Specifications by kk Jacket 412-172

Page 1 of 9 DLA Document Services 0-001840G

Reviewed by YVB

BID OPENING: December 5, 2019

BIDS SHALL BE PUBLICLY OPENED AT 11:00 A.M., PREVAILING WASHINGTON, D.C. TIME.

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS CALL KEN KERNS/YVETTE 

VENABLE BROOKS at (202) 512-0307. AFTER AWARD, REFER ALL QUESTIONS TO YOUR CONTRACT 

ADMINISTRATOR WHOSE NAME APPEARS IN THE UPPER PORTION OF THE PURCHASE ORDER. NO 

COLLECT CALLS.

FACSIMILE BID SPECIFICATIONS

U.S. Government Publishing Office (GPO)

Washington, D.C.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 

1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding 

(GPO Publication 310.1, effective May 1979 (revised 9-19)).

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, all applicable pages.

All the requirements of these specifications apply equally to all items unless otherwise indicated herein.

SECURITY INSTRUCTIONS: The information contained in these publications is classified CONFIDENTIAL and affects 

the national defense of the United States within the meaning of the Espionage Act, Title 18, U.S. Code, Sections 793 and 

794. Contractor must be approved by Defense Investigative Service Cognizant Security Office (DISCO) for required 

clearance. The contractor is hereby notified that the transmission of such material or the revelation of its contents in any

manner to an unauthorized person is prohibited and punishable by law.

All provisions of the "Industrial Security Manual for Safeguarding Classified Information" (DoD 5220.22-M) are hereby 

made a part of these specifications and will be applicable to all phases of production and shipment of classified publications 

ordered under these specifications. Copies of this publication are for sale by the Superintendent of Public Documents, U.S. 

Government Publishing Office, Washington, D.C. 20402. All deliveries and/or pickups of classified materials must be 

handled only by employees of the contractor who have security clearance in accordance with Government security 

regulations.

NOTE: CLASSIFICATION - CONFIDENTIAL

All Government Furnished Material, printed matter and waste must be handled and safeguarded in strict accordance with 

the "Industrial Security Manual for Safeguarding Classified Information" (DoD 5220.22-M).

Security clearance, as specified by this solicitation, will be required of the successful bidder prior to award. The Government 

is not obligated to delay award pending security clearance of any bid.

NOTE: Prior to award, the contractor will be required to submit a written explanation as to how the contractor will safeguard 

the data provided by the agency. Explanation must be submitted via email to kkerns@gpo.gov.

The bidder must submit to the GPO immediately upon notification by the Contracting Officer the following:

(1) The names of all proposed subcontractors at each level, who will require access to classified information, and

(2) A copy of the agreement which exists with those named in (1).
Page 2 of 9 Jackets 412-172

Before any vouchers will be accepted by the GPO for payment, an itemized statement must be submitted to the ordering 

agency for examination and certification as to correctness of the billings.

Note: Contractor must not submit a copy of classified products with his voucher for payment.

During the performance of this contract, Naval Nuclear Propulsion Information (NNPI) will be reproduced. NNPI is defined 

as that information concerning the design, arrangement, development, manufacturing, testing, operation, administration, 

training, maintenance, and repair of the propulsion plants of Naval Nuclear Powered Ships. Appropriate safeguards must 

be proposed by the contractor and approved by the Contracting Officer for the safeguarding from actual, potential or 

inadvertent release by the contractor, or subcontractor, of NNPI in any form marked NOFORN. Such safeguards shall 

ensure that only governmental and contractor parties, including subcontractors, that have an established need-to-know, have 

access in order to perform work under this contract, and then only under conditions which assure that the information is 

properly protected. Access by foreign nationals or immigrant aliens is not permitted. A foreign national or immigrant alien

is defined as a person not a United States citizen or a United States national. United States citizens representing a foreign 

government, foreign private interests or other foreign nationals, are considered to be foreign nationals for industrial security 

purposes and the purpose of this restriction. In addition, any and all issue or release of such information beyond such 

necessary parties, whether or not ordered through an administrative or judicial tribunal, shall be brought to the attention of 

the Contracting Officer.

The Contracting Officer shall be immediately notified of any litigation, subpoenas, or requests which either seek or may 

result in the release of NNPI. 

