BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST

I. PRINTING AND BINDING:

(a) 

Cover (White JCP L20) (6-1/8 x 9-1/4"): Printing Cover 1 in black ink only, including 

typesetting and binding

(1) Makeready and or Setup................per complete cover 4 $ 13.00 $ 52.00 $ 12.80 $ 51.20

(2) Run..................................................per 10 copies 10 $ 15.00 $ 150.00 $ 11.29 $ 112.90

(b) 

Cover (White JCP L20) (8-1/2 x 11" ): Printing Cover 1 in black ink only, including 

typesetting and binding $ - $ -

(1) Makeready and or Setup.................per complete cover 68 $ 13.00 $ 884.00 $ 12.80 $ 870.40

(2) Run..................................................per 10 copies 116 $ 15.00 $ 1,740.00 $ 11.29 $ 1,309.64

(c)

Cover (Colored JCP L20) (6-1/8 x 9-1/4"): Printing Cover 1 in black ink only, 

including typesetting and binding $ - $ -

(1) Makeready and or Setup.................per complete cover 96 $ 13.00 $ 1,248.00 $ 12.80 $ 1,228.80

(2) Run..................................................per 10 copies 194 $ 15.00 $ 2,910.00 $ 11.29 $ 2,190.26

(d) 

Cover (Colored JCP L20) (8-1/2 x 11"): Printing Cover 1 in black ink only, including 

typesetting and binding $ - $ -

(1) Makeready and or Setup................per complete cover 32 $ 13.00 $ 416.00 $ 12.80 $ 409.60

(2) Run..................................................per 10 copies 64 $ 15.00 $ 960.00 $ 11.29 $ 722.56

(e)

Brief or Brief w/Addendum (6-1/8 x 9-1/4” on Ivory JCP A63): Printing text in black 

ink only, incl. binding $ - $ -

(1) Makeready and/or Setup...................per printed page 5,408 $ 0.65 $ 3,515.20 $ 1.50 $ 8,112.00

(2) Running Per 10 Copies.......................... per 10 copies 11,636 $ 2.00 $ 23,272.00 $ 1.88 $ 21,875.68

(f)

Brief or Appendix (8-1/2 x 11” on White JCP A80): Printing text in black ink only, 

incl. binding $ - $ -

(1) Makeready and/or Setup................... per printed page 4,400 $ 0.65 $ 2,860.00 $ 1.50 $ 6,600.00

(2) Running Per 10 Copies........................... per 10 copies 8,800 $ 1.90 $ 16,720.00 $ 1.88 $ 16,544.00

Program No. 2231-S Term: Date of Award To 07/31/20

TITLE: Appellate Briefs, Appendixes, and Addendums

RECORD PRESS, INC. GPO Estimate

NEW YORK
BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST

Program No. 2231-S Term: Date of Award To 07/31/20

TITLE: Appellate Briefs, Appendixes, and Addendums

RECORD PRESS, INC. GPO Estimate

NEW YORK

(g) Appendix (8-1/2 x 11” on White JCP A60): $ - $ -

1. Text: Printing in black ink only, incl. binding per printed page $ - $ -

(1) Makeready and/or Setup.....................per printed page 12,680 $ 0.50 $ 6,340.00 $ 1.50 $ 19,020.00

(2) Running............................................ Per 10 copies 21,226 $ 1.90 $ 40,329.40 $ 1.88 $ 39,904.88

2. Text: Printing in color, incl. inserting pages in proper sequence and binding $ - $ -

(1) Makeready and/or Setup................... per printed page 96 $ 0.50 $ 48.00 $ 1.50 $ 144.00

(2) Running.............................................per 10 copies 192 $ 2.30 $ 441.60 $ 1.97 $ 378.24

(h)

(1) Makeready and/or Setup.............................. per label 4 $ 4.00 $ 16.00 $ 0.40 $ 1.60

(2) Running..............................................per 10 copies 8 $ 30.00 $ 240.00 $ 11.45 $ 91.60

(i) 

(1) Makeready and/or Setup.................... per printed page 24 $ 2.00 $ 48.00 $ - $ -

(2) Running ............................................ per 10 copies 62 $ 20.00 $ 1,240.00 $ - $ -

II.

