# C_2013138EN.01002001.xml

| 17.5.2013 | EN | Official Journal of the European Union | C 138/20 |
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Call for expressions of interest for the position of member of the Management Board of the European Food Safety Authority

2013/C 138/09

Applications are invited for the positions of 7 out of 14 members of the Management Board of the European Food Safety Authority established by Regulation (EC) No 178/2002 of the European Parliament and of the Council of 28 January 2002 laying down the general principles and requirements of food law, establishing the European Food Safety Authority and laying down procedures in matters of food safety( 1 ). The Authority is located in Parma, Italy.

THE EUROPEAN FOOD SAFETY AUTHORITY

The European Food Safety Authority (EFSA) is the keystone of the European Union system of risk assessment for food and feed safety. The Authority was established to provide scientific advice and support for Union legislation and policies in all fields that may have a direct or indirect impact on food and feed safety, as well as closely associated questions in the field of animal health and welfare and plant health. It provides independent information on these matters and communicates on risks. Its mission also includes provision of scientific advice in many areas of food and feed law and whenever Union legislation so requires, including new food technologies such as GMOs. The Authority is widely recognised as the accepted point of reference by virtue of its independence, the scientific quality of its opinions and public information, the transparency of its procedures and its diligence in performing its tasks. In addition to having its own specialist personnel, the Authority is supported by networks of competent organisations in the EU.

Legal background

In accordance with Article 25 of the above mentioned Regulation, ‘the members of the Board shall be appointed in such a way as to secure the highest standards of competence, a broad range of relevant expertise and, consistent with these, the broadest possible geographic distribution within the Union’. In addition, four of the members of the Management Board ‘shall have their background in organisations representing consumers and other interests in the food chain’.

Furthermore, recital 40 of the aforementioned Regulation stipulates that ‘Cooperation with Member States is also indispensable’ and recital 41 states that ‘the Management Board should be appointed in such a way as to secure the highest standard of competence, a broad range of relevant expertise, for instance in management and in public administration, and the broadest possible geographic distribution within the Union. This should be facilitated by a rotation of the different countries of origin of the members of the Management Board without any post being reserved for nationals of any specific Member State.’

Role and operation of the Management Board

The responsibilities of the Management Board include, in particular:

| — | general monitoring of the work of the Authority to ensure that it carries out its mission and performs the tasks assigned to it in accordance with its mandate and within a culture of independence and transparency; |
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| — | the appointment of the Executive Director on the basis of a list of candidates drawn up by the Commission, and, if necessary, his or her dismissal; |
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| — | the appointment of the members of the scientific committee and panels, which are responsible for providing the scientific opinions of the Authority; |
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| — | the adoption of annual and multi-annual programmes of work of the Authority and the general report of annual activities; |
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| — | the adoption of the Authority’s internal rules and financial regulation. |
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The Board operates by formal meetings, private sessions, informal contacts between members and correspondence. EFSA papers, Board correspondence and private or informal sessions are in English. Formal sessions include interpretation where Members need this. The Board meets four to six times per year, mainly in Parma.

Composition of the Management Board

The Management Board is composed of 14 members, plus a representative of the Commission, as stated in Article 25(1) of Regulation (EC) No 178/2002( 2 ). Four of the members shall have their background in organisations representing consumers and other interests in the food chain. The term of office of seven members of the current Management Board expires on 30 June 2014, in accordance with Council Decision 2010/C 171/05( 3 ). The term of office of the other seven members will end on 30 June 2016, in accordance with Council Decision 2012/C 192/01( 4 ).

Current membership of the Board can be viewed on EFSA’s website http://www.efsa.europa.eu/en/mb/mbmembers.htm

This publication concerns applications for the positions of those seven members of the Management Board whose term of office expires on 30 June 2014.

Qualifications for the position and selection criteria

The members of the Management Board shall meet the highest standards of competence, encompassing a broad range of relevant expertise and a commitment to act independently.

To that end, applicants are required to complete an application form and a declaration of interest form that include specific commitments and declarations made on their honour that may lead to exclusion from the call if they are not signed (see annexes). Once appointed by the Council, they will have to make an annual written declaration of interests and to declare at each meeting of the Management Board any interest which might be considered as prejudicial to their independence in relation to the items on the agenda.

