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                              White House Initiative on Asian Americans, Native Hawaiians, and Pacific Islanders (WHIAANHPI)
                              Contact WHIAANHPI
                              Event and Invitation Request Form
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  White House Initiative on Asian Americans, Native Hawaiians, and Pacific Islanders
                                            
            
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            Event and Invitation Request FormText resize icon

                    




Event and Invitation Request Form








  
  
    

  
      





Please complete the following form if you would like to invite a representative of the White House Initiative on Asian Americans, Native Hawaiians, and Pacific Islanders (WHIAANHPI) or a representative of the President’s Advisory Commission on Asian Americans, Native Hawaiians, and Pacific Islanders to participate in your event. We request that you submit this form a minimum of four weeks prior to the event date. Please note that all requests will be reviewed before a final determination is made. We cannot guarantee a response any earlier than four weeks before the requested date. An email confirming receipt of your request will be sent to you after submission.

For additional questions, please direct them to WHIAANHPI@hhs.gov.

Do not include the names and titles of WHIAANHPI staff or Commissioners in event materials until our office confirms their attendance in writing. Please do not list them as "invited" in event materials until our office confirms attendance in writing.

Please note: This webform submission is most compatible with the Microsoft Edge browser. Questions marked with an asterisk (*) are required.
                        Terms & Conditions
    You should not include our principal’s name or title in any materials until we confirm attendance. You also should not list any of our principals as "invited" until we confirm their attendance.

Speaking engagements or appearances by our principals: Information for outside organizations concerning prohibited gifts

Organizations that invite any of our principals to speak or otherwise participate in their events or activities often ask whether gifts or other tokens of appreciation are permissible. An Executive Order precludes, subject to certain exceptions, the principal from accepting gifts valued at any amount from registered lobbyists and lobbying organizations. Gifts received from media organizations or 501(c)(3) nonprofit organizations are not subject to the lobbyist gift ban provided that the employee of the organization offering the gift is not him or herself a registered lobbyist. In addition, federal ethics regulations prohibit, subject to certain exceptions, any federal government employee, including the principal, from personally accepting honoraria, gifts, favors, opportunities, benefits, discounts, or other items of value worth more than $20 that are offered as a result of official position or tendered by those who may have matters before the Department. The following items, however, may be offered and accepted without regard to the $20 limit or the lobbyist gift ban, except where noted in italics.

Modest items of food and refreshments, such as soft drinks, coffee and donuts, offered other than as part of a meal.

Food, refreshments, and entertainment offered in a group setting with other attendees at an event or conference at which the principal will deliver official remarks as a speaker or panel participant , if provided by the sponsoring organization on the day of the principal’s presentation.
	Food, refreshments, and entertainment at a widely attended gathering for which there is an agency interest in the principal’s attendance, if the invitation has been tendered directly by the sponsoring organization that is holding the event. An invitation from a third party who has purchased tickets to the event cannot be accepted unless more than 100 persons will attend and the market value of free attendance is $350 or less. Complimentary widely attended gathering invitations from registered lobbyists or lobbying organizations, other than nonprofit or media organizations may not be accepted.
	Plaques, certificates, and trophies that are intended solely for presentation and that have little intrinsic value are acceptable tokens of appreciation. (Note that art objects, glass works, sculptured trophies and similar items that have residual value or utility, even where diminished by an engraving, logo, or other marking, may not be accepted personally as a token of appreciation. Under certain circumstances, such valuable items may be presented to the principal, but these gifts must be treated as gifts to the Department for retention or display in accordance with applicable regulations.)
	Native artwork, crafts, or other items representative of traditional native culture offered by Indian tribes or Alaska native villages that do not exceed $200 in value. (Note that if the tribe or village has specific matters presently pending for decision by our office, then acceptance is permitted only upon a written determination of agency interest.)
	Food, refreshments, and entertainment, as well as tangible items of appreciation, valued at $350 or less offered by foreign governments, foreign political parties, and international or multinational organizations of which the United States is a member. Tangible items exceeding $350 may be accepted on behalf of the Department for retention or display in accordance with applicable regulations.
	Food, refreshments, and entertainment at a meeting or event in a foreign country attended by foreign nationals and offered by persons or organizations other than a foreign government, if the value does not exceed the Department of State’s maximum per diem rate for that area. Complimentary hospitality tendered in a foreign country by registered lobbyists or lobbying organizations, other than nonprofit or media organizations may not be accepted.Other rules apply to honorary degrees and awards for meritorious public service or achievement that include gifts of monetary value or that are signified by presentation items other than plaques, certificates, or trophies. These situations must be reviewed and approved in advance by the Department. Your assistance in ensuring compliance with these requirements will avoid an awkward or embarrassing situation in which items tendered impromptu must be declined or returned. Your cooperation in advising our office of any proposed gifts is appreciated.
  





Request Point of Contact
        
Deadline to receive speaker confirmation

Inviting Organization Point of Contact Name
  *

Point of Contact Email
  *

Point of Contact Phone Number
  *Event Details
        
Event Name
  *

Event Date and Time (in ET)
  *

        Event Date and Time (in ET): Date
  *

Event Date and Time (in ET): Time
  *

Event Description
  *

Event Location (if a virtual event, type “Virtual”)
  *Inviting Organization
        
Who is the event organizer or host?
  *

Who are the other co-hosting organizations, if applicable?

Which organization or individual is extending the invitation (if not the event organizer)?

Is a non-Federal Government entity hosting this event? 
*




- Select -YesNo

Is any host or co-host, or the individual extending the invitation, a federally registered lobbying organization?




- None -YesNo

Is the organization extending the invitation a 501(c)(3) tax exempt organization under the federal Internal Revenue Code?




- None -YesNoN/AAudience Profile
        
Who is the audience of this event (including if they work in academics, government, or industry)?
  *

Is this event open to the general public or available through individual invitation only?
  *

Expected number of attendees
  *Presentation/Speech Details
        
What kind of participation are you requesting (speaking, presenting, serving as a panelist, or simply attending?) Please provide details (for example: if a presentation, please include desired length of presentation and whether a slide deck necessary), as well as topics you would like covered.

Who would you like to invite to participate (i.e. speak, present, or serve as a panelist) in this event?
  *

Speaking Duration:




- None -Attend Only5 min10 min15 min20 min30 min45 min60 min

Q&A Duration:




- None -No Q&A5 min10 min15 min

Address Type:




- None --None-Keynote (Plenary Session)Remarks (Welcome, Closing)Fireside ChatPanel DiscussionBreakout SessionOther

Proposed speaking topics

Who else will be speaking, presenting, or serving as a panelist during this event?
  *

Will elected officials be in attendance? If so, please specify who.
  *

Will the speaker's participation be recorded or transcribed?
  *

Will there be press at the event?
*




- Select -YesNo

What types of media are invited to the event? (To select multiple options, hold down Ctrl while making your selections)




- None -BroadcastPrint and/or WebLocalRegionalNationalLive WebcastMedia Not Invited

Is the event a charitable fundraiser?




- None -YesNo

Will food or drink be provided at the event?




- None -YesNo

What is the ticket price or registration fee for this event, if any?

If there is no ticket price or registration fee, what is the fair market value for attendance at the event (or the per person cost to the event organizer)?

Are there any separately ticketed portions of this event or meals or activities that are not included in the registration fee?

Is a spouse or other guest invited?




- None -YesNo

Will majority of guests be accompanied by a guest?




- Select -YesNoAdditional Details
        
Any additional details related to this request?

                    
  


Content created by Office of Intergovernmental and External Affairs (IEA) Content last reviewed April 11, 2024 Back to top
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