Insert Government furnished CDs, DVDs into 

sleeve.................................................... per sleeve 24 $ 3.00 $ 72.00 $ - $ -

III. PACKING AND DISTRIBUTION $ - $ -

(a) Bulk Deliveries: Packing and sealing in shipping 

container................................................. per container

 400 $ 35.00 $ 14,000.00 $ 35.50 $ 14,200.00

(b) Mailed Shipments: Single or multiple copies in a padded envelope or cushioned 

shipping bag...per envelope or bundle

 40 $ 15.00 $ 600.00 $ 15.00 $ 600.00

IV. PREMIUM PAYMENTS: $ - $ -

Percentage Increase.........................................% 5% $ - $ -

CONTRACTOR SUBTOTAL (not incl. premium payments) $ 118,102.20 $ 134,367.36

PREMIUM PAYMENT (5% of total order amount for evaluation of overtime 

period) 5% $ 5,905.11 $ 6,718.37

PREMIUM PAYMENT (bidder's percentage increase applied to 5% of total order 

amount for overtime schedule) 5% $ 295.26 5% $ 335.92

SUBTOTAL PLUS Premium Payment $ 118,397.46 $ 134,703.28

DISCOUNT - 25 Days 2.5% $ 2,959.94 2.50% $ 3,367.58

DISCOUNTED TOTALS $ 115,437.52 $ 131,335.70

AWARDED

Separator Sheet (on Blue JCP D10): Printing in black ink, incl. binding 

Author's Alterations: Printing label for Cover 1 in black ink only
Program 2231-S Page 1 of 16

Specifications by: DP

Reviewed by: MRN

U.S. GOVERNMENT PUBLISHING OFFICE

Philadelphia Regional Office

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Appellate Briefs, Appendixes, and Addendums

as requisitioned from the U.S. Government Publishing Office (GPO) for the

United States Department of Justice (USDOJ)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending July 31, 

2020 plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Philadelphia, PA time, on August 30,

2019.

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Customer Services, Philadelphia Regional Office, Agency Procurement Facsimile Services, 

Southampton Office Park, 928 Jaymor Road, Suite A-190, Southampton, PA 18966-3820. Facsimile bids in 

response to this solicitation are permitted. Facsimile bids may be submitted directly to the GPO, Fax No. (215) 364-

6476. The program number and bid opening date must be specified with the bid. Refer to Facsimile Bids in 

Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised January 2018. Hand delivered 

bids are to be taken to: GPO, Southampton Office Park, 928 Jaymor Road, Suite A-190, Southampton, PA 18966, 

between the hours of 9:00 a.m. and 4:00 p.m., prevailing Philadelphia, PA, time, Monday through Friday. The 

contractor is to follow the submission instructions in the Bid Submission/Opening area. If further instruction or 

assistance is required, call (215) 364-6465.

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s) 

ordered under this contract will be located within a 50-mile radius of zip codes 10007 and 10278.

Any bidder intending to use production facilities outside this area should furnish information, with the bid, which 

will on its face demonstrate ability to meet the schedule requirements. The determination by the Government of 

the acceptability of this information in no way relieves the successful bidder of the responsibility for compliance 

with these schedule requirements.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised with particular attention to 

paper/stocks; therefore, all bidders are cautioned to familiarize themselves with all provisions of these specifications 

before bidding. 

The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Diane Peluso at (215) 364-6465 x4 or email dpeluso@gpo.gov.
Appellate Briefs, Appendixes, and Addendums Page 2 of 16

2231-S (7/20)

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 8-02)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf.

GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms, Supplemental

Specifications, No. 9, is waived.

SUBCONTRACTING: Subcontracting is not be permitted.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

 (a) Printing (page related) Attributes -- Level IV.

 (b) Finishing (item related) Attributes -- Level IV.

Inspection Levels (from ANSI/ASQC Z1.4):

 (a) Non-destructive Tests - General Inspection Level I.

