Program: 393-S

Term: Date of Award to June 30, 2021

Title: National Marine Fisheries Service (NMFS)

BASIS OF

ITEM NO. DESCRIPTION AWARD UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. PROOFS:

PDF Soft Proofs.............................................................per file set......... 1 $15.00 $15.00 $100.00 $100.00 $25.00 $25.00 $3,500.00 $3,500.00 $10.00 $10.00 $100.00 $100.00

II. PRINTING, VARIABLE IMAGING, and BINDING:

Required Products (Carrier sheet, Card & Envelope).................................

 (1) Make-ready and/or Setup 12 $55.00 $660.00 $918.00 $11,016.00 $1,100.00 $13,200.00 $100.00 $1,200.00 $30.00 $360.00 $1,000.00 $12,000.00

 (2) Running Per 10 Copies 72 $9.30 $669.60 $2.15 $154.73 $30.00 $2,160.00 $12.90 $928.80 $5.50 $396.00 $3.00 $216.00

III. PACKING AND DISTRIBUTION:

Inserting into envelopes..............................................per 10 envelopes...... 72 $3.40 $244.80 $0.38 $27.36 $10.00 $720.00 No Charge $0.00 $1.00 $72.00 $0.25 $18.00

CONTRACTOR TOTALS $1,589.40 $11,298.09 $16,105.00 $5,628.80 $838.00 $12,334.00

DISCOUNT 0.00% $0.00 1.00% $112.98 2.00% $322.10 0.00% $0.00 0.00% $0.00 0.00% $0.00

DISCOUNTED TOTALS $1,589.40 $11,185.11 $15,782.90 $5,628.80 $838.00 $12,334.00

AWARDED

CONSOLIDATED

CURRENT CONTRACTOR

SAFETY SERVICES INC.

WBC INC. dba LITHEXCEL

Albuquerque, NM

GLOBAL PRINITNG

IMAGE SQUARE INC.

Baltimore, MD Alexandria, VA Santa Monica, CA

ALPHA GRAPHICS INC dba MORE VANG GRAY GAPHICS

Capitol Heights, MD

1 of 1
Program 393-S Page 1 of 14

Specifications by DLL

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Marine Recreational Information Program (MRIP)

National Saltwater Angler Registry

as requisitioned from the U.S. Government Publishing Office (GPO) by the

U.S. Department of Commerce (DOC)

National Oceanic and Atmospheric Administration (NOAA)

National Marine Fisheries Service (NMFS)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending 

June 30, 2021, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the 

“OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Eastern Standard Time (EST), on July 10, 2020

at the U.S. Government Publishing Office, APSDC. Due to the COVID-19 pandemic, this will NOT be a public bid 

opening.

BID SUBMISSION: Due to the COVID-19 pandemic, the physical office will NOT be open. Based on this, bidders 

MUST submit email bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid submission will be 

accepted at this time.

The Program 393-S and the bid opening date must be specified in the subject line of the emailed bid submission. 

Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award.

RESTRICTION ON LOCATION OF PRODUCTION FACILITIES: All production facilities used in the 

manufacture of the product(s) ordered and the services required under this contract must be located within the 

continental United States.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are 

cautioned to familiarize themselves with all provisions of these specifications before bidding, with particular 

attention to the following:

 GPO has issued a new Government Paper Specification Standards, No. 13, dated September 2019. Perspective 

bidders should carefully read this publication as the applicable standards within become an integral part of this 

contract. This document is posted at https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards

along with a list of major revisions.

 The Call Center is no longer a requirement for this program.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, call David Love at (202) 512-0307 or email apsdc@gpo.gov.
Marine Recreational Information Program (MRIP) Page 2 of 14

National Saltwater Angler Registry 

393-S (06/21)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the 

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, 

effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program 

for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

SUBCONTRACTING: Contract Clause 6, “Subcontracts” of GPO Contract Terms (GPO Publications 310.2),

shall apply.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to 

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III.

(b) Finishing (item related) Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Average type dimension/Electronic media

Prior to award, contractor may be required to provide information related to specific equipment that will be used 

for production.