The purpose of the Declaration of Interest form is to demonstrate the candidate's ability to exercise the function of member of EFSA's Management Board in line with EFSA's internal rules on independence (http://www.efsa.europa.eu/en/values/independence.htm) and the Code of Conduct of EFSA's Management Board (http://www.efsa.europa.eu/en/efsawho/mb.htm). These rules stipulate that Board members shall refrain from involvement in any activity that could result in a conflict of interest or is likely to provoke the perception of a conflict of interest in the general public.

The particular situation of a candidate applying as a member having a background in organisations representing consumers or other interests in the food chain will be taken into account. See section below entitled ‘Members of the Management Board having a background in organisations representing consumers or other interest in the food chain’.

To qualify for the position, the candidates shall be nationals of an EU Member State and shall demonstrate:

| 1. | that they have at least 15 years of experience in one or more of the five areas of competence listed below, including at least five years at a senior level:
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provision of independent scientific advice and scientific and technical support for the preparation of European Union legislation and policies in all fields which have a direct or indirect impact on food and feed safety; —
management and public administration (including human resources, legal and financial aspects); —
development of policies ensuring integrity, independence, transparency, ethical practices and high scientific quality advice while maintaining reliability with stakeholders; —
effective communication and information to the public on scientific work; —
ensuring necessary coherence between: risk assessment, risk management and risk communication functions; | — | provision of independent scientific advice and scientific and technical support for the preparation of European Union legislation and policies in all fields which have a direct or indirect impact on food and feed safety; | — | management and public administration (including human resources, legal and financial aspects); | — | development of policies ensuring integrity, independence, transparency, ethical practices and high scientific quality advice while maintaining reliability with stakeholders; | — | effective communication and information to the public on scientific work; | — | ensuring necessary coherence between: risk assessment, risk management and risk communication functions; |
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| — | provision of independent scientific advice and scientific and technical support for the preparation of European Union legislation and policies in all fields which have a direct or indirect impact on food and feed safety; | | | | | | | | | | |
| — | management and public administration (including human resources, legal and financial aspects); | | | | | | | | | | |
| — | development of policies ensuring integrity, independence, transparency, ethical practices and high scientific quality advice while maintaining reliability with stakeholders; | | | | | | | | | | |
| — | effective communication and information to the public on scientific work; | | | | | | | | | | |
| — | ensuring necessary coherence between: risk assessment, risk management and risk communication functions; | | | | | | | | | | |

| 2. | that they have at least 5 years of experience gained from work in connection with food and feed safety, or other areas related to the Authority’s mission, notably in the field of animal health and welfare, protection of the environment, plant health and nutrition; |
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| 3. | their ability to operate in a multilingual, multicultural and multidisciplinary environment; |
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| 4. | their commitment to act independently:
they are expected to observe the highest standard of ethical conduct, act honestly, independently, impartially, with discretion and without regard to self-interest, and avoid any situation liable to give rise to a personal conflict of interests. |
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The following criteria will apply for the evaluation of candidates, who will be assessed on the basis of comparative merits, and on their commitment to act independently:

| — | expertise and ability to contribute effectively to one or more of the areas of competence mentioned above; |
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| — | expertise in the field of food and feed safety, or other areas related to the Authority’s mission; |
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| — | ability to operate in a multilingual, multicultural and multidisciplinary environment. |
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The shortlist of candidates will also be analysed in view of the following requirements for the Board composition:

| — | well-balanced, collective expertise of the Management Board members; |
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| — | broadest possible geographical distribution based on the rotation of the different nationalities of the Management Board members. |
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To that purpose, it should be noted that members whose term of office ends on 30 June 2014 and 30 June 2016 respectively, already include nationals of Belgium, Czech Republic, Denmark, France, Italy, Cyprus, Poland, Portugal, Romania, Slovakia, Finland, Sweden, and the United Kingdom. To date, the Board has not included nationals of Bulgaria, Estonia, Latvia, Lithuania, Luxembourg and Malta.

Participation in the Board meetings/Reimbursement and indemnities

Members will need to make a high level of commitment to participate in the meetings of the Management Board. They are asked to confirm in the application form their availability to actively participate in the Management Board. It is estimated that the Management Board will meet four to six times per year. Members of the Board are not remunerated, but will be reimbursed for their normal travel and subsistence costs. They will also receive indemnities for each day spent at meetings in accordance with Article 12 of the Rules of Procedure of the Management Board of EFSA, which states that ‘members of the Management Board other than the Commission representative and those employed by a national public body or institution will receive a daily indemnity of EUR 385 for each meeting of the Board at which he/she is present’.

