity generally.

(4) Within ten calendar days of receipt of a request for expedited processing, the proper component decides whether to grant it and notifies the requester of the decision. If DOT grants a request for expedited treatment, the request is given


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priority and is processed as soon as practicable. If DOT denies a request for expedited processing, any appeal of that decision is acted on expeditiously.

**§ 7.32 What time limits apply to a requester when appealing DOT’s initial or** 

**final determination?**

(a) Denial of records request. When the responsible DOT official determines that a record request will be denied in whole or in part, because the record is subject to an exemption, not in DOT’s custody and control, or was not located following a reasonable search, DOT provides the requester with a written

statement of the reasons for that determination, as described in § 7.31(a)(3), and of the right to appeal

the determination within DOT.

(b) Denial of fee waiver. When the responsible DOT official denies, in whole or in part, a request for a waiver of fees made pursuant to § 7.24(b) or § 7.43(c), DOT provides the requester

with written notification of that determination and of the right to appeal

the determination within DOT.

(c) Denial of expedited processing. When the responsible DOT official denies a request for expedited processing made pursuant to § 7.31(c), DOT provides the requester with written

notice of that determination and of the right to appeal the determination within

DOT.

(d) Right to administrative appeal. Any requester to whom a record has not

been made available within the time limits established by § 7.31 and any requester who has been provided a written determination pursuant to paragraphs (a), (b), or (c) of this section may appeal to the responsible DOT

official.

(1) Each appeal must be made in writing within thirty calendar days from

the date the initial determination is signed and should include the DOT file or reference number assigned to the request and all information and arguments relied upon by the person making the request. Appeals must be

submitted via conventional mail or facsimile, not via electronic mail. The envelope in which a mailed appeal is sent or the subject line of an appeal sent via facsimile should be prominently

marked: ‘‘FOIA Appeal. ’’ The twenty Federal working day limit described in § 7.33(a) will not begin to run until the appeal has been identified as an appeal under FOIA, or would have been so

identified with the exercise of due diligence, by a DOT employee, and has been received by the appropriate office.

(2) Whenever the responsible DOT official determines it is necessary, the official may require the requester to furnish additional information, or proof of factual allegations, and may order other proceedings appropriate in the

circumstances. DOT’s time limit for responding to an appeal may be extended as provided in § 7.34. The decision of the responsible DOT official as to the availability of the record, the appropriateness of a fee waiver or reduction, or the appropriateness of expedited processing, constitutes final agency action for the purpose of judicial

review.

(3) The decision of the responsible DOT official to deny a record request, to deny a request for a fee waiver or reduction, or to deny a request for expedited processing is considered to be a denial by the Secretary for the purpose of 5 U.S.C. 552(a)(4)(B).

(4) When the responsible DOT official denies an appeal, the requester is informed in writing of the reasons for the denial of the request and the names and titles or positions of each person responsible for the determination, and that judicial review of the determination

is available in the United States District Court for the judicial district in which the requester resides or has his or her principal place of business, the judicial district in which the requested records are located, or the District of Columbia.

(e) Right to judicial review. Any requester who has not received an

initial determination on his or her request within the time limits established by § 7.31 can seek immediate judicial review, which may be sought without the need to first submit an administrative appeal. Any requester who has received a written determination denying his or her administrative appeal or who has not

received a written determination of his or her administrative appeal within the time limits established by § 7.33 can seek judicial review. A determination that a record request is denied, that a request for a fee waiver or reduction is denied, and/or that a request for expedited processing is denied does not constitute final agency action for the purpose of judicial review unless it is made by the responsible DOT official. Judicial review may be sought in the

United States District Court for the judicial district in which the requester resides or has his or her principal place of business, the judicial district in which the requested records are located,

or the District of Columbia.

**§ 7.33 What time limits apply to DOT with respect to administrative appeals (final**  **determinations)?**

(a) In general. (1) FOIA offices ordinarily process appeals according to their order of receipt. (2) DOT issues a determination with respect to any appeal made pursuant to § 7.32(d) within twenty Federal working days after receipt of such appeal, except that in unusual circumstances DOT may extend this time limit by up to ten Federal working days in accordance with § 7.34(a) or for more than ten Federal working days in accordance with § 7.34(b) (but only if DOT did not

extend the time limit for its initial response based on unusual circumstances). DOT notifies the requester making the appeal immediately, in writing, if the agency takes an extension of time. DOT may inform the requester making the appeal, at any time, of exceptional circumstances delaying the processing of the appeal ( see § 7.34(c)).

