PROGRAM No. 4573-S April 1, 2021 thru March 31, 2022 plus 4 option years

TITLE: Vinyl Labels and Tags Department of Energy

ITEM DESCRIPTION BASIS

OF

AWARD UNIT

1 Year PRICE COST

I. PRINTING LABELS AND TAGS

 A. Makeready and/or Setup

(a) Printing single ink color, per label/tag 83 79.98 6,638.34

(b) Printing 1 or 2 additional ink colors,

 per additional ink color, per label/tag 26 39.86 1,036.36

(c) Printing 4 ink colors or process color ink set build

 per label/tag... 10 119.57 1,195.70

 B. Printing single ink color per label/tag...

(1) Up to 999 Copies .................... Running per 100 Copies 142 13.00 1,846.00

(2) 1,000 to 4,999 Copies ............. Running per 100 Copies 560 4.00 2,240.00

(3) 5,000 to 9,999 Copies ............. Running per 100 Copies 432 2.50 1,080.00

(4) 10,000 Copies and Over .......... Running per 100 Copies 2,500 2.20 5,500.00

 C. Printing 1 or 2 additional ink colors, per add'l color per label/tag

(1) Up to 999 Copies .................... Running per 100 Copies 45 4.00 180.00

(2) 1,000 to 4,999 Copies ............. Running per 100 Copies 112 1.00 112.00

(3) 5,000 to 9,999 Copies ............. Running per 100 Copies 50 0.90 45.00

(4) 10,000 Copies and Over .......... Running per 100 Copies 1,400 0.80 1,120.00

 D. Printing 4 Pantone ink colors or process color ink set build per label/tag

(1) Up to 999 Copies .................... Running per 100 Copies 18 14.00 252.00

(2) 1,000 to 4,999 Copies ............. Running per 100 Copies 48 4.00 192.00

(3) 5,000 to 9,999 Copies ............. Running per 100 Copies 50 2.80 140.00

(4) 10,000 Copies and Over .......... Running per 100 Copies 110 2.50 275.00

II. STOCK/PAPER

 A. White Vinyl 3-5 mil thick

 .............................................per 100 Square Inches 30,675 0.29 8,895.75

 B. White Vinyl 10 mil thick

 .............................................per 100 Square Inches 1,400 0.25 350.00

 C. Colored Vinyl 3-5 mil thick

 .............................................per 100 Square Inches 19,436 0.39 7,580.04

 D. Weather-Proof Laminate:

 .............................................per 100 Square Inches 23,661 0.25 5,915.25

III. ADDITIONAL OPERATIONS:

 A. Additional Cost for Clear Coat

 .............................................per 100 Square Inches 14,106 0.09 1,269.54

 B. Additional Cost for Special Adhesive

 .............................................per 100 Square Inches 44,166 0.01 441.66

 C. Additional Cost for Temporary Adhesive

 .............................................per 100 Square Inches 134 0.15 20.10

 D. Tags: Round Corners, Hole to be reinforced on both sides

with rust resistant metal grommet

(a) Makeready and/or Setup .............................................. 1 62.00 62.00

(b) Running per 100 tags ................................................. 100 2.20 220.00

 E. Numbering/Barcode in black ink:

(a) Makeready and/or Setup................................per sequence 9 17.50 157.50

(b) Quantity of individual Labels/Tags up to 4,999 copies

 Running per sequence ............................... per 100 numbers/barcodes 14 9.10 127.40

(c) Quantity of individual Labels/Tags at 5,000 copies or greater

 Running per sequence .............................. per 100 numbers/barcodes 2,100 4.57 9,597.00

 F. Shrink-Film Wrapping ................................ per package 8,876 0.58 5,148.08

$ 61,636.72

0.50% $ 308.18

20 Days $ 61,328.54

Abstracted by: Russ Woodmancy 3/23/2021

Verified By: Teri Shoffstall 3/23/2021

AWARDED

Screen Print, Inc.

Lakeland, Florida

DISCOUNTED TOTALS: 

Douglass

CONTRACTOR TOTALS: 

PROMPT PAYMENT DISCOUNT: 
Program 4573-S Page 1 of 18

Written by: RLW

Reviewed by: llp

This procurement is being solicited as a small purchase Request for Quotation (RFQ). The sealed bidding 

terminology as used throughout these specifications is synonymous with their negotiated procurement 

counterparts unless specifically stated otherwise. Negotiated pursuant to 41 U.S.C. 5(1).

U.S. GOVERNMENT PUBLISHING OFFICE

Columbus, Ohio

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Vinyl Labels and Tags

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Energy, Oak Ridge, TN

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning April 1, 2021 and ending 

March 31, 2022, plus up to 4 optional 12-month extension period(s) that may be added in accordance with the 

“Option to Extend the Term of Contract”, and “Economic Price Adjustment” clauses in Section 1 of this 

contract.

