Program No 2449-S Term Date of Award to December 31, 2017

TITLE: Category 1 Flat Sheet Forms

ITEM NO. DESCRIPTION BASIS OF AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT:

1 Printed one side only:

(a) Makeready and setup charge

(1) Format A: 1-3/4" x 2-3/8" up to (and including) 4-1/4" x 5-1/2" 13 $68.00 $884.00 $70.00 $910.00 $118.00 $1,534.00 $55.00 $715.00

(2) Format B: Over 4-1/4" x 5-1/2" up to (and including) 5-1/2" x 8-1/2" 15 $68.00 $1,020.00 $70.00 $1,050.00 $118.00 $1,770.00 $55.00 $825.00

(3) Format C: Over 5-1/2" x 8-1/2" up to (and including) 8-1/2" x 11" 13 $68.00 $884.00 $70.00 $910.00 $118.00 $1,534.00 $55.00 $715.00

(4) Format D: 3" x 7" up to (and including) 3-2/3" x 8-1/2" 24 $68.00 $1,632.00 $70.00 $1,680.00 $118.00 $2,832.00 $55.00 $1,320.00

(b) Running, per 1,000 copies

(1) Format A: 1-3/4" x 2-3/8" up to (and including) 4-1/4" x 5-1/2" 215 $0.75 $161.25 $0.80 $172.00 $3.17 $681.55 $0.70 $150.50

(2) Format B: Over 4-1/4" x 5-1/2" up to (and including) 5-1/2" x 8-1/2" 547 $0.85 $464.95 $0.80 $437.60 $3.69 $2,018.43 $0.80 $437.60

(3) Format C: Over 5-1/2" x 8-1/2" up to (and including) 8-1/2" x 11" 161 $1.50 $241.50 $1.70 $273.70 $4.90 $788.90 $1.20 $193.20

(4) Format D: 3" x 7" up to (and including) 3-2/3" x 8-1/2" 746 $0.85 $634.10 $0.80 $596.80 $3.69 $2,752.74 $0.80 $596.80

2 Printed two sides:

(a) Makeready and setup charge

(1) Format A: 1-3/4" x 2-3/8" up to (and including) 4-1/4" x 5-1/2" 1 $75.00 $75.00 $80.00 $80.00 $156.20 $156.20 $65.00 $65.00

(2) Format B: Over 4-1/4" x 5-1/2" up to (and including) 5-1/2" x 8-1/2" 2 $75.00 $150.00 $80.00 $160.00 $156.20 $312.40 $65.00 $130.00

(3) Format C: Over 5-1/2" x 8-1/2" up to (and including) 8-1/2" x 11" 4 $75.00 $300.00 $80.00 $320.00 $156.20 $624.80 $65.00 $260.00

(4) Format D: 3" x 7" up to (and including) 3-2/3" x 8-1/2" 2 $75.00 $150.00 $80.00 $160.00 $156.20 $312.40 $65.00 $130.00

(b) Running, per 1,000 copies

(1) Format A: 1-3/4" x 2-3/8" up to (and including) 4-1/4" x 5-1/2" 10 $1.00 $10.00 $1.00 $10.00 $3.27 $32.70 $0.75 $7.50

(2) Format B: Over 4-1/4" x 5-1/2" up to (and including) 5-1/2" x 8-1/2" 20 $1.10 $22.00 $1.00 $20.00 $3.79 $75.80 $0.85 $17.00

(3) Format C: Over 5-1/2" x 8-1/2" up to (and including) 8-1/2" x 11" 119 $1.50 $178.50 $1.80 $214.20 $5.00 $595.00 $1.30 $154.70

(4) Format D: 3" x 7" up to (and including) 3-2/3" x 8-1/2" 45 $1.50 $67.50 $1.00 $45.00 $3.79 $170.55 $1.35 $60.75

II.

PAPER: Computation of the net number of leaves will be based on each page 

size leaf... per 1000 leaves

(a) White Offset Book (50 lb.) / White Writing (20 lb.)

(1) Format A: 1-3/4" x 2-3/8" up to (and including) 4-1/4" x 5-1/2" 25 $2.75 $68.75 $2.60 $65.00 $11.04 $276.00 $2.25 $56.25

(2) Format B: Over 4-1/4" x 5-1/2" up to (and including) 5-1/2" x 8-1/2" 210 $5.50 $1,155.00 $5.10 $1,071.00 $11.04 $2,318.40 $5.00 $1,050.00

(3) Format C: Over 5-1/2" x 8-1/2" up to (and including) 8-1/2" x 11" 128 $11.50 $1,472.00 $10.50 $1,344.00 $16.56 $2,119.68 $9.00 $1,152.00

(4) Format D: 3" x 7" up to (and including) 3-2/3" x 8-1/2" 36 $10.00 $360.00 $8.10 $291.60 $11.04 $397.44 $3.20 $115.20

(b) Colored Offset Book (50 lb.) / Colored Writing (20 lb.)

(1) Format A: 1-3/4" x 2-3/8" up to (and including) 4-1/4" x 5-1/2" 39 $3.50 $136.50 $3.60 $140.40 $13.04 $508.56 $3.00 $117.00

(2) Format B: Over 4-1/4" x 5-1/2" up to (and including) 5-1/2" x 8-1/2" 197 $7.25 $1,428.25 $7.10 $1,398.70 $13.04 $2,568.88 $5.30 $1,044.10

(3) Format C: Over 5-1/2" x 8-1/2" up to (and including) 8-1/2" x 11" 10 $14.50 $145.00 $14.50 $145.00 $19.56 $195.60 $11.00 $110.00

(4) Format D: 3" x 7" up to (and including) 3-2/3" x 8-1/2" 1 $5.50 $5.50 $11.10 $11.10 $13.04 $13.04 $3.80 $3.80

BARTON PRINTING INC. HAS PRINTING & GRAPHICS

MPE BUSINESS FORMS, 

INC. CURRENT CONTRACTOR

Jacksonville, FL Franklinville, NY Dekalb, IL BOSWORTH PRINTING
(c) Bright-Neon Colored Text (20 lb. Writing or 50 lb. Offset Book)

(1) Format A: 1-3/4" x 2-3/8" up to (and including) 4-1/4" x 5-1/2" xxx xxx xxx xxx xxx xxx xxx xxx xxx

(2) Format B: Over 4-1/4" x 5-1/2" up to (and including) 5-1/2" x 8-1/2" xxx xxx xxx xxx xxx xxx xxx xxx xxx

(3) Format C: Over 5-1/2" x 8-1/2" up to (and including) 8-1/2" x 11" 10 $25.50 $255.00 $22.00 $220.00 $39.96 $399.60 $23.00 $230.00

(4) Format D: 3" x 7" up to (and including) 3-2/3" x 8-1/2" xxx xxx xxx xxx xxx xxx xxx xxx xxx

(d) White Index (110 lb.)

(1) Format A: 1-3/4" x 2-3/8" up to (and including) 4-1/4" x 5-1/2" 10 $8.50 $85.00 $8.10 $81.00 $15.24 $152.40 $8.00 $80.00

(2) Format B: Over 4-1/4" x 5-1/2" up to (and including) 5-1/2" x 8-1/2"1 $16.00 $16.00 $16.10 $16.10 $15.24 $15.24 $14.00 $14.00

(3) Format C: Over 5-1/2" x 8-1/2" up to (and including) 8-1/2" x 11"1 $31.00 $31.00 $33.50 $33.50 $21.96 $21.96 $27.75 $27.75

(4) Format D: 3" x 7" up to (and including) 3-2/3" x 8-1/2" 38 $10.75 $408.50 $29.10 $1,105.80 $15.24 $579.12 $10.00 $380.00

(e) Colored Index (110 lb.)