SECURITY WARNING: The products produced on this contract contain personally identifiable information 

(PII). It is the contractor’s/subcontractor’s responsibility to properly safeguard personally identifiable information 

from loss, theft, or inadvertent disclosure and to immediately notify the Government of any loss of personally 

identifiable information. Personally identifiable information includes, but is not limited to, a person’s name, date 

of birth, and address.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the 

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the 

contract expires. If the Government exercises this option, the extended contract shall be considered to include this 

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any 

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF 

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing 

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting 

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the 

contractor.
Marine Recreational Information Program (MRIP) Page 3 of 14

National Saltwater Angler Registry 

393-S (06/21)

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this 

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible 

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first 

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding 

performance period(s). For each performance period after the first, a percentage figure will be calculated as 

described below and that figure will be the economic price adjustment for that entire next period. Pricing 

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper 

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first 

period will extend from the Date of Award to June 30, 2021, and the second and any succeeding period(s) will 

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. 

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment 

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer 

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed 

Report by the U.S. Department of Labor, Bureau of Labor Statistics. 

The economic price adjustment will be the percentage difference between Index averages as specified in this 

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This 

average is then compared to the average of the monthly Indexes for the 12-month interval ending 

March 31, 2020, called the base index. The percentage change (plus or minus) of the variable index from the base 

index will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease 

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage 

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and 

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price 

adjustment clause.

NOTE: Economic price adjustments are not cumulative and are to be applied to original bid prices only.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, 

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility 

and/or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, 

prior to the award of a contract. Attending the pre-award survey will be representatives from the GPO and NMFS. 

As part of the financial determination, the contractor in line for award may be required to provide one or more of 

the following financial documents: 

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor
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393-S (06/21)

The documents will be reviewed to validate that adequate financial resources are available to perform the contract 

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility 

by the Government. Failure to provide the requested information in the time specified by the Government may 

result in the Contracting Officer not having adequate information to reach an affirmative determination of 

responsibility.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as 

indicated in these specifications will be reviewed by Government representatives with the contractor’s 

representatives at the U.S. Government Printing Office, Washington, DC, immediately after award.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned 

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented 

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the 

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the 

Government. Orders may be issued under the contract from Date of Award through June 30, 2021, plus for such 

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and 

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall 

be "issued" upon notification by the Government for purposes of the contract when it is electronically transmitted 

or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein. 

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance 

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not 

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the 

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not 

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth 

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total 

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by 

the contractor within the time specified in the order, and the rights and obligations of the contractor and the 

Government respecting those orders shall be governed by the terms of this contract to the same extent as if 

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the 

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an 

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another 

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set 

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.
Marine Recreational Information Program (MRIP) Page 5 of 14

National Saltwater Angler Registry 

393-S (06/21)

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any 

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following –

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised 

not to exceed GPO’s stated limit. 

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time. 

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the 

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email 

server as the official time stamp for bid receipt at the specified location.

BILLING: Each month, the National Marine Fisheries Service (NMFS) will issue one print order with a batch 

report of all registrations that were received on the website for the previous month. 

PAYMENT: Submitting all invoices for payment via the GPO fax gateway (if no samples are required) utilizing 

the GPO barcode coversheet program application is the most efficient method of invoicing. Information for using 

this method can be found at the following web address: 

https://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html. 

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn: 

Comptroller, Stop: FMCE, Washington, DC 20401. 

For more information about the billing process refer to the General Information of the Office of Finance web page 

located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid. 

Contractor’s billing must be itemized in accordance with line items in the “SCHEDULE OF PRICES.”

DISPOSAL OF WASTE MATERIALS: The contractor is required to demonstrate how all waste materials used 

in the production of sensitive information will be definitely destroyed, i.e., burning, pulping, shredding, macerating, 

or other suitable similar means. Electronic records must be definitely destroyed in a manner that prevents 

reconstruction. Definitely destroying the records means the material cannot be reassembled and used in an 

inappropriate manner in violation of law and regulations. Sensitive records are records that are national security 

classified or exempted from disclosure by statute, including the Privacy Act or regulation.

