# CA2012169EN.01000101.xml

| 15.6.2012 | EN | Official Journal of the European Union | CA 169/1 |
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15.6.2012

EN

Official Journal of the European Union

CA 169/1

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RECRUITMENT NOTICE PE/158/S

(2012/C 169 A/01)

The European Parliament has decided to organise a selection procedure on the basis of qualifications and tests for the purpose of establishing a reserve list to fill the post of

TEMPORARY STAFF MEMBER

TEMPORARY STAFF MEMBER

ADMINISTRATOR FOR A PARLIAMENTARY BODY (AD 7)

ADMINISTRATOR FOR A PARLIAMENTARY BODY (AD 7)

(female or male)

Before applying, please read carefully the Guide for candidates attached to this recruitment notice.

Before applying, please read carefully the Guide for candidates attached to this recruitment notice.

The guide, which is an integral part of the recruitment notice, will help you to understand the rules governing selection procedures and how to go about applying.

The guide, which is an integral part of the recruitment notice, will help you to understand the rules governing selection procedures and how to go about applying.

CONTENTS

| A. | JOB DESCRIPTION AND ELIGIBILITY (PROFILE SOUGHT) |
| --- | --- |

A.

JOB DESCRIPTION AND ELIGIBILITY (PROFILE SOUGHT)

| B. | PROCEDURE |
| --- | --- |

B.

PROCEDURE

| C. | APPLICATIONS |
| --- | --- |

C.

APPLICATIONS

| ANNEX: | GUIDE FOR CANDIDATES IN SELECTION PROCEDURES ORGANISED BY THE EUROPEAN PARLIAMENT |
| --- | --- |

ANNEX:

GUIDE FOR CANDIDATES IN SELECTION PROCEDURES ORGANISED BY THE EUROPEAN PARLIAMENT

A.   JOB DESCRIPTION AND ELIGIBILITY (PROFILE SOUGHT)

1.   General remarks

The appointing authority has decided to open the procedure for filling a post as a temporary staff member, administrator for a parliamentary body (AD 7), for the Directorate-General for the Internal Policies of the Union — Strategic Planning Unit in Brussels.

The contract will be concluded on an open-ended basis. Recruitment will be to Grade AD 7, first step, the basic salary for which is EUR 5 568,11 per month. This salary is subject to Union tax and the other deductions laid down in the Conditions of Employment of Other Servants of the European Union (CEOS); it is exempt from national taxation. The step at which the successful candidate is recruited may, however, be adjusted in the light of his/her professional experience. Moreover, allowances will in certain circumstances be paid in addition to the basic salary.

The post entails frequent travel between the places of work, requires the ability to adapt to the working hours inherent in parliamentary work, and involves frequent contact with people inside and outside Parliament.

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

2.   Job description

Reporting to the Head of Unit, the administrator for a parliamentary body will perform duties involving the drafting of studies and/or the provision of advice in the unit's area of responsibility. Performance of these duties calls for the ability to manage and organise information, to produce summaries and to think ahead, tact, adaptability, communication skills and the ability to work well with others and in a team.

He/she will work closely with the staff of the parliamentary committee secretariats, the policy departments and other units in the directorate-general and the Secretariat and will have frequent contact with the other institutions and bodies of the European Union, Members of the European Parliament and all stakeholders.

Posted to Brussels (1), he/she will be required to undertake regular duty travel.

1

The main tasks are as follows:

| — | assisting the hierarchy in the unit's areas of responsibility, following all the unit's activities, passing on information up and down the hierarchy, facilitating relations with other Secretariat departments (parliamentary committees, policy departments, project teams, other directorates-general, Legal Service, etc.), |
| --- | --- |

—

assisting the hierarchy in the unit's areas of responsibility, following all the unit's activities, passing on information up and down the hierarchy, facilitating relations with other Secretariat departments (parliamentary committees, policy departments, project teams, other directorates-general, Legal Service, etc.),

| — | assisting the Director-General by providing written and oral contributions (briefing notes, draft notes, etc.), |
| --- | --- |

—

assisting the Director-General by providing written and oral contributions (briefing notes, draft notes, etc.),

| — | contributing to the monitoring and exercise of the new powers conferred on Parliament by the Lisbon Treaty, in particular in the parliamentary committees, |
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—

contributing to the monitoring and exercise of the new powers conferred on Parliament by the Lisbon Treaty, in particular in the parliamentary committees,

| — | leading short- and long-term projects as part of the unit's activities, |
| --- | --- |

—

leading short- and long-term projects as part of the unit's activities,

| — | managing and/or supervising horizontal projects, monitoring and assessing the activities of secretariats of bodies assisted by the directorate-general, |
| --- | --- |

—

managing and/or supervising horizontal projects, monitoring and assessing the activities of secretariats of bodies assisted by the directorate-general,

| — | taking part in working parties and institutional and/or interinstitutional committees etc., |
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—

taking part in working parties and institutional and/or interinstitutional committees etc.,

| — | helping to raise Parliament's profile by taking part in outside events (conferences, seminars, etc.), replying to requests for information and speaking to visitor groups. |
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—

helping to raise Parliament's profile by taking part in outside events (conferences, seminars, etc.), replying to requests for information and speaking to visitor groups.