 (b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

 Attribute Specified Standard

P-7. Type Quality and Uniformity O.K. Proof/ Electronic Media

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the "EXTENSION OF CONTRACT TERM" 

clause. See also "ECONOMIC PRICE ADJUSTMENT" for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 
Appellate Briefs, Appendixes, and Addendums Page 3 of 16

2231-S (7/20)

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from Date of Award through July 31, 2020, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. 

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending April 30, 2019, 

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the 

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

SECURITY WARNING: It is the contractor’s responsibility to properly safeguard personally identifiable 

information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of any loss 

of personally identifiable information. PII is “information which can be used to distinguish or trace an individual’s 

identity, such as their name, social security number, biometric records, etc., alone, or when combined with other 

personal or identifying information which is linked or linkable to a specific individual, such as date and place of 

birth, mother’s maiden name, etc.” (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but 

are not limited to:

(a) Personal identification number, such as passport number, driver’s license number, taxpayer identification 

number, or financial account or credit card number;

(b) Address information, such as street address or personal email address; and,

(c) Personal characteristics, including photographic image (especially of face or other distinguishing 

characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, 

voice signature, facial geometry).

SECURITY CONTROL PLAN: The contractor being considered for award shall be required to submit their 

proposal for the safeguarding and handling of the Government furnished material to the Contracting Officer via 

email within two (2) workdays of the Contracting Officer’s request.

The contractor shall operate and maintain an effective security system whereby materials used to perform the 

contract are manufactured and/or stored (e.g., while awaiting distribution or disposal) so as to ensure against theft 

and/or the unauthorized possession of the materials. Contractor is cautioned that Government provided information 
Appellate Briefs, Appendixes, and Addendums Page 4 of 16

2231-S (7/20)

shall not be used for non-government business. Specifically, Government information shall not be used for the 

benefit of a third party. 

The Government retains the right to conduct on-site security reviews at any time during this contract. 

1. The plan shall contain at a minimum how Government files (data) will be secured to prevent disclosure 

to a third party prior to, during, and after termination of contract;

2. Explain how all accountable materials will be handled throughout all phases of production;

3. How the disposal of waste materials will be handled; and,

4. How all applicable Government-mandated security/privacy/rules and regulations as cited in this 

contract shall be adhered to by the contractor.

These proposed plans are subject to review and approval by the Government, and award will not be made prior to 

approval of same. The Government reserves the right to waive some or all of these plans.

Option Years: For each option year that may be exercised, the contractor will be required to re-submit, in writing, 

the above plans detailing any changes and/or revisions that may have occurred. The contractor should be prepared 

to submit these plans to GPO within three (3) workdays of the option year being exercised.

If there are no changes/revisions, the contractor will be required to submit to the Contracting Officer a statement 

confirming that the current plans are still in effect.

PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the 

right to conduct an on-site preaward survey at the contractor's facility or to require other evidence of technical, 

production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the 

financial determination, the contractor in line for award may be required to provide one or more of the following 

financial documents: 

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor's 

representatives at the GPO Philadelphia Regional Office (or by conference call at the Government’s option)

immediately after award.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.
Appellate Briefs, Appendixes, and Addendums Page 5 of 16

2231-S (7/20)

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through July 31, 2020 plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order 

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically 

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "ORDERING". The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as "estimated" it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on 

total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract.

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev. 1-18)) is amended for the solicitation to the effect that the warranty period is EXTENDED 

from 120 days to one (1) calendar year from the date the check is tendered as final payment. All other provisions 

remain the same. 

PAYMENT:

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode 

coversheet program application is the most efficient method of invoicing. Instruction for using this method can be 

found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE OF 

PRICES.”
Appellate Briefs, Appendixes, and Addendums Page 6 of 16

2231-S (7/20)

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of perfect-bound legal materials, requiring such operations as 

pickup, electronic prepress, proofs, printing, Electronic Case Filing preparation, binding, packing, and distribution. 

TITLE: Appellate Briefs, Appendixes, and Addendums

FREQUENCY OF ORDERS: Approximately 140 to 200 orders per year. 

QUANTITY: Approximately 12 to 26 copies per order. 

NUMBER OF PAGES: Approximately 20 to 600 pages. 

TRIM SIZES:

6-1/8 x 9-1/4”

8-1/2 x 11”

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows-

 Platform: Microsoft Windows 10 Enterprise Operating System.