If the contractor selects shredding as a means of disposal, it is preferred that a cross cut shredder be used. If a strip 

shredder is used, thee strips must not exceed one-quarter inch. 

The contractor must provide the location and method planned to dispose of the materials. A Government 

representative may be required to be present for the disposal of waste materials. At Government’s option, contractor 

may be required to return all waste materials to the ordering agency. 

PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the 

following: design, develop, or operate a system of records on individuals to accomplish an agency function in 

accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable 

agency regulations. Violation of the Act may involve the imposition of criminal penalties as stated in 5 U.S.C. 552a 

(i)(1) CRIMINAL PENALTIES.

It is incumbent upon the contractor to inform its officers and employees of the penalties for improper disclosure 

imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 552a (i)(1) CRIMINAL PENALTIES 

and m(1) GOVERNMENT CONTRACTORS.
Marine Recreational Information Program (MRIP) Page 6 of 14

National Saltwater Angler Registry 

393-S (06/21)

PRIVACY ACT

(a) The contractor agrees:

(1) to comply with the Privacy Act of l974 and the rules and regulations issued pursuant to the Act in the 

design, development, or operation of any system of records on individuals in order to accomplish an agency 

function when the contract specifically identifies (i) the system or systems of records and (ii) the work to 

be performed by the contractor in terms of any one or combination of the following: (A) design, (B) 

development, or (C) operation;

(2) to include the solicitation notification contained in this contract in every solicitation and resulting 

subcontract and in every subcontract awarded without a solicitation when the statement of work in the 

proposed subcontract requires the design, development, or operation of a system of records on individuals 

to accomplish an agency function; and

(3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this contract 

which require the design, development, or operation of such a system of records.

(b) In the event of violations of the Act, a civil action may be brought against the agency involved where the 

violation concerns the design, development, or operation of a system of records on individuals to accomplish 

an agency function, and criminal penalties may be imposed upon the officers or employees of the agency where 

the violation concerns the operation of a system of records on individuals to accomplish an agency function. 

For purposes of the Act when the contract is for the operation of a system of records on individuals to 

accomplish an agency function, the contractor and any employee of the contractor is considered to be an 

employee of the agency.

(c) The terms used in this clause have the following meanings:

(1) "Operation of a system of records" means performance of any of the activities associated with maintaining 

the system of records including the collection, use, and dissemination of records.

(2) "Record" means any item, collection or grouping of information about an individual that is maintained by 

an agency, including, but not limited to, his education, financial transactions, medical history, and criminal 

or employment history and that contains his name, or the identifying number, symbol, or other identifying 

particular assigned to the individual, such as a finger or voice print or a photograph.

(3) "System of records" on individuals means a group of any records under the control of any agency from 

which information is retrieved by the name of the individual or by some identifying number, symbol, or 

other identifying particular assigned to the individual.
Marine Recreational Information Program (MRIP) Page 7 of 14

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SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of Angler Registration Documents consisting of a carrier sheet

with an attached card requiring such operations as electronic prepress, printing, binding, packing, distribution, and 

processing returned/undeliverable mail.

TITLE: Marine Recreational Information Program (MRIP) National Saltwater Angler Registry.

OVERVIEW: The Marine Recreational Information Program (MRIP) National Saltwater Angler Registry is a 

program under the U.S. Department of Commerce, National Oceanic and Atmospheric Administration, National 

Marine Fisheries Service (NMFS). The Registry is one part of an overall program to better capture the total picture 

of U.S. recreational fishing by developing a “phone book” of the nation’s saltwater recreational anglers. Effective 

January 1, 2010, all non-exempt anglers, spear-fishers, and for-hire vessel owners and operators who fish 

recreationally in federal ocean waters for anadromous fish in any tidal waters must register online. Each registrant 

will be issued a temporary registration number at the time of registration and will be mailed a physical registration 

document, which will be valid for one (1) year from the date of issue. At the time of expiration, each registrant will 

be required to renew their registration and will be mailed a replacement document.

