Program No. 0823‐S Term Date of Award To March 31, 2019

Title: Bound Congressional Record Microfiche

Production & Distribution Program

Data Management Services Data Management Int'l

BASIS OF Wilmington, DE

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST 

I. COMPLETE PRODUCT:

(a) First generation silver gelatin master microfiche

............................................per cut microfiche 364 15.00 5,460.00 16.34 5,947.7

(b) Silver Gelatin intermediate microfiche...................

............................................per cut microfiche 364 2.20 800.80 2.97 1,081.0

(c) Diazo Microfiche................per 100 cut microfiche 2,239 19.10 42,764.90 24.86 55,661.5

CONTRACTOR TOTALS $49,025.70 $62,690.38 

DISCOUNT 2.00% $980.51 2.00% $1,253.81 

DISCOUNTED TOTALS $48,045.19 $61,436.57 

Awarded

Court Record &

New Castle, DE
Program 823-S Page 1 of 20 

Specifications by RH 

Reviewed by DL 

U.S. GOVERNMENT PUBLISHING OFFICE 

Washington, DC 

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS 

For the Procurement of 

Bound Congressional Record 

Microfiche Production and Distribution Program

as requisitioned from the U.S. Government Publishing Office (GPO) by the 

Superintendent of Documents 

Single Award 

TERM OF CONTRACT: The term of this contract is for the period beginning Date Of Award and ending March 

31, 2019, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION 

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract. 

BID OPENING: Bids shall be publicly opened at 11:00 a.m., prevailing Washington, DC time, on April 10, 2018. 

BID SUBMISSION: Submit bid in pre-addressed envelope furnished with solicitation or send to: U.S. Government 

Publishing Office, Bid Section, Room C-848, Stop: CSPS, 732 North Capitol Street, NW, Washington, DC 

20401. Facsimile bids in response to this solicitation are permitted. Facsimile bids may be submitted directly to the 

GPO Bid Section, Fax No. (202) 512-1782. The program number and bid opening date must be specified with the 

bid. Refer to Facsimile Bids in Solicitation Provisions of GPO Contract Terms, GPO Publication 310.2, as revised 

June 2001. Hand delivered bids are to be taken to: GPO Bookstore, 710 North Capitol Street, NW, Washington, DC, 

between the hours of 8:00 a.m. and 4:00 p.m., prevailing Washington, DC, time, Monday through Friday. The 

contractor is to follow the instructions in the Bid Submission/Opening area. If further instruction or assistance is 

required, call (202) 512-0526. 

 

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned 

to familiarize themselves with all provisions of these specifications before bidding, with particular attention to the 

following: 

 GPO has issued a new GPO Publication 310.2, GPO Contract Terms - Solicitation Provisions, Supplemental 

Specifications, and Contract Clauses (Rev 1-18). Prospective bidders should carefully read this publication as the 

applicable terms within become an integral part of this contract. The document is posted at 

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major revisions. 

 The GPO 910 “BID” Form is no longer required. Bidders are to fill out, sign/initial, as applicable, all pages of 

SECTION 4. – SCHEDULE OF PRICES. 

 Complex distribution and mailing system 

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature call Rose Hood (202) 512-0310 or email aps-team1@gpo.gov.
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SECTION 1.- GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable 

provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective 

December 1, 1987 (Rev 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program for Printing 

and Binding (GPO Publication 310.1, effective May 1979 (Rev. August 2002)). 

GPO Contract Terms (GPO Publication 310.2) – 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf 

GPO QATAP (GPO Publication 310.1) – payment 

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf 

SUBCONTRACTING: Contract Clause 6, "Subcontracts," of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 01-18)), is modified to permit subcontracting of the printing of computer operations.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term 

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract 

expires. If the Government exercises this option, the extended contract shall be considered to include this clause, 

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) 

added under this clause. Further extension may be negotiated under the “Extension of Contract Term” clause. See 

also “Economic Price Adjustment” for periodic pricing adjustment(s). 

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from 

this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor. 

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as described 

below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this 

clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to 

adjustment by separate clause elsewhere in this contract. 

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period 

will extend from Date of Award to March 31, 2019, and the second and any succeeding period(s) will extend for 12 

months from the end of the last preceding period, except that the length of the final period may vary. The first day of 

the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period. 

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer 

Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month 

interval ending 3 months prior to the beginning of the period being considered for adjustment. This average is then 

compared to the average of the monthly Indexes for the 12-month interval ending December 31, 2018, called the base 

index. The percentage change (plus or minus) of the variable index from the base index will be the economic price 

adjustment for the period being considered for adjustment. 

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to 

be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase 

or decrease against the total price of the invoice less reimbursable postage or transportation costs and separately 

adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted. 
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If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause. 

Note: Economic price adjustments are not cumulative and are to be applied to original bid prices only. 

CONTRACTOR'S QUALITY ASSURANCE SYSTEM: The contractor must provide and maintain an effective 

quality assurance system. The contractor's quality assurance system must include, as a minimum, the following 

elements to the degree necessary for the end products under this contract. 

(1) Environmental storage controls that assure temperature and humidity are within ISO 18911. 

(2) Environmental air quality controls in microfilming and duplicating areas that meet ISO 14644-1 and 14644-2. 

(3) Controls that assure the raw materials meet all applicable requirements and that proper storage and issuing 

procedures are followed. 

(4) Controls that assure all steps in the process will generate products that conform to all requirements of this contract. 

(5) Maintenance and calibration records on all applicable production and inspection equipment. 

(6) Inspection procedures and adequate records to assure conformance to all requirements of this contract. 

(7) Other applicable quality assurance records documentation, such as raw material certifications, condition and 

timeliness of furnished materials, and outside laboratory analyses, if performed. 

PREAWARD TEST: The contractor being considered for award shall be required to complete the following 

preaward test, unless waived by the Contracting Officer. The Government may waive the requirement for a preaward 

test where supplies identical or similar to those called for have been previously furnished by the contractor and have 

been accepted by the Government. 