Storage Media: Email. 

 Software: Microsoft Word and Outlook Office 2016, Adobe Acrobat Pro DC.

All platform system and software upgrades (for specified applications) which may occur during the 

term of the contract, must be supported by the contractor.

Fonts: All printer and screen fonts will be furnished/embedded, as applicable. Typeface and Type Styles

will be indicated on the print order.

The contractor is cautioned that furnished fonts are the property of the Government and/or its 

originator. All furnished fonts are to be eliminated from the contractor's archive immediately after 

completion of the contract.

Additional

 Information: Files will be furnished in native application and/or PDF format.

On occasion, the ordering agency will provide CD-ROMs, DVDs to be inserted into plastic 

sleeves. 

Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the 

electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT 

TO FURNISH," necessary to produce the product(s) in accordance with these specifications.

All requirements for Electronic Case Filing (ECF) preparation and review will be done by the contractor for the 

ordering agency to perform the ECF. All documents for e-filing by contractor include creating, paginating, OCR, 

and numbering PDF files.

LIABILITY OF GOVERNMENT OWNED PROPERTY: The contractor will be responsible for Government 

property whether in the performance of the contract or in transit during pickup and/or return of such furnished 

property to the Government in accordance with GPO Contract Terms, Contract Clause, No. 9.
Appellate Briefs, Appendixes, and Addendums Page 7 of 16

2231-S (7/20)

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of 

the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, 

media damage, or data corruption that might interfere with proper file image processing must be reported to point 

of contact indicated per print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions.

Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

Upon completion of each order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned on the same type of storage media as was originally furnished. The 

Government will not accept, as digital deliverables, PostScript files, Adobe Acrobat Portable Document Format 

(PDF) files, or any proprietary file formats other than those supplied, unless specified by the Government.

COMPOSITION: For Cover 1, the contractor must set all in same or similar typefaces as indicated on the print 

order. The cover may be sent as a MS Word file and contractor to convert to Adobe PDF.

PROOFS: 

When ordered, one (1) “Press Quality” PDF soft proof (for content only) using the same Raster Image Processor 

(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image 

position, and color breaks. Proof will not be used for color match. 

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 

2011.

Government Paper Specification Standards No. 12 –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_12.pdf?sfvrsn=2.

All text paper used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the 

spine. 

Text:

White Offset Book, basis weight: 50 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60. The requirement for 

postconsumer fiber (as specified in the Government Paper Specification Standards No. 12) for this contract is 

waived. However, the addition of post-consumer fiber is encouraged provided that the requirements of this Standard

are met. All other attributes remain the same. 

Ivory, Offset Book, basis weight: 60 lbs. per 500 sheets, 25 x 38", equal to JCP Code A63.
Appellate Briefs, Appendixes, and Addendums Page 8 of 16

2231-S (7/20)

White Opacified Offset Book, basis weight: 60 lbs. per 500 sheets, 25 x 38", equal to JCP Code A80. The 

requirement for postconsumer fiber (as specified in the Government Paper Specification Standards No. 12) for this 

contract is waived. However, the addition of post-consumer fiber is encouraged provided that the requirements of 

this Standard are met. All other attributes remain the same.

Blue Writing, basis weight: 20 lbs. per 500 sheets, 17 x 22", equal to JCP Code D10.

Cover: White, Tan, Grey, Blue, Green, and Red Vellum-Finish Cover, basis weight: 65 lbs. per 500 sheets, 20 x 

26", equal to JCP Code L20. On occasion, additional colors may be required.

Labels: White and Colored Uncoated Label, basis weight: 60 lbs. per 500 sheets, 25 x 38".

PRINTING:

Digital printing is acceptable provided that Quality Level IV standards are maintained. 

Text Pages: Print face only and/or head to head in black or color. Color pages will be scattered throughout. 

Covers: Print Cover 1 face only in black ink; covers 2, 3, and 4 are blank. 

NOTE: Cover 1 requires composition.

Separator: Blue print face only in black. 

Labels: On occasion, after binding, author alterations for Cover 1 will require the contractor to re-print the cover 

in black ink on the same color label stock to match copies, trim, and manually apply. 