QUOTE OPENING: Quotes shall be opened at 11:00 a.m., prevailing Columbus, Ohio time, on March 23, 

2021 at the U.S. Government Publishing Office, Columbus Regional Office.

QUOTE SUBMISSION: Bidders MUST submit email quotes to bidscolumbus@gpo.gov for this 

solicitation. No other method of quote submission will be accepted at this time.

The company name, program number, and quote opening date must be specified in the subject line of the 

emailed quote submission. Quotes received after 11:00 a.m. prevailing Columbus, Ohio time on the quote 

opening date specified above will not be considered for award.

BIDDERS PLEASE NOTE: Bidders are cautioned to familiarize themselves with all provisions of this 

contract before bidding. Specific attention is directed to:

• Quote submission provisions under “Additional Emailed Quote Submission Provisions” on page 5.

• Printing in 4-color process and tags have been added.

• Additional changes scattered throughout.

Abstract is available on GPO website at: http://www.gpo.gov/gpo/abstracts/abstract.action?region=Columbus

For information of a technical nature email Russell Woodmancy at rwoodmancy@gpo.gov, (614) 488-4616, 

ext. 8.
Vinyl Labels and Tags Page 2 of 18

4573-S (03/22)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Pub. 310.1, effective May 1979 (revised 9-19)).

• GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/defaultsource/forms-and-standards-files-for-vendors/contract-terms-01-18.pdf.

• GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/qatap-rev-09-19.pdf.

• More GPO Publications can be found at: https://www.gpo.gov/how-to-work-withus/vendors/forms-and-standards.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply 

to these specifications:

Product Quality Levels:

(a) Printing Attributes -- Level III.

(b) Finishing Attributes – Level III 

(c) Additional Quality Requirements: The following defects are not specifically identified under 

GPO QATAP Pub. 310.1; however, may be cause for rejection of orders produced by the 

screen-printing process.

Mesh Marks: - the appearance of the screen material's mesh markings within the printed or nonprinted 

image areas.

Sawtoothing: - an irregular “staircase” or “zigzag” appearance along the edge of the printed image 

(resembles the teeth of a saw). Sawtoothing must not be visible to the unaided eye, and must be kept to 

an absolute minimum in order to maintain the fine-line detail required by orders placed under the 

contract.

Screen Clogging: - the closing of the screen material's mesh openings resulting in an incomplete, broken, 

or total loss of an image area.

Feathering/smearing/ghosting: - ragged edges, excessive ink, or the appearance of a double impression 

extending beyond the edges of the image area.

Static “hairs”: - fine hair-like ink strands projecting from the edge of a printed image, most likely caused 

by static electricity.

Inspection Levels (from ANSI/ASQC Z 1. 4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Camera Copy, Digital File, Approved Proof

P-9. Solid and Screen Tint Color Match Pantone Matching System

P-10. Process Color Match Camera Copy, Digital File, Approved Proof

Scotch Tape Test: Printing must withstand a “Scotch Tape Test”. Press a strip of “Scotch” tape firmly 

on the printed area and remove. There should be no transfer of the printed area to the tape.
Vinyl Labels and Tags Page 3 of 18

4573-S (03/22)

OPTION TO EXTEND THE TERM OF CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include 

this clause, except, the total duration of the contract may not exceed five (5) years (March 31, 2026) as a 

result of, and including, any extension(s) added under this clause. Further extension may be negotiated under 

the “Extension of Term of Contract” clause. See also “Economic Price Adjustment” for authorized pricing 

adjustment(s).

EXTENSION OF TERM OF CONTRACT: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the 

GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with 

this clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter 

be eligible for adjustment during the second and any succeeding performance period(s). For each 

performance period after the first, a percentage figure will be calculated as described below and that figure 

will be the economic price adjustment for that entire next period.

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The 

first period will extend from April 1, 2021 through March 31, 2022, and the second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the 

final period may vary. The first day of the second and any succeeding period(s) will be the effective date of 

the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in 

the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 

12-month interval ending three (3) months prior to the beginning of the period being considered for 

adjustment. This average is then compared to the average of the monthly Indexes for the 12-month interval 

ending December 31, 2020, called the base index. The percentage change (plus or minus) of the variable 

index from the base index will be the economic price adjustment for the period being considered for 

adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply 

the percentage increase or decrease against the total price of the invoice less reimbursable postage or 

transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice 

price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic 

price adjustment clause.

NOTE: This contract does not have a Paper Price Adjustment clause.
Vinyl Labels and Tags Page 4 of 18

4573-S (03/22)

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a Purchase Order issued to the contractor to cover work performed. The Purchase Order will be 

supplemented by an individual “Print Order” for each job placed with the contractor. The Print Order, when 

issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any 

subcontractor, the Government reserves the right to conduct an on-site preaward survey at the 

contractor’s/subcontractor’s facility or to require other evidence of technical, production, managerial, 

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial 

determination, the contractor in line for award may be required to provide one or more of the following 

financial documents:

1. Most recent profit and loss statement

2. Most recent balance sheet(s)

3. Statement of cash flows

4. Current official bank statement

5. Current lines of credit (with amounts available)

6. Letter of commitment from paper supplier(s)

7. Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of Print Orders by 

the Government. Orders may be issued under the contract from April 1, 2021 through March 31, 2022 plus 

for such additional period(s) as the contract is extended. All Print Orders issued hereunder are subject to the 

terms and conditions of the contract. This contract shall control in the event of conflict with any Print Order. 