3.   Eligibility (profile sought)

On the closing date for applications, candidates must meet the conditions set out below.

(a)   General conditions

Pursuant to Article 12(2) of the CEOS, candidates must:

| — | be a national of one of the European Union Member States and enjoy full rights as a citizen, |
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—

be a national of one of the European Union Member States and enjoy full rights as a citizen,

| — | have fulfilled any obligations imposed on them by the laws on military service, |
| --- | --- |

—

have fulfilled any obligations imposed on them by the laws on military service,

| — | produce the appropriate character references as to their suitability for the performance of the proposed duties. |
| --- | --- |

—

produce the appropriate character references as to their suitability for the performance of the proposed duties.

(b)   Specific conditions

(i)   Qualifications and skills required

Candidates must have

| — | when the normal period of university education is four years or more, a level of education which corresponds to completed university studies attested by an officially recognised diploma in an area relevant to the job description,
  or |
| --- | --- |

—

when the normal period of university education is four years or more, a level of education which corresponds to completed university studies attested by an officially recognised diploma in an area relevant to the job description,

or

| — | when the normal period of university education is three years or more, a level of education which corresponds to completed university studies attested by an officially recognised diploma in an area relevant to the job description, followed by appropriate professional experience of at least one year (2). |
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—

when the normal period of university education is three years or more, a level of education which corresponds to completed university studies attested by an officially recognised diploma in an area relevant to the job description, followed by appropriate professional experience of at least one year (2).

2

(ii)   Professional experience required

Candidates must, after obtaining the qualification referred to in point A.3(b)(i), have acquired at least six years' professional experience in a field relevant to the job description, including at least four years in a European Union institution or body or a national administration.

six years'

four years

Experience in a European institution will be regarded as an asset.

(iii)   Knowledge of languages

Candidates must have a thorough knowledge of one of the official languages of the European Union (main language): Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish or Swedish, and a good knowledge of at least one more of these languages (second language).

For practical reasons, very good knowledge of French and English is required.

The selection committee will take knowledge of other official languages of the European Union into account.

B.   PROCEDURE

1.   Admission to the selection procedure

The procedure will be organised on the basis of .

| (a) | The appointing authority will draw up a list of candidates who have submitted their applications in the form required by the closing date and who meet the general conditions set out in Section A.3(a). This will be forwarded to the selection committee with the application files (
  for further details see the Guide for candidates
  ). |
| --- | --- |

(a)

The appointing authority will draw up a list of candidates who have submitted their applications in the form required by the closing date and who meet the general conditions set out in Section A.3(a). This will be forwarded to the selection committee with the application files (
  for further details see the Guide for candidates
  ).

for further details see the Guide for candidates

| (b) | The selection committee will consider the application files and draw up a list of candidates who meet the specific conditions set out in Section A.3(b). |
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(b)

The selection committee will consider the application files and draw up a list of candidates who meet the specific conditions set out in Section A.3(b).

It will base its decisions exclusively on the information given on the application form and (
  for further details see the Guide for candidates
  ).

for further details see the Guide for candidates

2.   Assessment of qualifications

On the basis of criteria laid down in advance, the selection committee will assess the qualifications of the candidates admitted to the selection procedure and draw up a list of the six best candidates, who will be admitted to the tests.

six best candidates

When assessing candidates' qualifications, the selection committee will take particular account of:

| — | experience relevant to the functioning of European political bodies, |
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—

experience relevant to the functioning of European political bodies,

| — | experience of interinstitutional relations, |
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—

experience of interinstitutional relations,

| — | experience of planning, preparing and drafting proposed texts, |
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—

experience of planning, preparing and drafting proposed texts,

| — | thorough knowledge of EU legislative procedures, |
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—

thorough knowledge of EU legislative procedures,

| — | thorough knowledge of the EU Treaties, |
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—

thorough knowledge of the EU Treaties,

| — | excellent knowledge of the structure of the European Parliament, the functioning of Parliament's committees, legislative procedures and internal rules and practices, |
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—

excellent knowledge of the structure of the European Parliament, the functioning of Parliament's committees, legislative procedures and internal rules and practices,

| — | experience in organising events, |
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—

experience in organising events,

| — | experience of the EU's negotiating policies. |
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—

experience of the EU's negotiating policies.

Marking: out of 20.

3.   Compulsory tests

To assess the candidates' ability to perform the duties described in Section A.2, the following tests will be held:

Written test

| (a) | Drafting test, in English, French or German (second language — candidates will not be able to take this test in their main language), based on a set of documents (maximum 20 pages), to verify the ability of candidates to perform the duties described under Section A.2 and their drafting skills.
  Time allowed: 3 hours.
  Marking: out of 40. |
| --- | --- |

(a)

Drafting test, in English, French or German (second language — candidates will not be able to take this test in their main language), based on a set of documents (maximum 20 pages), to verify the ability of candidates to perform the duties described under Section A.2 and their drafting skills.

Time allowed: 3 hours.

Marking: out of 40.