(b) Multi-track processing of appeals. (1) A DOT component may use two or more processing tracks by distinguishing between simple and more complex appeals based on the
amount of work and/or time needed to process the appeal, or based on the

amount of information involved.

(2) A DOT component using multitrack processing may provide persons making appeals in its slower track(s) with an opportunity to limit the scope of their appeals in order to qualify for faster processing within the specified limits of the component’s faster track(s). A component doing so will contact the person making the appeal either by telephone, letter, facsimile, or electronic mail, whichever is most efficient in each

case.

(c) Expedited processing of appeals. (1) An appeal is processed out of order and given expedited treatment whenever a compelling need is

demonstrated and DOT determines that the compelling need involves:

(i) Circumstances in which the lack of expedited treatment could reasonably be expected to pose an imminent threat to the life or physical safety of an individual; or

(ii) A request made by a person primarily engaged in disseminating information, with a time urgency to inform the public of actual or alleged Federal Government activity.

(2) A request for expedited processing may be made at the time of the appeal or at a later time. For a prompt determination, a request for expedited processing must be received by the component that is processing the appeal for the records requested.

(3) A requester who seeks expedited processing must submit a statement,

certified to be true and correct to the best of that individual’s knowledge and belief, explaining in detail the basis for requesting expedited processing. A


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requester within the category in paragraph (c)(1)(ii) of this section must establish a particular time urgency to inform the public about the Government activity involved in the request, beyond the public’s right to know about Government activity generally. A person granted expedited processing under § 7.31(c) need merely certify that the same circumstances apply.

(4) Within ten calendar days of receipt of a request for expedited processing, the proper component will decide whether to grant it and will notify the requester of the decision. If a request for expedited treatment is granted, the appeal will be given priority and will be processed as soon as practicable. If a request for expedited processing of an appeal is denied, no further

administrative recourse is available.

**§ 7.34 When and how are time limits applicable to DOT extended?** 

(a) In unusual circumstances as specified in this section, DOT may extend the time limits prescribed in §§ 7.31 and 7.33 by written notice to the person making the request or appeal, setting forth the reasons for the

extension and the date on which a determination is expected to be issued. Such notice may not specify a date that

would result in a cumulative extension of more than ten Federal working days without providing the requester an opportunity to modify the request as

noted in this section. As used in this paragraph, ‘‘unusual circumstances ’’ means, but only to the extent reasonably necessary to the proper processing of the particular request:

(1) The need to search for and collect the requested records from field

facilities or other establishments that are separate from the office processing the
request;

(2) The need to search for, collect, and appropriately examine a voluminous amount of separate and distinct records that are demanded in a single request;

and/or

(3) The need for consultation, which will be conducted with all practicable speed, with any other agency having a

substantial interest in the determination of the request or among two or more DOT components having substantial

interest therein.

(b) When the extension is for more than ten Federal working days, the written notice provides the requester with an opportunity to either modify the request (e.g., by narrowing the record types or date ranges) so that it may be processed within the extended time limit, or arrange an alternative time period with the DOT component for processing the request ( e.g., by prioritizing portions of the request).

(c) The DOT component may inform the requester, at any time, of exceptional circumstances that apply to the processing of the request or appeal ( i.e., if the component is reducing a backlog of requests or appeals in addition to processing current requests, or is experiencing an unexpected deluge of requests or appeals), as provided in 5 U.S.C. 552(a)(6)(C).

(d) When a DOT component reasonably believes that multiple requests submitted by a requester, or by a group of requesters acting in concert, constitute a single request that would

otherwise involve unusual circumstances, and the requests involve clearly related matters, DOT may aggregate the requests for the purposes of fees and processing activities, which may result in an extension of the processing time. Multiple requests involving unrelated matters are not aggregated.

**§ 7.35 When and how is the 20-day time limit for rendering an initial determination** 

**tolled?**

The twenty Federal working day time period in which to render an initial determination will proceed without interruption except as provided in the following:

(a) DOT may toll the initial twenty Federal working day time period one time for the purpose of seeking additional information needed to clarify the request. Examples of such instances

include but are not limited to:

(1) When clarification is needed with regard to the scope of a request; or

(2) When the description of the record(s) being sought does not enable the component handling the request to identify or locate the record(s).

(b) DOT may toll the initial twenty Federal working day time period as often as necessary to clarify fee issues with the requester. Examples of such

instances include but are not limited to:

(1) When the requester has not sufficiently identified the fee category applicable to the request; or

(2) When the requester has not stated a willingness to pay fees as high as anticipated by DOT; or

(3) When a fee waiver request is denied and the requester has not

included an alternative statement of willingness to pay fees as high as anticipated by DOT. **Subpart E—Fees**

**§ 7.41 When and how are processing fees imposed for records that are made available**  **under subpart B or processed under subpart C?** 

(a) DOT imposes fees for services that DOT performs for the public under subparts B and C of this part. Fees apply to all required and special services performed by DOT employees,including employees of nonappropriated fund activities, and contractors, if utilized.