A Print Order shall be “issued” for purposes of the contract, when it is either deposited in the U.S. Postal 

Service mail or otherwise furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “Ordering”. The quantities of items specified herein are estimates only, 

and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated”, it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on 

total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be 

completed by the contractor within the time specified in the order, and the rights and obligations of the 

contractor and the Government respecting those orders shall be governed by the terms of this contract to the 

same extent as if completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior 

to the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not 

accept an order providing for the accelerated shipment/delivery, the Government may procure this 

requirement from another source.
Vinyl Labels and Tags Page 5 of 18

4573-S (03/22)

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations. Subject to any limitations elsewhere in this contract, the contractor shall furnish to the 

Government all items set forth herein which are called for by print orders issued in accordance with the 

“Ordering” clause of this contract.

ADDITIONAL EMAILED QUOTE SUBMISSION PROVISIONS: The Government will not be 

responsible for any failure attributable to the transmission or receipt of the emailed quote including, but not 

limited to, the following –

1. Illegibility of quote.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders 

are advised not to exceed GPO’s stated limit.

4. When the email quote is received by GPO, it will remain unopened until the specified quote opening 

time. Government personnel will not validate receipt of the emailed quote prior to quote opening. 

GPO will use the prevailing Columbus, Ohio time and the exact time that the email is received by 

GPO’s email server as the official time stamp for quote receipt at the specified location.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) 

utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web 

page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SECTION 4. -

SCHEDULE OF PRICES.”
Vinyl Labels and Tags Page 6 of 18

4573-S (03/22)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of labels (individual labels, sheets of labels and roll of 

labels) and tags requiring such operations as electronic prepress, soft proofs, priors, printing single ink color 

through 4- color process, vinyl stock, numbering, laminating, cutting, packing, and delivery.

TITLE: Vinyl Labels and Tags.

NUMBER OF ORDERS: Based on prior year’s usage, anticipate about 93 orders per year as follows: 

• 77 orders for individual labels 

• 6 orders for sheet of labels,

• 9 orders for roll of labels

• 1 order for tags

Note: Labels can be individually cut (one label per backing sheet) or have multiple individual labels mounted 

on a sheet or roll.

QUANTITIES: The quantity of a label order is based upon each individual label and not the number of 

sheets or rolls that contain individual labels.

• Individual Cut Labels: Approximately 30 to 50,000 individual labels per order. 

• Sheet of Labels: Anticipate up to 500 label sheets per order with 5 to 50 individual labels per sheet. 

• Roll of Labels: Anticipate up to 15 rolls per order and up to 500 individual labels per roll.

• Tags: Approximately 10,000 tags per order. 

Note: No Quantity Variation Allowed.

TRIM SIZES: Approximately 1 square inch to 100 square inch per individual label or tag. 

• Individual Cut Labels: Approximately smallest dimension of a label is 1⁄2” and the maximum length 

is 14”.

• Sheet of Labels: Largest sheet size containing multiple labels is 8-1/2 x 11”.

• Roll Labels: The maximum roll width anticipated is 3”, and the maximum trim size of a label 

mounted on a roll is 3 x 14”.

• Tags: Approximately 4 x 3-1/2”

Note: See attachment A for a sampling of some of the individual labels sizes that have been ordered in the 

past. This is only a sampling and not the entire list of possible labels that may be ordered on this contract.

GOVERNMENT TO FURNISH: Furnished material to be provided as PDF via e-mail or contractormaintained FTP site, created on Windows XP (or higher) or Mac OSX (or higher). An occasional order will 

be provided as camera copy via contractor city. 

All printer and screen fonts will be furnished. The contractor is cautioned that furnished fonts are the 

property of the Government and/or its originator. All furnished fonts are to be eliminated from the 

contractor’s archive immediately after completion of the contract. A visual of the furnished electronic files 

will be provided.

ELECTRONIC PREPRESS: Immediately upon receipt and prior to image processing, the contractor shall 

perform a basic check (preflight) of the furnished media and publishing files to assure correct output of the 

required reproduction image. Any errors, media damage, or data corruption that might interfere with proper 

file image processing must be reported to Columbus GPO Contracting Officer prior to further performance.
Vinyl Labels and Tags Page 7 of 18

4573-S (03/22)

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as 

necessary to meet the assigned quality level.

Upon completion of the order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished.

Delivery/Shipping Status Report Form.

GPO Form 2511, Print Order.