Oral tests

| (b) | Interview with the selection committee in English, French or German (second language — candidates will not be able to take this test in their main language) to assess, taking account of all the information contained in the candidates' application files, their suitability to perform the duties described in Section A.2 (‘Job description’). The selection committee may decide to test candidates' knowledge of languages as indicated on the application form.
  Maximum time allowed: 45 minutes.
  Marking: out of 40 (pass mark: 20 points). |
| --- | --- |

(b)

Interview with the selection committee in English, French or German (second language — candidates will not be able to take this test in their main language) to assess, taking account of all the information contained in the candidates' application files, their suitability to perform the duties described in Section A.2 (‘Job description’). The selection committee may decide to test candidates' knowledge of languages as indicated on the application form.

Maximum time allowed: 45 minutes.

Marking: out of 40 (pass mark: 20 points).

| (c) | Group discussion in English, French or German (second language — candidates will not be able to take this test in their main language) to enable the selection committee to assess candidates' adaptability, negotiating and decision-making skills and performance in a group.
  The selection committee will determine the duration of this test on the basis of the composition of the groups.
  Marking: out of 20 (pass mark: 10 points). |
| --- | --- |

(c)

Group discussion in English, French or German (second language — candidates will not be able to take this test in their main language) to enable the selection committee to assess candidates' adaptability, negotiating and decision-making skills and performance in a group.

The selection committee will determine the duration of this test on the basis of the composition of the groups.

Marking: out of 20 (pass mark: 10 points).

Candidates' attention is drawn to the fact that the tests may be held on one day or on two consecutive days.

4.   List of suitable candidates

The list will contain, in order of merit, the names of the three candidates who obtained the highest overall scores in the procedure (assessment of qualifications and tests), on condition that they obtained at least 50 % of the points available for the procedure as a whole and passed each of the eliminatory tests.

three candidates

Candidates will be informed individually of their results and the list of suitable candidates will be posted on the noticeboards on Parliament's premises.

The period of validity of the list of suitable candidates will expire on 31 December 2015; it may be extended. If it is, candidates on the list will be duly notified.

31 December 2015

Those candidates on the list to whom a post is offered will in due course be required to produce the originals of all necessary documents, in particular their diplomas and their employment certificates, for verification.

C.   APPLICATIONS

Candidates must use the official application form (original or copy) supplied with the recruitment notice and printed in the Official Journal by the Publications Office of the European Union.

Candidates are asked to read the Guide for candidates carefully before completing their application forms.

The application form and photocopies of documents must be sent, by registered post
   (3), by 16 July 2012 at the latest (as evidenced by the postmark), to the following address:

by registered post

3

16 July 2012

| PARLEMENT EUROPÉEN |
| --- |
| Unité concours — MON 02 S 010 |
| Procédure de sélection PE/158/S |
| (please quote this selection procedure reference number) |
| 60 rue Wiertz |
| 1047 Bruxelles |
| Belgique |

PARLEMENT EUROPÉEN

Unité concours — MON 02 S 010

Procédure de sélection PE/158/S

(please quote this selection procedure reference number)

60 rue Wiertz

1047 Bruxelles

Belgique

Please DO NOT TELEPHONE to ask about the timetable.

In keeping with your responsibilities as a candidate, you are asked to send a fax (+32 22831717) or write to the Competitions Unit if you have not received a letter concerning your application by 1 October 2012.

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(1)  This post may be transferred to one of Parliament's other two places of work.

1

(2)  This year of professional experience will not be taken into account when the professional experience required under A.3(b)(ii) is assessed.

2

(3)  Dispatch by private courier company will be accepted as equivalent to dispatch by registered post. In such cases, the date appearing on the delivery form will be taken as the date of dispatch.

3

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ANNEX

Guide for candidates in selection procedures organised by the European Parliament

| 1. | INTRODUCTION |
| --- | --- |

1.

What form does a selection procedure take?

| 2. | THE VARIOUS STAGES OF THE SELECTION PROCEDURE |
| --- | --- |

2.

Receipt of applications

Assessment for compliance with the general conditions

Assessment for compliance with the specific conditions

Assessment of qualifications

Tests

List of suitable candidates

| 3. | HOW TO APPLY |
| --- | --- |

3.

General remarks

How should the complete application file be submitted?

What supporting documents should be enclosed in the complete application file?

General remarks

Supporting documents proving compliance with the general conditions

Supporting documents proving compliance with the specific conditions and assessment of qualifications

| 4. | COMMUNICATION |
| --- | --- |

4.

| 5. | GENERAL INFORMATION |
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5.

Equal opportunities

Requests from candidates for access to information concerning them

Protection of personal data

Travel and subsistence expenses

ANNEX I

ANNEX II

1.   INTRODUCTION

What form does a selection procedure take?

A selection procedure consists of a series of stages in which candidates compete against one another; such procedures are open to all citizens of the European Union who meet the relevant criteria, give all candidates a fair opportunity to demonstrate their skills, and are intended to result in a selection which is based on merit and avoids any discrimination.

Successful candidates are placed on a list of suitable candidates, on which the European Parliament will draw in order to fill the post to which the recruitment notice applies.

For each selection procedure a selection committee is appointed, consisting of members representing the Administration and the Staff Committee. The proceedings of the selection committee are confidential and are conducted in accordance with Annex III to the Staff Regulations of Officials.

Candidates may not under any circumstances approach the selection committee themselves, directly or indirectly. The appointing authority reserves the right to disqualify any candidate who disregards this instruction.

