PROGRAM No. 3558-S March 1, 2024 thru February 28, 2025 plus 4 option years

TITLE: Large Polyester/Vinyl Tags Department of Energy/UCOR

ITEM DESCRIPTION BASIS

OF

AWARD UNIT UNIT

1 Year PRICE COST PRICE COST

I. COMPLETE PRODUCT

1. One-Part Tags:

(a) Printing face only in single ink...per tag

(1) Makeready and/or Setup...................................... 12 160.00 1,920.00 150.00 1,800.00

(2) Running per 100 copies........................................... 59 40.00 2,360.00 35.00 2,065.00

(b) Printing back in single ink...per tag

(1) Makeready and/or Setup...................................... 9 40.00 360.00 35.00 315.00

(2) Running per 100 copies........................................... 45 20.00 900.00 20.00 900.00

(c) Printing each additional ink color, (including Flood coating), per color, per side...per tag

(1) Makeready and/or Setup...................................... 8 50.00 400.00 50.00 400.00

(2) Running per 100 copies........................................... 49 15.00 735.00 13.00 637.00

2. Two-Part Tags in two colors...per tag

(1) Makeready and/or Setup...................................... 13 265.00 3,445.00 250.00 3,250.00

(2) Running per 100 copies........................................... 178 100.00 17,800.00 95.00 16,910.00

II. ADDITIONAL OPERATIONS

(a) Numbering

(1) Makeready and/or Setup...................................... 10 10.00 100.00 10.00 100.00

(2) Running per 100 copies........................................... 172 5.00 860.00 5.00 860.00

(b) Perforating One-Part Tags...per 100 tags 19 5.00 95.00 4.00 76.00

(c) Self Laminating One-Part Tags with release liner with or without notch at bottom:

(1) Makeready and/or Setup...................................... 2 30.00 60.00 25.00 50.00

(2) Running per 100 tags........................................... 19 30.00 570.00 25.00 475.00

(d) String with not less than 12" rust resistant wire, 26-gauge strength, double twisted...per 100 tags 210 5.00 1,050.00 4.00 840.00

(e) Plastic zip fasteners...per 100 fasteners 19 6.00 114.00 5.00 95.00

(f) Shrink-film wrap...per package 740 0.35 259.00 0.30 222.00

CONTRACTOR TOTALS: $ 31,028.00 $ 28,995.00

PROMPT PAYMENT DISCOUNT: 0.00% $ - 0.00% $ -

DISCOUNT TOTALS: NET $ 31,028.00 NET $ 28,995.00

Abstracted by: Russ Woodmancy 2/26/2024

Reviewed By: Teresa Shoffstall 2/26/2024

Awarded To: Paramount Press

AWARDED

PARAMOUNT PRESS

Previous

PARAMOUNT PRESS

Arvada, CO 

050-66970
Program 3558-S Page 1 of 13

Specifications by RLW

Reviewed by llp

U.S. GOVERNMENT PUBLISHING OFFICE

Northeast Region

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Large Polyester/Vinyl Tags

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Energy/UCOR

Oak Ridge, TN

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning March 1, 2024 and ending

February 28, 2025, plus up to 4 optional 12-month extension period(s) that may be added in accordance with 

the “Option to Extend the Term of Contract”, and “Economic Price Adjustment” clauses in Section 1 of this 

contract.

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Columbus, Ohio time February 23, 2024. 

BID SUBMISSION: Bidders MUST submit email bids to bidsnortheast@gpo.gov for this solicitation. No 

other method of bid submission will be accepted at this time.

The company name, program number, and bid opening date must be specified in the subject line of the emailed 

bid submission. Bids received after 11:00 a.m. prevailing Columbus, OH time on the bid opening date specified 

above will not be considered for award.

BIDDERS PLEASE NOTE: Bidders are cautioned to familiarize themselves with all provisions of this 

contract before bidding. Specific attention is directed to:

On page 4, see “ADDITIONAL EMAILED BID SUBMISSION PROVISIONS”.

Abstract is available on GPO website at: http://www.gpo.gov/gpo/abstracts/abstract.action?region=Columbus

For information of a technical nature call Russell Woodmancy at (614) 488-4616, ext. 8 (No collect calls).
Large Polyester/Vinyl Tags Page 2 of 13

3558-S (2/25) 

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance Through Attributes 

Program for Printing and Binding (GPO Pub. 310.1, effective May 1979 (revised 9-19)). 

• GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/formsand-standards-files-for-vendors/contract-terms-01-18.pdf. 

• GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-andstandards-files-for-vendors/qatap-rev-09-19.pdf. 