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy 

or film, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under 

“GOVERNMENT TO FURNISH”, necessary to produce the product(s) in accordance with these 

specifications.

REPRODUCIBLES: The contractor must make all reproducibles required. The contractor is responsible for 

determining what type reproducibles will be used but must maintain the quality level specified in the contract. 

No separate charges will be allowed for the various types of reproducibles that may be used.

Further, the contractor is responsible for outputting all images contained on furnished material, regardless of 

the production process, at the highest effective resolution possible. This determination should be made using 

factors such as stock, imaging device (or press) being used, and other factors unique to the contractor’s

production environment. 

PROOFS: The Print Order will state whether a soft proof or no proof is required.

Soft Proof: Contractor to e-mail soft proof to the address indicated on Print Order and courtesy copy 

rwoodmancy@gpo.gov with the subject line indicating “Soft Proof” along with Program Number 4573-S and 

the Print Order number. The “Press Quality” PDF “soft” proof is for content only, and must use the same 

Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be 

evaluated for text flow, image position, and color breaks. Proof will not be used for color match. Contractor 

must call the name and phone number listed on the Print Order to confirm receipt after e-mailing soft proof.

The contractor must not print prior to receipt of an “OK to Print.”

If No Proof Required on Order. The contractor will be responsible for performing all necessary 

proofreading to ensure that the final product is in conformity with the copy submitted.

APPROVAL FOR PRIOR TO PRODUCTION SAMPLES: When indicated on the Print Order prior to 

production samples may be required. Prior to the commencement of production of the contract production 

quantity, the contractor shall submit samples to the address indicated on the Print Order. The number of

samples indicated on the Print Order will be tested for conformance of material(s). The samples will be tested 

for usage on the specified equipment and/or for construction and if labels the adhesive properties. The 

container and accompanying documentation shall be marked PREPRODUCTION SAMPLES and shall 

include the GPO Jacket, Purchase Order, Program, and Print Order numbers. The samples must be submitted 

in sufficient time to allow Government testing of the samples and production and shipment in accordance 

with the shipping schedule.

The Government will approve, conditionally approve, or disapprove the samples within 3 workdays of the 

receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the 

specifications and all other terms and conditions of the contract. A conditional approval shall state any 

further action required by the contractor. A notice of disapproval shall state the reasons therefor.
Vinyl Labels and Tags Page 8 of 18

4573-S (03/22)

If the samples are disapproved by the Government, the Government, at its option, may require the contractor 

to submit additional samples for inspection and test, in the time and under the terms and conditions specified 

in the notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no 

additional cost to the Government and with no extension in the shipping schedule. The Government will 

require the time specified above to inspect and test any additional samples required.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to 

have failed to make delivery within the meaning of the default clause in which event this contract shall be 

subject to termination for default, provided however, that the failure of the Government to terminate the 

contract for default in such event shall not relieve the contractor of the responsibility to deliver the contract 

quantities in accordance with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the 

time specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with 

Contract Clause 12, “Notice of Compliance With Schedules,” of GPO Contract Terms (GPO Publication 

310.2, effective December 1, 1987 (Rev. 01-18)).

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples 

will not be returned to the contractor. All costs, including the costs of all samples shall be included in the 

contract price for the production quantity.

All samples shall be manufactured at the facilities in which the contract production quantities are to be 

manufactured.

STOCK/PAPER: Color of stock/paper furnished shall be of a uniform shade and a close match by visual 

inspection of the JCP and/or attached color sample(s). The Contracting Officer reserves the right to reject 

shipments of any order printed on stock/paper the color of which, in his opinion, materially differs from that 

of the color sample(s). The stock/paper to be used will be indicated on each Print Order.

Labels: Flexible Vinyl, 3 to 5 mil thick. Anticipate the following colors to be ordered: White, Yellow, 

Orange, and Green. Yellow to be a close match of PMS 115.

Tags: White Vinyl, 10 mil thick, surface must accept hand written information from permanent marker or 

pen. Contractor to ensure that marker/ink image will not smear or rub off after drying.

Upon award, the contractor is to furnish a swatch book of white, yellow, orange and green to three addresses 

in Oak Ridge, TN and to GPO-Columbus Regional Office. Addresses will be provided at time of award. 

Some orders may require a color other than the swatch book of colored vinyl furnished by contractor. In 

those instances, the contractor may surface tint white stock to match the required Pantone color specified on 

the Print Order. An additional ink charge will be allowed for this operation.

Surface tinting white vinyl is allowable when Special and Temporary adhesive is required. The surface 

tinting must be opaque.

PRINTING: Print labels and tags face only. Print 1 to 4 colors of ink including 4-color process printing. Ink 

trapping and reverse printing will be required. Pantone number will be indicated on individual Print Order. 

At contractor’s option, the product may be produced via inkjet digital printing provided that Quality Level III 

standards are maintained. Final output must be wet ink, pigment-based. Dry ink/toner printing is not 

acceptable. Output must be at a minimum resolution of 720 x 360 dpi plus a RIP that provides an option for 

high quality color matching such as Device Links Technology and/or ICC Profiles.