(1) Format A: 1-3/4" x 2-3/8" up to (and including) 4-1/4" x 5-1/2" 10 $10.00 $100.00 $9.60 $96.00 $18.24 $182.40 $8.30 $83.00

(2) Format B: Over 4-1/4" x 5-1/2" up to (and including) 5-1/2" x 8-1/2" 10 $17.00 $170.00 $19.10 $191.00 $18.24 $182.40 $15.00 $150.00

(3) Format C: Over 5-1/2" x 8-1/2" up to (and including) 8-1/2" x 11"8 $35.00 $280.00 $38.50 $308.00 $27.96 $223.68 $29.00 $232.00

(4) Format D: 3" x 7" up to (and including) 3-2/3" x 8-1/2" 88 $12.50 $1,100.00 $31.10 $2,736.80 $18.24 $1,605.12 $10.75 $946.00

(f) White Carbonless Bond (CF or CB) (13-20 lb.)

(1) Format A: 1-3/4" x 2-3/8" up to (and including) 4-1/4" x 5-1/2" xxx xxx xxx xxx xxx xxx xxx xxx xxx

(2) Format B: Over 4-1/4" x 5-1/2" up to (and including) 5-1/2" x 8-1/2" 111 $22.50 $2,497.50 $21.00 $2,331.00 $18.00 $1,998.00 $21.25 $2,358.75

(3) Format C: Over 5-1/2" x 8-1/2" up to (and including) 8-1/2" x 11" 22 $44.00 $968.00 $30.00 $660.00 $27.00 $594.00 $42.00 $924.00

(4) Format D: 3" x 7" up to (and including) 3-2/3" x 8-1/2"1 $15.00 $15.00 $21.00 $21.00 $18.00 $18.00 $14.00 $14.00

(g) Colored Carbonless Bond (CF or CB) (13-20 lb.)

(1) Format A: 1-3/4" x 2-3/8" up to (and including) 4-1/4" x 5-1/2" xxx xxx xxx xxx xxx xxx xxx xxx xxx

(2) Format B: Over 4-1/4" x 5-1/2" up to (and including) 5-1/2" x 8-1/2" 131 $22.50 $2,947.50 $24.00 $3,144.00 $19.68 $2,578.08 $21.25 $2,783.75

(3) Format C: Over 5-1/2" x 8-1/2" up to (and including) 8-1/2" x 11" 10 $45.00 $450.00 $38.00 $380.00 $29.52 $295.20 $42.00 $420.00

(4) Format D: 3" x 7" up to (and including) 3-2/3" x 8-1/2" 180 $16.00 $2,880.00 $38.00 $6,840.00 $19.68 $3,542.40 $14.00 $2,520.00

(h) White Carbonless Bond (CFB) (13-20 lb.)

(1) Format A: 1-3/4" x 2-3/8" up to (and including) 4-1/4" x 5-1/2" xxx xxx xxx xxx xxx xxx xxx xxx xxx

(2) Format B: Over 4-1/4" x 5-1/2" up to (and including) 5-1/2" x 8-1/2"1 $27.50 $27.50 $30.00 $30.00 $27.12 $27.12 $25.00 $25.00

(3) Format C: Over 5-1/2" x 8-1/2" up to (and including) 8-1/2" x 11" 22 $60.00 $1,320.00 $44.00 $968.00 $40.68 $894.96 $50.00 $1,100.00

(4) Format D: 3" x 7" up to (and including) 3-2/3" x 8-1/2"1 $18.25 $18.25 $44.00 $44.00 $27.12 $27.12 $17.00 $17.00

(i) Colored Carbonless Bond (CFB) (13-20 lb.)

(1) Format A: 1-3/4" x 2-3/8" up to (and including) 4-1/4" x 5-1/2" xxx xxx xxx xxx xxx xxx xxx xxx xxx

(2) Format B: Over 4-1/4" x 5-1/2" up to (and including) 5-1/2" x 8-1/2"1 $27.50 $27.50 $33.00 $33.00 $27.36 $27.36 $25.00 $25.00

(3) Format C: Over 5-1/2" x 8-1/2" up to (and including) 8-1/2" x 11" 10 $60.00 $600.00 $51.00 $510.00 $41.04 $410.40 $50.00 $500.00

(4) Format D: 3" x 7" up to (and including) 3-2/3" x 8-1/2" 90 $18.25 $1,642.50 $51.00 $4,590.00 $27.36 $2,462.40 $17.00 $1,530.00

(j) Colored Vellum-Bristol Cover (67 lb.)

(1) Format A: 1-3/4" x 2-3/8" up to (and including) 4-1/4" x 5-1/2" xxx xxx xxx xxx xxx xxx xxx xxx xxx

(2) Format B: Over 4-1/4" x 5-1/2" up to (and including) 5-1/2" x 8-1/2" xxx xxx xxx xxx xxx xxx xxx xxx xxx

(3) Format C: Over 5-1/2" x 8-1/2" up to (and including) 8-1/2" x 11" 10 $50.00 $500.00 $39.00 $390.00 $59.40 $594.00 $23.00 $230.00

(4) Format D: 3" x 7" up to (and including) 3-2/3" x 8-1/2" 65 $22.50 $1,462.50 $39.00 $2,535.00 $39.60 $2,574.00 $8.00 $520.00

III. ADDITIONAL OPERATIONS:

 (a)

Collating multiple forms into sets, including edge bonding of carbonless 

sets.....per 1,000 sheets 558 $12.50 $6,975.00 $10.00 $5,580.00 $7.95 $4,436.10 $9.50 $5,301.00

 (b)

Padding up to 100 sheets (assembling sheets into pads, stacking, gum or 

gum/crash, and slicing pads apart).....per pad 3361 $0.25 $840.25 $0.40 $1,344.40 $0.20 $672.20 $0.10 $336.10
 (c)

Banding with kraft paper bands (including corrugated cardboard front and 

back).....per band 65 $0.50 $32.50 $0.40 $26.00 $0.35 $22.75 $0.25 $16.25

 (d) Wrapping or shrink-film packaging.....per package 4268 $0.25 $1,067.00 $0.40 $1,707.20 $0.25 $1,067.00 $0.30 $1,280.40

IV. PACKING AND SEALING FOR DISTRIBUTION:

 (a)

Quantities up to 12 lbs., in cushioned shipping bags, or wrapped in shipping 

bundles (maximum gross weight 14 lbs)...each bag or bundle 24 $2.50 $60.00 $4.00 $96.00 $1.50 $36.00 $2.00 $48.00

 (b)

Quantities over 12 lbs. up to 24 lbs., wrapped in shipping bundles, or packed in 

shipping containers, at contractor's option (maximum gross weight 27 

lbs.).....each bundle or container 7 $5.00 $35.00 $6.00 $42.00 $1.75 $12.25 $2.00 $14.00

 (c)

Packing and sealing shipping containers (up to approximately 32 lbs 

capacity)...each container 273 $5.00 $1,365.00 $1.90 $518.70 $2.00 $546.00 $2.00 $546.00

 (d) Palletizing.....each pallet..... 2 $35.00 $70.00 $20.00 $40.00 $30.00 $60.00 $26.00 $52.00

CONTRACTOR TOTALS $39,892.30 $48,124.60 $50,846.33 $32,130.40

DISCOUNT 2.00% $797.85 1.00% $481.25 1.00% $508.46 $0.00

DISCOUNTED TOTALS $39,094.45 $47,643.35 $50,337.87 $32,130.40

AWARDED
























Program 2449-S Page 1 of 29 

Specifications by TC 

Reviewed by EBR 

BID INVITATION 

U.S. GOVERNMENT PUBLISHING OFFICE 

Atlanta, GA 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Flat Sheet Forms 

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Department of Treasury/IRS 

Single Award in each of Three Categories 

CONTRACT TERM: The term of this contract is for the period beginning Date of Award and ending December 

31, 2017, plus up to four optional 12-month extension periods that may be added in accordance with the “Option to 

Extend the Contract Term” clause in this contract. 

ABSTRACT OF PREVIOUS PRICES IS AVAILABLE 

on the internet (http://www.gpo.gov/gpo/abstracts/abstract.action?region=Atlanta) 

 or you may FAX request to (404) 605-9185/9186. 