In the event that court or administrative order makes immediate review by the Contracting Officer impractical, the contractor 

agrees to take all necessary steps to notify the court or administrative body of the Navy's interest in controlling the release 

of such information through review and concurrence in any release.

The Navy reserves the right to audit contractor facilities for compliance with the above restrictions.

At contractor's option the text may be produced via conventional offset or digital printing provided that Quality 

Level 4 standards are maintained. Final output must be a minimum of 150 line screen

At contractor’s option, the foldouts may be produced via inkjet wide-format digital printing provided that Quality Level IV 

standards are maintained.. 

TITLE: POD 5425

OVERVIEW: 40 different banded sets print various quantities of text and foldouts. Fold, collate, 3 hole drill and band per 

agency run sheet. All text and foldouts print illustrations type and rule matter in black ink. 12,420 text pages print head to 

head. 521 Foldouts print face only. Foldout sizes vary from 21-1/2"- 59-1/2" width x 11" height. All drawings to have an 

9” blank apron on bind-side of each fold-out and prints on white tyvek .007 med wt. and folded to 8-1/2 x 11". Note: sizes 

include blank apron. 

.

QUANITY: 1,146 Total Banded Sets

FOLDOUTS: Quantities per size UP TO

21-1//2” = 4,360 total copies

34” = 4,771 total copies

42-1/2” = 13,590 total copies

51” = 8,760 total copies

59-1/2” = 963 total copies

PRODUCT: 40 Different Items (See Below)
Page 3 of 9 Jackets 412-172

NSN WATCHSTATION COPIES

TEXT 

PAGES FOLDOUTS

TOTAL 

PAGES

1 0989-036-0165 FULL PRINT 311 1960 75 2035

2 0989-036-0!66 Load Dis patcher 20 86 12 98

3 0989-036-0167 EPCP- PPl 20 112 12 124

4 0989-036-0I68 EPCP- PP2 20 112 12 124

5 0989-036-0169 CTG - PPl 23 326 14 340

6 0989-036-0170 SSTG- PPl 23 486 14 500

7 0989-036-0171 CTG-PP2 35 484 14 498

8 0989-036-0!72 SSTG- PP2 23 486 14 500

9 0989-036-0!73 FCR (UL)- PPl 13 408 18 426

IO 0989-036-0174 FCR (UL) - PP2 20 408 18 426

11 0989-036-0!75 FPW-PPl 13 188 10 198

12 0989-036-0!76 FPW-PP2 20 188 10 198

13 0989-036-0177 MMR (LL) PIS - PPl 23 540 22 562

14 0989-036-0!78 MMR (LL) PIS - PP2 23 540 22 562

15 0989-036-0179 ETB (PIS) - PPI 23 642 22 664

16 0989-036-0180 ETB (PIS) - PP2 23 642 22 664

17 0989-036-0181 DU (P IS ) - PPl 23 160 8 168

18 0989-036-0182 DU (P/S) - PP2 23 160 8 168

19 0989-036-0183 RAR (UL) - PPl 13 184 12 196

20 0989-036-0184 RAR (UL) - PP2 20 308 18 326

21 0989-036-0185 RAR (LL) - PPl 13 14 5 19

22 0989-036-0!86 RAR (LL) - PP2 20 172 5 177

23 0989-036-0!87 wcw 13 98 7 105

24 0989-036-0188 Steam Reboiler 1/2 23 188 13 201

25 0989-036-0189 EOS (PCC 1/4) 23 342 4 346

26 0989-036-0!90 EOS (PCC 2/3) 44 342 4 346

27 0989-036-0!91 4th DK RAR (PIS) - PPl 23 44 7 51

28 0989-036-0192 4th DK RAR (PIS) - PP2 23 44 8 52

29 0989-036-0193 4th DK MMR (P/S) - PPl 23 400 18 418

30 0989-036-0194 4th DK MMR (P/S) - PP2 23 400 19 419

31 0989-036-0195 EDG Operator (FWD) 13 72 4 76

32 0989-036-0196 EDG Operator (Aft) 13 72 4 76

33 0989-036-0!97 E-Board Elect (FWD/Aft) 23 72 1 73

34 NOTUSED

35 0989-036-0198 Central Control 13 238 1 239

36 0989-036-0199 EOS-PPl 13 238 3 241

37 0989-036-0J00 EOS-PP2 13 238 3 241

38 0989-036-0101 CMO- PPl 13 496 29 525

39 0989-036-0102 CMO-PP2 13 496 27 523

40 NOTUSED

41 NOTUSED

42 0989-036-0103 Shaft Alley 1(2,3,4 ) C 46 30 1 31

43 0989-036-0104 Shaft Alley 1(2,3,4) B 46 4 1 5
Page 4 of 9 Jackets 412-172

TRIM SIZE: 8-1/2 x 11”

Foldouts Various – Score, fold to finished size 8-1/2 x 11”

PAGES: Text Pages: 12,420 print head to head.

 521 Various Foldouts: print up to 59-1/2 x 11”: face only.

COLOR OF INK: Text and foldout pages: Black ink. 

