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VOLUME 13 FLIGHT STANDARDS DES IGNEES

CHAPTER 3 DESIGNATED AIRCRAFT DISPATCH ER EXAMINER

Section 1 Designation, Renewal, Oversight , and Termination of a Designated Aircraft Dispatch er Examiner

13

- 136 INTRODUCTION. This section provides policy related to the selection, appointment

, ov ersight, training, renewal, and termination of Designated Aircraft Dispatch er Examiners (DADE). This policy is intended to coordinate with the g eneral policy regarding a ir
t ransportation d esignees located in Volume 13, Chapter 1, S ections 1 and 2

, and the d esignee

m anagement p olicy contained in Order 8000.95, Designee Management Policy

.
13

- 137 PROGRAM TRACKING AND REPORTING SUBSYSTEM (PTRS) ACTIVITY CODES. 1555, 1565, 1595, and 1669.

13

- 138 REFERENCES, FORMS, AND JOB AIDS.

A. References (current editions):

• Title 14 of the C ode of Federal Regulations ( 14 CFR ) P arts 1, 61, 65, 91, 110, 119, 121, and 183

.
• Title 49 of the United States Code (49 U.S.C.)

.
• Federal Aviation Administration ( FAA ) Order VS 1100.2, Managing AVS Delegation Programs

.
• FAA Order 8000.95, Designee Management Policy

.
B. Forms:

• FAA Form 800 0

- 5, Certificate of Designation;

• FAA Form 8430

- 9 (1

- 70)
, C ertificate of Authority ;

• FAA Form 8000

- 36, Program Tracking and Reporting S ubsystem Data Sheet;

• FAA Form 8060

- 4, Temporary Airman Certificate;

• FAA Form 8060

- 5, Notificati o n of Disapproval of Application;

• FAA Form 8400

- 3, Application for an A irman Certificate and/or Rating; and

• FAA Form 8710

- 6, Examiner Designation and Qualification Record.

C. Job Aids:

• Figure 13

- 9, Sample Designated Aircraft Dispatch er Examine r Initial Appoi ntment Checklist;

• Figure 13

- 10, Sample FAA Form 800 0

- 5, Certificate of Designation;

• Figure 13

- 11, Sample FAA Form 8430

- 9 (Formerly FAA Form 1382) , Certificate of Authority ;

• Figure 13

- 12, Sample Designated Aircraft Dispat ch er Examiner Letter of Authority;

• Figure 13

- 12A, Sample Addendum to DADE LOA

– Temporary Authorization to Exercise DADE Privileges Beyond the DADE’s Geographic Limit of Authority ;

1DATE DRAFT 8900.1 CHG DADE

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• Figure 13

- 13, Designated Aircr aft Dispatch er Examiner Checklist;

• Figure 13

- 14, Samp le Practical Test Tracking Form;

• Figure 13

- 1 5, Sample Annual Meeting Agenda;

• Figure 13

- 16, Sample Designated Aircraft Dispatch er Examiner Surveillance Checklist; and

• Figure 13

- 17, Sample Designated Aircraft Dispatch er Examiner Renewal Checklist

.
13

- 139 BACKGROUND. The FAA appoints designe es to provide airman and aircraft certifications and other services to the public in accordance with FAA pol icy, guidance, and regulations. Designees help the FAA leverage its resources, thus providing the agency with the

a b ility to respond to changing wor kload s and aviation industry needs. The FAA designee management program demands the highest technical and ethical standards from its designees as well as strict compliance with certification policies and regulations.

A. Statutory Authority. Title 49 U.S.C., s ubtitle VII, chapter 447, provides the statutory authority for the FAA to delegate private persons to perform certain authorized functions on behalf of the Administrator. These persons are called designees.

B. Regulatory Requirements. P art 183
, Representative s of the Administrator, prescribes the regulatory requirements for designating private individuals to act as representatives of the Administrator. Specifically, part 183, § 183.25(f) contains the specific privileges the Administrator may delegate to a DADE

.
C. Designation Principles. The FAA bases its designee management programs on the following principles:

1) Privilege. Designation is a privilege, not a right.

2) Knowledgeable. Designees must be knowledgeable, qualified, and competent.

3) Risk

- Based Approach. Managem ent of designation programs must employ a risk

- based approach.

4) Essential. Designation programs are essential.

5) Need and Ability. A need for and ability to manage a designee must exist for all designees.

D. Employee Status. A designee is not considered an emplo yee of the U.S. Government and is not federally protected for the work performed or th e decisions made as a designee.

13

- 140 FAA RESPONSIBILITIES

.
A. Responsibility and Authority for Policies Governing DADEs.

1) The Associate Administrator for Aviation Safety ( AVS

- 1 )

. AVS

- 1 has the overall authority for establishing policy that governs the designees managed by the various AVS

2DATE DRAFT 8900.1 CHG DADE

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lines of business. These lines of business include t he Flight Standards Service (AFS), t he Aircraft Certification Service (AIR )
, and Aerospace Med icine (AAM). The AFS, AIR

, and AAM h eadquarters (HQ) p olicy d ivisions are responsible for developing policy applicable to specific designee types

. AFS is responsible for devel oping policy specific to DADEs.

2) The Air Transportation Division ( AFS

- 200 )

. AFS

- 2 00 is responsible for the overall policy governing DADEs

. 3) The Regulatory Support Division ( AFS

- 600 )

. AFS

- 600 is responsible for the Designee Management System ( DMS) policy specific to DADEs. The policy contained in this chapter reflects the req uirements co ntained in the DMS.

B. Responsibility for Selection of DADEs. “Selection” means the identification and evaluation of qualified designee applicants that best meet the FAA’s needs.

1) Selecting Official. In accordance with p art 183, a DADE falls under the category of Tech nical Personal Examiner (TPE). Section 183.11 allows any local AFS inspector to select a TPE. Howev er, AVS Designee Management Policy requires the FAA selecting official to be a management representative. For a DADE, the s electing o fficial will be the manager of the managing AFS field office

. 2) Selection Process. AFS uses the selection process to determine the eligibility of a DADE applicant by evaluating the applicant’s technical skills and competence, along with the applicant’s ability to apply thos e skills and maintain a good understanding of FAA policy. The selection process also considers the interpersonal skills of the applicant and how they would contribute to the applicant’s ability to perform as a designee.

C. Responsibility for Authorization (A ppointment) of DADEs. “Appointment” is the action taken by the FAA to designate a qualified individual as a represen tative of the Administrator. The manager of the AFS field office has the overall res ponsibility to appoint a DADE. AFS field offices include a certificate holding district office (CHDO), certificate management office (CMO), and Flight Sta ndards District Office (FSDO). The AFS field office manager appoints the DADE by signing the Certificate of Designation (see Figure 13

- 10 for a sample of a Ce rtificate of Designation). The office manager and the aviation safety inspector ( ASI ) the manager selects to be the FAA m anaging s p ecialist of the DADE will b oth sign the Certificate of Authority (see Figure 13

- 11 for a sample of a Certificate of Authority ). For the purposes of this chapter, the AFS field office that appoints and manages a DADE will be referred to as the CHDO.

D. Management of DADE s . The primary responsibility for managing a DADE resides with the FAA managing specialist. Managing a DADE includ es the following activities:

• Appointment

,
• Oversight

,
• Training

,
• Renewal , and

• Termination

.

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1) FAA Managing Specialist Qualifications. With limited exception, the FAA managing specialist of a DADE must be a n Aviation Safety Inspector

– Aircraft Dispatcher (ASI

- AD) (often referred to as a Dispatch Inspector). An ASI

- AD is not simply an ASI who holds an Aircraft Dispatcher Certificate. The title of Aviation Safety Inspector

– Aircraft Dispatcher is a specific U.S. Office of Personnel Management (OPM) p osition d escripti on (PD). An ASI is not considered to be an ASI

- AD unless specifically designated as such in an official OPM PD

. The PD for an ASI

- AD is contained in Human Resource Policy Manual ( HRPM ) Supplement, Volume 1, and is listed as an “1825AD”.

2) Limited Exception Temporary Assignment

. Volume 5, Chapter 5, Section 10

, p aragraph 5

- 1363, Designation of Field Offices and Assignment of Inspectors, outlines the ability to obtain a waiver from AFS

- 200 to temporarily assign an ASI

– Air Carrier Operations (ASI

- AC

- OP s ) as the FAA managing specialist of a DADE. The temporary assignment is allowable until such time as an ASI

- AD becomes available, but for no longer than 24 calendar

- months. This time period is equivalent to two DADE authorization renewal cycles. In order to tempor arily manage a DADE, an ASI

- AC

- OP mu st meet the following criteria:

• Have a n FAA Aircraft Dispatcher Certificate ;

• Have at least 1 year of experience in oversight responsibilities of the 14 CFR ; and

• Have successfully completed FAA Academy Course 21047, Aircr aft Dispatcher Functions for ASIs

. 3) Knowledge of 14 CFR. The FAA managing specialist must be knowledgeable of parts 1, 61, 65, 91, 110, 119, 121, and 183, and the requirements set forth in this order.

4) Training. Any FAA managing specialist of a DADE (includi ng an ASI

- AC

- OP on temporary assignment) must successfully complete FAA Academy Course 21047, Aircraft Dispatcher Functions for ASIs. In addition, t he FAA managing specialist and his or her F ront l ine M anager (FLM) must complete the appropriate available W e b

- based and/or instructor

- led d esignee m anagement courses offered through the electronic Learning Management System (eLMS).

13

- 141 NEED AND ABILITY TO MANAGE A DADE. Prior to appoint ing any designee, the FAA must first determine there i s a need for the designee a nd, subsequently, if the ability exists to manage t he designee once appointed. Determining the need and ability to manage a DADE is at the sole discretion of the AFS field office manager as the selecting and appointing official.