• More GPO Publications can be found at: https://www.gpo.gov/how-to-work-withus/vendors/forms-and-standards. 

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels: 

(a) Printing (page related) Attributes -- Level III. This shall include an image reproduced by any means.

 (b) Finishing (item related) Attributes -- Level III.

Inspection Levels (ANSI/ASQC Z 1.4): 

(a) Non-destructive Tests – General Inspection Level I.

 (b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

 P-7. Type Quality and Uniformity Furnished Material/Approved Proofs

 P-9. Solid or Screen Tints Color Match Pantone Matching System

Must conform to Federal Specs. UU-T-81 in all respects except for “5. Prep for Delivery”, size and where 

superseded by Federal Spec A-A-900B and ANSI/ASQC Z 1.4. 

OPTION TO EXTEND THE TERM OF CONTRACT: The Government has the option to extend the term of 

this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include 

this clause, except, the total duration of the contract may not exceed five (5) years (February 28, 2029) as a 

result of, and including, any extension(s) added under this clause. Further extension may be negotiated under 

the “Extension of Term of Contract” clause. See also “Economic Price Adjustment” for authorized pricing 

adjustment(s).

EXTENSION OF TERM OF CONTRACT: At the request of the Government, the term of any contract 

resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the 

GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with 

this clause, provided that in no event will any pricing adjustment be made that would exceed the maximum 

permissible under any law in effect at the time of the adjustment.

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be 

eligible for adjustment during the second and any succeeding performance period(s). For each performance 

period after the first, a percentage figure will be calculated as described below and that figure will be the 

economic price adjustment for that entire next period.
Large Polyester/Vinyl Tags Page 3 of 13

3558-S (2/25)

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to 

paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from on March 1, 2024 through on February 28, 2025, and the second and any succeeding 

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final 

period may vary. The first day of the second and any succeeding period(s) will be the effective date of the 

economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted 

“Consumer Price Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the 

CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. 

This average is then compared to the average of the monthly Indexes for the 12-month interval ending 

November 30, 2023, called the base index. The percentage change (plus or minus) of the variable index from 

the base index will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or 

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the 

percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation 

costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is 

adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

NOTE: This contract does not have a Paper Price Adjustment clause.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be 

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be 

supplemented by an individual “Print Order” for each job placed with the contractor. The Print Order, when 

issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s 

facility or to require other evidence of technical, production, managerial, financial, and similar abilities to 

perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award 

may be required to provide one or more of the following financial documents:

1. Most recent profit and loss statement

2. Most recent balance sheet(s)

3. Statement of cash flows

4. Current official bank statement

5. Current lines of credit (with amounts available)

6. Letter of commitment from paper supplier(s)

7. Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the 

contract requirements. Documents submitted will be kept confidential and used only for the determination of 

responsibility by the Government. Failure to provide the requested information in the time specified by the 

Government may result in the Contracting Officer not having adequate information to reach an affirmative 

determination of responsibility.
Large Polyester/Vinyl Tags Page 4 of 13

3558-S (2/25) 

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of Print Orders by the 

Government. Orders may be issued under the contract from March 1, 2024 through on February 28, 2025, 

plus for such additional period(s) as the contract is extended. All Print Orders issued hereunder are subject to 

the terms and conditions of the contract. This contract shall control in the event of conflict with any Print Order. 

A Print Order shall be “issued” for purposes of the contract, when it is either deposited in the U.S. Postal 

Service mail or otherwise furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in 

accordance with the clause entitled “Ordering.” The quantities of items specified herein are estimates only, and 

are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's 

requirements for the items set forth herein do not result in orders in the amounts or quantities described as 

“estimated,” it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set 

forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on 

total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed 

by the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to 

the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept 

an order providing for the accelerated shipment/delivery, the Government may procure this requirement from 

another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple 

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by Print Orders issued in accordance with the "Ordering" clause of this 

contract.

DELIVERY/SHIPPING STATUS INFORMATION: Contractors are to report information regarding each 

order for compliance reporting purposes and include date of delivery (or shipment if applicable) for proofs and 

delivery schedules in accordance with the contract requirements by contacting GPO Northeast Region via email 

to tracknortheast@gpo.gov, or by calling (614) 488-4616, ext. 0, or by faxing to

<RightFax_Northeast_Region@gpo.gov>. 