When orders print one to three Pantone ink colors. Contractor has the option to screen print or build 

(simulate) using process pigment color ink set (whether 4-Color to 10-Color Set or more) to match Pantone 

ink colors, but will only be able to charge per ink color up to a total of 3 ink colors.
Vinyl Labels and Tags Page 9 of 18

4573-S (03/22)

Opaque ink printing is required on colored vinyl stock orders. Screen printing is the preferred method of 

printing on colored vinyl stock orders and surface tinting. Other printing and imaging methods other than 

screen printing will be acceptable provided that contractor achieves opaque ink coverage, bump(2X) or more 

may be necessary.

Fade Resistant Inks: All orders will require fade resistant inks. Ink must not show any appreciable change 

in color after exposure in an Atlas Fadeometer for 340 standard fading hours or its equivalent. Ink must be 

weather resistant to withstand outside conditions such as sunlight and rain and resist fading when exposed to 

direct sunlight when used outdoors for a period of 1 year.

The contractor is urged to consult an ink manufacturer and obtain CERTIFIED fade and weather resistant 

inks or paints that will equal or exceed the minimum fading requirements for this printing. The following 

inks/paint have exhibited acceptable results: KC System 2 Screen Printing Inks, Nazdar Process Vinyl Ink 

and Ronan Bulletin Enamel.

Clear Coat: When indicated on the Print Order. After printing, coat the face with a clear varnish or aqueous 

coating or equal, must be weatherproof. The coating must be evenly applied with no trapped foreign particles 

or air bubbles. End user will write on the clear coat surface with a pen or permanent marker. Contractor to 

ensure that ink/marker image will not smear or rub off after drying.

LAMINATION: When indicated on the Print Order. After printing, a 1 to 3 mil clear matte film laminate

will be required. The clear matte laminate coating to be weather and humidity resistant. These orders will be 

exposed to outdoor weather conditions and indoor humidity-controlled environments such as freezers, 

refrigerators and coolers. End user will write on the matte laminate surface with a pen or permanent marker. 

Contractor to ensure that ink/marker image will not smear or rub off after drying.

NUMBERING/CODE: When ordered, labels and tags will be sequentially numbered from 2 to 10 

alpha/numeric characters in black ink up to 3/8” in height. One numbering sequence per label/tag. Some 

labels/tags may have the same numbering sequence in two places. Sheet Labels may require more than one 

numbering sequence per sheet, but each label will have only one numbering sequence on the sheet. No 

missing numbers. 

Barcode: Some orders in addition to the numbering on white stock will require accompanying 1D Barcode

or QR Code to match the number. QR Code to meet ISO (ISO/IEC18004) standard. The approximate QR 

code overall size is 5/16” square, each module is made up of 4 or more dots, and must be readable by 

handheld device, minimum standard scanner type resolution 0.25mm.

MARGINS: Margins will be as indicated on the Print Order or furnished copy. Orders may bleed up to all 

sides. The margins around the Barcode will be 4 or more modules.

ADHESIVE TYPES: 

Permanent Pressure Sensitive: High adhesion and cannot be removed without destroying the label. The 

surface will be indicated on each Print Order. Labels will be required to adhere to glass, metal, fiberglass, 

plastic, cardboard, paper, synthetic paper/stock, oily surfaces, rough surfaces, smooth surfaces, microwave 

ovens, refrigerators, cellular phones, smooth and rough binders, acco press binders, etc. 

Special Adhesive Coating: Some orders will require a special adhesive designed for extreme outdoor 

weather conditions or indoor humidity-controlled environments (usually freezer, refrigerators or coolers). It 

has a minimum application temperature of 10°F and a service temperature range of -40°F or lower to over 

300°F (limited to melt temperature of vinyl Facestock 302°F - 446°F).

Temporary (Ultra Removable /Repositionable): Adhesive must allow the label to be reapplied in another 

area and is not limited to the number of times it can be repositioned. After a period of time or exposure to 

weather, the repositionable adhesive does not gain permanency.
Vinyl Labels and Tags Page 10 of 18

4573-S (03/22)

DIE/VINYL CUTTER (PLOTTER): It is anticipated that no irregular shape trim size product will be 

required on this contract. If an irregular shape is needed, contractor is to immediately contact the GPO 

Contracting Officer for further instruction.

LABEL CONSTRUCTION: 

The Print Order will specify if the label to be individually cut, mounted on a sheet or on a roll. If the Print 

Order does not specify the label to be mounted on a sheet or roll, then the label will be defined as an 

individual cut label on this contract. Individual cut labels must not be delivered mounted on a sheet or roll.

Individual Cut Labels: Majority of orders will be rectangle with square corners. Some orders will require 

round corners or be a circle. If a circle cut is required it will be in increments of 1/4”. The longest dimension 

will not exceed 14” for rectangle shapes and 4” diameter for circle shapes.