A. Establishing Need. The need for a designee is driven by the certification needs of the public. Each regional Flight Standards division ( RFSD ) and AFS f ield o ffice has overall responsibility to ensure the certification needs of the public within its geographic area of responsibility are met

. This includes ensuring that adequate FAA personnel and/or designees are available to conduct certification activities in the geographic area. Keeping these responsibilities in mind

, here are some examples of what constitutes a need for a DADE. The y include, but are not limited to:

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• An FAA

- approved Aircraft Dispatcher Certification Course is located in, setting up, o r moving to the geographic area;

• High or increased volume of students seeking certification in the geographic area;

• Unavailability of a previously authorized DADE;

• Decreased ability to provide examinations within a reasonable period of time ; and

• Documented public complaints regarding the inability of the FAA to meet aircraft dispatcher certification needs.

B. The Ability to Manage. Before an o ffice m anager can select and appoint a DADE, the manager must first determine if the office has the ability and resources to manage a DADE. The determination must be based on criteria such as:

1) Appropriate Technical Resources. The AFS field office staff m ust have the appropriate technical skills and know ledge to oversee the designee. The appropriate technical resource for managing a DADE is an ASI

- AD who is available to manage the DADE and be assigned as the FAA managing specialist. In limited circumstance s , an ASI

- AC

- OP s may temporarily manage a DADE. For limited temporary exception

, see paragraph 13

- 140 and V olume 5, Chapter 5, Section 10.

2) Ability to Maintain Oversight and Conduct Surveillance. Oversight is the ongoing task of en suring that a designee per forms within established guidelines. This is primarily accomplished through surveillance. Therefore, the proposed FAA managing s pecialist’s workload must permit that individual to conduct surveillance of a DADE whenever necessary. The office manager will c onsider the following with respect to the ASI

- AD’s current work assignments:

• The number of air carrier certificates the ASI

- AD is currently assigned;

• Aircraft Dispatcher Certification Courses for which the ASI

- AD has approval oversight responsibility;

• The number of designees the ASI

- AD is managing;

• The number of Aircraft Dispatcher Practical Tests required; and

• The amount of travel involved for each of the ASI

- AD’s certificate management, designee management, course oversight, and testing responsibilities.

3) Funding. The manager must consider the funding that could be associated with any travel required to conduct surveillance of a DA DE

.
13

- 142 GENERAL APPLICANT CONSIDERATIONS. The AFS field office will consider the following factors when evaluating a DADE applicant for possible selection: minimum qualifications and competitive differentiators.

A. Minimum Qualifications for Initial DADE Authorization. Applicants for initial DADE authorization must have experience working in an operational control environment and must be in a position to stay up

- to

- date with FAA

- approved industry practices and the evolving regulatory environment as a condition of continued authorization. The applicant must hold an

5DATE DRAFT 8900.1 CHG DADE

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Aircraft Dispatcher Certificate that was issued no less than 3 years prior t o his or her application as a DADE. In addition, the candidate must meet any one of the following criteria:

1) Have a total of at least 2 of the last 3 years ’ experience as a current and qualified aircraft dispatcher for a certificate holder who is authorized t o conduct part 121 domestic and/or flag operations

. 2) Have a total of at least 3 of the last 4 years ’ experience having responsibility for operational control for a certificate holder who is authorized to conduct part 121 supplemental operations

. 3) Have at l east 2 of the last 5 years as an ASI

- AD.

4) Have at least 5 years of experience, without recency, as a current and qualified aircraft dispatcher for a certificate holder who is authorized to conduct part 121 domestic and/or flag operations, and is currently p erforming technical functions in a dispatch or operational control related field that supports part 121 operations. For the purposes of this section, dispatch or operational control f unctions include the following:

• Actively employed by a certificate holde r who conducts part 121 operations, as an Air Traffic Coordinator, located within a dispatch or O peration s C ontrol C enter (OCC) ;

• Actively employed in a dispatch or operational control management position by a certificate holder who conducts part 121 operat ions;

• Actively working in technical support for a flight planning and operational control system provider that provides systems to certificate holders w ho conduct part 121 operations;

• Actively working as an instructor who administers p art 121 regulatory t r aining to aircraft dispatchers; and

• Actively employed as a dispatch subject matter expert (SME) for the purposes of developing dispatch and operational control software and/or procedures for a certificate holder that conducts part 121 operations.

B. Competit ive Differentiators (CD)

. Practical experience that enhances the applicant’s competitiveness for the DADE appointments is referred to as CD s . Each CD the applicant possesses will affect the applicant’s competitiveness for the selection

, but will not
automa tically ensure selection and appointment or result in nonappointment. The CDs are listed below, but not necessarily in order of general relevance. Actual relevance will be determined by the managing specialist and selecting official, depending on the requi rements of the AFS field office.

• Prior experience as a DADE

.
• Served as an FAA ASI

- AD ( dispatch safety inspector ( DSI ) ) for at least two of the last five years

.
• Served as an FAA designee other than a DADE

.
• Served as an Air Transportation Supervisor (ATS) ( a dministering c ompetence

c hecks in accordance with p art 121 training requirments

. )

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• Currently working as an aircraft dispatcher for a part 121 flag or domestic operator

.
• Currently working at a part 121 supplemental as a dispatcher in a flight followi ng

s yst em

.
• Served as a dispatch supervisor in a part 121 OCC

.
• Served as a dispatch manager in a part 121 OCC

.
• Served as a dispatch instructor at a part 121 operator

.
• Served as an air traffic control ( ATC ) coordinator in a p art 121 OCC

.
• Recent (last 5 years) exper ience in extended overwater operations or ETOPS

.
• Recent (last 5 years) experience in high terrain (driftdown environment) operations

.
• Currently working in an environment that allows a continuing opportunity to remain professionally current with evolving re gulations, technology

, and FAA

- approved industry p ractices

.
• Served as a dispatch standards or procedures developer at a p art 121 operator
, either as an employee or a contractor

.
• Holds airman’s certificates other than a ircraft d ispatcher

.
• An active member o f a dispatcher professional organization

, such as Airline Dispatchers Federation ( ADF ) or International Federation of Airline Dispatchers Associations ( IFALDA )

.
• Worked as an instructor at a p art 65 dispatcher certification course

.
• Served as an Air Force Fl ight Manager

.
C. Requirements for DADEs Applying for Renewal of Authorization. As a condition for continued authorization, DADEs must stay up

- to

- date with F ederal r egulations, FAA o rders

, and a viation i ndustry best practices. DADEs must also remain knowledgeable of FAA

- approv ed programs such as Enhanced Weather Information Systems (EWINS)

, Extended Range (ETOPS), Weight and Balance (W&B), and m inimum e quipment l ist (MEL). In addition, a DADE seeking renewal of his or her designee authorization must meet the following criteria:

1) Be in possession of an Aircraft Dispatcher Certificate that the DAD E has held for at least 3 years.
2) Successfully complete the r ecurrent t raining required by Volume 13, Chapter 3, Section 3

, and Order 8000.95 at least annually.

3) Maintain knowledge of the re gulatory requirements contained in parts 65 and 121, as well as those listed in the current edition of FAA

- S

- 8081

- 10, Aircraft Dispatcher Practical Test Standard s (PTS)

. 4) Maintain knowledge of current FAA p olicies contained in FAA o rders such as FAA Order 8 900.1 , Flights Standards Information Management System (FSIMS)

. 5) Maintain knowledge of the current editions of the appropriate FAA

a dvi sory c irculars (AC)

.

7DATE DRAFT 8900.1 CHG DADE

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6) Remain engaged in aviation through any of the following means:

• Continuing employment with a certifica te holder conducting part 121 operations;

• Continuing experience as an instructor for an FAA

- approved Aircraft Dispatcher Certifi cation Course;

• Continuing employment in a dispatch or operational control related field as discussed in sub paragraph 13

- 14 2 A 4) ; or

• Active participation in professional aircraft dispatcher organi zations

, such as the ADF or the IFALDA

.
13

- 143 SOLICITATION OF APPLICANTS FOR DADE SELECTION. Once the need and the ability to manage a DADE are established, it is important to solicit the most qua lified applicant(s) available. The following are suggested avenues for soliciting applicants:

• Advertise a DADE opening at an air carrier in the area that conducts part 121 operations

.
• Notify professional aircraft dispatcher organizations, such as t he ADF a nd t he IFALDA

.
• Contact the Airmen Certification Branch (AFS

- 760) and request that they run a query of all certificated aircraft dispatchers located in a particular ZIP code range, city, or region.

A. DADE Application Package. Individuals responding to the sol icitation of a AFS f ield o ffice must submit an application package to the o ffice m anager. The application package must contain the following items:

• A completed Examiner Designation and Qualification Record (FAA Form 8710

- 6) ;

• A brief r é sum é that describes t he applicant’s knowledge, skill, and experience appropriate to the position (the information on the r é sum é should correspond to the information on FAA Form 8710

- 6) ; and

• At least two letters of recommendation attesting to the professional qualifications of the applicant.

B. FAA Form 8710

- 6. FAA Form 8710

- 6 must include the applicant’s Aircraft Dispatcher Certificate number, as well as any other airman certificates and designee appointments held by the applicant.

13

- 144 DADE SELECTION PROCESS.

A. Evaluation Panel. The AFS field office manager will assign inspectors from the office to serve as the evaluation panel for DADE applications. The evaluation panel will review the DADE applications and interview the applicants. The office manager will assign an ASI

- AD who meets the qualification requirements of this section to be the e valuating s pecialist

, to act as the focal point of the panel

, and ultimately act as the FAA managing specialist of the DADE.