(1) The prospective contractor who is in line for award shall be required to pick up furnished camera copy from the 

U.S. Government Publishing Office, 27 G Street, N.W., Washington, DC 20401l. The bidder must produce a 

representative order which shall include one set of camera masters, one set of silver-gelatin direct duplicate 

microfiche, and one set of diazo distribution microfiche, as described in “SECTION 2.-SPECIFICATIONS” plus 

a completed shipping list and this material must be packaged for mailing to include a randomly selected library 

label as described in SECTION 2, SPECIFICATIONS. In addition, the contractor must submit a complete set of 

mailing labels which are to be produced from the Government's FTP Internet site, for Congressional Record, also 

a printout which shall display the Depository Library numbers of only the Congressional Record. 

The contractor must provide a CD-ROM containing all Microsoft Excel-formatted records of the test; completed 

shipping list in the file format as prescribed in the “PROVISION OF SHIPPING LIST INFORMATION IN 

ELECTRONIC FORMAT”: section of this contract. A completed shipping list must also be included along with 

a comprehensive printed work plan showing how all required mailing and reports will be performed by the 

contractor. 

(2) The preaward test must be performed at the same facilities and on the same equipment that will be used to produce 

the microfiche and the distribution information for this contract. 

(3) This test is to be delivered to U.S. Government Publishing Office, Quality Control for Procured Printing, Agency 

Publishing Services, U.S. Government Publishing Office, 732 North Capitol Street, N.W., Room C-848, Stop 

PPSQ, Washington, DC 20401-0001, prior to 3:00 p.m. EST, within five (5) workdays after the furnished test 

material is made available. 

(4) Disapproval of preaward test: At the option of the Government, and if so notified by the contracting officer, the 

contractor may be permitted additional time to correct defects or to submit additional test material. The time 

allowed to provide additional test material may differ depending upon the nature of the defects noted. This will 

be specified when notification is given. 
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(5) Approval of preaward test: Approval will be based upon the contractor fulfilling all of the requirements of the 

specifications within the time specified. A single deviation from the contract specifications or failure to complete 

delivery within the time specified may result in declaring the contractor non-responsible. 

NOTE: No charges will be allowed for costs incurred in the performance of the preaward test. 

IMAGE STABILITY: The contractor must submit certification, from an independent testing agency, that the residual 

thiosulfate concentrations for archival microforms are in compliance with ISO 18919 - 1999. The certificate must 

indicate that the test procedure utilized was the methylene blue method as described in ISO 18917 - 1999. 

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the 

Government reserves the right to conduct an on-site-preaward survey at the contractor's/subcontractor’s facility or to 

require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the 

award of a contract. 

POSTAWARD CONFERENCE: In order to insure that the contractor fully understands the total requirements of 

the job as indicated in these specifications, Government representatives may conduct a conference with the contractor's 

representatives at the GPO, Washington, D.C., immediately after award. 

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by 

an individual "print order" for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order. 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through March 31, 2019, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be "issued" upon notification by the Government for purposes of the contract when it is electronically transmitted or 

otherwise physically furnished to the contractor in conformance with the schedule. 

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled "Ordering". The quantities of items specified herein are estimates only, and are not purchased 

hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the items set forth 

herein do not result in orders in the amounts or quantities described as "estimated", it shall not constitute the basis 

for an equitable price adjustment under this contract. 

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1. The Government shall not be 

required to purchase from the contractor, requirements in excess of the limit on total orders under this contract, if any. 

Orders issued during the effective period of this contract and not completed within that time shall be completed by the 

contractor within the time specified in the order, and the rights and obligations of the contractor and the Government 

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the 

effective period of this contract. 

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order 

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source. 

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations. 

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth 

herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract. 
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PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required), utilizing the 

GPO barcode coversheet program application, is the most efficient method of invoicing. Instruction for using this 

method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SCHEDULE 

OF PRICES.”
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 SECTION 2. - SPECIFICATIONS

SCOPE: These specifications cover the production of cut microfiche from furnished source documents or furnished 

microfiche requiring such operations as retrieving data via FTP or other on-line applications; pickup, inspection and 

preparation of source documents; indexing; preparing Titles; adding headers to publication masters; microfilming; 

duplicating; collating; packing; labeling; mailing and distribution; generating mailing labels; generating Depository 

Shipping Lists and various reports; generating magnetic disks; and customer complaints fulfillment. 

TITLE: Bound Congressional Record Microfiche Production and Distribution Program. 

FREQUENCY OF ORDERS: Approximately 1 to 3 orders per month (on occasion, up to 10 orders per month). 

Each order will consist of approximately 3 publications. The total estimated number of item numbers to be used under 

this contract is 2. 

ADDITIONAL ORDERS: should there exist an accumulation of a backlog of publications waiting for 

conversion at the beginning of the contract, GPO will increase the number of orders up to 20 each week for up 

to 2 months, giving two weeks’ notice of the date of the increase. Should a backlog accumulate during the course 

of the contract, GPO will negotiate with the contractor for a temporary mandatory increase in number of 

orders and the length of time of the increase within three weeks of the desired start date of the increase. 

Otherwise, no increase in the frequency of orders may be undertaken by the contractor. 

QUANTITY: Approximately 1 set of cut first generation archival silver-gelatin camera masters and 1 set of second 

generation archival silver-gelatin direct duplicate intermediates. In addition, approximately 1,100 diazo microfiche 

sets per order will need to be produced from the contractor's second generation production negative direct duplicate 

silver gelatin microfiche. The average publication will convert into 16 or 17 microfiche. 

GOVERNMENT TO FURNISH: 

Camera copy consisting of case bound and/or loose leaf publications in sizes up to and including 8-1/2 x 11". An 

occasional publication may contain fold-ins or microfiche within the publication. 

One complete set of mailing labels and computer list consisting of approximately 1,400 addresses of Federal 

Depository Libraries. 

Blank master of Depository Shipping list and a partially filled-in GPO Micrographics Publication Screening Form, 

GPO Form 3445. 

Access to the GOVERNMENT PUBLISHING OFFICE's FTP Internet site. 

GPO Form 905 – Labeling and Marking Specifications 

Note: Contractor to download GPO Form 905 (R. 7-15) from www.gpo.gov, fill in appropriate blanks, and attach to 

shipping containers. 