The selection committee applies the conditions for admission set out in the recruitment notice strictly when deciding whether or not each candidate should be admitted to the competition. Candidates admitted to a previous competition or selection procedure will not automatically be eligible.

In order to select the best candidates, the selection committee compares their performance with the aim of assessing their suitability to perform the duties described in the recruitment notice. This means that it must not only assess the candidates' knowledge, but also identify the best-qualified individuals on the basis of their merit.

Please note that selection procedures take between six and nine months, depending on the number of candidates.

2.   THE VARIOUS STAGES OF THE SELECTION PROCEDURE

The selection procedure comprises the following stages:

| — | receipt of the applications, |
| --- | --- |

—

receipt of the applications,

| — | assessment for compliance with the general conditions, |
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—

assessment for compliance with the general conditions,

| — | assessment for compliance with the specific conditions, |
| --- | --- |

—

assessment for compliance with the specific conditions,

| — | assessment on the basis of qualifications (admission to compulsory tests), |
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—

assessment on the basis of qualifications (admission to compulsory tests),

| — | tests, |
| --- | --- |

—

tests,

| — | list of suitable candidates. |
| --- | --- |

—

list of suitable candidates.

Receipt of applications

Should you decide to apply, you must, on pain of disqualification, submit a complete application file, including the application form provided with the recruitment notice, completed and signed and accompanied by all the requisite supporting documents showing that you meet the general and specific conditions set out in the recruitment notice, so that the selection committee can verify the accuracy of the information given. The application file must be sent by registered post
  (dispatch by private courier company will be accepted as equivalent to dispatch by registered post. In such cases, the date appearing on the delivery form will be taken as the date of dispatch)
  . Please see Section C of the recruitment notice for the address and closing date for applications.

Assessment for compliance with the general conditions

The Competitions and Selection Procedures Unit will check whether applications can be accepted: in other words, whether they have been submitted in the form and by the closing date indicated in the recruitment notice and whether candidates meet the general admission conditions.

Accordingly, candidates
  will automatically be eliminated
  if they:

| — | send their application after the closing date, as evidenced by the postmark, |
| --- | --- |

—

send their application after the closing date, as evidenced by the postmark,

| — | do not send their application form by registered post or by private courier, |
| --- | --- |

—

do not send their application form by registered post or by private courier,

| — | do not use and duly complete the official application form provided with the recruitment notice, |
| --- | --- |

—

do not use and duly complete the official application form provided with the recruitment notice,

| — | fail to sign the application form, |
| --- | --- |

—

fail to sign the application form,

| — | do not meet the general conditions for admission. |
| --- | --- |

—

do not meet the general conditions for admission.

Candidates will be informed individually
  after the closing date for applications
  if their application has been rejected.

A list of the candidates who meet the general conditions set out in the recruitment notice will be drawn up by the appointing authority and forwarded to the selection committee with the application files.

Assessment for compliance with the specific conditions

The selection committee will consider the application files and draw up a list of candidates who meet the specific conditions set out in the recruitment notice. It will base its decisions
  exclusively
  on the information given on the application forms
  and substantiated by supporting documents
  .

Your application must give full details of your studies, training, professional experience and knowledge of languages, as follows:

| — | as regards your studies: the dates on which they began and ended and the nature of the diploma(s), as well as the subjects studied, |
| --- | --- |

—

as regards your studies: the dates on which they began and ended and the nature of the diploma(s), as well as the subjects studied,

| — | as regards your professional experience: the dates on which the relevant periods began and ended and the precise nature of the duties performed. |
| --- | --- |

—

as regards your professional experience: the dates on which the relevant periods began and ended and the precise nature of the duties performed.

If you have published studies, articles, reports or any other texts relevant to the duties set out in the job description, you should give details of them on the application form.

Candidates who do not meet the specific conditions governing admission set out in the recruitment notice will be eliminated at this stage.

You will be informed individually of the selection committee's decision whether or not to admit you to the tests.

Assessment of qualifications

In order to select the candidates who are to be admitted to the tests, the selection committee will assess the qualifications of those admitted to the selection procedure. It will base its decisions
  exclusively
  on the information given on the application forms
  and substantiated by supporting documents
  (see point 3 below). The selection committee will base its work on criteria agreed in advance, taking account in particular of the qualifications specified in Section B.2 of the recruitment notice.

You will be informed individually of the selection committee's decision whether or not to admit you to the tests.

Tests

All the tests are compulsory, but only the oral tests are eliminatory. The maximum number of candidates admitted to the tests is indicated in Section B.2 of the recruitment notice.

For organisational reasons, candidates may be invited to take all the written/oral tests, but the tests will be marked in the order in which they appear in the recruitment notice; consequently, if a candidate does not achieve the minimum mark required in one of the eliminatory tests, the selection committee will not mark the subsequent tests.

If a candidate does not complete all the tests, none of them will be marked.

List of suitable candidates

No more than the maximum number of candidates specified in Section B.4 of the recruitment notice will be placed on the list of suitable candidates.

3.   HOW TO APPLY

General remarks

Before applying, you should check carefully whether you meet all the admission conditions, both general and specific. You should therefore first study the recruitment notice and this guide and take due notice of the requirements they set out.