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(The qualifications are also specified in Volume 5, Chapter 5, Section 10, a nd Order 8900.95.) The full evaluation panel will consist of at least the following personnel :
1) The e valuating/ m anaging s pecialist

. 2) At least two individuals who are either operations or airworthiness ASIs. These ASI s should have experience in managing desig nees and do not have to be qualified as an ASI

- AD.

3) The frontline supervisor if possible

.
B. Review the Application Package. The ev aluation panel will review the DADE application packages and verify the information contained therein.

1) Review the information con tained in the applicant’s completed FAA Form 8710

- 6.

2) Review the applicant’s r é sum é . Whenever possible, verify employment history and ensure there is nothing negative in the history that could call into question the applicant’s qualifications and overall de sirability as a candidate.

3) Verify any airman certificates held by the applicant in the Safety Performance Analysis System (SPAS) Multi

- System Access Tool for Air Personnel (MSAT

- A) database to:

a) Ensure accuracy of the information provided by the applicant

. b) Review records associated with the applicant

, such as those contained in the following systems:

1. PTRS.

2. Accident/Incident Data System (AIDS).

3. Enforcement Information System (EIS).

4) Verify any other FAA designation authorizations held by the applicant in the

e nhanced Vital Information Database (eVID) or by accessing the National Vital Information Subsystem (NVIS) located in SPAS.

5) Review any letters of recommendation submitted by the applic ant.
6) Review the applicant’s CDs

.
C. Select an Applicant to Interview. The e valuation panel will select up to three of the most qualified applicant s to interview while considering each applicant’s availability to administer Aircraft Dispatcher Practical Tests. If an applicant’s availability to administer tests does not meet the de mand for testing, the evaluation specialist should solicit additional applicants. In the case where the need has been established for more than one DADE, the evaluation panel may select up to three candidates to interview per DADE needed.

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D. Conduct the Inter view. The evaluation panel will interview the DADE applicants

. D uring the interview, the FAA evaluating/ managing specialist will ask pointed questions about the applicant’s experience and background as well as technical expertise regarding the requirements of p art 65 s ubpart C and a ppendix A

, p art 121, and the current edition of the Aircraft Dispatcher PTS

.
E. After the Interview. After completing the interview, the interview panel will meet to discuss the applicant’s ability to answer technical questions, as well as the applicant’s overall adequacy as a DADE candidate. When considering an applicant, the interview panel will take into account any of the applicant’s past performance (both negative and positive) in the a viation i ndustry, as an FAA designee, or as a former FAA employee.

F. Selection of the DADE Candidate. The Office Manager will select the most qualified applicant based on the recommendations of the interview panel.

13

- 145 TRAINING AND QUALIFICATION OF CANDIDATE.

A. Training. In accordance with Volume 13, Chap ter 3, Section 3, and Order 8900.95, Volume 4, Chapter 7

, the FAA managing specialist will conduct initial training for each DADE candidate. Prior to authorizing the candidate as a DADE, the FAA managing specialist must evaluate the candidate’s knowledge o f the training and verify that he or she understands his or her duties and responsibilities. If the FAA managing specialist cannot satisfactorily verify the candidate’s knowledge, the specialist must either provide the candidate with additional training

or reject the candidate. The FAA managing specialist will record all DADE training events in the PTRS using activity code 1595.

B. Qualification. Once a DADE candidate satisfactorily completes initial training

, he or she must administer an Aircraft Dispatcher P ractical Test in accordance with the Aircraft Dispatcher PTS , as part of the qualification process. The FAA managing specialist must observe the candidate administer the Aircraft Dispatcher Practical Test to an applicant for certification. The specialist w ill pay careful attention to the candidate’s testing methods and level of professionalism, and evaluate the DADE candidate’s performance during the administration of the test. The DADE candidate does not have the authority to issue a certificate to the app licant; however, the FAA managing specialist may allow the candidate to fill out the appropriate paperwork while the specialist observes. The FAA managing specialist will sign the Temporary Airman Certificate or Notice of Disapproval, as appropriate, and i ssue it to the applicant.

C. Determination by the FAA Managing Specialist. After observing the DADE candidate administer the Aircraft Dispatcher Practical Test to an applicant for certification, the FAA managing specialist will make one of the following deter minations:

1) The DADE candidate’s performance was satisfactory;

2) The DADE candidate requires additional training and observation; or

3) The DADE candidate must be rejected

. If rejected, the candidate has no recourse to appeal because the candidate has not actual ly been appointed.

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D. PTRS. The FAA managing specialist will select PTRS activity code 1555 and complete a PTRS entry after the administration of the Aircraft Dispatcher Practical Test

, regardless of whether or not the result was satisfactory.

1) Enter the PTRS activity code in the Flight Service Automation System (FSAS)

. 2) Select “183” in the CFR field

. 3) Enter the appropriate “Start” and “Closed” dates

. 4) Enter the DADE candidate’s name and A irman C ertificate number in the appropriate fields ( “ Name ” and “ Examiner ” )

. 5) Check the appropriate box for “Pass” or “Fail,” depending upon the result of the
test

. 6) Enter “1524,” which corresponds to the Aircraft Dispatcher Practical Test, in the field titled “Exam Kind

. ”

7) Check the box titled “Observed by Inspector

. ”

8) Enter any comm ents as appropriate by expanding the “Comments” area and clicking on the “Add New Comment” bar

. 9) Select “J

- Crewmembers” from the “Primary Area” dropdown menu

. 10) Select code “783” for designees in the “Keyword” dropdown menu

. 11) Enter your “Opinion Code” and “Com ments , ” as appropriate.

13

- 146 INITIAL APPOINTMENT

. FAA managing specialists may use the Sample Designated Aircraft Dispatch er Examiner Initial Appointment Checklist (Figure 13

- 9) to ensure that the initial appointment process is complete. In addition

, the managi ng specialist will accomplish the following actions:

• Prepare the DADE’s d esignated e xaminer f ile (see Volume 13, Chapter 1, Section 2, paragraph 13

- 32
, a s well as paragraph 13

- 1 49 of this section

, for complete file information);

• Enter the DADE’s informatio n into the e VI D and ensure a control number is assigned;

• Prepare FAA Form 8000

- 5 (Figure 13

- 10) and the letter of authority (LOA) (Figure 13

- 1 2 ) for the office manger’s signature; and

• Forward the appointment documentation to the DADE once it is signed by t he o ffice

m anager.

13

- 147 GEOGRAP HIC LIMITS OF AUTHORITY

. In accordance with Order 8000.95, the FAA expects designees to perform the majority of their functions within the bounds of that managing office’s area of responsibility. Accordingly, a DADE’s authority an d privileges are

11DATE DRAFT 8900.1 CHG DADE

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limited to the CHDO’s geographic area of responsibility. This is necessary to allow for adequate oversight by the FAA managing specialist and to ensure the continuing and uninterrupted ability to conduct airmen certification within th e CHD O’s geographic area.

A. Extending a DADE’s Geographic Limit of Authority. When certification needs exist in an area that does not have the necessary resources such as an ASI

- AD or a DADE, a CHDO may extend a DADE’s authority beyond the geographic area of resp onsibility on a

case

- by

- case basis. This is allowable provided it does not affect the CHDO’s ability to maintain oversight of the DADE and meet the aircraft dispatcher certification needs of the public located within its geographic area. In addition, the f ollowing conditions apply:

1) The CHDO must be able to maintain the ability to conduct surveillance of the DADE while the DADE is administering the A ircraft D ispatcher P ractical T est outside of the CHDO’s geogr aphic area of responsibility , or
2) The CHDO will en sure surveillance support can be provided by a local AFS f ield

o ffice located in the geographic area where the aircraft dispatcher certification is to occur. Surveillance may only be conducted by an ASI

- AD or ASI

- AC

- OPS qualified in accordance with this se ction

, V olume 5, Chapter 5, Section 10 , and Order 8000.95

. 3) A CHDO may not extend a DADE’s geographic area of responsibility if there is no ability to conduct surv eillance in the extended area

. 4) A CHDO may not extend a DADE’s geographic area of responsibili ty if it could negatively impact the needs of the public located in the CHDO’s geographic area. An example of a negative impact would be delaying or otherwise impeding the certification of applicants for Aircraft Dispatcher C ertificates within the CHDO’s a rea

. 5) Extension of the DADE’s geographic limit of authority will be for a limited amount of time, or a limited number of tests. A DADE’s authority may not be extended for more than 30 days without reevaluation a nd reauthorization by the CHDO

. 6) The extended a uthority will be granted through a temporary authorization (see F igure 13

- 12A )
, which will be an addendum to the DADE ’ s LOA ( s ee Figure 13

- 12)

.
B. Required Coordination. When a DADE’s authority is extended beyond the geographic area of authority of the CHDO, coordination must occur between the CHDO and the local AFS f ield o ffice in whose geographic area of responsibility the aircraft dispatcher certification will occur. All coordination must be accomplished in writing , which may include email.

1) When a Local AFS F ield O ffice Requests the Services of a DADE. The

m anager of the local AFS f ield o ffice in need of the services of a DADE will contact the manager of the DADE’s CHDO as soon as practicable, but not less than 10 business days after having established the n eed for aircraft dispatcher certification. The manager of the local AFS field office must provide the following to the DADE’s CHDO:

12DATE DRAFT 8900.1 CHG DADE

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a) The estimated dates and time period du ring which the DADE will be needed.

b) The estimated number of certification applicants r equiring testing

. c) The means by which the certification applicant(s) meet s the experience or training requirements of part 65, § 65.57 (e.g.
, graduate of an FAA

- approved part 65 A ircraft D ispatcher C ertification C ourse).

d) The exact location of the facility a t which the tests are to be conducted

. e) A description of the testing facilities.