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial identification 

marks of any kind, etc., except GPO imprint, form numbers, and revision date, carried on camera copy must not appear 

on finished product. 

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT TO 

FURNISH," necessary to produce the product(s) in accordance with these specifications. 

INSPECTION OF SOURCE DOCUMENTS (INCLUDING MICROFICHE): Contractor will be required to 

inspect all Source Documents within one (1) workday of receipt to determine their suitability for microfilming by 

comparing the furnished Source Documents with the Print Order and contract Specifications. 
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Any questions raised, or defects found, during inspection of all Source Documents on that Print Order, contractor will 

discontinue work on that Print Order and contact the Micrographics Senior Technician, (202) 512-2010 x34788, for 

further instructions. If such notification is not received by the Government, the Source Documents will be deemed to 

be of suitable quality to meet the contract requirements specified herein. 

If, after the one (1) workday notification period, contractor then discovers any defect, or causes any defect with or to, 

the furnished Source Documents it shall then be the contractor's responsibility to obtain, at the contractor's sole 

expense, replacement of the missing and/or damaged Source Documents while still meeting the required shipping date 

of that particular Print Order. 

If contractor fails to abide by this requirement, the Government may exercise it's right to “default” the contractor on 

this Print Order and/or the balance of the contract and charge the contractor for the Government's expense associated 

with this action to also include, but not limited to, the replacement cost of the lost and/or damaged Source Documents 

at a rate equal to the Government's loss. 

Contractor is responsible for the safe return of all unsuitable Source Documents and is required to maintain signed 

receipts for this material. Unsuitable Source Documents must be delivered within two (2) workdays after receiving 

Return Authorization from the Micrographics Senior Technician. For each Source Document publication returned 

without microfilming because of unsuitability, a detailed listing of the defects notated under Item 12 on GPO Form 

3445 must be included. 

Returned unsuitable Source Documents must be packed separately from the remainder of the Print Order and delivered 

to the address listed under "DISTRIBUTION", marked to the Attn: Micrographics Senior Technician, and shall be 

accompanied by a receipt indicating the GPO Print Order Number, Classification Number, and Title of publication(s) 

being returned. 

The Government has the final approval whether a publication will be microfilmed. 

PREPARATION OF SOURCE DOCUMENTS: Source Documents furnished as bound publications must be cut 

apart without damage to the image. Pages are to be clean-cut; torn edges will not be permitted. In addition, pages are 

to be cut so the image will appear parallel to the trimmed edges both horizontally and vertically. 

Source Document publications which have been cut apart need not be rebound, but all pages must be returned to their 

original pagination and each publication must be banded separately. Contractor must replace at no cost to the 

Government any Source Document where, by his own negligence, the image is damaged or the pages have not been 

cut according to specifications. 

Contractor MUST inspect and prepare all Source Documents in the following manner: 

(1) Image or stamp "BLANK PAGE" onto blank pages (numbered and unnumbered) which must be filmed in order 

to maintain pagination of the publication. Blank pages and the back of fold-ins not needed to maintain pagination 

will not be imaged or filmed. Contractor is cautioned that bleed-through which obliterates data on the front or 

reverse side of the page is cause for the Government to reject the contractor's work. 

(2) List the number of the pages to be filmed on GPO Form 3445 and note or stamp "COMPLETED" onto the cover 

of the Source Document publications accepted for filming. Stamping will not be accomplished in such a manner 

that would obscure or obliterate printed information. 

(3) Renumber pages which were printed broad (head to left or right), on the side (new bottom) in a legible manner 

without obscuring the original page number. 

When Source Document publication pages, after the first Roman numeral pages, do not have consecutive Arabic 

numbering, or if pages do not have a page number, contractor will add a number or renumber the Arabic pages 

and Table of Contents next to the original numbers to coincide with the renumbered text. Numbering must be 

legible, leaving the original page number legible. 
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(4) Image all fold-ins in excess of 17 x 11" in 8-1/2" segments (cut or fold) and number consecutively, i.e., 2-A, 2-B, 

etc. 

(5) Image or stamp "SEE ERRATA PAGE FOLLOWING COVER" onto cover pages one (1) and two (2) of Source 

Document publications which contain Errata sheets. 

(6) Image or stamp "BEST COPY AVAILABLE" on every poor-quality page, NOT on any good quality pages. 

(7) Complete line items on GPO Form 3445 and note or stamp "COMPLETED" for acceptable Source Document 

publications. Return completed forms with publication after completion of microfilming. 

(8) MICROFICHE FORMAT AND INDEX SHEET: Microfiche Index Sheets, GPO Form 3327, will be 

completely filled in by the contractor for each publication. Sheets will show Title information and grid position 

of all elements on the microfiche plus other information as required. 

MICROFILMING REQUIREMENTS: All microfiche shall be produced at a reduction of 1:24 with a format of 14 

columns and 7 rows producing 98 frames in accordance with ANSI/AIIM MS5 - 1998. The thickness of all microfiche 

shall be 0.004 inch to 0.009 inch for polyester base films. 

All microfiche shall contain negative micro-images and a positive header with optically generated characters that are 

no less than .0669” and no more than .0787” in height. 

Titles will be reproduced directly from Source Document publication Cover/Index sheets which will not be annotated 

by the Government. No abbreviations shall be used in the titling of microfiche or on the Distribution Lists unless the 

Title information will exceed 4 Title lines. Titling shall conform to the GPO Style Manual. LED or OCR B font is 

acceptable. 

Titling must be exposed directly onto film emulsion. Titling may not be stripped onto the microfiche. Any deviation 

from the above shall be cause for rejection. Contractor will receive information at the Postaward Conference on the 

proper format for microfiche Title preparation. 

Government furnished Source Documents will contain all information except the following: 

(1) Microfiche number. 

(2) Number of microfiche per publication. 

(3) Inclusive page numbers. 

(4) SUPTDOCS/GPO. 

(5) Reduction ratio. 

All Titling information must be: 

(1) Exposed directly onto the film emulsion. 

(2) Separated by at least one character-space within each of the three Title areas. 

(3) Same size and density. 

(4) Uppercase. 

