# CA2012114EN.01000701.xml

| 19.4.2012 | EN | Official Journal of the European Union | CA 114/7 |
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19.4.2012

EN

Official Journal of the European Union

CA 114/7

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RECRUITMENT NOTICE PE/156/S — DIRECTOR

(function group AD, grade 14)

DIRECTORATE-GENERAL FOR INFRASTRUCTURE AND LOGISTICS — DIRECTORATE FOR LOGISTICS

(2012/C 114 A/02)

1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of Director (AD, grade 14) in Parliament's Directorate-General for Infrastructure and Logistics — Directorate for Logistics, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (hereinafter ‘the Staff Regulations’).

Director

1

This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as the internal, interinstitutional recruitment procedure.

Recruitment will be to grade AD 14 (2). The basic salary is EUR 13 216,49 per month. In addition to the basic salary, which is subject to Union tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.

2

Candidates should note that this post is subject to the mobility policy rules adopted by Parliament's Bureau on 29 March 2004.

The post calls for flexibility and involves frequent contact with people inside and outside Parliament, including Members of the European Parliament. Since the directorate has staff in several places of work, the person in charge will be required to travel frequently to Parliament's various places of work.

2.   Place of employment

Brussels. This post may be transferred to one of Parliament's other places of work.

3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

4.   Job description

Senior official responsible for performing the following duties, in the light of the guidelines and decisions laid down by the parliamentary authority and the Director-General (3):

3

| — | ensuring the smooth running of a large department in the Secretariat comprising several units covering the areas that fall within the directorate's remit, |
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ensuring the smooth running of a large department in the Secretariat comprising several units covering the areas that fall within the directorate's remit,

| — | managing, supervising, motivating and coordinating one or more teams in order to optimise the use of the directorate's resources and so provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in the relevant area of activity, |
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managing, supervising, motivating and coordinating one or more teams in order to optimise the use of the directorate's resources and so provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in the relevant area of activity,

| — | planning the directorate's activities (defining objectives and strategies), taking the decisions needed to achieve the objectives set, assessing services provided with a view to ensuring quality, |
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planning the directorate's activities (defining objectives and strategies), taking the decisions needed to achieve the objectives set, assessing services provided with a view to ensuring quality,

| — | advising the Director-General, the Secretariat and MEPs in the relevant area of activity, |
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advising the Director-General, the Secretariat and MEPs in the relevant area of activity,

| — | cooperating with the various directorates in the Secretariat, representing Parliament and negotiating contracts or agreements in the relevant area of activity, |
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cooperating with the various directorates in the Secretariat, representing Parliament and negotiating contracts or agreements in the relevant area of activity,

| — | managing and seeing through specific projects likely to involve financial responsibilities, |
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managing and seeing through specific projects likely to involve financial responsibilities,

| — | acting as authorising officer by sub-delegation. |
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acting as authorising officer by sub-delegation.

5.   Eligibility (profile sought)

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:

(a)   General terms and conditions

Under Article 28 of the Staff Regulations, candidates must:

| — | be a national of one of the European Union's Member States (4), |
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be a national of one of the European Union's Member States (4),

4

| — | enjoy full rights as a citizen, |
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enjoy full rights as a citizen,

| — | have fulfilled any obligations imposed on them by the laws on military service, |
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have fulfilled any obligations imposed on them by the laws on military service,

| — | provide character references appropriate to the performance of the duties concerned. |
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provide character references appropriate to the performance of the duties concerned.

(b)   Specific conditions

(i)   Qualifications and professional experience

| — | A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
  or |
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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,

or

| — | a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (5) when the normal period of university education is at least three years. |
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a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (5) when the normal period of university education is at least three years.

5

| — | At least 12 years' professional experience gained after obtaining the qualifications referred to in the first indent, including at least six years performing managerial duties. Experience of managing teams, in particular managing staff responsible for performing manual tasks, would be an advantage. |
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At least 12 years' professional experience gained after obtaining the qualifications referred to in the first indent, including at least six years performing managerial duties. Experience of managing teams, in particular managing staff responsible for performing manual tasks, would be an advantage.