Backing sheet to have only one slit along the entire horizontal or vertical dimension. Most individual labels 

will cut/trim to the rectangular or circular dimensions indicated on the individual Print Order. Most orders 

will require labels to have square corners with no waste removed. An occasional order will require labels to 

have square or rounded corners with waste removed. An occasional order will require the backing slightly 

larger than the label, usually 1/16” to 1/8” larger on all sides for rectangular shapes, with waste removed. The 

extra backing sheet for circular shape to be rectangular cut at a minimum of 1/16” to 1/8” at closet points to 

the label.

Sheet of Labels: Sheet labels will have rectangular backing sheet. Sheet labels trim 4 sides to the sheet size 

indicated on the individual Print Order. Strip of labels is defined as a sheet of labels for this contract. Based 

on prior year’s usage, anticipate columns ranging from one to six, and rows ranging from five to ten. 

Roll of Labels: Roll labels and backing sheet to wrap around on approximately 1-1/2” to 3” wide cardboard 

core, 3” inside diameter core. One label mounted across the core width. Backing sheet of labels must not 

exceed cardboard core width. Label direction (head off first, side off first, etc.) will be specified on the Print 

Order. Some orders will require the backing sheet to be perforated between labels.

Sheet and Roll Labels: Labels are cut rectangular or circle shapes. Labels will kiss-cut to the backer but not 

through it. Sheet labels position as indicated on the Print Order.

Most orders will be for square and rectangular individual cut labels and will butt-cut with no waste. Some 

orders as indicated on the Print Order will require minimum gaps between labels, round corners, with or 

without waste removed.

TAG CONSTRUCTION:

Trimming: All orders trim four sides, round all corners.

Holes: All orders drill/punch one 3/16” diameter hole unless specified otherwise on the Print Order. Hole is 

centered left and right, center of hole is located 3/16” from top edge. Hole to be reinforced on both sides with 

rust resistant metal grommet. No string or wire required.

PACKING: Pack as indicated on the individual Print Order.

Shrink-Film Wrap Packaging: Anticipate majority of orders will require shrink-film wrapping. Shrinkfilm wrap in units as specified on the individual Print Order. NOTE: Not all orders will require shrink-film 

wrap packaging.

Containers: Pack all orders in shipping containers furnished by the contractor. Containers are not to exceed 

45 lbs. when fully packed.
Vinyl Labels and Tags Page 11 of 18

4573-S (03/22)

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form 

(GPO Form 905, R. 7-15) from www.gpo.gov fill in appropriate blanks, and attach to shipping containers.

INSPECTION SAMPLES: When indicated on the Print Order, or otherwise requested, two samples shall be 

sent for inspection to the U.S. Government Publishing Office, Columbus Regional Office, 1335 Dublin Road, 

Suite 112B, Columbus, Ohio 43215-7034, Attn: Inspection Samples.

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the 

samples shall be identified by the GPO Jacket number, Program number, Print Order number, title, and 

include a facsimile of the Print Order on which they were ordered. The contractor will comply with the 

shipping schedule regardless of this requirement and will be notified of the test results only if there are 

deficiencies.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots 

in accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies 

from the same general area in each sublot. The contractor will be required to certify that copies were selected 

as directed using GPO Form 917-Certificate of Selection of Random Copies (located on www.GPO.gov). The 

random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Ordered Number of Sublots

500 - 3,200 50

3,201 - 10,000 80

10,001 – 35,000 125

35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-

Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected 

container. This form can be downloaded from www.GPO.gov. The container and its contents shall be 

recorded separately on all shipping documents and sent in accordance with the distribution list indicated on 

the Print Order.

A copy of the [Print Order/specification] and a signed Certificate of Selection of Random Copies, must be 

included.

Note: Blue Label Copy requirement is waved on orders that require numbering unless otherwise stated on the 

Print Order.

DISTRIBUTION: Deliver f.o.b. destination to Oak Ridge, Tennessee. Complete address and quantity will 

be furnished on the individual Print Order.

Deliveries to the Y-12 National Security Complex will only be accepted Monday through Thursday, 

excluding Federal holidays, between 7:00 a.m. and 1:30 p.m. local Oak Ridge, Tennessee time unless 

otherwise noted on the Print Order.

Deliveries to all other Oak Ridge, Tennessee addresses must be made Monday through Thursday, excluding 

Federal holidays between 8:00 a.m. and 2:30 p.m. local Oak Ridge, Tennessee time unless otherwise noted on 

the Print Order. 
Vinyl Labels and Tags Page 12 of 18

4573-S (03/22)

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any 

job prior to receipt of the individual Print Order (GPO Form 2511) to be mailed/delivered with the furnished 

material.

Furnished material will be transmitted via e-mail or the contractor’s-maintained FTP site or will be mailed or 

delivered f.o.b. contractor’s plant.

Based on prior year’s usage, the following is anticipated. The following schedule begins one workday after 

receipt of material.

