# CA2012189EN.01000101.xml

| 29.6.2012 | EN | Official Journal of the European Union | CA 189/1 |
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29.6.2012

EN

Official Journal of the European Union

CA 189/1

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EEAS Vacancy Notice

Head of Division for the European Parliament and National Parliaments

Vacancy No EEAS 2/2012 MM

(2012/C 189 A/01)

We are

The European External Action Service (EEAS) supports the work of the High Representative of the Union for Foreign Affairs and Security Policy (HR) in defining and implementing an effective and coherent foreign policy of the European Union. The EEAS supports her tasks of conducting the EU's common foreign and security policy (CFSP) and chairing the Foreign Affairs Council. It also supports the HR in her capacity of Vice-President of the Commission (VP) for her responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

We propose

The position of Head of Division for the European Parliament and National Parliaments. Working under the direct authority of the Corporate Board and the Deputy Secretary-General for Institutional Relations in particular, the Head of Division will be responsible for the daily management of the Division and ensure the overall coordination of parliamentary affairs in the EEAS. S/he will represent the EEAS, acting as interface with the European Parliament (EP) and national parliaments and contribute to the establishment of good working relations. The Head of Division will ensure monitoring of, and reporting on, foreign affairs related activities of the EP as well as on institutional aspects of EEAS relations with the EP. S/he will provide professional support and advice to the HR/VP and EEAS management on all parliamentary related affairs and institutional aspects of EEAS relations with the EP. S/he will contribute to the timely and adequate preparation of the HR/VP's parliamentary activities.

The post involves some travel. The post is graded at AD 12 level.

We look for

SELECTION CRITERIA

Applicants should:

| — | have proven experience and in-depth knowledge of parliamentary affairs and the role and activities of the European Parliament in the field of external relations, |
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have proven experience and in-depth knowledge of parliamentary affairs and the role and activities of the European Parliament in the field of external relations,

| — | have a highly developed ability to establish and execute a strategy for the responsibilities described above, |
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have a highly developed ability to establish and execute a strategy for the responsibilities described above,

| — | have the ability to provide professional support and political advice to the HR/VP and the EEAS senior management on parliamentary affairs and proven experience in a similar role at senior level, |
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have the ability to provide professional support and political advice to the HR/VP and the EEAS senior management on parliamentary affairs and proven experience in a similar role at senior level,

| — | have excellent interpersonal skills and a proven capacity to work in complex and political environments and to think politically, |
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have excellent interpersonal skills and a proven capacity to work in complex and political environments and to think politically,

| — | have the ability to maintain diplomatic and political relations at senior level, command the respect of Members of the European Parliament and national parliaments and ensure representation, coordination and communication within a complex institutional and political environment, |
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have the ability to maintain diplomatic and political relations at senior level, command the respect of Members of the European Parliament and national parliaments and ensure representation, coordination and communication within a complex institutional and political environment,

| — | have a sound knowledge of the functioning of the Union and its external relations and activities, with proven experience of working therein, as well as a very good understanding of the role and activities of the EEAS, |
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have a sound knowledge of the functioning of the Union and its external relations and activities, with proven experience of working therein, as well as a very good understanding of the role and activities of the EEAS,

| — | have a very good understanding of EU interinstitutional relations and decision-making procedures, and notably the role of the EEAS and the European Parliament in this context, |
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have a very good understanding of EU interinstitutional relations and decision-making procedures, and notably the role of the EEAS and the European Parliament in this context,

| — | have strong analytical and communication skills combined with sound judgement allowing effective communication with all stakeholders, |
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have strong analytical and communication skills combined with sound judgement allowing effective communication with all stakeholders,

| — | have strong organisational and managerial skills and the ability to manage and coordinate a team in a multicultural environment. |
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have strong organisational and managerial skills and the ability to manage and coordinate a team in a multicultural environment.

ELIGIBILITY CRITERIA

Eligibility criteria for applicants from the Member States:

In order to satisfy the requirements set out in Article 12 of the Conditions of Employment of Other Servants of the European Communities (CEOS) (1), Member State applicants must:

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| 1. | be nationals of one of the EU Member States; |
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1.

be nationals of one of the EU Member States;

| 2. | possess a level of education:






  (a) | which corresponds to completed university studies, attested by a diploma, when the normal period of university education is four years or more; OR |
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2.

possess a level of education:

(a)

which corresponds to completed university studies, attested by a diploma, when the normal period of university education is four years or more; OR

| (b) | a level of education which corresponds to completed university studies, attested by a diploma, plus relevant professional experience of at least one year, when the normal period of university education is at least three years; |
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(b)

a level of education which corresponds to completed university studies, attested by a diploma, plus relevant professional experience of at least one year, when the normal period of university education is at least three years;

| (3) | have management experience, commensurate with the responsibilities of the post (2); |
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(3)

have management experience, commensurate with the responsibilities of the post (2);

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| (4) | have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset; |
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(4)

have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset;

| (5) | be officials in diplomatic service of one of the EU Member States. |
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(5)

be officials in diplomatic service of one of the EU Member States.