Although recruitment notices do not lay down any age limit, you should note that the retirement age for staff is laid down in the Staff Regulations of Officials of the European Union (http://ec.europa.eu/civil_service/docs/toc100_en.pdf)

Candidates must use the official application form (original or copy) supplied with the recruitment notice for this selection procedure and published in the Official Journal printed by the Publications Office of the European Union.

Documents sent after the closing date will not be taken into account.

If you have a disability or if your circumstances are such that they might cause difficulties during the tests (e.g. because you are pregnant or are breastfeeding, or because you have health problems or are undergoing medical treatment etc.), you must indicate that fact on the application form and provide any relevant information so that the Administration can take appropriate measures, where possible. If necessary, you should also set out on a separate sheet of paper any special arrangements you think are needed to make it easier for you to take the tests.

How should the complete application file be submitted?

| 1. | Complete and sign the application form supplied with the recruitment notice for this selection procedure. |
| --- | --- |

1.

Complete and sign the application form supplied with the recruitment notice for this selection procedure.

| 2. | Enclose all the supporting documents required, which you should first number. |
| --- | --- |

2.

Enclose all the supporting documents required, which you should first number.

| 3. | Enclose a list of all the supporting documents enclosed with your application, indicating the numbers you have assigned to them. |
| --- | --- |

3.

Enclose a list of all the supporting documents enclosed with your application, indicating the numbers you have assigned to them.

| 4. | Submit the application in the way and before the closing date specified in the recruitment notice. |
| --- | --- |

4.

Submit the application in the way and before the closing date specified in the recruitment notice.

What supporting documents should be enclosed in the complete application file?

General remarks

Do not send the originals of the documents required: you need only send photocopies, which do not have to be authenticated. References to websites cannot be regarded as constituting supporting documents for this purpose. Printouts of pages from websites are not regarded as certificates, although they may be enclosed purely to provide supplementary information.

Your attention is drawn to the fact that successful candidates included on the list of suitable candidates who are offered a job will be required to produce the originals of all necessary documents for verification before they can be recruited.

A curriculum vitae will not be regarded as a supporting document.

You may not refer to application forms or any other documents already submitted in connection with previous applications (1).

None of the documents submitted with the application will be returned to you.

Supporting documents proving compliance with the general conditions

No document is required at this stage to show that candidates:

| — | are nationals of a European Union Member State, |
| --- | --- |

—

are nationals of a European Union Member State,

| — | enjoy full rights as a citizen, |
| --- | --- |

—

enjoy full rights as a citizen,

| — | have fulfilled any obligations imposed on them by the laws on military service, |
| --- | --- |

—

have fulfilled any obligations imposed on them by the laws on military service,

| — | can provide appropriate character references for performing the duties concerned. |
| --- | --- |

—

can provide appropriate character references for performing the duties concerned.

Candidates must sign the application form. By doing so, they declare on their honour that they fulfil these conditions and that the information supplied is true and complete.

Supporting documents proving compliance with the specific conditions and assessment of qualifications

Candidates must provide the selection committee with all the information and documents it needs in order to verify the accuracy of the information given on the application form.

Diplomas and/or certificates attesting the successful completion of studies

Candidates must supply photocopies of the diplomas or certificates attesting that they have completed studies of the level required by the recruitment notice.

The selection committee will take account of the different education systems which exist in the European Union Member States.

In the case of post-secondary diplomas, the most detailed possible information must be provided, particularly concerning the subjects studied and the length of time for which they were studied, so that the selection committee can assess the relevance of the diplomas to the duties to be performed.

In the case of diplomas relating to technical or vocational training, further training or specialisation courses, candidates must state whether the course was full-time or part-time or consisted of evening classes, what subjects were covered and the official duration of the courses.

Professional experience

Professional experience will be taken into account only if it has been obtained more recently than the requisite diploma or qualification. The supporting documents must prove the duration and level of the professional experience and the nature of the duties performed must be described in as much detail as possible, so that the selection committee can assess the relevance of your experience to the duties to be performed.

All periods of work experience cited must be substantiated by supporting documents, for example:

| — | attestations from candidates' former employers and current employer certifying the professional experience required for admission to the selection procedure, |
| --- | --- |

—

attestations from candidates' former employers and current employer certifying the professional experience required for admission to the selection procedure,

| — | if, for reasons of confidentiality, candidates cannot enclose such attestations, it is essential that they should enclose, in their place, photocopies of their employment contract or letter of recruitment and/or their first salary statement, and, without fail, of their most recent salary statement, |
| --- | --- |

—

if, for reasons of confidentiality, candidates cannot enclose such attestations, it is essential that they should enclose, in their place, photocopies of their employment contract or letter of recruitment and/or their first salary statement, and, without fail, of their most recent salary statement,

| — | where the work has not been performed on behalf of an employer (as a self-employed person, member of the liberal professions, etc.), invoices or order forms detailing the duties performed, or any other relevant official supporting document, will be accepted as evidence. |
| --- | --- |

—

where the work has not been performed on behalf of an employer (as a self-employed person, member of the liberal professions, etc.), invoices or order forms detailing the duties performed, or any other relevant official supporting document, will be accepted as evidence.