1. Testing facilities should be equivalent to or better than those required by § 65.65 and must be equipped with writing surfaces (desks, tables, etc.) that provide the applicant with sufficient space to use all necessary testing materials

, such as aeronautical en route charts and A irplan e F light M anuals (AFM )

.
2. The local AFS field office requesting the DADE will ensure that the testing facilities are adequate. However, if the DADE’ s FAA managing specialist is conducting surveillance of the DADE while outside of the geographic area

, the specialist will verify the adequacy of the testing facility as part of the DADE surveillance.

2) CHDO Response. If a CHDO determines it is appropriate to extend a DADE’s authority based on a request from a local AFS f ield o ffice , the FAA managing specialist will prepare the temporary authorization for signature by the o ffice m anager. The authorization will be accompanied by a memo to the requesting local AFS field office, stating that the CHDO has extended the DADE’s geographic area of authority based on the request fr om the local AFS office. The memo will also include the dates during which the DADE will be authorized to conduct the aircraft dispatcher c ertification. After providing the temporary authorization to the DADE, the FAA managing specialist will include a copy of the DADE’s temporary authorization along with the CHDO response memo, and forward it to the requesting local AFS f ield o ffice

m anager. If the CHDO decides it must deny a request to extend a DADE’s authority, the o ffice

m anager will convey the denial and provide the reason why in writing, which may be via email.

3) When the CHDO H as a Need to Extend the DADE’s Geographic Area. When a CHDO ha s a need to authorize a DADE to administer the Aircraft Dispatcher Practical Test outside of the CHDO’s geographic area of responsibility, the office manager will do the following:

a) Ensure that the CHDO is able to conduct surveillance of the DADE while the DADE is administering A ircraft D ispatcher P ractical T ests outside of the CHDO’s geogr aphic area of responsibility , or
b) Ensure surveillance support can be provided by a local AFS f ield o ffice located in the geographic area where the aircraft dispatcher certi fication is to occur. Surveillance may only be conducted by an ASI

- AD or ASI

- AC

- OP s qualified in accordance with this section, V olume 5, Chapter 5, Section 10 , and Order 8000.95

.

13DATE DRAFT 8900.1 CHG DADE

- 65

c) A CHDO may not extend a DADE’s geographic area of responsibility if there is no available means of maintaining oversig ht and conducting surveillance.

d) If the ability to maintain oversight and conduct surveillance of a DADE is ensured, the DADE’s CHDO manager will inform

, in writing which may include email, the manager of the local A FS f ield o ffice in whose geographic area the aircraft dispatcher certification is to occur

. The DADE’s CHDO manager must provide this information to the local AFS field office manager no less than 10 business days prior to the estimated commencement of the aircraft dis patcher certification testing. The information must include the following:

1. The reason for the need to conduct aircraft dispatcher certification in the geographic area of the local AFS f ield o ffice

.
2. The estimated number of certification applica nts requiring testing

.
3. The estimated time period during which the testing will be con ducted ( n ot to exceed 30 days).

4. A request for concurrence to conduct aircraft dispatcher certification in the local AFS f ield o ffice ’s geographic area.

5. A request for surve illance support if unable to be accomplished by the FAA managing specialist. (Surveillance may only be conducted by an ASI

- AD or ASI

- AC

- OP s qualified in accordance with this section, V olume 5, Chapter 5, Section 10 , and Order 8000.95

. )

6. A CHDO will not ext end a DADE’s authority into the geographic area of responsibility of another AFS f ield o ffice without concurrence from the local field office manager.
4) Decision by Local AFS Field Office

. The manager of the local AFS f ield o ffice will convey his or her conc urrence or nonoccurrence in writing, which may be accomplished via email.

a) If the local AFS f ield o ffice manager concurs, he or she will provide a statement of concurrence along with any conditions or limitations, if appropriate.

b) If the local AFS f ield o ffi ce manager does not concur, he or she will include the reason(s) for nonoccurrence.

5) Unforeseen Circumstances. Should unforeseen circumstances occur

, such as sudden illness or unavailability of an ASI

- AD or DADE
, a CHDO may extend the authority of a DADE be yond the geographic limits as needed to meet the testing and certification needs of the public. The following co nditions and limitations apply:

a) The unforeseen circumstance is an unplanned event of insufficient duration to allow for adjustments to schedules by applicants and/or other examiners (ASI

- ADs or DADEs) in the local area.

14DATE DRAFT 8900.1 CHG DADE

- 65

b) The DADE’s temporary authorization may not exceed 10 consecutive calendar

- days.

c) In unforeseen circumstances only, a CHDO may waive its requirement to conduct surveillance while the DADE is administering tests outside of the geographic ar ea of the CHDO.

d) Coordination must still occur between a DADE’s CHDO and a local AFS f ield o ffice in whose area the testing is needed

. Formal coordination in writing must be accomplished as soon as pr acticable. The manager of a local AFS office in whose geographic area the aircraft dispatcher testing and certification is needed will initiate the coordination. A local AFS field office manager may initiate coordination verbally and then follow it up in w riting as soon as practicable. Email is an acceptable method of accomplishing this.

e) Ongoing or prolonged events do not meet the intent of unforeseen circumstances. Unforeseen circumstances are for a single event ( e.g., illness, unavailability, etc

. ) and ma y not be repeated

. f) If there is an ongoing event that continues to necessitate the extension of a DADE’s authority beyond the geographic limits of the CHDO, the regular requirements for extending a DADE’s authority (subparagraphs 13

- 14 7 A1 ) thr ough 6) ) apply

. 6) Responsibility for Processing Airman Certification Paperwork. The DADE’s CHDO is always responsible for reviewing and processing airman certification packages ( a irman

a pplication packages) regardless of the geographic area in which the DADE administers t he Aircraft Dispatcher Practical Test. Review of a DADE’s certification/application package is a function of oversight and therefore remains the responsibility of the CHDO.

13

- 148 DADE’s LOA. A DADE’s LOA will convey all of the privileges, limitations

, and condi tions associated with the DADE’s authority to act on behalf of the Administrator for the testing and certification of aircraft dispatchers.

A. The CHDO Issues the LOA. The FAA managing specialist will prepare an LOA for signature by the CHDO o ffice m anager. T he LOA must describe the specific privileges, limitations, and conditions of the DADE’s authority ; state the time period of validity of the authorization ; and include the FAA managing specialist’s contact information. A DADE’s LOA is valid for no more than 12 calendar

- months and will expire on the last day of the month, one year from the date of the initial authorization. For example, if the DADE’s authorization was granted October 21, 2014, it will expire October 31, 2015. ( See Figure 13

- 12 for a sample of a DADE L OA

. )

B. The DADE is Responsible to Maintain the LOA. The DADE must keep the LOA in his or her immediate possession at all times when he or she is acting under its authority. The DADE must maintain the LOA in good condition and must make it available upon request to any FAA inspector or applicant for an Aircraft Dispatcher Certificate.

15DATE DRAFT 8900.1 CHG DADE

- 65

13

- 149 FAA DIRECTIVES BOOK AND EXAMINER MATERIALS

.
A. Contents of the FAA Directives Book. The FAA managing specialist will develop an FAA d irectives b ook that contains the approp riate FAA directives, forms, policies, procedures, and guidance, and issue it to each DADE. The CHDO must retain a copy of the book as part of the DADE’s designated examiner file. The book will contain at least the following:

1) The Certificate of Designation (see Figure 13

- 10).

2) The Certificate of Authority (see Figure 13

- 11)

. 3) The DADE LOA (see Figure 13

- 12).

4) The FAA managing s pecialist ’s contact information.

5) Information regarding Web sites such as the FAA p ublic site, the Electronic Code of Federal Regulation s (e

- CFR), and the Flight Standards Inform ation Management System (FSIMS).

6) A statement of CHDO policies regarding the duties and responsibilities of the DADE to include:

a) Conduct as representative of the Administrator

, including promptness, courtesy, and pr ofessionalism

. b) Guidelines regarding the conduct of the Aircraft Dispatcher Practical Test in accordance with the current PTS.

c) The requirements for submitting complete and accurate certification packages to the supervising CMO/FSDO within a specified period of time (between 7 and 14 business days) of administering a test.

d) A list of materials provided to the DADE

.
B. Materials to Provide to the DADE:

• Sample PTRS f orms (at the discretion of the FAA managing specialist) ;

• Aircraft Dispatcher PTS ;

• The DADE Checklis t (see Figure 13

- 13) ;

• Practical test tracking forms (may be developed locally, or copied from this section ; see Figure 13

- 1 4);

• Copies of FAA Form 8060

- 4;

• Copies of FAA Form 8060

- 5 ; and

• Copies of FAA Form 8400

- 3

.
13

- 150 DESIGNATED EXAMINER FILE. The FAA managing s pecialist will maintain examiner records and use them to collect and analyze information. (See also Volume 13, Chapter 1, Section 2, paragraph 13

- 32.) The FAA managing specialist should use the information

16DATE DRAFT 8900.1 CHG DADE

- 65

collected to determine continued adequacy of a DAD E’s overall performance and to establish a risk

- based method of conducting surveillance. (See also Order 8000.95, Volume 4, Chapter 6, for information regardin g oversight and surveillance

. ) All DADE files will contain at least the following information:

• Co py of FAA Form 8000

- 5;

• DADE LOA;

• Original DADE application ;

• L etter of request for renewal;

• R é sum é or documentation of experience;

• FAA Form 8710

- 6;

• Copy of the eVID record of the DADE;

• Copies of renewal letters;

• Acknowledgement of responsibilities;

• Records of discussion and counseling;

• Copies of all official correspondence to and from the DADE; and

• A copy of the DADE’s FAA d irectives b ook.