NOTE: GPO imprint is waived and must not print on the finished product.

MARGINS: At least 1” on all sides or as indicated on the print order.

BINDING: Perfect-bind text and wraparound cover; trim three (3) sides. 

When indicated per print order, the printed blue separator sheet is inserted into the perfect-bound book (Brief with 

Addendum).

ADDITIONAL OPERATIONS: 

On occasion, Government furnished optical media (CDs/DVDs) from the ordering agency require insertion into 

contractor provided vinyl, adhesive-backed sleeve, and adhered to the back cover of the hard copies.

NOTE: Contractor is not reproducing CDs/DVDs.

PACKING:

Bulk Deliveries: Pack in shipping containers not to exceed 40 pounds when fully packed.

All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and 

durability and in such a manner which will guarantee that the product will not be damaged and the package will not 

open nor split. 

Mailed Shipments: Insert single or multiple copies into padded envelopes or cushioned shipping bags.
Appellate Briefs, Appendixes, and Addendums Page 9 of 16

2231-S (7/20)

LABELING AND MARKING: (Package and/or Container label): 

Bulk DeliveriesContractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from gpo.gov, 

fill in appropriate blanks, and attach to shipping containers.

Mailed ShipmentsCreate and affix a recipient address label to each copy mailed in padded envelopes or cushioned shipping bags. 

DISTRIBUTION: Deliver f.o.b. destination to one or more of the addresses listed below as indicated per print 

order: 

Bulk Deliveries:

U. S. Department of Justice U. S. Department of Justice 

U.S. Attorneys Office (Civil) U. S. Attorneys Office (Criminal)

Southern District of New York Southern District of New York

86 Chambers Street One St. Andrew’s Plaza

3rd Floor New York, NY 10007-1703

New York, NY 10007

United States Department of Justice United States District Court 

International Trade Field Office, Civil Division Southern District of New York

26 Federal Plaza Daniel Patrick Moynihan

Room 346, 3rd Floor United States Courthouse

New York, NY 10278 500 Pearl Street

New York, NY 10007-1312

Inside delivery to room number and point of contact will be indicated per print order.

Contractor to use their own messenger/vehicle for pickup and delivery of furnished materials and final product (as 

applicable).

Other than the Court’s copies, the contractor must call or email the point of contact on the print order advising of 

delivery time.

Mailed ShipmentsMail f.o.b. contractor’s city to addresses as indicated per print order. Mail f.o.b. contractor's city, approximately 

one (1) to two (2) copies to one (1) to two (2) addresses. 

All mailing shall be made at the First Class rate.

Orders which result in mailings of less than 200 pieces or less than 50 lbs. will require the contractor to apply the 

appropriate postage to each mailing. Contractor will be reimbursed for postage by submitting a properly completed 

Postal Service form (or equivalent) with the voucher for billing.

Upon completion of each order, contractor must notify the ordering agency on the same day that the product 

delivers/mails via email to the address furnished on the print order. The subject line of this message shall be 

“Distribution Notice for Program 2231-S, Jacket XXX-XXX, Print Order XXXXX.” The notice must provide all 

applicable tracking numbers, delivery/mailing method, and title. Contractor must be able to provide copies of all 

delivery/mailing receipts upon agency request. 
Appellate Briefs, Appendixes, and Addendums Page 10 of 16

2231-S (7/20)

Upon completion of each order, all furnished material (if applicable) must be returned to the address and point of 

contact on the print order. 

All expenses incidental to picking up and returning materials (if applicable), and submitting proofs (if applicable), 

must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. 

Contractor must not start production of any job prior to receipt of the individual print order (GPO Form 2511).

No definite schedule for pickup of material can be predetermined.

NOTE: Deliveries made after the time specified may affect the outcome of pending judicial decisions and may 

result in monetary loss to the Government and/or parties involved in litigation. In such cases, the Government will 

recover the actual damages suffered from the contractor.

Failure to meet scheduled times and dates may result in the Government immediately defaulting the contractor on 

the print order.

If delivery of a brief, appendix, and/or addendum is required by a specific time of the day, it will be specified when 

the order is placed, and indicated on the print order.

When ordered, furnished material must be picked up at the address indicated on the print order. 