(b) DOT may assess a fee for time spent searching for records requested under subpart C even if the search fails

to locate records or the records located are determined to be exempt from disclosure. In addition, if records are requested for commercial use, DOT may assess a fee for time spent reviewing any responsive records located to determine whether they are exempt from

disclosure.

(c) When a request is made under subpart C by a first-party requester and DOT processes the request under both FOIA and the Privacy Act, DOT

determines the fees for records in DOT Privacy Act systems of record in accordance with the Privacy Act (as implemented by DOT regulations at 49 CFR part 10) rather than the FOIA.

(d) When DOT aggregates requests made under subpart C ( see § 7.34(d)), DOT apportions fees as set forth in § 7.43(b).

(e) As a special service, DOT may certify copies of records made available under subpart B or released under subpart C, upon request and payment of the applicable fee: with the DOT seal (where authorized)—US $10; or true copy, without seal—US $5. Certified copies can be requested by contacting the applicable FOIA Requester Service Center (see § 7.27) or the DOT Dockets Office identified in § 7.12(b)(1).

(f) DOT makes transcripts of hearings or oral arguments available for inspection only. If transcripts are prepared by a nongovernmental contractor and the contract permits DOT to handle the reproduction of further copies, DOT assesses duplication fees as set forth in § 7.42(d). If the contract for transcription services reserves the sales privilege to the reporting service, any duplicate copies must be purchased directly from the reporting service.

(g) In the interest of making documents of general interest publicly available at as low a cost as possible, DOT arranges alternative sources whenever possible. In appropriate instances, material that is published and offered for sale may be purchased from the Superintendent of Documents, U.S.


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Government Printing Office, Washington, DC 20402–0001; U.S. Department of Commerce’s National Technical Information Service (NTIS), Springfield, Virginia 22151; or National Audio-Visual Center, National Archives and Records Administration, Capital Heights, MD 20743–3701.

**§ 7.42 What is DOT’s fee schedule for records requested under subpart C?** 

(a) DOT calculates the hourly rates for manual searching, computer operator/ programmer time, and time spent reviewing records, when performed by employees, based on the grades and rates in the Washington-Baltimore Federal White-Collar Pay Schedule or equivalent grades, plus 16% to cover fringe benefits, as follows:

(1) GS–1 through GS–8 (or equivalent)—Hourly rate of GS–5 step 7 plus 16%.

(2) GS–9 through GS–12 (or equivalent)—Hourly rate of GS–10 step 7 plus 16%.

(3) GS–13 through GS–14 (or equivalent)—Hourly rate of GS–13 step 7 plus 16%.

(4) GS–15 and above (or equivalent)— Hourly rate of GS–15 step 7 plus 16%.

(b) DOT determines the standard fee

for a manual or electronic search to locate records by multiplying the searcher’s hourly rate as calculated from the chart in paragraph (a) of this section by the time spent conducting the search.

(c) DOT’s standard fee for review of

records is the reviewer’s rate as calculated from the chart in paragraph (a) of this section, multiplied by the time the reviewer spent determining

whether the located records are responsive to the request and whether the responsive records or segregable portions are exempt from disclosure, as explained in paragraphs (h), (i), and (j)

of this section.

(d) DOT determines the standard fee for duplication of records as follows:

(1) Per copy of each page (not larger than 8.5 x 14 inches) reproduced by photocopy or similar means (includes costs of personnel and equipment)—US
$0.10.

(2) Per copy prepared by any other method of duplication—actual direct cost of production.

(e) If DOT utilizes a contractor to perform any services described in this section, the standard fee is based on the equivalent hourly rate(s). DOT does not utilize contractors to discharge responsibilities that only DOT may discharge under the FOIA.

(f) In some cases, depending upon the category of requester and the use for which the records are requested, the fees computed in accordance with the standard fee schedule in paragraphs (a) through (e) of this section are either reduced or not charged, as prescribed by other provisions of this subpart.

(g) For purposes of fees only, there are four categories of FOIA requests:

(1) Requests submitted by a commercial entity and/or for a commercial use;

(2) Requests submitted by an

educational or noncommercial scientific institution whose purpose is scholarly or scientific research (and not for a commercial use);

(3) Requests submitted by a representative of the news media; and

(4) All other requests. (h) When records are requested by a commercial requester and/or for a commercial use, the fees assessed are reasonable standard charges for document search, duplication, and

review.