Registrants will register via the NMFS website. Each month, NMFS will issue one print order with a batch report 

of all registrations (new, and renewals in the option years) that were received through the website for the previous

month. Contractor will print/image each document registered that month and mail to the registrants. The batch 

report will contain the total number of registrants for that month and all pertinent information for those registrations. 

The NMFS anticipates approximately 120 to 2,400 registrants annually from multiple coastal states and territories. 

FREQUENCY OF ORDERS: Monthly

The Government will issue one print order per month with a batch report indicating the total number of registrants 

for that month. The print order/batch report will also indicate all pertinent information for those registrations.

The first print order placed will be for the proofs of the documents - carrier sheet and card (static text matter 

only), and envelope. 

The second print order placed will be a “test run” order. The test run will be for a quantity of approximately 50 

copies designed to test all aspects of the job prior to the full production order. 

The first live Print Order will be issued after approval of test run.

QUANTITY: Approximately 120 to 2,400 registration documents per year. 

It is anticipated that approximately 10 to 200 registration documents per month will be ordered.

NUMBER OF PAGES: 

Carrier Sheet: Face only.

Card: Face and back.

Envelope: Face only

TRIM SIZE: 

Carrier Sheet: 8-1/2 x 3-2/3”.

Card: 3-3/8 x 2-1/8”.

Envelope: 4-1/8 x 9-1/2” (No. 10).
Marine Recreational Information Program (MRIP) Page 8 of 14

National Saltwater Angler Registry 

393-S (06/21)

GOVERNMENT TO FURNISH: A design template, furnished in Microsoft Word (.doc or .docx) or Adobe 

Acrobat (PDF) format for the registration document will be furnished either by email or SFTP.

A comma-separated value (.csv) file containing all registrants (new, renewal, and resend), their information, and 

their assigned registration numbers will be furnished monthly either by email or SFTP.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO 

imprint, form number, and revision date, carried in the electronic files, must not print on the finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT 

TO FURNISH,” necessary to produce the products in accordance with these specifications.

The Contractor must be able to accept files electronically via a contractor-hosted Secure File Transfer Protocol 

(SFTP) server. Appropriate log-on instructions and protocol must be provided at time of award

ELECTRONIC PREPRESS: 

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and 

publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data 

corruption that might interfere with proper file image processing must be reported to the ordering agency.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define 

file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the 

assigned quality level.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated 

that the Government will make all major revisions.

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.

PROOFS (First Order only): 

One (1) set of “Press Quality” PDF “soft” proofs for the letter and card showing all static text matter and agency 

seal. The PDF proof will be evaluated for text flow and image position.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs 

are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such 

operations must be accomplished within the original production schedule allotted in the specifications.

Contractor must not print prior to the receipt of an “O.K. to Print.”

TEST RUN: The contractor will not be required to submit proofs for the test run. 

The test run will be for a quantity of approximately 50 copies designed to test all printing, binding, and distribution 

aspects of the job prior to the full production order. 

Using the furnished files, the contractor is required to print/image, bind, and insert the test letters/cards into No. 10 

envelopes with windows in accordance with the specifications in SECTION 2. of this contract.

The contractor is required to mail each individual envelope in accordance with the furnished test run .csv file.

The contractor must complete production and mailing of the test products within five (5) workdays after receipt of 

notification of availability of print order and furnished materials. 
Marine Recreational Information Program (MRIP) Page 9 of 14

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STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed 

for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated 

September 2019. 

Government Paper Specification Standards No. 13 –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf

Carrier Sheet: White Uncoated Text, basis weight: 70 lbs. per 500 sheets, 25 x 38, equal to JCP Code A60.

Card: White Opaque Plastic or Synthetic Paper, 7 mil to 10 mil thickness.

NOTE: The stock for the card must be tear-proof, waterproof, smear resistant, and last for a 

minimum of 12 months after issuance date.

Envelope: White Writing Envelope, basis weight: 24 lbs. per 500 sheets, 17 x 22”, equal to 

JCP Code V20.