The schedule stipulated in this specification must be strictly adhered to by the contractor. Requests for grace days 

or any additional days in accordance with GPO Contract Terms, Contract Clause 12, “Notice of Compliance with 

Schedules,” will not be granted.

Regular Schedule:

The following schedule begins the SAME workday as notification of the availability of print order and furnished 

material; the SAME workday as notification will be the first workday of the schedule.

Must complete production and distribution within same day to five (5) workdays of notification of availability of 

print order and furnished material, no later than 4:00 p.m. Monday through Friday, except the Court, which is its 

regular business hours. 

No specific date is set for submission of proofs. Proofs must be submitted as soon as possible to allow for corrected 

proofs if contractor's errors are judged serious enough to require them. 

Proofs will be withheld no more than three (3) hours from their receipt at the ordering agency to their receipt in 

contractor's plant. All proof and transit time is included in the workday schedule. (NOTE: The same workday 

after receipt of proofs to the ordering agency is day one (1) of the hold time.)

Contractor must call point of contact by phone or email as indicated per print order to confirm receipt.

If Author Alterations are required, the Government will submit new electronic media, unless minor revisions, which 

will be done by the contractor.

If revised proofs are required, contractor will submit revised proofs within one (1) hour. 

Revised proofs will be withheld no more than one (1) hour from their receipt at the ordering agency. 
Appellate Briefs, Appendixes, and Addendums Page 11 of 16

2231-S (7/20)

Overtime Schedule: Approximately 5% of the orders placed will require an overtime schedule.

For print orders sent to the contractor after 10:00 p.m. during the work week, the contractor will be notified in 

advance. The ordering agency will notify the contractor via email and phone, no later than 4:00 p.m. weekdays, 

that an order and furnished material will be sent after 10:00 p.m. 

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. destination must be 

delivered to the destination(s) specified, and products ordered for mailing f.o.b. contractor’s city must be delivered 

to the USPS. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

Contractors are to report information regarding each order for compliance reporting purposes and include date of 

delivery (or shipment if applicable) for proofs and delivery schedules in accordance with the contract requirements 

by contacting infophiladelphia@gpo.gov via e-mail or faxing (215) 364-6476. Personnel receiving the e-mail or 

call will be unable to respond to questions of a technical nature or transfer any inquiries.
Appellate Briefs, Appendixes, and Addendums Page 12 of 16

2231-S (7/20)

SECTION 3. - DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "SCHEDULE OF PRICES" to 

the following units of production which are the estimated requirements to produce one (1) year’s orders under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time.

PREMIUM PAYMENTS: Orders requiring production on daily overtime periods (after 10:00 p.m.) in order to 

meet delivery requirements will be paid for at the premium rate in accordance with the contractor's offered 

percentage in the "SCHEDULE OF PRICES".

All other orders will be placed with the regular schedule and paid for at the basic prices offered.

Percentages offered for premium priced work are additional to the basic prices offered for units of work. Premium 

payments, when authorized, will apply to all items.

Failure of the contractor to deliver work at the time specified will result in disallowance of premium payments that 

were anticipated and the contractor will not list such items on his voucher.

It is estimated that 5% of the orders placed will require the overtime period. Premium payments will be evaluated 

for award. Evaluation will be affected by the applying the percentage increase offered in the “SCHEDULE OF 

PRICES” to 5% of the total prices offered for all items.

The following item designations correspond to those listed in the "SCHEDULE OF PRICES".

(1) (2)

I. (a) 4 10

(b) 68 116

(c) 96 194

(d) 32 64

(e) 5,408 11,636

(f) 4,400 8,800

(g) 1. 12,680 21,226

 2. 96 192

(h) 4 8

(i) 24 62

II. 24

III. (a) 400

(b) 40
Appellate Briefs, Appendixes, and Addendums Page 13 of 16

2231-S (7/20)

SECTION 4. - SCHEDULE OF PRICES

Bids offered are f.o.b. contractor's city for all mailed shipments and f.o.b. destination for all other shipments.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with blank spaces, or with any

obliteration, revision, or alteration of the order and manner of submitting bids, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic 

in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the 

best interest of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 10 will be prorated at the per-10 rate.