GOVERNMENT TO FURNISH: One (1) CD or DVD with pdf files to be sent directly from customer upon award: 40 

sets of running sheets corresponding to each item. “SAFEGUARDING OF NAVAL NUCLEAR PROPULSION 

INFORMATION (NNPI), OPNAV INSTRUCTION N9210.3 supplied in pdf. format

GPO Form 892C (R. 12/17) Proofs.

GPO Form 905 (Labeling and Packaging) supplied by agency. 

Prior to image processing, the contractor is responsible for performing a basic check (preflight) of the furnished publishing

files to assure accurate output of the required reproduction image. Any errors, media damage or data corruption that might 

interfere with proper file imaging must be reported to the contract administrator. Contractor must notify the Government as 

soon as necessary in order to comply with the shipping schedule.

In addition, the contractor is responsible for creating or altering any necessary trapping, setting proper screen angles and 

screen frequency, and defining file output selection for the imaging device being utilized. All furnished files must be imaged 

as necessary to meet assigned quality level.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish," 

necessary to produce the product(s) in accordance with these specifications.

PROOFS: Digital:

One set of digital color one-off proofs of each item created using the same output device/RIP that will be used to produce 

the final printed product on the actual production stock. Proofs shall be collated with all elements in proper position (not 

pasted up), imaged face and back, trimmed, folded and bound to the finished size/format of the product, as applicable. Proof 

will be used for color match on the press during the production run.

Send one-off samples together with the furnished media (copy, electronic files) directly to: DLA Information Operations, 

5450 Carlisle Pike, Bldg 6, Mechanicsburg PA 17050-2411 (Attn: Security Manager) Ref: POD 5425, phone 717-605-

3829/2402. Contractor must call GPO Contract Compliance Section at 202-512-0520, or e-mail information to 

compliance@gpo.gov immediately upon sending/delivering proofs and immediately upon notification that the proofs are 

available for pickup at the department. Proofs will be withheld not more than 10 workdays from receipt in the department 

to when they are made available for pickup at the department. CONTRACTOR MUST NOT PRINT PRIOR TO 

RECEIVING AN "OK TO PRINT". 

Or if produced the Offset method:

PRIOR TO PRODUCTION SAMPLES: Prior to the commencement of production of the contract production quantity, the 

contractor shall submit samples to: DLA Information Operations, 5450 Carlisle Pike, Bldg 6, Mechanicsburg PA 17050-

2411 (Attn: Security Manager) Ref: POD 5425, phone 717-605-3829/2402. 1 sample of each item will be tested for 

conformance of material(s) and will be tested for usage on the specified equipment and/or for construction. The container 

and accompanying documentation shall be marked PREPRODUCTION SAMPLES and shall include the GPO jacket, 

purchase order, and program numbers. The samples must be submitted in sufficient time to allow Government testing of 

the samples and production and shipment in accordance with the shipping schedule.
Page 5 of 9 Jackets 412-172

The Government will approve, conditionally approve, or disapprove the samples within (10) workdays of the receipt thereof. 

Approval or conditional approval shall not relieve the contractor from complying with the specifications and all other terms 

and conditions of the contract. A conditional approval shall state any further action required by the contractor. A notice of 

disapproval shall state the reasons therefor.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to submit 

additional samples for inspection and test, in the time and under the terms and conditions specified in the notice of rejection. 