Knowledge of languages

Knowledge of the required languages must be confirmed by a diploma, a certificate or a declaration on the candidate's honour, to be made on a separate sheet of paper, explaining how the knowledge of the languages in question was acquired.

If, at any stage in the procedure, it is established that the information given on your application form is incorrect or does not tally with the supporting documents or that all the conditions set out in the recruitment notice have not been met, you will be disqualified.

4.   COMMUNICATION

It is your responsibility to make sure that the application form (original or copy), duly completed and signed and accompanied by all the supporting documents, is sent in time, as evidenced by the postmark, by registered post (2).

All correspondence concerning the selection procedure, including invitations to tests, will be sent by ordinary post to the address given on the application form. You are responsible for informing the Competitions and Selection Procedures Unit of any change in your particulars. It is your responsibility, taking postal delays into account, to send a fax (3) or write to the Competitions Unit secretariat if you do not receive a letter of invitation or a letter informing you that you have not been admitted.

In order to facilitate processing, any correspondence concerning an application must quote the name given in that application and the number of the selection procedure.

In the interests of clarity and comprehension, all texts of a general nature, communications to or from candidates, invitations to the various tests and any correspondence between the Competitions and Selection Procedures Unit and candidates will be in English, French or German only. No correspondence will be exchanged with candidates in their main language.

In order to maintain the independence of the selection committee, candidates may not under any circumstances approach the selection committee themselves, directly or indirectly: if they do so, they may be disqualified. Any correspondence addressed to the selection committee and any request for information or other correspondence concerning the procedure must be addressed solely to the Competitions and Selection Procedures Unit.

The Competitions and Selection Procedures Unit is responsible for communicating with candidates until the selection procedure has been completed.

5.   GENERAL INFORMATION

Equal opportunities

The European Parliament takes great care to avoid any form of discrimination during selection procedures.

It is an equal opportunities employer and accepts applications without discrimination on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

Requests from candidates for access to information concerning them

Candidates involved in selection procedures have a specific right of access to certain information concerning them directly and individually, as described below. The European Parliament may therefore supply the following supplementary information to a candidate on request:

| a) | Those candidates who do not pass the written tests and/or who are not among those invited to the oral tests may, on request, obtain copies of their test papers and a copy of their personal evaluation sheet containing the selection committee's remarks on their performance. All requests for copies must be made within one month of the date on which the letter of notification of the decision ending the candidate's participation in the selection procedure was sent. |
| --- | --- |

a)

Those candidates who do not pass the written tests and/or who are not among those invited to the oral tests may, on request, obtain copies of their test papers and a copy of their personal evaluation sheet containing the selection committee's remarks on their performance. All requests for copies must be made within one month of the date on which the letter of notification of the decision ending the candidate's participation in the selection procedure was sent.

| b) | Those candidates invited to the oral tests but whose names do not appear on the list of suitable candidates will be informed of their results in the various tests only once the oral tests have taken place and the list of suitable candidates has been drawn up by the selection committee. These candidates may also obtain copies of their written tests in the same way as outlined under point (a). |
| --- | --- |

b)

Those candidates invited to the oral tests but whose names do not appear on the list of suitable candidates will be informed of their results in the various tests only once the oral tests have taken place and the list of suitable candidates has been drawn up by the selection committee. These candidates may also obtain copies of their written tests in the same way as outlined under point (a).

| c) | Candidates included on the list of suitable candidates will merely be informed that they are successful candidates in the selection procedure. |
| --- | --- |

c)

Candidates included on the list of suitable candidates will merely be informed that they are successful candidates in the selection procedure.

Requests will be dealt with in accordance with the requirement for the proceedings to be secret, as laid down in the Staff Regulations (Annex III, Article 6) and in compliance with the rules on the protection of individuals with regard to the processing of personal data.

Protection of personal data

The European Parliament, as the body responsible for organising selection procedures, ensures that candidates' personal data is processed in strict compliance with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (4), particularly as regards confidentiality and security.

Travel and subsistence expenses

A contribution will be made towards the travel and subsistence expenses of candidates invited to the tests. You will be given details of the procedure and the rates applicable in the letter inviting you to the tests.

The address given on the application form will be taken to be the place from which you set out to take the tests at the nearest test centre.

Organisational reasons dictate that no change of address will be accepted once the invitations to the tests have been sent out, except on grounds involving force majeure or unforeseeable circumstances, which you must duly set out in writing and which Parliament's Administration accepts as being wholly exceptional.

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(1)  These conditions apply to all candidates, including officials and other servants of the European Union.

(2)  Dispatch by private courier company will be accepted as equivalent to dispatch by registered post. In such cases, the date appearing on the delivery form will be taken as the date of dispatch.

(3)  Fax number of the Competitions Unit: +32 22831717.

(4)  OJ L 8, 12.1.2001, p. 1.