NOTE: DIRECT ALL QUESTIONS OF A TECHNICAL NATURE CONCERNING THESE SPECIFICATIONS 

TO TRACI COBB, (404) 605-9160, Ext. 32704, OR E-MAIL tcobb@gpo.gov. REFER ALL OTHER 

QUESTIONS TO THE CONTRACT ADMINISTRATOR – AMINA HARVEY, (404) 605-9160, Ext. 32712, OR 

E-MAIL aharvey@gpo.gov. NO COLLECT CALLS. 

BID OPENING: Bids shall be publicly opened at 2 p.m., prevailing Atlanta, GA time on January 10, 2017. 

BID SUBMISSION: Facsimile bids are acceptable (see GPO Contract Terms, Pub. 310.2, Rev. June 2001). To 

submit a bid, the contractor must return a signed and completed GPO Bid Form 910 and a completed “Schedule of 

Prices” which are included at the end of this specification. 

Send bids to U.S. Government Publishing Office, 3715 Northside Parkway, NW, Suite 4-305, Atlanta, Georgia 

30327 or fax bids to (404) 605-9185 or (404) 605-9186. 

All GPO publications referenced in these specifications (including GPO Form 910) are available on the GPO 

website (http://www.contractorconnect.gpo.gov). 
Flat Sheet Forms Page 2 of 29 

2449-S (12/2017 - Opt. 12/2021) 

SECTION 1. - GENERAL TERMS AND CONDITIONS 

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective 

December 1, 1987 (Rev. 6-01), available on the GPO website) and GPO Contract Terms, Quality Assurance 

Through Attributes Program (GPO Pub. 310.1, effective May 1979 (revised August 2002), available on the GPO 

website). 

DISPUTES CLAUSE: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, is hereby 

replaced with the June 2008 clause found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This clause cancels 

and supersedes any other disputes language currently included in existing contractual actions. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications: 

 

Product Quality Levels: 

 (a) Printing Attributes -- Level III 

 (b) Finishing Attributes -- Level III 

Inspection Levels (from ANSI/ASQC Z1.4): 

(a) Non-destructive Tests - General Inspection Level I. 

(b) Destructive Tests - Special Inspection Level S-2. 

Specified Standards: The specified standards for the attributes requiring them shall be: 

ATTRIBUTE SPECIFIED STANDARD ALTERNATE STANDARD* 

P-7. Type Quality and Uniformity Approved Proofs File Setup / Camera Copy 

P-9. Solid and Screen Tint Color Match Pantone Matching System Color 

 

*In the event that the Specified Standard is waived, the Alternate Standard will serve as its replacement. 

OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to extend the term of this 

contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “Extension of Contract Term” clause. See 

also “Economic Price Adjustment” for periodic pricing revision. 

 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award through December 31, 2017, and the second and any succeeding period(s) 
Flat Sheet Forms Page 3 of 29 

2449-S (12/2017 - Opt. 12/2021) 

will extend for 12 months from the end of the last preceding period, except that the length of the final period may 

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price 

adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending 3 months prior to 

the beginning of the contract, called the base index. The percentage change (plus or minus) of the variable index 

from the base index will be the economic price adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual "Print Order" for each job placed with the contractor. The print order, when issued, will indicate 

the quantity to be produced and any other information pertinent to the particular order. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or 

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to 

the award of a contract. 

PAYMENT: Submit all billing to: Comptroller FMCE, Office of Financial Management Services, U.S. 

Government Publishing Office, Washington, DC 20401. Using the GPO barcode cover sheet and faxing your 

invoice to GPO is the fastest and safest method of getting paid. Visit the following website for complete instructions 

on preparing your voucher and barcode cover page: http://winapps.access.gpo.gov/fms/vouchers/ 

barcode/instructions.html. 

NOTE: CONTRACTOR BILLING MUST BE ITEMIZED PER THE SCHEDULE OF PRICES – SEE PAGES 

18 THROUGH 23. 

In addition, the contractor is required to fax a copy of the voucher/invoice to (470) 769-2973 for all orders placed 

by IRS/Atlanta and (916) 974-5907 for all orders placed by IRS/Sacramento. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through December 31, 2017 plus for 

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "Ordering". The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 
Flat Sheet Forms Page 4 of 29 

2449-S (12/2017 - Opt. 12/2021) 

items set forth herein do not result in orders in the amounts or quantities described as "estimated", it shall not 

constitute the basis for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. 

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract. 

REGULATIONS GOVERNING PROCUREMENT: The U.S. Government Publishing Office (GPO) is an office 

in the legislative branch of the United States Government. Accordingly, the Federal Acquisition Regulation is 

inapplicable to this, and all GPO procurements. However, the text of certain provisions of the Federal Acquisition 

Regulation as contained in the Code of Federal Regulations (CFR), are referenced in this solicitation. The offeror 

should note that only those provisions of the Federal Acquisition Regulation which are specifically incorporated by 

reference into this solicitation, are applicable. 

POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION: 

(a) Federal facilities are required to comply with the provisions of the Emergency Planning and Community Rightto-Know Act of 1986 (EPCRA) (42 U.S.C. 11001-11050) and the Pollution Prevention Act of 1990 (PPA) (42 

U.S.C. 13101-13109). 

(b) During performance, in whole or in part, of this contract on a Federal facility, the Contractor shall provide to 

the Contracting Officer all information needed by the Federal facility to comply with the emergency planning 

reporting requirements of Section 302 of EPCRA, the emergency notice requirements of Section 304 of EPCRA, 

the list of Material Data Safety Sheets required by Section 311 of EPCRA, the emergency and hazardous chemical 

inventory forms of Section 312 of EPCRA, and the toxic chemical release inventory of Section 313 of EPCRA, 

which includes the reduction and recycling information required by Section 6607 of PPA. 
Flat Sheet Forms Page 5 of 29 

2449-S (12/2017 - Opt. 12/2021) 

SECTION 2. - SPECIFICATIONS 

SCOPE: These specifications cover the production of face only or face and back forms requiring such operations 

as electronic prepress, printing, binding, packing, and distribution. 

TITLE: Flat Sheet Forms 

Although this is an option year contract, all the estimates, averages, etc. are based upon one year's requirements. 

All ranges/percentages/etc. herein are based on past requirements and/or anticipated requirements and are 

NOT to be construed as a guarantee. 

QUANTITY: Procurement under this solicitation will be divided into Three Categories as follows: 

 Category 1: Quantities of 1,000 to 49,999 copies; 

 Category 2: Quantities of 50,000 to 499,999 copies; and 

 Category 3: Quantities of 500,000 to 9,999,999 copies. 

NOTE: Unless otherwise specified on the print order, NO QUANTITY VARIATION will be allowed. 

SPECIFICATIONS APPLY EQUALLY TO ALL CATEGORIES UNLESS OTHERWISE INDICATED. 

TRIM SIZES: Various trim sizes will be ordered and paid for in their respective "Format" classification as follows: 

Format "A": 1-3/4" x 2-3/8" up to (and including) 4-1/4" x 5-1/2". 

Format "B": Over 4-1/4" x 5-1/2" up to (and including) 5-1/2" x 8-1/2". 

Format "C": Over 5-1/2" x 8-1/2" up to (and including) 8-1/2" x 11". 

Format "D": 3" x 7" up to (and including) 3-2/3" x 8-1/2". 

Category 1: 

NUMBER OF ORDERS: Approximately 70-75 orders will be issued during the contract year. 

Approximately 88% will print face-only, and approximately 12% will print face-and-back. Approximately 14% of 

the orders will require multi-part sets (2-6 parts) produced on chemical transfer stock – no stubs will be required. 

TRIM SIZES: 

Format "A" – approximately 19% of the orders. 

Format "B" – approximately 23% of the orders. 

Format "C" – approximately 23% of the orders. 

Format "D" – approximately 35% of the orders. 

Category 2: 

NUMBER OF ORDERS: Approximately 25-30 orders will be issued during the contract year. 

Approximately 57% will print face-only, and approximately 43% will print face-and-back. Approximately 4% of 

the orders will require multi-part sets (2-6 parts) produced on chemical transfer stock – no stubs will be required. 
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2449-S (12/2017 - Opt. 12/2021) 

TRIM SIZES: 

Format "A" – not required for this category. 