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for 

any failure attributable to the transmission or receipt of the emailed quote including, but not limited to, the 

following: 

1. Illegibility of bid. 

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are 

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing Columbus, Ohio time and the exact time that the email is received by GPO’s email server as 

the official time stamp for bid receipt at the specified location.
Large Polyester/Vinyl Tags Page 5 of 13

3558-S (2/25) 

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing 

the GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for 

using this method can be found at the following web address: 

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web 

page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

NOTE: Contractor’s billing invoice must be itemized in accordance with the line items in the “SECTION 4. -

SCHEDULE OF PRICES.” 
Large Polyester/Vinyl Tags Page 6 of 13

3558-S (2/25) 

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of one and two-part polyester/vinyl tags requiring such 

operations as manufacture, reproducibles, proofs, printing in up to 3 ink colors (including flood coating), 

perforating, numbering, drilling, metal reinforced holes, inserting wire, shrink-film packaging, and delivery. 

TITLE: Large Polyester/Vinyl Tags

FREQUENCY OF ORDERS/QUANTITY/TRIM SIZE/NUMBER OF PARTS: Based on anticipated 

usage, anticipate approximately 25 orders per year, and approximately 250 to 5,000 tags per order. 

Based on previous years orders, anticipate the following:

Trim Size Width Trim Size Height Est. No. of Orders Quantity Range No. of Parts

2-7/8” 5-3/4” 1 250 to 500 1 Part

3 to 4” range 5-1/2” to 6” range

8 200 to 500 1 Part

3 501 to 2,000 1 Part

4” 9”

5 100 to 500 2 Parts

2 501 to 1,500 2 Parts

6 1,501 to 5,000 2 Parts

NO QUANTITY VARIATION ALLOWED.

GOVERNMENT TO FURNISH: Previously printed sample via Government carrier, or PDF file, or both.

Media: PDF Files sent via e-mail.

Platform and Software: Windows version 10 or higher. Adobe Acrobat, version 10.0 and higher. Hardware 

and Software versions may be upgraded during the term of the contract. Files formatted to include text, rules, 

line art, and screens in final layout form.

All printer and screen fonts will be furnished. The contractor is cautioned that the fonts are the property of the 

Government and/or its contractors and may be used only for the purpose of producing material under this 

contract. Any use other than the contract is in violation of copyright laws. All furnished fonts are to be 

eliminated from the contractor’s archive immediately after completion of the contract.

ELECTRONIC PREPRESS: Immediately upon receipt and prior to image processing, the contractor shall 

perform a basic check (preflight) of the furnished media and publishing files to assure correct output of the 

required reproduction image. Any errors, media damage, or data corruption that might interfere with proper file 

image processing must be reported to Columbus GPO Contracting Office prior to further performance.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and 

define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary 

to meet the assigned quality level.

Upon completion of the order, the contractor must furnish final production native application files (digital 

deliverables) with the furnished material. The digital deliverables must be an exact representation of the final 

printed product and shall be returned by the same means as was originally furnished.
Large Polyester/Vinyl Tags Page 7 of 13

3558-S (2/25) 

Delivery/shipping status report form.

Print Orders (GPO Form 2511).

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial 

identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or 

film, must not print on finished product.

CONTRACTOR TO FURNISH: 

All materials and operations, other than those listed under “Government to Furnish”, necessary to produce the 

product(s) in accordance with these specifications.

REPRODUCIBLES: Upon completion of the order, the contractor must furnish final production native 

application files (digital deliverables) with the furnished material. The digital deliverables must be an exact 

representation of the final printed product and shall be returned on the same type of storage media as was 

originally furnished.

PROOFS: When required on the individual Print Order, contractor to submit one “Press Quality” PDF “soft” 

proof (for content only) using the same Raster Image Processor (RIP) that will be used to produce the final 

printed product. PDF proof will be evaluated for text flow, image position (including drill hole position), and 

color breaks. Proof will not be used for color match. E-mail proofs to the e-mail address(es) provided on the 

individual print order.

Contractor to confirm transmission of proofs within 60 minutes of transmission. Government will hold proofs 

for 2 workdays and provide telephone or e-mail “Okay to Print” or “Okay to Print with Corrections”.

Contractor must not print production quantity without “Okay to Print” or “Okay to Print with Corrections”.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or 

listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated 

September 2019. https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf 

The stock/paper to be used will be indicated on each Print Order. The specifications of all stock/paper furnished 

must be in accordance with those listed herein.

One-Part Tags: White or Colored Matte Polyester or Vinyl. Contractor’s option with polyester or vinyl 

material. 10 or 15 mil thickness as specified on the individual Print Order. Majority of orders will require 15-

mil thickness. Colors normally ordered will be either yellow, green or red.

Two-Part Tags: Multi-part self-laminating tag, part one to include a 2-mil clear pressure-sensitive polyester 

sheet with removable backer. Carbon interleave between parts one and two. See “Construction” for additional 

information. Part one and part two will be same color of stock.