A charge will be allowed for each page, whether printed or blank.

I. PRINTING AND BINDING: Prices offered shall include the cost of all required materials and operations 

(including proofs, paper, and ECF-ready files) necessary for the printing and binding of the products listed in 

accordance with these specifications.

Makeready Running Per

and/or Setup 10 Copies

(1) (2)

(a) Cover (White JCP L20) (6-1/8 x 9-1/4”): 

Printing Cover 1 in black ink only,

including typesetting and binding.......................per complete cover........$___________ $___________

(b) Cover (White JCP L20) (8-1/2 x 11): 

Printing Cover 1 in black ink only,

including typesetting and binding.......................per complete cover........$___________ $___________

(c) Cover (Colored JCP L20) (6-1/8 x 9-1/4”):

Printing Cover 1 in black ink only,

including typesetting and binding.......................per complete cover........$___________ $___________

(d) Cover (Colored JCP L20) (8-1/2 x 11”):

Printing Cover 1 in black ink only,

including typesetting and binding.......................per complete cover........$___________ $___________

___________

 (Initials) 
Appellate Briefs, Appendixes, and Addendums Page 14 of 16

2231-S (7/20)

Makeready Running Per

and/or Setup 10 Copies

(1) (2)

(e) Brief or Brief with Addendum 

(6-1/8 x 9-1/4” on Ivory JCP A63): 

Printing text in black ink only,

including binding..................................................per printed page........$___________ $___________

(f) Brief or Appendix (8-1/2 x 11” 

on White JCP A80):

Printing text in black ink only,

including binding..................................................per printed page......$___________ $___________

(g) Appendix (8-1/2 x 11” on White JCP A60):

1. Text: Printing in black ink only,

including binding ...........................................per printed page......$___________ $___________

2. Text: Printing in color, including

inserting pages in proper sequence

and binding ....................................................per printed page......$___________ $___________

(h) Author’s Alterations:

Printing label for Cover 1 in black ink only......................per label........$___________ $___________

(i) Separator Sheet (on Blue JCP D10):

Printing in black ink, including binding...............per printed page......$___________ $___________

II. ADDITIONAL OPERATIONS: 

Insert Government furnished CDs, DVDs into sleeve................ per sleeve..................................$___________

III. PACKING AND DISTRIBUTION: Prices must be all-inclusive, as applicable, and must include the cost of 

the padded envelopes, cushioned shipping bags, shipping containers, all necessary wrapping and packing 

materials, labeling and marking, in accordance with these specifications.

(a) Bulk Deliveries: 

Packing and sealing in shipping container.................................................per container..........$___________

(b) Mailed Shipments: 

Single or multiple copies in a padded envelope or

 cushioned shipping bag..............................................................per envelope or bundle..........$___________

IV. PREMIUM PAYMENTS: Premium payments, when authorized, will apply to all items. 

Percentage increase: ........................................................................................................................... ___________%

___________

 (Initials) 
Appellate Briefs, Appendixes, and Addendums Page 15 of 16

2231-S (7/20)

My production facilities are located within the assumed area of production ..............._________yes__________no

NOTICE: Bidders OUTSIDE the assumed production area specified on page one of these specifications should 

complete the following information.

1. Proposed carrier(s) for pickup of Government Furnished Material_____________________________________

 a. Number of hours from acceptance of print order to pickup of

 Government Furnished Material.......................................................................................................__________

 b. Number of hours from pickup of Government Furnished Material

 to delivery at contractor's plant.........................................................................................................__________

2. Proposed carrier(s) for delivery of completed product______________________________________________

 a. Number of hours from notification to carrier to pickup of completed

 product..............................................................................................................................................__________

 b. Number of hours from pickup of completed product to delivery at 

 destination ........................................................................................................................................__________

LOCATION OF POST OFFICE: All mailing will be made from the ________________________ 

Post Office located at Street Address___________________________________________________, 

City___________________________, State____________________, Zip Code________________.

___________

 (Initials) 
Appellate Briefs, Appendixes, and Addendums Page 16 of 16

2231-S (7/20)

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________

Initials

Contracting Officer: __________ Date: __________

Initials