Format "B" – approximately 14% of the orders. 

Format "C" – approximately 86% of the orders. 

Format "D" – not required for this category. 

Category 3: 

NUMBER OF ORDERS: Approximately 6-10 orders will be issued during the contract year. 

Approximately 75% will print face-only, and approximately 25% will print face-and-back. Multi-part sets will not 

be required. 

 TRIM SIZES: 

Format "A" – not required for this category. 

Format "B" – not required for this category. 

Format "C" – approximately 75% of the orders. 

Format "D" – approximately 25% of the orders. 

EXHIBITS: Exhibit A is representative of IRS Form 6153 (Carton Label with labeling and marking instructions) 

which will be furnished with each print order. Exhibit B represents the palletizing specifications which will be 

required under this contract. Exhibit C references the Packing Requirements for Standard IRS Stuffers which will 

be required under this contract. Exhibit D is representative of IRS Form 2040 which will be furnished with each 

print order. NOTE: The most current version of these forms will be used. It cannot be guaranteed that future orders 

will correspond exactly to these exhibits. 

GOVERNMENT TO FURNISH: 

- Electronic print files will usually be furnished (see “ELECTRONIC MEDIA”); however, occasionally camera 

copy may be furnished. 

- Print orders (GPO Form 2511) 

- Distribution list(s) – IRS Form 2040 in a fillable PDF file format provided via email (see Exhibit D). 

- Quick Reference Guide for 2040 application.

- Form 6153 – IRS Carton Label with labeling and marking specifications for shipping containers. (See Exhibit A) 

to be completed ELECTRONICALLY and copied, as necessary. See “PACKING/LABELING” for additional 

requirements. 

- A supply of blue labels and selection certificates for shipping Departmental Random Copies. 

- Performance Records: A Facsimile Transmission Sheet will be furnished to the contractor. Information such as 

the GPO program, jacket, and print-order numbers, quantity, and date of shipment must be filled in by the contractor 

and faxed/emailed to the GPO on the day shipment is due. 

ELECTRONIC MEDIA: 

- PLATFORM: MAC and PC/IBM 
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2449-S (12/2017 - Opt. 12/2021) 

- STORAGE MEDIA: CD-ROM and Email 

- SOFTWARE: One Press Quality PDF file or one PDF file with comments for revisions (as indicated on the print 

order) will be provided. ADDITIONAL SYSTEM TIME WILL BE REQUIRED WHEN FILE REVISIONS ARE 

REQUESTED BY THE ORDERING AGENCY. 

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions. Prior to making revisions, the contractor shall copy the furnished 

files and make all changes to the copy. 

NOTE: All Adobe Acrobat and editing software upgrades (for specified applications) which may occur during the 

term of the contract must be supported by the contractor. 

- COLOR(s): May be identified as one or more of the following: RGB, CMYK, Black, and/or Pantone/Spot colors. 

If necessary, contractor to convert all colors to match ink color as indicated on the print order. 

 - FONTS: All fonts will be Embedded and/or Embedded Subset. NOTE: In the event all fonts have not been 

embedded/embedded subset (font and/or fonts are missing), the contractor is to notify GPO immediately 

(404-605-9160, Ext. 32704). 

- OUTPUT: 150 line screen for all screen matter / 1200 dpi or higher for remainder 

NOTE: GPO Imprint information does NOT print on these orders. 

ADDITIONAL INFORMATION: 

- Contractor must have the ability to edit PDF files (when furnished by the Government). 

- Contractor is not to request that electronic files provided be converted to a different format. If contractor wishes 

to convert files to a different file format, the final output must be of the same or higher quality. 

- The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All 

furnished fonts are to be eliminated from the contractor's archive immediately after completion of the contract. 

- Identification markings such as register marks, commercial identification marks of any kind, etc., except form 

number and revision date, carried in the electronic files, must not print on the finished product. 

- PRIOR TO IMAGE PROCESSING, THE CONTRACTOR SHALL PERFORM A BASIC CHECK 

(PREFLIGHT) OF THE FURNISHED MEDIA AND PUBLISHING FILES TO ASSURE CORRECT OUTPUT 

OF THE REQUIRED REPRODUCTION IMAGE. ANY ERRORS, MEDIA DAMAGE OR DATA 

CORRUPTION THAT MIGHT INTERFERE WITH PROPER FILE IMAGE PROCESSING MUST BE 

REPORTED TO YOUR CONTRACT ADMINISTRATOR. 

- THE CONTRACTOR SHALL CREATE/ALTER ANY NECESSARY TRAPPING, set proper screen angles and 

screen frequency, and define file output selection for the imaging device being utilized. Furnished files must be 

imaged as necessary to meet the assigned quality level. 

- When PostScript Files are not furnished - prior to making revisions, the contractor shall copy the furnished files. 

- UPON COMPLETION OF THIS ORDER, THE CONTRACTOR MUST FURNISH FINAL PRODUCTION 

NATIVE APPLICATION FILES (DIGITAL DELIVERABLE) AND ONE "PRESS QUALITY" PDF FILE WITH 

THE FURNISHED MEDIA. STORAGE MEDIA MUST BE MAC/PC COMPATIBLE. THE DIGITAL 

DELIVERABLES MUST BE AN EXACT REPRESENTATION OF THE FINAL PRODUCT AND SHALL BE 

RETURNED ON THE SAME TYPE OF STORAGE MEDIA AS WAS ORIGINALLY FURNISHED. The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to 

Furnish," necessary to produce the product(s) in accordance with these specifications. 

Contractor must acknowledge receipt of all emailed print orders by replying to originating agency’s email. 
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2449-S (12/2017 - Opt. 12/2021) 

The contractor is required to have Internet access, provided through their Internet Service Provider (ISP) with email 

and a web browser equivalent to Internet Explorer 6.0 or Netscape 4.0. The contractor is also required to have 

Adobe Acrobat 7.0 Professional (or more recent) software (not Adobe Reader) on a computer with email capability. 

The contractor is required to complete and email Form 2040 daily to the IRS when shipping begins. Form 2040 is 

in a fillable PDF file format. The majority of the information in the form will be filled in by the IRS prior to being 

sent to the contractor. The contractor is responsible for the verification and correctness of information supplied 

back to IRS. If there is any information missing or incorrect, please contact the person indicated on the print order. 

NOTES: 

1) The contractor MUST complete the electronic IRS Form 2040 and transmit via email to IRS directly each day 

the product ships. Any delay or missed input could result in delay of payment and record the order as late in the 

IRS system. In order for the shipping results to be captured properly, the 2040 must NOT be removed from the 

original email (do not save to desktop or another file). This proper reply to the email ensures the contractor's 

compliance is captured. 

2) The use of free web-based mail servers such as Hotmail, Yahoo, or G-mail is not compatible for transmitting the 

IRS Form 2040 email message. 

 

PROOFS: Occasionally, the contractor may be required to furnish a press-quality pdf (via email) or a faxed proof 

– as indicated on the print order. 

The contractor will be responsible for performing all necessary proofreading to ensure that the proofs are in 

conformity with the copy submitted. 

When required, proofs will be withheld not longer than 2 workday(s) from date of receipt by the Government to 

receipt in contractor's plant (approval via fax or email). No proofs will be required for orders placed on the 

Accelerated Schedule (see Page 13). 

Contractor furnished proof approval letters will not be recognized for proof approval/disapproval. Only GPO 

generated proof letters will be recognized for proof approval/disapproval. Contractor must not print prior to receipt 

of an "OK to print". 

- PDF "SOFT" PROOF: One PRESS QUALITY PDF proof (for content only) to be emailed to agency as indicated 

on the print order. PDF proof must be ripped using the same Raster Image Processor (RIP) that will be used to 

produce the product. Proof MUST show color and contain all crop marks. THIS PROOF WILL NOT BE 

USED/APPROVED FOR COLOR MATCH OR RESOLUTION. NOTE: Contractor must call recipient to confirm 

receipt. 