Part One: Colored Writing, basis weight: 20 lbs. per 500 sheets, 17 x 22”, equal to JCP Code D10.

Part Two: White or Colored Matte Polyester or Vinyl (contractor’s option). 10-mil thickness.

PRINTING: Print line copy on face only or face and back as described on the individual Print Order. Pantone 

number(s) will be indicated on the individual Print Order.

Fade Resistance: The inks used must not show any appreciable change in color after exposure in an Atlas 

Fadeometer for 170 standard fading hours or its equivalent.

One-Part Tags: Some orders will require contractor to flood coat one or both sides of the tag prior to printing. 

Print or overprint on the flood coat on one or two sides in single ink color, usually black with up to 2 additional 

Pantone ink colors. Some orders, as specified on the individual Print Order, will require reverse printing or 
Large Polyester/Vinyl Tags Page 8 of 13

3558-S (2/25) 

require knockout of flood coat with trapping of Pantone color inside knockout (do not overprint), registration is 

critical.

Two-Part Tags: Multi-part self-laminating tag, part one to include a 2 mil clear pressure-sensitive polyester 

sheet with removable backer. Carbon interleave between parts one and two. See “Construction” for additional 

information. Print as indicated on the individual Print Order. 

Part-One: Print face only in single ink, anticipate black. Part 1 must align with part two. No flood coating 

required.

Part-Two: Green or Canary or at contractor’s option to flood coat face and back in single ink, anticipate 

Pantone 355 Green or Canary to match part-one. Face side will reverse/knockout (do not overprint) to 

single ink, anticipate Pantone 351 Green or Canary, registration is critical. Part-2 must align with part-one.

NUMBERING: Numbering on one-part tags and two-part tags as indicated on the individual Print Order. 

Anticipate numbers to print or overprint in black ink and be 3/16” high. No missing numbers. Anticipate 

numbering in one location per order. Crash numbering is acceptable on two-part tags.

MARGINS: Margins will be as indicated on the Print Order or furnished file. Bleeds up to 4 sides (including 

flood coat).

CONSTRUCTION: Tags must be weather resistant and surface must accept hand written information from 

permanent marker or pen. Construct as described on the individual Print Order. 

TRIMMING: All orders trim four sides. As stated on the Print Order the corners to be one of the following: 

square all corners, round all corners or clip at one end.

DRILL/PUNCH: All orders drill/punch one hole with 3/8” inside diameter. Hole is centered left and right, 

center of hole located 5/16” from top edge. Hole to be reinforced on both sides with rust resistant metal 

grommet. 

Some orders will string with not less than 12” rust resistant wire, 26-gauge strength, double twisted.

Some orders will require plastic zip fasteners. Color of fastener is contractor’s option. Length of zip fasteners to 

be 7” to 8” and be able to withstand a minimum 50 lb. pull test.

ONE-PART TAG: As stated on the Print Order, may require one or both of the following:

• Self-laminating with release liner, notch at bottom to facilitate destruction. 

• Perforate slit or slot (without ink) along the entire dimension from the edge as specified.

TWO-PART TAG SET ASSEMBLY: Trim Size of two-part set is 4 x 9”. Face side of part 1 to contain a 

pressure sensitive clear polyester sheet the same size as the tag. Polyester sheet to adhere to top 4 x 1/2” area of 

tag with balance having a removable backing sheet. 

Interleave each tag between parts 1 and 2 with black carbon the same size as the tag. Carbon sheet and part 1 

only to be horizontally perforated slit or slot (without ink) across 4” dimension and 1/2” from top edge. Do not 

perforate part 2.

LABELING AND MARKING: Contractor to download the “Labeling and Marking Specifications” form 

(GPO Form 905, R. 7-15) from www.gpo.gov fill in appropriate blanks and attach to shipping containers.

PACKAGING: Pack suitable in contractor furnished containers in compliance with GPO Contract Terms. An 

occasional order will require contractor to shrink-film wrap in units specified on the individual Print Order. 
Large Polyester/Vinyl Tags Page 9 of 13

3558-S (2/25)

DISTRIBUTION: Deliver f.o.b. destination to Oak Ridge, Tennessee 37831, anticipate 1 to 5 delivery 

locations at the facility as specified (complete address(es)) on the Print Order. 

Delivery times are Monday through Thursday between 7:00 a.m. to 1:30 p.m. prevailing Oak Ridge, Tennessee

time. Orders will not be accepted on Federal Government holidays or on Fridays.