Such additional samples shall be furnished, and necessary changes made, at no additional cost to the Government and with 

no extension in the shipping schedule. The Government will require the time specified above to inspect and test any 

additional samples required.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have failed to 

make delivery within the meaning of the default clause in which event this contract shall be subject to termination for 

default, provided however, that the failure of the Government to terminate the contract for default in such event shall not 

relieve the contractor of the responsibility to deliver the contract quantities in accordance with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time specified, 

the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract Clause 12, "Notice of 

Compliance with Schedules," of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)).

Manufacture of the final product prior to approval of the sample submitted is at the contractor’s risk. Samples will not be 

returned to the contractor. All costs, including the costs of all samples shall be included in the contract price for the 

production quantity.

.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for the 

corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12" dated March 2011.

FOLDOUTS: white tyvek .007 med wt. 

TEXT: JCP Code* A60, White Offset Book, Basis Size 25 X 38", 60lb.

The requirement for postconsumer fiber (as specified in the Government Paper Specification Standards

No. 12) for this contract is waived. However, the addition of post-consumer fiber is encouraged provided that the 

requirements of this Standard are met. All other attributes remain the same.

PRINTING: All text and foldouts print illustrations type and rule matter in black ink. 

MARGINS: Adequate gripper. 

BINDING: Drill 3-holes along left 11” edge. Holes 3/8” in diameter, 4-1/4” center to center, 15/32” center to left edge. 

 Each foldout folds (accordion fold) to 8-1/2 x 11". 8-1/2 x 11" Blank apron required on bind-side of each 

foldout. Score on fold(s) to ensure flat finish.

 Collate each Item (40 separate) as per Assembly Instructions/Run Sheets. 

 Band each book separately. 

PACKING: Pack each item separately and identify. Do not mix items. Pack in shipping containers. Each shipping 

container must not exceed 45 lbs. when fully packed. Labeling and Marking: Reproduce shipping container label from 

furnished copy, fill in appropriate blanks and attach to shipping containers. Packing must meet the Security Requirements. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these 

specifications:

Product Quality Levels: 

(a) Printing Attributes -- Level IV
Page 6 of 9 Jackets 412-172

(b) Finishing Attributes -- Level IV

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level II.

(b) Destructive Tests -- Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

 Attribute Specified Standard

P-7. Type Quality and Uniformity Ok’d Prior to Production Samples/Electronic Media

P-9. Solid or Screen Tints Color Match Pantone Matching System

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production.

DISTRIBUTION: F.O.B. DESTINATION: (TO BE DELIVERED ON OR BEFORE SCHEDULED DATE).

Contractor must notify the ordering agency on the same day that the product ships/delivers, via e-mail to: 

sean.leibowitz@dla.mil. Phone Number: 717-770-8403. The subject line of this message shall be “Distribution Notice for 

Jacket Number 412-172 and Requisition Number 0-001840G. The notice must provide all applicable tracking numbers, 

shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon 

agency request.

Deliver 1,146 total banded sets (various quantities of 40 items) to: DLA Information Operations, 5450 Carlisle 

Pike, Bldg 6, Mechanicsburg, PA, 17050-2411, Attn: Security Manager Reference POD 5425, Phone 717-605-

2402. 

All expenses incidental to submitting proofs, furnishing samples and returning materials, must be borne by the 

contractor. 

SCHEDULE: The Purchase Order will be available for pick up at the U.S. Government Publishing Office, Washington, 

D.C. 20401, on or before December 9, 2019.

Proofs will be withheld not more than 10 workdays from receipt at the Department to receipt in the contractor’s plant. 

Deliver all copies to arrive at destinations on or before January 13, 2020.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished with 

the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be relieved 

of any responsibility in meeting the shipping schedule because of failure to request such information.

OFFERS: Offers must include the cost of all materials and operations for each item listed in accordance with these 

specifications. Award will be based on the lowest total price for all items listed. Prices for additional quantities must be 

based on a continuing run, exclusive of all basic or preliminary charges and will not be a factor for determination of award.