- FAXED PROOF: Faxed proof (for content only) to be faxed to agency as indicated on the print order. NOTE: 

Contractor must call recipient to confirm receipt. 

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 12", dated March 

2011. 

NOTICE: Copies of the "Government Paper Specifications Standards, No. 12," dated March 2011, are for sale, on 

a subscription basis, by the Superintendent of Documents, U.S. Government Publishing Office, Washington, DC, 

20402 or available in PDF format on the GPO website. 

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP and/or 

attached color sample(s). The Contracting Officer reserves the right to reject shipments of any order printed on 

paper the color of which, in his opinion, materially differs from that of the color sample(s). 

NOTE: See “Schedule of Prices” for the papers required for each Category. 
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2449-S (12/2017 - Opt. 12/2021) 

White and Colored (including Bright-Neon* colors) Writing, Basis Weight: 20 lbs per 500 sheets, 17 x 22", equal 

to JCP Code D10. 

White and Colored (including Bright-Neon* colors) Offset Book, Basis Weight: 50 lbs per 500 sheets, 25 x 38", 

equal to JCP Code A60 (White) and JCP Code A63 (Colored). 

White Offset Book, Basis Weight: 60 lbs per 500 sheets, 25 x 38", equal to JCP Code A60. 

NOTE: When indicated on the print order, 50# Offset Book may be substituted for 20# Writing and 24# Writing 

may be substituted for 60# Offset Book. 

White and Colored Index, Basis Weight: 110 lbs per 500 sheets, 25-1/2 x 30-1/2", equal to JCP Code K10. 

White and Colored Chemical Transfer Bond, CFB, Basis Weight: 13-20 lbs per 500 sheets, 17 x 22", equal to JCP 

Code O-80. 

White and Colored Chemical Transfer Bond, CF or CB, Basis Weight: 13-20 lbs per 500 sheets, 17 x 22", equal to 

JCP Code O-80. 

 

Colored Vellum-Bristol Cover, Basis Weight: 67 lbs. per 500 sheets, 22-1/2 x 28-1/2”, equal to JCP Code L24. 

*Bright-Neon colors shall be equal to Britehue, Astrobrights, Fraser Brights, etc. 

PRINTING: Forms print in one color of ink (usually Black). Print face only or face and back as indicated on the 

print order. When colored ink is required, the contractor is to match the Pantone color indicated on the print order. 

 

NOTE: At contractor's option, the product may be produced via conventional offset or digital printing provided that 

the specified quality level is maintained. Final output must be wet ink, pigment-based with a minimum of 150-line 

screen and at a minimum resolution of 1200 x 1200 x 1 dpi. Dry ink/toner and inkjet printing are not acceptable. 

The forms printed under these specifications may be used singly or in multiples of two or more forms. Therefore, 

the contractor must exercise every precaution to ensure that all forms printed on any one order will align accurately 

when used in conjunction with each other. 

Forms printed on carbonless paper must be printed on the proper side of the paper to ensure proper transfer of the 

image to the bottom sheets when forms are used in sets of two or more. MULTI-PART FORMS PRINTING 

COMMON IMAGES MUST REGISTER. 

INK: Forms (i.e. ink) MUST be compatible for usage with a high heat laser printer. No smearing, lifting, or 

loss of images due to use with a laser printer will be accepted. 

If lithographic ink is used in the performance of this contract, the ink shall contain not less than the following 

percentages of vegetable oil: (a) news ink, 40 percent; (b) sheet-fed and forms ink, 20 percent; and (c) heat-set ink, 

10 percent. High quality color process printing on high speed heat-set presses is excepted when slow drying time 

significantly increases production costs. 

MARGINS: Margins will be as indicated on the print order or furnished copy. Some products may occasionally 

require bleeds. 

BINDING: Each print order will contain complete binding instructions. Various binding styles will be required 

as follows: 

Cutting: Trim to the size indicated on the individual print order. 
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Padding: Pad in units as required on individual print orders (not to exceed 100 sheets per pad). Gum and crash or 

any suitable padding compound may be used. Backboards must be 0.02" chipboard, newsboard, or 

equal. Some orders will require pads without backboards. 

Folding: Occasionally, forms will require one to four continuous folds. 

Collating: Orders that will require printing on chemical transfer paper will require gathering into sets (Categories 

 1 and 2 only). MULTI-PART FORMS PRINTING COMMON IMAGES MUST REGISTER. Join 

 parts into sets using suitable edge bonding compound. NOTE: Adhesive used must hold the individual 

 parts of a set together during fill-in and normal handling and permit ready separation of the parts 

 without any damage to the individual parts. 

PACKING/LABELING: 

Banding: Banding with plain kraft paper bands will be required when indicated on the print order in quantities as 

specified. Place corrugated cardboard on the top and bottom of each stack prior to banding. See Exhibit C for 

detailed instructions.

Wrapping/Shrink-film Packaging: Wrap (kraft or shrink-film packaging, as indicated on the print order) packages 

in quantities as specified on the print order. 

Contractor must put chipboard into kraft envelopes that contain IRS sample copies (as indicated on the print 

order) to ensure the forms are not damaged when processed through the USPS or small carrier service, as 

applicable. 

Packing: If the quantity per carton is NOT indicated on IRS Form 2040, the contractor must determine quantity to 

be packed in the shipping container and must maintain that quantity through entire shipment. All shipments must 

be packed in UNIFORM quantities per carton*. *Contractor must not deviate from these quantities. 

All cartons must be packed solid with a maximum weight of 32 lbs per carton. Pack solid in corrugated or solid 

fiber shipping containers, bursting strength: 200 p.s.i, minimum. Carton bottoms may be glued, stapled, or sealed 

with polyester tape 51 mm to 76 mm (2 to 3”) width, minimum 12kNm (65 lbs./inch) traverse tensile strength. If 

stapled, the cartons may only be stapled on the bottom and/or side; no staples are to be used on top. Cartons are to 

be sealed at the top with 51mm to 76mm (2 to 3”) paper or polyester tape (not reinforced). Contractor will determine 

exact dimensions of carton in accordance with folded and/or trim size and weight of the product produced. Cartons 

must not exceed 17-1/2" (L) x 11-1/2" (W) x 9" (D) in exterior dimensions. 

*In some cases, there may be one carton with an odd quantity due to the quantity packed per carton not dividing 

equally into the quantity ordered. The label for that single carton MUST be labeled accurately with the carton 

quantity (see “CARTON LABELING” for electronically correcting label quantity). Place that odd carton at the top 

of the load. 

CARTON LABELING: Contractor must reproduce shipping carton label at 100% on white paper from furnished 

PDF file, fill in appropriate fields and securely attach ONE LABEL TO THE END OF EACH CARTON. NOTE: 

Carton labels contain barcodes; therefore, dot matrix printing is NOT acceptable. 

NOTE: IF "BLUE LABEL" COPIES ARE REQUIRED, DO NOT AFFIX THE IRS CARTON LABEL TO THE 

CARTON CONTAINING THE "BLUE LABEL" COPIES. 

For palletized shipments, all cartons must have IRS Shipping label affixed to one carton end only (never top, long 

side, or bottom). On cartons shipped via small package carrier (SPC), affix the SPC label on top of carton on the 

end nearest to IRS label. On small package carrier (SPC) boxes/envelopes, the IRS label is to be affixed to the top 

of each package and the SPC shipping label to the reverse side of the package (this includes advance distributions 

and IRS samples). All shipments to IRS National Distribution Center via SPC are to leave "To (Consignee) 

Address" field blank. Correct labeling of shipping cartons, in strict accordance with the requirements of these 

specifications, is essential to the identification, distribution and warehousing activities of the IRS. Use of any other 
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2449-S (12/2017 - Opt. 12/2021) 

label is prohibited and may be cause for rejection of reimbursement for any expenses incurred to correct use of 

improper labels. 

The following must be updated ELECTRONICALLY by the contractor, when not entered by IRS on the PDF label 

using Adobe Acrobat 7.0. DO NOT MAKE HAND-WRITTEN UPDATES TO THE LABEL UNDER ANY 

CIRCUMSTANCES. 