All text pages will be filmed in sequence in accordance with the pagination of the furnished Source Document. 

All pages which print broad (head to left or right) will be turned and filmed in two consecutive grid areas so that the 

reading sense is parallel to the length of the film. 

Fold-ins will be filmed in consecutive grid areas and may be filmed in two-up 17" sections if necessary. Should 

filming of broad pages or fold-ins start on an even-number frame, contractor will image "BLANK PAGE" on the 

even frame and start the fold-in on the next frame. If the filming of broad pages or fold-ins would start in grid Column 

14 of the microfiche, the contractor will image "BLANK PAGE" in grid Column 14 and start filming of broad pages 

or fold-in in Column one (1) of the next row. 
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All generations are to be produced emulsion-to-emulsion and at a one-for-one reduction ratio. 

ISO Test Target No. 2 will appear in frame G14 of each microfiche except the last microfiche of a publication where 

it will follow the last page (text or cover). On the last microfiche of a publication, the test chart will be followed by 

the word "END" in 3" type (handwritten is unacceptable) and date the publication is filmed must be supplied by the 

contractor and filmed in eye readable form under the word "END". All unused grid areas shall appear as clear, 

transparent areas. If the targets on the last microfiche of a Title will cause continuation to another microfiche, the 

targets may be deleted from the last microfiche only. 

First generation negative archival Silver-gelatin camera master cut microfiche produced must: 

(1) Be produced directly from the furnished Source Documents. 

(2) Be wrong reading on the emulsion side. 

(3) Resolve at least the 6.3 pattern of the ISO Test Target No. 2. This applies to all resolution test charts within 

the frame. 

In addition: 

(1) Cut mark, notch and corner cut are not required. 

(2) Micro-image placement shall be horizontal, right reading with sequential horizontal pagination. 

(3) Filters must be used when filming Source Documents containing colored stock (2 percent or less). 

DUPLICATING REQUIREMENTS: For Source Document publications containing inserted microfiche, the 

microfiche are considered part of the publication and therefore must be reproduced. These inserted microfiche will be 

considered as Publication Masters. A Silver-gelatin archival reproduction microfiche copy is required for each 

Publication Master microfiche contained within a Source Document publication. 

If inserted microfiche Title is striped, contractor must recreate the header on these microfiche identical to the originals, with 

the exception that the new titling shall not have any header backing/stripe. New header must be spliced onto the Publication 

Masters so that the archival Silver and Diazo duplicates produced must have legible titling. 

Any subsequent duplication of these Publication Masters will be considered as succeeding generations, i.e. Second 

Generation, Third Generation, and so on. After microfilming the Source Document publication, contractor is to return 

the original Publication Master microfiche to the pocket of the publication. 

Diazos duplicated from the Silver intermediate microfiche produced from the Government furnished Publication 

Master should be collated within each set immediately following the Diazo microfiche produced by the contractor 

from the furnished Source Document. Silver microfiche should be collated in the same manner as the Diazo microfiche 

and returned to the Government as requested under "PACKING". 

Second Generation negative archival Silver-gelatin direct duplicate intermediate cut microfiche must: 

(1) Be produced directly from the contractor-produced First Generation negative archival Silver-gelatin masters or 

the Publication Masters. 

(2) Resolve at least the 5.6 pattern of the ISO Test Target No. 2 from the Source Document microfiche or no more 

than one test pattern less than the Publication Masters. This applies to all resolution test charts within the frame. 

(3) The First Generation negative archival Silver-gelatin camera master cut microfiche may be used by the contractor 

to produce only enough Second Generation negative Silver-gelatin direct duplicate intermediate microfiche for 

the production of Diazo cut microfiche as ordered by the Government. The Second Generation negative archival 

Silver-gelatin direct duplicate intermediate microfiche ordered for delivery to the Government may not be used 

by the contractor for the production of Diazo cut microfiche. Contractor must retain his Second Generation 

production negative Silver-gelatin direct duplicate cut microfiche for the term of the contract in a retrievable 

manner for use in any supplemental production ordered by the Government and for claims fulfillment. 
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(4) Contractor shall not use any type of tape on any of the archival Silver-gelatin microforms. Any defect such as, but 

not limited to, tape, tape marks, fingerprints, or scratches will be cause for rejection of the entire order. 

Third Generation negative Diazo cut microfiche produced under this contract must: 

(1) Be produced directly from the contractor's Second Generation production negative Silver-gelatin direct duplicate 

intermediate cut microfiche. 

(2) Be either black or blue-black in color. Film colors must not be mixed within a Print Order. 

(3) Resolve at least the 5.0 pattern of the ISO Test Target No. 2 from the source document microfiche or no more 

than two test patterns below the Publication Masters. This applies to all resolution test charts within the frame. 

(4) All microfiche produced by the contractor must be unstriped in the Title header area. 

COLLATING AND GATHERING: All archival Silver and Diazo duplicate microfiche must be collated into Titles, 

inserted in protective envelopes, and gathered into sets. 

Collating – Collate individual microfiche into Titles in numerical sequence as indicated on the Print Order. 

Insert complete Title (single microfiche if a single microfiche makes one complete Title) into individual, unprinted, 

protective microfiche envelopes; one Title per envelope. No envelope will contain more than 15 microfiche of any 

single Title. Titles of more than 15 microfiche will be inserted into multiple envelopes containing no less than 7 

microfiche per envelope. 

Titles must be readable without removing microfiche from envelopes. A single divider sheet of white paper, 5.9 x 

4.1", plus or minus 0.05" will be placed behind the first microfiche in each microfiche Title which contains more than 

one microfiche. 

Envelopes and divider sheets shall be made from white paper with a pH no less than 7.0. Envelopes shall be 

manufactured to permit easy insertion and removal of microfiche and shall be 6.1 x 4.2" plus or minus 0.05". 

Envelopes shall have sealed side seams (flaps formed as part of the back of the envelope) with inner tucks on the 4.2" 

dimension and one open side on the 6.1" dimension. Enveloped microfiche shall not extend above the top of the back 

side of the envelope. 