ANNEX I

Indicative guide to qualifications giving access to Category AD (1) competitions (assessed on a case-by-case basis)

| COUNTRY | University course of at least four years' duration | University course of at least three years' duration |
| --- | --- | --- |
| Belgique — België | Licence — Licentiaat | |
| България | Диплома за Висше Образование
  Бакалавър/Магистър | |
| Česká republika | Diplom o ukončení vysokoškolského studia/Magistr | Diplom o ukončení Bakalářského studia |
| Danmark | Kandidatgrad | Bachelorgrad |
| Deutschland | Hochschulabschluss /Fachhochschulabschluss (8 Semester)/Master | Fachhochschulabschluss (6-7 Semester)/Bachelor |
| Eesti | Bakalaureusekraad (160 ainepunkti)/Magistrikraad | Bakalaureusekraad (<160 ainepunkti) |
| Éire/Ireland | University degree (4 years) | Bachelor's degree |
| Ελλάδα | Πτυχιο Α.Ε.Ι. (πανεπιστημίου, πολυτεχνείου, Τ.Ε.Ι. υποχρεωτικής τετραετούς φοίτησης) | |
| España | Licenciatura | Diplomado/Ingeniero técnico |
| France | Maîtrise/Master | Licence |
| Italia | Laurea specialistica-LS/ Laurea | Laurea -L(breve) |
| Κύπρος | Πανεπιστημιακό Πτυχιο | |
| Latvija | Bakalaura diploms (160 kredīti)/Mağistra diploms | Bakalaura diploms (<160 kredīti) |
| Lietuva | Bakalauras (160 kreditas)/Magistras | Bakalauras (<160 kreditas) |
| Luxembourg | | |
| Magyarország | Egyetemi Oklevél | Főiskola Oklevél |
| Malta | University degree (4 years) | Bachelor's degree |
| Nederland | Doctoraal examen/Master | Bachelor |
| Österreich | Universitätsdiplom /Fachhochschuldiplom (8 Semester)/Magister (tra) | Fachhochschuldiplom (6-7 Semester)/Bakkalaureus(rea) |
| Polska | Magister/Magister Inżynier | Licencjat/Inżynier |
| Portugal | Licenciatura | Bacharelato |
| România | Diplomă de Licenţa | |
| Slovenija | Univerzitetna diploma | |
| Slovensko | Diplom o ukončení vysokoškolského štúdia/Magister | Diplom o ukončení Bakalárského štúdia |
| Suomi/Finland | Maisterin tutkinto — Magisterexamen /Ammattikorkeakoulututkinto -Yrkeshögskoleexamen (min 160 opintoviikkoa — studieveckor) | Kandidaatin tutkinto — Kandidatexamen /Ammattikorkeakoulututkinto -Yrkeshögskoleexamen (min 120 opintoviikkoa — studieveckor) |
| Sverige | Magisterexamen (Akademisk examen omfattande minst 160 poäng varav 80 poäng fördjupade studier i ett ämne + uppsats motsvarande 20 poäng eller två uppsatser motsvarande 10 poäng vardera) | Kandidatexamen (Akademisk examen omfattande minst 120 poäng varav 60 poäng fördjupade studier i ett ämne + uppsats motsvarande 10 poäng) |
| United Kingdom | University degree (4 years) | Bachelor's degree |

COUNTRY

University course of at least four years' duration

University course of at least three years' duration

Belgique — België

Licence — Licentiaat

България

Диплома за Висше Образование

Бакалавър/Магистър

Česká republika

Diplom o ukončení vysokoškolského studia/Magistr

Diplom o ukončení Bakalářského studia

Danmark

Kandidatgrad

Bachelorgrad

Deutschland

Hochschulabschluss /Fachhochschulabschluss (8 Semester)/Master

Fachhochschulabschluss (6-7 Semester)/Bachelor

Eesti

Bakalaureusekraad (160 ainepunkti)/Magistrikraad

Bakalaureusekraad (<160 ainepunkti)

Éire/Ireland

University degree (4 years)

Bachelor's degree

Ελλάδα

Πτυχιο Α.Ε.Ι. (πανεπιστημίου, πολυτεχνείου, Τ.Ε.Ι. υποχρεωτικής τετραετούς φοίτησης)

España

Licenciatura

Diplomado/Ingeniero técnico

France

Maîtrise/Master

Licence

Italia

Laurea specialistica-LS/ Laurea

Laurea -L(breve)

Κύπρος

Πανεπιστημιακό Πτυχιο

Latvija

Bakalaura diploms (160 kredīti)/Mağistra diploms

Bakalaura diploms (<160 kredīti)

Lietuva

Bakalauras (160 kreditas)/Magistras

Bakalauras (<160 kreditas)

Luxembourg

Magyarország

Egyetemi Oklevél

Főiskola Oklevél

Malta

University degree (4 years)

Bachelor's degree

Nederland

Doctoraal examen/Master

Bachelor

Österreich

Universitätsdiplom /Fachhochschuldiplom (8 Semester)/Magister (tra)

Fachhochschuldiplom (6-7 Semester)/Bakkalaureus(rea)

Polska

Magister/Magister Inżynier

Licencjat/Inżynier

Portugal

Licenciatura

Bacharelato

România

Diplomă de Licenţa

Slovenija

Univerzitetna diploma

Slovensko

Diplom o ukončení vysokoškolského štúdia/Magister

Diplom o ukončení Bakalárského štúdia

Suomi/Finland

Maisterin tutkinto — Magisterexamen /Ammattikorkeakoulututkinto -Yrkeshögskoleexamen (min 160 opintoviikkoa — studieveckor)

Kandidaatin tutkinto — Kandidatexamen /Ammattikorkeakoulututkinto -Yrkeshögskoleexamen (min 120 opintoviikkoa — studieveckor)

Sverige

Magisterexamen (Akademisk examen omfattande minst 160 poäng varav 80 poäng fördjupade studier i ett ämne + uppsats motsvarande 20 poäng eller två uppsatser motsvarande 10 poäng vardera)

Kandidatexamen (Akademisk examen omfattande minst 120 poäng varav 60 poäng fördjupade studier i ett ämne + uppsats motsvarande 10 poäng)

United Kingdom

University degree (4 years)

Bachelor's degree

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(1)  Access to Grades 7-16 of Function Group AD is subject to the further condition of having acquired at least one year's appropriate professional experience.