--Carton # of # 

--From Address 

--To Address 

--Carton Quantity 

If requested, the contractor must send an electronic PDF proof of label prior to reproducing. 

FAILURE OF THE CONTRACTOR TO COMPLETE THE PDF LABEL ELECTRONICALLY WILL RESULT 

IN THE SHIPMENT BEING REJECTED AND RE-LABELED AT THE CONTRACTOR'S EXPENSE. 

If a "0" is pre-filled in on the furnished PDF label, then contractor MUST change the "0" to reflect actual quantity 

inside cartons. Contractor must ensure that all cartons have the same quantity. The carton count field in the PDF 

file is directly linked to the barcode field; therefore, the contractor must press "enter" or "tab" after entering the 

quantity in order for the quantity to be reflected in the barcode. All changes to the carton count field MUST be 

made in the electronic label (not hand filled in) to whatever the true carton quantity is so that it is reflected on the 

label in both the quantity and barcode fields. NOTE: In the case of one carton with an odd quantity due to the 

quantity packed per carton not dividing equally into the quantity ordered, the label for that single carton must also 

be updated electronically to reflect the true quantity per carton. 

Automated "Carton # of #" fields: To print the correct number of labels for each address with sequential carton 

numbers, input in the total number of cartons and press "Print Labels" button. Warning: Once the print button is 

pressed, printing cannot be canceled. Be sure all information is correct prior to printing labels. 

PALLETS: All motor freight shipments require pallets. 

Pallets for IRS consignments: Pallets must be type III and must conform to the Federal Specifications NN-P-71C, 

and any amendments thereto except for dimensions and single center stringer (see Exhibit B). Pallets must be 48" 

in length and 40" in width and must not exceed 5” in height. Full entry MUST be on the 40" width. Strict 

adherence to these dimensions is necessary to accommodate storage requirements of IRS National 

Distribution Center. Receipt of incorrect pallets may result in a charge for each incorrect pallet, which will be 

assessed against the contractor. This charge will cover additional costs incurred by IRS to repalletize the shipment 

onto correct pallets. 

PALLETIZING: IRS has two different pallet specification requirements depending on the size of the form produced 

(see Exhibit B). Please note that the specifications for the pallets themselves are the same, only the manner in which 

cartons are tiered/stacked change. The 9 tier stacking method will be used for STANDARD sized products, defined 

as follows: 

1. Products that are 8” x 10-3/4” or 8-1/2” x 11”; 

2. Sizes that can be evenly divided into those sizes (8” x 10-3/4” or 8-1/2” x 11”); and 

3. Are shipped in the standard double wide (17” x 11” or 17-1/2” x 11-1/2”) carton. 

Products that don’t fit the above requirements are considered NON-STANDARD and will use the 15 tier stacking 

method for palletizing requirements. Height of the pallets remains unchanged, but number of tiers and boxes per 

tier may be different based on cartons used. 

 

Cartons shall be stacked on pallets using a reverse layer pattern, 9 cartons per layer (standard size), with a maximum 

height of 55", including pallet or a maximum of 7 layers (see Exhibit B). Cartons must be fastened securely to the 
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pallet in a manner that will prevent movement during transit but permit ready removal, without damage to the 

cartons, at destination. Do not use metal strapping or pallet caps for securing material on pallets. There must be 

no more than one partial pallet per destination. 

PACKAGING AND PACKING PROBLEMS: In addition to other inspection procedures detailed elsewhere in 

these specifications, the contractor is responsible for correcting all packaging and packing problems (i.e. mislabeled 

cartons, IRS carton labels not being used or securely attached, cartons not being packed solid, incorrect pallets, or 

pallets not being layered correctly). The delivery will either be returned to the contractor to be corrected or the 

contractor may be billed by GPO for the amount that accrued in fixing the problem by an outside vendor. 

"Mislabeling" means any error on the carton label, which incorrectly states or identifies the title of the form; the 

form identification number; or the quantity of forms actually contained in the carton, or has any missing information, 

or is not securely attached. 

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): The contractor MUST submit departmental random 

copies. The contractor must divide their entire order into equal sub lots. One random copy must be selected from a 

different general area of each sub lot. The contractor will be required to furnish the "Certificate of Selection of 

Random Copies", furnished by GPO, certifying that copies were selected as directed. The random copies constitute 

a part of the total quantity ordered, and no additional charge will be allowed. 

 Quantity Number of 

 Ordered Sublots 

 12,000 – 35,000 125 

 35,001 and over 200 

 

These randomly selected copies must be packed separately and identified by a special Government furnished blue 

label (GPO Form 2678) affixed to each affected container. Labels are to be reproduced on blue stock. The container 

and its contents shall be recorded separately on all shipping documents and be sent separately from any other 

distribution to the destination specified. 

A copy of the PRINT ORDER/SPECIFICATION and a signed Government-furnished certificate of selection must 

be included. 

DISTRIBUTION: All shipments are f.o.b. contractor’s city. Complete addresses and quantities will be furnished 

with the print order. 

Small Parcel Shipments: Upon award of the contract, the IRS will setup a small package carrier account for the 

contractor to use for shipments weighing between 1 to 750 pounds. NOTE: Contractor is cautioned that the small 

package carrier account number is for use under these specifications only. 

All small package carrier shipments will be sent via GROUND service unless otherwise indicated on the print order. 

Contractor must not use their own small package carrier account. 

Air Shipments: The contractor must contact the air carrier prior to palletization. This will alert them to any 

restrictions the designated airport may have, especially if it is a small airport with limited floor-weight capacity. 

Bills of Lading: Contractor must request, and IRS will supply Bills of Lading for all shipments over 750 pounds. 

Contractor to provide IRS (originator of print order) with exact ship date, plant hours, number of boxes shipping 

to each destination, approximate weight of each box, and total number of skids. IRS must be notified in a timely 

manner so that IRBLs may be cut and forwarded to the contractor in time to meet scheduled ship date (at least 2-3 

days prior to shipment date). 
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Contractor will be required to complete variable information (including, but not limited to: total weight of shipment, 

number of containers, number of pallets) prior to shipment. The contractor will be held accountable to the IRS for 

all furnished IRBLs. At the end of the contract term, all unused Bills of Lading must be returned to the Internal 

Revenue Service. Use of Bills of Lading for shipments not authorized by the IRS is strictly prohibited. 

IRS Bills of Lading or routing instructions will be furnished for most freight or express shipments. The Bills of 

Lading or routing instructions will have designated carriers that usually reflect special negotiated freight rates for 

IRS material. Contractor may not change designated carrier unless authorized by IRS. In the event that the 

designated carrier cannot be utilized, contractor must immediately contact the IRS to obtain alternate carrier 

authorization. If the contractor utilizes a carrier other than the designated carrier without prior IRS authorization, 

the contractor will be held responsible for any additional shipping costs incurred. 

NOTE: The contractor cannot be reimbursed for using his or her own small parcel carrier account and/or BLs, nor 

may GPO GBLs be cut for this order. 

The contractor must complete and email Form 2040 (see Page 8 in these specifications for additional information). 

When requested by the ordering agency, the contractor may be required to email or fax proof of shipment(s) 

reflecting the courier used, number of boxes, date shipped, etc. 

Upon completion of each order, the contractor must return all Government furnished material. These materials 

must be packaged separately and returned under separate cover via traceable means to the address indicated on 

the print order. The contractor must be able to produce a separate signed receipt for these materials at any time 

during the contract. 

All expenses incidental to picking up and returning Government furnished materials, proofs, contractor produced 

films, and furnishing samples must be borne by the contractor. 

SCHEDULE: Contractor must not start production of any job prior to receipt of the individual print order (GPO 

Form 2511). 

Contractor will be required to pick up furnished material at addresses in the metropolitan Atlanta, GA, and Rancho 

Cordova, CA areas. Complete address will be furnished at time notification of availability for pick-up is given to 

the contractor. 