Gathering – Gather individual Titles (residing in protective envelopes) in the sequence stated on the Print Order (one 

copy of each Title for that Print Order) to form sets, usually in alphanumeric sequence. Each set is to contain only one 

film type. 

Banding – Banding material shall have a pH value no less than 7.0 and must be in accordance with ISO 18902-2001. 

Silver – Each set of Silver microfiche is to be banded as a separate unit with a piece of paper approximately 2" wide 

around the short dimension and secured. Banding will not be necessary for orders having only one envelope. Orders 

will be rejected if, in securing the paper band, any type of tape is affixed to the protective envelopes. 

Diazo – Band each set (a set is a grouping which contains a one copy of each publication contained on that specific 

Print Order) of Diazo microfiche with a #19 rubber band or similar around the short dimension. Sets containing 25 or 

more Diazo microfiche will be banded with a #33 rubber band. 

If more than one envelope is necessary for an individual Title, that Title must be banded together before inclusion into 

a multiple Title set. 

If a set contains only one Title, band the envelope only if it contains three (3) or more microfiche. Orders will be 

rejected if the rubber bands leave a permanent residue on the Diazo microfiche. 
Bound Congressional Record – Microfiche Page 11 of 20 

823-S (04/19) 

GPO'S FTP INTERNET SITE: Contractor is required to retrieve from GPO’s Internet FTP site all Distribution Data 

including Depository Library addresses and Distribution information. Data is to be retrieved the first workday of each 

workweek throughout the term of the contract. Contractor is cautioned that this data site is only to be used or accessed 

in the performance of a GPO contract. Any other use of this data is a violation of this contract. 

NOTE: Account name/number, password, and access instructions to GPO’s FTP server will be provided for the PreAward test and at the Post-Award Conference. 

Distribution Data must first be downloaded onto CD-ROM. Contractor must maintain these Distribution Data Disks 

in date order, each must be labeled in ink with the week's date and made available to the Government at anytime for 

a six month period after the expiration of this contract. 

Failure by the contractor to correctly download the Distribution Data file onto disks as required, correctly create and 

maintain the Distribution Database, or make corrections/updates as required, may result in the contractor being 

required to redistribute all affected microfiche and their Distribution Lists and/or fill any claims received due to 

contractor's errors at the contractor's expense. 

Contractor is required to maintain an adequate labeling procedure/program with the capacity to incorporate weekly 

modifications including item selections and de-selections, address changes, additions and deletions. 

DAILY DEPOSITORY SHIPPING LIST PREPARATION: Contractor is to create a Daily Depository Shipping 

List, utilizing information provided on the individual Print Orders, for each group of Print Orders issued in a single 

day. Contractor shall produce one Daily Depository Shipping List for all Print Orders issued on the same day. 

Before preparation of any Daily Depository Shipping List, contractor is required to call the Micrographics Senior 

Technician (202) 512-2010 x34788 or Technical Processing Unit Manager (202) 512-1014 to obtain a Depository 

Shipping List Number for each group of Print Orders issued on a single day. 

The following information must be printed on the Daily Depository Shipping List using a 12 character per inch Courier 

(or similar) type font of approximately 1/8” in height with a line spacing of 1.2 to 1.5: Distribution List Number, Date, 

Ship/Delivery Date as given on the Print Orders, the publication Classification Number, Item Number, publication 

Title, Program Number, Print Order Number(s), and any other information as directed by the Government or marked 

on the proofs, including the contractor’s fax machine number and email address. 

Title information and Classification Number listed on the Daily Depository Shipping List shall be identical to the 

information that appears on the microfiche header. Therefore, the headers must not be created until the contractor's 

prepared shipping list has been sent to the GPO Micrographics staff, which is responsible for proofing and final 

approval of the Daily Depository Shipping List. No abbreviations shall be used in titling unless the Title information 

will exceed 4 lines. Titling shall conform to the GPO Style Manual. 

This information must be printed at least one character space away from Daily Depository Shipping List form lines 

and cannot intersect or overlap any other lines or features. 

The order in which this information is to appear shall be explained throughout the term of the contract. Contractor 

shall not reproduce on the Daily Depository Shipping List any publications or microfiche which have been returned 

to the Government as "unsuitable". (See "INSPECTION OF SOURCE DOCUMENTS".) 

The contractor shall produce one shipping list for all print orders issued on the same day. The shipping list must be in 

Microsoft Excel format, with material listed by item number in ascending order. Three columns are needed to maintain 

the data: "Item Number", "Classification Number", and "Title". Information for each individual publication listed on 

the shipping list shall be contained within one row and three columns. For examples of shipping lists, please see 

http://www.gpo.gov/su_docs/fdlp/tools/sl/slister.html. 

All publications for each individual shipping list be listed one after the other. After all titles are listed, the contractor 

must provide a total count for the number of publications listed on each shipping list. The contractor must also provide 

information to libraries regarding how claims copies can be requested. The claims information can be provided on a 

separate page altogether, or at the end of each shipping list. 
Bound Congressional Record – Microfiche Page 12 of 20 

823-S (04/19) 

Contractor is to reproduce one (1) copy of each Daily Depository Shipping List and deposit that copy in every address 

listed in the library data file supplied by the Government, for each day that there is a shipment. The microfiche that 

apply to that Distribution List are then to be placed on top of the list for each library that is required to receive that 

microfiche. 

Contractor is to deliver, in a separate package, 2 copies of each Depository Shipping List by the Print Order Due Date 

to: 

Micrographics Senior Technician 

U.S. Government Publishing Office 

Depository Receiving Section, Stop: IDBS 

Depository Loading Dock 

44 H Street NW 

Washington, DC 20401 

In addition, by the Print Order Due Date, contractor is to send a Master-quality copy of each Distribution List packaged 

as a flat to the Micrographics Senior Technician at the address listed above. 

All publications for each individual shipping list be listed one after the other. After all titles are listed, the contractor 

must provide a total count for the number of publications listed on each shipping list. The contractor must also provide 

information to libraries regarding how claims copies can be requested. The claims information can be provided on a 

separate page altogether, or at the end of each shipping list. 