ANNEX II

REQUESTS FOR REVIEW, APPEALS AND COMPLAINTS TO THE EUROPEAN OMBUDSMAN

Candidates who consider that a decision has adversely affected them may request a review of the decision, launch one of the appeals procedures or lodge a complaint with the European Ombudsman (1).

Requests for review

Any request for a review must be made by sending a letter by registered post explaining your reasons to:

| PARLEMENT EUROPÉEN |
| --- |
| Unité concours — MON 02 S 010 |
| Procédure de sélection PE/158/S |
| 60 rue Wiertz |
| 1047 Bruxelles |
| BELGIQUE |

PARLEMENT EUROPÉEN

Unité concours — MON 02 S 010

Procédure de sélection PE/158/S

60 rue Wiertz

1047 Bruxelles

BELGIQUE

within 10 calendar days of the date postmarked on the letter informing you of the decision. A reply will be sent to you as soon as possible.

This option is available only at the stages when the decisions are taken on admission to the competition and admission to the compulsory written and oral tests.

Appeals

| — | You can make a complaint under Article 90(2) of the Staff Regulations of Officials of the European Union, which should be addressed to:





  M. le Secrétaire général |
| --- | --- |
| Parlement européen |
| Bât. Konrad Adenauer |
| 2929 Luxembourg |
| LUXEMBOURG |

—

You can make a complaint under Article 90(2) of the Staff Regulations of Officials of the European Union, which should be addressed to:

M. le Secrétaire général

Parlement européen

Bât. Konrad Adenauer

2929 Luxembourg

LUXEMBOURG

This option is available at all stages of the selection procedure.

Your attention is drawn to the wide discretion enjoyed selection boards and selection committees, whose decisions are arrived at independently and cannot be changed by the appointing authority. This discretion is subject to review only in the event of a clear breach of the rules governing the work of selection boards and selection committees. In that event, a decision by a selection board or selection committee may be challenged directly before the Civil Service Tribunal of the European Union even if no complaint has been lodged under Article 90(2) of the Staff Regulations of Officials of the European Union.

| — | You may submit a judicial appeal to the:





  Tribunal de la fonction publique de l'Union européenne |
| --- | --- |
| 2925 Luxembourg |
| LUXEMBOURG, |

—

You may submit a judicial appeal to the:

Tribunal de la fonction publique de l'Union européenne

2925 Luxembourg

LUXEMBOURG,

under Article 270 of the Treaty on the Functioning of the European Union and Article 91 of the Staff Regulations.

This option is available only in relation to decisions taken by the selection committee.

Appeals to the European Union Civil Service Tribunal against administrative decisions denying admission to the selection procedure on the grounds that the application does not comply with the conditions for such admission stated in Section B.1 of the recruitment notice may be made only if a complaint has first been lodged, as described above.

Appeals to the European Union Civil Service Tribunal may be made only through a lawyer authorised to practise before a court of a Member State of the European Union or of the European Economic Area.

The time limits laid down in Articles 90 and 91 of the Staff Regulations of Officials (2) which apply to these two types of appeal start to run either from the date of notification of the original decision adversely affecting you or, only in the case of a request for a review, from the date on which you are notified of the selection committee's original reply to the request.

Complaints to the European Ombudsman

Candidates, like any citizen of the European Union, can make a complaint to the European Ombudsman:

| Médiateur européen |
| --- |
| 1, avenue du Président Robert Schuman — BP 403 |
| 67001 STRASBOURG CEDEX |
| FRANCE, |

Médiateur européen

1, avenue du Président Robert Schuman — BP 403

67001 STRASBOURG CEDEX

FRANCE,

under Article 228(1) of the Treaty on the Functioning of the European Union and in accordance with the conditions laid down in Decision 94/262/ECSC, EC, Euratom of the European Parliament of 9 March 1994 on the regulations and general conditions governing the performance of the Ombudsman's duties (3).

You should note that complaints made to the Ombudsman have no suspensive effect on the time limit laid down in Article 91 of the Staff Regulations for lodging appeals with the European Union Civil Service Tribunal under Article 270 of the Treaty on the Functioning of the European Union.

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(1)  Reviews, appeals or complaints to the European Ombudsman will not interrupt the work of the selection committee.

(2)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1080/2010 of the European Parliament and of the Council of 24 November 2010 amending the Staff Regulations of Officials of the European Communities and the Conditions of Employment of Other Servants of those Communities (OJ L 311, 26.11.2010, p. 1).

(3)  OJ L 113, 4.5.1994, p. 15.

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