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment or 

delivery as applicable, in accordance with the contract requirements by contacting the Shared Support Services Compliance 

Section via e-mail at compliance@gpo.gov or via telephone at (202) 512-0520 or via facsimile at (202) 512-1364. Personnel 

receiving the e-mail or call will be unable to respond to questions of a technical nature or transfer any inquiries.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award 

of a contract. As part of the financial determination, the low contractor may be required to provide one or more of the 

following financial documents
Page 7 of 9 Jackets 412-172

1) Most recent profit and loss statement 

2) Most recent Balance Sheet 

3) Statement of cash flows 

4) Current official bank statement 

5) Current lines of credit (with amounts available) 

6) Letter of commitment from paper supplier(s) 

7) Letter of commitment from any subcontractor 

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility by the 

Government. Failure to provide the requested information in a timely manner may result in the Contracting Officer not 

having adequate information to reach an affirmative determination of responsibility.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required)

Utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. 

Instruction for using this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page located

at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. 

Government Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, 

Washington, DC 20401. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be 

submitted directly to the GPO Bid Section, Fax No. (202) 512-1782. The Jacket number number and bid 

opening date must be specified with the bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract 

Terms, GPO Publication 310.2, as revised January 2018. Hand delivered bids are to be taken to: GPO 

Bookstore, 710 North Capitol Street, NW, Washington, DC, between the hours of 8:00 a.m. and 4:00 p.m., 

prevailing Washington, DC, time, Monday through Friday. The contractor is to follow the submission 

instructions posted in the Bid Submission/Opening area. If further instruction or assistance is required, call 

(202) 512-0526.
Page 8 of 9 Jackets 412-172

JACKET NUMBER: _________________________________________

 Price Additional 100

Item 1: $_____________ $_____________

Item 2: $_____________ $_____________

Item 3: $_____________ $_____________

Item 4: $_____________ $_____________

Item 5: $_____________ $_____________

Item 6: $_____________ $_____________

Item 7: $_____________ $_____________

Item 8: $_____________ $_____________

Item 9: $_____________ $_____________

 Item 10: $_____________ $_____________

Item 11: $_____________ $_____________

Item 12: $_____________ $_____________

Item 13: $_____________ $_____________

Item 14: $_____________ $_____________

Item 15: $_____________ $_____________

Item 16: $_____________ $_____________

Item 17: $_____________ $_____________

Item 18: $_____________ $_____________

 Item 19: $_____________ $_____________

Item 20: $_____________ $_____________

Item 21: $_____________ $_____________

Item 22: $_____________ $_____________

Item 23: $_____________ $_____________

Item 24: $_____________ $_____________

Item 25: $_____________ $_____________

Item 26: $_____________ $_____________

Item 27: $_____________ $_____________

 Item 28: $_____________ $_____________

Item 29: $_____________ $_____________

Item 30: $_____________ $_____________

Item 31: $_____________ $_____________

Item 32: $_____________ $_____________

Item 33: $_____________ $_____________

Item 34: NOT USED

Item 35: $_____________ $_____________

Item 36: $_____________ $_____________

 Item 37: $_____________ $_____________

Item 38: $_____________ $_____________

Item 39: $_____________ $_____________

Item 40: NOT USED

 Item 41: NOT USED

Item 42: $_____________ $_____________

Item 43: $_____________ $_____________

TOTAL BID PRICE: $__________________ 
Page 9 of 9 Jackets 412-172

DISCOUNTS: Discounts are offered for payment as follows: __________Percent, ________ calendar days.

See Article 12 “Discount” of solicitation Provision in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted

Within____calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt of 

bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in exact 

accordance with specifications.

NOTE: Failure to provide a 60 day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and submitting 

a bid, agrees with and accepts responsibility for all certifications and representations as required by the solicitation and GPO 

Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one completed copy of current 

page(s).

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By

(Printed Name, and Title of Person Authorized to Sign this Bid)

(Signature) (Date)

(Telephone Number) (Email)

Contracting Officer Review: __________Date: __________ Certifier: __________Date: ____________

(Initials) (Initials)
Jacket: 412-172

Title: POD 5425

Agency: DLA

Bid Opening: December 5, 2019 at 11:00 a.m.

Bid Terms Discounted Total

$292,744.08 0.0% 30 days $292,744.08

days $0.00

days $0.00

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Gray Graphics

Contractor Name