On the same day that the product ships/delivers, the contractor must notify the ordering agency via e-mail 

(address provided after award) of the distribution. The subject line of the message shall be “Distribution Notice 

for (enter Program number), Print Order (enter Print Order number)”. The notice must provide all applicable 

tracking numbers, shipping method, and program title. Contractor must be able to provide copies of all delivery, 

mailing, and shipping receipts (as applicable) upon agency request.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511) and Government Furnished Property (GFP).

The schedule begins the following workday after receipt of Print Order and GFP, prevailing Oak Ridge, 

Tennessee time.

Contractor to verify receipt of files within 90 minutes of receipt of materials.

Complete production and delivery must be made within 12 workdays, including Government proof hold time of 

2 workdays.

The ship/delivery date indicated on the Print Order is the date products ordered must be received at Oak Ridge, 

Tennessee.

RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must 

include the GPO Jacket, Program, and Print Order numbers; total quantity delivered, number of cartons, and 

quantity per carton; date delivery made; and signature of the Government agent accepting delivery. The original 

copy of this receipt must accompany the contractor’s voucher for payment.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with each order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to 

request such information.
Large Polyester/Vinyl Tags Page 10 of 13

3558-S (2/25)

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce 1 year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered for a like period of time.

The following item designations correspond to those listed in the “Schedule of Prices”.

I. (1) (2)

1. (a) 12 59

(b) 9 45

(c) 8 49

2. 13 178

II. (a) (1) 10

(2) 172

(b) 19

(c) (1) 2

(2) 19

(d) 210

(e) 19

(f) 740
Large Polyester/Vinyl Tags Page 11 of 13

3558-S (2/25) 

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. delivery at destination to Oak Ridge, Tennessee.

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be 

considered.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids, may be declared nonresponsive. 

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item will be declared nonnonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of 

production (whether or not such items are included in the Determination of Award) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action 

would be in the best interest of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 100 will be prorated at the per 100 rate.

I. COMPLETE PRODUCT: Prices offered must be all-inclusive in accordance with these specifications and 

shall include the cost of all required materials and operations necessary for the complete production and delivery 

of the product listed in accordance with these specifications, except for Item II. Additional Operations.

Makeready Running Per

and/or Setup 100 Copies

(1) (2) 

1. One-Part Tags:

(a) Printing face only in single ink ............................... per order ....$__________ $__________

 (b) Printing back in single ink ...................................... per order ....$__________ $__________

 (c) Printing each additional ink color, (including

Flood coating), per color, per side .......................... per order ....$__________ $__________

2. Two-Part Tags in two colors......................................... per order ....$__________ $__________

____________

RETURN THIS PAGE TO NORTHEAST REGION (Initials)
Large Polyester/Vinyl Tags Page 12 of 13

3558-S (2/25)

SECTION 4. – SCHEDULE OF PRICES- Continue

II. ADDITIONAL OPERATIONS:

(a) Numbering:

(1) Makeready and/or Setup....................................... per order .................$__________

(2) Running per 100 tags.............................................................................$__________

(b) Perforating One-Part Tags.......................................... per 100 tags ............$__________

(c) Self Laminating One-Part Tags with release liner 

with or without notch at bottom:

(1) Makeready and/or Setup....................................... per order .................$__________

(2) Running per 100 tags.............................................................................$__________

(d) String with not less than 12” rust resistant wire, 

26-gauge strength, double twisted. ............................ per 100 tags ............$__________

(e) Plastic zip fasteners ................................................... per 100 fasteners.....$__________

(f) Shrink-film wrap ........................................................ per package.............$__________

____________

RETURN THIS PAGE TO NORTHEAST REGION (Initials)
Large Polyester/Vinyl Tags Page 13 of 13

3558-S (2/25)

SECTION 4. – SCHEDULE OF PRICES

SHIPMENT(S): Shipments will be made from: City __________________________, State _______________

The city(ies) indicated above will be used for evaluation of transportation charges when transportation charges 

are specified to be a factor in determination of award. If no shipping point is indicated above, it will be deemed 

that the bidder has selected the city and state shown below in the address block, and the bid will be evaluated 

and the contract awarded on that basis. If shipment is not made from evaluation point, the contractor will be 

responsible for any additional shipping costs incurred.

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, ____________ calendar 

days. See Article 12 “Discounts” of Solicitations Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ___________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within _____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from 

the date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the 

designated point(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by 

the solicitation and GPO Contract Terms - Publication 310.2. When responding by fax or mail, fill out and return 

one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor’s Name) (GPO Contractor’s Code)

__________________________________________________________________________________________

(Street Address)

__________________________________________________________________________________________

(City – State – Zip Code)

By _______________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

__________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Contracting Officer: ___________ Date ___________ Certifier by: __________ Date __________

(Initials) (Initials)