# CA2012396EN.01000101.xml

| 21.12.2012 | EN | Official Journal of the European Union | CA 396/1 |
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21.12.2012

EN

Official Journal of the European Union

CA 396/1

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NOTICE OF OPEN SELECTION PROCEDURE

1. General Facilities Officer — Operations

and

2. General Facilities Officer — Projects

REFERENCE: EF-TA-12-06

(2012/C 396 A/01)

The European Foundation for the Improvement of Living and Working Conditions (Eurofound), based in Dublin, Ireland, is seeking to recruit for the positions of General Facilities Officer — Operations and General Facilities Officer — Projects

Reporting to the Head of the Administration and Finance unit, the General Facilities Officers will have the following responsibilities:

| | General Facilities Officer — Operations is responsible for the management of facilities by supervising and coordinating the services of a facilities management company. In addition to the above, the General Facilities Officer — Projects is responsible for the management of projects relating to general facilities and related areas. |
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General Facilities Officer — Operations is responsible for the management of facilities by supervising and coordinating the services of a facilities management company. In addition to the above, the General Facilities Officer — Projects is responsible for the management of projects relating to general facilities and related areas.

General Facilities Officer — Operations

General Facilities Officer — Projects

The duties of a General Facilities Officer — Operations may include any or all of the following:

General Facilities Officer — Operations

| — | supervising and coordinating a facilities management contractor, |
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supervising and coordinating a facilities management contractor,

| — | regularly organising meetings with the contractor to discuss scheduled and ad hoc works required, |
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regularly organising meetings with the contractor to discuss scheduled and ad hoc works required,

| — | placing orders and supervision of works via the contractor's helpdesk, |
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placing orders and supervision of works via the contractor's helpdesk,

| — | closely monitoring the available budget and its consumption on scheduled and ad hoc services, |
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closely monitoring the available budget and its consumption on scheduled and ad hoc services,

| — | providing input to budget forecast meetings, |
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providing input to budget forecast meetings,

| — | in-depth checking of contractor's invoices against work schedule, contract stipulations and work dockets, |
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in-depth checking of contractor's invoices against work schedule, contract stipulations and work dockets,

| — | signing off as responsible project manager on contractor's invoices, |
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signing off as responsible project manager on contractor's invoices,

| — | supervising of contractor through performance indicators, |
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supervising of contractor through performance indicators,

| — | discussing and agreeing with contractor any changes required to the contract or its conditions, |
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—

discussing and agreeing with contractor any changes required to the contract or its conditions,

| — | drafting of new tender specifications for new procurement procedures and their processing, |
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drafting of new tender specifications for new procurement procedures and their processing,

| — | coordinating certain activities within the General Facilities Unit to ensure maximum availability of the staff of the unit, |
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coordinating certain activities within the General Facilities Unit to ensure maximum availability of the staff of the unit,

| — | deputising for the General Facilities Officer — Projects, |
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deputising for the General Facilities Officer — Projects,

| — | other duties and responsibilities that may be assigned by the head of unit. |
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other duties and responsibilities that may be assigned by the head of unit.

In addition to being involved in some or all of the above duties, a General Facilities Officer — Projects will be responsible for the following:

General Facilities Officer — Projects

| — | developing multi-annual schedules for building and facilities projects, |
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developing multi-annual schedules for building and facilities projects,

| — | assessing new project ideas in terms of priority, feasibility and resource needs, |
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assessing new project ideas in terms of priority, feasibility and resource needs,

| — | preparing project specifications, |
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preparing project specifications,

| — | administration of tender procedures, |
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administration of tender procedures,

| — | liaising with the Eurofound contract officers regarding procurement, and with architects and external contractors, |
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liaising with the Eurofound contract officers regarding procurement, and with architects and external contractors,

| — | implementing and supervising of buildings and facilities projects, |
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implementing and supervising of buildings and facilities projects,

| — | deputising for the General Facilities Officer — Operations, |
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deputising for the General Facilities Officer — Operations,

| — | other duties and responsibilities that may be assigned by the head of unit. |
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other duties and responsibilities that may be assigned by the head of unit.

The selection procedure is open to candidates who:

| — | are citizens of one of the Member States of the European Union, |
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are citizens of one of the Member States of the European Union,

| — | are entitled to full rights as a citizen, |
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are entitled to full rights as a citizen,

| — | have fulfilled any obligations imposed by the laws concerning military service, |
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have fulfilled any obligations imposed by the laws concerning military service,

| — | have a level of secondary education, attested by a diploma, giving access to post-secondary education, |
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have a level of secondary education, attested by a diploma, giving access to post-secondary education,

| — | have:






  — | for General Facilities Officer — Operations: at least three years' professional experience following completion of secondary education and the award of diploma, including a minimum of three years' relevant professional experience In facilities management, |
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have:

—

for General Facilities Officer — Operations: at least three years' professional experience following completion of secondary education and the award of diploma, including a minimum of three years' relevant professional experience In facilities management,

General Facilities Officer — Operations

three

| — | for General Facilities Officer — Projects: at least six years' professional experience following the completion of secondary education and the award of diploma and a minimum of three years' relevant professional experience in facilities management, particularly in management of building and/or maintenance projects, |
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for General Facilities Officer — Projects: at least six years' professional experience following the completion of secondary education and the award of diploma and a minimum of three years' relevant professional experience in facilities management, particularly in management of building and/or maintenance projects,

General Facilities Officer — Projects

six

| — | be able to produce character references as to suitability for performance of the duties specified, |
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be able to produce character references as to suitability for performance of the duties specified,

| — | have thorough knowledge of one official language of the European Union and a satisfactory knowledge of another language of the Union, including an excellent knowledge of English which is the principal language of Eurofound (1). |
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have thorough knowledge of one official language of the European Union and a satisfactory knowledge of another language of the Union, including an excellent knowledge of English which is the principal language of Eurofound (1).

1

The successful candidates will be recruited as follows:

| — | General Facilities Officer — Projects: temporary agent (AST 3) on a fixed term contract for five years. The contract may be renewed (2). |
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General Facilities Officer — Projects: temporary agent (AST 3) on a fixed term contract for five years. The contract may be renewed (2).

General Facilities Officer — Projects

2

| — | General Facilities Officer — Operations: contract agent (function group III, grade 8, 9 or 10 depending on qualifications and experience) on fixed term contract for five years. The contract may be renewed. |
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General Facilities Officer — Operations: contract agent (function group III, grade 8, 9 or 10 depending on qualifications and experience) on fixed term contract for five years. The contract may be renewed.

General Facilities Officer — Operations

The reserve list of candidates set up from this procedure may also be used to fill other vacancies with a similar profile.

Full details of the post as well as the application and selection procedures can be downloaded from the Eurofound website vacancies page:

http://www.eurofound.europa.eu/about/vacancies/index.htm

All applications must be submitted on the official application form which can also be downloaded from the website.

Deadline for applications: 25 January 2013.

25 January 2013

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(1)  Candidates should note that, for temporary agents, prior to their first promotion following appointment they will be required to demonstrate their proficiency in a third EU language (level B2 of the Common European Framework of Reference for Languages).

1

(2)  Current Eurofound policy is that the first renewal of fixed term contracts for temporary agents is for an indefinite period.

2

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