No definite schedule can be established at this time. The schedule begins upon notification of the availability of 

print order and furnished material. One of the two schedules will apply: 

Accelerated Schedule: An occasional order may require shipment in 3 or 4 workdays. A premium payment of 

7% will be applied on orders that require the Accelerated Schedule. While no guarantees can be made for future 

orders, the following percentages required the Accelerated Schedule in the previous contract year: 

 Category 1 – 5% of the orders; 

 Category 2 – 3% of the orders; and 

 Category 3 – Occasional order MAY require the Accelerated Schedule. 

No more than two orders per day will be placed under the Accelerated Schedule. 

Regular Schedule: Orders will require shipment in 5 to 19 workdays. 

NOTE: AN OCCASIONAL ORDER MAY REQUIRE BOTH THE ACCELERATED SCHEDULE AND THE 

REGULAR SCHEDULE. THE CONTRACTOR WILL BE ALLOWED THE 7% PREMIUM PAYMENT ONLY 

FOR THE QUANTITY DUE WITHIN 3 TO 4 WORKDAYS. NO ADDITIONAL MAKEREADY CHARGE 

WILL BE ALLOWED FOR THE BALANCE. 

No more than two orders per day will require both the accelerated schedule and the regular schedule. 
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The "ship/deliver date" indicated on the print order is the date products ordered MUST be shipped via specified 

carrier. 

 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information. 
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SECTION 3. - DETERMINATION OF AWARD 

Procurement under this solicitation will be divided into three categories as follows: 

 

 Category 1: Quantities of 1,000 to 49,999 copies; 

 Category 2: Quantities of 50,000 to 499,999 copies; and 

 Category 3: Quantities of 500,000 to 9,999,999 copies. 

The Government will make an award in each category since it is anticipated that one firm may not be able to meet 

all of the requirements. The lowest bid will be determined by applying the prices offered in the "Schedule of Prices" 

to the following units of production which are the estimated requirements to produce one year's orders under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered during the term of the contract. 

The following item designations correspond to those listed in the "Schedule of Prices". 

Procurement under this solicitation will be divided into three categories as follows: 

Category 1 

I. (1) (2) (3) (4) 

 1. (a) 13 15 13 24 

 (b) 215 547 161 746 

 2. (a) 1 2 4 2 

 (b) 10 20 119 45 

II. (1) (2) (3) (4) 

 (a) 25 210 128 36 

 (b) 39 197 10 1 

 (c) xxx xxx 10 xxx 

 (d) 10 1 1 38 

 (e) 10 10 8 88 

 (f) xxx 111 22 1 

 (g) xxx 131 10 180 

 (h) xxx 1 22 1 

 (i) xxx 1 10 90 

 (j) xxx xxx 10 65 

III. (a) 558 

 (b) 3,361 

 (c) 65 

 (d) 4,268 

 

IV. (a) 24 

 (b) 7 

 (c) 273 

 (d) 2 
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2449-S (12/2017 - Opt. 12/2021) 

Category 2 

I. (1) (2) (3) (4) 

 1. (a) xxx 3 13 xxx 

 (b) xxx 406 2,406 xxx 

 2. (a) xxx 1 11 xxx 

 (b) xxx 135 1,527 xxx 

 

II. (1) (2) (3) (4) 

 (a) xxx 50 1,660 xxx 

 (b) xxx 356 1,920 xxx 

 (c) xxx xxx 128 xxx 

 (d) xxx xxx 50 xxx 

 (e) xxx xxx 128 xxx 

 (f) xxx xxx 50 xxx 

 

III. (a) 256 

 (b) 2,692 

 (c) 250 

 (d) 998 

 (e) 7,294 

 

IV. (a) 15 

 (b) 1,409 

 (c) 31 

 

 

 
Flat Sheet Forms Page 17 of 29 

2449-S (12/2017 - Opt. 12/2021) 

Category 3 

I. (1) (2) (3) (4) 

 1. (a) xxx xxx 5 1 

 (b) xxx xxx 6,876 5,112 

 2. (a) xxx xxx 1 1 

 (b) xxx xxx 957 2,475 

 

II. (1) (2) (3) (4) 

 (a) xxx xxx 957 5,112 

 (b) xxx xxx 6,376 xxx 

 (c) xxx xxx 500 2,475 

 

III. (a) 10,116 

 (b) 13,518 

 

IV. (a) 2,456 

 (b) 65 

 

 
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2449-S (12/2017 - Opt. 12/2021) 

SECTION 4. - SCHEDULE OF PRICES 

Bids offered are f.o.b. contractor’s city. 

Prices shall be all-inclusive, covering all materials and operations, for complete production in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided, in the category or categories for which bids are submitted. 

Bidder may bid in one category and no-bid the other categories. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid) or blank spaces for an item within the category that a bidder is bidding on may 

be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard 

to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest 

of the Government. 

All billing submitted to the GPO shall be based on the most economical method of production. 

The contractor is cautioned not to perform any operation(s) or produce any product(s) for which a price has 

not been offered under the contract. Further, the contractor is not to accept print orders which are outside 

the scope of the contract. Any changes made to the print order MUST be confirmed in writing by the 

Contracting Officer, Atlanta GPO. If such orders are placed by the agency, and no Modification is received 

from the Atlanta GPO, the contractor is to notify GPO Atlanta immediately. Failure to do so may result in 

nonpayment.

Fractional parts of 100 or 1,000 will be prorated at the per 100 or 1,000 rate. 

I. COMPLETE PRODUCT: Prices offered must include the cost of all required materials and operations 

necessary for the complete production and distribution of the product(s) listed in accordance with these 

specifications with the exception of Items II, III, and IV. 

 

CATEGORY 1. - Quantities of 1,000 to 49,999 copies: 

 Format Format Format Format 

 “A" "B" "C" "D" 

 (1) (2) (3) (4) 

 1. Printed one side only: 

 (a) Makeready and setup charge ............................................. $______ $______ $______ $______ 

 (b) Running, per 1,000 copies ................................................ $______ $______ $______ $______ 

 2. Printed two sides: 

 (a) Makeready and setup charge ............................................. $______ $______ $______ $______ 

 (b) Running, per 1,000 copies ................................................ $______ $______ $______ $______ 

 

 __________________ 

 (Initials) 
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II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered. 

 Computation of the net number of leaves will be based on each page size leaf. 

 

 Per 1,000 leaves 

 Format Format Format Format 

 “A" "B" "C" "D" 

 (1) (2) (3) (4) 

 (a) White Offset Book (50 lb.) 

 White Writing (20 lb.) .......................................................... $______ $______ $______ $______ 

 (b) Colored Offset Book (50 lb.) 

 Colored Writing (20 lb.) ....................................................... $______ $______ $______ $______ 

 (c) Bright-Neon Colored Text (20 lb. Writing 

 or 50 lb. Offset Book) ........................................................... $_xxx__ $_xxx__ $______ $_xxx__ 

 (d) White Index (110 lb.) ........................................................... $______ $______ $______ $______ 

 (e) Colored Index (110 lb.) ........................................................ $______ $______ $______ $______ 

 (f) White Carbonless Bond (CF or CB) (13 - 20 lb.) ................. $_xxx__ $______ $______ $______ 

 (g) Colored Carbonless Bond (CF or CB) (13 - 20 lb.) .............. $_xxx__ $______ $______ $______ 

 (h) White Carbonless Bond (CFB) (13 - 20 lb.) ......................... $_xxx__ $______ $______ $______ 

 (i) Colored Carbonless Bond (CFB) (13- 20 lb.) ....................... $_xxx__ $______ $______ $______ 

 (j) Colored Vellum-Bristol Cover (67 lb.) ................................. $_xxx__ $_xxx__ $______ $______ 

III. ADDITIONAL OPERATIONS: 

 (a) Collating multiple forms into sets, including 

 edge bonding of carbonless sets ..................................... per 1,000 sheets ..................... $__________ 

 (b) Padding up to 100 sheets (assembling sheets into pads, 

 stacking, gum or gum/crash, and slicing pads apart) ...... per pad .................................... $__________ 

 

 (c) Banding with kraft paper bands (including corrugated cardboard 

 front and back) ................................................................ per band .................................. $__________ 

 (d) Wrapping or shrink-film packaging ............................... per package ............................ $__________ 

 __________________ 

 (Initials) 
Flat Sheet Forms Page 20 of 29 

2449-S (12/2017 - Opt. 12/2021) 

IV. PACKING AND SEALING FOR DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and 

must include the cost of cushioned shipping bags, shipping containers, all necessary wrapping and packing 

materials, and labeling or marking, in accordance with these specifications. 