NOTE: If any of these items are unavailable, the FAA office should include a written notation to that effect in the DADE file.

13

- 151 RENEWAL. A designation authorization is valid for 12 calendar

- months and may be renewed by the FAA managing specialist and the office manager of the CHDO if:

• The need for the DADE still exists ;

• The CHDO maintains the ability to manage the DADE ; and

• The DA DE continues to meet the minimum qualification requirements of this section

.
NOTE: The FAA managing specialist may use the Sample DADE Renewal Checklist (see Figure 13

- 1 7 ) to ensure the renewal process is completed properly.

A. Application for Renewal. If the DADE wishes to be renewed, he or she must submit an application for renewal at least 60 calendar

- days, but not more than 90 calendar

- days, before the DADE authorization expires. Renewal may be delayed if the CHDO receives the application within 60 days of expi ration. A DADE may not exercise the privileges of the authorization beyond the expiration date. An application for renewal must contain:

• A letter from the DADE

, addressed to the office manager and copied to the FAA managing specialist, requesting renewal o f his or her DADE authority, and

• A completed Examiner Designation and Qualification Record (FAA Form 8710

- 6).

B. FAA Managing Specialist Action. When reviewing the designee’s renewal application

, the FAA managing specialist will:

17DATE DRAFT 8900.1 CHG DADE

- 65

1) Review the DADE file and elig ibility criteria to determine whether the DADE may be renewed. The specialist will continue to review the need and ability to manage the DADE in collaboration with the office manager.

2) If the FAA managing specialist determines continued eligibility and qual ification of the DADE, he or she will prepare a new LOA and present it to the office manager for signature. The FAA managing specialist will then issue the new LOA to the DADE. The specialist does not need to issue a new Certificate of Designation (FAA For m 8000

- 5).

3) In a ccordance with Order VS 1100.2, the FAA managing speciali st will ensure that upon renewal, the DADE acknowledges that designation is a privilege, not a right, and is subject to termination at any time for any reason at the discretion of the Administrator.

4) If the DADE’s authority is not renewed because the CHDO no longer has a need for or lacks the ability to manage the DADE, the CHDO must notify the DADE that he or she is being terminated not

- for

- cause, in accordance with subparagraph 13

- 15 5 B and Volume 13, Chapter 1, Section 2, paragraph 13

- 40
, and Order 8000.95, Volume 1 and Volume 4, Chapter 9

.
C. Failure by a DADE to Request Renewal Prior to Expiration. If the DADE does not request renewal prior to the expiration of the authority, the CHDO wi ll terminate the designation.

13

- 152 OVERSIGHT OF DADEs. Oversight is the ongoing task of managing a DADE and

en suring that he or she performs within established guidelines. Oversight should include risk management, which is a continual process of evaluating a D ADE’s performance and taking action when performance does not meet the established guidelines o r the expectations of the FAA. Oversight of a DADE includes the managing, monitoring, and tracking of the D ADE and his or her activities. Oversight activities ar e divided into the following categories:

A. Direct Observation (Surveillance). An FAA managing specialist must conduct direct surveillance by observation as ofte n as he or she deems necessary. The direct observation inspection is an opportunity for the FAA ma naging sp ecialist to conduct a performance evaluation and provide feedback to the DADE. After completion of the practical test and the departure of the certification applicant, the FAA managing specialist will debrief the DADE on the conduct of the exam.

B. D ocument Review. An FAA managing specialist must review airman applications prepared by the DADE prior to accepting the examiner’s actions in Inspect or’s Record Block (Block 9) of FAA F orm 8400

- 3

.
C. Applicant or Public Interviews. An FAA managing specialis t w ill interview an applicant for an Aircraft Dispatcher Certificate or the public regarding the performance of the DADE anytime the s pecialist feels it’s warranted.

D. Counselling. An FAA managing specialist will provide the DADE with counseling any t ime the sp ecialist deems it necessary

, or at the request of the DADE.

18DATE DRAFT 8900.1 CHG DADE

- 65

E. Annual Meeting. In accordance with Volume 13, Chapter 1, Section 2, paragraph 13

- 34, the FAA managing specialist must conduct a safety s tandardization m eeting and FAA b riefing for each DADE under the specialist’s management at least once a year. These meetings can be held concurrently. At the discretion of the specialist, these meetings may also be held concurrently with the DADE annual recurrent training required by Volume 13, Chapter 3, Section 3. The managing specialist will prepare an agenda for each event, including a recurrent training syllabus if recurrent training is conducted in combination with the s tandardization

m eeting and FAA briefing. The FAA managing specialist will place copies of the meeting agenda, FAA b riefing

, and training syllabus in each attending DADE’s d esignated e xaminer f ile

. If an FAA managing specialist or CHDO has oversight responsibility of multiple DADEs, those DADEs should attend the annual meeting together if practi cable. This could help ensure consistency and standardization in the DADE ’ s activities on behalf of the Administrator. A sample meeting agenda is depicted in Figure 13

- 15. The s tandardization m eeting, FAA b riefing

, and DADE r ecurrent t raining are separate events, even when combined in a single day. Each

even t must be recorded separately in the PTRS. The events can be recorded using a single PTRS activity code , provided each separate event is notated in the PTRS. Alternatively, the managing specialist may re cord each event using a separate PTRS activity code

. The FAA managing specialist will use PTRS activity code 1595 to record the events.

F. Performance Observation. An FAA managing specialist must conduct a performance observation at least once annually. The o bservation should be made within a week of renewing the DADE’s authority

.
13

- 153 SURVEILLANCE. The current edition of FAA Order 1800.56, National Flight Standards Work Program Guidelines, requires at least one surveillance activity for a DADE per year. However, t he FAA managing specialist should observe several practical tests throughout the year to ensure consistency and compliance with the PTS and Order 1800.56 . (Refer to Order 8000.95, Volume 4, Chapter 6, for information and guidelines for oversight planning

. ) Inspectors may use the Sample DADE Surveillance Checklist ( see Figure 13

- 16) to help ensure the conduct of a thorough inspection. The FAA managing specialist will record his or her surveillance of a DADE by using PTRS activity code 1669.

A. Performance Categ ories. There are three performance categories for a DADE:

1) Technical. Evaluating the technical performance of a DADE should be centered around the DADE’s demonstration of technical knowledge, skill

, and ability in administering the Aircraft Dispatcher Pract ical Test in accordance with the PTS. In particular, focus on the DADE’s ability to correctly interpret and apply the performance standards of the Aircraft Dispatcher PTS. It’s also important to evaluate the DADE’s technical understanding of the appropriat e Federal r egulations and FAA o rders.

2) Procedural. Evaluate the DADE ’ s compliance with the FAA’s policies and procedures as set forth in FAA orders and by the CHDO.

3) Professional. Professionalism means the level of compliance with the ethical and technical s tandards such that it indicates a professional representation of the Administrator. This includes the quality, completeness

, and timeliness of oral and written communications and the

19DATE DRAFT 8900.1 CHG DADE

- 65

continual demonstration of integrity, tact

, and diplomacy with airmen, in dustry

, and the FAA. When evaluating a DADE’s level of professionalism, consider whether or not the DADE demonstrates an overall cooperative attitude with the FAA. Also consider whether or not the DADE is easy to work with and presents a positive attitude when interacting with the public and FAA.

B. Performance Feedback. The direct observation inspection is an opportunity for the FAA managing specialist to conduct a performance evaluation and provide feedback to the DADE. After completion of the practical test and the departure of the certification applicant, the FAA managing specialist will provide feedback regarding the DADE’s performance during the practical test.

C. Required Surveillance Areas. At a minimum, evaluate the following areas to determine a DADE’s continued adequacy and compliance with F ederal r egulations, policies

, and directives:

1) The DADE is knowledgeable of, and administers the practical test in accordance with, the current PT S and regulatory requirements.

2) The DADE administers the test in accorda nce with the p lan of a ction required by the PTS.

3) The FAA managing specialist will verify that the DADE continues to comply with the requirements of Volume 13, Chapter 3, S ection 2

, and Order 8000.95, Volume 4, Chapter 5

, as follows:

a) The DADE does not exami ne any applicant he or she has provided instruction
to on any of the subjects contained in part 65 appendix A.

b) The DADE does not combine teaching with testing during the testing of an applicant.

c) The DADE does not perform designee activities outside his or her geographic area of responsibility, unless specifically authorized in writing by the FAA managing specialist.

d) The DADE does not administer more than two practical tests per day without permission fr om the FAA managing specialist.

e) The DADE does not admin ister more than one practical test at a time.

f) The DADE does not administer the practical test to mor e than one applicant at a time.

g) The DADE does not administer the Aircraft Dispatcher Practical Test to individuals who have not graduated from an FAA

- approv ed part 65 A ircraft D ispatcher C ertification C ourse unless authorized in writing by the FAA managing specialist. (See also Volume 13, Chapter 3, Section 4
, and Volume 5, Chapter 5, Section 10

. )

20DATE DRAFT 8900.1 CHG DADE

- 65

D. Surveillance of DADEs w ho are Owners, Operators , or Employees of an FAA

- Approved Aircraft Dispatcher Certification Course.

1) When the DADE is also an owner, operator

, or employee of an Aircraft Dispatcher Certification Course, the different responsibilities of each role become interrelated. There is a fine line between the role as a part 183 DADE

, who is a representative of the Administrator, and the role as a p art 65 course owner, operator
, or employee, who is subject to the regulatory authority of that Administrator. During surveillance, the FAA managing specialist wi ll focus attention on the dual roles and verify that the DADE understands that his or her duties or responsibilities associated with the Aircraft Dispatcher Certification Course must not conflict with the duties, responsibilities

, and authority of a DADE.