12 years'

six years

(ii)   Knowledge required

| — | Excellent general knowledge of European affairs, |
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Excellent general knowledge of European affairs,

| — | excellent understanding of internal, national and international political issues, |
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excellent understanding of internal, national and international political issues,

| — | very good understanding of the different cultures represented in the institutions, |
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very good understanding of the different cultures represented in the institutions,

| — | excellent knowledge of the Treaties, |
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excellent knowledge of the Treaties,

| — | excellent knowledge of Parliament's Secretariat, its organisational set-up and environment, and the various players involved, |
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excellent knowledge of Parliament's Secretariat, its organisational set-up and environment, and the various players involved,

| — | excellent knowledge of the Rules of Procedure of the European Parliament, legislative procedures and internal rules and practices, |
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excellent knowledge of the Rules of Procedure of the European Parliament, legislative procedures and internal rules and practices,

| — | excellent knowledge of the Staff Regulations, their interpretation and the derived rules, |
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excellent knowledge of the Staff Regulations, their interpretation and the derived rules,

| — | very good knowledge of the Financial Regulation, the Implementing Rules for the Financial Regulation, the Internal Rules and other subordinate European Parliament texts, |
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very good knowledge of the Financial Regulation, the Implementing Rules for the Financial Regulation, the Internal Rules and other subordinate European Parliament texts,

| — | very good administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.), |
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very good administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),

| — | excellent knowledge of management techniques. |
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excellent knowledge of management techniques.

(iii)   Knowledge of languages

Excellent knowledge of one European Union official language (6) and very good knowledge of at least one other is required.

6

The Advisory Committee will take account of knowledge of other official languages of the European Union.

(iv)   Skills required

| — | A flair for strategy, |
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A flair for strategy,

| — | management skills, |
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management skills,

| — | forward-planning skills, |
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forward-planning skills,

| — | communication skills, |
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communication skills,

| — | ability to react to events, |
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ability to react to events,

| — | a meticulous approach. |
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a meticulous approach.

6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the appointment of senior officials will draw up a list of candidates and recommend to the Bureau the names of the persons to be called for interview. The Bureau will adopt the list, and the Advisory Committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.

7.   Applications

Please apply to the address below (quoting ‘avis de recrutement numéro PE/156/S’), enclosing a personal statement and a curriculum vitae (in Europass format (7)):

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| Monsieur le Secrétaire général |
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| Parlement européen |
| Bâtiment Konrad Adenauer |
| 2929 Luxembourg |
| LUXEMBOURG |

Monsieur le Secrétaire général

Monsieur le Secrétaire général

Parlement européen

Parlement européen

Bâtiment Konrad Adenauer

Bâtiment Konrad Adenauer

2929 Luxembourg

2929 Luxembourg

LUXEMBOURG

LUXEMBOURG

Applications must be sent by registered post by 4 May 2012 at the latest, as evidenced by the postmark.

4 May 2012

Please note that, if you are called for interview (8), you must produce by the interview date, in the form of copies or photocopies only, supporting documents relating to your studies, professional experience and current responsibilities. These documents will not be returned to you.

Please note that, if you are called for interview (8

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(1)  OJ L 124, 27.4.2004, p. 1.

1

(2)  On recruitment, officials will be placed in the appropriate step in accordance with Article 32 of the Staff Regulations.

2

(3)  For a description of the main tasks, see the Annex.

3

(4)  The Member States of the European Union are: Belgium, Bulgaria, Czech Republic, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, the Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland, Sweden and the United Kingdom.

4

(5)  This year of experience will not be taken into account when evaluating the professional experience required under the next indent.

5

(6)  The official languages of the European Union are: Bulgarian, Spanish, Czech, Danish, German, Estonian, Greek, English, French, Irish, Italian, Latvian, Lithuanian, Hungarian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Finnish and Swedish.