PROOFS/PRIOR TO PRODCTION MICROFICHE SAMPLES: Contractor is to deliver for inspection camera 

copy; 1 set of silver-gelatin camera masters, one set of silver-gelatin direct duplicate intermediates and six random 

sets of diazos from the full quantity ordered on each print order no later than 3:00 p.m. of the following workday after 

furnished material is available for pickup. Send samples to: United States GOVERNMENT PUBLISHING OFFICE, 

Quality Control for Procured Printing, Room C848, Stop PPSQ, Washington, DC 20401. Mark to the attention of 

Section Chief, Bound Congressional Record Microfiche Inspection Samples, PPSQ. Inside Delivery to Room C-848 

is required. 

Mail balance of sets no later than 11:59 p.m. of the following workday after “OK” by GPO Quality Control for 

Procured Printing. 

If order is rejected, the contractor must pick up the furnished material from United States GOVERNMENT 

PUBLISHING OFFICE, Quality Control for Procured Printing, Room C848, Stop PPSQ, Washington, DC 20401 no 

later than 9:00 a.m. the following workday, and redeliver acceptable microfiche by 3:00 p.m. the next workday, in 

accordance with the set schedule above. 

Within eight (8) workdays after notification of availability of each order contractor is to send a facsimile (proof) or 

email a Microsoft Excel copy of each fully completed Depository Shipping List to the Micrographics Senior 

Technician (202) 512-2010 x 34788 or Manager Technical Processing Unit (202) 512-1479 The Government will 

review proof(s) and make any corrections or modifications as necessary and return to the contractor via email the 

proofed shipping list. This will serve as notification that the contractor may proceed with distribution. 

If the Government does not notify contractor of authorization to ship within three (3) work days of the transmission 

of the facsimile, contractor must contact the Micrographics Senior Technician, (202) 512-2010 x 34788 with 

notification that proof approval for a specific Distribution List was not received. After completing such notification, 

contractor may proceed with distribution. Authorization to proceed does in no way relieve the contractor of his 

responsibility for assuring that all Shipping List information is correct. 

If revised proofs are requested by the Government, contractor must provide these to the Government within one (1) 

workday and the Government will respond within one (1) workday. 

No contractor-produced product shall be sent/delivered to any location unless a proof was provided to the Government 

AND the contractor complied with all aspects of this clause entitled "PROOFS". Failure to provide this proof may 

result in the contractor making corrections and redistribution of the entire shipment at CONTRACTOR'S EXPENSE 
Bound Congressional Record – Microfiche Page 13 of 20 

823-S (04/19) 

INCLUDING POSTAGE COSTS. Contractor must maintain throughout the term of this contract, a hardcopy 

printout receipt from their fax machine which shall show the date, time, and telephone number of each proof sent to 

GPO as evidence that a facsimile proof was sent. 

All expenses incidental to picking up and returning material and furnishing sample copies must be borne by 

the contractor. 

FINAL SHIPPING LIST COPIES: The contractor shall create and provide PDF (Portable Document Format) files 

and Excel workbook files of the paper copy of the final approved version of the Depository Shipping Lists. Contractor 

is to capture and submit each Depository Shipping List in a PDF file and in an Excel workbook file (one Distribution 

List per each file). File names must correspond with the Depository Shipping List Number submitted (e.g. 2010-0001-

M.pdf, 2010-0001-M.xls), with no deviation or variation from the Depository Shipping List Number. 

Contractor-supplied PDF and Excel files must be replicas of the printed paper Depository Shipping Lists. 

Contractor is cautioned that the publication records contained in the PDF and Excel files must reflect any changes or 

corrections required as a result of the review of Distribution List facsimiles conducted by the Micrographics Section. 

PACKING: 

Packaging material shall contain no adhesive or chemical that might produce a degenerative effect upon the film or 

enclosure (envelopes, packages, etc.) and shall be free from particulate matter. All packing material must be in 

accordance with ISO 18902-2001. 

Diazo duplicate microfiche sets must be packed in such a manner as to prevent shifting or damage of the contents 

during transit and upon opening. 

All furnished Source Document material along with one set of archival Silver intermediates and one set of Diazo 

duplicate microfiche must be packed together in a separate container for the Micrographics Senior Technician -- see 

“DISTRIBUTION”. 

Mailed Shipments: All shipping containers will be packed to a minimum weight limit of 10 lbs. and a maximum 

weight limit of 20 lbs., with the exception of the last or only container in the shipment, which may weigh less than 10 

lbs.. 

Contractor shall be responsible for replacement and delivery costs of items not received by addressees resulting from 

improper packaging and/or labeling. Replacement copies must be received at destination within five (5) workdays 

after notification that such replacement is necessary. 

LABELING AND MARKING: 

Protective envelopes containing first or Second Generation microfiche are to be marked in such a manner as to indicate 

the film generation contained (handwritten is not acceptable). Protective envelopes containing Diazo microfiche need 

not be marked. 

Inks used on envelopes must have a pH value no less than 7.0 and shall contain no chemicals that may produce a 

degenerative effect upon the film or protective envelopes. 

For deliveries to GPO, reproduce shipping container label from furnished repro. Fill in appropriate blanks, including 

number of sets of each type of film, Classification Numbers, and Item Numbers. Labels must be permanently affixed 

to the side of the carton so that they are visible and can be read when stacked. Labels must also be placed in such a 

manner that it will not be damaged when the carton is opened. 

LIABILITY FOR GOVERNMENT PROPERTY: 

Contractor will be held responsible for replacing lost or damaged Government property, whether in the course of 

operations or in transit upon the return of such furnished property to the Government. 
Bound Congressional Record – Microfiche Page 14 of 20 

823-S (04/19) 

DISTRIBUTION STATISTICS: Contractor must prepare a report each month showing the total number of copies 

and Titles distributed during the preceding month. Report shall also include cumulative totals over the term of the 

contract for both Titles and copies. This report shall be provided to the Micrographics Senior Technician within 

three (3) workdays after the end of each month, on CD-ROM or as an Excel file converted to a PDF file. 

POSTAGE COSTS: Contractor is to provide the Micrographics Senior Technician with all postage costs on a 

monthly basis and must cumulate each month. This report must be provided within three (3) workdays after the end 

of each month. 