2) A DADE may never test an applicant to whom the DADE has provided instruction in any of the areas of knowledge, topics

, or subtopics required by p art 65 a ppendix A. Whenever possible, the DADE’s FAA managing specialist should also be the Dispatch Course Pro gram Manager (DCPM) of the Aircraft Dispatcher Certification Course of which the DADE is an owner, operator

, or employee. Having oversight responsibility of both the DADE and the Aircraft Dispatcher Certification Course will allow the inspector to have unf ettered access to the DADE’s testing records, as well as the course operator’s student records. Access to these types of records is a normal function of oversight. FAA managing specialists who are also DCPMs will compare the DADE’s testing records with cou rse operator’s student records to verify that the DADE has not administered the Aircraft Dispatcher Practical Test to any individual to whom the DADE has provided instruction on any of the subject s , topics

, or subtopics required by p art 65

a ppendix A.

E. Inc reased Surveillance

. As stated earlier in this section, National Work Program Guidelines (NPG) mandate at least one direct observation of a DADE per year. However, increased surveillance is recommended under any of the following conditions:

1) After the i niti al a uthorization of a DADE. If possible, increased surveillance is recommended when a DADE is newly authorized

. 2) In the case of h igh a ctivity

. A DADE is considered to have high activity when he or she conducts 50 or more practical tests during a given 6

- mon th period

. 3) A DADE conducts more than two Aircraft Dispatcher Practical Tests in a single day

. 4) A DADE’s practical test passing rate exceeds 90 percent

. 5) A DADE’s application package error rate exceeds 10 percent

. 6) Observation of a DADE reveals issues that are negative or questionable

. 7) The DADE is the subject of a valid, documented public complaint

. 8) The DADE has been involved in an accident, incident, or a violation of 14 CFR. Determine the impact and relevance to the duties as a designee.

21DATE DRAFT 8900.1 CHG DADE

- 65

9) A DADE is administeri ng Aircraft Dispatcher Practical Tests to applicants who are graduates of an Aircraft Dispatcher Certification Course of which the DADE is the course owner, operator , or employee. Increased surveillance can help identify whether or not the DADE’s affiliati on with an Aircraft Dispatcher Certification Course in any way affects the DADE’s objectivity and overall performance as a represent ative of the Administrator.

F. Quality and Compliance Check.

1) At any time, the FAA managing specialist may elect to issue a T emp orary A irman C ertificate to an applicant for the purposes of getting direct feedback regarding the administration of the Aircraft Dispatcher Practical Test by a DADE. A brief interview of an applicant regarding the DADE’s conduct and testing methods can be used as a quality check for verifying a DADE’s continued compliance with the PTS ; the provisions, limitations, and conditions of the LOA ; and the policies and directives contained in this o rder and the FAA d ir ectives b ook

. 2) When the FAA managing specialist elects to issue a T emporary A irman C ertificate to an applicant, he or she will notify the DADE in advance. The DADE must then notify the applicant that the FAA will be issuing the T emporary A irman C ertificate.

3) The FAA managing specialist will take the app licant’s scheduling needs into consideration prior to electing to issue a T emporary A irman C ertificate. Out

- of

- town applicants must be given special consideration. An FAA managing specialist’s desire to interview the applicant should not negatively impact the applicant’s ability to travel home and/or return to work.

13

- 154 RESULTS OF SURVEILLANCE

.
A. Satisfactory Performance. If a DADE’s performance is satisfactory, the FAA managing specialist will document the results in the PTRS by using a ctivity code 1669,

“ SURVL /AIRM/AIRCRAFT DISPATCHER/EXMNR ,” and indicating the satisfactory
outcome.

B. Unsatisfactory Performance. If a DADE’s performance is unsatisfactory, the FAA managing specialist will accomplis h the following:

1) Debrief. Debrief the DADE and discuss the negative findings.

2) Determine Appropriate Action. Based on the severity of the unsatisfactory performance and negative findings, determine the next appropriate action. Appropriate action includes, but is not limited to:

• Counseling the DADE;

• Additional surveillance;

• Temporary withdrawal of some or all privileges of the DADE’s authorization pending further training; or

• Termination of the DADE’s authority for cause, in accordance with Volume 13, Chapter 1, Section 2, paragraph 13

- 40.

22DATE DRAFT 8900.1 CHG DADE

- 65

3) Document the Outcome. When a DADE ex hibits unsatisfactory performance, document the negative findings using PTRS activity code 1669. If the FAA managing specialist takes immediate action such as on

- the

- spot counseling, document the counseling

. T he managing specialist can open and close the P TRS on the same day and document the results as “F” for followup in the PTRS t ransmittal in the Enhanced Flight Standards Automation System ( eFSAS ) . If the action taken by the FAA managing specialist is anything other than on

- the

- spot counseling, the FAA m anaging specialist will close the initial PTRS indicat ing the unsatisfactory performance, document the results as “F” (unless enforcement action is required), and trigger another PTRS activity to document any actions taken by the managing specialist. The F AA managing specialist must retain all documentation, including copies of PTRS activities, of unsatisfactory DADE performance in the D ADE’s d esignated e xaminer f ile.

13

- 155 TERMINATION. Termination is the action by the FAA to not renew or to rescind a designee’s authority at any time for any reason the Administrator considers appropriate. Designations are terminated under the general conditions contained in 49 U.S.C.
, § 44702 and the directives contained in Order 8000.95, Volumes 1 and 4, and Order VS 1100.2. Ther e are two types of termination:

• Termination for cause : t his is due to negative findings based on a DADE’s unsatisfactory performance

.
• Termination n ot

- f or

- c ause : t his can be for any reason not related to a DADE’s performance.

A. Termination for Cause. Designe es are selected, appointed, and trained to serve the needs of the FAA in fulfilling its safety mission, allowing the FAA to leverage its resources. Therefore, the FAA can terminate a designee for any reason considered app ropriate by the Administrator. CHDO managers and FAA managing specialists must termi nate any DADE who performs poorl y or who requires excessive resources to manage. Termination for cause will be based on documented deficiencies demonstrat ed during the DADE’s performance. The following

are e xamples of deficiencies:

1) Unsatisfactory performance in any phase of the DADE’s duties or responsibilities, including the inability to accept or ca rry out the CHDO’s instructions.

2) Any actions by the DADE that may reflect poorly on the FAA, such as misuse of the designation or failure to maintain a reputation for integrity and dependability in the industry and the community.

3) The inability of the DADE to work constructi vely with the FAA or the public.

4) Evidence that the DADE’s general and/or professional qualif ications and requirements were n ot met at the time of the original designatio n or at any time thereafter.

5) A DADE’s inability to demonstrate satisfactory performance during a knowledge and skill evaluation or during an initial o r recurrent training seminar.

6) A DADE’s failure to maintain, or inability to demonstrate, qualifications for any certificate, rating, or examiner designation held.

23DATE DRAFT 8900.1 CHG DADE

- 65

B. Termination Not

- f or - Cause. Termination not

- for

- cause can be for any reason not specific to the DADE’s performance. Some ex amples of not

- for

- cause include, but are not limited to:

1) Lack of continued need of the DADE’s services by the public and/or the CHDO.

2) DADE i nactivity. Lack of testing activity by a DADE can also be tied to a lack of public need.

3) Inability of the CHDO to ma nage the DADE due to staffing.

4) Voluntary s urrender of designee authority and privileges by the DADE

. 5) The DADE did not request renewal prior to expiration.

13

- 156 TERMINATION AND APPEAL PROCEDURES. Designations are terminated under the general conditions contained in 49 U.S.C. § 44702. The appointing FAA office manager makes the decision to terminate a designee. The procedures contained in this section are intended to be consistent with those contained in Volume 13, Chapter 1, Section 2.

A. Decision to Terminate. The appointing FAA CHDO office m anager makes the decision to terminate a designee.

B. Notification. The CHDO o ffice m anager will notify the DADE in writing of the decision to terminate and provide the reason(s) for termination. The o ffice m anager must be specific as to whether termination is for cause or not

- for

- cause. Upon notification of termination, the DADE must immediately cease the exercise of his or her designee privileges. ( See F igure s 13

- 18 and 13

- 19 for samples of termination letters

. )

C. Documentation. If the CHDO terminates a DADE, the f ollowing ac tions must be taken :
1) Update the eVID

. The FAA managing specialist will update eVID to reflect the DADE’s termination.

2) Update the Designated Examiner File. The FAA managing specialist will update the designee fil e to reflect the appropriate designation status (e.g., termination, appeal pending, or reinstatement).

3) PTRS. The FAA managing specialist will document the termination in the PTRS using activity code 1565, “ CERT/AIRM/DESIGNEE/TERMINATE (183) ,” and enter “DA DE” in the “National Use Field” of the PTRS. In addition, the FAA managing specialist will enter one of the following key words in the comment section to describe the reason for termination:

• 786

— Voluntary [Not

- for

- Cause],

• 787

— Involuntary

– Need [Not

- for

- Caus e],

• 788

— Involuntary

– Performance [For Cause], or

• 789

— Involuntary

– Other [For Cause].

24DATE DRAFT 8900.1 CHG DADE

- 65

D. Appeal of Termination. Designees cannot appeal termination based on the following conditions:

• Lack of need,

• Inability of the FAA office to manage the designee,

• Loss of a pre requisite certification,

• Failure to meet training requirements , or

• Termination n ot

- for

- cause

. 1) If the DADE wishes to appeal his or her termination, the DADE must make the request in writing within 14 calendar

- days of receipt of the written notification of t he CHDO

o ffice m anager’s decision. The DADE will send a letter to the CHDO o ffice m anager requesting

an appeal. The DADE may include in the letter any information the DADE feels is approp riate in support of the appeal.