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(7)  http://europass.cedefop.europa.eu/

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(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.

8

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ANNEX

DIRECTORATE-GENERAL FOR INFRASTRUCTURE AND LOGISTICS — DIRECTORATE FOR LOGISTICS

1.   Main tasks

| — | Directing, coordinating and supervising the directorate's units and departments |
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Directing, coordinating and supervising the directorate's units and departments

| — | Managing projects |
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Managing projects

| — | Acting as authorising officer by sub-delegation |
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Acting as authorising officer by sub-delegation

2.   Establishment plan (4)

| — | 1 Director |
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1 Director

| — | 1 Administrator |
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1 Administrator

| — | 2 Assistants |
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2 Assistants

PEOPLE TRANSPORT UNIT

1.   Main tasks

| — | Managing the unit |
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Managing the unit

| — | Coordinating the drivers' services |
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Coordinating the drivers' services

| — | Drawing up tender documents and implementing administrative procedures for the purchase of transport equipment and services from external companies |
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Drawing up tender documents and implementing administrative procedures for the purchase of transport equipment and services from external companies

| — | Coordinating with the other directorates-general and departments |
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Coordinating with the other directorates-general and departments

| — | Acting as authorising officer by sub-delegation |
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Acting as authorising officer by sub-delegation

| — | Departmental planning |
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Departmental planning

| — | Providing cars for MEPs and VIPs |
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Providing cars for MEPs and VIPs

| — | Managing the services provided by outside firms on the basis of contracts |
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Managing the services provided by outside firms on the basis of contracts

| — | Coordinating the maintenance of the fleet of vehicles (limousines and coaches): repairs, sales and purchases (including in respect of vehicles allocated to the political groups) |
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Coordinating the maintenance of the fleet of vehicles (limousines and coaches): repairs, sales and purchases (including in respect of vehicles allocated to the political groups)

2.   Establishment plan (28)

| — | 1 Head of Unit |
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1 Head of Unit

| — | 27 Assistants |
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27 Assistants

USHERS UNIT

1.   Main tasks

| — | Managing the unit |
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Managing the unit

| — | Coordinating the activities of the ushers' services |
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Coordinating the activities of the ushers' services

| — | Coordinating with the other directorates-general and departments |
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Coordinating with the other directorates-general and departments

| — | Drafting notes and letters and preparing files |
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Drafting notes and letters and preparing files

| — | Distributing mail in the three places of work |
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Distributing mail in the three places of work

| — | Providing a meeting-room service for all meetings of Parliament's bodies, including plenary sittings |
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Providing a meeting-room service for all meetings of Parliament's bodies, including plenary sittings

| — | Providing assistance at official and other events |
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Providing assistance at official and other events

2.   Establishment plan (156)

| — | 1 Head of Unit |
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1 Head of Unit

| — | 1 Administrator |
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1 Administrator

| — | 154 Assistants |
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154 Assistants

PURCHASES, PROPERTY MANAGEMENT AND INVENTORY UNIT

1.   Main tasks

| — | Managing the unit |
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Managing the unit

| — | Coordinating activities concerning the office supplies service, office machines, the inventory, the stores, furniture keys, management of the delivery ramps and reception of parcels |
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Coordinating activities concerning the office supplies service, office machines, the inventory, the stores, furniture keys, management of the delivery ramps and reception of parcels

| — | Drawing up tender documents and implementing administrative procedures for the purchase of furniture and services from external companies |
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Drawing up tender documents and implementing administrative procedures for the purchase of furniture and services from external companies

| — | Managing the directorate-general's inventory in the three places of work (entering items in the inventory, deleting items from the inventory, tracking of property) |
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Managing the directorate-general's inventory in the three places of work (entering items in the inventory, deleting items from the inventory, tracking of property)

| — | Taking responsibility for the inventory of items in Members' offices, catering premises, meeting rooms, information offices, etc. |
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Taking responsibility for the inventory of items in Members' offices, catering premises, meeting rooms, information offices, etc.