Eligibility criteria for officials:

Applicants who are already officials of the EEAS, Council, or Commission must fulfil the same eligibility criteria set out above, with the exception of the last requirement.

TYPE AND DURATION OF CONTRACT

Successful candidates from diplomatic services of the Members States will be offered a contract as temporary agent under Article 2(e) of the CEOS (http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2010:311:0001:0008:EN:PDF). The normal duration of the contract is four years, with the possibility of renewal for an additional period of four years.

In accordance with Article 6(11) of Council Decision 2010/427/EU (3), each Member State shall provide its officials who have become temporary agents in the EEAS under Article 2(e) of the CEOS with a guarantee of immediate reinstatement at the end of the period of service to the EEAS.

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If the successful candidate is an EU official, the appointment will be made under Article 29(2) of the Staff Regulations, in conjunction with Article 98(1).

PLACE OF EMPLOYMENT

Brussels (Belgium).

SPECIFIC CONDITIONS OF EMPLOYMENT

The appointment will be at AD 12 level.

The successful candidate will be required to undergo security vetting if he/she does not already hold security clearance to an appropriate level, in accordance with the relevant security provisions.

Successful candidates will be required to act independently in the public interest and to make a declaration of any interests which might be considered prejudicial to their independence, as set out in the Staff Regulations and CEOS.

EQUAL OPPORTUNITIES

The European External Action Service applies an equal opportunities policy.

PROCEDURE

This position will be filled by publication in accordance with Article 98 (4) of the Staff Regulations, i.e. by considering applications from officials of the General Secretariat of the Council, the Commission and the EEAS, of temporary staff to whom Article 2(e) of the CEOS applies, and of staff from diplomatic services of the Member States without giving priority to any of these categories, and in accordance with Article 29(2) of the Staff Regulations.

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It is recalled, that if the interest of the service so requires, the selection procedures can be terminated at any stage and the post filled by a transfer in accordance with Article 7 of the Staff Regulations.

The selection procedure will take place in three different and successive steps:

1.   Admission

Before submitting their application, candidates should carefully check whether they meet all the eligibility criteria, particularly concerning educational qualifications, professional experience and language skills required.

Candidates must provide the following documents as part of their application (with a translation in English or in French if neither is the language of the document):

as part of their application (with a translation in English or in French if neither is the language of the document):

| 1. | CV (preferably using the Europass model CV obtainable at http://europass.cedefop.europa.eu); |
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1.

CV (preferably using the Europass model CV obtainable at http://europass.cedefop.europa.eu);

| 2. | motivation letter in English or in French; |
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2.

motivation letter in English or in French;

| 3. | copy of a document proving nationality (identity card or passport). |
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3.

copy of a document proving nationality (identity card or passport).

Candidates applying from the diplomatic services of the Member States must also provide:

| 4. | statement from their diplomatic service supporting their application, in accordance with the relevant provisions of Decision 2010/427/EU. |
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4.

statement from their diplomatic service supporting their application, in accordance with the relevant provisions of Decision 2010/427/EU.

Acceptance of the application is subject to presentation of ALL the required supporting documents within the deadline in one single e-mail. Incomplete applications will not be taken into account.

2.   Pre-selection

The selection panel will make a pre-selection on the basis of the qualifications and the professional experience described in the CV and in the motivation letter and will produce a shortlist of a limited number of eligible candidates who best meet the selection criteria for the post.

3.   Selection

The candidates who have been shortlisted will be invited for an interview so that the selection panel can evaluate them objectively and impartially on the basis of their qualifications, professional experience and linguistic skills, as listed in the vacancy notice.

Applicants should note the requirement for all newly engaged staff to complete successfully a probationary period.

APPLICATIONS

Candidates should send their application in one e-mail with the abovementioned documents properly identified to the following mailbox:

one e-mail

EEAS-publications@eeas.europa.eu

EEAS-publications@eeas.europa.eu

The e-mail must have in the subject the following title: Vacancy EEAS 2/2012 MM. Messages over 2 MB will be automatically rejected.

Vacancy EEAS 2/2012 MM

The closing date for applications is on 9 July 2012 at 12.00 (local time Brussels).

The closing date for applications is on 9 July 2012 at 12.00 (local time Brussels).

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(1)  http://ec.europa.eu/civil_service/docs/toc100_en.pdf

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(2)  In their curriculum vitae (CV) applicants should indicate management experience in terms of: (1) title and role of management positions held; (2) numbers of staff overseen in these positions; (3) the size of budgets managed; and (4) numbers of hierarchical layers above and below and number of peers.

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(3)  OJ L 201, 3.8.2010, p. 30.

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(4)  OJ L 311, 26.11.2010, p. 5.

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