Number of Orders Number of Workdays

4 5 to 8

20 9 to 15

58 16 to 20

11 21 to 27

The ship/deliver date indicated on the print order is the date products must be received at Oak Ridge, TN.

NOTE: The minimum number of workdays for sheets of labels and tags is 10 workdays.

Soft proofs will be withheld 1 or 2 workdays, respectively, from receipt in the GPO to receipt in the 

contractor's plant. 

Note: The first workday after receipt of soft proofs/prior to production samples is day one of the hold time. 

• When soft proofs are ordered, the minimum number of workdays in the schedule will be 11 

workdays. 

• When priors are ordered, the minimum number of workdays in the schedule will be 20 workdays.

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must 

include the GPO Jacket, Program, and Print Order numbers; total quantity delivered, number of cartons, and 

quantity per carton; date delivery made; and signature of the Government agent accepting delivery. The 

original copy of this receipt must accompany the contractor’s voucher for payment.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to 

request such information.

DELIVERY/SHIPPING STATUS INFORMATION: Contractors are to report information regarding each 

order for compliance reporting purposes and include date of delivery (or shipment if applicable) for proofs 

and delivery schedules in accordance with the contract requirements by contacting GPO Columbus Regional 

Office via email to trackcolumbus@gpo.gov, or by calling (614) 488-4616, ext. 0. 

RETURN OF GOVERNMENT FURNISHED PROPERTY: The contractor must deliver all material 

furnished by the Government, digital deliverables, and two printed samples of each job to the Oak Ridge, TN 

address indicated on the individual Print Order.

These materials must be packaged, properly labeled and delivered separate from the entire job. The 

contractor must be able to produce a separate signed receipt for these materials at any time during the 

contract.
Vinyl Labels and Tags Page 13 of 18

4573-S (03/22)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF 

PRICES” to the following units of production which are the estimated requirements to produce one year’s 

orders under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the 

volume of work which may be ordered during the term of this contract.

The following item designations correspond to those listed in “SECTION 4. -SCHEDULE OF PRICES”.

I.

A. (a) 83

(b) 26

(c) 10

(1) (2) (3) (4)

B. 142 560 432 2,500

C. 45 112 50 1,400

D. 18 48 50 110

II.

A. 30,675

B. 1,400

C. 19,436

D. 23,661

III.

A. 14,106

B. 44,166

C. 134

D. (a) 1

(b) 100

E. (a) 9

(b) 14

(c) 2,100

F. 8,876
Vinyl Labels and Tags Page 14 of 18

4573-S (03/22)

Page 14 is left Intentionally Blank
Vinyl Labels and Tags Page 15 of 18

4573-S (03/22)

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination to Oak Ridge, TN.

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be 

considered.

Prices must include the cost of all required materials and operations for each item listed in accordance with 

these specifications. Bidder must make an entry in each of the spaces provided.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared 

nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 100 will be prorated at the per 100 rate.

I. PRINTING LABELS AND TAGS: Prices offered must include the cost of printing and operations in 

accordance with these specifications except for Item II. Stock/Paper/Laminate, and III. Additional Operations.

Labels: The price is per trim size of an individual label.

Labels and Tags: When orders print one to three Pantone ink colors. Contractor has the option to screen 

print or build (simulate) using process pigment color ink set to match Pantone ink colors, but will only be 

able to charge per ink color up to a total of 3 ink colors.

A. Makeready and/or Setup:

(a) Printing single ink color, per label/tag .......................................................$ __________________

(b) Printing 1 or 2 additional ink colors, 

per additional ink color, per label/tag..........................................................$ __________________

(c) Printing 4 ink colors or process color ink set build, per label/tag ..............$ __________________

____________

RETURN THIS PAGE TO GPO COLUMBUS REGIONAL OFFICE (Initials)
Vinyl Labels and Tags Page 16 of 18

4573-S (03/22)

SECTION 4. – SCHEDULE OF PRICES

I. PRINTING LABELS AND TAGS (Continue): 

 Running per 100 Copies .

Up to 1,000 to 5,000 to 10,000 Copies

999 Copies 4,999 Copies 9,999 Copies and Over

(1) (2) (3) (4)

B. Printing single ink color

per label/tag ............................... $ $ __________ $ ____________ $ ___________

C. Printing 1 or 2 additional ink 

colors, per add’l ink color

per label/tag ............................... $ $ __________ $ ____________ $ ___________

D. Printing 4 Pantone ink colors

or process color ink set build

per label/tag ............................... $ $ __________ $ ____________ $ ___________

II. STOCK/PAPER/LAMINATE: Payment for all stock/paper/laminate supplied by the contractor under the 

terms of these specifications, as ordered on the individual Print Orders. 

The cost of any stock/paper/laminate required for makeready or running spoilage must be included in the prices 

offered.