| — | Day-to-day management of all types of furniture in the three places of work |
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Day-to-day management of all types of furniture in the three places of work

| — | Storage of new furniture and furniture returned to store |
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Storage of new furniture and furniture returned to store

| — | Managing furniture keys |
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Managing furniture keys

| — | Provision, at the request of group officials and other staff, of office supplies and machines (dictaphones, calculators, call-out service, repairs and replacement) |
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Provision, at the request of group officials and other staff, of office supplies and machines (dictaphones, calculators, call-out service, repairs and replacement)

| — | Monitoring of the stock of photocopiers for general use in the three places of work and the heavy duty photocopiers in Strasbourg (consumables, supply of paper, toner, minor repairs, liaison with the maintenance company) |
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Monitoring of the stock of photocopiers for general use in the three places of work and the heavy duty photocopiers in Strasbourg (consumables, supply of paper, toner, minor repairs, liaison with the maintenance company)

2.   Establishment plan (47)

| — | 1 Head of Unit |
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1 Head of Unit

| — | 1 Administrator |
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1 Administrator

| — | 45 Assistants |
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45 Assistants

CATERING AND STAFF SHOP UNIT

1.   Main tasks

| — | Managing the unit |
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Managing the unit

| — | Acting as authorising officer by sub-delegation, supervising the management of appropriations and the general imprest account |
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Acting as authorising officer by sub-delegation, supervising the management of appropriations and the general imprest account

| — | Drawing up tender documents and implementing administrative procedures for the purchase of equipment for the catering department and the staff shop and services from external companies. Confirming on an individual basis reservations involving specially tailored catering services |
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Drawing up tender documents and implementing administrative procedures for the purchase of equipment for the catering department and the staff shop and services from external companies. Confirming on an individual basis reservations involving specially tailored catering services

| — | Managing the staff shop in Luxembourg |
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Managing the staff shop in Luxembourg

| — | Managing external staff |
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Managing external staff

| — | Working with the external trustee, managing stock and monitoring cash |
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Working with the external trustee, managing stock and monitoring cash

| — | Operational tasks in the staff shop (purchases, arranging displays, sales, etc.) |
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Operational tasks in the staff shop (purchases, arranging displays, sales, etc.)

| — | Managing subcontractors responsible for all catering, canteen, bar and related services in the three places of work |
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Managing subcontractors responsible for all catering, canteen, bar and related services in the three places of work

2.   Establishment plan (17)

| — | 1 Head of Unit |
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1 Head of Unit

| — | 1 Administrator |
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1 Administrator

| — | 15 Assistants |
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15 Assistants

GOODS TRANSPORT UNIT

1.   Main tasks

| — | Managing the unit |
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Managing the unit

| — | Coordinating the drivers' and removers' services |
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Coordinating the drivers' and removers' services

| — | Carrying out removals for MEPs and staff, when Parliament vacates or occupies a building and to allow alterations to be made to buildings |
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Carrying out removals for MEPs and staff, when Parliament vacates or occupies a building and to allow alterations to be made to buildings

| — | Running shuttle services between and in the three places of work |
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Running shuttle services between and in the three places of work

| — | Transporting equipment between and in Parliament's places of work and from the places of work to places where meetings of Parliament's bodies are held |
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Transporting equipment between and in Parliament's places of work and from the places of work to places where meetings of Parliament's bodies are held

| — | Transporting trunks/equipment for meetings and part-sessions |
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Transporting trunks/equipment for meetings and part-sessions

| — | Transporting mail, supplies and equipment and providing assistance |
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Transporting mail, supplies and equipment and providing assistance

2.   Establishment plan (36)

| — | 1 Head of Unit |
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1 Head of Unit

| — | 35 Assistants |
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35 Assistants

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