(i) When records are requested by an

educational or noncommercial scientific institution whose purpose is scholarly or scientific research or by a representative of the news media ( i.e., for a non-commercial use), fees are limited to reasonable standard charges for document duplication.

(j) For any request not described in paragraph (h) or (i) of this section, fees

are limited to reasonable standard charges for document search and duplication.

(k) Fees under this subpart do not apply to any special study, special statistical compilation, table, or other record requested under 49 U.S.C. 329(c). The fee for the performance of such a

service is the actual cost of the work involved in compiling the record. All such fees received by DOT in payment of the cost of such work are deposited in a separate account administered under the direction of the Secretary, and may be used for the ordinary expenses incidental to providing the information.

**§ 7.43 When are fees waived or reduced, for records requested under subpart C?** 

(a) DOT does not charge fees to any requester making a request under subpart C of this part for the following

services:

(1) Services for which the total amount of fees that could be charged for the particular request (or aggregation of requests) is less than US $20, after taking into account all services that must be provided free of charge or at a reduced charge.

(2) The first two hours of search time, unless the records are requested for

commercial use.

(3) Duplication of the first 100 pages (standard paper, not larger than 8.5 x 14 inches) of records, unless the records are requested for commercial use. (4) Review time spent determining whether a record is exempt from disclosure, unless the record is requested for commercial use. (DOT does not charge for review time except with respect to an initial review to determine the applicability of a particular exemption to a particular record or portion of a record. DOT does not charge for review at the administrative appeal level. However, when records or portions of records withheld under an exemption that is subsequently determined not to apply are reviewed again to determine the applicability of other exemptions not previously considered, this is

considered an initial review for purposes of assessing a review charge.)

(b) When DOT aggregates requests as provided in § 7.34(d), DOT charges each requester a ratable portion of the fees charged for combined services rendered on behalf of all requesters.

(c) DOT waives or reduces the fees described in § 7.42(i) and (j) when the requester makes a fee waiver or reduction request as provided in § 7.24(b) and establishes that disclosure of the information is in the public interest as provided in 5 U.S.C. 552 and this paragraph, and the DOT official having initial denial authority

determines that disclosure of the information is in the public interest and is not primarily in the commercial interest of the requester. The requester must establish all of the following

factors to DOT’s satisfaction to show that the request is in the public interest:

(1) That the subject matter of the requested records concerns the operations or activities of the Federal

Government.

(2) That the disclosure is likely to contribute to an understanding of Federal Government operations or

activities.

(3) That disclosure of the requested

information will contribute to the understanding of the public at large, as opposed to the understanding of the individual requester or a narrow segment of interested persons (to establish this factor, the requester must show an intent and ability to disseminate the requested information to a reasonably broad audience of persons interested in the subject; for example, merely maintaining a Web site is insufficient to establish this factor).

(4) That the contribution to public understanding of Federal Government operations or activities will be significant.

(5) That the requester does not have

a commercial interest that would be furthered by the requested disclosure or that the magnitude of any identified


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commercial interest to the requester is not sufficiently large in comparison with the public interest in disclosure to

render the disclosure one that is primarily in the commercial interest of the requester.

(d) DOT furnishes documents without charge or at a reduced charge when the official having initial denial authority determines that the request concerns

records related to the death of an immediate family member who was, at the time of death, a DOT employee.

(e) DOT furnishes documents without charge or at a reduced charge if the official having initial denial authority determines that the request is by the

victim of a crime who seeks the record of the trial at which the requester

testified.

(f) DOT does not assess the following fees when DOT fails to comply with the time limits under §§ 7.31 or 7.33 and no unusual or exceptional circumstances (see § 7.34(a) and (c)) apply to the processing of the request or appeal:

(1) Search fees otherwise chargeable under § 7.42(h) and (j); and

(2) Duplication fees otherwise chargeable under § 7.42(i).

**§ 7.44 How can I pay a processing fee for records requested under subpart B or**  **subpart C?**

(a) Fees should be paid online, using a credit card, debit card, or electronic check. The DOT FOIA page (http:// www.dot.gov/foia ) has direct links to the electronic payment site. Any fees paid with a paper check, draft, or money order must be made payable to the U.S. Treasury and delivered as directed by the applicable FOIA Requester Service Center identified in § 7.27 (if the fees are

for records made available under subpart C) or the DOT Dockets Office identified in § 7.12(b)(1) (if the fees are

for records made available under subpart B).