The per 100 square inch cost will be based on the trim size area of labels and tags. If the area trim size carries 

into decimal places. The contractor is allowed to round up the area (square inches) to the nearest whole 

number. 

Labels: Prices offered for vinyl stock must include permanent adhesive and a suitable release liner (inclusive 

of a back slit when indicated).

per 100 Square Inches

A. White Vinyl, 3 to 5 Mil Thickness: ................................................................... $ _________________

B. White Vinyl, 10 Mil Thickness: ........................................................................ $ _________________

C. Colored (Yellow, Orange and Green) Vinyl, 3 to 5 Mil Thickness:.................. $ _________________

D. Weather-Proof Matte Laminate:........................................................................ $ _________________

____________

RETURN THIS PAGE TO GPO COLUMBUS REGIONAL OFFICE (Initials)
Vinyl Labels and Tags Page 17 of 18

4573-S (03/22)

SECTION 4. – SCHEDULE OF PRICES

III. ADDITIONAL OPERATIONS: The prices for each of the following operations must include the cost 

of all required materials and operations. The per 100 square inch cost procedure is the same as outlined under 

II. Stock/Paper/Laminate.

A. Additional Cost for Clear Coat...................... per 100 square inches................$ _________________

B. Additional Cost for Special Adhesive ........... per 100 square inches................$ _________________

C. Additional Cost for Temporary Adhesive ..... per 100 square inches................$ _________________

D. Tags: Round Corners, Hole to

be reinforced on both sides with 

rust resistant metal grommet.

(a) Makeready and/or Setup ..........................................................................$ __________________

(b) Running per 100 tags...............................................................................$ __________________

E. Numbering/Barcode in black ink:

(a) Makeready and/or Setup ......................per number sequence..................$ __________________

(b) Quantity of individual Labels/Tags up to 4,999 copies,

running the same number sequence in one or two places on a label/tag

per 100 numbers/barcodes .......................................................................$ __________________

(c) Quantity of individual Labels/Tags at 5,000 copies or greater

running the same number sequence in one or two places on a label/tag

per 100 numbers/barcodes .......................................................................$ __________________

F. Shrink-Film Wrapping...................................per package ................................$ __________________

____________

RETURN THIS PAGE TO GPO COLUMBUS REGIONAL OFFICE (Initials)
Vinyl Labels and Tags Page 18 of 18

4573-S (03/22)

SECTION 4. – SCHEDULE OF PRICES

SHIPMENT(S): Shipments will be made from: City __________________________, State ______________

The city(ies) indicated above will be used for evaluation of transportation charges when transportation charges 

are specified to be a factor in determination of award. If no shipping point is indicated above, it will be 

deemed that the bidder has selected the city and state shown below in the address block, and the bid will be 

evaluated and the contract awarded on that basis. If shipment is not made from evaluation point, the contractor 

will be responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, ____________ calendar 

days. See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) __________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within _____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from 

the date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated point(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing 

and submitting a bid, agrees with and accepts responsibility for all certifications and representations as required 

by the solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and 

return one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where 

indicated. Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions 

Act, §2. Electronic signatures must be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder __________________________________________________________________________________

(Contractor’s Name) (GPO Contractor’s Code)

_______________________________________________________________________________________

(Street Address)

_______________________________________________________________________________________

(City – State – Zip Code)

By______________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

_______________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Contracting Officer: ___________ Date ___________ Certifier by: __________ Date _________

(Initials) (Initials)

RETURN THIS PAGE TO GPO COLUMBUS REGIONAL OFFICE
ATTACHMENT A

Below is a list of trim sizes of individual labels that have been order in the past. This list is only a sample and 

not an entire listing of trim sizes and corner cuts that will be placed on this contract.

Trim Size Corners

1-1/4 x 1” Square

1-1/2 x 3⁄4” Square

1-7/8 x 1-7/8” Square

2 x 1” Square and Round

2 x 1-1/4” Square and Round

2 x 2” Square

2-1/4 x 1-1/8” Square

2-1/2 x 1-1/2” Square and Round

3 x 1.5” Square

3 x 2” Square

3 x 3” Square

3” Diameter

3-1/2 x 2” Square

3-3/4 x 1-1/2” Square

4 x 4” Square

4-1/2 x 3-1/4” Square

4 x 3-1/2” Tag order

5 x 3⁄4” Square

5-1/8 x 7-1/2” Square

5-1/4 x 3-3/4” Square

5-1/2 x 2-3/4” Square

5-1/2 x 4-1/4” Square

6 x 4” Square

6 x 6” Square

6-1/4 x 3-1/8” Square

6-5/8 x 1-1/4” Square

6-5/8 x 4-1/4” Square

Trim Size Corners

7 x 7” Square

7-3/8 x 2-5/8” Square

8-1/2 x 5-1/2” Square

8-7/8 x 3-7/8” Square

9 x 2-1/4” Square

10 x 2 Square

10 x 7 Square

11 x 4” Square

11-1/2 x 8-1/2” Square

14 x 6” Square