PRINTING/VARIABLE IMAGING: 

At contractor’s option, the product may be produced via conventional offset or digital printing provided that Quality 

Level 3 standards are maintained. Final output must be a minimum of 150 line screen and at a minimum resolution 

of 1200 x 1200 dpi x 1 bit or 600 x 600 dpi x 4 bit depth technology. 

Carrier Sheet: Print face only in black ink. Printing consists of static text matter and agency seal. Variable 

image face only in black. Variable data consists of the registrant’s name and mailing address.

Card: Print face and back in black ink. Printing consists of static text matter and agency seal. Variable 

image face only in black. Variable data consists of the registrant’s name, mailing address, 

registration number, date of birth, and expiration date of card.

Envelope: Envelopes print a return address on the outside front of the envelope in black ink. Envelopes 

require a security tint (lining is acceptable) printed on the inside (back – before manufacture) 

in black ink. Contractor may use his own design but must guarantee that the product will 

ensure complete opacity and prevent show through of any material contained therein.

Contractor may stockpile the carrier sheets, cards and envelopes for up to 1,000 copies of each at any given time. 

MARGINS: 

Unless otherwise specified, margins will be as indicated on the print order or furnished electronic files. 

BINDING: 

Carrier Sheet: Trim four sides.

Card: Trim four sides and round all corners. Attach card to face of carrier sheet using fugitive glue. 

Glue must allow for easy removal of the card with no damage to card or carrier sheet. 

Placement of card attachment to carrier sheet will be specified in the furnished electronic files 

or on the print order.

NOTE: It is the contractor’s responsibility to ensure that the name and mailing address on the carrier sheet 

corresponds to the name and mailing address on the card.
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CONSTRUCTION: 

Envelope must be open side, with gummed fold-over flap for sealing and contain high cut diagonal or side seams. 

Flap depth is at the contractor’s option, but must meet all USPS requirements. 

Flap must be coated with suitable glue that will securely seal the envelopes without adhering to the contents, not 

permit resealing of the envelope, and permit easy opening by the recipient. 

Face of envelope to contain one (1) die cut window with rounded corners. Window must be 1-1/4 x 4-3/4” located 

9/16” from the bottom edge of the envelope and 3/4” from the left edge of the envelope. The long dimension of the 

window is to be parallel to the long dimension of the envelope. 

Contractor has the option to adjust the size and position of the window opening, to accommodate the mailing address 

provided the visibility of the mailing address is not obscured, and other extraneous information is not visible when 

the material is inserted into the envelope. 

Windows are to be covered with a poly-type transparent, low-gloss material that must be clear of smudges, lines, 

and distortions. Poly-type material must be securely affixed to the inside of the envelope so as to not interfere with 

insertion of contents. Window material must meet all current USPS readability standards/requirements.

PACKING: Insert each individual carrier sheet/card into a White No. 10 envelope with window. It is the 

contractor’s responsibility to ensure that only the recipient’s name and address on the carrier sheet show through 

the window of the envelope.

LABELING AND MARKING: No. 10 envelopes used for the mailing must be printed with the contractor’s return 

address. Printing must be in black ink.

DISTRIBUTION: 

Mail f.o.b. contractor’s city to addresses nationwide, including Alaska and Hawaii, and to U.S. Territories.

The U.S. Territories include, but are not limited to: Northern Mariana Islands, Guam, American Samoa, Puerto 

Rico, and U.S. Virgin Islands.

Complete addresses and quantities will be furnished with each print order.

All mailing shall be made at the First Class rate – reimbursable.

The contractor is required to apply the appropriate postage to each mailing. The contractor will be reimbursed for 

postage by submitting a properly completed postal service form (or equivalent) with billing invoice for payment.

All copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for “Domestic 

Mail” or “International Mail”, as applicable.

Upon completion of each order, a copy of all billing invoices and postal receipts must be emailed to Scott Sauri.