**§ 7.45 When are pre-payments required for records requested under subpart C, and**  **how are they handled?**

(a) When DOT estimates that the search charges, review charges, duplication fees, or any combination of fees that could be charged to the requester will likely exceed US $25, DOT notifies the requester of the estimated amount of the fees, unless the requester has previously indicated a willingness to pay fees as high as those anticipated. In cases where DOT notifies the requester that actual or estimated fees may amount to more than US $25, the time limit for responding to the request is tolled until the requester has agreed to pay the anticipated total fee (see § 7.35). The notice also informs the requester how to consult with the appropriate DOT officials with the object of reformulating the request to

meet his or her needs at a lower cost.

(b) DOT may require payment of fees prior to actual duplication or delivery of any releasable records to a requester. However, advance payment, i.e., before

work is commenced or continued on a request, is not required unless:

(1) Allowable charges that a requester may be required to pay are likely to exceed US $250; or

(2) The requester has failed to pay within 30 days of the billing date fees charged for a previous request to any part of the U.S. Government.

(c) When paragraph (b)(1) of this section applies, DOT notifies the requester of the estimated cost. If the requester has a history of prompt payment of FOIA fees, the requester must furnish satisfactory assurance of full payment of the estimated charges. Otherwise, the requester may be required to make advance payment of any amount up to the full estimated charges.

(d) When paragraph (b)(2) of this section applies, DOT requires the requester to either demonstrate that the fee has been paid or pay the full amount owed, including any applicable interest, late handling charges, and penalty charges as discussed in § 7.46. DOT also requires such a requester to make an advance payment of the full amount of the estimated fee before DOT begins processing a new request or continues processing a pending request.

(e) In the event that a DOT component is required to refund a prepayment, the processing of the refund may necessitate collection of the requester’s Taxpayer Identification Number or Social Security Number and direct deposit information (bank routing number and bank account number) under 31 U.S.C. 3325, 31 U.S.C. 3332, and 31 CFR Part 208.

**§ 7.46 How are late payments handled?**

(a) DOT assesses interest on an unpaid bill starting on the 31st day following the day on which the notice

of the amount due is first mailed to the requester. Interest accrues from the date

of the notice of amount due at the rate prescribed in 31 U.S.C. 3717. Receipt by DOT of a payment for the full amount

of the fees owed within 30 calendar days after the date of the initial billing stops the accrual of interest, even if the payment has not been processed.

(b) If DOT does not receive payment of the fees charged within 30 calendar days after the date the initial notice of

the amount due is first mailed to the requester, DOT assesses an administrative charge to cover the cost of processing and handling the delinquent claim. In addition, DOT applies a penalty charge with respect to any principal amount of a debt that is more than 90 days past due. Where appropriate, DOT uses other steps permitted by Federal debt collection statutes, including disclosure to consumer reporting agencies and use of collection agencies, to encourage payment of amounts overdue.

Issued in Washington, DC, on December

20, 2010. Ray LaHood,
Secretary.

[FR Doc. 2010–32407 Filed 12–23–10; 8:45 am]

**BILLING CODE 4910–62–P**

**DEPARTMENT OF COMMERCE**

**National Oceanic and Atmospheric**

**Administration**

**50 CFR Part 222**

**RIN 0648–XA016**

**2011 Annual Determination for Sea Turtle Observer Requirement** 

**AGENCY :**  National Marine Fisheries Service (NMFS), National Oceanic and Atmospheric Administration (NOAA),

Commerce.

**ACTION :**  Notification of annual

determination.

**SUMMARY :**  The National Marine Fisheries Service (NMFS) is providing notification that the agency will not identify additional fisheries to observe on the Annual Determination (AD) for 2011, pursuant to its authority under the Endangered Species Act (ESA). Through an AD, NMFS identifies fisheries operating in the Atlantic Ocean, Gulf of Mexico, and Pacific Ocean that will be required to take observers upon NMFS’ request. The purpose of observing

identified fisheries is to learn more about sea turtle interactions in a given fishery, evaluate existing measures to prevent or reduce prohibited sea turtle takes, and to determine whether additional measures to implement the prohibition against sea turtle takes may be necessary. Fisheries identified in the 2010 AD ( see Table 1) remain on the AD and are therefore required to carry observers upon NMFS’ request, until

2014.

**ADDRESSES :**  See **SUPPLEMENTARY**

**INFORMATION** for a listing of all Regional

Offices.

**FOR FURTHER INFORMATION CONTACT :**  Kristy Long, Office of Protected Resources, 301–713–2322; Ellen Keane, Northeast Region, 978–282–8476;