CUSTOMER COMPLAINTS/CLAIMS: Contractor shall be responsible for satisfying customer complaints of 

missing and/or damaged microfiche and/or Depository Shipping Lists submitted by each Depository Library due to 

receive the particular item as stated on the Depository Microfiche Shipping List. 

Contractor must make a facsimile machine available solely for the receipt of complaints on a 24 hour a day, 365 days 

a year basis, from Depository Libraries. This fax machine's telephone number must appear on each and every 

Depository Microfiche Shipping List produced. Contractor must provide the Microfiche Senior Technician with an 

alternate facsimile telephone number if primary fax is out of order longer than two (2) working days. “The email 

address of a vendor contact for the purpose of claiming or complaint by the libraries must also be included.” 

Contractor shall be responsible for all costs associated with microfiche reproduction and Postage costs associated with 

mailing missing and/or defective microfiche and/or Depository Shipping Lists to claimants, UNLESS the contractor 

chooses to include the claimants requested material in a separate envelope and include this envelope inside of that 

Library's next scheduled weekly mailing package. If contractor includes the claimant's material in their weekly 

shipment, then they must image or stamp in legible red ink "Claims Material Enclosed" (handwritten is not 

acceptable) on the outside of the package and the outside of the inserted envelope containing the requested material. 

Complaint copies must be delivered in a separate box marked "Claims" and sent to the attention of the Micrographics 

Senior Technician to the address listed under "DISTRIBUTION" within six (6) workdays from date complaints are 

received by the contractor, unless the material is included in the Library’s next scheduled weekly mailing package. 

Complaints/claims are to be dated on the face of each complaint with the date received by the contractor by an 

electronic time and date stamp machine, processed by the contractor and deposited in the mail within five (5) workdays 

after contractor receives the complaint. 

Contractor is to furnish the Micrographics Senior Technician copies of claims received. 

For claims received by mail: Contractor is to furnish a photocopy of each complaint and the original envelope in 

which it was received (envelope must be stapled to the claim which it applies). Photocopied complaint must also 

contain a legible signature of contractor’s employee and shall also include the date claimant’s missing material was 

shipped. 

For claims received by fax: Contractor is to supply a copy of the faxed claim, containing a legible signature of 

contractor’s employee and shall also include the date claimant’s missing material was shipped. 

For claims received by e-mail: Contractor is to furnish a copy of the emailed claim and the response, if any, made 

by contractor staff. The copy will also contain a legible signature of contractor’s employee and shall also include the 

date claimant’s missing material was shipped or provided. 

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the 

contractor may be required to submit quality assurance random copies to test for compliance against specifications. 

The Print Order will indicate the number required, if any. When ordered, the contractor must divide the entire order 

into equal sublots and select a copy from a different general area of each sublot. The contractor will be required to 

certify that copies were selected as directed using GPO Form 917-Certificate of Selection of Random Copies (located 

on GPO.gov). Copies will be paid for at the running rate offered in the contractor's bid and their cost will not be a 

consideration for award. A copy of the Print Order must be included with the samples. 
Bound Congressional Record – Microfiche Page 15 of 20 

823-S (04/19) 

Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be 

mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, 

identified by Program, Jacket and Print Order numbers must be furnished with billing as evidence of mailing. 

DISTRIBUTION: Complete addresses, other than listed below, and quantities will be furnished with the print 

orders. 

Deliver f.o.b. destination to approximately (3) addresses within the Washington, DC area between 8 a.m. and 1 p.m. 

on all workdays that the Federal Government is open for regular business. 

Address Material Required 

U.S. Government Publishing Office All Government furnished material, all Distribution Reports 

Micrographics Senior Technician Shipping Lists on CD-ROM, Distribution Statistics Report 

5th Floor, Room A508 Postage Costs, 2 Copies and 1 Master Quality Copy of each 

732 N. Capital St. NW Distribution List, 1 set each of Silver Halide Masters, 

Washington, DC 20401 Intermediate microfiche, and Diazo Microfiche 

Address Material Required 

U.S. Government Publishing Office All required IES sets as specified on the print order. 

Depository Distribution Division 

ATTN: IES Copies 

8660 Cherry Lane 

Laurel, Maryland 20707-4986 

Each Print Order delivered to the above addresses must be accompanied by a receipt to be retained by the Government. 

Each carton and receipt must contain the following information: (1) Print Order Number, (2) number of cartons, (3) 

number of sets of each generation microfiche, (4) item number (extracted from Print Order), (5) any other items, listed 

out, which are found within each particular package(s). 

Mail/ship f.o.b. contractor's city: balance of all orders by Small Package Carrier or the U.S. Postal Service. All 

mailing through USPS. must conform to the appropriate regulations in the U.S. Postal Service manuals for Domestic 

and International Mail. 

Mailing method used by the contractor must result in no more expense to the Government, per package, than the least 

expensive of the following two methods: if the order had shipped via USPS. at the least expensive rate allowed for 

this material and the least expensive rate available from the United Parcel Service. If it is determined that the cost 

billed to the Government is more than any of the above shipping methods, then the Government will deduct this 

increased excess cost from the contractor's billing. 

Contractor will be required to set up an account in their name with one or more Small Package Carriers and USPS, 

for use on this contract. It is the contractor's responsibility to insure that: 

(1) The Small Package Carrier must be able to deliver to every Zip Code as shown on each weekly Depository 

Shipping List update from the GPO's Internet FTP site. 

(2) The Small Package Carrier will comply with all requirements for delivery documentation as described in these 

Specifications. 

(3) The Small Package Carrier must have the capability to furnish Shipping Receipts (to verify shipment) on short 

notice. 

Use of this Small Package Carrier account for any purpose other than as described herein is strictly prohibited. 
Bound Congressional Record – Microfiche Page 16 of 20 

823-S (04/19) 

Consolidation of orders: Contractor will be required to consolidate all products going to a single destination on the 

same day, as shown on the Print Order as the Due Date, into a single package, providing the package or carton does 

not exceed the maximum weight limitations. 