2) The CHDO o ffice m anager will forward the DADE’s request for appeal to the RFSD m anager, who will convene an appeal panel comprised of three members. The RFSD

m anager may request participation from another region not involved in the decision. The appeal panel will be composed of the following three members:

a) An AFS

- 200 HQ d ivision r epresentative ;
b) A regional coordinator ; and

c) An AFS manager or frontline supervisor not associated with the office that terminated the designee.

3) The appeal panel will review the CHDO’s termination decision, verify that all of the termination processes were followed

, and make a final decision within 45 calendar

- days of the appeal. The decisio n by the appeal panel is final.

4) The appeal panel will notify the DADE of its decision in writing within 15 calendar

- days of appeal panel’s decision.

13

- 157 R ETENTION OF DESIGNEE RECORDS

. The CHDO must retain records of activities including, but not limited to, authorizations, inspection reports, periodic reports, and related correspondence pertaining to individuals other than FAA employees d esignated (or who have made application for designation) to act for or on behalf of the Administrator in conducting and evaluating applicant performance in the various practical phases of examinations leading to the issuance or revalidation of airmen certi ficates of all types, in accordance with the current edition of FAA Order 1350.15
, Records Organization, Transfer, and Destruction Standards.

25DATE DRAFT 8900.1 CHG DADE

- 65

Figure 13

- 9. Sample Designated Aircraft Dispatch er Examiner Initial Appointment Checklist

DADE Name:

________________________________ Certificate N umber:

_______________________ Previous Experience:

________________________________________________________________ __

DATE INITIALS CHECKLIST ITEM NUMBER

__________ ____________ 1. Letter(s) of Recommendation

__________ ____________ 2. FAA Form 8710

- 6 (Application) Received

__________ ____________ 3. SPAS Airman Information Checked

__________ ____________ 4. Complete FAA policy/procedures training (1595) PTRS #

_______________________________

Ob servation of Candidate by FAA Specialist

Date:

____________ 1669 Completed (DADE Surveillance) PTRS #

__________ ____________ 5. Airman Information File Established/Updated in L ocal eFSAS

__________ ____________ 6. 1555 (Approval) PTRS #

__________ ____________ 7. Back of 8710

- 6 (Application) Completed Character and Rep utation Professional Ability Justification Designation (Other) Date

- Office No

- Inspector Signature

__________ ____________ 8. FAA For m 8000

- 5 (Certificate) Issued or Mailed to D esignee

__________ ____________ 9. Letter of Authority (LOA) Issued or Mailed
to D esignee

DADE DESIGNATION EXPIRA TION DATE:

_________________
RENEWAL APPLICATION DUE:

_________________ (60 days before expiration)

26DATE DRAFT 8900.1 CHG DADE

- 65

Figure 13

- 10. Sample FAA Form 8000

- 5, Certificate of Designation

27DATE DRAFT 8900.1 CHG DADE

- 65

Figure 13

- 11

. Sample FAA Form 8430

- 9 (Formerly FAA Form 1382) , Certificate of Authority

28DATE DRAFT 8900.1 CHG DADE

- 65

Figure 13

- 12. Sample Designate d Aircraft Dispatch er Examiner Letter of Authority

FAA Letterhead

CERTIFIED MAIL

[Date]

[D esignee’s Name] [Designee ’s Number ] [Designee’s A ddress]

Dear [ D esignee’s N ame] :
This letter authorizes you to perform activities as a Designated Aircraft Dispatch er Examiner (DADE) as a representative of the Administrator and the XYZ Flight Standards District Office (FSDO), to conduct Aircraft Dispatcher Practical Tests in accordance with the current edition of th e Aircraft Dispatcher Practical Test Standards (FAA

- S

- 8 08 1

- 10).
As a representative of the Administrator, you are required to comply with FAA Order 8900.1, Flight Standards Information Management System (FSIMS). Your designation as a DADE is subject to the continuing need of the XYZ FSDO and your continued com pliance with the following privileges, limitations, and conditions:

Privileges:

1) Accept applications for, and conduct, Aircraft Dispatcher Practical Tests in accordance with Title 14 of the Code of Federal Regulations (14 CFR) par t 183, § 183.25(f)(1) an d FAA

- S

- 8081

- 10.

2) At the discretion of the FAA managing specialist, issue temporary Aircraft Dispatcher Certificates to qualified individuals in accordance with § 183.25(f)(2) and the eligibility requirements of 14 CFR part 65.

3) Issue Notices of Disapp roval.

4) Issue Notices of Discontinuance.

5) Each privilege above is separate and may be withdrawn or suspended at any time by the XYZ FSDO.

Limitations:

1) Your authority is limited to conducting tests within the geographic area of responsibility of the XYZ FSDO, unless otherwise approved by the XYZ FSDO via temporary l etter of

a uthority (LOA)

.

29DATE DRAFT 8900.1 CHG DADE

- 65

Figure 13

- 12. Sample Designated Aircraft Dispatch er Examiner Letter of Authority (Continued)

2) You must notify the assigned FAA managing specialist at least XX h ours ( t ime to be determined by the FAA managing specialist) prior to conducting any Aircraft Dispatcher Practical Test.

3) You may only conduct retests after prior coordination with the FAA managing specialist.

4) You may only administer the Aircraft Dispa tcher Practical Test to one applicant at a time.

5) You may not conduct more than two Aircraft Dispatcher Practical Tests per day (excluding retests) without prior approval from the FAA managing specialist.

6) You may not test any applicant who has not att ended, or successfully completed, an FAA

- approved part 65 A ircraft D ispatcher C ertification C ourse without authorization from the FAA managing specialist.

7) You may not issue Letters of Aeronautical Competency.

8) You may not administer the Aircraft Dispa tcher Practical Test to any applicant you have provided instruction to in any of the subjects contained in part 65 appendix A.

Conditions:

1) This LOA becomes void if your Aircraft Dispatcher Certificate is suspended or revoked.

2) Requests for annual rene wal are your responsibility. If you want to have your DADE authorization renewed, you must submit your request to this office at least 60 days, but not more than 90 days, before the expiration date of this authorization. Your authorization renewal may be d elayed if your request for renewal is received less than 60 days prior to expiration. You may not exercise the privileges of this authorizat ion beyond its expiration date.

3) You are a representative of the FAA Administrator when exercising the privileges of your designation. Authorization as a DADE is a privilege, not a right, and your authorization may be terminated by the Administrator at any time for any reason. Any fraudulent use of your designation or any actions by you which discredit the FAA may res ult in termination of this authorization.

4) While exercising the privileges of your authorization as a DADE, you are subject to all pertinent FAA policies and procedures, and guidance contained in FAA o rders.

5) This LOA is valid for a period of one year and expires on [ month, date (last day of the month), year ] , unless terminated sooner.

30DATE DRAFT 8900.1 CHG DADE

- 65

Figure 13

- 12. Sample Designated Aircraft Dispatch er Examiner Letter of Authority (Continued)

6) You must carry this LOA at all times when exercising your privileges as a DADE.

7) You must maintain this LOA, keep it in good condition, and allow it to be examined upon request by any FAA inspector or applicant for an Aircraft Dispatcher Certificate.

This designation may be renewed, allowed to expire, or terminated early at t he discretion of the Administrator. Further, Title 49 of the United States Code (49 U.S.C.)
, § 44702(d)(2) states

, “The Administrator may rescind a delegation under this subsection at any time for any reason the Administrator considers appropriate.”

You wi ll be evaluated in accordance with the FAA Air Transportation Designee Job Aid (APD, TCE, DADE, DFEE and ADE Program) and Flight Standards Evaluation Program (FSEP) (current edition).

In accordance with FAA Order 8900.1, Volume 13, Chapter 3, Section 1, yo ur designation authority can be terminated for the following reasons:

1) For c ause, due to the following deficiencies:

a) Unsatisfactory performance in any phase of your designee duties or responsibilities, including the inability to accept or carry out th e managing FAA office instructions;

b) Any actions by you that may reflect poorly on the FAA, such as misuse of the designation or failure to maintain a reputation for integrity and dependability in the industry and community;

c) Your inability to work con structively with the FAA or the public;

d) Evidence that your general and/or professional qualifications and requirements were not met at the time of the original designation or at any time thereafter;

e) Your inability to demonstrate satisfactory performa nce during a knowledge and skill evaluation, or during an initial or recurrent training seminar; or

f) Your failure to maintain, or inability to demonstrate, qualifications for any certificate, rating, or examiner designation held.

2) Not

- for

- cause:
a) Due to a lack of need of your services by the managing FAA office, or

b) Voluntary surrender by you.

31DATE DRAFT 8900.1 CHG DADE

- 65

Figure 13

- 12. Sample Designated Aircraft Dispatch er Examiner Letter of Authority (Continued)

Enclosed is FAA Form 8000

- 5, Certificate of Designation.

If you have any questions in connection with your DADE authority and responsibilities, please contact your FAA point of contact and specialist, Inspector [inspector’s name] at [inspector’s phone number]

.