 (a) Quantities up to l2 lbs., in cushioned 

shipping bags, or wrapped in shipping bundles 

(maximum gross weight (14 lbs.) .................................. each bag or bundle ................... $_________ 

 (b) Quantities over 12 lbs. up to 24 lbs., 

wrapped in shipping bundles, or packed 

in shipping containers, at contractor's option 

 (maximum gross weight 27 lbs.) .................................... each bundle or container .......... $_________ 

 (c) Packing and sealing shipping containers (up 

 to approximately 32 lbs. capacity) .................................. each container .......................... $_________ 

 (d) Palletizing ....................................................................... each pallet ................................ $_________ 

CATEGORY 2. - Quantities of 50,000 to 499,999 copies: 

I. COMPLETE PRODUCT: Prices offered must include the cost of all required materials and operations 

necessary for the complete production and distribution of the product(s) listed in accordance with these 

specifications with the exception of Items II, III, and IV. 

 

 Format Format Format Format 

 “A" "B" "C" "D" 

 (1) (2) (3) (4) 

 1. Printed one side only: 

 (a) Makeready and setup charge ............................................... $_xxx__ $______ $______ $_xxx__ 

 (b) Running, per 1,000 copies .................................................. $_xxx__ $______ $______ $_xxx__ 

 2. Printed two sides: 

 (a) Makeready and setup charge ............................................... $_xxx__ $______ $______ $_xxx__ 

 (b) Running, per 1,000 copies .................................................. $_xxx__ $______ $______ $_xxx__ 

 

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered. 

 Computation of the net number of leaves will be based on each page size leaf. 

 

 Per 1,000 leaves 

 Format Format Format Format 

 “A" "B" "C" "D" 

 (1) (2) (3) (4) 

 (a) White Offset Book (50 lb.) 

 White Writing (20 lb.) .......................................................... $_xxx__ $______ $______ $_xxx__ 

 

 __________________ 

 (Initials) 

 
Flat Sheet Forms Page 21 of 29 

2449-S (12/2017 - Opt. 12/2021) 

 (b) Colored Offset Book (50 lb.) 

 Colored Writing (20 lb.) ....................................................... $_xxx__ $______ $______ $_xxx__ 

 (c) White Carbonless Bond (CF or CB) (13 - 20 lb.) ................. $_xxx__ $_xxx__ $______ $_xxx__ 

 (d) Colored Carbonless Bond (CF or CB) (13 - 20 lb.) .............. $_xxx__ $_xxx__ $______ $_xxx__ 

 (e) White Carbonless Bond (CFB) (13 - 20 lb.) ......................... $_xxx__ $_xxx__ $______ $_xxx__ 

 (f) Colored Carbonless Bond (CFB) (13- 20 lb.) ....................... $_xxx__ $_xxx__ $______ $_xxx__ 

 

III. ADDITIONAL OPERATIONS: 

 (a) Collating multiple forms into sets, including 

 edge bonding of carbonless sets ..................................... per 1,000 sheets ..................... $__________ 

 (b) Padding up to 100 sheets (assembling sheets into pads, 

 stacking, gum or gum/crash, and slicing pads apart) ...... per pad .................................... $__________ 

 

 (c) Folding (continuous folds) ............................................. per 1,000 forms ...................... $__________ 

 (d) Banding with kraft paper bands (including corrugated cardboard 

 front and back) ................................................................ per band .................................. $__________ 

 (e) Wrapping or shrink-film packaging ............................... per package ............................ $__________ 

IV. PACKING AND SEALING FOR DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and 

must include the cost of cushioned shipping bags, shipping containers, all necessary wrapping and packing 

materials, and labeling or marking, in accordance with these specifications. 

 (a) Quantities over 12 lbs. up to 24 lbs., 

wrapped in shipping bundles, or packed 

in shipping containers, at contractor's option 

 (maximum gross weight 27 lbs.) .................................... each bundle or container .......... $_________ 

 

 (b) Packing and sealing shipping containers (up 

 to approximately 32 lbs. capacity) ................................. each container .......................... $_________ 

 (c) Palletizing ....................................................................... each pallet ................................ $_________ 

CATEGORY 3. - Quantities of 500,000 to 9,999,999 copies: 

I. COMPLETE PRODUCT: Prices offered must include the cost of all required materials and operations 

necessary for the complete production and distribution of the product(s) listed in accordance with these 

specifications with the exception of Items II, III, and IV. 

 __________________ 

 (Initials) 

 

 
Flat Sheet Forms Page 22 of 29 

2449-S (12/2017 - Opt. 12/2021) 

 Format Format Format Format 

 “A" "B" "C" "D" 

 (1) (2) (3) (4) 

 1. Printed one side only: 

 (a) Makeready and setup charge ................................................ $_xxx__ $_xxx__ $______ $______ 

 (b) Running, per 1,000 copies ................................................... $_xxx__ $_xxx__ $______ $______ 

 2. Printed two sides: 

 (a) Makeready and setup charge ................................................ $_xxx__ $_xxx__ $______ $______ 

 (b) Running, per 1,000 copies ................................................... $_xxx__ $_xxx__ $______ $______ 

 

II. PAPER: Payment for all paper supplied by the contractor under the terms of these specifications, as ordered 

on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. 

The cost of any paper required for makeready or running spoilage must be included in the prices offered. 

 Computation of the net number of leaves will be based on each page size leaf. 

 Per 1,000 leaves 

 Format Format Format Format 

 “A" "B" "C" "D" 

 (1) (2) (3) (4) 

 (a) White Offset Book (50 lb.) 

 White Writing (20 lb.) .......................................................... $_xxx__ $_xxx__ $______ $______ 

 (b) Colored Offset Book (50 lb.) 

 Colored Writing (20 lb.) ....................................................... $_xxx__ $_xxx__ $______ $_xxx__ 

 (c) White Offset Book (60 lb.) ................................................... $_xxx__ $_xxx__ $______ $______ 

III. ADDITIONAL OPERATIONS: 

 (a) Banding with kraft paper bands (including corrugated cardboard 

 front and back) ................................................................ per band .................................. $__________ 

 (b) Wrapping or shrink-film packaging ............................... per package ............................ $__________ 

IV. PACKING AND SEALING FOR DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and 

must include the cost of cushioned shipping bags, shipping containers, all necessary wrapping and packing 

materials, and labeling or marking, in accordance with these specifications. 

 (a) Packing and sealing shipping containers (up 

 to approximately 32 lbs. capacity) .................................. each container .......................... $_________ 

 (b) Palletizing ....................................................................... each pallet ................................ $_________ 

 __________________ 

 (Initials) 
Flat Sheet Forms Page 23 of 29 

2449-S (12/2017 - Opt. 12/2021) 

BIDDERS NAME AND SIGNATURE: Fill out and return all pages in "Section 4. - Schedule of Prices", initial 

or sign each in the space provided and submit with a copy of GPO Form 910, "Bid". Do not enter bid prices on 

GPO Form 910. NOTE: The schedule of prices will prevail in instances where prices are inadvertently entered on 

GPO Form 910. 

Bidder________________________________________________________________________________ 

______________________________________________________________________________________ 

 (City - State) 

By__________________________________________________________________________________ 

 (Signature and title of person authorized to sign this bid) 

(Person to be contacted) (Telephone Number) (E-mail) 
Flat Sheet Forms Page 24 of 29 

2449-S (12/2017 - Opt. 12/2021) 

EXHIBIT A 
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EXHIBIT B 
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2449-S (12/2017 - Opt. 12/2021) 

EXHIBIT C
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2449-S (12/2017 - Opt. 12/2021) 

EXHIBIT D
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2449-S (12/2017 - Opt. 12/2021)