For compliance purposes, all f.o.b. contractor’s city shipments for domestic addresses shall be monitored by the date 

that they are deposited with the Small Package Carrier or the U.S. Postal Service. Each shipment will require that the 

contractor obtain from the carrier a form showing the number of pieces shipped, weight of each piece, weight of the 

total shipment, facility shipped from (if applicable), signature of person completing form and receiving material and 

the date and time the material was received at the carrier's facility. Contractor is to submit copies of this data with 

their invoice. 

Return of Government Furnished Material: Contractor must return all furnished material. Materials must be packed 

separate from the entire Print Order and returned by Registered Mail or any other traceable means. Contractor must 

be able to produce a separate signed receipt for these materials at any time during the contract. 

All expenses incidental to returning materials and furnishing sample copies must be borne by the contractor. 

Return of Silver Intermediate Microfiche: During the term of this contract the contractor is required to maintain all 

Silver intermediate microfiche which are used by the contractor to produce Diazo microfiche in Print Order sequence 

for return to the Government within 10 workdays after the expiration of this contract. 

SUBSCRIPTION” COPIES DISTRIBUTION: When “Subscription” copies are ordered, the contractor will be 

required to mail approximately 50 copies per order for Information Dissemination (Superintendent of Documents). 

The contractor must apply the appropriate postage to these “Subscription” copies which may require mailing of single 

and multiple copies to both domestic and foreign destinations. The postage class and other mail requirements will be 

furnished with each order. The contractor will be reimbursed for the postage to mail these “Subscription” copies by 

submitting a properly completed Postal Service certificate of mailing with their invoice. The postage for these 

“Subscription” copies must be separated from other mailings; the postage must be separately accounted for, have a 

separate postal receipt, and be listed as a separate item on the invoice for reimbursement. Failure to distribute 

“Subscription” copies according to these instructions and furnish proper proof thereof may result in nonreimbursement of the postage expense. 

The total number of “Subscription” copies ordered may exceed the number of copies requiring mail distribution. Any 

residual “Subscription” copies (“Subscription” quantity remaining after mail fulfillment) shall be shipped f.o.b. 

contractor’s city by suitable means to a single address in the Washington, D.C. area. Contractors outside the 

Washington, D.C. commercial zone may be reimbursed for any shipping costs incurred by submitting a properly 

completed commercial shipping (including mailing) receipt with their invoice. 

DISTRIBUTION REPORT: A managerial reporting system providing the following distribution data is required: 

(1) Name, Address, Print Order Number, Publication Classification Number, Depository Microfiche 

Shipping List Number shipped to each address. 

(2) Number and size of packages, method of shipment, and cost of each shipment to each addressee. 

(3) Date each Print Order is shipped. 

Distribution Report is to be sent to the Micrographics Senior Technician at the address listed under 

"DISTRIBUTION", by the Print Order Due Date. 

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior 

to receipt of the individual Print Order (GPO Form 2511). 

Furnished material must be picked up from the U.S. Government Publishing Office, Depository Receiving Section, 

Depository Loading Dock, 44 H Street NW, Washington, DC 20401. 

No definite schedule for pickup of material can be predetermined. 
Bound Congressional Record – Microfiche Page 17 of 20 

823-S (04/19) 

All Print Orders issued within the same workweek will have the same delivery schedule. 

Complete production and distribution to all destinations must be made within 25 workdays from the Friday (or the 

last workday of the workweek when Friday falls on a federal holiday) of the week furnished material was made 

available. 

The contractor shall consolidate all orders received during the same workweek, delivering on the same day, and going 

to a single destination, as detailed under "DISTRIBUTION". 

The ship/delivery date indicated on the Print Order is the date products ordered for delivery F.O.B. Destination must 

be delivered to the destination(s) specified and products shipping f.o.b. contractor’s city by either USPS or Small 

Package Carrier service must be picked up by the carrier. 

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished 

with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not 

be relieved of any responsibility in meeting the shipping schedule because of failure to request such information. 

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment 

or delivery, as applicable, in accordance with the contract requirements by contacting the Shared Support Services 

Compliance Section via email at compliance@gpo.gov, via telephone at (202) 512-0520, or via facsimile at (202) 

512-1364. Personnel receiving the email, call, or facsimile will be unable to respond to questions of a technical nature 

or to transfer any inquiries. 
Bound Congressional Record – Microfiche Page 18 of 20 

823-S (04/19) 

SECTION 3.- DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the 

following units of production which are the estimated requirements to produce one year's work under this contract. 

These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered 

for a like period of time. 

The following item designations correspond to those listed in the "SCHEDULE OF PRICES". 

I. (a) 364 

 (b) 364 

 (c) 2,239 
Bound Congressional Record – Microfiche Page 19 of 20 

823-S (04/19) 

SECTION 4.- SCHEDULE OF PRICES

Bids offered are f.o.b. contractor's city for all mailed shipments and f.o.b. destination for all other shipments. 

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications. 

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration 

of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive. 

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard 

to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of 

the Government. 

All vouchers submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 100 will be prorated at the per 100 rate. 

I. COMPLETE PRODUCT: Prices offered shall include the cost of all required materials and operations necessary 

for the complete production and distribution of the product listed in accordance with these specifications. 

(a) First generation silver gelatin master microfiche .............. per cut microfiche ...................... $ ___________ 

(b) Silver Gelatin intermediate microfiche ............................. per cut microfiche ...................... $ ___________ 

(c) Diazo Microfiche .............................................................. per 100 cut microfiche ............... $ ___________ 

 ____________ 

 (Initials) 
Bound Congressional Record – Microfiche Page 20 of 20 

823-S (04/19) 

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________ 

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred. 

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2). 

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________ 

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date 

for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications. 

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award. 

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return one 

copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. 

Failure to sign the signature block below may result in the bid being declared non-responsive. 

Bidder ___________________________________________________________________________________ 

 (Contractor Name) (GPO Contractor’s Code) 

 ___________________________________________________________________________________________ 

(Street Address) 

 

 ___________________________________________________________________________________________ 

(City – State – Zip Code) 

By _________________________________________________________________________________________ 

 (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date) 

 ___________________________________________________________________________________________ 

 (Person to be Contacted) (Telephone Number) (Email)