Sincerely,

[Office Manager ’s Name
, Printed ]

[ Office Manager ’s Signature]

32DATE DRAFT 8900.1 CHG DADE

- 65

Figure 13

- 12A

. Sample Addendum to DADE’s LOA

– Temporary Authorization to Exercise DADE Privileges Beyond the DADE’ s Geographic Limit of Authority

FAA Letterhead

CERTIFIED MAIL
[Date] [De signee’s Name] [Designee ’s Number] [Designee’s A ddress ]

Dear [ D esignee’s N ame] : This letter is your temporary authorization to exercise your DADE privileges outside of the geographic area of responsibility of the XYZ Flight Standards District Office (FSDO). The following conditions and limitations apply:

Con d itions: 1) This temporary authorization is an addendum to your current DADE l etter of a uthority (LOA) dated [ insert date of DADE’s current LOA ] , and expiring on [ insert expiration date of DADE’s current LOA ]

. All of the privileges, limitations

, and conditi ons of your current DADE LOA apply, with the exception of the extended authority contained i n this temporary authorization. 2) You must carry this temporary authorization in addition to your DADE LOA when exercising your privileges as a DADE in the extende d area a t the facility described below. 3) While exercising your DADE privileges in the extended area, your FAA managing specialist remains as your primary FAA point of contact. Your secondary and local FAA point of contact for this temporary authorization is Inspector [inspector’s name] , located at the QRS FSDO. [Inspector’s name] can be reached by telephone at: [inspector’s phone number]

. Limitations: 1) This temporary authorization is limited to your administration of the Aircraft Dispatcher Practical Te st, and issuance of Temporary Airmen Certificates, at the XYZ Aircraft Dispatcher Facility located at 345 Happy Lane, Anytown, State, and Z IP Code. 2) This temporary authorization is in effect for no more than 30 days a nd will expire on May 26, 2013.

Since rely,

[Office Manager ’s Name
, Printed ]

[ Office Manager ’s Signature]

33DATE DRAFT 8900.1 CHG DADE

- 65

Figure 13

- 13. Designated Aircraft Dispatch er Examiner Checklist

Scheduling Practical Tests Schedule practical tests with course representative or candidate. Notify the FAA of date practical test is scheduled

, along with number of applicants ( this includes retests )

. Prepare written Plan of Action in accordance with PTS for each candidate.

Check to see if renewal is due and apply in writing to the FAA 60

- days prior to expiration of your authorization with your intentions regarding renewal.

Candidate Eligibility Age

— minimum age 21. Original ADX Knowledge Test results showing satisfact ory results (good for 24 calendar

- months per 14 CFR part 65, § 65.55). Complete and sign FAA Form 8400

- 3 “Application for an Airman Certificate and/or Rating.” Course certificate or written statement of graduation (vali d for 90 days per § 65.70).

or Meets eligibility requirements of § 65.57(a).
NOTE: Documentary evidence of eligibility must be presented to the FAA managing specialist and permission to test must be granted by the specialist. If under 23, FAA will issue a Letter of Aeronautical Competency to the individual. Be sure the candidate can read, write, speak, and understand the English language.

If Applicant P asses: Turn in to the FAA Pro gram Tracking Reporting Sheet (PTRS).

FAA Form 8400

- 3, with source of establishing ID indicated. Written statement of graduation. ADX Knowledge Test results. Original, typed Temporary Airman Certificate if 23 years of age or older.

If A pplic ant F ails: Return ADX Knowledge Test results and written statement of graduation to individual along with a copy of the “Notice of Disapproval of Application.”

Turn into the FAA FAA Form 8400

- 3 with unsatisfactory areas noted. Complete PTRS form. “Notice of Disapproval of Application” and list what was unsatisfactory.

Retest: Turn into the FAA FAA Form 8400

- 3 signed by certificated aircraft dispatcher instructor recommending retest. Written statement of graduation (valid for 90 days per § 65.70). ADX Knowledge Test results. Notice of Disapproval of Applica tion or Temporary Certificate, if applicable.

34DATE DRAFT 8900.1 CHG DADE

- 65

Figure 13

- 14. Sample Practical Test Tracking Form

Practical Test Tracking Form

Applicant’s Name Examination School Comments Results Re

- exam Yes/No Date Given Sat Unsat

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

35DATE DRAFT 8900.1 CHG DADE

- 65

Figure 13

- 15. Sample Annual Meeting Agenda

XYZ FSDO Annual Safety Standardization Meeting, FAA Briefing, and Recurrent Training Agend a 1) Standardization Meeting.

a) Maintaining desirable standards and effective working relationships.

b) Special Issues/Changes

. Any significant regulatory or guidance changes that affect the process of FAA airman certification with respect to DADEs.

2) FA A Briefing.

a) Current and new policies regarding the duties and responsibilities of the DADE.

b) Review of DADE privileges.

NOTE: This review must include emphasis that the DADE’s authority is a privilege, not a right, granted by the Administrator and subject t o termination at any time for any reason at the discretion of the Administrator.

c) Review of expected conduct as a repr esentative of the Administrator

. d) Review of past year performance issues (negative and positive), industry business practice changes, a s well as technology evolution.

e) DADE feedback regarding testing, administrative

, and procedural issues.

3) Recurrent Training ( FAA Order 8900.1, Volume 13, Chapter 3, Section 3, paragraph 13

- 207).

a) DADE roles and responsibilities.

b) Paperwork discre pancies.

c) Applicable changes to 14 CFR.

d) New FAA policies and procedures.

e) Review of procedures and guidance for administering the practical test.

f) Review and updating test scenarios.

g) Foreign student applicants.

36DATE DRAFT 8900.1 CHG DADE

- 65

Figure 13

- 16. Sample Designated Aircraft Dispatch er Examiner Surveillance Checklist

Designated Aircraft Dispatch er Examiner NAME: DATE: Course Operator:

City pair: Test Start time: Flight Plan Start time: Flight Plan End time: Test End time: Plan of Action reviewed:

FLIGHT PLAN: The DADE has at least three flight plan scenarios and changes the information as appropriate. The flight plan scenario time should be between 90 and 120 minutes to incorporate all the required practical test standards (PTS) elements. Aircraft performance charts and minimum equipment list (MEL) information should be consistent with aircraft type.

KNOWLEDGE: The DADE asks questions about items that are fair and challenging to the applicant. The DADE asks questions that make the applicant think and apply kno wledge. The DADE should not coach the applicant.

ADMINISTRATIVE: The DADE makes sure the applicant removes all course notes. The DADE explains ground rules of the practical test to the applicant. The DADE keeps track of the right and wrong answers.

The DA DE ’ s average test time is not less than 4 hrs or more than 6 hrs.

OTHER: The DADE is knowledgeable of regulatory and industry changes. The DADE maintains good records of the candidates tested. The records must include the results of each Aircraft Dispatche r Practical Test. The DADE fills out forms correctly and properly briefs individuals less than 23 years of age.

NOTES:

RESULTS OF SURVEILLANCE:

37DATE DRAFT 8900.1 CHG DADE

- 65

Figure 13

- 17. Sample Designated Aircraft Dispatch er Examiner Designation Renewal Checklist

DADE Name: Certificate Number:

DATE INITIALS CHECKLIST ITEM NUMBER

1. FAA Form 8710

- 6 (Application) Received

2. SPAS Airman Information Checked 3. Last Safety Standa rdization Briefing and Recurrent Training (15 95) PTRS #

Observation of DADE by FAA Inspector

Date: Name of Inspector: 1669 Completed (DADE Surveillance) PTRS #

4. FAA Observation Complete and Satisfact ory
5. Airman Informa tion File Updated in L ocal eFSAS 6. 1555 (Approval) PTRS #

7. Back of Form 8710

- 6 (Application) Completed Inspector’s Recommendation Designation (Other) Date / Office No

- Inspector ’ s Signature 8. New Letter of Approval C ompleted and I ssued to DADE

DADE DESIGNATION EXPIRATION DATE:

RENEWAL DUE: (60 days be fore expiration)

38DATE DRAFT 8900.1 CHG DADE

- 65

Figure 13

- 18. Sample Letter of Termination (For Cause)

FAA Letterh ead

CERTIFIED MAIL

[Date]

[Desi gnee’s Name] [Desi gnee ’s Number] [Designee’s A ddress]

Dear [ D esignee’s N ame]:
This letter is to inform you that your Federal Aviation Administration (FAA) designation as a Designated Aircraft Dispatch er Examiner (DADE) is ter minated pursuant to Title 14 of the Code of Federal Regulations ( 14 CFR ) part 183, § 183.15(b)(4)

, § 183.15(b)(6)

, and Title 49 of the United States Code ( 49 U.S.C. )
, § 44702(d)(2). You must immediately cease exercising the privileges of your designation

Y our designation is being terminated [for not performing your duties under your designation OR because you no longer meet the eligibility requirements for the designation.] [Cite the reference to the regulations/policy that was violated/ in noncomplian ce .]

Y ou may submit a request for appeal in writing to this office no later than 14 calendar

- days from the date of receipt of this letter. At that time, you should include any evidence or statement concerning this matter with your written request for appeal. You will be notified of the outcome of the appeal within 60 calendar

- days after our receipt of your written request for appeal.

Sincerely,

[ O ffice M anager ’s N ame P rinted]

[ Office M anager ’s S ignature]

39DATE DRAFT 8900.1 CHG DADE

- 65

Figure 13

- 19. Sample Letter of Termination (Not

- for

- Cause)

FAA Letterhead

CERTIFIED MAIL

[Date]
[Designee’s Name] [Des ignee ’s Number ] [Designee ’s A ddress]

Dear [ D esignee’s N ame]:
This letter is to inform you that your Federal Aviation Administration (FAA) designation as

a Desig na ted Aircraft Dispatch er Examiner ( DADE) is terminated pursuant to Title 14 of the Code of Federal Regu la tions ( 14 CFR ) part 183, § 183.15(b)(1)

, § 183.15(b)(5) , and Title 49 of the United States Code ( 49 U.S.C. )
, § 44702(d)(2). You must immediately cease exercising the privileges of your d esignation.

Your designation is being terminated [because you voluntarily surrendered your designation authority on (date) OR because this office is no longer in need of your services.]

This termination is not

- for

- cause and may not be appealed. You may be eligible for reinstatement at a future date. We appreciate your service to the FAA.

Sincerely,

[ O ffice M anager ’s N ame P rinted]

[ O ffice M anager ’s S ignature]

RESERVED. Paragraphs 13

- 157 through 13

- 170.

40