Members of the Management Board having a background in organisations representing consumers or other interests in the food chain

Candidates are asked to indicate and justify in their application if they wish to be considered as one of the four Board Members having a background in organisations representing consumers or other interests in the food chain. The justification should include details of their background in organisations representing consumers or other interests in the food chain.

Appointment and term of mandate

With the exception of the Commission representative, who is appointed by the Commission, members of the Management Board are appointed by the Council, in consultation with the European Parliament, from the list drawn up by the Commission on the basis of this call for expressions of interest. The term of office shall be 4 years and can be renewed once. Applicants should note that the Commission’s list will be made public and that they have the right to object to publication of their names by contacting the Commission at the address indicated in the specific privacy statement for this call (see also the section below entitled ‘Protection of personal data’). The exercise of this right will not prejudice the candidate's application. Individuals on the Commission’s list who are not appointed may be invited to constitute a reserve list to be used in the event of the need to replace members who are unable to complete their mandate.

Equal opportunities

Great care will be taken to avoid any form of discrimination and applications from women are encouraged.

Application procedure and closing date

Applications shall comply with the requirements set out below; otherwise they will not be taken into consideration.

| 1. | Interested persons must complete the application form and the form on declaration of interests below, which can both also be downloaded for on-screen completion from the Directorate-General for Health and Consumers’ website at: http://ec.europa.eu/food/efsa/efsa_management_board_en.htm
After completion, the application form and the form on declaration of interests should be printed (if using the on-screen version), signed and dated by the applicant. |
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| 2. | The application must include:
(a)
the completed application form (signed); (b)
the completed form on declaration of interests (signed); (c)
a CV of minimum 1,5 pages and maximum 3 pages. | (a) | the completed application form (signed); | (b) | the completed form on declaration of interests (signed); | (c) | a CV of minimum 1,5 pages and maximum 3 pages. |
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| (a) | the completed application form (signed); | | | | | | |
| (b) | the completed form on declaration of interests (signed); | | | | | | |
| (c) | a CV of minimum 1,5 pages and maximum 3 pages. | | | | | | |