[email to: scott.sauri@noaa.gov]

All expenses incidental to submitting proofs and furnishing sample copies must be borne by the contractor.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job 

prior to receipt of the individual print order (GPO Form 2511).

Proofs must be emailed to Scott Sauri [email to: scott.sauri@noaa.gov] or made available via SFTP server.

No definite schedule for pickup of material can be predetermined.
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Schedule for First Print Order only

The following schedule begins the workday after notification of availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule.

Contractor must furnish proofs within five (5) workdays of notification of availability of print order and furnished 

materials.

Proofs will be withheld no more than 10 workdays from their receipt at the ordering agency until they are made 

available for pickup. The first workday after receipt of proofs at the ordering agency is day one (1) of the hold time.

NOTE: Government will notify the contractor of the “OK to print” or any changes and/or corrections via email.

Schedule for Balance of Orders

The following schedule begins the workday after notification of availability of print order and furnished material; 

the workday after notification will be the first workday of the schedule.

Contractor must complete production and mailing within five (5) workdays of notification of availability of print 

order and furnished material.

The ship/deliver date indicated on the print order is the date products ordered for delivery f.o.b. contractor’s city 

must be delivered to the U.S. Postal Service.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be 

furnished with the order or shortly thereafter. In the event such information is not received in due time, the 

contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request 

such information.

For compliance reporting purposes, contractors are to report information regarding each order with date of shipment 

or delivery, as applicable, in accordance with the contract requirements by contacting the Shared Support Services 

Compliance Section via email at compliance@gpo.gov. Personnel receiving the email will be unable to respond to 

questions of a technical nature or to transfer any inquiries.
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SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the 

following units of production which are the estimated requirements to produce one (1) year’s production under this 

contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which 

may be ordered during a like period of time.

The Determination of Award estimates specified below are based on historical data; however, due to the current 

global Pandemic, the contractor is put on notice that the estimated amounts of work anticipated on this contract may 

be significantly impacted during the first period of performance.

The following item designations correspond to those listed in the "SCHEDULE OF PRICES."

I. 1

(1) (2)

II. 12 72

III. 72
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SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. contractor’s city.

Prices must include the cost of all required materials and operations for each item listed in accordance with these 

specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or 

alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the 

Government. 

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production 

(whether or not such items are included in the “DETERMINATION OF AWARD”) that are inconsistent or 

unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would 

be in the best interest of the Government.

All invoices submitted to the GPO shall be based on the most economical method of production. 

Fractional parts of 10 will be prorated at the per 10 rate.

NOTE: The cost to produce and deliver the products for the test run must be charged under the applicable 

line items (See “TEST RUN” in SECTION 2).

I. PROOFS:

PDF Soft Proofs................................................................................................... per file set......$___________

II. PRINTING, VARIABLE IMAGING, and BINDING: Prices offered shall include the cost of all required 

materials and operations necessary (including paper) for the printing, variable imaging, and binding of the 

products listed in accordance with these specifications.

Make-ready Running Per

and/or Setup 10 Copies

(1) (2)

Required Products (Carrier sheet, Card & Envelope).................................$___________ $___________

III. PACKING AND DISTRIBUTION: Prices offered must be all-inclusive, as applicable, and must include the 

cost of envelopes, inserting; labeling and marking; and complete distribution, in accordance with these 

specifications.

Inserting into envelopes............................................................................. per 10 envelopes......$___________

____________

(Initials)
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SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b. contractor’s 

city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and 

state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If 

shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs 

incurred.

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See 

Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted 

within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the 

date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated 

points(s), in exact accordance with specifications.

Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and 

submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the 

solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy 

of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid 

electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic 

signatures must be verifiable of the person authorized by the company to sign bids.

Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________

(Contractor Name) (GPO Contractor’s Code)

___________________________________________________________________________________________

(Street Address)

___________________________________________________________________________________________

(City – State – Zip Code)

By _________________________________________________________________________________________

(Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

___________________________________________________________________________________________

(Person to be Contacted) (Telephone Number) (Email)

******************************************************************************************* 

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________

Initials Initials

*******************************************************************************************