| 3. | The application form, the declaration of interest form, the CV, and any supporting documents have to be written in an official language of the European Union. It would, however, be appreciated, without it being a requirement, if a summary of experience and other pertinent information could be provided in English in order to facilitate the selection procedure. All applications will be treated as confidential. Supporting documents must be submitted at a later stage, if requested. |
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| 4. | The final deadline for submission of applications is 12 July 2013. |
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| 5. | The complete application must be sent:
(a)
either by post or by courier service not later than 12 July 2013, in which case the evidence of the date of dispatch shall be constituted by the postmark or the date of the deposit slip, to the following address:
European Commission Directorate-General for Health and Consumers Unit 03 For the attention of Mr R. VANHOORDE (Application for the EFSA Management Board) Office F-101 (Tour) 04/168 1049 Bruxelles/Brussel BELGIQUE/BELGIË (b)
or delivered by hand to the following address:
European Commission Directorate-General for Health and Consumers Unit 03 For the attention of Mr R. VANHOORDE (Application for the EFSA Management Board) Avenue du Bourget/Bourgetlaan 1-3 1140 Bruxelles/Brussel (Evere) BELGIQUE/BELGIË not later than 16.00 on 12 July 2013. In the case of (b), a receipt must be obtained as proof of submission, signed and dated by the official in the Commission's central mail department who took delivery. The department is open from 8.00 to 17.00 Monday to Thursday, and from 8.00 to 16.00 on Fridays. It is closed on Saturdays, Sundays and Commission holidays.
Neither applications sent by electronic mail or fax, nor those sent directly to the European Food Safety Authority will be accepted. | (a) | either by post or by courier service not later than 12 July 2013, in which case the evidence of the date of dispatch shall be constituted by the postmark or the date of the deposit slip, to the following address:
European Commission Directorate-General for Health and Consumers Unit 03 For the attention of Mr R. VANHOORDE (Application for the EFSA Management Board) Office F-101 (Tour) 04/168 1049 Bruxelles/Brussel BELGIQUE/BELGIË | European Commission | Directorate-General for Health and Consumers | Unit 03 | For the attention of Mr R. VANHOORDE (Application for the EFSA Management Board) | Office F-101 (Tour) 04/168 | 1049 Bruxelles/Brussel | BELGIQUE/BELGIË | (b) | or delivered by hand to the following address:
European Commission Directorate-General for Health and Consumers Unit 03 For the attention of Mr R. VANHOORDE (Application for the EFSA Management Board) Avenue du Bourget/Bourgetlaan 1-3 1140 Bruxelles/Brussel (Evere) BELGIQUE/BELGIË | European Commission | Directorate-General for Health and Consumers | Unit 03 | For the attention of Mr R. VANHOORDE (Application for the EFSA Management Board) | Avenue du Bourget/Bourgetlaan 1-3 | 1140 Bruxelles/Brussel (Evere) | BELGIQUE/BELGIË |
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| (a) | either by post or by courier service not later than 12 July 2013, in which case the evidence of the date of dispatch shall be constituted by the postmark or the date of the deposit slip, to the following address:
European Commission Directorate-General for Health and Consumers Unit 03 For the attention of Mr R. VANHOORDE (Application for the EFSA Management Board) Office F-101 (Tour) 04/168 1049 Bruxelles/Brussel BELGIQUE/BELGIË | European Commission | Directorate-General for Health and Consumers | Unit 03 | For the attention of Mr R. VANHOORDE (Application for the EFSA Management Board) | Office F-101 (Tour) 04/168 | 1049 Bruxelles/Brussel | BELGIQUE/BELGIË | | | | | | | | | | | |
| European Commission | | | | | | | | | | | | | | | | | | | |
| Directorate-General for Health and Consumers | | | | | | | | | | | | | | | | | | | |
| Unit 03 | | | | | | | | | | | | | | | | | | | |
| For the attention of Mr R. VANHOORDE (Application for the EFSA Management Board) | | | | | | | | | | | | | | | | | | | |
| Office F-101 (Tour) 04/168 | | | | | | | | | | | | | | | | | | | |
| 1049 Bruxelles/Brussel | | | | | | | | | | | | | | | | | | | |
| BELGIQUE/BELGIË | | | | | | | | | | | | | | | | | | | |
| (b) | or delivered by hand to the following address:
European Commission Directorate-General for Health and Consumers Unit 03 For the attention of Mr R. VANHOORDE (Application for the EFSA Management Board) Avenue du Bourget/Bourgetlaan 1-3 1140 Bruxelles/Brussel (Evere) BELGIQUE/BELGIË | European Commission | Directorate-General for Health and Consumers | Unit 03 | For the attention of Mr R. VANHOORDE (Application for the EFSA Management Board) | Avenue du Bourget/Bourgetlaan 1-3 | 1140 Bruxelles/Brussel (Evere) | BELGIQUE/BELGIË | | | | | | | | | | | |
| European Commission | | | | | | | | | | | | | | | | | | | |
| Directorate-General for Health and Consumers | | | | | | | | | | | | | | | | | | | |
| Unit 03 | | | | | | | | | | | | | | | | | | | |
| For the attention of Mr R. VANHOORDE (Application for the EFSA Management Board) | | | | | | | | | | | | | | | | | | | |
| Avenue du Bourget/Bourgetlaan 1-3 | | | | | | | | | | | | | | | | | | | |
| 1140 Bruxelles/Brussel (Evere) | | | | | | | | | | | | | | | | | | | |
| BELGIQUE/BELGIË | | | | | | | | | | | | | | | | | | | |

| 6. | In submitting an application, applicants accept the procedures and conditions as described in this call and in the documents to which it refers. In compiling their applications, applicants may under no circumstances refer to any documents of any type submitted in prior applications (e.g. photocopies of previous applications will not be accepted). Any misrepresentation in supplying the required information may lead to exclusion from the present call. |
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| 7. | All candidates applying to this call for expressions of interest will be informed about the outcome of the selection process. |
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Protection of personal data

The Commission will ensure that candidates’ personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Union institutions and bodies and on the free movement of such data (OJ L 8, 12.1.2001, p. 1). This applies in particular to the confidentiality and security of such data. For more detailed information on the scope, purposes and means of the processing of their personal data in the context of this call, candidates are invited to consult the specific privacy statement published on the call web page at the following address http://ec.europa.eu/food/efsa/efsa_management_board_en.htm

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( 1 )  OJ L 31, 1.2.2002, p. 1.

( 2 )  OJ L 31, 1.2.2002, p. 13.

( 3 )  OJ C 171, 30.6.2010, p. 3.

( 4 )  OJ C 192, 30.6.2012, p. 1.

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